HomeMy WebLinkAboutResolutions - 2017.05.25 - 22943MISCELLANEOUS RESOLUTION #17139
BY: Commissioner Bill Dwyer, District #14
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION — CITY OF FARMINGTON — REPAIR AND RESURFACING OF LOCAL
ROADS — PROJECT NO. 2017-06
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County's cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following:
1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County's maximum 50% share of the project from the General
Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be
approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and
WHEREAS the City of Farmington has identified a project and submitted an application detailing the
goals and outcomes of the project; and
WHEREAS the City of Farmington has demonstrated that it has available funding equal to a minimum of
50% the project costs; and
WHEREAS Oakland County's share of the Fiscal Year 2017 authorized amount of the Local Road
Improvement Program funding for Project No. 2017-06 in the City of Farmington is $11,642; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Farmington and authorizes the release of Local Road
Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Farmington prepared by Corporation Counsel for the
Pilot Local Road Improvement Program Project No. 2017-06.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Farmington.
Chairperson, I move the adoption of the foregoing Resolution.
Corrtrfissiorter Bill Dv6ter
District #14
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
COST PARTICIPATION AGREEMENT
Repair and Resurfacing of Local Roads
City of Farmington
Board Project No. 2017-06
This Agreement, made and entered into this day of , 2017, by and between the
Board of Commissioners of the County of Oakland, Michigan, hereinafter referred to as the
BOARD, and the City of Farmington, hereinafter referred to as the COMMUNITY, provides as
follows:
WHEREAS, the BOARD has established the Pilot Local Road Improvement Matching Fund
Program, hereinafter the PROGRAM, for the purposes of improving economic development in
Oakland County cities and villages. The terms and policies of the PROGRAM are contained in
Attachment A. The BOARD intends the PROGRAM to assist its municipalities by offering limited
funds, from state statutory revenue sharing funds, for specific, targeted road maintenance
and/or improvement projects on roadways under the jurisdiction of cities and villages; and
WHEREAS, the BOARD shall participate in a city or village road project in an amount not
exceeding 50% of the cost of the road improvement, hereinafter referred to as the PROJECT,
and also not exceeding the Preliminary Distribution Formula as it relates to the COMMUNITY,
(Attachment B); and
WHEREAS, the COMMUNITY has identified the PROJECT as the Repair and Resurfacing of
Local Roads, as more fully described in Attachment C, attached hereto, and made a part
hereof, which improvements involve roads under the jurisdiction of and within the COMMUNITY
and are not under the jurisdiction of the Road Commission for Oakland County or state trunk
lines; and
WHEREAS, the COMMUNITY has acknowledged and agreed to the BOARD's policies
regarding the PROGRAM, Attachment A, and further acknowledges and agrees that the
PROJECT's purpose is to encourage and assist businesses to locate and expand within
Oakland County and shall submit a report to the BOARD identifying the effect of the PROJECT
on businesses in the COMMUNITY at the completion of the PROJECT. In addition, the
COMMUNITY acknowledges that the program is meant to supplement and not replace funding
for existing road programs or projects; and
WHEREAS, the COMMUNITY has acknowledged and agreed that the PROGRAM is expressly
established as a pilot program and there is no guarantee that the PROGRAM will be continued
from year to year. The COMMUNITY further acknowledges and agrees that if the PROJECT is
a multi-year road improvement project, the maximum number of years for the PROJECT
funding is three (3) years. The BOARD anticipates that most PROJECTS funded under the
PROGRAM will be completed by the end of calendar year 2018. There is no obligation on
behalf of the BOARD to fund either the PROJECT or the PROGRAM in the future; and
WHEREAS the COMMUNITY has acknowledged and agreed that the COMMUNITY shall
assume any and all responsibilities and liabilities arising out of the administration of the
PROJECT and that Oakland County shares no such responsibilities in administering the
PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $3,085,000; and
WHEREAS, said PROJECT involves certain designated and approved Local Road
Improvement Matching Funds in the amount of $11,642, which amount shall be paid to the
COMMUNITY by the BOARD; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law and BOARD resolution(s), it is hereby agreed between the
COMMUNITY and the BOARD that:
1. The BOARD approves of the PROJECT, and in reliance upon the acknowledgements
of the COMMUNITY, finds that the PROJECT meets the purpose of the PROGRAM.
2. The BOARD approves of a total funding amount under the PROGRAM for the
PROJECT in an amount not to exceed $11,642. The COMMUNITY shall submit an invoice to
the COUNTY in the amount of $11,642, addressed to Lynn Sonkiss, Manager of Fiscal
Services, Executive Office Building, 2100 Pontiac Lake Road, Building 41 West, Waterford, MI
48328, upon execution of this Agreement. Upon receipt of said invoice, the BOARD shall pay
the COMMUNITY the sum of $11,642 from funds available in the PROGRAM.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date
first written above.
OAKLAND COUNTY BOARD OF COMMISSIONERS
By:
Its:
COMMUNITY
By:
It's:
Attachment l'A"
PILOT LOCAL ROAD IMPROVEMENT MATCHING FUND PROGRAM
STATEMENT OF PURPOSE
Oakland County Government recognizes that Michigan law places the primary responsibility for road
funding on the State and non-county local units of government. However, the County also recognizes
that the law does permit a limited, discretionary role for the County In assisting a road commission and
local units within a county by supporting some road maintenance and improvement efforts.
Accordingly, for many years Oakland County has voluntarily provided limited assistance to Its cities,
villages and townships (CVT's) and to the Road Commission of Oakland County (RCOC) by investing in a
discretionary Tr-Party Road Program. Authorized under Michigan law, the County's tri-party funding
contributions primarily facilitate safety improvement projects on CVT roads under the jurisdiction of the
RCOC. By law, tri-party funds cannot be used to fund projects on roads solely under the jurisdiction of
CVT's.
Recognizing a continuing need to better maintain local CVT streets and roads, yet being ever mindful of
the County's limited responsibility for and jurisdiction over non-county roads and streets, Oakland
County Government wishes to pilot a discretionary program that is more flexible than the current Tr--
Party Road Program, one that will allow Oakland County to assist its cities and villages with maintenance
and safety projects on non-county roads.
Not being the funding responsibility of County government, local CVT roads generally cannot be
maintained or improved using county funds because doing so would be considered to be the "gifting" of
County resources, However laudable the purpose, Michigan law generally forbids the gifting of
government resources. To avoid application of the constitutionally-based gifting restriction, the state
legislature must, and in this arena has, determine that a public benefit results from a taxpayer
investment, one that provides a quid pro quo sufficient to avoid application of the gifting prohibition.
Here, the legislature has determined that the economic development benefit presumed to accrue to a
county as a result of local street and road Investments can provide a sufficient quid pro quo to county
taxpayers justifying a discretionary county investment in a non-county road, a benefit that constitutes a
fair exchange for value and not a gift,
This legislative determination is set forth in 1985 P.A. 9, which amended 1913 P.A. 380, by adding a new
section 2, which in pertinent part provides:
"(1)...A county may grant or loan funds to a township, village or city located within that county
for the purpose of encouraging and assisting businesses to locate and expand within the
county...
(2) A loan or grant made under subsection (1) may be used for local public improvements or to
encourage and assist businesses in locating or expanding in this state, to preserve jobs in this
state, to encourage investment in the communities in this state, or for other public purposes."
Communities that wish to attract, retain and grow business, retain jobs and encourage community
investment, needs a safely maintained road Infrastructure, This road Infrastructure must include both
residential and Commercial roe& as workers and consumers need to get to and from work, shopping,
schools and recreation. In a fiscally prudent and limited manner, the County wishes to help its cities and
villages accomplish this objective by test-piloting a new local road improvement matching fund program.
Any such program must be mindful of the limits imposed under Public Act 9, One important restriction
Public Act 9 imposed on grants or loans made pursuant subsection 2 of the Act is the mandate that, "A
grant or loan under this subsection shall not be derived from ad valorem taxes except for ad valorem
taxes approved by a vote of the people for economic development," This means that funding for an
expanded local road assistance program cannot utilize proceeds from any of Oakland County's ad
valorem tax levies since no levy has been approved by voters specifically for economic development.
Given this limitation, it appears that the state statutory revenue sharing appropriated to the County can
provide a non-ad valorem source of funds that legally can be used to support the pilot program.
Competition for those funds, which are limited in amount, Is fierce arid their yearly availability is subject
to the state legislative process. In the recent past, the State stripped all of those funds away from
Michigan counties. Understanding that reality, it shall be the policy of the Oakland County Board of
Commissioners that the Board shall not appropriate any county funds for a local road improvement
matching fund program for non-county roads in any year where the State of Michigan fails to
appropriate statutory revenue sharing funds to Oakland County in an amount sufficient to allow the
County to first prudently address its core functions.
Act 9 imposes additional conditions on grants and loans, These Include requirements that the loan or
grant shall be administered within an established application process for proposals; that any grant or
loan shall be made at a public hearing of the county board of commissioners and that the Board shall
require a report to the county board of commissioners regarding the activities of the recipient and a
report as to the degree to which the recipient has met the stated public purpose of the funding.
Understanding all of the above, the Oakland County Board of Commissioners hereby establishes the
following Pilot Local Road Improvement Matching Fund Program:
PROGRAM SUMMARY
The Board of Commissioners establishes a Pilot Local Road Improvement Matching Fund Program for
the purposes of improving economic development in Oakland County cities and villages. The County
intends this Program to assist its municipalities by offering limited matching funds for specific, targeted
road maintenance and/or improvement projects on roadways under the jurisdiction of cities and
villages.
A city or village participating in the Local Road Improvement Matching Fund Program shall match any
fund authorized by the Board of Commissioners in an amount equal to a minimum of 50% of the cost of
the total project award. County participation shall be limited to a maximum of 50% of the cost of the
total project budget. Funding shall be utilized to supplement and enhance local road maintenance and
improvement programs. Funding is not intended to replace existing budgeted local road programs or to
replace funding already committed to road improvements.
PROJECT GUIDELINES
Program funding shall be utilized solely for the purposes of road improvements to roads under the
jurisdiction of local cities and villages. Road improvements may include, but not be limited to, paving,
resurfacing, lane additions or lengthening, bridges, or drainage as such improvements relate to road
safety, structure or relieving congestion.
Program funding:
May be utilized to supplement a local government's matched funding for the purposes of receiving
additional federal transportation funding;
May not be utilized to fulfill a local government's responsibility to fund improvements to state
trunklines;
Shall be limited to real capital improvements to roadways and shall not be utilized for other purposes,
such as administrative expenses, personnel, consultants or other similar purposes;
Shall not be utilized for non-motorized improvements, unless these improvements are included in a
project plan for major improvements to a motorized roadway;
Shall be utilized for projects that will result in a measurable improvement in the development of the
local economy and contribute to business growth. Recipients shall be responsible for providing an
outline of the economic benefits of the project prior to approval and for reporting to the Board of
Commissioners after the completion of the project on the benefits achieved as a result of the projects.
ADMINISTRATION
Local Road Improvement Matching Fund Program projects may be appropriated by the Board of
Commissioners in compliance with the County budget process. The amount of funds to be dedicated for
the Pilot Program shall be determined by the Board of Commissioners on an annual basis. Program
funding may be reduced or eliminated based upon the ability of the County government to meet
primary constitutional and statutory duties. The Board of Commissioners expressly reserves the right to
adjust the County matching funds share at any time based upon County budget needs.
In accordance with MCL 123,872, funds dedicated to the Local Road Improvement Matching Fund
Program shall not be derived from ad valorem tax revenues. Program funding shall be limited to funds
derived from the County's distribution from the Michigan General Revenue Sharing Act. Reduction or
elimination of the County's distribution of revenue sharing funds may result in the elimination or
suspension of the program.
Funding availability shall be distributed based upon a formula updated annually. The formula will consist
of
1. A percentage derived from the number of certified local major street miles in each city and
village divided by aggregate total of certified local major street miles of all cities and villages in
the county,
2. A percentage derived from the population of each city and village as determined by the last
decennial census conducted by the U.S. Census Bureau divided by the aggregate total
population of cities and villages in the county,
3. A percentage derived from the three year rolling total of the number of crashes on city and
village major local streets divided by the aggregate three year rolling crash numbers for all city
and village major local streets. The crash data will be supplied by the Road Commission for
Oakland County using data from the Traffic Improvement Association.
Each city and villages percentage allocation shall be determined by adding each factor percentage and
dividing that total by three. The amount of funds available for match shall be determined by the total
amount of funds allocated by the Board of Commissioners added to an equal amount representing the
match provided by local cities and villages.
The Chairman of the Finance Committee of the Board of Commissioners shall establish a Subcommittee
on the Local Road Improvement Program. This subcommittee shall consist of three members, with two
members representing the majority caucus and one member representing the minority caucus. It shall
be the responsibility of the Subcommittee to direct the administration of this program, receive
applications for program funding and make recommendation of acceptance to the Finance Committee
and Board of Commissioners. The Subcommittee may consult with county departments, staff and the
Road Commission for Oakland County in the conduct of its business.
DISBURSEMENT
The Subcommittee shall forward recommendations for approval of Local Road Improvement Matching
Fund Program projects to the Chairman of the Board of Commissioners. This recommendation shall
include a cost participation agreement between the county and participating municipality. Minimally,
cost participation agreements shall include: responsibility for administering the project, the project
location, purpose, scope, estimated costs including supporting detail, provisions ensuring compliance
with project guidelines, as well as disbursement eligibility requirements. The cost participation
agreement shall also require the maintenance of supporting documentation to ensure compliance with
the following provisions:
1. Any and all supporting documentation for project expenditures reimbursed with appropriated funding
shall be maintained a minimum of seven years from the date of final reimbursement for actual
expenditures incurred.
2. The Oakland County Auditing Division reserves the right to audit any and all project expenditures
reimbursed through the program.
Upon receipt of recommendation of project approval from the Subcommittee, the County
Commissioner or Commissioners, representing the area included in the proposed project, may introduce
a resolution authorizing approval of the project and the release of funds. Resolutions shall be forwarded
to the Finance Committee of the Board of Commissioners, who shall review and issue a
recommendation to the Board on the adoption of the resolution. The Chairperson of the Finance
Committee shall schedule a public hearing before the Board of Commissioners prior to consideration of
final approval of the resolution.
The deadline for projects to be submitted for consideration shall be established by the Subcommittee.
The Subcommittee may work with participating municipalities to deveiop a plan for projects that exceed
that municipality's annual allocation amount. This may include a limited plan to rollover that
municipality's allocation for a period of years until enough funding availability has accrued to complete
the project, subject to funding availability.
Upon completion of project plans and execution of the local participation agreement by the County and
governing authority of the local municipality, the participating municipality shall submit an invoice in
accordance with the terms and conditions included in the agreement. The Oakland County Department
of Management and Budget Fiscal Services Division shall process payments In accordance with policies
and procedures as set forth by the Department of Management and Budget and the Oakland County
Treasurer.
In the event an eligible local unit of government chooses not to participate in the Local Road
Improvement Matching Fund Program, any previously undistributed allocated funding may be re-
allocated to all participating local units of government in accordance with the formula included in this
policy,
At the completion of each project, the participating locai government shall provide a report to the Board
of Commissioners regarding the activities of the recipient and the degree to which the recipient has met
the stated public purpose of the funding as required by MCL 123.872.
LOCAL ROAD IMPROVEMENT SUBCOMMITTEE
FINANCE COMMITTEE, OAKLAND COUNTY BOARD OF COMMISSIONERS
Provision regarding existing funded local road programs and projects. The standard project agreement
shall require participating municipalities to acknowledge that the Local Road Improvement Program is
meant to supplement and to not replace funding for existing road programs or projects.
Fulfillment of economic benefit provisions of MCL 123.872. The Pilot Local Road Improvement Program
has been established by the Oakland County Board of Commissioners under the authority granted by
MCL 123,872, which provides that "A county may grant or loan funds to a township, village or city
located within that county for the purposes of encouraging and assisting businesses to locate and
expand within the county". It shall be the responsibility of the municipality to outline the extent to
which the project included in their application will meet these standards, The Subcommittee shall only
consider projects that meet the standards provided in MCL 123.872. The standard project agreement
shall include a provision requiring the participating municipality to fulfill the statutory requirement
included in MCL 123.872 that, "the grant or loan contract made by county shall require a report to the
county of board of commissioners regarding the activities of the recipient and the degree to which the
recipient has met the stated purpose of the funding."
Multi-year projects. The Local Road Improvement Program has been expressly established as a pilot
program. There is no guarantee the program will be continued from year to year. The Subcommittee
recognizes that the allocation authorized for local governments may not provide adequate funding in a
single year to allow a project to move forward. Local governments shall be offered the opportunity to
submit project plans that would necessitate the accumulation of multiple years of the community's
allocation amount to fulfill the county's share of a project budget. A multi-year project plan submittal
shall not exceed three years in duration. The allocation amount available to each community is subject
to change annually based upon the factors utilized in the formula. Consideration of multi-year project
plans does not obligate Oakland County in any way to funding any project or program in the future.
These plans are meant to be utilized for planning purposes and for consideration by the Oakland County
Board of Commissioners regarding authorizing a limited carryover of a community's allocation year to
year.
Completion of projects and submittal of post-project report. The standard cost participation agreement
shall include a provision requiring the municipality to complete the project and submit the required
post-project completion report prior to the end of the next calendar year following the date of project
approval. An alternative schedule may be approved for a project by action of the Board of
Commissioners, upon recommendation of the Subcommittee.
2017 DISTRIBUTION FORMULA Attachment "B" Ea= Auburn Hills 4illkiviez_Lwitaavirger.mi 0:, _ kawww*. 'ti'aiiiiikal 21,412 2.80% a -`-- - iiiii-Wfiiili;:- TikEis-eBiGiSticTn. - $59,753 nii*gtontivoi-tchihr,-:, $29,877 32.33 4.82% 236 1.34% 2.99% Berkley 15.63 2.33% 14,970 1.96% 55 0.31% 1.53% $30,683 $15,342 Beverly Hills 10.99 1.64% 10,267 1.34% 40 0.23% 1.07% 521,398 $10,699 Bingham Farms 1.02 0.15% 1,111 0.15% 54 0.31% 0.20% 54,025 $2,013 Birmingham 21.87 326% 20,103 2.63% 580 3.29% 3.06% $61,196 $30,598 Bloomfield Hills 8.83 1.32% 3,869 0.51% 235 1.33% 1.05% $21,039 $10,520 Clarkston 1.48 0.22% 882 0.12% 37 0.21% 0.18%- $3,640 $1,820 Clawson 9.62 1.44% 11,825 1.55% 134 076% 1.25% $24,950 $12,480 Farmington 7.36 1.10% 10,372 1.36% 183 1.04% 1.16% 523,284 $11,642 Farmington Hills 58.36 8.71% 79,740 10.43% 1955 11.08% 10.07% $201,492 $100,745 Ferndale 20.99 3.13% 19,900 2.60% 219 1.24% 2.33% $46,513 52.3,257 Franklin 4_34 0.65% 3,150 0.41% 48 0.27% 0.44% $8,878 $4,439 Hazel Park 17.12 2.55% 16,422 2.15% 188 1.06% 1.92% $38,445 $19,223 Holly 7 1.04% 6,085 0.80% 83 0.47% 077% $15,421 $7,711 Huntington Woods 6.95 1.04% 6,238 0.82% 58 0.33% 0.73% $14,533 $7,267 Keego Harbor 1.93 0.29% 2,970 0.39% 80 0.46% 0.38% 57,547 $3,774 Lake Angelus 0 0.00% 290 0.04% 22 0.12% 0.05% 51,084 $542 Lake Orion 2.74 0.41% 2,973 0.39% 123 0.70% 0.50% $9,980 $4,990 Lathrop Village 7.36 1.10% 4,075 0.53% 185 1.05% 0.89% $17,867 $8,934 Leonard 2.34 0.35% 403 0.05% 4 0.02% 0.14% $2,817 $1,409 Madison Heights 21.5 321% 29,694 3.89% 743 4.22% 3.77% $75,431 $37,716 Milford 7.3 1.09% 6,175 0.81% 108 0.61% 0.84% $16,716 $8,358 Northville* 0.8 0.12% 5,970 0.78% 109 0.62% 0.51% 510,110 55,055 Novi 39.52 5.90% 55,224 7.23% 1313 7.44% 6.86% $137,104 $68,551 Oak Park 18.35 2.74% 29,319 3.84% 275 1.56% 2.71% 554,220 $27,110 Orchard Lake 1.8 0.27% 2,375 0.31% 120 0.68% 0.42% $8,397 $4,199 Ortonville 321 0.48% 1,442 0.19% 40 0.23% 0.30% $5,962 $2,981 Oxford 6.01 0.90% 3,436 0.45% 107 0.60% 0_65% $13,005 $6,503 Please nt Ridge 3,59 0.54% 2,526 0.33% 145 0.82% 0_56% $11,254 $5,627 Pontiac 70.21 10.47% 59,515 7.79% 1264 7.16% 8.48% 5169,507 $84,753 Rochester 8.59 1.28% 12,711 1.66% 245 1.39% 1.44% 528,879 $14,440 Rochester Hills 38.61 5.76% 70,995 9.29% 1945 11.02% 8.69% $173,830 $86,914 Royal Oak 63.96 9.54% 57,236 7.49% 1083 6.14% 7.72% $154,461 $77,230 South Lyon 4.43 0.66% 11,327 1.48% 144 0.81% 0.99% $19,717 $9,859 Southfield 64.71 9.65% 71,739 9.39% 2452 13,90% 10.98% $219,625 $109,811 Sylvan Lake 2.58 0.38% 1,720 0.23% 66 0.38% 0.33% $6,574 $3,287 Troy 57_34 8.55% 80,980 10.60% 2343 13.28% 10.81% $216,211 $102,105 Walled Lake 5.34 0.80% 6,999 0.92% 153 0.87% 0.86% 517,212 $8,606 Wixorn 10.49 1_56% 13,498 1.77% 408 2.31% 1.88% $37,628 $113,814 Wolverine 3.69 0.55% 4,312 0.56% 57 0.33% 0.48% $9,598 $4,799 TOTAL 670.29 100.00% 764,251 100.00% 17,639 100.00% 100.00% $2,000,000 $1,000,000
ATTACHMENT C
Pilot Local Road Improvement Matching Fund Program
Repair and Resurfacing of Local Roads
City of Farmington
Board Project No. 2017-06
Crack sealing, joint replacement, and full slab replacement, as well as mill & fill asphalt
roads, and improve pedestrian crossings.
ESTIMATED PROJECT COST
Construction/Engineering Estimated Costs $ 3,085,000
Total Estimated Project Costs $ 3,085,000
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY TOTAL
FY2017 LRIP Program $11,642 $11,642 $23,284
Contribution $3,061,716 $0 $3,061,716
TOTAL SHARES $3,073,358 $11,642 $3,085,000
BOARD OF COMMISSIONERS
1200 N. Telegraph Road
Pontiac, MI 48341-0475
Phone: (248) 858-0100
Fax: (248) 858-1572
2017 APPLICATION FORM
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
Background: Oakland County has established a Local Road Improvement Matching Fund Pilot
Program for the purposes of improving economic development in Oakland County cities and villages.
The County intends this Program to assist its municipalities by offering limited matching funds for
specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction
of cities and villages.
Project Policies and Guidelines: The Oakland County Board of Commissioners and the Local Road
Improvement Subcommittee has established policies, procedures and guidelines for project
consideration. These documents have been included as Attachment "A".
Available Funding: Oakland County's maximum contribution for projects in eligible cities or villages
has been established within the distribution formula included as Attachment "B".
The maximum county share for 2017 program proiects in Farmington has been set at $11,642.
Required Matching Funds: A city or village participating in the Local Road Improvement Matching
Fund program shall match any funds authorized by the Oakland County Board of Commissioners in
an amount equal to a minimum of 50% of the cost of the total project award. Funding shall be utilized
to supplement and enhance local road maintenance and improvement programs. Funding is not
intended to replace existing budgeted local road programs or to replace funding already committed to
road improvements.
REQUESTING LOCAL GOVERNMENT
MUNICIPALITY
City of Farmington
CONTACT PERSON
Charles J. Eudy
TELEPHONE NUMBER
248/473-7250
STREET ADDRESS
33720 W. 9 Mile Road
CITY/ZIP
Farmington, 48335
E-MAIL ADDRESS
ceudy@farmgov.com
PROJECT INFORMATION
SHORT DESCRIPTION OF PROJECT
To improve local and major roads within the City of Farmington, by crack sealing, joint replacement,
and full slab replacement, as well as mill & fill asphalt roads, and improve pedestrian crossings.
ROAD/ROAD(S) TO BE IMPROVED
Potential roads could be Schulte Street, Mayfield Street, and Manning Street, Chesley north of 8
Mile Road, Smithfield Street south of Grand River, Lilac north Grand River„ Gill Road intersection
at Freedom Road, Gill Road intersection at Grand River,
DESCRIPTION
All Concrete Maintenance and HMA projects would include:
Audio/Video inspection of route prior to reconstruction. Erosion control as specified by Oakland
County Water Resource Commissioner. Barricading per MDOT and/or RCOC standards. Full
depth pavement removal, including curb and gutter where applicable. Sub-grade undercut as
needed and instructed from engineers as soil conditions dictate. Repair or reconstruct storm water
collection system as needed. Repair or reconstruct sanitary collection system as needed. Improve
water distribution system as outlined in or 2014 Water Reliability Study. Pedestrian crossing
improvements which may include rapid flashing beacons similar to the one located at Farmington
Road & State Street, pedestrian safe zone where crossing multiple lanes of traffic. Detectable
warning surface at pedestrian crossings as needed. Turf establishment and timely closeout of
Oakland County Soil Erosion Permit.
PROJECT BUDGET
FUNDING REQUESTED LOCAL MATCH TOTAL PROJECT BUDGET
$11,642
$11,642 Construction/Engineering Estimate
$3,085,000.00
DESCRIPTION OF PROPOSED PROJECT EXPENDITURES
Please see attachments
ECONOMIC IMPACT OF PROJECT
The Local Road Improvement Pilot Program has been established under MCL 123.872, the Gifts of Property Act, which
provides that "A county may grant or loan funds to a township, village, or city located within that county for the purpose
of encouraging and assisting businesses to locate and expand within the county.'
DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REQUIREMENT OF ENCOURAGING AND ASSISTING BUSINESS TO LOCATE AND
EXPAND IN THE COUNTY
In fall of 2014, the City of Farmington Engineers established a priority list of road maintenance
projects. The targeted locations are highly visible and on the major arteries entering the
cornmunity,
Grand River to the east falls outside of our Downtown Development Authority; our vision is to
extend the quaint shopping district of the downtown from the Farmington DDA boundaries to
Farmington Hills as this area meets the Eight Mile Boulevard. This would expand our shopping
district and could ultimately bring more people to our community.
To our souther border with Wayne County, Chesley Drive at Eight Mile Road is a gateway to our
largest commercial district in the City of Farmington. Improvements in this area would draw a
distinct line between Wayne and Oakland Counties, welcoming people to both our county and our
Farmington community.
Grand River, being the City of Farmington's major thoroughfare and a MDOT Route, must always
be maintained as an alternate route when road construction or traffic emergencies occur on 1-696.
Any traffic that is re-routed through the City of Farmington is an opportunity for the community to
show that it is a family-friendly destination with a lot to offer. Downtown Farmington consist of many
boutique-type businesses. Traffic is crucial to their success.
A key focus of Farmington City Administration is to make the community a year-round destination.
The downtown now includes an outdoor public ice rink in the winter months, summer concerts in the
park and a farmers market. Business recruitment is another component to the viability of the
community. It is critical to the success of the community that its gateways and pathways are in
keeping with the quality of the downtown, and that they are safe.
As a walkable destination, pedestrians look for a safe environment to work, play and visit local
businesses. If pedestrians do not feel safe crossing major roads, they will likely travel elsewhere. If
road surfaces are deteriorated motorist will find a different route to their destination, thus bypassing
a small town community. Existing local businesses will endure the higher cost of deliveries, due to
the fact if the roads are failing, this causes increased vehicle maintenance cost, which are passed
down to the consumer.
Pedestrians, motorist, deliveries, and businesses entering the community will see the direct efforts
of reinvestment into the community by the Local and County governments.
OPTIONAL MULTI-YEAR PROJECT PLAN
The Local Road Improvement Program has been expressly established as a pilot program. There is no guarantee the
program will be continued from year to year. The Local Road Improvement Program Subcommittee recognizes that the
allocation authorized for local governments may not provide adequate funding in a single year to allow a project to
move forward. Local governments shall be offered the opportunity to submit project plans that would necessitate the
accumulation of multiple years of the community's allocation amount to fulfill the County's share of a project budget. A
multi-year project plan submittal shall not exceed three years in duration. The allocation amount available to each
community is subject to change annually based upon the factors utilized in the distribution formula. Consideration of
multi-year project plans does not obligate Oakland County in any way to fund any project or program in the future.
These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of
Commissioners to authorize a limited carryover of a community's allocation year to year.
DESCRIPTION OF MULTI-YEAR PLAN INCLUDING ESTIMATED PROJECT BUDGET AND CARRYOVER PERIOD OF COMMUNITY'S
ALLOCATION
The City of Farmington began annual Pavement Surface Evaluation and Rating (PASER) system in
2013. In August this year (2017), will be our fifth (5) year of collecting the PASER data. We have
already determined our initial projections of the road maintenance program are not sufficient.
Following this year's collection of the PASER system, we will be able to provide our residents an
updated Road Program.
Earlier this year, the Farmington City Council opened a discussion to re-establish a
roads/infrastructure capital improvements program and schedule. The capital improvements
program will require DWRF, SAW Grants, and possible bonding.
The City of Farmington generates nearly $350,000.00 annually through ACT 51 funds, Local Road
Millage, and other funds. We are determining how aggressive we need to be to meet our goals of
improving our local and major roads. This program must be a continuing effort, not just a 3 year
plan. City Council is also considering to increase the local road millage, which would increase the
annual funds to $492,000.
The second year of plans will be the crack sealing of multiple streets in selected subdivisions, and
total reconstruction of one local street. Our 2017-18 budget includes up to $422,000 allocated for
the second year.
The third year will begin the major reconstruction efforts of infrastructure renewal and road
replacement. By the third year, we will have our full reconstruction plan in order with funding
established. This is when the City could begin to address the $3,085,000.00 of targeted projects.
The City has established a 5 year capital improvements plan with targeted roads and infrastructure
improvements. The City will continue to evaluate the roads using the PASER system and taking
into consideration residents/business complaints of road condition. The capital improvement plan
will only be successful if the infrastructure is addressed during a road improvement project.
ADDITIONAL INFORMATION
The Local Road Improvement Program Subcommittee of the Finance Committee of the Oakland County Board of
Commissioners has been tasked with managing this program and making recommendations for project approval. Please
supply any additional information you believe may be helpful in the consideration of your application.
OPTIONAL ADDITIONAL INFORMATION
REPORT FOLLOWING COMPLETION OF THE PROJECT
MCL 123.872 requires that "the grant or loan contract made by a county shall require a report to the county board of
commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public
purpose of the funding".
I, on behalf of City of Farmington , have been provided with a copy of the
Policies and Procedures of the Local Road Improvement Program (Attachment "A") and agree to comply with these
terms and conditions.
I, on behalf of City of Farmington , understand and agree to comply with the
requirement to provide the Oakland County Board of Commissioners with a report following the completion of an
approved project outlining the degree to which the project met the stated purpose of the funding.
Charles J. Eudy DIglIally signed by chedes Eudy
DN: ci,Chades J. Eudy, o=Cily ef FenrIngten, es-Public Services,
. email=ceudy@farmgav.com, ,US
Dale: 2017.04.21 112225 April 21, 2017
Signature of Authorized Party Date
Charles J. Eudy, Superintendent
Printed Name and Title
Please return completed application to: Local Road Improvement Subcommittee
Oakland County Board of Commissioners
1200 N. Telegraph Road
Pontiac, MI 48341-0475
A pdf copy of application can be emailed to: Michael Andrews, Senior Analyst andrewsmbPoakgov.com
Questions regarding the application and approval process should be directed to Michael Andrews
at the email address above or by phone at (248)858-5115
ARCHITECTS, ENGINEERS. PLANNERS. Advancing Communities -
May 10, 2016
Mr. Chuck Eudy
Public Works Superintendent
City of Farmington
33720 Nine Mile Road
Farmington, MI 48335
Subject: 2016 Bridge Inspections
OHM JNI 0111-16-0030
Dear Mr. Eudy:
We have completed our inspections of the Power Road and Shiawassee Road bridges. The repairs
completed on the Power Road bridge are performing well and no further work Is recommended at this
time. Both inspection reports have been submitted to MDOT. We have attached a copy of the reports
along with pictures and stream cross sections for your records.
The recommended maintenance for Shiawassee Road is to seal the cracks in the HMA surface over the
culvert. Also, it is recommended the City plan a streambank alignment project just upstream of the
Shiawassee Road bridge. The upstream alignment is poor and constricting flow to the entrance of the
bridge and causing a deep and unstable channel. This fix will require modeling and design effort and is
recommended that the work be contracted out as specialized equipment will likely be required. We
recommend this work considered for budgeting and potentially conducted ahead of the 2018 bridge
inspections. The work will prevent further deterioration of the northwest quadrant of the bridge and
slope area. We estimate the total project to range between $75,000 and $125,000. OHM Advisors
can provide better estimates at the time the City wishes to commence design.
If you have any questions about our inspection or need anything else feel free to contact me at (734)
466-4542.
Sincerely,
OHM Advisors
Adam RychwAki, RE.
Project Engineer
Enclosures
OHM Advisors
34000 PLYMOUTH ROAD T 734,522.6711
LIVONIA, M1CHIGAN 40150 F 734.522.6427 OHM-Advisors.com
ENT PROPOSED A
Advancing Communities -
December 6, 2016
Mr. Chuck Eudy
Public Works Superintendent
City of Farmington
33720 W. 9 Mile Road
Farmington, ME 48335
RE: Chatham Hills Concrete Maintenance Summary & Miscellaneous Asphalt Maintenance
Dear Mr. Eudy:
As requested, OHM Advisors field logged the Chatham Hills Subdivision. It is understood that Chatham Hills includes
the Tall Pine cul-de-sac, Heritage cul-de-sac, and Hillview cul-de-sac, in addition to the concrete subdivision roads. The
field logging was performed to assess the current conditions of the concrete and asphalt roads for necessary patch repairs
as well as being conscientious of the City's budget.
We understand that the City is ready to start implementing a plan that compliments their current budget. The purpose of
this effort was to identify cracks in need of repairs (i.e. heaving slabs of concrete, failing joints, etc,) while simply noting
small cracks that would be more of a cosmetic repair. In addition, subgrade issues were not included with this log;
however, OHM does recognize that there are areas where subgrade issues may be needed. These can be repaired but can
be evaluated on a street by street basis at the time of plan preparation.
The following assumptions were made to determine the approximate cosi: for each road (see attached):
N. Concrete roads (Chatham Hills area) are assumed to have a 7-inch cross-section
Asphalt roads (outside of the Chatham Hills area) would undergo a 2-inch mill and overlay
Catch basin and manhole adjustments would need to be performed in the influence of the repair area(s)
Pot planning purposes, the estimate is broken down per street, providing possible ranges for construction, and includes
engineering design and construction fees. Also included is an additional contractor items contingency that factors in pay
items such as mobilization, maintenance of traffic, restoration, etc. The estimate can be adjusted once pavement cores
are completed and actual cross-section depths are determined. This work is scheduled for December 2016.
For the concrete roads, joint and patch repairs are the recommended maintenance. For the asphalt roads, a mill and
overlay is the recommended maintenance. Once the City reviews the information attached, refined estimates can be
provided for streets the City selects to perform the improvements. It is our recommendation that the City break this up
into phases over several years and begin an Asphalt and Concrete Maintenance Program that fits the budget. This program
should be scheduled in a way that minimizes impacts to residents. In addition, this program should have the asphalt and
concrete work bid separately and potentially as a 2-3 year program.
If you have any questions or comments, please don't hesitate to contact me at (734) 466-4579,
OHM Advisors
34000 PLYMOUTH ROAD T 734.522.678
LIVONIA, MICHkGAN 48150 F 734.522.6427 OHM-AcIvisors.corn
Mr. Chuck Eudy — Chatham Hit's Concrete Maintenance
December 6,2016
Page 2 of 2
Sincerely,
OHM Advisors
Matthew D. Parks,'P.E.
End; Chatham Hills 2016 Road Log Map and Estimate
cc: David Murphy, City /11anager
josh Leach, Assistant DPW Superintendent
Jon Kramer, OHM Advisors
City of Farmington - Chatham Hills Concrete Repairs 12/6/2016 Logged Approximate Repair Costs Concrete Roads Total Length (Ft) Width (Ft) Area (Sf) Area (SY) Repair Ares a Percetage of Repair Area of Concrete (Assume 7 in (SY) concrete) Smithfield 3689 27 106542 11838 5948 502 $ 430,000.00 Brittany Hill 1800 27 78042 8671 3168 36.5 $ 240,000.00 Landsbury 1991 27 53757 5973 3166 53.0 $ 240,000.00 Heatherton 1951 27 52677 5853 2961 50.6 $ 220,000.00 Saxony 1834 27 49518 5502 2693 49.0 $ 200,000.00 Vicary 1329 27 35883 3987 1413 35.4 $ 110,000.00 Briar Ridge Lane 350 27 26804 2978 990 33.3 $ 80,000.00 Tree Hill 1174 27 31698 3522 679 19.3 $ 60,000.00 Stonehouse Ct 13045 27 13045 1119 602 41.6 $ 50,000.00 Hillyiew Ct 580 27 23022 2558 459 17.9 $ 40,000.00 Smithfield Ct 268 27 15586 1732 303 17.6 $ 30,000.00 Brittany Hill Ct. 350 27 17590 1954 300 15.3 $ 30,000.00 Tall Pine 829 27.5 29909.5 3323 776 6.8 $ 20,000.00 Fairview 176 27.5 12347 1372 79 5.8 $ 10,000.00 Totals:I 60713 22988 37.9 Concrete Repair Sub-Total: $1,760,000 - $1,860,000 Additional Contractor Items (35%): $616,000 - $651,000 Engineering Design & Construction (15%): $252,000 - $270,000 Concrete Repair Total: $2,628,000 - $2,810,000
City of Farmington - Chatham Hills Asphalt Repairs 12/6/2016 Asphalt Roads Total Length (Ft) Width (Ft) Area (Sf) Area (SY) Cold 2" Mill Area (SY) Approximate 2" HMA (Tons) Approximate Repair Costs of HMA (Including Curb and ADA as needed)) Hayden 973 30 29534.5 3289 3282 370 $ 45,000.00 Heritage Ln 730 20 24256 2693 2695 300 $ 43,000.00 Warner 947 30 28410 3157 3157 350 $ 38,000.00 Hillcrest 1120 20 22400 2489 2489 280 $ 31,000.00 Prospect 575 25 14375 1597 1597 180 $ 27,000.00 Cloverdale Ave 336 30 10080 1120 1120 130 $ 19,000.00 Totals: 14340 14340 1610 Asphalt Repair Sub-Total: $203,000 - $225,000 Additional Contractor Items (35%): $72,000 - $79,000 Engineering Design & Construction (15%): $30,000 - $34,000 Asphalt Repair Total: $305,000 - $338,000
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Resolution #17139 May 10, 2017
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Lo'mmissioner Thomas Middleton, District #4
Chairperson, Finance Committee
Expenditures
9010101-153000-740085 Local Road Funding Program $11,642
Total Expenditures $11,642
FISCAL NOTE (MISC. #17139) May 25, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2017 APPROPRIATION CITY OF FARMINGTON — REPAIR AND RESURFACING OF LOCAL ROADS —
PROJECT NO. 2017-06
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI I-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324
which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program for
the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $11,642 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching funding (account #383465) for project 2017-06.
3. This project is for the crack sealing, joint replacement and full slab replacement, as well as mill and fill
asphalt roads and improve pedestrian crossings.
4. The FY 2017 budget be amended as follows:
GENERAL FUND #10100
Revenue
9010101-196030-665882
FY 2017
Planned Use of Balance
Total Revenues
$11,642
$11,642
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward absent.
Resolution #17139 May 25, 2017
Moved by Dwyer supported by Bowman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Gingen, Hoffman, Jackson, Kochenderfer,
KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack,
Berman, Bowman. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 25, 2017,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 25th day of May, 2017.
Lisa Brown, Oakland County
/1fryee