Loading...
HomeMy WebLinkAboutResolutions - 2017.05.25 - 22949MISCELLANEOUS RESOLUTION #17146 BY: Commissioner Michael Spisz, District #3 IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM — MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION — VILLAGE OF OXFORD — MILL AND RESURFACE EAST LAKEVILLE ROAD To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Village of Oxford has submitted a Local Road Improvement Program application with a multiple year project plan requiring the rollover and accrual of the Village's maximum County contribution authorized in the current year's approved distribution formula; and WHEREAS the proposed budget for the identified project, the Mill and Resurface East Lakeville Road, requires the accrual of two (2) years maximum County contribution at the current distribution amount for the Village of Oxford of $6,503; and WHEREAS the Oakland County Board of Commissioners established policies and procedures for the Local Road Improvement Program with the adoption of Miscellaneous Resolution #16103; and WHEREAS MR #16103 authorized the Local Road Improvement Subcommittee to establish policies and procedures regarding the limited rollover and accrual of a municipality's allocation for project plans that require additional County funding; and WHEREAS the Local Road Improvement Subcommittee has adopted a policy authorizing a municipality to submit a multi-year plan for projects that require the accrual of the municipality's allocation for a maximum of three (3) years; and WHEREAS approval of multiple year plan and accrual of a municipality's allocation is subject to approval by the Board of Commissioners; and WHEREAS a project multi-year plan is to be utilized solely for planning purposes and does not obligate Oakland County in any way to funding a project; and WHEREAS rollover and accrual of a municipality's allocation is subject to the continuation of the Local Road Improvement Program, which has been established as a pilot program; and WHEREAS a municipality's allocation is subject to change from year to year based upon the factors utilized in current distribution formula and amendments to the distribution formula approved by the Board of Commissioners; and WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the Village of Oxford for the Mill and Resurface East Lakeville Road and is recommending that the Board of Commissioners authorizes the Village of Oxford's 2017 allocation rollover for consideration of the project in 2018, contingent upon continuation of the program. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Village of Oxford to roll over their allocation under the Local Road Improvement Program for 2017 for the purpose of the Village to submit an application for the Mill and Resurface East Lakeville Road in 2018, contingent upon the continuation of the program. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the Village of Oxford. Chairperson, I move the adoption pf the foregoing Resolution. ommissionerMi.chael Siftrg District #3 BOARD OF COMMISSIONERS 1200 N. Telegraph Road Pontiac, M1 48341-0475 Phone: (248) 858-0100 Fax: (248) 858-1572 2017 APPLICATION FORM LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM Background: Oakland County has established a Local Road Improvement Matching Fund Pilot Program for the purposes of improving economic development in Oakland County cities and villages. The County intends this Program to assist its municipalities by offering limited matching funds for specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction of cities and villages. Proiect Policies and Guidelines: The Oakland County Board of Commissioners and the Local Road Improvement Subcommittee has established policies, procedures and guidelines for project consideration. These documents have been included as Attachment "A". Available Funding: Oakland County's maximum contribution for projects in eligible cities or villages has been established within the distribution formula included as Attachment "B". The maximum county share for 2017 program projects in Oxford has been set at $6,503. Required Matching Funds: A city or village participating in the Local Road Improvement Matching Fund program shall match any funds authorized by the Oakland County Board of Commissioners in an amount equal to a minimum of 50% of the cost of the total project award. Funding shall be utilized to supplement and enhance local road maintenance and improvement programs. Funding is not intended to replace existing budgeted local road programs or to replace funding already committed to road improvements. REQUESTING LOCAL GOVERNMENT MUNICIPALITY The Village of Oxford CONTACT PERSON Susan Nassar TELEPHONE NUMBER 248-628-2543 STREET ADDRESS 22 W. Burdick St. PO Box 94 CITY/ZIP Oxford, MI 48371 E-MAIL ADDRESS clerk@thevillageofoxford.org PROJECT INFORMATION SHORT DESCRIPTION OF PROJECT Mill and resurface asphalt surface two inches (2") of 9,600 feet of which 900 feet is Road Commission and 8,700 feet in the Village of Oxford. Skip milling could be considered as an option to phase in over a period of a few construction seasons. ROAD/ROAD(S) TO BE IMPROVED East Lakeville, East Burdick, and West Burdick Street to West Street within the Village of Oxford and Oxford Township. DESCRIPTION The proposed mill and resurface project roadway in the Village boundaries is also the primary connector road between Rochester Road at the east to M15 on the west connecting Addison Township, Oxford Township and Brandon Township. The easterly limit of the project on E. Lakeville Road starts at the property edge of Lakeville Elementary School and Oxford Lakes Estates and extends to E. Burdick with a 900 foot section within the Road Commission jurisdiction. The westerly limit extends to just short of West Street. The Village in cooperation with the Road Commission and Oxford Township reconstructed the westerly section of West Burdick Street, 1600 feet, in 2015 at a cost of $565,000 of which the Village share was $465,000. The road surface is deteriorating. PROJECT BUDGET FUNDING REQUESTED LOCAL MATCH TOTAL PROJECT BUDGET $6,503 X 3 Years = $19,509 $145,491 $165,000 DESCRIPTION OF PROPOSED PROJECT EXPENDITURES See contract. Requesting 3 years funds 2016, 2017 and 2018 2016 -$6,503 2017 -$6,503 2018 -$6,503 ECONOMIC IMPACT OF PROJECT The Local Road Improvement Pilot Program has been established under MCL 123.872, the Gifts of Property Act, which provides that "A county may grant or loan funds to a township, village, or city located within that county for the purpose of encouraging and assisting businesses to locate and expand within the county." DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REQUIREMENT OF ENCOURAGING AND ASSISTING BUSINESS TO LOCATE AND EXPAND IN THE COUNTY The proposed mill and resurface project roadway in the Village boundaries is also the primary connector road between Rochester Road at the east to M15 on the west connecting Addison Township, Oxford Township and Brandon Township. This roadway to not only the Village and access to M24 and then to 175 and 169 is of major economic impact for the entire north Oakland area. OPTIONAL MULTI-YEAR PROJECT PLAN The Local Road Improvement Program has been expressly established as a pilot program. There is no guarantee the program will be continued from year to year. The Local Road Improvement Program Subcommittee recognizes that the allocation authorized for local governments may not provide adequate funding in a single year to allow a project to move forward. Local governments shall be offered the opportunity to submit project plans that would necessitate the accumulation of multiple years of the community's allocation amount to fulfill the County's share of a project budget. A multi-year project plan submittal shall not exceed three years in duration. The allocation amount available to each community is subject to change annually based upon the factors utilized in the distribution formula. Consideration of multi-year project plans does not obligate Oakland County in any way to fund any project or program in the future. These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of Commissioners to authorize a limited carryover of a community's allocation year to year. DESCRIPTION OF MULTI-YEAR PLAN INCLUDING ESTIMATED PROJECT BUDGET AND CARRYOVER PERIOD OF COMMUNITY'S ALLOCATION Skip milling could be considered as an interim option to phase in over a period of a few construction seasons. 5igriature of Authorized Party Susan C. Nassar Printed Name and Title ADDITIONAL INFORMATION The Local Road Improvement Program Subcommittee of the Finance Committee of the Oakland County Board of Commissioners has been tasked with managing this program and making recommendations for project approval. Please supply any additional Information you believe may be helpful In the consideration of your application. OPTIONAL ADDITIONAL INFoRNIATION REPORT FOLLOWING COMPLETION OF THE PROJECT MCL 123.872 requires that "the grant or loan contract made by a county shall require a report to the county board of commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public purpose of the funding". I, on behalf of Village of Oxford , have been provided with a copy of the Policies and Procedures of the Local Road improvement Program (Attachment "A") and agree to comply with these terms and conditions. I, on behalf of Village of Oxford , understand and agree to comply with the requirement to provide the Oakland County Board of Commissioners with a report following the completion of an approved project outlining the degree to which the project met the stated purpose of the funding. May 3, 2017 Date Please return completed application to: Local Road Improvement Subcommittee Oakland County Board of Commissioners 1200 N. Telegraph Road Pontiac, MI 48341-0475 A pdf copy of application can be emailed to: Michael Andrews, Senior Analyst ancirewsmbRoakgov.com Questions regarding the application and approval process should be directed to Michael Andrews at the email address above or by phone at (248)858-5115 Resolution #17146 May 10, 2017 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (MISC. #17146) May 25, 2017 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: PILOT LOCAL ROAD IMPROVEMENT PROGRAM — MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION — VILLAGE OF OXFORD — MILL AND RESURFACE EAST LAKEVILLE ROAD TO: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Resolution authorizes the rollover of FY2017 Village of Oxford allocation in the amount of $6,503. 2. The roll-over allocation amount for the Village of Oxford under the Local Road Improvement Program will be retained in the Local Road Improvement Matching Program Assigned Fund Balance (GL account #383465) and will require a separate resolution anticipated in 2018 to appropriate funding for the Mill and resurfacing East Lakeville Road project; contingent upon continuation of the program. 3. The funding will be contingent upon the County's distribution from the Michigan General Revenue Sharing Act. Reduction or elimination of the County's distribution of revenue sharing funds may result in the elimination or suspension of the program. 4. No budget amendment is required at this time. ommissioner Thomas Middleton, District #4 Chairperson, Finance Committee FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Woodward absent. Resolution #17146 May 25, 2017 Moved by Dwyer supported by Bowman the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). LS HEREBY APPROVE THIS FigeOLLITION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) -23 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 25, 2017, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 25th day of May, 2017. Lisa Brown, Oakland County "tie :el. 4rze2pit____.