HomeMy WebLinkAboutResolutions - 2017.03.30 - 22830MISCELLANEOUS RESOLUTION #17065 March 30, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS (FM&O) —
ELEVATOR MAINTENANCE — PHASE II PROJECT
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the FY 2017 — FY 2026 Capital Improvement Program (CIP) includes funding for an Elevator
Maintenance — Phase II Project; and
WHEREAS in the fall of 2015, a Request to Bid was approved by Planning & Building for the North
Oakland Health Center's two elevators and the Jail visitation elevator; and
WHEREAS numerous service problems with the Executive Office Building's two elevators have also
arisen, including entrapments; and
WHEREAS all five elevators require extensive modernization to replace various control systems, drive
motors, brakes, hoists, electrical systems, land/leveling devices, rollers, and cab interior surfaces (e.g.,
paneling) to bring them up to best practices and current building, life-safety, and Americans with
Disabilities Act (ADA) codes; and
WHEREAS this work will help avoid breakdowns/entrapments, repeat service calls, and longer-than-
normal down times; and
WHEREAS the interiors of the elevator cabs will also be remodeled; and
WHEREAS funding is available in the FY 2017 — FY 2026 Capital Improvement Plan/Building Fund via
the acceleration of funding from FY 2018 and FY 2019; and
WHEREAS the Facilities Management Department and Purchasing Division competitively bid the labor
and equipment for the project, evaluated the bids received using an evaluation matrix, interviewed the
lowest responsible bidder, and received a recommendation from our elevator consultant supporting the
selection of the lowest responsible bidder; and
WHEREAS the lowest responsible and only bidder was Kone Elevator of Livonia, Michigan; and
WHEREAS the total cost of the Project per the attached will be $598,698, including $538,698 for Kone
services and materials and $60,000 for contingency, security, and FM&O labor; and
WHEREAS the funding in the amount of $598,698 is available in the FY 2017 — FY 2026 Capital
Improvement Plan/Building Fund (#40100) for transfer to the Project Work Order Fund (#40400) for the
Elevator Maintenance - Phase II Project.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Elevator
Maintenance - Phase il Project in the amount of $598,698.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes transfer of funding in the
amount of $598,698 from the Capital Improvement Program/Building Improvement Fund (#40100) to the
Project Work Fund (#40400) to establish the Elevator Maintenance - Phase II Project (#100000002570)
as detailed below:
Buildind Improvement Fund (#40100)
1040801-148020-788001-40400 Transfer Out
Project Work Order Fund (#40400)
Project: 100000002570, Activity; PROJ
1040801-148020-695500-40100 Transfer In
($598,698)
$598,698
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
ommissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long and Bowman absent.
Elevator Modifications 1, 2, 3, 4, & 5 - Planning and Bid Totals - 3/9/17
Location Description Cost
EOB - Elevator 1
IEOB - Elevator 1'
Location
EOB - Elevator 2
lEOB - Elevator 2
Door Improvements
Panachrome Lighted Door Edge - included above
Elevator 1 - Engine Replacement
Back up board - SC-Base-MI
Back up board - AC Drive Interface
Owner provided - card reader install estimate
FM0 - Misc. provided services - estimated costs
Contingency
'Grand Total - Elevator Improvements
Description
• Door Improvements
Panachrome Lighted Door Edge - included above
Back up board - SC-Base-MI
Back up board - AC Drive Interface
Owner provided - card reader install estimate
FM0 - Misc. provided services - estimated costs
Contingency.
Grand Total - Elevator Improvements
$27,300.00
$0.00
$65,900.00
$1,408.75
$1,125.00
$5,000.00
$5,000.00
$2,000.00
Cost
$28,980.00
$0.00
$1,408.75
$1,125.00
$5,000.00
$5,000.00
$2,000.00
r:13P5
Location Description
Cost DEDUCT Alternate
Jail - Elevator 3 Twin Jack Holess Hydraulic Elevator Modernization
Owner provided - card reader install estimate
FMO - Misc. provided services - estimated costs
Install KONE EcoSpace EB - Recommended
Plot Rca'd
$161,510.00
$5,000.00
$5,000.00
-$22,110.00 (22,110.00)
(61,30040
Contingency
$2,000.00
Jail - Elevator 3 IGrand Total - Elevator Improvements
Location Description Cost ADD Alternate
NOHC - Elevator 4 Hydraulic Elevator 18414 - Modernization
Owner provided - card reader install estimate
FMO - Misc. provided services - estimated costs
Install hydraulic & PVC liner Not Reord new jack
$93,510.00
$5,000.00
$5,000.00
$2,000.00
.
$ 587540700
Contingency
_ INOHC - Elevator 4 'Grand Total - Elevator 18414 Improvements = $1110541.0,013 -
Location Description Cost Alternate - NA
NOHC - Elevator 5 Traction Elevator 2311 - Modernization $178,540.00
Owner provided - card reader install estimate $5,000.00
FM0 - Misc. provided services - estimated costs $5,000.00
Contingency. $2,000.00
INOHC- Elevator 5 !Grand Total - Elevator 2311 Improvements aftfixaciliV--
Proposed Elevator(s) Modernization Budget - GRAND TOTAL $59WW-]
1 NOTES:
Prices reflected are higher than originally estimated due to changes in market conditions.
IALL Bids by Kone; KONE was the only Responsible Bidder for the elevator MOD's / improvements.
Resolution #17065 March 30, 2017
Moved by Fleming supported by Bowman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
3/3//I?
I HEREBY APPROVETH1S RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 30,
2017, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 30th day of March, 2017.
fikeet_
Lisa Brown, Oakland County