HomeMy WebLinkAboutResolutions - 2017.04.26 - 22882MISCELLANEOUS RESOLUTION # 17097
BY: Commissioner Eileen Kowall, District #6
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION — CHARTER TOWNSHIP OF WHITE LAKE — 2017 GRAVEL ROAD
PROGRAM — PROJECT NO. 53732
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program
shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County's 1/3 share of the project from the General Fund
Assigned Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and
WHEREAS the Charter Township of White Lake, along with the RCOC has identified a project and said
project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter
Township of White Lake and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of White Lake has demonstrated that it has authorized its 1/3 share of
the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2017 authorized amount of Tr-
Party Road Improvement funding for Project No, 53732 in the Charter Township of White Lake is
$58,563.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of White Lake and authorizes the release of Tr-
Party Road Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of White Lake.
Chairperson, I move the adoption of the foregoing Resolution,
Quality Life through Good Roads "We Care"
G:=FAN244717
CCWATISSICPW
for OAKLAND COUNTY
Lki2 -(1 Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: March 29, 2017
To: Thomas G. Blust, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor -Zen
SUBJECT: PROJECT NO. 53732, 2017 GRAVEL ROAD PROGRAM
VARIOUS ROADS
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CHARTER TOWNSHIP OF WHITE LAKE
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of White Lake for the spreading of
gravel and chloride on various roads within the township. This work is expected to be
completed this summer.
The Charter Township of White Lake has elected to use the Tr-Party Program to fund
the estimated total project cost of $175,688. Our share is estimated to be $58,562 and
is in the FY17 budget.
The project is in the district of County Commissioner Eileen T. KowaII. The agreement
is in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
/je
Attachments
Recommended for Board Approval
h
Thomas G. Blust, RE.
Director of Engineering
CV_ r
=ROAD
CONMIS.S7ON
for OAKLAND COUNTY
QUALITY LIFS THROUGH GOOD ROADS:
:DAD COMMISSION FOR OAKLAND COUNTY
"WE CARE." April 6, 2017
Mr. Terry Lilley, Clerk
Charter Township of White Lake
7525 Highland Road
White Lake, MI 48383-2900
Re: 2017 Gravel Road Program, Various Roads
Project No. 53732
Dear Mr. Lilley:
A fully signed and executed agreement for the above mentioned project is
enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, RE., Managing Director at the regularly scheduled Board meeting of
Thursday, April 6, 2017.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
9oard of Road Commissioners
Ronald J. Fowkes
Commissioner
Gregory C. Jamian
Commissioner
Eric S. Wilson
Commissioner
Dennis G. Kolar, P.E.
Managing Director
Gary Piotrowicz, P.E, P.T.O.E.
Deputy Managing Director
County Highway Engineer
Sincerely,
Shannon J. 1iIler
Deputy-Secretary /Clerk of the Board
Clerk of the Board
31001 Lahser Road
Beverly Hills, MI
48025
248.645-2000
FAX
248-645-0452
TDD
248-645-9923
www.rcocweb.org
Ism
Enclosure
cc: Finance Department
Engineering Department
Programming Division
Lynn Sonkiss, Oakland County
COST PARTICIPATION AGREEMENT
2017 GRAVEL ROAD PROGRAM
Charter Township of White Lake
Board Project No. 53732
This Agreement, made and entered into this (O44-t day of
by and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of White Lake, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of
gravel and chloride on various roads under the jurisdiction of the BOARD, as described in
Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed
upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT;
and
WHEREAS, the estimated total cost of the PROJECT is $175,688; and
WHEREAS, the PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $175,688 which amount shall be paid through equal contributions by
the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is
hereby agreed between the COMMUNITY and the BOARD that:
1. The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
The actual total cost of the PROJECT shall include total payments to the
contractor. Any costs incurred by RCOC prior to this agreement date shall be
allowable.
3. The estimated total PROJECT cost of $175,688 shall be funded in the following
order:
a. Tr-Party Program funding in the amount of $175,688.
b. Any PROJECT costs above the Tr-Party Program funding of $175,688 will
be funded first with any available Tr-Party Program funds. If no Tr-Party
Program funds are available, any PROJECT costs above $175,688 will be
funded 100% by the COMMUNITY.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $58,563 (being 100% of the COMMUNITY'S
Tr-Party contribution).
5. Upon execution of this agreement and approval by the COUNTY, the BOARD
shall submit an invoice to the COUNTY in the amount of $58,563 (being 100% of
the COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to
the BOARD the full amount thereof, within thirty (30) days of such receipt.
2017 Gravel Road Program - 2 -
Charter Township of White Lake
Project No. 53712
3/1512017
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
A Public Body Corporate
By
Its
Managing Director
CHAR6
T 7 NSHIP OF WHITE LAKE R (2V
Its -
By
2017 Gravel Road Program - 3 -
Charter Township of White Lake
Project No, 53732
3/15/2017
EXHIBIT A
TRI-PARTY PROGRAM
2017 Gravel Road Program
Charter Township of White Lake
Board Project No. 53732
Spreading of gravel and chloride on various roads within the township.
ESTIMATED PROJECT COST
Contractor Payments $175,688
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY2017 Tr-Party Program $58,563 $58,563 $58,562 $175,688
TOTAL SHARES $58,563 $58,563 $58,562 $175,688
2017 Grad Road Program - 4 -
Charter Township of White Lake
Project No, 53732
3/15/2017
Resolution #17097 April 26, 2017
The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections.