HomeMy WebLinkAboutResolutions - 2017.04.26 - 22864MISCELLANEOUS RESOLUTION #1708,a March 26, 2017
BY: Commissioner Philip Weipert, Chairperson, Planning and Building Committee
IN RE: DEPARTMENT OF CENTRAL SERVICES — OAKLAND COUNTY INTERNATIONAL AIRPORT —
2017 GRANT PROGRAM ACCEPTANCE — AIRCRAFT RESCUE FIRE FIGHTING (ARFF) TRAINING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is in receipt of Michigan Department of Transportation Grant Contract No.
2017-0365, for State funds in the amount of $2,000 for Aircraft Rescue and Fire Fighting (ARFF) training; and
WHEREAS training is provided by a vendor using a mobile fire training unit at the Oakland County
International Airport; and
WHEREAS the total cost of the training is approximately $8,000; and
WHEREAS the remaining $6,000 of the training cost is available in the Fringe Benefit In-Service Training
budget; and
WHEREAS the Airport Committee has reviewed the project and recommends acceptance of the grant
contract; and
WHEREAS the grant agreement has completed the Grant Review Process in accordance with the Board of
Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the 2017
Aircraft Rescue and Firefighter Training grant contract in an amount not to exceed $2,000.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute
the grant contract and to approve any grant extensions or changes, within fifteen percent (15%) of the original
award, which are consistent with the original contract as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment.
Chairperson, on behalf of the Planning and Building Copifnittee, 1\knove adoption of the foregoing resolution.
Ommissibner Philip Weipert, District # 8
hairperson, Planning and Building Committee
PLANNING AND BUILDING COMMITTEE
Motion carried unanimously on a roll call vote.
GRANT REVIEW SIGN OFF — Central Services/Aviation
GRANT NAME: 2017 Oakland County International Airport Aircraft Rescue and
Firefighting Training Grant
FUNDING AGENCY: Michigan Department of Transportation
DEPARTMENT CONTACT PERSON: Karl Randall/Patricia Shull/ 248-666-3900
STATUS: Grant Acceptance
DATE: March 30, 2017
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal
Note, and this Sign Off email containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved by M & B. — Lynn Sonkiss for Laurie Van Pelt (3/28/2017)
Department of Human Resources:
HR Approved (No Committee) — Lori Taylor (3/29/2017)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (3/30/2017)
Corporation Counsel:
There are no outstanding legal issues concerning this grant. — Joellen Shortley (3/28/2017)
CONTRACT NO. 2017-0365
MICHIGAN DEPARTMENT OF TRANSPORTATION
OAKLAND COUNTY
CONTRACT FOR
AIRCRAFT RESCUE AND FIREFIGHTING TRAINING
This Contract is made and entered into this date of by and
between the Michigan Department of Transportation (MDOT) and Oakland County (SPONSOR)
for the purpose of fixing the rights and obligations of the parties in agreeing to the following
training at Oakland County International Airport, whose associated city is Pontiac, Michigan.
PROJECT DESCRIPTION: Aircraft Rescue and Fire Fighting (ARFF) training provided
by a training provider using a mobile fire training unit (TRAINING).
The parties agree that:
1. The term "TRAINING COST(S)," as herein used, is defined as the cost of the
TRAINING by a training provider. Administrative costs incurred by the SPONSOR are
not eligible TRAINING COSTS.
2. The SPONSOR may choose the training provider it will use for the TRAINING.
Training providers for the TRAINING include, but are not limited to, Kellogg
Community College, Lake Superior College, and ARFF Specialists.
Federal Aviation Administration (FAA) Advisory Circular (AC) No. 150/5210-17B
provides information on courses and reference materials for the training of ARFF
personnel at civil airports, and the FAA recommends that the guidance and specifications
in this AC be used for ARFF training programs.
3. The SPONSOR will coordinate with the training provider for the performance of the
necessary TRAINING. The SPONSOR will ensure that the TRAINING meets the
requirements set forth in 14 CFR Part 139.
4. The SPONSOR will have the SPONSOR' s TRAINING by the training provider approved
by MDOT prior to the completion of the TRAINING.
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5. The SPONSOR will pledge sufficient funds to meet its obligations as outlined in this
Contract.
6. The SPONSOR will review and approve for payment invoices for TRAINING COSTS
submitted by the training provider. The SPONSOR will forward the approved invoices to
MDOT for payment, as set forth in Section 9, upon completion of the TRAINING. The
SPONSOR will also send to MDOT, at the same time the TRAINING COST invoices are
forwarded to MDOT, a check for the SPONSOR's share of the TRAINING COSTS, as
determined in accordance with Section 11.
The SPONSOR agrees that the costs reported to MDOT for this Contract will represent
only those items that are properly chargeable in accordance with this Contract. The
SPONSOR also certifies that it has read the Contract terms and has made itself aware of
the applicable laws, regulations, and terms of this Contract that apply to the reporting of
costs incurred under the terms of this Contract.
7. With regard to audits and record-keeping:
a. The SPONSOR will establish and maintain accurate records, in accordance with
generally accepted• accounting principles, of all expenses incurred for which
payment is sought or made under this Contract (RECORDS). Separate accounts
will be established and maintained for all costs incurred under this Contract.
b. Audit and Inspection. The SPONSOR will comply with the provisions of 1951
PA 51; MCL 247.660h.
c. The SPONSOR will maintain the RECORDS for at least three (3) years from the
date of final payment made by MDOT under this Contract. In the event of a
dispute with regard to the allowable expenses or any other issue under this
Contract, the SPONSOR will thereafter continue to maintain the RECORDS at
least until that dispute has been finally decided and the time for all available
challenges or appeals of that decision has expired.
d. MDOT or its representative may inspect, copy, or audit the RECORDS at any
reasonable time after giving reasonable notice.
e. If any part of the work is subcontracted, the SPONSOR will assure compliance
with subsections (a), (b), (c), and (d) above for all subcontracted work.
8. In the performance of this Contract, by itself or by anyone acting on its behalf, the
SPONSOR agrees that it will comply with all applicable state, federal, and local statutes,
ordinances, and regulations and will obtain all permits that are applicable to the entry into
and the performance of this Contract.
02/01/17 2 FIREFIGHT v7Tii
9. Upon receipt of invoices for the TRAINING COSTS approved by the SPONSOR and of
the SPONSOR's share of the TRAINING COSTS, MDOT will process payment to the
training provider. Following payment to the training provider and completion of
necessary audits, MDOT will make a final accounting to the SPONSOR.
10. The TRAINING COST participation is limited to the SPONSOR' s TRAINING charges
billed by the training provider. The actual MDOT and SPONSOR shares of the
TRAINING COSTS will be determined at the time of financial closure of the Contract.
11. The TRAINING COSTS will be met in part by contributions from MDOT. MDOT funds
will be applied to the eligible TRAINING COSTS at a rate of ninety percent (90%) of the
training provider invoice amount, with the MDOT participation not to exceed Two
Thousand Dollars ($2,000.00). Any items of the TRAINING COSTS not funded with
MDOT funds will be the sole responsibility of the SPONSOR.
MDOT funds in this Contract made available through legislative appropriation are based
on projected revenue estimates. MDOT may reduce the amount of this contract if the
revenue actually received is insufficient to support the appropriation under which this
Contract is made.
12. In the event that an audit performed by or on behalf of MDOT indicates an adjustment to
the costs reported under this Contract or questions the allowability of an item of expense,
MDOT will promptly submit to the SPONSOR a Notice of Audit Results and a copy of
the audit report, which may supplement or modify any tentative findings verbally
communicated to the SPONSOR at the completion of an audit.
Within sixty (60) days after the date of Notice of Audit Results, the SPONSOR will (a)
respond in writing to the responsible Bureau or Office of MDOT indicating whether or
not it concurs with the audit report, (b) clearly explain the nature and basis for any
disagreement as to a disallowed item of expense, and (e) submit to MDOT a written
explanation as to any questioned or no opinion expressed item of expense (RESPONSE).
The RESPONSE will be clearly stated and will provide any supporting documentation
necessary to resolve any disagreement or questioned or no opinion expressed item of
expense. Where the documentation is voluminous, the SPONSOR may supply
appropriate excerpts and make alternate arrangements to conveniently and reasonably
make that documentation available for review by MDOT. The RESPONSE will refer to
and apply the language of the contract. The SPONSOR agrees that failure to submit a
RESPONSE within the sixty (60) day period constitutes agreement with any
disallowance of an item of expense and authorizes MDOT to finally disallow any items
of questioned or no opinion expressed cost.
MDOT will make its decision with regard to any Notice of Audit Results and
RESPONSE within one hundred twenty (120) days after the date of the Notice of Audit
Results. If MDOT determines that an overpayment has been made to the SPONSOR, the
SPONSOR will repay that amount to MDOT or reach agreement with MDOT on a
02/01/17 3 FIREFIGHT v7w
repayment schedule within thirty (30) days after the date of an invoice from MDOT. If
the SPONSOR fails to repay the overpayment or reach agreement with MDOT on a
repayment schedule within the thirty (30) day period, the SPONSOR agrees that .MDOT
will deduct all or a portion of the overpayment from any funds then or thereafter payable
by MDOT to the SPONSOR under this Contract or any other agreement or payable to the
SPONSOR under the terms of 1951 PA 51, as applicable. Interest will be assessed on
any partial payment schedules based on the unpaid balance at the end of each month until
the balance is paid in full. The assessment of interest will begin thirty (30) days from the
date of the invoice. The rate of interest will be based on the Michigan Department of
Treasury common cash funds interest earnings. The rate of interest will be reviewed
annually by MDOT and adjusted as necessary based on the Michigan Department of
Treasury common cash funds interest earnings. The SPONSOR expressly consents to
this withholding or offsetting of funds under those circumstances, reserving the right to
file a lawsuit in the Court of Claims to contest MDOT's decision only as to any item of
expense the disallowance of which was disputed by the SPONSOR in a timely filed
RESPONSE.
13. Any change in the scope of the TRAINING, MDOT's share of the TRAINING COSTS,
or the term of this Contract will be by award of a prior written amendment to this
Contract by the parties.
14. Payment of or reimbursement to the SPONSOR of any cost by MDOT will not constitute
a final determination by MDOT of the allowability of such cost and will not constitute a
waiver by MDOT of any violation of the terms of this Contract committed to by the
SPONSOR. MDOT will make final determination as to the allowability of such cost only
after final audit of the TRAINING.
15. This Contract will be in effect from the date of award through eighteen (18) months.
16. With regard to non-discrimination requirements:
a. In connection with the performance of this Contract, the SPONSOR (hereinafter
in Appendix A referred to as the "contractor") agrees to comply with the State of
Michigan provisions for "Prohibition of Discrimination in State Contracts," as set
forth in Appendix A, dated June 2011. This provision will be included in all
subcontracts relating to this Contract.
b. During the performance of this Contract, the SPONSOR, for itself, its assignees,
and its successors in interest (hereinafter in Appendix B referred to as the
"contractor") agrees to comply with the Civil Rights Act of 1964, being P.L. 88-
352, 78 Stat. 241, as amended, being Title 42 USC Sections 1971, 1975a-1975d,
and 2000a-2000h-6, and the Regulations of the Department of Transportation (49
CFR Part 21) issued pursuant to said Act, including Appendix B, dated June 2011.
This provision will be included in all subcontracts relating to this Contract.
02/01/17 4 FIREFIGHT v7-tv
17. In accordance with 1980 PA 278, MCL 421321 et seq., the SPONSOR, in the
performance of this Contract, will not enter into a contract with a subcontractor,
manufacturer, or supplier listed in the register maintained by the United States
Department of Labor - of employers who have been found in contempt of court by a
federal court of appeals on not less than three (3) separate occasions involving different
violations during the preceding seven (7) years for failure to correct an unfair labor
practice, as prohibited by Section 8 of Chapter 372 of the National Labor Relations Act,
29 USC 158. MDOT may void this Contract if the name of the SPONSOR or the name
of a subcontractor, manufacturer, or supplier utilized by the SPONSOR in the
performance of this Contract subsequently appears in the register during the performance
of this Contract.
18. MDOT's sole reason for entering into this Contract is to enable the SPONSOR to obtain
and use MDOT funds to pay for the TRAINING in accordance with Section 11,
Any and all approvals, reviews, and recommendations regarding the TRAINING, the
TRAINING COSTS, permits, plans, specifications, or documents of any nature, or any
inspections of work by MDOT pursuant to the terms of this Contract, are done to assist
the SPONSOR in qualifying for available MDOT funds for ARFF training. Such
approvals, reviews, inspections, and recommendations by MDOT will not relieve the
SPONSOR of its ultimate control or its obligations hereunder and will not be construed
as a warranty as to the propriety of the SPONSOR's performance or to mean that MDOT
is assuming any liability, ownership, control, or jurisdiction.
When providing approvals, reviews, inspections, and recommendations under this
Contract, MDOT is performing a governmental function, as that term is defined in MCL
691.1401, that is incidental to the completion of the TRAINING.
In any instance of dispute and/or litigation concerning the TRAINING, the resolution
thereof will be the sole responsibility of the parties to the contract that is the subject of
the controversy. It is understood and agreed that any legal representation of the
SPONSOR in pursuing the resolution of any dispute and/or litigation will be the
responsibility of the SPONSOR.
19. MDOT and the FAA will not be subject to any obligations or liabilities by contractors of
the SPONSOR or their subcontractors or any other person not a party to the contract
without their specific consent and notwithstanding their concurrence in or approval of the
award of any contract or subcontract or the solicitation thereof.
20. Each party to this Contract will remain responsible for any claims arising out of that
party's performance of this Contract as provided by this Contract or by law.
This Contract is not intended to increase or decrease either party's liability for or
immunity from tort claims.
02/01/17 5 FIREFIGHT v714)
This Contract is not intended to nor will it be interpreted as giving either party a right of
indemnification, either by contract or by law, for claims arising out of the performance of
this Contract.
21. With regard to claims based on goods or services that were used to meet the SPONSOR' s
obligation to MDOT under this Contract, the SPONSOR hereby irrevocably assigns its
right to pursue any claims for relief or causes of action for damages sustained by the State
of Michigan or MDOT due to any violation of 15 USC, Sections 1 - 15, and/or 1984 PA
274, MCL 445.771 - 445.788, excluding Section 4a, to the State of Michigan or MDOT.
The SPONSOR shall require any subcontractors to irrevocably assign their rights to
pursue any claims for relief or causes of action for damages sustained by the State of
Michigan or MDOT with regard to claims based on goods or services that were used to
meet the SPONSOR's obligation to MDOT under this Contract due to any violation of 15
USC, Sections 1 - 15, and/or 1984 PA 274, MCL 445.771 - 445.788, excluding Section
4a, to the State of Michigan or MDOT as a third-party beneficiary.
The SPONSOR shall notify MDOT if it becomes aware that an antitrust violation with
regard to claims based on goods or services that were used to meet the SPONSOR's
obligation to MDOT under this Contract may have occurred or is threatened to occur.
The SPONSOR shall also notify MDOT if it becomes aware of any person's intent to
commence, or of commencement of, an antitrust action with regard to claims based on
goods or services that were used to meet the SPONSOR' s obligation to MDOT under this
Contract.
22. In case of any discrepancies between the body of this Contract and any exhibits hereto,
the body of the Contract will govern.
02/01/17 6 FIREFIGHT v7w
23. This Contract will become binding on the parties and of full force and effect upon signing
by the duly authorized representatives of the SPONSOR and MDOT and upon adoption
of a resolution approving said Contract and authorizing the signature(s) thereto of the
respective representative(s) of the SPONSOR, a certified copy of which resolution will
be sent to MDOT with this Contract, as applicable.
OAKLAND COUNTY
By:
Title:
MICHIGAN DEPARTMENT OF TRANSPORTATION
By:
Title: Department Director
02/01/17 7 FIREFIGHT v 7w
APPENDIX A
PROHIBITION OF DISCRIMINATION IN STATE CONTRACTS
In connection with the performance of work under this contract; the contractor agrees as follows:
1. In accordance with Public Act 453 of 1976 (Elliott-Larsen Civil Rights Act), the
contractor shall not discriminate against an employee or applicant for employment with
respect to hire, tenure, treatment, terms, conditions, or privileges of employment or a
matter directly or indirectly related to employment because of race, color, religion,
national origin, age, sex, height, weight, or marital status. A breach of this covenant will
be regarded as a material breach of this contract. Further, in accordance with Public Act
220 of 1976 (Persons with Disabilities Civil Rights Act), as amended by Public Act 478
of 1980, the contractor shall not discriminate against any employee or applicant for
employment with respect to hire, tenure, terms, conditions, or privileges of employment
or a matter directly or indirectly related to employment because of a disability that is
unrelated to the individual's ability to perform the duties of a particular job or position. A
breach of the above covenants will be regarded as a material breach of this contract.
2. The contractor hereby agrees that any and all subcontracts to this contract, whereby a
portion of the work set forth in this contract is to be performed, shall contain a covenant
the same as hereinabove set forth in Section 1 of this Appendix.
3. The contractor will take affirmative action to ensure that applicants for employment and
employees are treated without regard to their race, color, religion, national origin, age,
sex, height, weight, marital status, or any disability that is unrelated to the individual's
ability to perform the duties of a particular job or position. Such action shall include, but
not be limited to, the following: employment; treatment; upgrading; demotion or transfer;
recruitment; advertising; layoff or termination; rates of pay or other folios of
compensation; and selection for training, including apprenticeship.
4. The contractor shall, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, national origin, age, sex, height,
weight, marital status, or disability that is unrelated to the individual's ability to perform
the duties of a particular job or position.
5. The contractor or its collective bargaining representative shall send to each labor union or
representative of workers with which the contractor has a collective bargaining
agreement or other contract or understanding a notice advising such labor union or
workers' representative of the contractor's commitments under this Appendix.
6. The contractor shall comply with all relevant published rules, regulations, directives, and
orders of the Michigan Civil Rights Commission that may be in effect prior to the taking
of bids for any individual state project.
7. The contractor shall furnish and file compliance reports within such time and upon such
forms as provided by the Michigan Civil Rights Commission; said forms may also elicit
information as to the practices, policies, program, and employment statistics of each
subcontractor, as well as the contractor itself, and said contractor shall peimit access to
the contractor's books, records, and accounts by the Michigan Civil Rights Commission
and/or its agent for the purposes of investigation to ascertain compliance under this
contract and relevant rules, regulations, and orders of the Michigan Civil Rights
Commission.
8. In the event that the Michigan Civil Rights Commission finds, after a hearing held
pursuant to its rules, that a contractor has not complied with the contractual obligations
under this contract, the Michigan Civil Rights Commission may, as a part of its order
based upon such findings, certify said findings to the State Administrative Board of the
State of Michigan, which State Administrative Board may order the cancellation of the
contract found to have been violated and/or declare the contractor ineligible for future
contracts with the state and its political and civil subdivisions, departments, and officers,
including the governing boards of institutions of higher education, until the contractor
complies with said order of the Michigan Civil Rights Commission. Notice of said
declaration of future ineligibility may be given to any or all of the persons with whom the
contractor is declared ineligible to contract as a contracting party in future contracts. In
any case before the Michigan Civil Rights Commission in which cancellation of an
existing contract is a possibility, the contracting agency shall be notified of such possible
remedy and shall be given the option by the Michigan Civil Rights Commission to
participate in such proceedings.
9. The contractor shall include or incorporate by reference, the provisions of the foregoing
paragraphs (1) through (8) in every subcontract or purchase order unless exempted by
rules, regulations, or orders of the Michigan Civil Rights Commission; all subcontracts
and purchase orders will also state that said provisions will be binding upon each
subcontractor or supplier.
Revised June 2011
APPENDIX B
TITLE VI ASSURANCE
During the performance of this contract, the contractor, for itself, its assignees, and its successors
in interest (hereinafter referred to as the "contractor"), agrees as follows:
. Compliance with Regulations: For all federally assisted programs, the contractor shall
comply with the nondiscrimination regulations set forth in 49 CFR Part 21, as may be
amended from time to time (hereinafter referred to as the Regulations). Such Regulations
are incorporated herein by reference and made a part of this contract.
2. Nondiscrimination: The contractor, with regard to the work performed under the
contract, shall not discriminate on the grounds of race, color, sex, or national origin in the
selection, retention, and treatment of subcontractors, including procurements of materials
and leases of equipment. The contractor shall not participate either directly or indirectly
in the discrimination prohibited by Section 21.5 of the Regulations, including
employment practices, when the contractor covers a program set forth in Appendix B of
the Regulations.
3. Solicitation for Subcontracts, Including Procurements of Materials and Equipment:
All solicitations made by the contractor, either by competitive bidding or by negotiation•
for subcontract work, including procurement of materials or leases of equipment, must
include a notification to each potential subcontractor or supplier of the contractor's
obligations under the contract and the Regulations relative to nondiscrimination on the
grounds of race, color, or national origin.
4. Information and Reports: The contractor shall provide all information and reports
required by the Regulations or directives issued pursuant thereto and shall permit access
to its books, records, accounts, other sources of information, and facilities as may be
determined to be pertinent by the Department or the United States Department of
Transportation (USDOT) in order to ascertain compliance with such Regulations or
directives. If required information concerning the contractor is in the exclusive
possession of another who fails or refuses to furnish the required infoimation, the
contractor shall certify to the Department or the USDOT, as appropriate, and shall set
forth the efforts that it made to obtain the information.
5. Sanctions for Noncompliance: In the event of the contractor's noncompliance with the
nondiscrimination provisions of this contract, the Department shall impose such contract
sanctions as it or the USDOT may determine to be appropriate, including, but not limited
to, the following:
a. Withholding payments to the contractor until the contractor complies; and/or
b. Canceling, terminating, or suspending the contract, in whole or in part.
6. Incorporation of Provisions: The contractor shall include the provisions of Sections (1)
through (6) in every subcontract, including procurement of material and leases of
equipment, unless exempt by the Regulations or directives issued pursuant thereto. The
contractor shall take such action with respect to any subcontract or procurement as the
Department or the USDOT may direct as a means of enforcing such provisions, including
sanctions for non-compliance, provided, however, that in the event a contractor becomes
involved in or is threatened with litigation from a subcontractor or supplier as a result of
such direction, the contractor may request the Department to enter into such litigation to
protect the interests of the state. In addition, the contractor may request the United States
to enter into such litigation to protect the interests of the United States.
Revised June 2011
OFFICJ OF AERONAUTICS
ktMDOT..
Michigan Department of Transportation -
.^*-- •
TABLE OF CONTENTS
Page
Introduction 1
Program Goals and Objectives 3
Program Funding 4
• State Participation
• Local Participation
• In-Kind/Soft Match
• Non-Allowable Project Costs
• Statewide Activities
Program Areas, Eligibility and Evaluation
• Aircraft Rescue and Firefighting
• Airport Awareness
• Capital Improvement and Equipment
• Carrier Recruitment and Retention
Call for Projects 12
Application for Air Service Program Funds 12
INTRODUCTION
In 1987, the Michigan Air Service Program was developed to address the loss and decline of
commercial air service at many Michigan communities. Implementing the first state/local grant
in 1988, the program helped stabilize and expand commercial air service by undertaking
activities aimed at promoting increased use of services available at local airports. Over the
intervening years, the airline industry has matured and many changes have occurred. During this
time, Michigan airports have had increases in both services provided and total passengers.
Recognizing that quality air service is an essential element of a community's infrastructure and is
essential to promote economic expansion, a coordinated state and local effort to promote air
service needed to be continued. As a mechanism toward maintaining and improving those
services, the Air Service Program was refocused in 1992, with new emphasis on implementing
aviation projects that encourage and support economic growth.
In 1994, the Michigan Aeronautics Commission (MAC) recognized that Cargo Service Airports
have the potential to attain the goals and objectives of the Air Service Program by improving
accessibility of commercial, business, and industrial areas. Increasing awareness of a cargo
service airport's role in supporting community growth and economic development was deemed
essential to meet the program's goals and objectives. Therefore, beginning in October 1994,
eligibility for participation in the Air Service Program, Airport Awareness category was
expanded to include Cargo Service Airports that lack scheduled passenger service.
In 2005, the MAC furthered economic development efforts by expanding eligibility criteria for
the Capital Improvement and Equipment category to include cargo service airports that lack
scheduled passenger service. As a result, cargo service airports were made eligible for up to
$80,000 in state funding for projects approved under this category.
In 2012, in response to the need for comprehensive Aircraft Rescue and Firefighting (ARFF)
training a component was added to address the safety and security needs of Part 139 airports by
offering a matching grant to any airport subject to the training requirement. This primarily
included all air carrier airports, but also those general aviation airports maintaining ARFF
capabilities.
In 2015, the MAC undertook a study of air service in Michigan and subsequently accepted a
report focused on the Essential Air Service (EAS) program and its role in supporting access to
commercial air service for small communities. This report, published as the 2016 Policy Plan for
Michigan Air Service, clearly recognizes the challenges facing Michigan's air carrier airports,
particularly those supported through EAS. While viable alternatives are limited, it is clear that
this Air Service Program is the most effective tool at the state's disposal to address both facility
and system deficiencies.
A key to the study effort was the establishment of goals to ensure Michigan Department of
Transportation's (MDOT) air service policies align with the State Long Range Plan and address
Michigan's current and future air transportation requirements. The policy goals accepted by the
MAC as part of the 2016 Policy Plan for Michigan Air Service have been included in these
guidelines as the Air Service Program Goals.
1
Michigan Air Service Program Guidelines
In addition, the 2016 Policy Plan for Michigan Air Service reaffirmed and supplemented the
development considerations and initiatives found in the 2001 Policy Plan for Michigan Air
Service (PPMAS). These are now the Air Service Program Objectives.
In the context of the study's findings, the MAC recommended the following key factors be
considered when implementing new policy recommendations contained in the 2016 Policy Plan
for Michigan Air Service into the Michigan Air Service Program Guidelines:
1. The 19 commercial air service airports include one (1) large hub, two (2) small hub,
seven (7) non hub and nine (9) EAS facilities. These airports are geographically well
situated and meet Michigan service needs within the service threshold of 60 minutes
or less surface travel time without the need to add additional airports.
2. While meeting the needs of being geographically well situated, seven of the EAS
airports are at risk of in terms of matching the level of service to that which can be
profitably supported without the subsidy, Efforts should focus on continued advocacy
and support of the EAS Program at the national level maximizing the benefit to
Michigan.
3. MDOT should review and update the Air Service Program Guidelines to focus on
efficiently maintaining service levels at all 18 air service airports with an emphasis on
partnering to effectively leverage available resources and reduce vulnerabilities,
particularly at EAS airports.
In response to these goals, objectives, and key factors, the Michigan Air Service Program will
consider funding for airport-specific projects across four categories listed below in priority order:
1. Aircraft Rescue and Firefighting
2. Airport Awareness
3, Capital Improvement and Equipment
4, Carrier Recruitment and Retention
These categories and eligibility requirements are further explained in this document.
Projects in these categories will be designed to attain the program goals and objectives identified
below. Eligibility will be determined by the following tier system in accordance with that
particular program area:
Tier 1 Part 139 Certificated Airports enplaning more than 1,500,000 passengers annually.
Tier 2 — Part 139 Certificated Airports enplaning 100,000 to 1,499,999 passengers annually.
Tier 3 Part 139 Certificated Airports enplaning less than 100,000 passengers annually.
Tier 4— Part 139 Certificated Cargo Airports.
2
Michigan Air Service Program Guidelines
PROGRAM GOALS AND OBJECTIVES
PROGRAM GOALS
1. Stewardship — Preserve transportation system investments, protect the environment,
and utilize public resources in a responsible manner.
2. Safety and Security — Continue to improve transportation safety and ensure the
security of the transportation system.
3. System Improvement — Modernize and enhance the transportation system to improve
mobility and accessibility.
4. Efficient and Effective Operations — Improve the efficiency and effectiveness of the
transportation system and transportation services, and expand MDOT's coordination
and collaboration with partners.
PROGRAM OBJECTIVES
1. Assure the appropriate distribution of air service to support and promote economic
development statewide.
2. Assure the appropriate distribution of air service to support quality of life for
Michigan residents and visitors by providing access to the national air transportation
system.
3. Match a community's air service to the level which it can profitably support.
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Michigan Air Service Program Ouidelines
PROGRAM FUNDING
STATE PARTICIPATION
State funding for the Air Service Program is provided from State Aeronautics Fund revenues and
appropriated specifically for use within the program. The 2017 fiscal year Air Service Program
was appropriated $250,000. In order to maximize the use of these funds and to ensure the
program meets the established goals and objectives, previous Air Service Program guidelines,
including specific maximums for each program category, have been eliminated with the
exception of Aircraft Rescue and Firefighting grants, which will be limited to $2,000 in state
funds per eligible airport. Due to limited overall program funds, airports should attempt to limit
their grant requests to $2,000 for Aircraft Rescue and Firefighting grants and $10,000 for any
other grant requests.
LOCAL PARTICIPATION
All categories of the Program require that project costs be shared between the state and a local
sponsor. The local share may be provided by the airport authority, a local unit of government, or
a non-profit community support organization such as a chamber of commerce. Contributions
from the private sector to the local unit of government are also an acceptable source.
IN-KIND/SOFT MATCH
Upon request by the airport sponsor, MDOT's Office of Aeronautics (Aero) may consider and
approve in advance for use as local In-Kind/Soft Match, engineering and construction costs to be
incurred in-house (i.e., force accounting). Costs to be considered by Aero for in-kind match
potential will be limited to labor, materials and equipment. These costs will not be eligible as soft
match unless prior approvals of estimated cost and the sponsor's request for soft match are
approved in advance by Aero.
NON-ALLOWABLE PROJECT COSTS
The following costs are ineligible for reimbursement for projects approved under the Air Service
Program:
• Costs incurred prior to agreement execution.
• Costs incurred subsequent to agreement expiration (project must be completed by
agreement's expiration).
• Administrative costs incurred by the airport sponsor (i.e., airport staff time, maintenance
fees for website).
• Liability insurance costs.
• Any costs incurred in connection with raising funds by the sponsor, including interest and
premium charges and administrative expenses involved in conduction bond elections and
in selling bonds.
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Michigan Air Service Program Guidelines
• Local share required to obtain Air Service Program funds.
• Costs incurred in any other state or federal program for airport improvement projects.
• Attorney fees.
• Alcoholic beverages.
• Advertising outside of airport service area or favoring one carrier over another in
promotional advertising.
• Naming of other airports in any form of media is prohibited.
• Interest or late fees.
In addition, Aero may (from time to time) augment the above list based upon project request and
program experience.
STATEWIDE ACTIVITIES
In addition to the Air Service Program, under which airports may apply for funding assistance in
four categories, the Office of Aeronautics may undertake projects aimed towards achieving
additional program goals and objectives. These projects may include development of
workshop/forum presentations and materials for statewide use in increasing awareness of air
carrier airports and/or cargo service airports supporting and encouraging Michigan's economic
growth and job retention.
EXCESS FUNDS
In the event that excess Air Service Program funds remain available after the initial allocation of
funds (as prescribed in these guidelines), the Office of Aeronautics may recommend allocation to
statewide activities or to airports requesting additional program funds based on identified need,
economic necessity, and public benefit. An additional call for projects may be necessary.
Projects chosen to receive excess funds will be selected at the discretion of the Office of
Aeronautics and presented to the Commission for approval. (MAC approved January 26, 2017)
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Michigan Air Service Program Guidelines
PROGRAM AREAS, ELIGIBILITY AND EVALUATION
AIRCRAFT RESCUE AND FIREFIGHTING
Aircraft Rescue and Firefighting Program Area Description
The purpose of this category is to address the annual need of certificated Part 139 airports to
provide training for aircraft rescue personnel. Under this category, $2,000 in state funds will be
made available to airports for ARFF training. Under the program area, registration fees, meals,
travel costs, and lodging will be eligible for reimbursement. The actual frequency will depend
upon fund availability with a goal for 10% of total program funds to be allocated to this category.
Additionally, ARFF Air Service Grants may be provided to airports with a demonstrable need
for training devices used to refine training procedures and improve ARFF techniques.
Aircraft Rescue and Firefighting Program Area Eligibility
Tier 1 Tier 2 Tier 3 Tier 4
Not Eligible 50% State/50% Local 90% State/10% Local 90% State/10% Local
Additionally, an eligible airport must be listed in the Michigan Airport System Plan and provide
evidence of a current Part 139 Certificate issued by the Federal Aviation Administration.
Aircraft Rescue and Firefighting Program Area Grant Evaluation
Applications for ARFF projects will be evaluated upon the following criteria:
• Number of personnel to be trained
• Location of training
• Date of training
• Cost per participant
a Type, use, and replacement cost of a standalone training device
Upon completion, the airport must provide certified proof of attendance and an itemized
breakdown of costs supported by documentation.
AIRPORT AWARENESS
Airport Awareness Program Area Description
The purpose of this category is to increase public awareness of community airports and available
air passenger and air cargo services. Encouraging use of the local airport through education
increases awareness of the facility, acceptance of new advanced commuter aircraft and a better
understanding of schedules, destinations and fares.
The program focus involves increased concentration on educational activities for community
awareness and media relations. Impacting these areas through greater involvement with service
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Michigan Air Service Program Guidelines
organizations and local businesses cultivates potential users and increases knowledge of the
economic benefits of services provided at the airport. Specific information about the airport
facility and its services can be utilized by community leaders to attract new business or industry
to the area.
It is crucial the media understands the airport's role and its positive economic impact on the local
community. Assisting and educating media representatives through forums and workshops
results in increased communication and more informed media, important elements in impacting
public perception and potentially impacting travel planning decisions for business and
discretionary travelers. Increased passenger levels may assist some Michigan airports in
achieving the required 10,000 annual enplanements to secure guaranteed federal entitlement
funding.
The actual frequency of available funds will vary depending on program appropriation and the
number of grants requested with a goal of 30% of the total program funds to be allocated to this
category.
Airport Awareness funds may also be made available to airports currently establishing scheduled
air carrier service. Published schedules in the Official Airline Guide (or other source approved
by Aero) may be required to obtain funds. Please contact Aero for further information,
Airport Awareness Program Area Eligibility
Tier! Tier 2 Tier 3 Tier 4
Not Eligible 50% State/50% Local 90% State/10% Local 90% State/10% Local
Airport Awareness Program Area Grant Evaluation
Applications for airport awareness projects will be evaluated upon the following criteria:
• What is the purpose of the proposed projects? Explain how the project(s) could positively
impact:
a) Passenger/cargo activity — How would the project help stabilize or increase the level
of passengers using air or cargo services available? Consider market potential, actual
passenger activity, leakage factors, nearest hub airport.
b) Role of airport in the community — How would the project increase the public's
understanding of the airport's role in the community and positively impact the public
awareness of the services available?
c) Community economic well-being — How would the project identify the importance of
airport services to support he community's existing economic base and job retention?
d) Changes in the local business climate — How would the project impact/identify use of
airport services to encourage/support community growth and jobs, i.e., new or
expanded hotel(s), tourist attractions, industrial parks, manufacturing facilities, new
activities?
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Michigan Air Service Program Guidelines
e) Multimodal facilities — How does the project encourage use of multi-modal
transportation facilities and distribution services which support airport utilization?
f) Passenger travel or air cargo planning decisions — How would the project influence
passenger travel or air cargo decisions? What information does it provide to the travel
planner/agent?
Media rapport — How would the project favorably impact the media to result in
positive articles on the airport and airline services available?
• Description of the airport's proposed Airport Awareness Activity Plan — An Airport
Awareness Activity Plan identifying the airport's proposed use of the total grant funds
must be submitted to and approved by Aero prior to the plan's implementation.
Development of the plan may be accomplished in-house by airport administration or, if
necessary, through a consultant/agency. Costs incurred in-house to develop plans are
considered administrative cost and are not eligible for reimbursement, An Airport
Awareness Activity Plan should include both a communications and community
awareness component.
a) Communications Activity Plan — Communications may consist of radio, television,
outdoor advertising, newsprint, and targeted electronic marketing activities. Scripts
for proposed radio, television, outdoor messages, and electronic marketing must be
submitted. Website development is an acceptable use of airport awareness funds, but
ongoing maintenance or subscription fees are not eligible.
b) Community Awareness Plan — A Community Awareness Plan may include items
such as printed brochures, newsletters, and flight schedules. Other acceptable
community awareness activities may include media workshops, airline or travel
agency forums, materials for civic presentation, airport familiarization tours, airport
open houses, and targeted electronic marketing activities. Use of grant funds for air
shows is not eligible except where the activity is clearly directed toward information
relating to the airport facility or the availability of air service as approved by Aero.
Airport Awareness Consultant/Ag_ency Charges
If a consultant is used to plan and/or implement airport awareness activities, costs will be
eligible as follows:
• Preparation of the Airport Awareness Activity Plan — No more than 3% of total grant
dollars (total state funds plus local matching funds) may be utilized. No cost incurred
prior to grant agreement execution is allowable.
• Implementation of Airport Awareness Activity Plan — Consultant/agency fees will be
eligible for reimbursement up to 9% of the total grant dollars (total state funds plus local
matching funds). Examples of plan implementation include concept development,
strategy of implementation, and placement of media messages. No cost will be allowable
after expiration of the grant agreement.
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Michigan Air Service Program Guidelines
• Total of all charges and fees for preparation and implementation of plans rendered by
consultant/agency shall not exceed 12% of the entire budget for airport awareness
activities.
CAPITAL IMPROVEMENT AND EQUIPMENT
Capital Improvement and Equipment Program Area Description
The purpose of this category is to improve airport facilities for passenger acceptance, cargo
handling, and airport operations to support air service and economic development. Current
federal funding mechanisms (entitlement or discretionary) are unavailable for many types of
facility enhancement projects. Consequently, those projects are often delayed or never initiated
due to limited funds, pre-set priorities, and program guidelines. This program category will allow
Michigan airports another funding mechanism for projects currently not undertaken through
existing federal and state improvement programs such as interior terminal modifications, security
equipment, flight information centers, defibrillators, ticket areas, ADA accessibility
improvements, and cargo handling facilities.
The actual frequency of available funds will vary depending on program appropriation and the
number of grants requested with a goal of 50% of the total program funds to be allocated to this
category.
Capital Improvement and Equipment Program Area Eligibility
Tier 1 Tier 2 Tier 3 Tier 4
Not Eligible 50% State/50% Local 90% State/10% Local 90% State/10% Local
In addition, the airport must be listed in the Michigan Aviation System Plan.
Capital Improvement and Equipment Program Area Grant Evaluation
Applications for project requests will be evaluated based on the following criteria:
• Financial
a) Proof of local match.
b) Eligibility of the project under an existing federal or state airport improvement
program and the probability of project being funded through that program.
• Safety
a) Projects that improve airport operations, safety, and security and/or enable it to
meet current safety requirements will be given greater consideration.
• Equal Access
a) Projects that enhance access or help meet federal, state, or local equal access laws
and the Americans with Disabilities Act will be given greater consideration.
• Air Service Program Goals and Objectives
a) Projects that directly address the Michigan Air Service Program goals and
objectives will be given greater consideration and ensure project consistency.
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Michigan Air Service Program Guidelines
CARRIER RECRUITMENT AND RETENTION
Carrier Recruitment and Retention Program Area Description
The purpose of this category is to assist in establishing, maintaining or increasing air service
levels at Michigan airports which meet eligibility requirements, Appropriate levels of quality air
service in Michigan improve accessibility to business and industrial centers, augment the state's
tourism industry, encourage development of facilities, and support initiatives for community
growth. Coordination of efforts between the local community and the state induces carriers to
provide initial or expanded services.
Funding in this category is available for the following activities:
• Feasibility Studies — Airports which have potential for initial or expanded air service can
receive funds for feasibility studies and business plans. The purpose of these studies
would be to recruit a carrier to establish or expand existing service.
• Risk Sharing — Funding could be available to carrier(s) to minimize risk on certain routes
where feasibility studies and community interest support such service.
• Incentives — Other inducements to recruit or preserve service could include assistance for
airports for waiver of landing fees, baggage handling equipment, other equipment and
operational needs as may be required by the airport.
The actual frequency of available funds will vary depending on program appropriation and the
number of grants requested with a goal of 10% of the total program funds to be allocated to this
category.
Carrier Recruitment and Retention Program Area Eligibility
All projects approved under this category will be available only for a limited time period, as the
projects are not intended to provide long term continuing assistance. Airports meeting the
following eligibility requirements may apply for assistance:
• Airports seeking to improve commercial air service or to retain existing services that are
in danger of being lost.
• The airport under consideration for carrier recruitment grants should be outside of the
service area of an existing air carrier airport, as determined by the Michigan Aviation
System Plan and/or Policy Plan for Michigan Air Service.
• The airport infrastructure must be able to support takeoffs and landings by the designated
aircraft or such improvement must be currently underway or have been committed,
• The airport must have a tourism facility or manufacturing plant(s) or business community
within 20 miles or a commitment to build such within 20 miles must be evident.
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Michigan Air Service Program Guidelines
• Non air carrier airports with passenger potential for profitable service, and a commitment
from a certificated air carrier to start service using a nine-passenger aircraft or larger may
be eligible. Please contact Aero for further information.
• The Following tier eligibility will also apply to carrier recruitment and retention
eligibility:
Tier 1 Tier 2 Tier 3 Tier 4
Not Eligible 50% State/50% Local 90% State/10% Local Not Eligible
Carrier Recruitment and Retention Program Area Grant Evaluation
• Feasibility study grants will be evaluated based on the service improvement requested,
justification of requested service improvement, communication with potential air carriers,
previously available service, and proposed timeline.
• Risk sharing grants will be evaluated base on feasibility study results, resolutions of
support from the appropriate local government entities indicating financial willingness to
support, evidence of economic viability of proposal, and agreements from airport
management that bids for service will be competitively negotiated.
• Incentive grants will be evaluated based on the description of the incentive program, an
explanation of how the incentive program will attract, improve, or retain service, an
examination of competitiveness and fairness with regard to other airports.
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Michigan Air Service Program Guidelines
CALL FOR PROJECTS
A "Call for Projects" will be established for submittal of applications for the Michigan Air
Service Program. It is anticipated that a call for projects will he conducted annually.
APPLICATION FOR AIR SERVICE PROGRAM FUNDS
An application form has been developed for use in applying for funds under the Air Service
Program. The applicant should attach additional pages providing the specific information
requested under the Project Eligibility and Evaluation Criteria listed in this document for each
program category. As updates to the form and this document become available, they will be
provided to all airports.
Applicants are encouraged to provide any further information to assist Aero in the evaluation of
project requests. Each proposed project will be evaluated by a team consisting of staff from Aero
utilizing the criteria noted in this document.
This Air Service Program Guidelines document was approved by the Michigan Aeronautics
Commission on November 9, 2016.
MicLel G. Trout, Director
Michigan Aeronautics Commission
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FISCAL NOTE (MISC. #17082) April 26, 2017
BY: Commissioner, Thomas Middleton, Chairperson, Finance Committee
IN RE: DEPARTMENT OF CENTRAL SERVICES — OAKLAND COUNTY INTERNATIONAL AIRPORT —
2017 GRANT PROGRAM ACCEPTANCE — AIRCRAFT RESCUE FIRE FIGHTING (ARFF) TRAINING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Department of Transportation Contract No. 2017-0365 awarded Oakland County
$2,000 in reimbursement funding for Aircraft Rescue and Fire Fighting (ARFF) training at Oakland
County International Airport.
2. The ARFF training is provided by a vendor using a mobile fire training unit at the Oakland County
International Airport
3. The total cost of the training is approximately $8,000, with an additional estimated fuel cost of
$1,000.
4. The reimbursement funding will be applied to the cost of fuel with the remaining balance to be
applied towards the training invoice.
5. Funding is available within the Fringe Benefit Fund In-Service Training budget to cover the
remaining cost, approximately $7,000, for Airport Rescue Fire Fighting training.
6. The Airport Committee has reviewed the project and recommends acceptance of the grant
contract.
7. Target date for project completion is 18 months from the date of the award.
8. The Michigan Department of Transportation shall act as agent on behalf of the County in the
administration of the project.
9. No General fund appropriation is required. Funding is available within the Airport fund and the
Fringe Benefit Fund (in-Service Training line item)
CoMmissioner Thomas Middleton, District 4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Fleming absent.
Resolution #17083 April 26, 2017
Moved by Berman supported by Bowman the resolutions (with fiscal notes attached) on the Consent Agenda
be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Zack, Berman, Bowman. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda
were adopted (with accompanying reports being accepted).
HEREOY APPROVE THIS RESOLUTION
CHEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 26, 2017, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac.
Michigan this 26.h day of April, 2017.
Lisa Brown, Oakland County
