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HomeMy WebLinkAboutResolutions - 2017.05.25 - 22955Coi-nmrsSioner S District #12 MISCELLANEOUS RESOLUTION #17151 BY: Commissioner Shelley Taub, District #12 IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM — MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION — CITY OF BIRMINGHAM — RECONSTRUCTION OF BOWERS STREET To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the City of Birmingham has submitted a Local Road Improvement Program application with a multiple year project plan requiring the rollover and accrual of the City's maximum County contribution authorized in the current year's approved distribution formula; and WHEREAS the proposed budget for the identified project, the reconstruction of Bowers Street, requires the accrual of three (3) years maximum County contribution at the current distribution amount for the City of Birmingham of $30,598; and WHEREAS the Oakland County Board of Commissioners established policies and procedures for the Local Road Improvement Program with the adoption of Miscellaneous Resolution #16103; and WHEREAS MR #16103 authorized the Local Road Improvement Subcommittee to establish policies and procedures regarding the limited rollover and accrual of a municipality's allocation for project plans that require additional County funding; and WHEREAS the Local Road Improvement Subcommittee has adopted a policy authorizing a municipality to submit a multi-year plan for projects that require the accrual of the municipality's allocation for a maximum of three (3) years; and WHEREAS approval of multiple year plan and accrual of a municipality's allocation is subject to approval by the Board of Commissioners; and WHEREAS a project multi-year plan is to be utilized solely for planning purposes and does not obligate Oakland County in any way to funding a project; and WHEREAS rollover and accrual of a municipality's allocation is subject to the continuation of the Local Road Improvement Program, which has been established as a pilot program; and WHEREAS a municipality's allocation is subject to change from year to year based upon the factors utilized in current distribution formula and amendments to the distribution formula approved by the Board of Commissioners; and WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the City of Birmingham for the reconstruction of Bowers Street and is recommending that the Board of Commissioners authorizes the City of Birmingham's 2017 and 2018 allocations rollover for consideration of the project in 2019, contingent upon continuation of the program. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the City of Birmingham to roll over their allocation under the Local Road Improvement Program for 2017 and 2018 for the purpose of the City to submit an application for the reconstruction of Bowers Street in 2019, contingent upon the continuation of the program.. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Birmingham. Chairperson, I move the adoption of the foregoing Resolution. BOARD OF COMMISSIONERS 1200 N. Telegraph Road Pontiac, MI 48341-0475 Phone: (248) 858-0100 Fax: (248) 858-1572 2017 APPLICATION FORM LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM Background: Oakland County has established a Local Road Improvement Matching Fund Pilot Program for the purposes of improving economic development in Oakland County cities and villages. The County intends this Program to assist its municipalities by offering limited matching funds for specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction of cities and villages. Project Policies and Guidelines: The Oakland County Board of Commissioners and the Local Road Improvement Subcommittee has established policies, procedures and guidelines for project consideration. These documents have been included as Attachment "A". Available Funding: Oakland County's maximum contribution for projects in eligible cities or villages has been established within the distribution formula included as Attachment "B". The maximum county share for 2017 program projects in Birmingham has been set at $30,598. Required Matching Funds: A city or village participating in the Local Road Improvement Matching Fund program shall match any funds authorized by the Oakland County Board of Commissioners in an amount equal to a minimum of 50% of the cost of the total project award. Funding shall be utilized to supplement and enhance local road maintenance and improvement programs. Funding is not intended to replace existing budgeted local road programs or to replace funding already committed to road improvements. REQUESTING LOCAL GOVERNMENT MUNICIPALITY City of Birmingham CONTACT PERSON Paul O'Meara TELEPHONE NUMBER 248-530-1836 STREET ADDRESS P.O. Box 3001 CITY/ZIP Birmingham, MI 48012 E-MAIL ADDRESS pomeara©bhamgov.org PROJECT INFORMATION SHORT DESCRIPTION OF PROJECT Bowers St. between Woodward Ave. & Adams Rd. is a local collector street with commercial uses on each side of the street. See detailed description below. ROAD/ROAD(S) TO BE IMPROVED Bowers St. - Woodward Ave. to Adams Rd. DESCRIPTION The subject street is located in the City's Triangle District, which is zoned for denser redevelopment. About 60% of the street's frontage contains underdeveloped properties that could be significantly improved. The City's master plan is to reconstruct this street with enhanced sidewalks and curb bumpouts that will provide room for street trees. The existing road is concrete with an asphalt overlay, and is in poor condition. The City has currently budgeted for water main replacement and resurfacing in fiscal year 2018/19. The proposal is considered a maintenance project because the water main is in need of replacement. However, if more funding were available, the City could elevate this project to a reconstruction project. The ultimate goal is to replace the water main, and then install a new concrete street with a narrower cross-section so that the sidewalks can be enhanced with trees and decorative pavement. We propose to use the Oakland County funding for 2017, 2018, and 2019, to allow for this project to be upgraded and therefore enhance the future of the street and the value of the adjacent properties. PROJECT BUDGET FUNDING REQUESTED LOCAL MATCH TOTAL PROJECT BUDGET $91,794 (for three years) $950,000 (approximately) $1,045,000 DESCRPTiON OF PROPOSED PROJECT EXPENDITURES Install new public water main = $190,000 Remove and replace concrete sidewalk, install new trees and decorative pavement = $275,000 Install new decorative street lights = $220,000 Install new concrete street = $360,000 Funding Requested Breakdown: $30,598 - 2017 $30,598 - 2018 $30,598 - 2019 ECONOMIC IMPACT OF PROJECT The Local Road Improvement Pilot Program has been established under MCL 123.872, the Gifts of Property Act, which provides that "A county may grant or loan funds to a township, village, or city located within that county for the purpose of encouraging and assisting businesses to locate and expand within the county." DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REQUIREMENT OF ENCOURAGING AND ASSISTING BUSINESS TO LOCATE AND EXPAND IN THE COUNTY The City of Birmingham recently conducted a community vision process that resulted in a comprehensive master plan for the commercial area known as the Triangle District, bounded by Maple Rd. on the north, Adams Rd. on the east, and Woodward Ave. on the southwest. Specifically, the master plan recommended the redevelopment of underutilized properties into pedestrian-oriented mixed use buildings of up to nine stories, and recommended the addition of public parking, as well as numerous improvements to the existing street network to improve circulation and access and attract new development and business. A Zoning Overlay District was put in place to implement the recommendations contained in the master plan. A Corridor Improvement Authority has been set up and the City is in the process of starting a TIF fund to collect revenues that will eventually be used to purchase land and construct up to two parking structures. Municipally owned parking will encourage the other parcels in the area to redevelop to a denser, high quality commercial environment. In addition, the City has been working to enhance and improve the existing street network and to improve circulation and access. At this time, the City is seeking to find funding to improve a key street in the district, to improve its appearance and condition to assist in attracting new development and new businesses to the area. OPTIONAL MULTI-YEAR PROJECT PLAN The Local Road Improvement Program has been expressly established as a pilot program. There is no guarantee the program will be continued from year to year. The Local Road Improvement Program Subcommittee recognizes that the allocation authorized for local governments may not provide adequate funding in a single year to allow a project to move forward. Local governments shall be offered the opportunity to submit project plans that would necessitate the accumulation of multiple years of the community's allocation amount to fulfill the County's share of a project budget. A multi-year project plan submittal shall not exceed three years in duration. The allocation amount available to each community is subject to change annually based upon the factors utilized in the distribution formula. Consideration of multi-year project plans does not obligate Oakland County in any way to fund any project or program in the future. These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of Commissioners to authorize a limited carryover of a community's allocation year to year. DESCRIPTION OF MULTI-YEAR PLAN INCLUDING ESTIMATED PROJECT BUDGET AND CARRYOVER PERIOD OF COMMUNITY'S ALLOCATION Please see the referenced project above, and how the funds will work within a long term project planned for a commercial district. 4-18-17 _ ADDITIONAL INFORMATION The Local Road Improvement Program Subcommittee of the Finance Committee of the Oakland County Board of Commissioners has been tasked with managing this program and making recommendations for project approval. Please supply any additional information you believe may be helpful in the consideration of your application. OPTIONAL ADDITIONAL INFORMATION REPORT FOLLOWING COMPLETION OF THE PROJECT MCL 123.872 requires that "the grant or loan contract made by a county shall require a report to the county board of commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public purpose of the funding". I, on behalf of City of Birmingham , have been provided with a copy of the Policies and Procedures of the Local Road Improvement Program (Attachment "A") and agree to comply with these terms and conditions. City of Birmingham I, on behalf of , understand and agree to comply with the requirement to provide the Oakland County Board of Commissioners with a report following the completion of an approved project outlining the degree to which the project met the stated purpose of the funding. Signature of Authorized Party Date Paul T. O'Meara, City Engineer Printed Name and Title Please return completed application to: Local Road Improvement Subcommittee Oakland County Board of Commissioners 1200 N. Telegraph Road Pontiac, MI 48341-0475 A pdf copy of application can be emailed to: Chris Ward, Senior Analyst wardcc@oakgov.com Questions regarding the application and approval process should be directed to Chris Ward at the email address above or by phone at (248)858-0111 Resolution #17151 May 10, 2017 The Chairperson referred the resolution to the Finance Committee. There were no objections. ommissioner Thomas Middleton, District #4 Chairperson, Finance Committee FISCAL NOTE (MISC. #17151) May 25, 2017 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM — MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION — CITY OF BIRMINGHAM — RECONSTRUCTION OF BOWERS STREET TO: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Resolution authorizes the rollover of FY2017 City of Birmingham allocation in the amount of $30,598. Also, authorizes the rollover allocation for 2018. 2. The roll-over allocation amount for the City of Birmingham under the Local Road Improvement Program will be retained in the Local Road Improvement Matching Program Assigned Fund Balance (GL account #383465) and will require a separate resolution anticipated in 2019 to appropriate funding for the reconstruction of Bowers Street project; contingent upon continuation of the program. 3. The funding will be contingent upon the County's distribution from the Michigan General Revenue Sharing Act. Reduction or elimination of the County's distribution of revenue sharing funds may result in the elimination or suspension of the program. 4. No budget amendment is required at this time. FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Woodward absent. Resolution #17151 May 25, 2017 Moved by Dwyer supported by Bowman the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). ,50,w I HEREBYAPPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 25, 2017, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 25th day of May, 2017. Lisa Brown, Oakland County