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Home My WebLink AboutResolutions - 2017.06.15 - 22978REPORT (MISC. #17172) June 15, 2017 BY: Bob Hoffman, Chairperson, Human Resources Committee IN RE: BOARD OF COMMISSIONERS — POSITION DELETION/POSITION CREATIONS AND WEBCASTING SYSTEM PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above-referenced resolution on June 15, 2017, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. Chairperson, Hunian Rffikfo,efrces Committee HUMAN RESOURCES COMMITTEE VOTE: Motion carried unanimously on a roll call vote. REPORT (MISC. #17172) June 15, 2017 BY: Philip J. Weipert, Chairperson, Planning and Building Committee IN RE: BOARD OF COMMISSIONERS POSITION DELETION/POSITION CREATIONS AND WEBCASTING SYSTEM PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed the above referenced resolution on June 15, 2017, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Planning and Building Committee, I move the acceptance of the foregoing report. Commissioner Philip J. Weipert, District #8 Chairperson, Planning and Building Committee PLANNING AND BUILDING COMMITTEE Motion carried unanimously on a roll call vote with Tietz absent. MISCELLANEOUS RESOLUTION #17172 June 15, 2017 BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: BOARD OF COMMISSIONERS — POSITION DELETION/POSITION CREATIONS AND WEBCASTING SYSTEM PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the video casting of meetings of the Board of Commissioners via web streaming services and local community cable producers serves the purpose of informing the public and improving governmental transparency; and WHEREAS beginning in 2012, upon recommendation of the Webcasting Ad Hoc Committee, the Board of Commissioners entered into a contractual agreement to provide webcasting of the regular full Board meetings and committee meetings of the Board of Commissioners; and WHEREAS the Board of Commissioners currently contracts with Soundque to provide webcasting video service to the County; and WHEREAS the contract for webcasting services was extended for one year in 2013 and for three years in 2014, which is set to expire July 31, 2017; and WHEREAS on February 15, 2017, Chairman Gingell appointed a Technology Review Study Group consisting of three members of the Board, which reviewed the potential options for video casting in the future; and WHEREAS the Board of Commissioners has determined that it would be more cost efficient and provide a greater service capability to bring this service in-house; and WHEREAS the benefits of the change will include: long term cost savings, consistency in the quality of broadcasts, decreased disruptions during Board business, improved accessibility within the spirit of the Americans with Disabilities Act (ADA) through live web streaming of meetings with closed captioning for the hearing impaired, and immediate accessibility of meetings for cooperative broadcasting partnerships with local cable television providers; and WHEREAS webcasting systems project will result in approximately $40,000 in planned cost avoidance in security upgrades that would have been necessary to install a patch bay and truck pad for the vendor's truck to access the south parking lot; and WHEREAS Oakland County Facilities Management already has a contracted vendor to provide the Audio/ Visual equipment and software; and WHEREAS the members of Technology Review Study Group have recommended that the Board of Commissioners purchase and install a video camera and production system supplied by Midwest Visual Works; and WHEREAS the total cost of the Board of Commissioners Video Camera, Production and Webcasting System Project is estimated to be $44,796, with $33,053 for the cost of cameras, production equipment and related materials, $4,400 for installation of cabling, wiring and microphones, $1,500 for electrical installation and project management assistance and a 15% contingency of $5,843; and WHEREAS the Board of Commissioners currently has one (1) Full-Time Eligible vacant Secretary — Board of Commissioners I position; and WHEREAS the Board of Commissioners is recommending to delete this position in order to create a Full- Time Eligible Board of Commissioners Community Liaison position; and WHEREAS the Human Resources department has reviewed the job description and duties for the Board of Commissioners Community Liaison position; and WHEREAS it is recommended to decrease the position from a Salary Grade 11 to a Salary Grade 10 on the Salary Administration Plan; and WHEREAS this position will be utilized in a support role for the Board of Commissioners Senior Community Liaison, focusing on events, proclamations, presentations, preparation of brochures and printed materials; and WHEREAS this position will have additional responsibilities related to AudioNisual equipment; and WHEREAS with the elimination of the webcasting vendor, the Board of Commissioners will need a staff member to operate the touch screen camera software, edit and upload videos, and ensure the content is fully ADA compliant; and WHEREAS the Board of Commissioners has a number of tasks that would be more appropriately handled by a College Intern such as numerous cyclical special events, special recognition and proclamation requests; and GENERAL GOVERNMENT COMMITTEE VOTE: Motion carried unanimously on a roll call vote with KowaII and Woodward absent. CommissioriEr Christine Long, District #7 Chairperson, General Government Com WHEREAS a Part-Time Non-Eligible College Intern position would provide an opportunity for college students looking to pursue a career in government administration; and WHEREAS the Board of Commissioners is recommending the creation of one (1) General Fund/General Purpose (GF/GP) Part-Time Non-Eligible 1,000 hours per year College Intern position; and WHEREAS the costs of the position changes would be offset by the deletion of one (1) GF/GP Full-Time Eligible Secretary — Board of Commissioners I position and the reduction of the Board of Commissioners Public Information expense line item that was used for the contractual webcasting services; and WHEREAS the one-time costs associated for the Webcasting System Project of $44,796 is available from the General Fund Assigned Fund Balance Board of Commissioners' Project assignment (G/L Account #383313). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the deletion of one (1) GF/GP Full-Time Eligible Secretary — Board of Commissioners I position (#5010101- 09719). BE IT FURTHER RESOLVED to decrease the Board of Commissioners Community Liaison classification from a Salary Grade 11 to a Salary Grade 10 on the Salary Administration Plan. BE IT FURTHER RESOLVED to create one (1) GF/GP Full-Time Eligible Board of Commissioners Community Liaison position in the Board of Commissioners, Administration Division (#5010101). BE IT FURTHER RESOLVED to create one (1) GF/GP Part-Time Non-Eligible 1,000 hours per year College Intern position in the Board of Commissioners, Administration Division (#5010101). BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Board of Commissioners Video Camera, Production and Webcasting System Project in the amount of $44,796. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. Expenditures 1040101-148020-796500 Budgeted Equity Adjustment Total Expenditures $ 44,796 IJz rommissioner Thomas Middleton, District #4 Chairperson, Finance Committee FISCAL NOTE #17172 June 15, 2017 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS — POSITION DELETION/POSITION CREATIONS AND WEBCASTI NG SYSTEM PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Resolution authorizes Board of Commissioner's funding for the webcasting system project and position changes in order to enhance department operations and provide a greater service capability to bring video casting of BOG meetings in-house. 2. The total one time cost of the Board of Commissioners Video Camera, Production and Webcasting System Project is estimated to be $44,796, with $33,053 for the cost of cameras, production equipment and related materials, $4,400 for installation of cabling, wiring and microphones, $1,500 for electrical installation and project management assistance and a 15% contingency of $5,843 which is available from the General Fund Assigned Fund Balance Board of Commissioners' Project assignment (G/L Account #383313). 3. The Board of Commissioners is recommending the creation of one (1) General Fund/General Purpose (GF/GP) Full-Time Eligible BOC Community Liaison position and one (1) General Fund/General Purpose (GF/GP) Part-Time Non-Eligible 1,000 hours per year College Intern position. 4. The Board of Commissioners Community Liaison classification will also be decreased from a Salary Grade 11 to a Salary Grade 10 on the Salary Administration Plan. 5. The cost of the position creations would be primarily offset by the deletion of one (1) Full-Time Eligible vacant Secretary — Board of Commissioners I position (5010101-09719). 6. The balance of the net position costs (FY2017 $9,726 and FY2018 $28,788) would be funded by a reduction of the Board of Commissioners Public Information expense line item that was used for the contractual webcasting services. 7. The FY 2017— FY 2020 budget is amended as follows: General Fund (#10100) Revenue FY2017 FY2018-2020 9010101-196030-665882 Planned Use of Balance $ 44,796 0 Total Revenue $ 44,796 $ -0- Expenditures 5010101-181020-702010 Salaries 50101 01-1 81020-722900 Fringe Benefit Adjust. 5010101-181020-731500 Public Information 9010101-196030-788001-40400Transfer Out-Proj. Work Order Total Expenditures Project Work Order Fund (#40400) PCBU: FACMG, Project: 100000002616, Activity: PROJ Revenue 1040101-148020-695500-10100Transfer In — General Fund Total Revenue $ 6,290 3,436 (9,726) 44.796 $ 44,796 $ 23,997 4,791 (28,788) 0 -0- $ 44,796 $ 44,796 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Kowall and Bowman absent. Resolution #17172 June 15, 2017 Moved by Berman supported by Quarles the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Berman, Bowman. (19) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). I HERESY APPIIOVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 15, 2017, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 15th day of June, 2017. Lisa Brown, Oakland County