HomeMy WebLinkAboutResolutions - 2017.05.25 - 22946MISCELLANEOUS RESOLUTION #17143
BY: Commissioner Michael Spisz, District *3
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION — CHARTER TOWNSHIP OF OAKLAND — 2017 LIMESTONE
PROGRAM — PROJECT NO. 53712
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVIs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program
shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County's 1/3 share of the project from the General Fund
Assigned Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and
WHEREAS the Charter Township of Oakland, along with the RCOC has identified a project and said
project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter
Township of Oakland and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Oakland has demonstrated that it has authorized its 1/3 share of the
funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2017 authorized amount of Tr-
Party Road Improvement funding for Project No. 53712 in the Charter Township of Oakland is $42,254.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of Oakland and authorizes the release of Tri-
Party Road Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Oakland.
Chairperson, I move the adoption of the forgoing Resolution.
CommjsrsTo n erkM-iehErS
District #3
7 -
Thomas G. Blust, RE.
Director of Engineering
,
Quality Life through Good Roads "We Care"
1==.#41i e i ACP
for OAKLAND COUNTY
Inter—Departmental Memorandum DATE
LH
PROGRAMMING DIVISION
: April April 21, 2017
To: Thomas G. Blust, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor Thil
SUBJECT: PROJECT NO. 53712,2017 LIMESTONE PROGRAM
VARIOUS ROADS
LOCAL COST PARTICIPATION AGREEMENWTRI-PARTY PROGRAM
CHARTER TOWNSHIP OF OAKLAND
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Oakland for the spreading of
limestone on various roads within the township. This work is expected to be completed
this summer.
The Charter Township of Oakland has elected to use the Tr-Party Program to fund the
estimated total project cost of $126,762. Our share is estimated to be $42,254 and is in
the FY17 budget.
The project is in the district of County Commissioner Michael Spisz. The agreement is
in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
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Attachments
C c-bcur
/
==b4WAL) COMMISSION
for OAKLAND COUNTY
QUALITY LIFE THROUGH GOOD ROADS:
:0AV COMMISSITIN FOR OAKLAND COUNTY
WE CARE."
May 4, 2017
3card of Road Commissioners
Ronald .1 Fowkes
Commissioner
Gregory C. Jam/an
Commissioner
Eric S. Wilson
Commissioner
Dennis G. Kolar, P.E.
Managing Director
Gary Piotrowicz, P.E., P. TOE
Deputy Managing Director
County Highway Engineer
Clerk of the Board
31001 Lahser Road
Beverly Hills, MI
48025
248-845-2000
FAX
248-645-0452
TDD
248-645-9923
www.rcocweb.org
Ms. Karen Reilly, Clerk
Charter Township of Oakland
4393 Collins Road
Rochester, MI 48306-1670
Re: 2017 Limestone Program; Project No. 53712
Dear Ms. Reilly:
A fully signed and executed agreement for the above mentioned project is
enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, RE., Managing Director at the regularly scheduled Board meeting of
Thursday, May 4, 2017.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
' \-Cculr _11
Shannon J. Miller
Deputy-Secretary /Clerk of the Board
Ism
Enclosure
cc: Finance Department
Engineering Department
Programming Division
Lynn Sonkiss, Oakland County
COST PARTICIPATION AGREEMENT
2017 LIMESTONE PROGRAM
Charter Township of Oakland
Board Project No. 53712
-Ct' This Agreement, made and entered into this q day of 10 , 2017,
by and between the Board of County Road Commissioners of the County o Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Oakland, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of
limestone on various roads under the jurisdiction of the BOARD, as described in Exhibit "A",
attached hereto, and made a part hereof, the roads selected will be mutually agreed upon by the
BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $126,762; and
WHEREAS, the PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $126,762 which amount shall be paid through equal contributions by
the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is
hereby agreed between the COMMUNITY and the BOARD that:
1. The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
2. The actual total cost of the PROJECT shall include total payments to the
contractor. Any costs incurred by RCOC prior to this agreement date shall be
allowable.
3. The estimated total PROJECT cost of $126,762 shall be funded in the following
order:
a. Tr-Party Program funding in the amount of $126,762.
b. Any PROJECT costs above the Tr-Party Program funding of $126,762 will
be funded first with any available Tr-Party Program funds. If no Tr-Party
Program funds are available, any PROJECT costs above $126,762 will be
funded 100% by the COMMUNITY.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $42,254 (being 100% of the COMMUNITY'S
Tr-Party contribution).
5. Upon execution of this agreement and approval by the COUNTY, the BOARD
shall submit an invoice to the COUNTY in the amount of $42,254 (being 100% of
the COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to
the BOARD the full amount thereof, within thirty (30) days of such receipt.
2017 Limestone Program - 2 -
Charter Township of Oakland
Project No 53712
3115/2017
By
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
A Public Body Corporate
Its Managing Director
CHARTER TOWNSHIP OF OAKLAND
By
t/i &Lae Lj
itsS qie,f 151)
2017 Limestone Program - 3 - Charter Township of Oakland
Pro)ect No, 53712
3/1512017
EXHIBIT A
TRI-PARTY PROGRAM
2017 Limestone Program
Charter Township of Oakland
Board Project No. 53712
Spreading of limestone on various roads within the township.
ESTIMATED PROJECT COST
Contractor Payments $126,762
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY17 Tri-Party Program $42,254 $42,254 $42,254 $126,762
TOTAL SHARES $42,254 $42,254 $42,254 $126,762
2017 Limestone Program
Charter Township of Oakland
Project No. 53712
3/15/2017
- 4 -
Resolution #17143 May 10, 2017
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Expenditures
9010101-153010-740135 Road Commission Tr-Party $42,254
Total Expenditures $42,254
‘C mmissioner Thomas Middleton, Dist6C13 21---.
Chairperson, Finance Committee
FISCAL NOTE (MISC. *17143) May 25, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2017 APPROPRIATION — CHARTER TOWNSHIP OF OAKLAND — 2017 LIMESTONE PROGRAM —
PROJECT NO. 53712
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution *16324
which designated $4,086,500 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $42,254 is available in the General Fund Assigned Fund Balance for Tr-Party 2017 and
prior funding (account *383510) for project 53712.
3. This project is for the spreading of limestone on various roads within the township.
4. The resolution allows for additional project costs not greater than 15% from the original agreement,
which is consistent with the project as originally approved, to be paid when invoiced and appropriated
in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to
payment.
6. The FY 2017 budget be amended as follows:
GENERAL FUND *10100 FY 2017
Revenue
9010101-196030-665882 Planned Use of Balance $42,254
Total Revenues $42,254
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward absent.
Resolution #17143 May 25, 2017
Moved by Dwyer supported by Bowman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer,
KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack,
Berman, Bowman. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
iFZF: 6 APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO FOOL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 25, 2017,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 25th day of May, 2017.
Lisa Brown, Oakland County
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