HomeMy WebLinkAboutResolutions - 2017.05.25 - 22934MISCELLANEOUS RESOLUTION,; #17127
BY: Commissioner Adam Kochenderfer, District #15
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION — CITY OF ROCHESTER — MILL AND RESURFACE LETICA DRIVE —
PROJECT NO. 2017-18
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County's cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following:
1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County's maximum 50% share of the project from the General
Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be
approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and
WHEREAS the City of Rochester has identified a project and submitted an application detailing the goals
and outcomes of the project; and
WHEREAS the City of Rochester has demonstrated that it has available funding equal to a minimum of
50% the project costs; and
WHEREAS Oakland County's share of the Fiscal Year 2017 authorized amount of the Local Road
Improvement Program funding for Project No. 2017-18 in the City of Rochester is $14,440; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Rochester and authorizes the release of Local Road
Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Rochester prepared by Corporation Counsel for the Pilot
Local Road Improvement Program Project No. 2017-18.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Rochester.
Chairperson, I move the adoption of the foregoing Resolution.
4 / /•,/
Commissioner Adam 6'enderfer
District #15
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
COST PARTICIPATION AGREEMENT
Mill and Resurface Letica Drive
City of Rochester
Board Project No. 2017-18
This Agreement, made and entered into this day of , 2017, by and between the
Board of Commissioners of the County of Oakland, Michigan, hereinafter referred to as the
BOARD, and the City of Rochester, hereinafter referred to as the COMMUNITY, provides as
follows:
WHEREAS, the BOARD has established the Pilot Local Road Improvement Matching Fund
Program, hereinafter the PROGRAM, for the purposes of improving economic development in
Oakland County cities and villages. The terms and policies of the PROGRAM are contained in
Attachment A. The BOARD intends the PROGRAM to assist its municipalities by offering limited
funds, from state statutory revenue sharing funds, for specific, targeted road maintenance
and/or improvement projects on roadways under the jurisdiction of cities and villages; and
WHEREAS, the BOARD shall participate in a city or village road project in an amount not
exceeding 50% of the cost of the road improvement, hereinafter referred to as the PROJECT,
and also not exceeding the Preliminary Distribution Formula as it relates to the COMMUNITY,
(Attachment B); and
WHEREAS, the COMMUNITY has identified the PROJECT as the Mill and Resurface Letica
Drive, as more fully described in Attachment C, attached hereto, and made a part hereof, which
improvements involve roads under the jurisdiction of and within the COMMUNITY and are not
under the jurisdiction of the Road Commission for Oakland County or state trunk lines; and
WHEREAS, the COMMUNITY has acknowledged and agreed to the BOARD's policies
regarding the PROGRAM, Attachment A, and further acknowledges and agrees that the
PROJECT's purpose is to encourage and assist businesses to locate and expand within
Oakland County and shall submit a report to the BOARD identifying the effect of the PROJECT
on businesses in the COMMUNITY at the completion of the PROJECT. In addition, the
COMMUNITY acknowledges that the program is meant to supplement and not replace funding
for existing road programs or projects; and
WHEREAS, the COMMUNITY has acknowledged and agreed that the PROGRAM is expressly
established as a pilot program and there is no guarantee that the PROGRAM will be continued
from year to year. The COMMUNITY further acknowledges and agrees that if the PROJECT is
a multi-year road improvement project, the maximum number of years for the PROJECT
funding is three (3) years. The BOARD anticipates that most PROJECTS funded under the
PROGRAM will be completed by the end of calendar year 2018. There is no obligation on
behalf of the BOARD to fund either the PROJECT or the PROGRAM in the future; and
WHEREAS the COMMUNITY has acknowledged and agreed that the COMMUNITY shall
assume any and all responsibilities and liabilities arising out of the administration of the
PROJECT and that Oakland County shares no such responsibilities in administering the
PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $28,880; and
WHEREAS, said PROJECT involves certain designated and approved Local Road
Improvement Matching Funds in the amount of $14,440, which amount shall be paid to the
COMMUNITY by the BOARD; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law and BOARD resolution(s), it is hereby agreed between the
COMMUNITY and the BOARD that:
1. The BOARD approves of the PROJECT, and in reliance upon the acknowledgements
of the COMMUNITY, finds that the PROJECT meets the purpose of the PROGRAM.
2, The BOARD approves of a total funding amount under the PROGRAM for the
PROJECT in an amount not to exceed $14,440. The COMMUNITY shall submit an invoice to
the COUNTY in the amount of $14,440, addressed to Lynn Sonkiss, Manager of Fiscal
Services, Executive Office Building, 2100 Pontiac Lake Road, Building 41 West, Waterford, MI
48328, upon execution of this Agreement. Upon receipt of said invoice, the BOARD shall pay
the COMMUNITY the sum of $14,440 from funds available in the PROGRAM.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date
first written above.
OAKLAND COUNTY BOARD OF COMMISSIONERS
By:
Its:
COMMUNITY
By:
Attachment "A'.
PILOT LOCAL ROAD IMPROVEMENT MATCHING FUND PROGRAM
STATEMENT OF PURPOSE
Oakland County Government recognizes that Michigan law places the primary responsibility for road
funding on the State and non-county local units of government. However, the County also recognizes
that the law does permit a limited, discretionary role for the County in assisting a road commission and
local units within a county by supporting some road maintenance and improvement efforts.
Accordingly, for many years Oakland County has voluntarily provided limited assistance to its cities,
villages and townships (CVT's) and to the Road Commission of Oakland County (RCOC) by investing in a
discretionary Tr-Party Road Program. Authorized under Michigan law, the County's tri-party funding
contributions primarily facilitate safety Improvement projects on CVT roads under the jurisdiction of the
RCOC. By law, tri-party funds cannot be used to fund projects on roads solely under the jurisdiction of
CVT' s.
Recognizing a continuing need to better maintain local CVT streets and roads, yet being ever mindful of
the County's limited responsibility for and jurisdiction over non-county roads and streets, Oakland
County Government wishes to pilot a discretionary program that is more flexible than the current Tri-
Party Road Program, one that will allow Oakland County to assist its cities and villages with maintenance
and safety projects on non-county roads.
Not being the funding responsibility of County government, local CVT roads generally cannot be
maintained or improved using county funds because doing so would be considered to be the "gifting" of
County resources. However laudable the purpose, Michigan law generally forbids the gifting of
government resources. To avoid application of the constitutionally-based gifting restriction, the state
legislature must, and in this arena has, determine that a public benefit results from a taxpayer
investment, one that provides a quid pro quo sufficient to avoid application of the gifting prohibition.
Here, the legislature has determined that the economic development benefit presumed to accrue to a
county as a result of local street and road investments can provide a sufficient quid pro quo to county
taxpayers justifying a discretionary county investment in a non-county road, a benefit that constitutes a
fair exchange for value and not a gift.
This legislative determination is set forth in 1985 P.A. 9, which amended 1913 P.A. 380, by adding a new
section 2, which in pertinent part provides:
"(1)...A county may grant or loan funds to a township, village or city located within that county
for the purpose of encouraging and assisting businesses to locate and expand within the
co u nty...
(2) A loan or grant made under subsection (1) may be used for local public improvements or to
encourage and assist businesses in locating or expanding in this state, to preserve jobs in this
state, to encourage investment in the communities in this state, or for other public purposes."
Communities that wish to attract, retain and grow business, retain jobs and encourage community
investment, needs a safely maintained road infrastructure. This road infrastructure must include both
residential and commercial roads as workers and consumers need to get to and from work, shopping,
schools and recreation. In a fiscally prudent and limited manner, the County wishes to help its cities and
villages accomplish this objective by test-piloting a new local road improvement matching fund program.
Any such program must be mindful of the limits Imposed under Public Act 9. One important restriction
Public Act 9 imposed on grants or loans made pursuant subsection 2 of the Act is the mandate that, "A
grant or loan under this subsection shall not be derived from ad valorem taxes except for ad valorem
taxes approved by a vote of the people for economic development." This means that funding for an
expanded local road assistance program cannot utilize proceeds from any of Oakland County's ad
valorem tax levies since no levy has been approved by voters specifically for economic development,
Given this limitation, it appears that the state statutory revenue sharing appropriated to the County can
provide a non-ad valorem source of funds that legally can be used to support the pilot program.
Competition for those funds, which are limited in amount, Is fierce and their yearly availability is subject
to the state legislative process. In the recent past, the State stripped all of those funds away from
Michigan counties. Understanding that reality, it shall be the policy of the Oakland County Board of
Commissioners that the Board shall not appropriate any county funds for a local road improvement
matching fund program for non-county roads in any year where the State of Michigan fails to
appropriate statutory revenue sharing funds to Oakland County in an amount sufficient to allow the
County to first prudently address its core functions.
Act 9 imposes additional conditions on grants and loans. These include requirements that the loan or
grant shall be administered within an established application process for proposals; that any grant or
loan shall be made at a public hearing of the county board of commissioners and that the Board shall
require a report to the county board of commissioners regarding the activities of the recipient and a
report as to the degree to which the recipient has met the stated public purpose of the funding.
Understanding all of the above, the Oakland County Board of Commissioners hereby establishes the
following Pilot Local Road Improvement Matching Fund Program:
PROGRAM SUMMARY
The Board of Commissioners establishes a Pilot Local Road Improvement Matching Fund Program for
the purposes of improving economic development in Oakland County cities and villages. The County
intends this Program to assist its municipalities by offering limited matching funds for specific, targeted
road maintenance and/or improvement projects on roadways under the jurisdiction of cities and
villages.
A city or village participating in the Local Road Improvement Matching Fund Program shall match any
fund authorized by the Board of Commissioners in an amount equal to a minimum of 50% of the cost of
the total project award. County participation shall be limited to a maximum of 50% of the cost of the
total project budget, Funding shall be utilized to supplement and enhance local road maintenance and
improvement programs. Funding is not intended to replace existing budgeted local road programs or to
replace funding already committed to road improvements.
PROJECT GUIDELINES
Program funding shall be utilized solely for the purposes of road improvements to roads under the
jurisdiction of local cities and villages. Road improvements may include, but not be limited to, paving,
resurfacing, lane additions or lengthening, bridges, or drainage as such Improvements relate to road
safety, structure or relieving congestion.
Program funding:
May be utilized to supplement a local government's matched funding for the purposes of receiving
additional federal transportation funding;
May not be utilized to fulfill a local government's responsibility to fund improvements to state
trunklines;
Shall be limited to real capital Improvements to roadways and shall not be utilized for other purposes,
such as administrative expenses, personnel, consultants or other similar purposes;
Shall not be utilized for non-motorized improvements, unless these improvements are included in a
project plan for major improvements to a motorized roadway;
Shall be utilized for projects that will result in a measurable improvement in the development of the
local economy and contribute to business growth. Recipients shall be responsible for providing an
outline of the economic benefits of the project prior to approval and for reporting to the Board of
Commissioners after the completion of the project on the benefits achieved as a result of the projects.
ADMINISTRATION
Local Road Improvement Matching Fund Program projects may be appropriated by the Board of
Commissioners in compliance with the County budget process. The amount of funds to be dedicated for
the Pilot Program shall be determined by the Board of Commissioners on an annual basis. Program
funding may be reduced or eliminated based upon the ability of the County government to meet
primary constitutional and statutory duties. The Board of Commissioners expressly reserves the right to
adjust the County matching funds share at any time based upon County budget needs.
In accordance with MCL 123.872, funds dedicated to the Local Road Improvement Matching Fund
Program shall not be derived from ad valorem tax revenues. Program funding shall be limited to funds
derived from the County's distribution from the Michigan General Revenue Sharing Act. Reduction or
elimination of the County's distribution of revenue sharing funds may result In the elimination or
suspension of the program.
Funding availability shall be distributed based upon a formula updated annually. The formula will consist
of:
1. A percentage derived from the number of certified local major street miles in each city and
village divided by aggregate total of certified local major street miles of all cities and villages in
the county,
2, A percentage derived from the population of each city and village as determined by the last
decennial census conducted by the U.S. Census Bureau divided by the aggregate total
population of cities and villages in the County,
3. A percentage derived from the three year rolling total of the number of crashes on city and
village major local streets divided by the aggregate three year roiling crash numbers for all city
and village major local streets. The crash data will be supplied by the Road Commission for
Oakland County using data from the Traffic Improvement Association.
Each city and villages percentage allocation shall be determined by adding each factor percentage and
dividing that total by three. The amount of funds available for match shall be determined by the total
amount of funds allocated by the Board of Commissioners added to an equal amount representing the
match provided by local cities and villages.
The Chairman of the Finance Committee of the Board of Commissioners shall establish a Subcommittee
on the Local Road Improvement Program, This subcommittee shall consist of three members, with two
members representing the majority caucus and one member representing the minority caucus. It shall
be the responsibility of the Subcommittee to direct the administration of this program, receive
applications for program funding and make recommendation of acceptance to the Finance Committee
and Board of Commissioners. The Subcommittee may consult with county departments, staff and the
Road Commission for Oakland County in the conduct of its business.
DISBURSEMENT
The Subcommittee shall forward recommendations for approval of Local Road Improvement Matching
Fund Program projects to the Chairman of the Board of Commissioners. This recommendation shall
include a cost participation agreement between the County and participating municipality. Minimally,
cost participation agreements shall include: responsibility for administering the project, the project
location, purpose, scope, estimated costs Including supporting detail, provisions ensuring compliance
with project guidelines, as well as disbursement eligibility requirements. The cost participation
agreement shall also require the maintenance of supporting documentation to ensure compliance with
the following provisions:
1. Any and all supporting documentation for project expenditures reimbursed with appropriated funding
shall be maintained a minimum of seven years from the date of final reimbursement for actual
expenditures incurred.
2. The Oakland County Auditing Division reserves the right to audit any and all project expenditures
reimbursed through the program.
Upon receipt of recommendation of project approval from the Subcommittee, the County
Commissioner or Commissioners, representing the area included in the proposed project, may introduce
a resolution authorizing approval of the project and the release of funds. Resolutions shall be forwarded
to the Finance Committee of the Board of Commissioners, who shall review and issue a
recommendation to the Board on the adoption of the resolution. The Chairperson of the Finance
Committee shall schedule a public hearing before the Board of Commissioners prior to consideration of
final approval of the resolution.
The deadline for projects to be submitted for consideration shall be established by the Subcommittee.
The Subcommittee may work with participating municipalities to develop a plan for projects that exceed
that municipality's annual allocation amount. This may include a limited plan to rollover that
municipality's allocation for a period of years until enough funding availability has accrued to complete
the project, subject to funding availability.
Upon completion of project plans and execution of the local participation agreement by the County and
governing authority of the local municipality, the participating municipality shall submit an invoice in
accordance with the terms and conditions included In the agreement. The Oakland County Department
of Management and Budget Fiscal Services Division shall process payments In accordance with policies
and procedures as set forth by the Department of Management and Budget and the Oakland County
Treasurer.
In the event an eligible local unit of government chooses not to participate in the Local Road
Improvement Matching Fund Program, any previously undistributed allocated funding may be re-
allocated to all participating local units of government in accordance with the formula included In this
policy.
At the completion of each project, the participating local government shall provide a report to the Board
of Commissioners regarding the activities of the recipient and the degree to which the recipient has met
the stated public purpose of the funding as required by MCL 123.872.
LOCAL ROAD IMPROVEMENT SUBCOMMITTEE
FINANCE COMMITTEE, OAKLAND COUNTY BOARD OF COMMISSIONERS
Provision regarding existing funded local road programs and projects. The standard project agreement
shall require participating municipalities to acknowledge that the Local Road Improvement Program is
meant to supplement and to not replace funding for existing road programs or projects.
Fulfillment of economic benefit provisions of MCL 123.872. The Pilot Local Road Improvement Program
has been established by the Oakland County Board of Commissioners under the authority granted by
MCL 123,872, which provides that "A county may grant or loan funds to a township, village or city
located within that county for the purposes of encouraging and assisting businesses to locate and
expand within the county". It shall be the responsibility of the municipality to outline the extent to
which the project included in their application will meet these standards. The Subcommittee shall only
consider projects that meet the standards provided in MCL 123.872. The standard project agreement
shall include a provision requiring the participating municipality to fulfill the statutory requirement
included in MCL 123.872 that, "the grant or loan contract made by county shall require a report to the
county of board of commissioners regarding the activities of the recipient and the degree to which the
recipient has met the stated purpose of the funding."
Multi-year projects. The Local Road Improvement Program has been expressly established as a pilot
program. There is no guarantee the program will be continued from year to year. The Subcommittee
recognizes that the allocation authorized for local governments may not provide adequate funding in a
single year to allow a project to move forward. Local governments shall be offered the opportunity to
submit project plans that would necessitate the accumulation of multiple years of the corn munity's
allocation amount to fulfill the county's share of a project budget. A multi-year project plan submittal
shall not exceed three years in duration. The allocation amount available to each community is subject
to change annually based upon the factors utilized in the formula. Consideration of multi-year project
plans does not obligate Oakland County in any way to funding any project or program in the future.
These plans are meant to be utilized for planning purposes and for consideration by the Oakland County
Board of Commissioners regarding authorizing a limited carryover of a community's allocation year to
year.
Completion of projects and submittal of post-project report. The standard cost participation agreement
shall include a provision requiring the municipality to complete the project and submit the required
post-project completion report prior to the end of the next calendar year following the date of project
approval. An alternative schedule may be approved for a project by action of the Board of
Commissioners, upon recommendation of the Subcommittee.
2017 DISTRIBUTION FORMULA Attachment "B" •clAviImlig6,._ Auburn Hills ii:•644i446fiti,:iol 3233 4.82% . 0.0443: - 21,412 'D 2.80% 'efashii6t4 . 236 Cl 11filleil#b.0+Ct*Ii' 1.34% 2.99% giqP0S,aAlitioi4 $59,753 . 4x CounAtiO4tchlnig, $29,877 Berkley 15.63 2.33% 14,970 1.96% 55 0.31% 1.53% $30,583 $15,342 Beverly Hills 10.99 1.64% 10,267 1.34% 40 0.23% 1.07% $21,398 $10,699 Bingham Farms 1.02 0.15% 1,111 0.15% 54 0.31% 0.20% $4,025 $2,013 Birmingham 2137 3.26% 20,103 2.63% 580 3.29% 3.06% $61,195 $30,598 Bloomfield Hills 8.83 1.32% 3,869 1151% 235 1.33% 1.05% $21,039 $10,520 Clarkston 1.48 0.22% 882 0.12% 37 0.21% 0.18% $3,640 $1,820 Clawson 9.62 1.44% 11,825 1.55% 134 0.76% 1.25% $24,960 $12,480 Farmington 736 1.10% 10,372 1.36% 183 1.04% 1.16% $23,284 $11,642 Farmington Hills 58.36 8.71% 79,740 10.43% 1955 11.08% 10.07% $201,492 $100,745 Ferndale 20.99 3.13% 19,900 2.60% 219 1.24% 2.33% $46,513 $23,257 Franklin 4.34 0.65% 3,150 0.41% 48 0.27% 0.44% $8,878 $4,439 Hazel Park 17.12 2.55% 16,422 2.15% 188 1.06% 1.92% $38,445 $19,223 Holly 7 1.04% 6,086 0.80% 83 0.47% 0.77% $15,421 $7,711 Huntington Woods 6.95 1.04% 6,238 0.82% 58 033% 0.73% $14,533 $7,267 Keego Harbor 1.93 0.29% 2,970 039% 80 0.46% 038% $7,547 $3,774 Lake Ange/us 0 0.00% 290 0.04% 22 0.12% 0.05% $1,034 $542 Lake Orion 2.74 0.41% 2,973 0.39% 123 0.70% 0.50% $9,980 $4,990 Lathrup Village 736 1.10% 4,075 0.53% 185 1.05% 0.89% $17,867 $8,934 Leonard 2.34 0.35% 403 0.05% 4 0.02% 0.14% $2,817 $1,409 Madison Heights 21.5 3.21% 29,694 3.89% 745 4.22% 3.77% $75,431 $37,716 Milford 7.3 1.09% 6,175 0.81% 108 0.61% 0.84% $16,716 $8,352 Northville* 0.8 0.12% 5,970 0.78% 109 0.62% 0.51% $10,110 $5,055 Novi 39.52 5.90% 55,224 7.23% 1313 7.44% 6.86% $137,104 $62,551 Oak Park 1835 2.74% 29,319 3.84% 275 1.56% 2.71% $54,220 $27,110 Orchard Lake 1.8 0.27% 2,375 031% 120 0.62% 0.42% $8,397 $4,199 Ortonvilie 3.21 0.48% 1,442 0.19% 40 0.23% 030% $5,962 $2,981 Oxford 6.01 0.90% 3,436 0.45% 107 0.60% 0.65% $13,006 $6,503 Pleasant Ridge 359 0.54% 2,526 0.33% 145 0.82% 0.56% $11,254 $5,627 Pontiac 70.21 10.47% 59,515 7.79% 1264 7.16% 8.48% $169,507 $84,753 Rochester 8.59 1.28% 12,711 1.66% 245 1.39% 1.44% $28,879 $14,440 Rochester Hills 38.61 5.76% 70,995 9.29% 1945 11.02% 8.69% $173,830 $86,914 Royal Oak 63.96 9.54% 57,236 7.49% 1083 6.14% 7.72% $154,461 $77,230 South Lyon 4.43 0.66% 11,327 1.48% 144 0.81% 0.99% $19,717 $9,859 Southfield 64.71 9.65% 71,739 9.39% 2452 13.90% 10.98% $219,625 $109,211 Sylvan Lake 2.58 0.38% 1,720 0.23% 65 0.38% 0.33% $6,574 $3,227 Troy 57.34 8.55% 80,980 10.50% 2343 13.23% 10.81% $216,211 $108,105 Walled Lake 5.34 0.80% 6,999 0.92% 153 0.87% 0.86% $17,212 $8,606 Wixom 10.49 1.55% 13,498 1.77% 408 2.31% 1.88% $37,628 $18,814 Wolverine 3.69 0.55% 4,312 0.56% 57 0.33% 0.48% $9,598 $4,799 TOTAL 670.29 100.00% 764,251 100.00% 17,639 100.00% 100.00% $2,000,000 $1,000,000
ATTACHMENT C
Pilot Local Road Improvement Matching Fund Program
Mill and Resurface Letica Drive
City of Rochester
Board Project No. 2017-18
Continuation of mill and overlay and concrete patch of Letica Drive.
ESTIMATED PROJECT COST
Engineering/Inspection
Road Construction Costs
Total Estimated Project Costs
$ 1,890
$ 26,989
$ 28,880
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY TOTAL
FY2017 LRIP Program $14,440 $14,440 $28,880
TOTAL SHARES $14,440 $14,440 $28,880
BOARD OF COMMISSIONERS
1200 N. Telegraph Road
Pontiac, MI 48341-0475
Phone: (248) 858-0100
Fax: (248) 8584572
2017 APPLICATION FORM
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
Background: Oakland County has established a Local Road Improvement Matching Fund Pilot
Program for the purposes of improving economic development in Oakland County cities and villages.
The County intends this Program to assist its municipalities by offering limited matching funds for
specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction
of cities and villages.
Project Policies and Guidelines: The Oakland County Board of Commissioners and the Local Road
Improvement Subcommittee has established policies, procedures and guidelines for project
consideration. These documents have been included as Attachment "A".
Available Funding: Oakland County's maximum contribution for projects in eligible cities or villages
has been established within the distribution formula included as Attachment "B",
The maximum county share for 2017 proqram prolects In Rochester has been set at $14,440.
Required Matching Funds: A city or village participating in the Local Road Improvement Matching
Fund program shall match any funds authorized by the Oakland County Board of Commissioners in
an amount equal to a minimum of 50% of the cost of the total project award. Funding shall be utilized
to supplement and enhance local road maintenance and Improvement programs. Funding is not
intended to replace existing budgeted local road programs or to replace funding already committed to
road improvements.
REQUESTING LOCAL GOVERNMENT
MUNICIPALITY
Rochester, MI
CONTACT PERSON
Blaine Wing
TELEPHONE NUMBER
(248) 651-9061
-STREET ADDRESS
1141 N. Wilcox
CITY/ZIP
Rochester, MI 48307
E-MAIL ADDRESS
bwing@rochestermi.org
PROJECT INFORMATION
SHORT DESCRIPTION OF PROJECT
Continuation of mill and overlay and concrete patch of a major road in Rochester, MI
ROAD/ROAD(S) TO BE IMPROVED
Letica Drive
DESCRIPTION
Letica Drive is a concrete and asphalt roadway In the City of Rochester, Mi. It is a major roadway
and a critical thoroughfare from the northeast side of the City into the Central Business District
(downtown). Currently, the roadway is rated at a PASER rating of 3 (Poor). The concrete section is
deteriorating at a high rate and requires excessive maintenance to maintain the road surface
passable for vehicle traffic. Road crews are assigned to this road multiple times a month in the
wintertime filling potholes and joint spalling. Crack sealing the road would do little to extend the life
and water is currently freely entering the sub-base and eroding the structure away. This project
would be coordinated with the previously awarded 2016 Local Road Project Funding to continue
needed repairs along Letica Drive. Repair strategies include milling the concrete surface, repairing
joints and providing 2" of asphalt. It would also consist of concrete patching of damaged sections.
This road improvement program concentrates on the road surface and no curb and gutter work will
be completed
PROJECT BUDGET
FUNDING REQUESTED LOCAL MATCH TOTAL PROJECT BUDGET
$14,440 $14,440 $28,880
DESCRIPTION OF PROPOSED PROJECT EXPENDITURES
Construction: $26,989
Engineering/Inspection: $1,890
Total Project Cost: $28,880
ECONOMIC IMPACT OF PROJECT
The Local Road Improvement Pilot Program has been established under MCL 123.872, the Gifts of Property Act, which
provides that "A county may grant or loan funds to a township, village, or city located within that county for the_purpose
of encouraging and assisting businesses to locate and expand within the county"
DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REQUIREMENT OF ENCOURAGING AND ASSISTING BUSINESS TO LOCATE AND
EXPAND IN THE COUNTY
If awarded a 2017 Local Road Improvement Grant, the City of Rochester plans to allocate the funds
to Letica Drive as outlined in the Project Description Section of this grant application. Letica Drive is
one of the few roadways in the City of Rochester rated for truck traffic to deliver goods and services
to support the residents and businesses in the downtown Central Business District. It is also one of
the primary streets leading residents and visitors to the City's downtown Central Business District.
Improvements to Letica Drive will encourage business development within the City and downtown
Central Business District and Oakland County. They will also improve travel conditions into the
City's downtown Central Business District and help promote growth of the City and local economies.
An improved Letica Drive will also attract future business owners and residents, which will also
stimulate the local economy and create additional jobs.
OPTIONAL MULTI-YEAR PROJECT PLAN
The Local Road Improvement Program has been expressly established as a pilot program. There is no guarantee the
program will be continued from year to year. The Local Road Improvement Program Subcommittee recognizes that the
allocation authorized for local governments may not provide adequate funding in a single year to allow a project to
move forward. Local governments shall be offered the opportunity to submit project plans that would necessitate the
accumulation of multiple years of the community's allocation amount to fulfill the County's share of a project budget. A
multi-year project plan submittal shall not exceed three years in duration. The allocation amount available to each
community is subject to change annually based upon the factors utilized in the distribution formula. Consideration of
multi-year project plans does not obligate Oakland County in any way to fund any project or program In the future.
These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of ,
Commissioners to authorize a limited carryover of a community's allocation year to year.
DESCRIPTION OF MULTI-YEAR PLAN INCLUDING ESTIMATED PROJECT BUDGET AND CARRYOVER PERIOD OF COMMUNITY'S
ALLOCATION
This project is a stand alone project, but can be easily expanded if the County decides to extend
the Local Road Improvement Program into multiple years. The City of Rochester plans to submit an
application for additional resurfacing of Letica Drive further north of the end of this project. If
awarded funds in 2017, they will be combined with the previously awarded 2016 Local Road
Improvement Program with all work being completed by the end of 2017.
ADDITIONAL INFORMATION
The Local Road Improvement Program Subcommittee of the Finance Committee of the Oakland County Board of
Commissioners has been tasked with managing this program and making recommendations for project approval Please
supply any additional information you believe may be helpful in the consideration of your application,
OPTIONAL ADDITIONAL INFORMATION
The condition of roads, bridges, sewers and water distribution systems throughout the United
States greatly influences the economy's to function and grow. Successful and cost effective
commerce requires well maintained Infrastructure so that manufacturers can obtain raw materials
and parts and deliver finished goods to consumers as well as support a vibrant local economy.
Investment in infrastructure improvements, such as Lace Drive, have a very short payback period
due to increased private sector investment and job growth.
The City of Rochester commends the Oakland County Board of Commissioner's foresight in this
program to help make Oakland County communities more competitive and desirable places to
work, live and raise a family. Thank you for your consideration.
REPORT FOLLOWING COMPLETION OF THE PROJECT
MCL 123.872 requires that "the grant or loan contract made by a county shall require a report to the county board of
commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public
purpose of the funding".
City of Rochester, MI 1, on behalf of , have been provided with a copy of the
Policies and Procedures of the Local Road Improvement Program (Attachment "A") and agree to comply with these
terms and conditions.
City of Rochester, MI I, on behalf of , understand and agree to comply with the
requirement to provide the Oakland County Board of Commissioners with a report following the completion of an
approved project outlining the degree to which the project met the stated purpose of the funding.
Signature of Authorized Party Date
Blaine Wing, City Manager
Printed Name and Title
Please return completed application to Local Road Improvement Subcommittee
Oakland County Board of Commissioners
1200 N. Telegraph Road
Pontiac, MI 48341-0475
A pdf copy of application can be emailed to: Michael Andrews, Senior Analyst andrewsmb@oakgov.com
Questions regarding the application and approval process should be directed to Michael Andrews
at the email address above or by phone at (248)858-5115
Resolution #17127 May 10, 2017
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Planned Use of Balance
Total Revenues
Local Road Funding Program
Total Expenditures
FY 2017
$14,440
$14,440
$14,440
$14,440
11•137,1/ F
FISCAL NOTE (MISC. #17127) May 25, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2017 APPROPRIATION — CITY OF ROCHESTER MILL AND RESURFACE LETICA DRIVE — PROJECT
NO. 2017-18
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324
which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program for
the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $14,440 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program (account #383465) for project 2017-18.
3. This project is for the continuation of mill, overlay and concrete patch of Letica Drive.
4. The FY 2017 budget be amended as follows:
GENERAL FUND #10100
Revenue
9010101-196030-665882
Expenditures
9010101-153000-740085
Commissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward absent.
j 7 3 0,
Resolution #17127 May 25, 2017
Moved by Dwyer supported by Bowman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer,
KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack,
Berman, Bowman. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
1 HEREBY APPRDVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 25, 2017,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 25 th day of May, 2017.
Lisa Brown, Oakland County
Iz-