HomeMy WebLinkAboutResolutions - 2017.05.25 - 22930REPORT (MISC. #17123) May 25, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM —
MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY
ALLOCATION — CITY OF ROYAL OAK — RECONSTRUCTION OF FERNLEE AVENUE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution, recommends the
following amendment:
Correct the last WHEREAS paragraph as follows:
WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the
City of Royal Oak for the Reconstruction of Fernlee Avenue and is recommending that the Board of
Commissioners authorizes the City of Royal Oak's 2017 and 2018 and 2010 allocations rollover for
consideration of the project in 2019, contingent upon continuation of the program.
Correct the NOW THEREFORE BE IT FURTHER RESOLVED paragraph as follows:
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the City of Royal Oak to roll over their allocation under the Local Road Improvement
Program for 2017 and 2018 and 2019 for the purpose of the City to submit an application for the
Reconstruction of Fernlee Avenue in 2019, contingent upon the continuation of the program.
Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report.
Commissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward absent.
MISCELLANEOUS RESOLUTION *17123
BY: Commissioners David Woodward, District #19; Gary McGillivray, District #20; Wade Fleming, District
#16
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM —
MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION —
CITY OF ROYAL OAK — RECONSTRUCTION OF FERNLEE AVENUE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the City of Royal Oak has submitted a Local Road Improvement Program application with a
multiple year project plan requiring the rollover and accrual of the City's maximum County contribution
authorized in the current year's approved distribution formula; and
WHEREAS the proposed budget for the identified project, the Reconstruction of Fernlee Avenue, requires
the accrual of three (3) years maximum County contribution at the current distribution amount for the City
of Royal Oak of $77,230; and
WHEREAS the Oakland County Board of Commissioners established policies and procedures for the
Local Road Improvement Program with the adoption of Miscellaneous Resolution #16103; and
WHEREAS MR #16103 authorized the Local Road Improvement Subcommittee to establish policies and
procedures regarding the limited rollover and accrual of a municipality's allocation for project plans that
require additional County funding; and
WHEREAS the Local Road Improvement Subcommittee has adopted a policy authorizing a municipality
to submit a multi-year plan for projects that require the accrual of the municipality's allocation for a
maximum of three (3) years; and
WHEREAS approval of multiple year plan and accrual of a municipality's allocation is subject to approval
by the Board of Commissioners; and
WHEREAS a project multi-year plan is to be utilized solely for planning purposes and does not obligate
Oakland County in any way to funding a project; and
WHEREAS rollover and accrual of a municipality's allocation is subject to the continuation of the Local
Road Improvement Program, which has been established as a pilot program; and
WHEREAS a municipality's allocation is subject to change from year to year based upon the factors
utilized in current distribution formula and amendments to the distribution formula approved by the Board
of Commissioners; and
WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the City of
Royal Oak for the Reconstruction of Fernlee Avenue and is recommending that the Board of
Commissioners authorizes the City of Royal Oak's 2017, 2018 and 2019 allocations rollover for
consideration of the project in 2019, contingent upon continuation of the program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
City of Royal Oak to roll over their allocation under the Local Road Improvement Program for 2017, 2018
and 2019 for the purpose of the City to submit an application for the Reconstruction of Fernlee Avenue in
2019, contingent upon the continuation of the program.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Royal Oak.
Chairperson, I move the adoption foregoing Resolution.
FnmissToner David1addward
District #19
CommissionerWade Flptfiing
District #16
__-
BOARD OF COMMISSIONERS
1200 N. Telegraph Road
Pontiac, MI 48341-0475
Phone: (248) 858-0100
Fax: (248) 858-1572
2017 APPLICATION FORM
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
Background: Oakland County has established a Local Road Improvement Matching Fund Pilot
Program for the purposes of improving economic development in Oakland County cities and villages.
The County intends this Program to assist its municipalities by offering limited matching funds for
specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction
of cities and villages.
Proiect Policies and Guidelines: The Oakland County Board of Commissioners and the Local Road
Improvement Subcommittee has established policies, procedures and guidelines for project
consideration. These documents have been included as Attachment "A".
Available Funding: Oakland County's maximum contribution for projects in eligible cities or villages
has been established within the distribution formula included as Attachment "B".
The maximum county share for 2017 program projects in Royal Oak has been set at $77230.
Required Matching Funds: A city or village participating in the Local Road Improvement Matching
Fund program shall match any funds authorized by the Oakland County Board of Commissioners in
an amount equal to a minimum of 50% of the cost of the total project award. Funding shall be utilized
to supplement and enhance local road maintenance and improvement programs. Funding is not
intended to replace existing budgeted local road programs or to replace funding already committed to
road improvements.
REQUESTING LOCAL GOVERNMENT
MUNICIPALITY
City of Royal Oak
CONTACT PERSON
Matthew J. Callahan, P.E
Holly Donoghue, P.E.
TELEPHONE NUMBER
248.246.3260
STREET ADDRESS
211 Williams Street
CITY/ZIP
Royal Oak, MI 48067
E-MAIL ADDRESS
mattc@romi.gov
hollyd@romi.gov
PROJECT INFORMATION
SHORT DESCRIPTION OF PROJECT
Reconstruct the north-south section of Fernlee Avenue in the City of Royal Oak between Samoset
Road and 14 Mile Road
ROAD/ROAD(S) TO BE IMPROVED
Fernlee Avenue in the City of Royal Oak between Samoset Road and 14 Mile Road
DESCRIPTION
Fernlee Avenue is a 27' wide concrete road that serves as access for numerous business and
industrial properties including HHI Form Tech (Forming Technologies). This road continues to
provide access to other numerous businesses including SOCWA and areas to the south which
have primarily light industrial and other small businesses. This section of road sees a variety of
traffic types including numerous regular multi-axel trucks.
The section of Fernlee Avenue in Royal Oak was originally constructed in the 1960's as a concrete
roadway. Sections of this road have been repaired numerous times to preserve and extend the life
of the pavement. Traffic and weather has certainly taken a toll on the roadway. Recent pavement
condition assessments revealed a failure of the original concrete pavement that is due to a
combination of factors. These factors include poor base conditions and ASR, but primarily an
insufficient cross section for heavy truck traffic. This road was not built with underdrains. At the
current time, the road is in poor condition and has an overall Paser Rating of 3, and it should be
noted that areas of the roadway have failed.
PROJECT BUDGET
FUNDING REQUESTED LOCAL MATCH TOTAL PROJECT BUDGET
$231,690 - Multi-Year $248,310 $480,000
DESCRIPTION OF PROPOSED PROJECT EXPENDITURES
Remove existing road pavement section.
Excavate subsoils for new aggregate road base.
Install new underdrains.
Reset, adjust and reconstruct existing storm drainage as needed.
Install new aggregate road base.
Install 10" non-reinforced concrete pavement with integral curb.
Construct new ADA sidewalk ramps where existing sidewalks will meet new pavements.
Restore landscaping.
Oakland County Grant Matching Funding Requested Breakdown:
2017 - $77,230
2018 - $77,230
2019 - $77,230
ECONOMIC IMPACT OF PROJECT
The Local Road Improvement Pilot Program has been established under MCL 123.872, the Gifts of Property Act, which
provides that "A county may grant or loan funds to a township, village, or city located within that county for the purpose
of encouraging and assisting businesses to locate and expand within the county."
DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REQUIREMENT OF ENCOURAGING AND ASSISTING BUSINESS TO LOCATE AND
EXPAND IN THE COUNTY
Royal Oak is an older community with very little undeveloped property. Most of the commercial
development in our city is actually redevelopment of existing building and land. Roadways that
serve the unique and distinct commercial or industrial areas lend to the viability and desirability of
these areas. Esthetically, new roadways, sidewalks and landscaping are generally inviting, and in
commercial and industrial areas can soften the harshness of land where often there is little green
space.
The very first impression of a developer is an assessment of the roadways that serve the property,
often even before they see the building. Poor road conditions make travel to the site undesirable not
just from a delivery standpoint but also from a customer perspective. Location and access to
adequate and suitable transportation is a main factor in choosing a business location.
Poorly maintained transportation facilities reflect upon the community as a whole. Roadway
improvement is a major investment in a neighborhood that has been shown to promote and
maintain viability and desirability regardless of whether it is commercial or residential. As the owner
of the road network, improving the roadways in commercial or industrial areas is a key component
to keeping existing businesses and attracting new/redevelopment.
The condition of Fernlee Avenue in Royal Oak has spurned numerous complaints. Motorists often
avoid this roadway due to the deteriorated conditions. Large gaps in the pavement are being held
together with pothole patch materials and is very uncomfortable to drive. In order for businesses to
see value in reinvesting or to relocate, they require a reasonable expectation that their customer
base will be improved. Several properties served by this section of Fernlee are vacant and for sale
or lease. Improving the roadway would be expected to make these sites more desirable to potential
redevelopment or use.
OPTIONAL MULTI-YEAR PROJECT PLAN
The Local Road Improvement Program has been expressly established as a pilot program. There is no guarantee the
program will be continued from year to year. The Local Road Improvement Program Subcommittee recognizes that the
allocation authorized for local governments may not provide adequate funding in a single year to allow a project to
move forward. Local governments shall be offered the opportunity to submit project plans that would necessitate the
accumulation of multiple years of the community's allocation amount to fulfill the County's share of a project budget. A
multi-year proiect plan submittal shall not exceed three years in duration. The allocation amount available to each
community is subject to change annually based upon the factors utilized in the distribution formula. Consideration of
multi-year project plans does not obligate Oakland County in any way to fund any project or program in the future.
These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of
Commissioners to authorize a limited carryover of a community's allocation year to year.
1DESCRIPTION OF MULTI-YEAR PLAN INCLUDING ESTIMATED PROJECT BUDGET AND CARRYOVER PERIOD OF COMMUNITY'S
ALLOCATION
The city would elect to accumulate multiple years of the Royal Oak's allocation amount to fulfill the
county's share of a project budget.
ADDITIONAL INFORMATION
The Local Road Improvement Program Subcommittee of the Finance Committee of the Oakland County Board of
Commissioners has been tasked with managing this program and making recommendations for project approval. Please
supply any additional information you believe may be helpful in the consideration of your application.
OPTIONAL ADDITIONAL INFORMATION
Fernlee Avenue in Royal Oak has been identified as our primary candidate for improvement.
The city is submitting three applications for this grant. If this location qualifies for the grant we would
prefer that this is the only grant awarded to the city.
REPORT FOLLOWING COMPLETION OF THE PROJECT
MCL 123.872 requires that "the grant or loan contract made by a county shall require a report to the county board of
commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public
purpose of the funding".
I, on behalf of the City of Royal Oak , have been provided with a copy of the
Policies and Procedures of the Local Road Improvement Program (Attachment "A") and agree to comply with these
terms and conditions.
I, on behalf of the City of Royal Oak , understand and agree to comply with the
requirement to provide the Oakland County Board of Commissioners with a report following the completion of an
approved project outlining the degree to which the project met the stated purpose of the funding.
Digitally signed by Matthew J. Callahan Matthew J. Callahan Date: 2017.04.21 08:27:50 -0400'
Signature of Authorized Party
Matthew J. Callahan P.E. City Engineer
Printed Name and Title
4/21/2017
Date
Please return completed application to: Local Road Improvement Subcommittee
Oakland County Board of Commissioners
1200 N. Telegraph Road
Pontiac, MI 48341-0475
A pdf copy of application can be emailed to: Michael Andrews, Senior Analyst andrewsmb@oakgov.corn
Questions regarding the application and approval process should be directed to Michael Andrews
at the email address above or by phone at (248)858-5115
Resolution #17123 May 10, 2017
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #17123) May 25, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM — MULTIPLE
YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION—CITY OF ROYAL
OAK RECONSTRUCTION OF FERNLEE AVENUE
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. Resolution authorizes the rollover of FY2017 City of Royal Oak allocation in the amount of
$77,230.Also, the resolution authorizes the rollover allocation for 2018.
2. The roll-over allocation amount for the City of Royal Oak under the Local Road Improvement Program
will be retained in the Local Road Improvement Matching Program Assigned Fund Balance (GL
account #383465) and will require a separate resolution anticipated in 2019 to appropriate funding for
reconstruction of Fernlee Avenue project; contingent upon continuation of the program.
3. The funding will be contingent upon the County's distribution from the Michigan General Revenue
Sharing Act. Reduction or elimination of the County's distribution of revenue sharing funds may result
in the elimination or suspension of the program.
4. No budget amendment is required at this time.
Cbhrimissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward absent.
Resolution #17123 May 25, 2017
Moved by Dwyer supported by Bowman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer,
KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack,
Berman, Bowman. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
(136 /
I HEREBY APPROVt HESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 25, 2017,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 25th day of May, 2017.
M,t-et/ )5'1044-
Lisa Brown, Oakland County