HomeMy WebLinkAboutResolutions - 2017.05.25 - 22959MISCELLANEOUS RESOLUTION #17157 May 25, 2017
BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING — FY 2017 WINDOW
REPLACEMENT PROJECT
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Fiscal Year 2017 Capital Improvement Program includes Window Replacement projects;
and
WHEREAS the Annex I and Children's Village-C, G, and J buildings (see attached map) have windows in
need of replacement; and
WHEREAS heating and cooling has been significantly compromised by degraded seals, making it difficult
to adequately provide for the comfort of staff and residents; and
WHEREAS the Planning & Building Committee authorized the Facilities Planning & Engineering Division
to advertise and receive bids for the FY 2017 Window Replacement projects; and
WHEREAS in accordance with Purchasing Division procedures, bids for the project were solicited,
received, and reviewed by the Facilities Planning & Engineering Division and the Purchasing Division;
and
WHEREAS per the bid summary attached, the lowest responsible bidder was Hewett Co., Inc., of Pontiac,
Michigan; and
WHEREAS the total project cost (see attached project estimate) recommended by the Facilities Planning
& Engineering Division is $646,000 and includes $550,500 for Hewett Co., Inc., (see attached bid
summaries) $15,000 for Environmental Testing Consultants (a competitively-bid annual contractor) to
conduct air monitoring and testing, $14,500 for JFR Architects (a competitively-bid annual contractor) to
provide drawings & specs, $2,500 for National Restoration (a competitively-bid annual contractor) to
remove interior security screens, $4,500 for The Sheer Shop (a competitively-bid annual contractor) to
remove & replace blinds, and $59,000 for a 10% contingency.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the FY 2017 Window
Replacement Project that includes the Annex I and Children's Village-C, G, and J buildings in the amount
of $646,000.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes transfer of funding in the
amount of $646,000 from the Capital Improvement Program/Building Fund (#40100) to the Project Work
Order Fund (#40400) to establish the FY 2017 Window Replacement Project (#100000002602) as
detailed below:
Building Improvement Fund (#40100)
1040801-148020-788001-40400 Transfer Out
Project Work Order Fund (#404001
Project: 100000002602, Activity; PROJ
1040801-148020-695500-40100 Transfer In
($646,000)
$646,000
$ -0-
(c.t.mia Chairperson, on behalf of the Finance Committee, I move the adoption e foregoing resolution.
ommissioner Tom Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward and Crawford absent.
ESTIMATE
$14,500
$4,000 $4,000
$550,500
$11,000
$2,500
$4,500
5.67001
$59,000
45%00°
Project Estimate
Date: 5/5/17
FPE#: 16-135
WO#: 622765
TRADE
FM-730352 CONSTRUCTION
FM-730352-Architectural
FM-730352-Architectural
FM-730352-Architectural
FM-730352-Architectural
FM-730352-Architectural
FM-730352-Architectural
FM-730359 CONTINGENCY
FM-7.3n. =n-(--;,,intingt:rm;,,,
FM Project Manager: ROGERS, SCHUYLER
Project: 63 West, 73 West, 81 West & 47 West - Asbestos Abatement, R&R
Windows
DESCRIPTION
Architectural Drawings & Specs
Hazardous Material Testing
Glass & Glazing
Hazardous Material Air Monitori
Security Screen Removal
Blinds
CONSTRUCTION To
Contingency
Subtotal: $587,000
Contingency: $59,000
GRAND TOTAL: $646,000
5/5/2017
Solicitation:
003983
FPE 47 W AAI Window Replacement
Company
Hewett Company
Total Price: $170,000.00
Response # 1
!Line Item #1
Base Bid (Annex 1)
Unit Price $170,000.00
Ext Price $170,000.00
Brand Requirements
Not Applicable - Service Item
Brand Requirements
Line Item #2
Voluntary Alternates Add or Deduct
Unit Price
Ext Price $0.00
Brand Requirements
Not Applicable - Service Item
Brand Requirements No Bid
Line Item #3
Voluntary Alternates Add or Deduct
Unit Price
Ext Price $0.00
Brand Requirements
Not Applicable - Service Item
Brand Requirements No Bid
Line Item #4
Voluntary Alternates Add or Deduct
Unit Price
Ext Price $0.00
Brand Requirements
Not Applicable - Service Item
Brand Requirements No Bid
Line Item #5
Voluntary Alternates Add or Deduct
Unit Price
Ext Price $0.00
Brand Requirements
Not Applicable - Service Item Brand Requirements No Bid
Pricing Guarantee 45 Days
Payment Terms / Discount Net 30 from Invoice.
Warranty Info As specified
Delivery / Start Date 25-Sep
Minimum Order Yes
Minimum Order Amount: $170,000.00
Exceptions Taken 1
Comments/Exceptions Substantial Completion would need to be
November 30th.
003982
FPE: 73 West CV C Asbestos
Abatement/Window
Replacment
1 Solicitation:
Company
Hewett Company
Total Price: $85,000.00
Response #
1
'Line Item #1
BASE BID (C Cottage Only)
Unit Price $85,000.00
Ext Price $85,000.00
Brand Requirements
Not Applicable - Service Item Brand Requirements
Line Item #2
Combination Bid (C Cottage
Unit Price
Ext Price $0.00
Brand Requirements
Not Applicable - Service Item Brand Requirements
No Bid
Line Item #3
Voluntary Alternates
Unit Price
Ext Price $0.00
Brand Requirements
Not Applicable - Service Item Brand Requirements
No Bid
Line Item #4
Voluntary Alternates
Unit Price
Ext Price $0.00
Brand Requirements
Not Applicable - Service Item Brand Requirements
No Bid
Line Item #5
Voluntary Alternates
Unit Price
Ext Price $0.00
Brand Requirements
Not Applicable - Service Item Brand Requirements
No Bid
Line Item #6
Voluntary Alternates
Unit Price
Ext Price $0.00
Brand Requirements
Not Applicable - Service Item Brand Requirements
No Bid
Pricing Guarantee 45 Days
Payment Terms / Discount Net 30 from Invoice.
Warranty Info per specs
Delivery / Start Date 11/6/2017
Minimum Order No
Exceptions Taken 1
Comments/Exceptions
Substantial completion date of
November 30th.
Solicitation:
003981
FPE: 81 W CV G Asbestos Abatement Window
Replacement
Company Hewett Company
Total Price: $103,000.00
Response # 1
I Line Item #1
Base Bid (G Cottage Only)
UOM: EACH
Quantity: 1
Unit Price $103,000.00
Ext Price $103,000.00
Brand Requirements
Not Applicable - Service Item
Brand Requirements
Line Item #2
Combination Bid (G Cottage plus J Building
Unit Price
Ext Price $0.00
Brand Requirements
Not Applicable - Service Item
Brand Requirements No Bid
Line Item #3
VOLUNTARY ALTERNATES:
Unit Price
Ext Price $0.00
Brand Requirements
Not Applicable - Service Item
Brand Requirements No Bid
Line Item #4
VOLUNTARY ALTERNATES:
Unit Price
Ext Price $0.00
Brand Requirements
Not Applicable - Service Item
Brand Requirements No Bid
Line Item #5
VOLUNTARY ALTERNATES:
Unit Price
Ext Price $0.00
Brand Requirements
Not Applicable - Service Item Brand Requirements No Bid
Line Item #6
VOLUNTARY ALTERNATES:
Unit Price
Ext Price $0.00
Brand Requirements
Not Applicable - Service Item Brand Requirements No Bid
Pricing Guarantee 45 Days
Payment Terms / Discount Net 30 from Invoice.
Warranty Info Per specified
Delivery / Start Date 11/15/2017
Minimum Order No
Exceptions Taken 1
Comments/Exceptions Substantial completion needs to be
December 15th.
Solicitation:
003980
FPE 63 W CV J Detention Asbestos
Abatement and Window
Replacement
Company
Hewett Company
Total Price: $192,500.00
Response # 1
ILine Item #1
Base Bid (.1 Building Only)
UOM: EACH
Quantity: 1
Unit Price $192,500.00
Ext Price $192,500.00
Brand Requirements
Not Applicable - Service Item Brand Requirements
Line Item #2
Combination Bid (.1 Building plus C
Unit Price
Ext Price $0.00
Brand Requirements
Not Applicable - Service Item
Brand Requirements No Bid
Line Item #3
Voluntary Alternates Add or Deduct
Unit Price
Ext Price $0.00
Brand Requirements
Not Applicable - Service Item Brand Requirements No Bid
Line Item #4
Voluntary Alternates Add or Deduct
Unit Price
Ext Price $0.00
Brand Requirements
Not Applicable - Service Item Brand Requirements No Bid
Line Item #5
Voluntary Alternates Add or Deduct
Unit Price
Ext Price $0.00
Brand Requirements
Not Applicable - Service Item Brand Requirements No Bid
Line Item #6
Voluntary Alternates Add or Deduct
Unit Price
Ext Price $0.00
Brand Requirements
Not Applicable - Service Item Brand Requirements No Bid
Pricing Guarantee 45 Days
Payment Terms / Discount Net 30 from Invoice.
Warranty Info Per specified
Delivery / Start Date 12/11/2017
Minimum Order No
Exceptions Taken 1
Comments/Exceptions
Substantial completion date needs to be
January 5th. Also note this bid doesn't
include any Masonry, painting or steel lintel
work.
TO OAKLAND AVE. (1/2 MILE) CV-G BUILDING LEST A BLDG 36 AST DRAIN COMMISSION.. SHERIFFS' ADMINISTRATION BUILEING SEPTIC DEPOSITORY 24 0 BUILDING 22 7 L BOG. & CENTRAL HEATING PLANT CMHA - RESOURCE & CRISIS CENTER MATERIALS MANAGEMENT 1155 OAKLAND AVE" BLDG. CV-J BUILDING ci ADMINISTRATIVE ANNEX II CV-C BUILDING 57 WEST HEALTH GENIE PATROL SERVIC 16d ..">. CENTRAL GARAGE 0 0 0 CR 0 0 0 0 STATE Zr \ARMY RESERVE ENTER TER SEAL OCIETY MEDICAL III ,=Eil-r CONTROL AUTHORITY TT WI \ \ EXTENSION PIN JAIL COMPLE COMPLE)= o 0 ° 0 TO M-59 HIGHLAND ROAD 1112 MILES RO 47 ES ADMINISTRATIVE ANNEX I 0 EXECUTIVE OFFIC BUILDING Campus Map Nan 100 (40 D'C''''''"(NAljemL.'""'"ranglr0=1 racELIss Eno artIon. [Mit TO ELCABETH LAKE RD. (1 MILE) ELIZABETH LAKE ROAD I
Resolution #17157 May 25, 2017
Moved by Dwyer supported by Bowman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer,
KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack,
Berman, Bowman. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
-V( /„L--n sr 1 HERERYAPPROVe FIESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 25, 2017,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 25 h day of May, 2017.
Lisa Brown, Oakland County