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HomeMy WebLinkAboutResolutions - 2017.06.15 - 229826-mmissioner Bill Dw/er, District #14 Chairperson, Public Services Committee MISCELLANEOUS RESOLUTION #17174 June 15, 2017 BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS — MICHIGAN DEPARTMENT OF CORRECTIONS, OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS COMPREHENSIVE PLAN AND APPLICATION FOR FY 2018 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the State of Michigan offers grant funding to local communities under PA 511; and WHEREAS this funding is targeted to divert felony offenders from prison into local jail or sentencing alternatives; and WHEREAS Oakland County has been receiving Community Corrections funds since 1994; and WHEREAS the total amount of funding requested in the application is $1,743,023 for the grant period October 1, 2017 through September 30, 2018; and WHEREAS the application is requesting funding in the amount of $1,478,775 for plans and services and $264,248 from the drunk driver jail reduction fund; and WHEREAS the grant application seeks funding for full-time eligible (FTE) positions 7425, 7426, 7429, 7432, 7433, 9243, 9247, 9291, 9295, 9648, 9649,11772 and part-time non-eligible (PINE) positions 9292 and 9397 within the Community Corrections Division; and WHEREAS the grant application also seeks partial funding for positions 7834 and 9396 within the Community Corrections Division, whereby the State will fund 50% of the costs for these two (2) positions, and the County will match the remaining 50%; and WHEREAS the grant application seeks funding for FTE positions 7418, 7419, 7420 and PTNE position 7417 within the Sheriff's Office — Correction Services Division; and WHEREAS any programs created through these funds become part of the County's Comprehensive Community Corrections Plan; and WHEREAS the grant application and the County's Comprehensive Community Corrections Plan have completed the Grant Review Process in accordance with Board of Commissioners Grant Procedures; and WHEREAS PA 511 of 1988 requires that the "County Board or Boards of Commissioners of the County shall approve the proposed comprehensive plan prepared by their advisory board." NOW THEREFORE BE IT RESOLVED that the application to request $1,743,023 from the State Office of Community Corrections for the purpose of continuing programs contained within the Office of Community Corrections FY 2018 grant application for offenders who meet PA 511 eligibility is hereby approved. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the proposed comprehensive plan prepared by the Community Corrections Advisory Board. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment and continuation of the Special Revenue positions in the grant is contingent upon continued future levels of grant funding. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote. GRANT REVIEW SIGN OFF — Community Corrections GRANT NAME: FY 2018 Comprehensive Community Corrections Plan and Application FUNDING AGENCY: Michigan Department of Corrections DEPARTMENT CONTACT PERSON: Barb Hankey 248 451 -2306 STATUS: Application — Resolution required DATE: May 3, 2017 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant application package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant application with the comprehensive community corrections plan, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (5/2/2017) Department of Human Resources: HR Approved (No Committee) — Lori Taylor (5/3/2017) Risk Management and Safety: Application approved by Risk Management. — Robert Erlenbeck (5/2/2017) Corporation Counsel: There are no unresolved legal issues at this time. — Heather L. Lewis (5/2/2017) From: Le3611.5,..bLesitlieLl. To: West,_Catherine A; Van Pelt, Laurie Ni; Schultz, Dean 3; Davis. Patrlcla G; Hankev, Barbara 1 ,4; Neaman‘liatiLW Subject: FY 2018 Community Corrections Plan and Application Date: Tuesday, May 02, 2017 12:10:31 PM 1.1116.[10.1.117177.WILIC.1..11•1144.nIWIJ. There are no unresolved legal issues at this time. GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Community Corrections FY 2018 Community Corrections Plan and Application Michigan Department of Corrections (MDOC) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: May 10, 2017 GRANT INFORMATION Date: May 1, 2017 Operating Department: Community Corrections Department Contact: Barb Hankey Contact Phone: 248 451 2306 Document Identification Number: REVIEW STATUS: Application — Resolution Required Funding Period: October 1, 2017 through September 30, 2018 Original source of funding: State, PA 511 Will you issue a sub award or contract: Contracts will be secured with Oakland County Community Mental Health for Substance abuse / mental health screening and assessment; Home Confinement Inc. & House Arrest Services for electronic monitoring systems; Results for drug testing; Holy Cross for group therapy services. New Facility/Additional Office Space Needs: No IT Resources (New Computer Hardware / Software Needs or Purchases): No Funding Continuation/New: continuation Application Total Project Amount: $1,743,023 Prior Year Total Funding: $1,773,952 New Grant Funded Positions Request: None Grant Related Positions: 7418, 7419, 7420, 7425, 7426, 7429, 7432, 7433, 9243, 9247, 9291, 9295, 9648, 9649, 11772 and FINE funding for positions 9292 and 9397, 7417 MICHIGAN DEPARTMENT OF CORRECTIONS OFFICE OF COMMUNITY CORRECTIONS FY 2017 FUNDING PROPOSAL for OAKLAND COUNTY Comprehensive Plans & Services Total Funding Program Program Code Funding Request Approved Funding Reserved Funding Recommendation Community Service Placement A19 - Work Crew - Inmate A25 - - Work Crew - Community A26 - _ Sub-Total - _ _ Group-Based Programs Education BOO - - Employment 815 7,328 - Life Skills 816 - Cognitive CO1 225,742 - Domestic Violence COS - _ Sex Offender COG , _ - Substance Abuse G18 - - Other Group Services GOO 25,500 - Sub-Total 258,570 - - - Supervision Programs Day Reporting 004 - - Intensive Supervision 023 - - Electronic Monitoring 008 41,004 - Pretrial Supervision F23 136,866 - Sub-Total 277,870 _ - - Assessment Services Actuarial Assessment 122 58,046 - Pretrial Assessment • F22 367,839 - Sub-Total . 425,885 - . - Gatekeeper Jail Population Monitor 123 - Gatekeeper 125 - - Sub-Total - - - - Case Management 124 488,115 - Substance Abuse Testing G17 - - Other ZOO - _ Program Total 1,350,440 - - - • Administration Salary & Wages 93,376.00 - Contractual Services 28,959.00 - Equipment - Supplies - - Travel 500.00 - Training 3,500.00 - Board Expenses 1,000.00 Other 1,000.00 - Administration Total 128,335 - - Total Comprehensive Plans & Services 1,478,775 0 0 0 Drunk Driver Jail Reduction Program Program Code Funding Request Approved Funding Reserved funding Total Funding Recommendation Assessment & Treatment Services 201 197,040 o 5-Day In Jail Housing Z02 67,208 Residential Services , zoa 0 o Totals 264,248 0 o o MICHIGAN DEPARTMENT OF CORRECTIONS Reentry Administration "Committed to Protect, Dedicated to Success" Office of Community Corrections Community Corrections Plan and Application Fiscal Year 2018 CCAB Name: Oakland County Application Type: Annual/Full Email the application to: 1. MDOC-OCC@michigan.gou 2. Grant Coordinator DUE DATE: May 1, 2017 Page 1 of 14 SECTION I: INTRODUCTION — Name of CCAB: Oakland County Federal 1.D. Number: 63-386004876 A: General Contact Information: Contact Person _ (Manager) - Manager's Direct Supervisor CCAB Chairperson Fiscal Agent Name: Barbara Hankey Mark Newman Phyllis McMillen Laurie VanPelt Title: Barbara Hankey Director Public Services Circuit Court Judge Director Management & Budget Address: 250 Elizabeth Lake Rd. Ste 1520 2100 Pontiac Lk Rd FOB Dept. 409 1200 N. Telegraph 2100 Pontiac Lk Rd EOB Dept. 409 City: Pontiac Waterford Pontiac Waterford State: MI MI Ml MI Zip: 48341 48328-0409 48341 48328-0409 Phone: 248 451 2306 248 858 1074 248 858 0339 248 858 2163 Fax: 248 452 2330 Email: hankeyb@oakgov.com newmanm@oakgov.com mcmillen@oakgov.com vanpeitl@oakgov.com Type of Community Corrections Board: County Advisory Board Counties/Cities Participating in the CCA : Oakland County Date application was approved by the local CCAB: April 27, 2017 Date application was approved by county board(s) of commissioners (and city council): May 25, 2017 (projected) Date application was submitted to OCC: April 28, 2017 B: CCAB Membership Representing: Name Email h-County Sheriff: Lt. Melissa McClellan mcclellanm@oakgov.com Chief of Police: Tom Lindberg tlindberg@IViilfordpolice.com Circuit Court Judge: Hon. Phyllis McMillen Mcmillenp@oakgov.com District Court Judge: Hon. Kelley Kostin kostink@oakgov.com Probate Court Judge: Rebecca Scheniz schenlzr@oakgov.com County Commissioner(s): Shelley Taub taubs@oakgov.com Service Area (Up to 3): Christina Nicholas nicholasc@occmha.org County Prosecutor: Paul Walton waltonp@oakgov.com Criminal Defense: Jack Holmes Jackholmesjratt@aol.com Business Community: Communications Media: Circuit/District Probation: Brock Dietrich DietrichB@michigan.gov General Public: Hon. Fred Mester judge@judgemester.com City Councilperson: N/A N/A Workforce Development: Mona DeFrancesco mdefran@oakparkcareercenter.org Does your CCAB have Bylaws? Yes If yes, have they been revised within the last 2 years? (Please send copy) No Describe the contact and frequency of contact between the CCAB Manager and the Probation Supervisor: There is no set requency to our contact, Mr. Deitrich and myself speek as often as necessary to discuss issues or ideas. We also Page 2 of 14 see each other at scheduled CCAB meetings. C: Summary - Briefly summarize the key points of your Community Corrections Plan: (all fields permit carriage returns) 1. What programs, practices and policies contribute to a reduction of (or maintenance of low) prison commitment rates: Programs specifically designed to reduce or maintain our low PCR (both overall and in the straddle cell range) are the Thinking Matters Cognitive Program (jail and community), jail reentry, Step Forward including targeted group interventions of a Youthful Offender group and Mental Health & Substance abuse assessments, OUIL Ill specific case management, pretrial services, pretrial supervision (including electronic monitoring), Career Pathways, Domestic Violence and our residential substance abuse placement program. These programs along with their corresponding intake units identify and target straddle cell offenders (offense group 2) and probation violators for programming. All of these programs utilize EBP and target criminogenic risks / needs which reduce the liklihood that offenders will return to antisocial behaviors or illegal activities. a. How do they contribute to reduced/maintained PCRs? The Thinking Matters, OUIL III case management, Step Forward including targeted group interventions of a youthful offender group and mental health/ substance abuse assessments, jail reentry, Career Pathways, domestic violence and the Probaiton Residential Centers target straddle cell offenders thereby reducing the likelihood that they will be sent to prison. All programs address criminogenic needs as identified through a standardized risk! needs assessment tool. Addressing criminogenic needs has been shown to reduce recidivism rates by as much as 30%. This significantly reduces the chance that the offender will return to criminal behavior in the future thereby reducing the number of violations, both new arrest and technical, and keeping the PCR low in those categories. The Pretrial Services and Pretrial Supervision programs help to recduce / maintain the PCR as research shows that defendants detained for their entire pretrial period are over four times more likely to be sentenced to jail and over three times more likely to be sentenced to prison. Sentences for those remaining in custody are also significantly longer — nearly three times as long for defendants sentenced to jail and more than twice as long for those sentenced to prison. By identifying low and moderate risk defendants for release or pretrial supervision the prison commitment rate can be affected. . Explain what data/measures show your PA511 funded programs have contributed to reductions in your PCR: The OMNI PCR rates for the various SGL categories will be the main indicators of reductions to the PCRs. Oakland's PCR of 19% is below the statewide average which is 20.6%. The straddle cell rate of 25% is well below the 30.4% statewide average which is a good indicator that our programs are targeting the right populations / offenders. The number of technical and new arrest probation violators will also be used as an indicator to determine if less PVs are being sent to prison. . What programs, practices and policies contribute to improved recidivism as defined by the State Corrections Board? The Thinking Matters Cognitive Program (jail and community), Step Forward including targeted interventions contained within the program such as the youthful offenders group, mental health/ substance abuse assessments, OUIL III case managment, pretrial services, pretrial supervison, jail reentry, Career Pathways, Domestic Violence, and our residential substance abuse centers are all programs which target criminogenic needs through the COMPAS risk / needs assessment. Addressing criminogenic needs has been shown to reduce recidivism rates by as much as 30%. Addressing the criminogenic needs through a structured supervision plan reduces the chance that the offender will return to criminal behavior in the future thereby reducing the number of violations, both new arrest and technical, and keeping the PCR low in those categories. a. How do they contribute to improved recidivism? The programs contibute to reduced recidivism by targeting criminogenic needs. Addressing criminogenic needs has been shown to reduce recidivism rates by as much as 30%. Addressing the criminogenic needs through a structured supervision plan Page 3 of 14 reduces the chance that the offender will return to criminal behavior in the future thereby reducing the number of violations, both new arrest and technical, and keeping the PCR low in those categories. The Pretrial Services and pretrial supervision programs improve recidivism as research shows that the longer a low-risk defendant is detained before trial, the more likely he is to commit a new crime within two years of case disposition. Low risk defendants held for 8-14 days are 51% more likely to recidivate than defendants who are detained less than 24 hours. Identifying and releasing low risk defendants through pretrial services does improve recidivism. b. Explain what data/measures show your PA511 funded programs have contributed to improvements in local recidivism: The data measures set forth by the State Board including probation violators who return to prison on either a new arrest or a technical vioaltion will be the main indicators. However, Oakland County will also be capturing retuns to jail for technical and new arrest violators. This will be further analyzed by program so that we may determine which programs are achieving harm reduction and which ones may need additional refining. Page 4 of 14 SECTION II: ANALYSIS & STRATEGIC PLAN A:. INTRODUCTION .AND INSTRUCTIONS FOR STRATEGIC PLAN: Strategic Issues, Goals, and Priorities have been established by the Office of Community Corrections in accordance with Public Act 511 and Key Performance Indicators. CCABs will be required to establish Objectives and Strategies based upon OMNI Felony Disposition, JPIS, CCIS and local data that will support State Goals and Priorities. Strategic Issues are identified as Felony Dispositions, Recidivism and Local Priorities. OCC will provide the CCABs with OMNI Felony Disposition and JPIS data. CCABs shall analyze this data along with local CCIS data (reports run locally from Case Manager) and develop Key Objectives and supporting Strategies that will lead toward attainment of Goals and Priorities established by the State Board and OCC, as well as local objectives and priorities promoted in the comprehensive plan. A thorough review of the data should include: • Overall PCRs, rates within sentencing guideline ranges, PCRs within Group 1 and Group 2 offense categories, status at time of offense and technical probation violation PCRs • Reference to changes in PCRs compared to prior years • Other changes in your CCAB/area that influence changes (new stakeholders, policies, emerging crimes, offender characteristics, etc.) • Review your past OCC funding proposals for ideas Example: For the Strategic Issue of Felony Dispositions, consider the stated Goal and Priority as outlined on the following pages and complete an analysis of your county's prison commitment rate data provided by OCC. Establish objectives related to prison commitment rates. For example: 1. Reduce PV commitment rate from 32% to 25% 2. Reduce the Group 2 Straddle rate to from 43% to 35% Under each OBJECTIVE outline in bullet form those STRATEGIES (steps) to be taken, including continuing, new and revised programs, or established and revised policies or practices, that will support the attainment of the objectives you have specified. Identify if these are "new", "continuations," or "modifications," or for short term (this fiscal year) or long term implementation. Keep in mind that all of the programs for which you are requesting PA511 funding should be identified as strategies. Additionally, policies and practices you propose (such as targeting specific populations or characteristics) are also strategies. Strategies may apply to more than one objective and should be repeated under each objective as appropriate. For Example, the objective of "Reduce PV rate from 32% to 25%" may have the following strategies: 1. Initiate structured sentencing with jail followed by RS followed by community Cognitive Behavioral Treatment program that targets probation violators. (New, FY 2014) 2. Target PVs as priorities for Residential Services. (Continuation) The same strategies (with modifications) would be appropriate for the objective of reducing the PCR of Straddle Cell offenders. Further OMNI data analysis may support an additional strategy of: 3. Target CJRP eligible straddle cells, especially those from Group 2 without M DOC status, for local sanctions including Page 5 of 14 8: Felony Disposition Analysis (NOTE: Regional CcABs should complete analysis for each county. Carriage returns are permitted in this section.) Strategic issue: Felony Dispositions Public Act 511 of 1988 stipulates that counties shall develop a community corrections comprehensive plan and provide an explanation of how the county or counties' prison commitment rate will be reduced by diverting non-violent offenders, and promote recidivism reduction while public safety is maintained. The Act is intended to encourage the participation in community corrections programs of offenders who would likely be sentenced to imprisonment in a state correctional facility or jail, who would not increase the risk to public safety, have not demonstrated a pattern of violent behavior, and do not have a criminal record that indicates a pattern of violent offenses. Goal: Reduce demand for prison resources and related budgetary requirements. Priority: Reduce prison commitment of offenders who can be safely and effectively sanctioned and treated in the community by following the principles of effective intervention (i.e., risk, need, responsivity). Your analysis forms the basis for your objectives and strategies. A weak connection between data analysis, objectives and proposed programming (strategies) may result in denial or conditional approval of your plan. B-1: Using OMNI Felony Disposition data supplied by OCCIar FY 2015 and FY 2016: 1. Are felony dispositions increasing, decreasing, or stable? Decreasing 2. Describe changes within SGL categories. Report rates with detailed explanation: The total felony dispositions decreased by 347 or 6.7%. The number of offenders within the Intermediate, straddle and presumptive categories all decreased. Less offenders in each category coupled with fewer being sent to prison resulted in a Page 6 of 14 2% reduction of the overall prison commitment rate from 21% to 19%. Oakland County's PCRs is lower t h a n the statewide average in the intermediate, straddle and the presumptive categories. The SGL N/A cate g o r y still remains problematic. In this category there was an increase in the number of offenders (220) and an increase in the PCR (from 23.9% to 26%). This category is largely comprised of PVs (59%), however it is unknown what type of offender makes up the other 41% of this category making targeting difficult at best. 3. Can you attribute any changes to strategies/programs in your comprehensive plan? We would like to believe the strong programs we offer, in conjunction with a good working relationship with MDOC has contributed to the reduction in PRC. 4. Describe any changes in criminal justice system stakeholders that may have contributed to changes in rates: N/A 5. Describe any changes in felony populations that warrant a change in your plan: None 6. Provide additional analysis you feel necessary to explain your prison commitment rates: The SGL N/A category as previously mentioned is problematic. We are trying to determine which offenders are includ e d within that category (only about 60% are actually violators). Not knowing how offenders are picked to be in this category makes it very difficult to target. It has been suggested that several of these offenders may be charged with felony firearm which carries a mandatory 2 year sentence. If that is indeed the case, resources would be wasted trying to target this group. B-2: Felony Analysis Key Objectives and Strategies NOTE: • Objectives should be measurable and provide sufficient detail so progress can be monitored. • Each objective should be followed by at least one strategy (step, action, policy, and program) that will help you achieve your objective. • Your objectives and strategies should be supported by the analysis above. If you did not provide analysis for a PV or Group 2 population, you wouldn't develop an objective related to that population. ) • Keep in mind that all programs for which you are requesting funding are considered strategies. Be sure to clearly identify them as strategies. . Objective #1 is intended to impact the overall prison commitment rate — please state the Objective: Lower or maintain the PCR at no more than 20% Programs in support of Objective #1 (number and separate strategies by using carriage return [enter]): 1) Use Probation Residential Centers as part of a structutred sentencing option (jail followed by PRC) in lieu of pr i s o n . 2) Pretrial Services will identify defendants who can be safely released into the community during the pretrial period . Defendants that gain release during the pretrial period are less liklily to receive a sentence of incarcerati o n . 3) Use Probation Residential Centers through Pretrial Supervision for those defendants who have substance abu s e addictions rather than detention in jail. Defendants who do well on pretrial supervision are less likely to re c e i v e sentences of incarceration 4)Provide Pretrial supervision and conditional release options including electronic monitoring for those de f e n d a n t s whose risk can be safely managed in the community through electronic monitoring or other supervision strategies rather than detention in jail. Defendants who do well on pretrial supervision are less likely to receive senten c e s o f prison. 5) Use Step Forward Intake and assessment to identify moderate to high risk offenders for targeted interve n t i o n s through Step Forward 6) Step Forward Case Management to work with moderate to high risk offenders to address criminogenic b e h a v i o r s / needs. 7) The Youthful Offenders group within Step Forward for high risk, gang affliated offenders to address an t i s o c i a l p e e r s and criminal thinking. 8) Thinking Matters- Community group within Step Forward to address criminal attitudes and thinking. 9) The Career Pathways (employment) group within Step Forward to address employment / vocational criminog e n i c Page 7 of14 needs. 10)Mental Health and substance abuse assessments for those offenders who may be engaging in antisocial or c r i m i n a l behavior due to an undiagnosed untreated mental health or substance abuse issue. 11) Use of Probation Residential Centers as part of a structutred sentencing for offenders in lieu of p r i s o n 12) Thinking Matters—jail for offenders serving time at OCJ in lieu of short prison sentences 13) Use the Jail Reentry (case management) program to target criminogenic needs of straddle cell offende r s s e r v i n g time at OC..1 14) Employ 01111. III specific case managers within Step Forward to address unique characteristics of the OUIL i l l population. To reduce the number of OUIL ill offenders who are sentenced to prison. 15) Provide on-site mental health and substance abuse assessments to ensure proper diagnosis and app r o p r i a t e l e v e l of care for offenders to prevent relapse that may result in new criminal behavior . Objective #2 is intended to impact the Group 2 Straddle Cell rate — please state the Objective: Maintain or lower the Group 2 straddle cell category PCR at 25%. Programs in support of Objective #2: 1)Step Forward Intake and assessment will identify moderate to high risk offenders for targeted interventi o n s through Step Forward. 2) Step Forward Case Management to work with Straddle Cell Group 2 offenders with scores of 5 or highe r o n COMPAS to address criminogenic behaviors / needs. 3) The Youthful Offenders group within Step Forward for high risk, gang affliated offenders to address antiso c i a l p e e r s and criminal thinking. .. 4) Thinking Matters- Community group within Step Forward to address criminal attitudes and thinking. 5) The Career Pathways (employment) group within Step Forward to address employment / vocation a l c r i m i n o g e n i c needs. 6)Mental Health and substance abuse assessments for those offenders who may be engaging in antis o c i a l o r c r i m i n a l behavior due to an undiagnosed untreated mental health or substance abuse issue. 7) Use of Probation Residential Centers as part of a structutred sentencing for Group 2 offenders in lie u o f p r i s o n 8) Thinking Matters—jail for straddle cell offenders serving time at DO in lieu of short prison sentences 9) Use the Jail Reentry (case management) program to target criminogenic needs of straddle cell offe n d e r s s e r v i n g time at 00 10) Employ OUIL ill specific case managers within Step Forward to address unique characteristics of the O U I L I I I population. To reduce the number of OUIL III offenders who are sentenced to prison. B-3: Assessment • Use OMNI data to track changes in prison commitment rates that were identified as objectives. • Monitor and report on changes in local circumstances or offender populations/characteristics that prevent attainment of your objectives. * Use CCIS data to determine the utilization of your programs by your targeted populations. What steps will you take if you find that you are not meeting your objectives or your strategies are not b e i n g implemented as planned? The PCR numbers are reviewed at CCAI3 meetings and we will continue to do so. If objectives are not being met through the strategies, we will discuss how those strategies will need to c h a n g e t o m e e t our objectives. There may also be separate meetings with the Area Manager and other supervisors / stakeh o l d e r s t o address specific deficiencies. C: Jail Data Analysis: • Using JPIS or local snapshot data please provide information pertaining to the number of offenders on rec o r d a s well as the ADP % of housed inmates for each of the categories bqlow. Page 8 of 14 • Please fill out each answer for this section completely, with the correct information Applications with incomplete data may be rejected. (NOTE: Regional CCABs should complete analysis for each county.) Current Jail Utilization , County Oakland , General Information RDC 1508 Utilization as % of RDC 90% Number of off- lirie beds 0 , . Felon Population Sentenced Felons 667 Unsentenced Felons 113 Misdemeanant Population Sentenced Misdemeanants 486 Unsentenced ' Misdemeanants 90 1. Does your county have a written county jail population Management plan per PA 139 of 2007? Yes . In the previous year, did your sheriff initiate a reduction in population because the jail exceeded 95% of RDC for 5 consecutive days per Public Act 140 of 2007? Yes. If YES, explain how this was carried out: 20 occurrences of emergency release occurred in 2016. In total 694 inmates were on the emergency release list and 630 were actually released. A Circuit Court liaison prepares a list of eligible inmates based on information from the jail and data warehouse. The list is sent to the Chief Circuit Court Judge for approval. Once approved, the list sent to OCJ Booking for final release checks. If no warrants or holds are discovered the inmates are prepared for release according to their new out dates. . In FY 2014 how many times did the county declare an official (in writing) jail overcrowding state of emergency (over 100% of RDC for 7 consecutive days) per Public Act 140 of 2007? None in FY16 4. Does your jail submit JP1S data? Yes If not, please provide a rationale for not submitting JPIS data: 5 What vendor or jail management software is used to report jail utilization? Intellitech C-1: Using JPIS data (or local data .as available) provide an analysis of local•jail utilizatiori including the average daily populations/lengths of stay of jail populations including felon and misdemeanant utilization, sentenced and unsentenced populations, partially sentenced .populations, boarders, and offense categories. (Regionals: use carriage return [Enter] to separate information by jail) 1. This application uses JPIS Data 2. Are bookings up, down, or stable? Down 3. Describe changes in ADP or AvLOS for the population groups reported above: The number of jail bookings has continued to decrease for at least the third stratight year. Bookings for FY16 stand at 14,181 as compared to those from FY15 which were 14,717. Fewer felony arrests is reflected in the total felony dispostions as well as the felony jail population. The felony popluation fell to 58% in FY16, 8% lower than in FY15. Unfortunatley Page 9 of 14 the misdemeanor population has continued to grow and currently makes up 42% of the jail population. The good news is according to JPIS data the overall unsentenced population in the jail is 15%. This is the lowest the pretrial population has been in memory. 4. Provide additional information to explain your jail utilization here including changes in stakeholders, law enforcement priorities, bed closures, etc.: SB 13 may impact the felony jail population, although we will just have to wait and see. It is not known how some jugdes may react to the 30 day cap on technical violations. Best case scenario, they will understand and respect the intent behind the legislation. Worst case scenario, probations are revoked and offenders are sent to jail for 365 or prison. C-2: Describe policies and practices that influence jail population: 1. Does the jail have a "bed allocation plan"? No 2. Does the county have a "jail task force" in place to address jail utilization issues? No . How are sheriffs good time and trustee credits awarded / forfeited? Sheriffs good time is one day for every six days served and forfeited only for major disciplinary infractions upon recommendation of the Hearing Sergeant. Trusty good time is based on one day for every 12 days served and can be forfeited for the same reasons as Sheriffs Good Time. . Is the jail "closed" to certain types of offenses/offenders/warrants? Yes • . Does the jail accept boarders from other counties? Nolf YES, what is the daily rate charged for a boarder? N/A . Does the jail have a county-imposed cap on local bed utilization to provide space for boarding? No If YES, report number of boarders and the % of the RDC for all boarders. . Does the jail accept Parole Violators on MDOC detainers? Yes . Does the jail accept MDOC or Federal boarders under contract? No If YES, what is the daily rate charged for MDOC and/or Federal boarders? N/A 9. What was the revenue from boarders for the previous year? N/A 10. What was the revenue from County Jail Reimbursement for the previous year? $1,688,650.00 11. Does the jail operate a work release program (offenders leave the jail to work and then return to the jail)? No If YES, how many beds (number and % of RDC) are work release beds? N/A How much are offenders charged to be on work release? 12. Does the jail accept weekend sentences? Yes If YES, approximately how many weekenders book in each weekend? The Oakland County Jail does accept weekend sentences. For year 2016, there were a total of 32 weekenders booked into the jail. 13 Provide additional analysis you feel is necessary to explain your jail utilization: D: Recidivism Analysis The updated Public Act 511 mandates that CCABs "Provide improved local services for individuals involved in the criminal justice system with the goal of reducing the occurrence of repeat criminal offenses that result in a term of incarceration or detention in jail or prison." As such, CCABs are required to address recidivism within their comprehensive plan, with a specific emphasis on how the plan is intended to impact the local recidivism rates, The State Board has defined recidivism as "Probation Violations, either technical or new sentence, resulting in prison," and has identified Probation Violators as being indicative of performance in this area i. Male Probation Violators with a new felony conviction resulting in a prison sentence ii. Female Probation Violators with a new felony conviction resulting in a prison sentence iii. Male Technical Probation Violators resulting in a prison sentence iv. Female Technical Probation Violators resulting in a prison sentence Based on OMNI Report 3, please use the following table to report the number. of Probation Violators that resulted in a prison disposition for each listed category. Regional CCABs should list the Probation Violation Data for each County separately and provide a total, regional rate at the end of each row. Page 10 of 14 1141144:" 4/14,::-44tL44114.4.44II 4rrii44i14H 11:44411444vide sufficient detail so progress can be monitored. 41.4 ,4::11414444 444c(44..11 114 441:4444vv411 "'4 ast one strategy (step, action, policy, and program) that will help you 4114tn 4re44417-Hiii'tt\\,, - 4upported by the analysis aboveKeep in mind that all programs for 44/4114141111""1144...iiii4t4.4444 7" 7711Sidered strategies. Be sure to clearly identify them as strategies. • D-1: Using OIVINI Felony Disposition data supplied by OCC for: 2016 Recidivism Rates County Name Oakland Totals for Region: Probation Violation Nevit Sentence to Prison Total 138 Probation Violation —Technical to Prison Total 158 D-2: Using OMNI Felony Disposition data supplied by OCC for FY 2014 and FY 2015: 1. Are Probation Violations increasing, decreasing, or stable? Decreasing 2. Describe changes within the Probation Violation data from FY 2014 to FY 2015. Repor t r a t e s w i t h d e t a i l e d explanation: There was a 10.6% decrease in the total number of probation violations, r e g a r d l e s s o f disposition, from 1,353 in FY15 to 1,209 in FY16. The totals in both categor i e s , n e w s e n t e n c e t o p r i s o n a n d technical to prison, decreased. There were 38 (21.5%) less new sentence to pr i s o n o f f e n d e r s a n d 3 5 ( 2 2 % ) l e s s technical to prison offenders. Overall there were 73 fewer violators sent to prison which was the leadi n g impact on reducing our overall PCR for FY16. . Can you attribute any changes to strategies/programs in your comprehensive plan? The programs have not changed but there has been a concerted effort to refer more offenders from probation to Comm u n i t y Corrections programming. . Describe any changes in criminal justice system stakeholders that may have con t r i b u t e d t o c h a n g e s i n r a t e s : N/A . Describe any changes in Probation Violation data that warrant a change in you r p l a n : None 6. Provide additional analysis you feel necessary to explain your recidivism rates: Community Corrections began collecting recidivism data (to the extent that we can) on offenders completing o u r p r o g r a m s i n o r d e r t o s h o w that our programs are reducing recidivism rates. While the State Board def i i t i o n m a y s h o w a n o v e r a l l p i c t u r e of recidivism, it does not capture how MOCC funded programs are affe c t i n g r e c i d i v i s m . W e n o w h a v e 6 a n d 12 month recidivism rates for offenders completing our programs. There were 2 6 3 o f f e n d e r s w h o successrully completed the jail cognitive program -Thinking Matters at leas t 6 m o n t h s a g o . o f t h o s e 2 3 % w e r e rearrested and 20% of those were reconvicted on a new offense. There were 218 o f f e n d e r s w h o s u c c e s s f u l l y completed the jail cognitive program at least 12 months ago, of those 36% hav e b e e n r e a r r e s t e d a n d 3 4 % have been convicted on a new charge. The Step Forward program had 3 9 7 o f f e n d e r s s u c c e s s f u l l y c o m p l e t e a t least 6 months ago, of those only 13% had been rearrested and only 11% w e r e c o n v i c t e d o n a n e w c h a r g e . O f the 335 offenders who completed 12 or more months ago only 16% had been re a a r e s t e d a n d 1 5 % o f t h o s e had been convicted on a new charge. This means 84% of the offenders com p l e t i n g t h e S t e p F o r w a r d p r o g r a m remained arrest free 12 months post discharge. The OUIL III population within t h e S t e p F o r w a r d p r o g r a m h a s equally impressive results. After 6 months only 9% had been rearested an d a f t e r 1 2 m o n t h s o n l y 1 4 % h a d been rearrested. D-3; Recidivism Key Objectives and Strategies Page 11 of 14 . Objective #1 is intended to impact recidivism by targeting: Probation Violators with a new sentence State the Objective: To reduce the number of new sentence violators sentenced to prison from 138 to 128 for a 2% reduction in this PCR to 27% or lower. Programs in support of Objective #1: 1) Use of Step Forward and affiliated groups (cognitive behavioral therapy, dual diagnosis, anger management, etc) for new arrest violators 2) The Youthful Offender group to target criminal thinking and attitudes of 18-25 year olds 3)The Career Pathways group to help offenders secure gainful employment 4) Use of probation residential centers as a response for new arrest violators 5) Encourage the use of Thinking Matters—jail for violators 6) Substance abuse assessment to determine the appropriate level of care and to prevent OUIL III offenders from re- offending 2. Objective #2 is intended to impact recidivism by targeting: Technical Probation Violators State the Objective: To reduce the number of technical violators sentenced to prison from 158 to 143 for a 2% reduction in this PCR to 19% or lower. Programs in support of Objective #2: 1) Use of Step Forward and affiliated groups (cognitive behavioral therapy, dual diangosis, anger management, etc for techinal probation violators . 2) The Youthful Offender froup to target criminal thinking and attitudes of 18-25 year olds 3)The Career Pathways group to help offenders secure gainful employment 4) Use of probation residential centers for techincal probation violators 5) Mental Health/Subance Abuse assessment in response to continued substance abuse (positive tests) or relaspe 6) Thinking Matters - jail for technical violators E: COMF'AS Crirninogenic.Needs Profile Please list the top 3 needs scales as identified within the COMPAS Criminogenic Needs and Risk Profile provided by OCC. Additionally, resent both the local and OCC strategies that will impact the identified needs scales: The top 3 need scales for FY16 are the same as were identified in FY14; substance abuse, vocation / education and non-compliance. Substance abuse is still ranked as the number one need at 50% which is significantly lower than the 61% reported in FY14. Non-compliance is now the second ranking need at 43% which is an increase from its former 31%. Vocation / education rounds out the top three with 35% which is slightly higher than the 33% of FY14. The substance abuse and vocational / education needs are discussed in F & G below. The non-compliance need is a bit more difficult to attack. However, the Step Forward program has been using the Briefcase Series by Mark Carey since FY15. This training series is designed to reinforace EBP skills on the part of line staff. One of the modules is "Effective Responses to Non-Compliant Behavior". This module deals with a variety of noncompliance issues and helps line staff to develop techinquesin order to redirect offender behavior. F: Vocational/Educational Initiatives Please explain in detail what is being done locally to address the local vocational/employment needs of offenders. Include both local and OCC funded initiatives. In order to address the vocational / educational needs, Step Forward added an employment group called Career Pathways last FY. This group is based on the program used by the Federal Government entitled 'Offender Workforce Development'. The group utilizes the Holland Code Assessment tool to help the offender identify areas of strength and interest. it follows a 7 week curriculum which touches on several areas of employment such as; answering tough questions and interviewing skills. The group also includes a recorded mock interview for each participant. Participants create short and long term career goals which may include educational requirements or other training. In order to help offenders more easily find emplyment within Oakland County, we will be adding JobView software to Page 12 of 14 the Career Pathways group. This software organizes jobs by area and by categor y m a k i n g s e a r c h e s m u c h m o r e efficient. The software will be provided for use to offenders through previou s l y p u r c h a s e d i p a d s . O n e o f t h e ' h o t jobs' listed for Okaland County and Region 10 in FY15 was food service supe r v i s o r s a n d c o o k s . C a r e e r P a t h w a y s n o w offers offenders the ability to secure their ServeSafe certification on line. Having t h i s c e r t i f i c a t i o n m e a n s t h e employer will not have to pay for it, and may provide the offender with an a d v a n t a g e o v e r o t h e r a p p l i c a n t s . C a r e e r Pathways is looking at a number of other certifications / licensing that offenders m a y n o t b e a b l e t o a f f o r d b u t n e e d in order to secure employment in an area of interest. G: Substance Abuse Program and Testing Initiatives Please explain in detail what initiatives are in place to address offender substance a b u s e n e e d s . I n c l u d e b o t h l o c a l a n d OCC funded programs. Step Forward has several probationers in the program that are also required to drug test. Currently MDOC drug tests once or twice per month, these tests are generally given on the probationer' s r e p o r t i n g d a y , s o i t i s n o t a r a n d o m test. As a result, many offenders may be able to schedule their drug use around t h e i r r e p o r t i n g d a y s s o t h a t t h e y have a 'negative' result, even though they may still be using. Step Forward bega n p a y i n g f o r a d d i t i o n a l r a n d o m d r u g testing in FY17 to ensure abstinence. All positive results are reported to the p r o b a t i o n a g e n t . T h e a d d i t i o n a l t e s t i n g may assist in identifying probationers who may be headed for relapse or that need a n i n t e r v e n t i o n . S a n c t i o n s o r treatment responses can be enacted in a more timely fashion when the person i s t e s t i n g m o r e f r e q u e n t l y . T h e S t e p Forward program also has a Mental Health /Substance Abuse access screener from C o m m u n i t y M e n t a l H e a l t h o n - s i t e . This worker can conduct assessments, determine level of care, and if eligible acce s s a v a i l a b l e C M H t r e a t m e n t o p t i o n s . The Sheriff's Office is currently working with CMH, Community Corrections and o t h e r p a r t n e r s t o s t a r t a M e d i c a l l y Assisted Treatment (MAT) program within the jail. this has been in the work s f o r s e v e r a l m o n t h s b u t h a s f i n a l l y received full support of all stakeholders to move forward. The program would inc l u d e a l l m e d i c a l o p t i o n s a n d w o u l d commence while the individual was still in custody. While this is a great progr a m , C o m m m u n i t y C o r r e c t i o n s i s involved so that we can support a parallel community option. We do not wa n t judges to sentence individuals to jail simply to receive this program. H: Other Local Strategies 1. Present any local priorities such as development of criminal justice coordinating council s , S p e c i a l t y C o u r t s , public education, etc., which have not been identified in the above sections, but h a v e a n i m p a c t o n t h e performance indicators: One of our local priorities for FY17 was to repeal the county's list o f i n e l i g i b l e o f f e n s e s as the eligibility criteria for Community Corrections programming. The revisions of PA 5 1 1 i n 2 0 1 4 m a k e o u r l i s t of ineligible charges obsolete as eligibility is driven by risk score. The continued use of th e l i s t o n l y s e r v e s t o keep offenders who probably need the services the most, from receiving them. U n f o r t u n a t e l y t h i s g o a l w a s n o t accomplished and so it remains a priority for FY18. The original 'ineligible' list was appro v e d b y B o a r d o f Commission resolution and therefore this priority will need to be brought before and d i s c u s s e d w i t h t h e B o a r d . The elimination of the list will allow for more offenders to enter Community Corrections p r o g r a m s , i n p a r t i c u l a r straddle cell offenders (who are charged with more serious felonies). If the offender i s g o i n g t o r e m a i n / r e t u r n to our community, then he should be eligible to receive services. 2. Another priority for FY17 that was not achieved and is being carried forward into FY18, i s t h e c r e a t i o n o f a n e w eligibility decision matrix as well as a new probation violation matrix. These decisi o n t r e e s w i l l b e d e v e l o p e d i n conjunction with probation and will contain all available programming options. The final p r o d u c t w i l l b e distributed to all probation agents as well as the judges. The eligibility matrix will co n t a i n u p d a t e d i n f o r m a t i o n regarding eligibility (especially if the list is repealed as noted above). It will allow agent s t o i d e n t i f y f o r w h i c h programs an offender may be eligible in order to maximize referrals to Communi t y C o r r e c t i o n s . T h e v i o l a t i o n response guide will operate in a similar fashion. The idea is that it will co n t a i n t y p e s o f v i o l a t i o n s a n d appropriate responses / programming for those violations. It is hoped that by having a n a p p r o v e d g u i d e o f t h i s nature, that agents will be more likely to use programming in response to violations thereb y r e d u c i n g t h e Page 13 of 14 number of probation violators returned to prison. 3. The detention of low level pretrial defendants is a serious issue which has been linked to prison incarceration. Often defendants are detained because they cannot afford the bail amount set, not because they are dangerous. On a local level, we are working to change the Praxis matrix to eliminate financial bail recommendations. I have been working with a small group of District Court judges (9) on these changes and the best method(s) for brining them to the rest of the Bench. The C*Star database is also being updated in order to reflect these changes. Work to the application should be complete no later than the end of July 2017. This is the time frame we will use for going 'live with the new recommendation scheme. 4. 5. Please explain how the Comprehensive Plan, in coordination with the above Local Strategies, will impact the State Board Priorities, and ultimately offender success: The Comprehensive Plan coupled with the local priorities above are working to create a culture of evidenced based programming and recidivism reduction. The stakeholders within our criminal justice system need to be confident that the programs to which offenders are being referred reduce recidivism. The programs offered through the comprehensive plan follow the eight principles of effective interventions or evidenced based principles. Research indicates that when programs follow these principles that reductions in recidivism will be achieved and offenders will be more successful. However, it is not enough to just have the programs. There must be continual education, training, and information about the programs distributed to the stakeholders. If the probation agents and judges are not using, or referring to the programs then they really serve no purpose. Our local priorities are largely aimed at information distribution and therefore will help boost referrals to the programs. More referrals to the programs means lower prison commitment rates. Services aimed at making offenders more sucessful have been adopted such as additional drug testing, serve safe certification and job seeking software. All of these strategies will play a part in achieving State Boad Priorities and offender success. Page 14 of 14 Program 20: Choose an aein. Choose an item. L Prograrn 21: Choose an item. Program 22: Choose an item, Program 23: Choose an item. Page 1 of 2 Program 14: Choose an item. Program 15: Choose an item. Program 16: Choose an item. Program 17: Choose an item. Program 18: Choose an item. Program 19: Choose an item. Choose an item. Choose an item. Choose an item, Choose an item. Choose an item. Choose an item. CCAB: Oakland County FY: 18 SUMMARY:INSTRUCTIONS: In the ifirst column, elect the codp:.:for eaeliiiirogram for w*IX,:you have submitted a funding recuest In the second column indicate if the program is a 'ANew Initiative, Modification or Continuation" Please note —a :program description must be included for ALL programs that are listed Those: without a program description will flot be consicered for funding In the third tOlunin•:.liSt ot.it.:the,Ofojetted'heW:enr011r:hents, 4 It:i•nOt:neeessarytO:listOW(PrObation: ReSIdehtial::prOgramcning,IvIOw: Program Code: Projected New Enrollments: Program 1: B15 - Employment Services - Continuation 70 Program 2: COI - Cognitive—Thinking Matters Jail Continuation 260 Program 3: CO1 - Cognitive—Thinking Matters Community Program 4: 008 - Electronic Monitoring - 1441.15n=1=Mn1116 Continuation Continuation 275 510 Program 5: F22 - Pretrial Assessment - Program 6: F23 - Pretrial Supervision - Program 7: GOO - Other Group Services - Continuation Continuation Continuation 10,000 3,600 70 Program 8: H20-01 - DDJR 5 Day Housing - I! Continuation 309 Program 9: 122 - Assessment Step Forward Intake if Continuation 800 Program 10: 122 - Assessment — Mental Health & SA Continuation 150 Program 11: 124- Community Based Case Management — Continuation 710 Step Forward Program 12: 124 - Community Based Case Management — Continuation 260 Jail Reentry Program 13: Choose an item. Choose an item. Program 24: Choose an item. Choose an item. Program 25: Choose an item. Choose an item, Page 2 of 2 FY: 18 CCAB: Oakland County Administration — Administration is defined as those activities and related costs that have been incurred for the overall executive and administrative functions of the local office or other expenses of a general nature that do not relate solely to the operation of a specific program as defined/approved within the local plan. They are costs that by their nature are administrative in support of the overall duties and functions of the local OCC. This category must also include its allocable share of fringe benefits, costs, operation and maintenance expenses, and if applicable, depreciation and interest costs. NOTE: A SUPPLY has a life expectancy of less than a year (paper, toner, folders, urine testing supplies, etc.) while EQUIPMENT has a life expectancy of more than a year (fax machine, PBT, leaf blower). 'Pi( achilli.hiA600#0#0140.1*, 01:00110.PS1190 Altie401 r Seis. a t a. Name and title of CCAB manager: Barbara M. Hankey b. Name(s) and title(s) of clerical and/or administrative support staff: Diana Carver, User Support Specialist (50% funded), Kimberly Fanning Community Corrections Specialist I (50% funded under adminsitration) c. Is there a request for funding of administrative or support personnel such as IT, human resources, etc.? NO d. How frequently are CCAB meetings held? Once per month with the exception of the summer months. e. . Describe what is done to prepare/prepare board members for CCAB meetings and who (manager, clerical, etc.) does what: The Manger prepares the agenda, generates any needed reports, Or other information as necessary. The clerical staff emails a reminder notice about a week prior to the meeting with the agenda and minutes from the preceeding meeting. Clerical staff takes minutes at all meetings and transcribes for approval by the manager. f. Do your CCAB meeting agenda include the following items (please remember to forward agenda and meeting minutes to our office): i. Review of prison commitment rates/recent sentencing trends: Yes ii. Jail utilization/state of crowding: Yes ill. Program utilization in general and by targeted populations: Yes iv. Status of contractual conditions (if applicable): Yes v. Status of contractual objectives: Yes vi. Correspondence from Lansing Office of Community Alternatives: Yes vii. Expenditures and reimbursements to date: Yes viii. What other items are typically on your meeting agenda? Typical agenda items include: Public Comment; Approval of Minutes; Manager's Report which covers most of the items in i-vii; Program Updates; Other Business; and Adjournment. g. Describe how expenditure reports are processed and forwarded to OCC in Lansing: All Page 1 of 4 All expenditures are tracked within the Oakland County financial management system. Each expenditure requires a funding code (identifies it as being a grant), division code (identifies it as a Community Corrections exp), a program code (tracks expenditures by program; pretrial services for example) and line item code (the type of expenditure; supplies, salaries, etc). Reports can be generated by fund, program or type of expenditure. The fiscal analyst assigned to Community Corrections runs these reports and groups the expenditures within the cooresponding grant line items. The monthly expendlutres are transferred to the FSR which is then forwarded to the manager with the necessary backup via email. A hard copy of the FSR follows in the mail with the analyst's signature. The FSR is reviewed by the manager for any inconsistencies, overages, or potential problem areas and then signed. A copy is sent via email to MOCA for reimbursement. h. How often does the manager meet with, visit, and evaluate contracted programs? As needed Explain: All vendors of residential services for Oakland County are audited at least yearly. Even though the state now holds the contracts for the felony offenders, we still have contracts for misdemeanor offenders. We have contracts with two providers, who perform their duties within the Community Corrections building. Therefore we have directly contact with these providers several times per week. Our other vendors (for electronic monitoring) are evaluated almost daily, as we are constantly reviewing alarms, etc. for accuracy. i. Answer the following two questions only if PA511 funds support the CCAB manager's salary: I. How many staff does the manager directly supervise? ii. How much time is spent training, evaluating or disciplining staff? j. How often does the manager meet with probation supervisors/officers? There is no set schedule Explain: If there are issues to discuss that is done on an as needed basis. Community Corrections is being included in trainings for new agents. k. How often does the manager meet with the prosecutor? As needed Explain: The prosecutor has assigned the Chief Deputy Prosecutor Paul Walton as the representative for the CCAB meetings. While his attendance is sporadic, Prosecutor Cooper has indicated a willingness to meet with Community Corrections whenever necessary, I. How often does the manager meet with judges? As needed Explain: There is no set interval although I speak with many of the judges on a fairly regular basis. m. How often does the manager meet with the sheriff/jail staff? As needed Explain: The jail administrator is on the CCAB, I talk with her as needed sometimes weekly, sometimes everyday. It just depends on the issues. n. How often does the manager meet with financial support staff? Quarterly to review forecasts, and as needed concerning the monthly FSR Explain: As the manager, I have full access to financial information and reports for my Division. I am able to run reports as needed. o. How often are CCIS data reports run and reviewed for accuracy? The reports are run, reviewed and submitted on a monthly basis Explain: The accuracy of the reports are also reviewed against our own database. We have developed an additional COS report which further breaks out the 122s and COls so a differentiation can be made between jail and community programs that fail under the same code. Page 2 of 4 13. How much time is spent reviewing OMNI and jail data? It depends Explain: During grant application, mid year and end year, I may spend a significant amount of time analyizing data. During other times of the year I may just look at the PCR or percentages. This information is reviewed on a regular basis as it helps us to gauge how we are doing, to identify areas that might need improvement and /or to track contractual conditions. q. How much time is estimated to be spent developing the plan and application? Up to 40 hours Describe when and how the plan is developed: The plan and application is developed by the manager and presented to the CCAB for approval. It involves reviewing the midyear numbers to estimate projections for the coming year. Reviewing salary forecasts and expenditure information for budget, and reviewing objectives from the previous year to determine where changes might be needed. The planning for the grant application and developing of the plan really occurs all year long. Throughout the year areas of concern or potential new program areas are discussed and either worked into the current plan through a budget amendment or included as a new initiative in the next year's plan. r. Describe the involvement of other stakeholders or subcommittees in data analysis or plan/program development. There really is no involvement on the part of the stakeholders in the data analysis as that is seen as the responsibility of the manager. However the analysis is shared with the stakeholders to support plan development, establishment of new programs or changes to existing programs. Stakeholders are constantly polled for program ideas and /or gaps in service. s. How are utilization and expenditures monitored? The expenditures are monitored through the monthly FSR and back up is provided by fiscal services to the manager. Reports that have the ability to drill down expenditures by program are also available to the manager if needed. Utilization is reported by the respective progam Supervisors via their monthly reports (generated from C*Star) and that is checked against the CCIS. . What actions are taken when programs are under- or over-utilized? Actions may include meetings with the appropriate stakeholders, appearance at staff meetings, reminder emails, development of promotional materials, etc. Serious and repetitive underutilization may result in the termination of a contract or closing of a program and reassignement of monies elsewhere. Data analysis and trends are also used to determine root causes of under! over utilization. u. Who develops the subcontracts for CPS funded services? Oakland County uses a standard contract. All contracts must be secured through the Purchasing Department and are subject to REP and /or other rules. The manager develops a scope of work (usually based on the RFP) which is included within the contract. v. Who calculates jail bed days saved and how much time is devoted to that task? Within the C*Star database there is a field which captures direct jail days saved for each client per program enrollment. This is actual days saved from either a 25% time cut or from an early release / structured sentence. This field is queried and summed by program code to give a total jail days saved for each program. The manager calculates indirect jail beds saved based on the number of successful terminations and ALOS . Given our automation this task takes very little time. w. What specific tasks are assigned to clerical support and what is the frequency and Page 3 of 4 amount of time dedicated to those tasks? The user support specialist is paid 50% under the grant and is responsible for the maintaining the integrity of the C*star data. She acts as the liaison between the staff and IT, and has administrative rights to the database. She also generates all needed reports for the Manager from C*Star, including midyear and yearend numbers. She is responsible for CCIS data and COMPAS issues. She produces all public education material, referral forms and templates for all Communtiy Corrections programs. The community corrections specialist is part-time and 50% of her time is devoted to the tracking of recidivism data on clients who have been discharged from our programs. If there is no clerical support, describe clerical tasks/frequency and time demands if performed by the manager: x. Does the county have procurement or purchasing policies for contractual services, supplies, and/or equipment? yes Describe: Oakland County has comprehensive procurement and purchasing policies that are available upon request or through the county website. . Please describe the county's policies on travel expense reimbursement (mileage, meal allowance, etc.): The county has comprehensive travel and reimbursement policies that are available upon request or through the county website. z. Does your county have the facilities to host training (such as for cognitive programs or application training)? YES How many can your facilities comfortably accommodate? Oakland County has several different training facilities; there is a computer training lab, and lecture space for large or small groups. Each facility has a different capacilty so the type of training needed would dictate the space availability. aa. Does your county have a computer lab available for computer-based training? YES How many can your computer lab comfortably accommodate? 20 Would you be interested in hosting training? YES Page 4 of 4 Copy the objective(s) from your felony and/or recidivism analysis (Part I) th a t t h i s p r o g r a m i s designed to address: 1 C CAB CCAB: Oakland County FY: 18 _ For OCC Use Only: , , Approved COS Code: • Approved Projected Enrollment: eudget Recommendation: ' conditlbns: Coordinator: Local Program Name: Career Pathways Service Provider: Oakland County Comnainity Corrections CCIS Service Type: B15 - Employment Services Projected Enrollment: 70 Projected Length of Stay: 60 days Does this program also use DDJR funding?, NO If YES, how many OUIL 3rds are projected? Program Location (select all that apply): Jail: 0 Residential: • Community: O. Program Status (new, modification, continuation): Continuation If a modification, describe here: List projected enrollment by member county: _, GROUP/CLASS DELIVERED PROGRAMMING — • This form is for program activities delivered primarily through a group or c l a s s - t y p e s t r u c t u r e . • When developing eligibility criteria think about what behavior or characteris t i c in addition to addressing PCRs or jail utilization that the program is intended to address. • Use of individual sessions should be described when asked for. • New CCIS codes have been established to identify the specialized na t u r e o f s o m e p r o g r a m s and their populations. • Cognitive, Substance Abuse Treatment, Sex Offender Treatment, Emplo y m e n t , L i f e S k i l l s , a n d Domestic Violence programs are all programs that would use this for m . • G18 — Substance Abuse Outpatient: Counties should exhaust all other fund i n g r e s o u r c e s (i.e. Medicaid) before utilizing P.A. 511. funding. • GOO is an option for "other" group-type programming not specifically i d e n t i f i e d h e r e ( d i s c u s s with your coordinator first). • In the future cognitive programs may have separate CCIS codes ba s e d o n a b e g i n n i n g , intermediate or intensive program design. • It will be recommended that CCABs receive a memorandum of unde r s t a n d i n g f r o m l o c a l school districts, substance abuse coordinating councils, community ment a l h e a l t h a g e n c i e s , etc., clarifying what services are or are not available for your targeted p o p u l a t i o n s u n d e r t h e i r existing funding and why/why not PA511 funds are required for these ser v i c e s . ackNSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICUL A R P R O G R A M . a. PCR Objectives: i. Overall Prison Commitment Rate Objective, which states: Lower or maintain the PCR at no more than 20% Group 2 Straddle Cell Objective, which states: Maintain or lower the Group 2 straddle cell category PCR at 25%. b. Recidivism Objectives: i. Probation Violator New Sentence, which states: To reduce the number of new Page 1 of 5 sentence violators sentenced to prison from 138 to 128 for a 2% reduction in this PCR to 27% or lower. ii. Probation Violator Technical, which states: To reduce the number of technical violators sentenced to prison from 158 to 143 for a 2% reduction in this PCR to 19% or lower. Based on your objective(s), what is your target population? Felons 0 Pretrial 00ther (briefly describe): Felony offenders who are enrolled in the Step Forward program who score moderate or high on the vocationational / education need or are unemployed or under employed Describe the program: a. Based on what your program is intended to address within your targeted population, what are your eligibility (including exclusionary) criteria? Include requirements for assessments and assessment results. The offender must be an existeing client of Step Forward. To be reffered to the Career Pathways group offenders should score "probable" or "highly probable" on the vocation/ education need or are unemployed or under employed. b Assessment (not screening) is the foundation of evidence-based practices. Referrals to treatment programs should be based upon assessed needs. Please describe your assessment practices below: i. Is a risk and/or need assessment (includes substance abuse or mental health assessment) required prior to referral or admission to this program? YES„ Prior to Referral ii. If an assessment is used, identify the tool: COMPAS & the Holland Code for employment interest and assessment iii. Who completes the assessment? Step Forward Intake Staff complete the COMPAS and the Career Pathways staff person completes the Holland Code iv. Does the substance abuse assessment result in a recommended level of treatment per American Society of Addition Medicine (ASAM) criteria? NA v. Is there a process to ensure that offenders receive the recommended level of treatment per the assessment? NA c. Are recommendations for the program made in the PSI or PV sentence recommendation? NO Are required assessments completed prior to the recommendation? NA ci. How else are offenders identified and/or referred to the program? All potential clients are referred to the intake unit. Defendants are referred either as a condition of bond or offenders are referred by the Probation Department to fulfill their probationary obligations. Referrals may come directly from the bench, defense counsel or the offender may request to attend the Career Pathways group. e. Identify who is responsible for confirming eligibility and describe the process. The intake staff is responsible for confirming eligibility based upon their criminal history and COMPAS scores from the intake and assessment. Questions on eligilbilty are referred to the Supervisor for resolution. . Describe your process for addressing referrals not meeting program target/eligibility. If Page 2 of 5 fain ,• , D e:111 kIffir 0.0 :P r.o,g tiMit a client is not eligible for Step Forward the court and/or Agent is notified immediately after the intake has been completed via phone and/or in writing. . How is CCIS data gathered/entered? Once the client has been deemed eligible for Step Forward, they are entered into our C*Star database. It operates in a similar fashion as COMPAS case manager, in that each enrollment reuires a program code. Our codes mimic the CCIS codes. Therefore when a Career Pathways enrollment is generated it will be saved as an B15 under the P& S funding. We can query the database at any time for the number of B15s completed for that day or within a specified time period. All required CCIS information is captured as a comma delineated file and sent to NorthPointe. . Describe the program design (programs using this description form should be delivered primarily through a group or class structure): i. Name of curriculum (if applicable and please spell out abbreviations). • Offender Workforce Development (Federal Program) ii. Is the group open or closed? Open iii. What is the minimum/maximum number of participants per group, as identified in the curriculum? 15 iv. What is anticipated number of groups that will be conducted during the fiscal year? There is one classroom group per week and one computer lab session per week at each of our two locations for a total of 208 groups per year. v. How many sessions will be completed per group? There are 7 session to complete the curriculum plus lab time vi. What is the length of each group session? Each session is 2 hours, lab is 2 hours as well vii. Identify what skills are taught in this program: The participants are taught the several topics including Job vs Career, Success and Self Concept, Dress and Hygiene Networking, Expectations and Goals, Skills and Talents, Strengths and Weaknesses, Applying for a Job — Do's and Don'ts, Job Hunting Tips, Reasons you do not hear back, How to get noticed, What employers use to screen out people, Resumes and Cover Letters. During the lab the offenders practice:How to answer the felony question, Interview follow up and thank you letters, Tips for Executing a Successful Interview Mock Interview and feedback, Top Questions for interviewers, Job Retention, Job Survival, Transition Barriers, Motivation and Positive Attitude, Nutritional Information/Staying Healthy. viii. Identify if/how participants transition between various phases or treatment locations (jail/residential/community) as applicable to your program: N/A x. Are individual sessions part of the program? SOMETIMES x. if individual sessions are part of the program and billed separately, how many individual sessions are anticipated per participant? Individual sessions are not billed seperately xi. On what basis would individual sessions be used? Offenders may use the computer "lab" to work on reumes or job search. They may also request indiviudal time with the instructor to review and edit a resume or work on interviewing skills techniques. Individual sessions may also be required for Page 3 of 5 the offender to complete a ServeSafe certification. i. Identify the training or credentials held by your service provider qualifying him/her to provide this service: This group is taught by a community corrections specialist case manager however is often co-facilitated/supervised by the Supervisor of Step Forward who is a certified Offender Workforce Specialist through NIC. . How are delivered services and offender progress and participation documented by the service provider? Progress reports are submitted after every group to the Step Forward case manager on client's participation. . How is offender progress/partiCipation reported to the probation officer or referral source? Include frequency of reporting positive and negative progress and types of reports provided such as intake, monthly, termination, etc. The Step Forward case managers report back to the probation department and/or the court monthly on the offender's participation or lack of progress. A telephone or email contact is made if immediate attention is required due to inadequate progress. I. Review your answers above. Summarize other aspects of the program not specifically identified above that you feel are critical to understanding this program: As part of the Career Pathways Group we will be offering ServeSafe certifcation to those offenders who are interested in the food services field. The offender must first complete the Career Pathways group and will then be eligible to study for and take the test at our computer lab with no cost to them. This will provide some offenders with an advantage over other job seekers, as the employer will nto have to pay for the certification. Other certifications / licensures are being explored as well. 4. A program must meet at least one of the following objectives and there should be consistency between the objectives and strategies identified in Part I of your application, your targeting and eligibility noted above and your response here. a. Will this this program reduce prison commitments? YES 1. If YES, by targeting which Key Performance Indicator? Both If "Both," please describe below how your plan will impact each. ii. Clearly describe how this program will impact the PCR: Individuals referred to this group may be headed to prison if they return to criminal behavior because they have no steady source of income. This group is designed to help offenders set career/ education goals and think about their employment longer term. Employment / vocation are known criminogenic factors, offenders who have steady and gainful employment may be less likily to engage in criminal behavior. b. Is this program intended to impact recidivism? YES i. If YES, by targeting which Key Performance Indicator? Both If "Both," please describe below how your plan will impact each. ii. Clearly describe how recidivism will be impacted: By addressing the criminogenic need of employment, research shows that recidivism reductions will be achieved. . PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the status of the following Key Performance Indicators, at a minimum: a. OCC recommends that 75% of PA511 funded program enrollees are from this program's primary target population. This discourages net widening and focuses on populations in Page 4 of 5 • support of your objective(s). b. Track the changes in PCRs, ADP and/or LOS based upon your program objectives per Part I. This will reflect status toward achievement of your objective(s). Track jail bed days saved if applicable to your program design. fr:; 71a unsuccessful terminations frill itivcc:arn, e. Track the successful /unsuccessful discharge from probation for program h,a..sed on your program design such as newly acquired or improved skills, tests passed, pre/post ,:coL Contact your grant coordinator tor assistance if necessal. Page 5 of 5 CCAB: Oakland County FY: 18 For OCC Use Only. , Approved COS Code: Approved Projected Enrollment Cond,tions: Coordinator: Local Program Name: Thinking Matters - Jail Service Provider: Oakland County Sheriff's Office Budget Recommendation: CCIS Service Type: CO1 - Cognitive Programming Projected Enrollment: 260 Projected Length of Stay: 42 days Does this program also use DDJR funding?, NO If YES, how many OUIL 3rds are projected? Program Location (select all that apply): Jail: El Residential: • Community: E Program Status (new, modification, continuation): Continuation If a modification, describe here: List projected enrollment by member county: GROUP/CLASS DELIVERED PROGRAMMING - • This form is for program activities delivered primarily through a group or class-type structure. • Groups that are cognitive in nature must be separate for both male and female populations. • When developing eligibility criteria think about what behavior or characteristic in addition to addressing PCRs or jail utilization that the program is intended to address. • Use of individual sessions should be described when asked for. • New CCIS codes have been established to identify the specialized nature of some programs and their populations. • Cognitive, Substance Abuse Treatment, Sex Offender Treatment, Employment, Life Skills, and Domestic Violence programs are all programs that would use this form. • G18 — Substance Abuse Outpatient: Counties should exhaust all other funding resources (I.e. Medicaid) before utilizing P.A. 511 funding. • G00 is an option for "other" group-type programming not specifically identified here (discuss with your coordinator first). • It will be recommended that CCABs receive a memorandum of understanding from local school districts, substance abuse coordinating councils, community mental health agencies, etc., clarifying what services are or are not available for your targeted populations under their existing funding and why/why not PA511 funds are required for these services. [ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM. Copy the objective(s) frorn your felony and/or recidivism analysis (Part I) that this program is designed to address: a. PCR Objectives: I. Overall Prison Commitment Rate Objective, which states: Lower or maintain the PCR at no more than 20% ii. Group 2 Straddle Cell Objective, which states: Maintain or lower the Group 2 straddle cell category PCR at 25%. h, Recidivism Objectives: i. Probation Violator New Sentence, which states: To reduce the number of new sentence violators sentenced to prison from 138 to 128 for a 2% reduction in Page 1 of 5 this PCR to 27% or lower. ii. Probation Violator Technical, which states: To reduce the number of technical violators sentenced to prison from 158 to 143 for a 2% reduction in this PCR to 19% or lower. . Based on your objective(s), what is:your target population? El Felons El Pretrial NOther (briefly describe): Male and female inmates in the Oakland County Jail who are convicted of a felony offense, have a SGL in the straddle cell range or are moderate to high risk for reoffending according to the COMPAS scores. If there is room in the program misdemeanors (male or female) that are sentenced to more than 50 days in jail and have been sentenced into the program by the judge so that a time cut can be awarded. Misdemeanors would need to have 3 or more prior misdemeanors or 1 or more prior felony in order to be considered "high” risk and eligible for services /funding Describe the program: a. Based on what your program is intended to address within your targeted population, what are your eligibility (including exclusionary) criteria? Include requirements for assessments and assessment results. Eligibility will be based on the offender's COMPAS score. The offender must score a 3 or above in Risk scales or 3 or above in a minimum of two needs scales: criminal personality, criminal thinking, criminal involvement, and/or cognitive behavior on the COMPAS; Probation Violators are eligible regardless of score. b. Assessment (not screening) is the foundation of evidence-based practices. Referrals to treatment programs should be based upon assessed needs. Please describe your assessment practices below: i. Is a risk and/or need assessment (includes substance abuse or mental health assessment) required prior to referral or admission to this program? YES, Prior to Admission ii. If an assessment is used, identify the tool: COMPAS iii. Who completes the assessment? A copy of the COMPAS assessment completed by MDOC is obtained. iv. Does the substance abuse assessment result in a recommended level of treatment per American Society of Addition Medicine (ASAM) criteria? NA v. Is there a process to ensure that offenders receive the recommended level of treatment per the assessment? NA c. Are recommendations for the program made in the PSI or PV sentence recommendation? Sometimes, it depends on the agent Are required assessments completed prior to the recommendation? YES d. How else are offenders identified and/or referred to the program? Offenders can be sentenced into the program by the courts, reviewing the jail population for eligible offenders may also find possible candidates that will be forwarded to the court for the possibility of an amended sentence. Additionally offenders can make requests to participate in the program through caseworkers working within the jail. e. identify who is responsible for confirming eligibility and describe the process. The eligibility is confirmed by a staff of the OCSO who works closely with the program. Page 2 of 5 r\MIL 4-Mbgla • log i 1E1 g. f. Describe your process for addressing referrals not meeting program target/eligibility. If an offender is sentenced to the program by the courts on an ineligible charge the offender is notified, and a letter is sent to the court informing the judge that the offender is ineligible for this program. These offenders may be eligible for other non- community corrections funded programs offered within the jail by Sheriff's Office Program Services staff. g. How is CCIS data gathered/entered? Information on admissions and completions are compiled and then entered into the C*Star database. Program information is stored under program code C01. We can query the database at any time for the number of COls completed that day or within a specified time period. All required COS information is captured as a comma delineated file and sent to NorthPointe. h. Describe the program design (programs using this description form should be delivered primarily through a group or class structure): I. Name of curriculum (if applicable and please spell out abbreviations). Thinking Matters ii. is the group open or closed? Open ill. What is the minimum/maximum number of participants per group, as identified in the curriculum? There is a minimum of 3 and maximum of 15 iv. What is anticipated number of groups that will be conducted during the fiscal year? There are 3 separate open ended groups being run (2 male, 1 female). Each of these groups meet at least 6 times a week. Therefore it is anticipated that stated that 900+ groups will be run during the fiscal year. v. How many sessions will be completed per group? 36 vi. What is the length of each group session? 90 minutes, an additional 30 minutes is needed for transport of inmates to and from group back to their respective cells. vii. Identify what skills are taught in this program: The Thinking Matters curriculm and information on being able to identify anti-social thinking patterns that lead to repeated, illegal, negative, or destructive behaviors and to develop new thinking patterns that establish new core attitudes and beliefs through thinking reports and role rehearsals. viii. Identify if/how participants transition between various phases or treatment locations (jail/residential/community) as applicable to your program: Modules are self contained within one week series. Offenders may enter the program at the start of a new week and complete the modules in any order. All offenders enrolled in the Thinking Matters program are also required to enroll in the Jail Reentry program. This part of the program develops a discharge/ aftercare plan (see program description for Jail Reentry) ix. Are individual sessions part of the program? YES x. If individual sessions are part of the program and billed separately, how many individual sessions are anticipated per participant? Individual sessions will occur but not be billed separately. xi. On what basis would individual sessions be used? If additional assistance is noted within the group sessions the offender will be met with individually to ensure completion of the module. Additional sessions can also be offered in a Page 3 of 5 higher score is indicated on the offender COMPAS. i. Identify the training or credentials held by your service provider qualifying him/her to provide this service: Caseworkers have received training in the Thinking Matters programming. Additionally they have received training in Motivational Interviewing. j. How are delivered services and offender progress and participation documented by the service provider? All inmates participating in the program are entered into C*star where their enrollment and completion information is stored. The staff also maintains an individual client folder containing class and progress notes. There are no billing issues as Sheriff's Department staff positions are paid by the grant to deliver this program. lc How is offender progress/participation reported to the probation officer or referral source? Include frequency of reporting positive and negative progress and types of reports provided such as intake, monthly, termination, etc. The IVIDOC agent will be notified when an offender completes the progam as it often affects the offender's out date. I. Review your answers above. Summarize other aspects of the program not specifically identified above that you feel are critical to understanding this program: A prerequisite for participation in the Thinking Matters Program is approval from the Courts. With this approval and upon completion, the offender receives a 25% reduction off their jail sentence. The actual number of jail days saved is entered into C*Star and can be queried at any time. 4. A program must meet at least one of the following objectives and there should be consistency between the objectives and strategies identified in Part I of your application, your targeting and eligibility noted above and your response here. a. Will this this program reduce prison commitments? YES i. If YES, by targeting which Key Performance indicator? Both If "Both," please describe below how your plan will impact each. ii. Clearly describe how this program will impact the PCR: Inmates placed into the program must score moderate to high risk on the COMPAS recidivism scale or moderate to high on at least 2 of the following need scales: criminal personality, criminal thinking, criminal involvement, and/or cognitive behavior on the COMPAS, These are inmates that could have potentially been sentenced to prison. The Court opted to have them serve their sentence in the County Jail and complete the class rather than prison. The program is cognitive behavioral in nature and is effective in addressing several of the criminogenic factors that contribute to redicivism. b. Is this program intended to impact recidivism? YES i. If YES, by targeting which Key Performance Indicator? Both If "Both," please describe below how your plan will impact each. ii. Clearly describe how recidivism will be impacted: The program is cognitive behavioral in nature, CBT has been shown to be effective in addressing several of the criminogenic factors that contribute to redicivism. Research shows that addressing criminogenic needs can reduce recidivism by up to 30%. Targeting high risk, high need offenders for this program will reduce the likelihood of reoffending either with a new crime or for a technical violation. Page 4 of 5 Recidivism will be measured by # of inmates who successfully complete the program but are returned to jail within a 6, 12 and 24 month period. This measurement is possible through the criminal justice data warehouse. . PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the status of the following Key Performance Indicators, at a minimum: . OCC recommends that 75% of PA511 funded program enrollees are from this program's primary target population. This discourages net-widening and focuses on populations in support of your objective(s). b. Track the changes in OCRs, ADP and/or LOS based upon your program objectives per Part I. This will reflect status toward achievement of your objective(s). c. Track jail bed days saved if applicable to your program design. d. Track successful and unsuccessful terminations from the program. e. Track the successful /unsuccessful discharge from probation for program completions/failures. 6. Develop additional performance indicators based on your program design such as newly acquired or improved skills, tests passed, pre/post test results, etc., as you deem appropriate. Contact your grant coordinator for assistance if necessary. Page 5 of 5 P.0.0 ram LD*:solpittoo di i CCAB: Oakland County FY: 18 For OCC Ilse Only: Approved CCIS Code: Approved Projected Enrollment Budget Recommendation: ConditIons: Coordinator: Local Program Name: Thinking Matters -Community Service Provider: Oakland County Community Corre c t i o n s CCIS Service Type: CO1 - Cognitive Programming Projected Enrollment: 275 Projected Length of Stay: 120 Does this program also use DDJR funding? Choose an item. If YES, how many OUIL 3rds are projected? Program Location (select all that apply): Jail: 0 Residential: 0 Community: E1 Program Status (new, modification, continuation): Continuation If a modification, describe here: List projected enrollment by member county: J GROUP/CLASS DELIVERED PROGRAMMING — • This form is for program activities delivered primarily t h r o u g h a g r o u p o r c l a s s - t y p e s t r u c t u r e . • When developing eligibility criteria think about what be h a v i o r o r c h a r a c t e r i s t i c i n a d d i t i o n t o addressing PCRs or jail utilization that the program is i n t e n d e d t o a d d r e s s . • Use of individual sessions should be described when as k e d f o r . • New COS codes have been established to identify the s p e c i a l i z e d n a t u r e o f s o m e p r o g r a m s and their populations. • Cognitive, Substance Abuse Treatment, Sex Offender T r e a t m e n t , E m p l o y m e n t , L i f e S k i l l s , a n d Domestic Violence programs are all programs that would u s e t h i s f o r m . • G18 — Substance Abuse Outpatient: Counties should exhau s t a l l o t h e r f u n d i n g r e s o u r c e s ( i . e . Medicaid) before utilizing PA 511 funding. • GOO is an option for "other" group-type programming not s p e c i f i c a l l y i d e n t i f i e d h e r e ( d i s c u s s with your coordinator first). • In the future cognitive programs may have separate C C 1 S c o d e s b a s e d o n a b e g i n n i n g , intermediate or intensive program design. • It will be recommended that CCABs receive a memor a n d u m o f u n d e r s t a n d i n g f r o m l o c a l school districts, substance abuse coordinating counc i l s , c o m m u n i t y m e n t a l h e a l t h a g e n c i e s , etc., clarifying what services are or are not available for y o u r t a r g e t e d p o p u l a t i o n s u n d e r t h e i r existing funding and why/why not PA511 funds are re q u i r e d f o r t h e s e s e r v i c e s . NSW ER ALL CIU EST IONS USING "N F NOT APPLICABLE TO TH I S . P A R T I C U L A R P R O G R A M . 1. Copy the objective(s) from your felony and/or recidivism a n a l y s i s ( P a r t 1 ) t h a t t h i s p r o g r a m i s designed to address: a. PCR Objectives: i. Overall Prison Commitment Rate Objective, which states: Lower or maintain the PCR at no more than 20% ii. Group 2 Straddle Cell Objective, which states: Maintain or lower the Group 2 straddle cell category PCR at 25%. b. Recidivism Objectives: Page 1 of S i. Probation Violator New Sentence, which states: To reduce the number of new sentence violators sentenced to prison from 138 to 128 for a 2% reduction in this PCR to 27% or lower. ii. Probation Violator Technical, which states: To reduce the number of technical violators sentenced to prison from 158 to 143 for a 2% reduction in this PCR to 19% or lower. •2. Based on your objective(s), what is Your target population? IZIFelons El Pretrial ElOther (briefly describe): 3. Describe the program: a. Based on what your program is intended to address within your targeted population, what are your eligibility (including exclusionary) criteria? Include requirements for assessments and assessment results. All particpants will have been been assessed with the COMPAS prior to being placed in the program. Offenders must have scored probable or highly probable in the following areas on the COMPAS in order to be enrolled in the Thinking Matters program; cognitive behavioral, criminal opportunity, criminal personality, criminal thinking self report, negative social cognitions, substance abuse, social environment, criminal associates, or socialization failure. All groups will be gender specific. b. Assessment (not screening) is the foundation of evidence-based practices. Referrals to treatment programs should be based upon assessed needs. Please describe your assessment practices below: I Is a risk and/or need assessment (includes substance abuse or mental health assessment) required prior to referral or admission to this program? YES Prior to Referral ii. If an assessment is used, identify the tool: COMPAS iii. Who completes the assessment? The Step Forward Intake staff complete the COMPAS in order to develop a supervison plan. However the COMPAS bar charts are also received from probation to determine eligibility. iv. Does the substance abuse assessment result in a recommended level of treatment per American Society of Addition Medicine (ASAM) criteria? NA v. Is there a process to ensure that offenders receive the recommended level of treatment per the assessment? NA c. Are recommendations for the program made in the PSI or PV sentence recommendation? YES Are required assessments completed prior to the recommendation? YES d. How else are offenders identified and/or referred to the program? Offenders are placed into this group (and others) based on their COMPAS needs. Offenders must be a participant of Step Forward, Step Forward was designed to create a comprehensive supervision / treatment plan that addresses the offender's risks /needs. Not every offender is ready to start with the Thinking Matters group, some may need to address other needs first, like housing or substance abuse. Some offenders may not need to attend the Thinking Matters group at all. Having Thinking Matters a a part of Step Forward rather than a stand alone program, helps to ensure that the offenders are Page 2 of 5 . . r1gr offri voomi rot_11)LC I a.s.s 11 receiving the appropriate intervention at the appropriate time and that all related risks are being addressed. e. Identify who is responsible for confirming eligibility and describe the process. The Step Forward intake staff, eligibility questions can be referred to a supervisor if necessary. f. Describe your process for addressing referrals not meeting program target/eligibility. Correspondence is always sent to the probation agent or judge indicating if someone is not eligible for service. g. How is CCIS data gathered/entered? Information on admissions and completions are compiled and then entered into the C*Star database. Program information is stored under program code CO1 - community. We can query the database at any time for the number of C01-communitys completed that day or within a specified time period. All required CCIS information is captured as a comma delineated file and sent to NorthPointe. Ii. Describe the program design (programs using this description form should be delivered primarily through a group or class structure): i. Name of curriculum (if applicable and please spell out abbreviations). Thinking Matters ii. Is the group open or closed? Open iii. What is the minimum/maximum number of participants per group, as identified in the curriculum? There will be a maximum of 15 per group and a minimum of 3 iv. What is anticipated number of groups that will be conducted during the fiscal year? There are 4- 5 groups per week at the Pontiac location and 4 per week at the Troy location, for a total of 9 groups per week or 416-468 sessions per year. v. How many sessions will be completed per group? Each offender will complete an average of 12 weeks. This is an average as each offender will only move on based on his or her grasp of the program concepts. vi. What is the length of each group session? 90 minutes vii. Identify what skills are taught in this program: Participants are taught to identify anti-social thinking patterns that lead to repeated, illegal, negative, or destructive behaviors and to develop new thinking patterns that establish new core attitudes and beliefs through thinking reports and role rehearsals. viii. Identify if/how participants transition between various phases or treatment locations (jail/residential/community) as applicable to your program: Offenders will be able to transition form the jail Thinking Matters program into the Step Forward Thinking Matters program. Offenders will be able to continue with their 'situations' as both programs use the same database for tracking purposes. ix. Are individual sessions part of the program? NO x. If individual sessions are part of the program and billed separately, how many individual sessions are anticipated per participant? N/A xi. On what basis would individual sessions be used? N/A i. Identify the training or credentials held by your service provider qualifying him/her to provide this service: Instructors are case managers of the Step Forward program and Page 3 of 5 MVO "MI II 0111 have attended the facilitator training for Thinking Matters and have also attended an advanced Thinking Matters training. Many hold MSWs or Master's Degrees. , How are delivered services and offender progress and participation documented by the service provider? All offenders participating in the program are entered into C*star where their enrollment and completion information is stored. The staff also maintains an individual client folder containing class and progress notes. There are no billing issues as Step Forward staff positions deliver this program. . How is offender progress/participation reported to the probation officer or referral source? Include frequency of reporting positive and negative progress and types of reports provided such as intake, monthly, termination, etc,. Referring agents receive rmonthly progress reports on the status of each of their offenders. In addition agnets may access the C*Star database at anytime to see how clients are doing. I. Review your answers above. Summarize other aspects of the program not specifically identified above that you feel are critical to understanding this program: ____ ..._ _____ 4. A program must meet at least one of the following objectives and there should be consistency between the objectives and strategies identified in Part I of your application, your targeting and eligibility noted above and your response here. a. Will this this program reduce prison commitments? YES I. If YES, by targeting which Key Performance Indicator? Both If "Both," please describe below how your plan will impact each. ii. Clearly describe how this program will impact the PCR: Moderate to high risk offenders are often those within the straddle cell sentencing range. Referring these offenders to Step Forward, and therefore Thinking Matters, in lieu of prison will reduce prison commitment rates for this group as well as overall. In addition many of the offenders coming intop Stpe Forward and enrolled in the Thinking Matters group are probation violators. Addressing the criminogenic behaviors that led to the violation reduce the likelihood of repeat behavior and therefore the likelihood of a prison sentence. . Is this program intended to impact recidivism? YES I. If YES, by targeting which Key Performance Indicator? Both If "Both," please describe below how your plan will impact each. ii. Clearly describe how recidivism will be impacted: The program is cognitive behavioral in nature, CBT has been shown to be effective in addressing several of the criminogenic factors that contribute to redicivism. Research shows that addressing criminogenic needs can reduce recidivism by up to 30%. Targeting high risk, high need offenders for this program will reduce the likelihood of reoffending either with a new crime or for a technical violation. . PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the status of the followin : Key Performance Indicators, at a minimum: a. OCC recommends that 75% of PA511 funded program enrollees are from this program's primary target population. This discourages net-widening and focuses on populations in support of your objective(s). b. Track the changes in PCFts, ADP and/or LOS based upon your program objectives per Part I. This will reflect status toward achievement of your objective(s). c. Track jail bed days saved if applicable to your program design. Page 4 of 5 Iria It))00,0010ttikci(r* d. Track successful and unsuccessful terminations from t h e p r o g r a m . e. Track the successful /unsuccessful discharge from prob a t i o n f o r p r o g r a m completions/failures. _ -- . Develop additional performance indicators base d o n y o u r p r o g r a m d e s i g n s u c h a s n e w l y acquired or improved skills, tests passed, pre/post t e s t r e s u l t s , e t c . , a s y o u d e e m a p p r o p r i a t e . Contact your grant coordinator for assistance if nec e s s a r y . Page 5 of 5 WJLP $,Vii"Fg4.01g*: CCAB: Oakland County FY: 17 For OCCElse Only: ...Approved eCIS COde Approved Projected Enrollment: . . Budget Rec . Conditions: Coordinator; - Local Program Name: Pretrial Services Supervision EM Service Provider: Okaland County Community Corrections ommendation: CC1S Service Type: DOS Electronic Monitoring Projected Enrollment: 510 Projected Length of Stay: 42 days Does this program also use DDJR funding? NO If YES, how many OUIL 3rds are projected? Program Location (select all that apply): I Jail: • Residential: • Community: 0 Program Status (new, modification, continuation): Continuation If a modification, describe here: List projected enrollment by member county: Please remember that if this program is a continuation from last year (as indicated on the "Summary" document) you do not need to submit a new description. SUPERVISION SERVICES — • Supervision programs include Day Reporting, Electronic Monitoring, Intensive Supervision and Pretrial Supervision. • It may be proposed that Day Reporting be eliminated as a program type since service typically delivered under DR could be funded under Case Management or intensive Supervision. • PA511 funds can not be used to provide Electronic Monitoring Services for MDOC probationers unless it is for pretrial supervision of a probationer with a new charge (call your grant coordinator for exceptions). • When developing eligibility criteria, think about what behavior or characteristic in addition to addressing PCRs or recidivism that the program is intended to address. • Supervision programs are not intended to simply provide access to substance abuse testing absent other supervision activities. • Costs associated with Substance Abuse Testing may be incurred as "supply" costs in this program's budget if testing is part of the program design. • OCC requires that an objective pretrial assessment be used before defendants are referred for pretrial supervision. ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM. Copy the objective(s) from your felony and/or recidivism•analysis (Part I) that this program is designed to address: a. PCR Objectives: i. Overall Prison Commitment Rate Objective, which states: Lower or maintain the PCR at no more than 20% H. Group 2 Straddle Cell Objective, which states: b. Recidivism Objectives: i. Probation Violator New Sentence, which states: Page 1 of 5 %10.1119.0141I5j100' ii. Probation Violator Technical, which states: Based on your objective(s), what is your target population? LI Felons lE1 Pretrial NOther (briefly describe): The target population for Electronic Monitoring is felony or misdemeanor defendants on pretrial release t h a t require more restrictive/intensive supervision based on their Praxis risk score. Defendants wh o h a v e a risk score of 6-9 or and are charged with a non-violent felony or high severity misdemeano r O R w h o score 3-5 and are charged with a violent felony may be eligible. . Describe the program: 1 a. Is an assessment or screen required to determine eligibility? Assessment b. If an assessment is used then provide the name of the assessment tool: The Praxis risk score is used to drive the most appropriate level of supervision. However, the judicial officer always has the option of rejecting the recommendation or ordering a defendant to EM who has not scored for EM according to the Praxis. c. Based on what your program is intended to address within your targeted population, what are your eligibility (including exclusionary) criteria? Be sure to include assessment scores if applicable. In order to be eligible for EM the defendant must have EM ordered as a condition of bond. Defendants who have a risk score of 6-9 or and are charged with a non-violent felony or high severity misdemeanor OR who score 3-5 and are charged with a violent felony are eligible. d. Are recommendations for the program made in the PS1 or PV sentence recommendation? NO e. How else are offenders identified and/or referred to the program? Defendants are referred to the program via the Bond Recommendation by the Pretrial Services Unit and ultimately through an order by the judicial officer. f. Identify who is responsible for confirming eligibility and describe the process? All EM cases are handled between 1.5 case managers who are responsible for ensuring a court order has been recieved. The case managers receive a faxed copy of the court order. They review the court order to ensure the defendant has been ordered to EM and for any restrictions, schedule, etc. The case managers coordinate all aspects of the EM from scheduling hook up at the jail to daily reviewing of points, vioaltions and alarms. g. Describe your process for addressing referrals not meeting program target/eligibility. If there is a judicial order requiring a defendant to receive EM services even though he does not meet the eligibility criteria, we will still supervise the defendant pursuant to the court order. h. How is CCIS data gathered/entered? All supervision cases are entered into our C*Star database. It operates in a similar fashion as case manager, in that each enrollment requires a program code. Our codes mimic the CCIS codes. Therefore when an EM enrollment is generated it is saved as an D08. We can query the database at any time for the number of D08s completed for that day or within a specified time period. All required CCIS information is captured as a comma delineated file and sent to NorthPointe. i. Are offenders supervised through (select all that apply): Page 2 of 5 Office Visits: Ei EMS: • TX Reporting: M TX System (e.g. OffenderLink): • Field Contacts: • Other (describe): 3. If using electronic monitoring or other technology (including phone systems) answer and clearly explain the following (use NA if not applicable to your program): i. What kind of equipment/system: We use a variety of equipment depending on the court order and the needs of the client. Most commonly GPS and transdermal alchoi devices are used / ordered. We do not use RF expect in extreme cases of 24 hour lock down. ii. Vendor for equipment/service: Rancillio Home Confinement, and House • Arrest Services. iii. Cost assessed by the vendor per unit/offender/day (clearly describe): The costs associated with the electronic devices are mostly incurred by the defendant. There is a line item for defedants who qualify for EM under the Praxis but can not afford it. If the cost hinders their release then Community Corrections will pay. If a defendnat is on a fixed income, diability or currently has no inclome • they may qualify for community correctiosn to pay. In some case community corrections will enter into an agreement with the defendnat oto have half the cost. Cases are handled on a cases by case basiss. Per Diem rate ranges from $6.00-$14.00 per day based on equipment. Costs associated with the automated telephone reporting system are paid by Oakland County Community Corrections, the'cost is $3.75 per month per defendant regardless of the number of inbound reporting calls. iv. Who does the equipment installation/retrieval? Installation/retrieval of electronic monitoring equipment is the responsibility of the EM vendor. v. Who sets up schedules and/or monitors compliance? Compliance is monitored by both the vendor and Oakland County Community Corrections personnel. A defendant's compliance with schedules, travel restrictions and equipment issues (le. Battery charging, downloading) is continuously monitored by the vendor. OCCCD personnel review all alarms and violation to ensure the vendors are following established protocol. k. What is the frequency of reporting/contact with the offender? The frequent}, of reporting is once per week at a minimum. However due to alarms, schedules changes, etc., the case managers may have more contact with these defendants than once per week. I. How is frequency of reporting/contact determined? All defendant's on any electronic monitoring device are considered "intensive" and are therefore placed on a high level of supervision. The frequency of contact established by our judges (as part of our differential levels of supervision) for "intensive" supervison is once per week. m. What happens during a typical "report" and how long is it estimated to take? A typical "report' is a 3 minute automated telephone call that is designed to specifically review the defendant's conditions of bond and provide notification of next appearance. Additionally, defendants are contacted periodically by their case manager to review specific EM requirements, violations or alarms. n. Does the program design include collateral contacts with family, employer, school, treatment provider, etc.? YES if employment, education, and/or treatment is ordered Page 3 of 5 .Sl1 i1fr•. as a condition of release, the program does include collateral contacts with these agencies. Additionally, if victims are involved, victims are contacted. o. Does the program assist offenders with securing identification and/or refer to additional social or supportive services? Yes If Yes, how? The program is designed to assist the defendant (and family members if necessary) with referrals to community agencies for supportive services (ie Victim services, alcohol/drug support services, mental health services). p. Does the program monitor for new criminal activity? Yes If Yes, how? q. This program Monitors drug/alcohol testing. r. Explain involvement in 'p' above including the frequency/cost of testing if provided: if drug testing is a condition of bond, the casernanagers will make referrals to a testing program and monitor the defendant's compliance. Compliance is then reported to the court trhough progress reports. s. How are delivered services and offender progress and participation documented by the service provider? A defendant's compliance with his / her reporting schedule as well as the conditions of supervison are tracked in the C*star database. Since Community Corrections staff provide this service there is no billing, if a defendant has no income, is on a fixed income, or is being detained simply because he can not pay for the EM device and this has been verified by the court or supervision Community Corrections may pay for the device. The vendor will send an invoice to Community Corrections, the invoice contains the defendants's name, and dates of of provided EM service. This is checked against our database for accuracy before being approved. t. How is offender progress/participation reported to the probation officer or referral source? include frequency of reporting positive and negative progress and types of reports provided such as intake, monthly, termination, etc. Prior to each court date an updated progress report detailing the defendant's compliance with conditions of bond is sent to the court. However in the instance of a positive drug screen, rearrest or other egregious technical violation a request for an immediate bond revocation / hearing is sent to the court. The court decides how to proceed from there. Progress reports are also sent to the district court and MDOC probation agents prior to sentencing to add to their PSI reports. All documentation is also available to them through our C*Star database. U. Review your answers above. Summarize other aspects of the program not specifically identified above that you feel are critical to understanding this program: The automated system also makes outbound, court reminder telephone calls to the defendant. Research has shown that reminding defendants of their court date is the single most effective thing a program can do to reduce failures to appear. 4. A program must meet at least one of the following objectives and there should be consistency between the objectives and strategies identified in Part I of your application, your'targeting and eligibility noted above and your response here. a. Will this this program reduce prison commitments? YES i. if YES, by targeting which Key Performance Indicator? Overall PCR If "Both," please describe below how your plan will impact each. ii. Clearly describe how this program will impact the PCR: A recent study from Page 4 of 5 the Laura and John Arnold Foundation indicates that defendants who spend as little as two days in pretrial detention have significantly higher rate of post- conviction recidivism than defendants not held in custody. Individuals who do well on supervision are less likely to receive sentences of incarceration or may receive less severe sentences. . Is this program intended to impact recidivism? YES I. If YES, by targeting which Key Performance Indicator? Probation Violators with a new sentence If "Both," please describe below how your plan will impact each. ii. Clearly describe how recidivism will be impacted: Many of the EM options work to reinforce behavior modification learned in treatment settings. For instance an EM curfew will help to encourage changing a criminal lifestyle or antisocial leisure activities. Changing a defendant's behavior patterns and thinking are the first steps in moving them away from a criminal lifestyle into a more socially acceptable one. The intense supervision associated with EM does not allow most defendants the opportunity to reoffend. 5. PERFORMANCE MEASUREMENT:. At Midyear and Year end you are required to report on the status of the following Key Performance Indicators, at a minimum: - a OCC recommends that 75% of PA511funded program enrollees are from this program's ._ . _ - primary target population. This discourages net-widening and focuses on populations in . . support of your objective(s). b. . Track the changes in PCFts,.ADP -and/or LOS based upon your program objectives per Part I. This will reflect status toward achievement of your objective(s). c. Track jail bed days saved if applicable to your program design . d Track successful and unsuccessful terminations from the program. e Track the successful /Unsuccessful discharge from probation for program completions/failures. _ . Develop additional performance indicators based on your program design such as securing of identification, completion of other monitored programs and conditions, etc., as you deem appropriate. Contact your grant coordinator for assistance if necessary. Page 5 of 5 CCAB: Oakland County FY: 18 For OCC Use Onty: Approved COS Code Approved Projected Enrollment: Budget Recommendotion: Conditions: Coordinator: Local Program Name: Pretrial Services Service Provider: Oakland County Community Cor r e c t i o n s CCIS Service Type: F22 - Pretrial Assessm ent Projected number of assessments (enrollment): 10,000 Does this program also use DDJR funding? NO If YES, how many OUIL 3rds are projected? Program Location (select all that apply): Jail: El Residential: El Community: ID Program Status (new, modification, continuation ) : Continuation If a modification, describe here: List projected enrollment by member county: ASSESSMENT SERVICES - Provides for thorough assessment of offender n e e d s : • COMPAS or other objective, commercial risk/nee d a s s e s s m e n t • Assessment for substance abuse, mental health, o r p r e t r i a l s e r v i c e s e l i g i b i l i t y • Assessments provided by different service provide r s w i l l r e q u i r e s e p a r a t e p r o g r a m description forms • Funding under assessment also includes the task o f u s i n g r e s u l t s t o d e v e l o p t r e a t m e n t p l a n s and/or recommendations for available services • Assessment for entry into pretrial programming • Assessment funding is not intended to provide fo r c l i e n t a s s e s s m e n t f o r p o p u l a t i o n s a l r e a d y assessed by MDOC probation staff NS‘F—AITECA117/15 1—JiiNG "NA" IF NOT APPLICABLE TO THIS PART I C U L A R P R O G R A M 1. Copy the objective(s) from your felony and/or re c i d i v i s m a n a l y s i s ( P a r t I ) t h a t t h i s p r o g r a m i s designed to address: — a. b. PCR Objectives: i. Overall Prison Commitment Rate Objective, whi c h s t a t e s : Lower or maintain the PCR at no more than 20% ii. Group 2 Straddle Cell Objective, which states: Recidivism Objectives: i. Probation Violator New Sentence, which states: II. Probation Violator Technical, which states: 2. Based on your objective(s), what is your target po p u l a t i o n ? CiFelons IPretrial ClOther (briefly describe): -- . Describe the program: a. Describe eligibility criteria, including exclusionary cr i t e r i a , f o r a n a s s e s s m e n t : Under MCR 6.106 all defendants are entitled to bail, t h e r e f o r e n o c h a r g e s a r e e x c l u d e d f r o m the assessment process. Pretrial assessments will b e c o n d u c t e d o n a l l i n c u s t o d y defendants charged with a misdemeanor or f e l o n y o f f e n s e , i n c l u d i n g t h o s e d e n d a n t s who are already serving a sentence, have been b r o u g h t t o O a k l a n d C o u n t y o n a w r i t , Page 1 of 4 %440.0.00:iitJ gij-1)10-b*. or who have an MDOC detainer. We will not assess defendants arrested solely for a violation of probation or bench warrant for failing to pay fines and costs. b. What programs (PA511 and/or locally funded) require this assessment to determine eligibility? A pretrial assessment is not required to determine eligibility for Oakland County's locally funded programs. However, the risk assessment does determine the level of supervision for the pretrial supervison unit should the defendant is ordered to supervised release. The Pretrial assessment may also help identify those defendants that would benefit from, or are eligible for, substance abuse treatment in lieu of detention. c. What assessment instrument is proposed? The Praxis d. Is the assessment completed during the presentence investigation period (prior to sentencing)? YES e. How are offenders identified and/or referred for an assessment? Defendants are referred to pretrial services by virtue of being arrested. Defendants lodged at the Oakland County Jail are identified via daily database searches. Defendants in local police jurisdictions are identified via daily telephone inquiries to the local lockups. Defendants may also be referred by defense counsel or directly from the bench. f. is this service contracted to a vendor or does local community corrections staff complete the assessment(s)? Community Corrections staff complete all pretrial risk assessments. g. Describe the training, certification process, or credentials of the person(s) doing the assessment(s) which qualify him/her to do them — include dates of training/certification and who conducted the training: Community Corrections Specialists who are conducting pretrial assessments are trained by their Supervisor and Lead staff on interviewing techniques, verification methods, criminal history checks, bail statutes, and the varies standards of Pretrial Release published by multiple organizations. (National Association of Pretrial Services Agencies, National District Attorneys Association, American Bar Association, Federal Criminal Code Title 18. Each staff member is a certified LEIN operator, has completed assessment training, and is a certified Pretrial Services Professional Level One Practitioner via the National Association of Pretrial Services Agencies (NAPSA). h. What is the cost of the instrument itself, per use? It was developed as a public domain tool, therefore there is no per use cost. 1. How much time is anticipated to complete one assessment (not including subsequent development of a recommendation or plan)? Assessments on each individual defendant vary based on multiple factors. The interview with the defendant takes approximately 15-20 minutes to complete, the verification and criminal record checks required to complete the assessment process may take up to an additional 30-90 minutes. Additional time may be required to enter all information into the database, depending on the length of the criminal history, etc. j. Is the assessment completed through an interview with the offender or would the offender fill out a questionnaire for later scoring? Each pretrial risk assessment includes a face to face interview with the defendant. k. Is subsequent verification of information required prior to making a recommendation or determining eligibility? YES all information provided by the defendant is attempted Page 2 of 4 to be verified through a third party for accuracy. The verification of information is required to score the Praxis correctly. I. Is the recommendation written? YES m. How much time is it estimated to take to put all information into a recommendation? 10-30 minutes Explain your response. This time frame has been shortened significantly with the introduction of our automated report. In the past the staff wrote a 2-3 page summary of all the defendant's information. Now the computer generates most of the report, highlighting those factors that are known to be predictive of pretrial failure. The staff now only add narrative that supports the recommendation, notes aggravating or mitigating factors or requests an override. n. Does a substance abuse assessment result in a recommended level of care per ASAM criteria? Not Applicable o. How is the information gained from the assessment used in sentencing recommendations? Probation Agents both MDOC and local, have access to the pretrial assessment and can review information about a defendant that is relevant to that defendant's adjust and progress while on supervision. In some instances, a defendant may plead guilty to a misdemeanor offense and the judicial officer will immediately sentence him / her. The pretrial assessment provides information to the judicial officer much like a PSI would. The pretrial assessment captures information about the defendant that would not otherwise be available to the judicial officer. A pretrial assessment can assist agents in their PSI process by providing historical information about the defendant's prior convictions, SGL score, prior supervision compliance, any violations of probation or parole, failure to appear history, substance abuse information, treatment history, mental health concerns, employment history, education level, and housing status. It really is a starting point for the PSI. p. How is completion of assessment documented by the service provider? Assessments are created electronically and saved in the Oakland County Community Corrections web-based database, C-Star. No invoicing is required. q. How is information about the number of completed assessments entered into Case Manager and tracked for COS purposes? All pretrial assessments are generated through our C*Star database. It operates in a similar fashion as the COMPAS case manager, in that each enrollment requires a program code. Our codes mimic the CCIS codes. Therefore when a pretrial bond report is generated, it is also saved as an F22. We can query the database at any time for the number of F22s completed for that day or within a specified time period. All required CCIS information is captured as a comma delineated file and sent to NorthPointe. r. S. Review your answers above. Summarize other aspects of the program not specifically identified above that you feel are critical to understanding this program: Defendants who are unable to post bond and are detained at the jail are eligible for our "second look" program. Pretrial staff try to dertermine if any circumstances have changed (reduced charges, verified address, employment) that may impact the release/ detetion decision. An amended report will be sent to the court advising of these changes. If the person remains in custody they are referred to the jail counseling staff for consideration / review for other jail programs. Page 3 of 4 4. A program must meet at least one of the following objectives and there should be consistency between the objectives and strategies identified in Part I of your application, your targeting and eligibility noted above and your response here. a. Will this this program reduce prison commitments? YES i. If YES, by targeting which Key Performance Indicator? Overall PCR If "Both," please describe below how your plan will impact each. . II. Clearly describe how this program will impact the PCR: Research conducted by the Laura and John Arnold Foundation shows that the longer low and moderate risk defendants are detained pretrial, the more likily they are to receive senteces to prison and for longer terms than low and moderate risk defendants who secure release within 24 hours of arrest. Accurate identification of low and moderate risk pretrial defendants can assist in the timely release of these defendants thereby impacting the prison commitment rate, --, b. Is this program intended to impact recidivism? NO I. 'If YES, by targeting which Key Performance Indicator? Choose an item. If "Both," please describe below how your plan will impact each. ii. Clearly describe how recidivism will be impacted: . PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the status of the following Key Performance Indicators, at a minimum: . OCC recommends that 75% of PA5I1 funded program enrollees are from this program's primary target population. This discourages net widening and focuses on populations in support of your objective(s). b. Track the changes in PCRs, ADP and/or LOS based upon your program objectives per Part I. This will reflect status toward achievement of your objective(s). . Track the percentage of assessments that result in placernent in programming based on assessed risk and/or need. 6. Develop additional performance indicators based on your program as you deem appropriate. Contact your grant coordinator for assistance if necessary. Page 4 of 4 o CCAB: Oakland County FY: 18 For OCC Use Only..• Approved COS Code Approved Projected Enrollment audget Recommendation: Conditions: Coordinotor Local Program Name: Pretrial Services supervision Service Provider: Oakland County Community Corrections CCIS Service Type: F23 - Pretrial Supervision Projected Enrollment: 3,600 Projected Length of Stay: 180 days Does this program also use DM funding?. NO If YES, how many OUIL 3rds are projected? Program Location (select all that apply): Jail: • Residential: • Community: N , Program Status (new, modification, continuation): Continuaion If a modification, describe here: List projected enrollment by member county: Please remember that if this program is a continuation from la s t y e a r ( a s i n d i c a t e d o n t h e "Summary" document) you do not need to submit a new descri p t i o n . SUPERVISION SERVICES — • Supervision programs include Day Reporting, Electronic Monitorin g , I n t e n s i v e S u p e r v i s i o n a n d Pretrial Supervision. • It may be proposed that Day Reporting be eliminated as a program type since service typically delivered under DR could be funded under Case Management o r I n t e n s i v e S u p e r v i s i o n . • PA511 funds can not be used to provide Electronic Monitoring S e r v i c e s f o r M D O C probationers unless it is for pretrial supervision of a probatione r w i t h a n e w c h a r g e ( c a l l y o u r grant coordinator for exceptions). • When developing eligibility criteria, think about what behavi o r o r c h a r a c t e r i s t i c i n a d d i t i o n t o addressing PCRs or recidivism that the program is intended to ad d r e s s . • Supervision programs are not intended to simply provide a c c e s s t o s u b s t a n c e a b u s e t e s t i n g absent other supervision activities. • Costs associated with Substance Abuse Testing may be incurred a s " s u p p l y " c o s t s i n t h i s program's budget if testing is part of the program design. • OCC requires that an objective pretrial assessment be used befo r e d e f e n d a n t s a r e r e f e r r e d f o r pretrial supervision. !ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR P R O G R A M , _ 1.• Copy the objective(s) from your felony and designed to address: or recidivism analysis (Part I) that this progra is a. PCR Objectives: i. Overall Prison Commitment Rate Objective, which states: Lower or maintain the PCR at no more than 20% ii. Group 2 Straddle Cell Objective, which states: b. Recidivism Objectives: i. Probation Violator New Sentence, which states: Page I. of 5 Based on your objective(s), what is your target population? ii. Probation Violator Technical, which states: 0 Felons iZPretrial lOther (briefly describe): Misdemeanor who score 6-9 on the Praix risk assessment. In order to score this high defendants will almost always have at least 1 prior felony or two or more violent convictions. . Describe the program: a. Is an assessment or screen required to determine eligibility? Assessment b. If an assessment is used then provide the name of the assessment tool: The Praxis is a Pretrial risk assessment tool built for Oakland County by Luminosity. It is based on the Virginia model risk assessment c. Based on what your program Is intended to address within your targeted population, what are your eligibility (including exclusionary) criteria? Be sure to include assessment scores if applicable. The Praxis was revised and combined into one grid. The target poplution for supervision (scores that will genrate a recommendation of supervision) is defendants that score 0-2 and are charged with a violent felony, defendant that score 3-5 and are charged with high severity misdemenaor or non violent feloy, and defendnats that score 6-9 and are charged with a misdemenaor. d. Are recommendations for the program made in the PSI or PV sentence recommendation? NO e. How else are offenders identified and/or referred to the program? Defendants are identified for the program via the Bond Recommendation made by the Pretrial Services assessment through the Praxis. Ultimately defendants are placed on pretrial supervision through an order by the judicial officer. f. Identify who is responsible for confirming eligibility and describe the process? Eligiblity is confirmed through the Praxis. Overrides to the Praxis' level of supervision require a Supervisor's approval which is handled by the Pretrial assessment staff, when the report and recommendation is being completed. Cases that have not been scored through the Praxis due to unavailability: weekend arraignment, housed in the clinic, etc., are funneled to one case manger within the supervision unit who scores all the cases. Once the level of supervision has been determined, the case is assigned to the appropriate case manager. g. Describe your process for addressing referrals not meeting program target/eligibility. If a defendant is ordered to supervision but does not meet the above eligibility criteria the defendant is simply placed on a "monitoring only" caseload. This caseload receives court reminder phone calls but nothing else. The pretrial superviison unit honors all court orders requiring a defendant be supervised. h. How is CCIS data gathered/entered? All supervision cases are entered into our C*Star database. It operates in a similar fashion as COMPAS case manager, in that each enrollment requires a program code. Our codes mimic the CCIS codes. Therefore when a supervision enrollment is generated it is saved as an F23. We can query the database at any time for the number of F23s completed for that day or within a specified time period. All required CCIS information is captured as a comma delineated file and sent to NorthPointe. Page 2 of 5 i. Are offenders supervised through (select all that apply ) : Office Visits: E EMS: 0 TX Reporting: Ei TX System (e.g. OffenderLink): CA Field Contacts: 0 Other (describe): j. If using electronic monitoring or other technology (inclu d i n g p h o n e systems) answer and clearly explain the following (use NA if not applicable to y o u r p r o g r a m ) : i. What kind of equipment/system: Automated telephone reporting ii. Vendor for equipment/service: Offender Link by Fieldware iii. Cost assessed by the vendor per unit/offender/day (clearl y d e s c r i b e ) : The cost for the case management portion of the software is $ 3 . 7 5 p e r d e f e n d a n t p e r month. For outbond court reminder calls the cost is $1 . 5 0 f o r s u c c e s s f u l notifications (usually 2) and .25 for unsuccessful noti f i c a t i o n s . iv. Who does the equipment installation/retrieval? N/A v. Who sets up schedules and/or monitors compliance? The frequency of call-ins is part of the differential supervision model and the s c h e d u l e i s e s t a b l i s h e d through the automated system. Compliance repor t i n g i s a f e a t u r e o f t h e automated telephone reporting system as well. Non-c o m p l i a n c e i s r e p o r t e d via a dashboard for each case manager. Case mana g e r s d e a l w i t h noncompliance on an indidivual basis with each defen d a n t . T h e s y t e m a l s o tracks compliance with conditions of bond. The com p l i a n c e , o r l a c k t h e r e o f , i s reported by case managers to the court at each sch e d u l e d c o u r t e v e n t . . What is the frequency of reporting/contact with the offe n d e r ? Differential levels of reporting (based on the defendants risk score) are us e d i n a c c o r d a n c e t o t h e E B P r i s k principle. Reporting is scheduled once per month f o r s t a n d a r d s u p e r v i s i o n , t w i c e p e r month for intermediate supervision and once per wee k f o r i n t e n s i v e s u p e r v i s i o n . T h e monitoring caseload only recieves outbound remind e r p h o n e c a l l s . ., How is frequency of reporting/contact determined? Frequency of reporting is determined by the Praxis risk score m. What happens during a typical "report" and how long i s i t e s t i m a t e d t o t a k e ? Atypical "report" is a 3 minute automated telephone call that i s d e s i g n e d t o s p e c i f i c a l l y r e v i e w the defendant's conditions of bond and provide no t i f i c a t i o n o f n e x t a p p e a r a n c e . A defendant may at any time be connected with a case m a n a g e r s h o u l d t h e r e b e a c r i s i s or questions. n. Does the program design include collateral contacts with f a m i l y , e m p l o y e r , s c h o o l , treatment provider, etc.? YES If employment, education, and/or treatment is ordered as a condition of release, the program does include colla t e r a l c o n t a c t s w i t h t h e s e agencies. This may range from telephone calls for ver i f i c a t i o n , t o p a y s t u b s , t o progress reports or other written notification. o. Does the program assist offenders with securing identific a t i o n a n d / o r r e f e r t o a d d i t i o n a l social or supportive services? Yes if Yes, how? The program is designed to assist the defendant (and family members if necessary) with refe r r a l s t o c o m m u n i t y a g e n c i e s f o r supportive services (ie. Victim services, alcohol/drug s u p p o r t s e r v i c e s , m e n t a l h e a l t h services). p. Does the program monitor for new criminal activity? Y e s If Yes, how? Pretrial investigators are santioned in almost every distrci t c o u r t w i t h i n t h e c o u n t y . W h e n there is a new arrest the investigator is required to sea r c h o u r C * S t a r d a t a b a s e t o Page 3 of 5 determine in the defendant has ever been involved, or is currently involved, with any of our programs including supervision. The investigator will then contact the supervision unit to advise. The defendants are also asked if they have been arrest each time they report into the system. Anyone who has been rearrested is discharged from the program under the appropriate termination code which allows us to track this information. q. This program Monitors drug/alcohol testing. r. Explain involvement in 'p' above including the frequency/cost of testing if provided: If drug testing is a condition of bond, the casemanagers will make referrals to a testing program and monitor the defendant's compliance. Compliance is then reported to the court through progress reports. Frequency is determined by drug of choice but generally involves urine testing once per week and alcohol testing twice per week. The costs for testing, per Michigan Court Rule 6.106, the cost of drug testing is the responsibility of the defendant. . How are delivered services and offender progress and participation documented by the service provider? A defendant's compliance with his / her reporting schedule as well as all conditions of supervison are tracked in the Offender Link database. Since Community Corrections staff provide this service there is no billing. t. How is offender progress/participation reported to the probation officer or referral source? Include frequency of reporting positive and negative progress and types of reports provided such as intake, monthly, termination, etc. Prior to each court date an updated progress report detailing the defendant's compliance with conditions of bond is sent to the court. However in the instance of a positiove drug screen, rearrest or other egregious technical violation an immediate bond revocation / hearing is sent to the court. The court decides how to proceed from there. Progress reports are also sent to the district court and MDOC probation agents prior to sentencing to add to their PSI reports. All documentation is also available to them through our C*Star database. u. Review your answers above. Summarize other aspects of the program not specifically identified above that you feel are critical to understanding this program: The automated system also makes outbound, court reminder telephone calls to the defendant. Research has shown that reminding defendants of their court date is the single most effective thing a program can do to enhance court appearance 4. A program must meet at least one of the following objectives and there should be consistency between the objectives and strategies identified in Part I of your application, your targeting and eligibility noted above and your response here. a. Will this this program reduce prison commitments? YES i. If YES, by targeting which Key Performance Indicator? Overall PCR If "Both," please describe below how your plan will impact each. ii. Clearly describe how this program will impact the PCR: A study from the Laura and John Arnold Foundation indicates that defendants who spend as little as two days in pretrial detention have significantly higher rate of post-conviction recidivism than defendants not held in custody. individuals who do well on supervision are less likely to receive sentences of incarceration or may receive Page 4 of amigitgaR Smokyas less severe sentences. . Is this program intended to impact recidivism? YES i. If YES, by targeting which Key Performance Indicator? Both If "Both," please describe below how your plan will impact each. ii. Clearly describe how recidivism will be impacted: Pretrial Supervision monitors defendants closely to ensure they adhere to the bond conditions and appear for court appearances until they are sentenced. The conditions are designed to mitigate the risk of reoffendeing while addressing criminogenic needs which also leads to a reduction in recidivism. Defendants that are not doing well under supervision may be directed for additional services or may be recommended for a bond hearing. The hearing could result in dentention prior to the defedant commiting a new criminal act. Pretrial supervision will measure recidivism as a function of rearrest during the pretrial supervision period. . PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the _ status of the following Key Performance Indicators, at a minimum: a. OCC recommends that 75% of PA511funded program enrollees are from this program's primary target population: This discourages net-widening and foCiiSehri. populations in ' support of your objective(s). b. Track the changes in PCR.s,.ADP and/or LOS based upon your program objectives per Part I. This will reflect status toward achievement of your objective(s). . Track jail bed days saved it applicable to your program design. d. Track successful and unsuccessful terminations from the program. a. Track the successful /unsuccessful discharge from probation for program completions/failures. . Develop additional performance indicators based on your program design such as securing of identification, completion of other monitored programs and conditions, etc., as you deem appropriate. Contact your grant coordinator for assistance if necessary. , Page 5 of 5 rani lesierdi _ CCAB: Oakland County FY: 18 For OCC Use Only Approved CCIS Coder Approved Projected Enrollment: Budget Recommendation: Conditions: Coordinator Local Program Name: Youthful Offenders Group Service Provider Holy Cross CCIS Service Type: Choose an item. , Projected Enrollment: 70 Projected Length of Stay: 180 Does this program also use DDJR funding? NO If YES, how many OUIL 3rds are projected? Program Location (select all that apply): 1 Jail: • 1 Residential: 0 1 Community: 0 -1 Program Status (new, modification, continuation): Continuation If a modification, describe here: List projected enrollment by member county: GROUP/CLASS DELIVERED PROGRAMMING — • This form is for program activities delivered primarily through a group or class-type structure . • Groups that are cognitive in nature must be separate for both male and female populations. • When developing eligibility criteria think about what behavior or characteristic in a d d i t i o n t o addressing PCRs or jail utilization that the program is intended to address. • Use of individual sessions should be described when asked for. • New CCIS codes have been established to identify the specialized nature of some progra m s and their populations. • Cognitive, Substance Abuse Treatment, Sex Offender Treatment, Employment, Ufe S k i l l s , a n d Domestic Violence programs are all programs that would use this form. • 618— Substance Abuse Outpatient: Counties should exhaust all other funding resource s ( i . e . Medicaid) before utilizing PA. 511 funding. • 600 is an option for "other" group-type programming not specifically identified her e ( d i s c u s s with your coordinator first). • it will be recommended that CCABs receive a memorandum of understanding from local school districts, substance abuse coordinating councils, community mental health a g e n c i e s , etc., clarifying what services are or are not available for your targeted populations unde r t h e i r existing funding and why/why not PA511 funds are required for these services. ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGR A M . 1. Copy the objective(s) from yourfelony and/or recidivism analysis (Part I) that this prog r a m i s designed to address: a. PCR Objectives: i. Overall Prison Commitment Rate Objective, which states: Lower or maintain the PCR at no more than 20% ii. Group 2 Straddle Cell Objective, which states: Maintain or lower the Group 2 straddle cell category PCR at 25%. b. Recidivism Objectives: i. Probation Violator New Sentence, which states: To reduce the number of new sentence violators sentenced to prison from 138 to 128 for a 2% reduction in Page 1 of 5 progroy.000,0000:00 .,._. aotiv -6 di Pf:'bgr'.411iiv this PCR to 27% or lower. ii. Probation Violator Technical, which states: To reduce the nu m b e r o f t e c h n i c a l violators sentenced to prison from 158 to 143 for a 2% red u c t i o n i n t h i s P C R t o 19% or lower. 2. Based on your objective(s), what is your target popul a t i o n ? ElFeloris ElPretrial DOther (briefly describe): Male participants of Step Forwar d who score 5 or higher on Violence or Recidivism scales. M u s t b e b e t w e e n t h e a g e s 1 7 - 2 6 a n d h a v e high criminogenic scores for any of the following: criminal thi n k i n g , c r i m i n a l o p p o r t u n i t y , a n t i s o c i a l peers, substance abuse, Leisure and Recreation, Social Isola t i o n , S u b s t a n c e A b u s e , A n g e r , C o g n i t i v e Behavioral. Clients that have known gang affiliations or assoc i a t e w i t h k n o w n g a n g m e m b e r s a n d have antisocial peers as a crimnogenic driver are a priority. . Describe the program: a. Based on what your program is intended to address within y o u r t a r g e t e d p o p u l a t i o n , what are your eligibility (including exclusionary) criteria? Includ e r e q u i r e m e n t s f o r assessments and assessment results. Male participants of S t e p F o r w a r d w h o s c o r e 5 o r higher on Violence or Recidivism scales. Must be between t h e a g e s 1 7 - 2 6 a n d h a v e high criminogertic scores for any of the following: criminal think i n g , c r i m i n a l opportunity, antisocial peers, substance abuse, Leisure and R e c r e a t i o n , S o c i a l Isolation, Substance Abuse, Anger, Cognitive Behavioral. C l i e n t s t h a t h a v e k n o w n g a n g affiliations or associate with known gang members and have an t i s o c i a l p e e r s a s a crimnogenic driver are a priority. b. Assessment (not screening) is the foundation of evidence-bas e d p r a c t i c e s . R e f e r r a l s t o treatment programs should be based upon assessed needs . P l e a s e d e s c r i b e y o u r assessment practices below: i. Is a risk and/or need assessment (includes substance abuse or m e n t a l h e a l t h assessment) required prior. to referral or admission to this program? YES, Prior to Admission ii. If an assessment is used, identify the tool: COMPAS iii. Who completes the assessment? Step Forward Intake staff. T h e I n t a k e s t a f f complete an assessment in order to develop a supervisio n p l a n . H o w e v e r t h e bar charts from the COMPAS are received from probation in o r d e r t o determine eligibility. iv. Does the substance abuse assessment result in a recommen d e d l e v e l o f treatment per American Society of Addition Medicine (ASAM) c r i t e r i a ? N A v. Is there a process to ensure that offenders receive the recomme n d e d l e v e l o f treatment per the assessment? !VA c. Are recommendations for the program made in the PSI or PV sentence recommendation? NO Are required assessments completed prior to the recommendation? NA I . How else are offenders identified and/or referred to the program ? All potential clients are referred to the Step Forward intake unit. Defendants are r e f e r r e d e i t h e r a s a 1 condition of bond or offenders are referred by the P r o b a t i o n D e p a r t m e n t t o f u l f i l l their probationary obligations. Referrals may come directly f r o m t h e b e n c h o r Page 2 of 5 defense counsel as well. e. Identify who is responsible for confirming eligibility and describe the process. The intake staff is responsible for confirming eligibility based upon their COMPAS scores from the intake and assessment (or based on the COMPAS completed by probation). Questions on eligilbilty are referred to the Supervisor for resolution. f. Describe your process for addressing referrals not meeting program target/eligibility. If a client is not eligible for Step Forward the court and/or agent is notified immediately after the intake has been completed via phone and/or in writing. Additionally, the offender is provided a list of community resources that may be able to meet their needs on a less intensive basis. g. How is CCIS data gathered/entered? Once the client has been deemed eligible for Step Forward, they are entered into our C*Star database. It operates in a similar fashion as COMPAS case manager, in that each enrollment requires a program code. Our codes mimic the CC1S codes. Therefore when a Youthful offender enrollment is generated it is saved as an GOO under the P& S funding. We can query the database at any time for the number of GOOs completed for that day or within a specified time period. All required CCIS information is captured as a comma delineated file and sent to NorthPointe. h. Describe the program design (programs using this description form should be delivered primarily through a group or class structure): i. Name of curriculum (if applicable and please spell out abbreviations). Strategies for Self-Improvement and Change (SSC) by Wanberg and Milkman ii. Is the group open or closed? Open iii. What is the minimum/maximum number of participants per group, as identified in the curriculum? There is a minimum of 3 and maximum of 15 iv. What is anticipated number of groups that will be conducted during the fiscal year? 2.3 groups will be able to be completed at each location per year, for a total of 4.6 groups v. How many sessions will be completed per group? 102 sessions per year (22 sessions per group). vi. What is the length of each group session? Each session is 2 hours in length vii. Identify what skills are taught in this program: The SSC model focuses on assisting offenders in developing new thinking skills that will help them to reorganize drug related beliefs and automatic thoughts that promote criminal conduct and substance abuse. Ali. Identify if/how participants transition between various phases or treatment locations (jail/residential/community) as applicable to your program: This program is only available in the community. ix. Are Individual sessions part of the program? NO x. If individual sessions are part of the program and billed separately, how many individual sessions are anticipated per participant? N/A xi. On what basis would individual sessions be used? N/A i. Identify the training or credentials held by your service provider qualifying him/her to provide this service: Holy Cross Services is one of the largest private, not-for-profit providers of children's services in Michigan. The service portfolio includes residential Page 3 of 5 osoriiiptitMa campuses and group homes, charter schools, foster care homes, supervised independent living programs, day treatment and a variety of community-based services. They have been in business for over 60 years. They have worked with a variety of courts and funding sources (MDOC, Pontiac Parole, Oakland County Circuit Court, and Office of Substance Abuse Services). They have been providing CBT treatment to parolees and other criminal justice clients since 1993. The current facilitator, Lonie Gray, is a CADC-M (Certified Alcohol and Drug Counselor) through MCBAP certification #1-03530, expires 5-1-18. Lonie has also been trained in Stages of Change, Motivational Interviewing, Trauma informed Services, and Toxic Relationships. j. How are delivered services and offender progress and participation documented by the service provider? Progress reports are submitted after every group to the Step Forward case manager on the client's participation. k. How is offender progress/participation reported to the probation officer or referral source? Include frequency of reporting positive and negative progress and types of reports provided such as intake, monthly, termination, etc. The Step Forward case managers report back to the probation department and/or the court monthly on the offender's participation or lack of progress. A telephone or email contact is made if immediate attention is required due to inadequate progress. I. Review your answers above. Summarize other aspects of the program not specifically identified above that you feel are critical to understanding this program: Holy Cross is reimbursed on a per group basis. There is a flat fee of $250 per group, this includes all materials for group participants. 4. A program must meet at least one of the following objeaives and there should be consistency between the objectives and strategies identified in Part•I of your application, your targeting and eligibility noted above and your response here. a. Will this this program reduce prison commitments? YES i. If YES, by targeting which Key Performance Indicator? Both If "Both," please describe below how your plan will impact each. ii. Clearly describe how this program will impact the PCR: Individuals referred to this group are clearly headed to prison if their criminal behavior continues. This groups is cognitive behaviorally based and is designed to interrupt that thinking, and help offenders develop new thinking patterns that will lead them away from criminal behaviors. b. Is this program intended to impact recidivism? YES I. If YES, by targeting which Key Performance indicator? Both If "Both," please describe below how your plan will impact each. ii. Clearly describe how recidivism will be impacted: The program is a cognitive behavior program. These programs have been shown to reduce recidivism by up to 30%. Targeting high risk, high need offenders for this program will reduce the likelihood of reoffending either with a new crime or for a technical violation. 5. PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the status of the following Key Performance Indicators, at a minimum: a. OCC recommends that 75% of PA511 funded program enrollees are from this program's Page 4 of 5 f D e Sifijpittl01 .4.-.),.p-iiikv(2ft'-o primary target population. This discourages net-widening and focuses on populations in support of your objective(s). b. Track the changes in PCRS, ADP and/or LOS based upon your program objectives per Part I. This will reflect status toward achievement of your objective(s). . Track jail bed days saved If applicable to your program design, d. Track successful and unsuccessful terminations from the program. e. Track the successful /Unsuccessful discharge from probation for program _ completions/failures. . Develop additional performance indicators based on your program design such as newly acquired or improved skills, tests passed, pre/post test results, etc., as you deem appropriate. Contact your grant coordinator for assistance if necessary z_ ___ Page 5 of 5 I CCAB: Oakland County FY: 18 For OCC tise Only: Approved Projected Enrollment: Budget Recommendation! Conditions: Coordinator: 11 CC1S Code: H20-01 I Projected number of eligible DDJR offenders: 30 9 I List projections by member county: Drunk Driving Jail Reduction/Community Treatment P r o g r a m : 5-Day housing is only available to those CCABs that still have DDJR funding available to them. E l i g i b i l i t y i s : • Convicted of CUM 3rd • Intermediate sanction cell, or, Straddle cell with a PR V o f l e s s t h a n 3 5 • You may bill for 5 days of jail housing post convictio n a t a r a t e o f $ 4 3 3 0 p e r d a y • 5 days of housing is valued at $21750 per offender • If program is utilized, all CCABs MUST verify that an a p p r o p r i a t e a s s e s s m e n t i s c o m p l e t e d while clients are incarcerated AND alt program enr o l l e e s M U S T b e r e f e r r e d t o a f o l l o w - u p program based on the assessment results. IANSIM-TET-1 COMPLETELY 1. Describe the program: a. What is your DDJR/CTP maximum available for prog r a m m i n g ? $453,588 b. How many OUIL 3rd offenders do you project to bill for this fiscal year? 309 c. Calculate your H20-01 budget: Projected OUIL 3r d 309 X $217.50 ,---. 67,208 d, How are OUIL 3rd offenders identified for reimbursement? OUiL III offenders are identified through the criminal data warehouse which c o m b i n e s O M N I d a t a w i t h j a i l data. e. Who determines/confirms eligibility? The County has a fiscal analyst assigned to this task. He is responsible for reviewing the report a n d c h e c k i n g t o m a k e s u r e a l l offenders meet the criteria. When he has complete d t h e i n v o i c e i t i s s e n t t o Community Corrections. Each ffender is enrolled i n C *Star for tracking and as a double check of the eligibility f. How is CCIS data gathered/entered? All OWL III cases are entered into our C *Star database. It operates in a similar fashion as COM P A S c a s e m a n a g e r , i n t h a t e a c h enrollment reuires a program code. Our codes mim i c t h e C C I S c o d e s . T h e r e f o r e w h e n a OUILII1DDJR enrollment is generated it is saved a s a n H 2 0 - 0 1 . W e c a n q u e r y t h e database at any time for the number of H20-01s c o m p l e t e d f o r t h a t d a y o r w i t h i n a specified time period. All required CC1S information is c a p t u r e d a s a c o m m a delineated file and sent to NorthPointe. g. Identify who is completing the assessment and when : The assessment is being completed by a member of the Sheriff's Office inmate c a s e w o r k e r s t a f f . h. What assessment instrument is used? NEEDS by ADE, Inc 2. PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the status of the following, at a minimum: a. Number of offenders documented as eligible and bil l e d u n d e r D D J R 5 - d a y h o u s i n g . b, Number of eligible OWL 3 rd offenders actually assessed for treatment or case Page 1 of 2 management within the 5-day housing period. . PCR for OWL 3'.1 offenders . ADP and LOS in jail for OIJIL 3"3 offenders and changes if impacted by DDJR funded programming. e. Subsequent CPS/RS/DWR funded program participation by these offenders. Page 2 of 2 *6-kikoo . CCAB: Oakland County FY: 18 --, For OCC Use Only: , Appro ved CC75 Code Approved Projected Enrollment: Budget Recommendation: Conditions: Coordinator: Local Program Name: Step Forward Intake Service Provider: Oakland County Community Co r r e c t i o n s CCIS Service Type: 122-Assessment Projected number of assessments (enrollment ) : 8 0 0 Does this program also use DDJR funding? NO If YES, how many OWL 3rds are projected? Program Location (select all that apply): Jail: 0 Residential: 1L1 Community: M Program Status (new, modification, continuation): Continuatfon If a modification, describe here: List projected enrollment by member county: ASSESSMENT SERVICES - Provides for thorough assessment of offender n e e d s : • COMPAS or other objective, commercial risk/n e e d a s s e s s m e n t • Assessment for substance abuse, mental health , o r p r e t r i a l s e r v i c e s e l i g i b i l i t y • Assessments provided by different service provid e r s w i l l r e q u i r e s e p a r a t e p r o g r a m description forms • Funding under assessment also includes the task o f u s i n g r e s u l t s t o d e v e l o p t r e a t m e n t p l a n s and/or recommendations for available services • Assessment for entry into pretrial programming • Assessment funding is not intended to provide fo r c l i e n t a s s e s s m e n t f o r p o p u l a t i o n s a l r e a d y assessed by MDOC probation staff NSWER ALL QUESTIONS USING "NA" IF NOT APPLI C A B L E T O T H I S P A R T I C U L A R P R O G R A M 1. Copy the objective(s) from your felony and/or recidi v i s m a n a l y s i s ( P a r t I ) t h a t t h i s p r o g r a m i s designed to address: a. PCR Objectives: i. Overall Prison Commitment Rate Objective, wh i c h s t a t e s : L o w e r or maintain the PCR at no more than 20% ii. Group 2 Straddle Cell Objective, which states: Maintain or lower the Group 2 straddle cell category PCR at 25%. b. Recidivism Objectives: I. Probation Violator New Sentence, which states: To reduce the number of new sentence violators sentenced to prison from 138 to 1 2 8 f o r a 2 % r e d u c t i o n i n this PCR to 27% or lower. ii. Probation Violator Technical, which states: To reduce the number of technical violators sentenced to prison from 158 to 143 f o r a 2 % r e d u c t i o n i n t h i s P C R t o 19% or lower . Based on your objective(s), what is your target p o p u l a t i o n ? igrelons OPretrial DOther (briefly describe): . Describe the program: Page of 4 t(_4114:4 a. , Describe eligibility criteria, including exclusionary criteria, for an assessment: The intake process is to determine if the offender will meet the specific Step Forward eligibiltity criteria. b. What programs (PA5i1 and/or locally funded) require this assessment to determine eligibility? The Step Forward program requires an assessment to determine eligibility into the program. c. What assessment instrument is proposed? The COMPAS and NEEDS are used as the assessment tools. The COMPAS is administered to all offenders referred and the NEEDS is administered to those clients where substance abuse may be a risk / need. The NEEDS is used to determine the proper level of care (LOC) that is required if the offender has a substance abuse issue. Not all offenders require residential care to start, especially if they are employed, this ensures our referral for treatment is the appropriate intervention. The COMPAS scores are used to determine into which services/groups the offender will be placed. Groups currently available are: Women in Crisis Group, Dual Diagnosis Treatment, Young Male Offenders Group, Substance Abuse Group, Domestic Violence Group (for both men and women), Anger Management Group, Cognitive Restructuring Group (Thinking Matters), Experiential Learning Group, Career Pathways. All groups are tied to a COMPAS need and are considered a "task" in addressing that need. d. Is the assessment completed during the presentence investigation period (prior to sentencing)? NO e. How are offenders identified and/or referred for an assessment? Defendants are referred either as a condition of bond or offenders are referred by the Probation Department to fulfill their probationary obligations. Referrals may come directly from the bench or from defense counsel as well. f. Is this service contracted to a vendor or does local community corrections staff complete the assessment(s)? Community Corrections staff are responsible for performing the assessments. A copy of the COMPAS bar chart is obtained from the probation agent to determine eligibility. However, a COMPAS still needs to be preformed in order for a supervision plan to be generated. g. Describe the training, certification process, or credentials of the person(s) doing the assessment(s) which qualify him/her to do them — include dates of training/certification and who conducted the training: All staff have a minimum of a bachelor's degree in sociology, psychology, social work or criminal justice. Staff were trained in motivational interviewing and they'received extensive training on how to administer the COMPAS and NEEDS. h. What is the cost of the instrument itself, per use? There is no cost by the department for the COMPAS. The NEEDS costs $6.00 per assessment i. How much time is anticipated to complete one assessment (not including subsequent development of a recommendation or plan)? The COMPAS and NEEDS each take approximately 30-45 minutes per assessment to complete. Appointments are scheduled for 90 minutes. j. Is the assessment completed through an interview with the offender or would the offender fill out a questionnaire for later scoring? The COMPAS is mailed to the client to review and compile answers prior to attending the interview. We have found this Page 2 of 4 helps the client with recalling information they may have at home, but not in t h e interview; such as dates and locations of treatment episodes. The client b r i n g s t h e completed paperwork to the scheduled intake. The intake staff reviews all the questions and answers with the client and then enters the answers into the CO M P A S . Once the COMPAS has been computed, the intake staff will conduct an i n t e r v i e w w i t h the offender to verify information and focus in on any criminogenic needs that h a v e been flagged as high so that more detailed information can be gathered. k. Is subsequent verification of information required prior to making a recommend a t i o n o r determining eligibility? NO I. Is the recommendation written? YES m. How much time is it estimated to take to put all information into a recommendation? 45 minutes Explain your response. Once the COMPAS has been entered, the intake staff and offender go through the assessment to verify the answers provid e d . Additionally, a series of questions are asked about each criminogenic need in ord e r t o determine the "driver" criminogenic need and where the treatment should b e focused. n. Does a substance abuse assessment result in a recommended level of care per ASAM criteria? YES o. How is the information gained from the assessment used in sentencing recommendations? All information gathered from the COMPAS and NEEDS assessment along with the personal interview is shared with the probation ag e n t . However most referrals have already been adjudicated and sentencing h a s a l r e a d y taken place. p. How is completion of assessment documented by the service provider? N/A q. How is information about the number of completed assessments entered into Case Manager and tracked for CCIS purposes? The clerical staff assigned to the Step Forward program enters the referral into C*Star. Once the intake has been c o m p l e t e d the clerical staff enters the enrollment and termination dates and codes. A l l C O M P A S assessment information is available through a link on C*Star. r. Review your answers above. Summarize other aspects of the program not speci f i c a l l y identified above that you feel are critical to understanding this program: 4. A program must meet at least one of the following objectives and there should be co n s i s t e n c y between the objectives and strategies identified in Part I of your application, y o u r t a r g e t i n g a n d eligibility noted above and your response here. a. Will this this program reduce prison commitments? YES i. If YES, by targeting which Key Performance Indicator? Both If "Both," please describe below how your plan will impact each. ii. Clearly describe how this program will impact the PCR: This program provides a sentencing option for judges that is designed to address underlying criminogenic needs. In may be used with or without a jail sentence. Sentencing offenders into this program is a seen as a better option than p r i s o n where offenders may receive no progamming at all. b. is this program intended to impact recidivism? YES I. if YES, by targeting Which Key Performance indicator? Both If "Both," please describe below how your plan will impact each. Page 3 of 4 ii. Clearly describe how recidivism will be impacted: Offenders referred to Intake are at moderate to high risk of reoffending based on their COIVIPAS scores. The Intake helps establish a supervision plan aimed at the offender's assessed criminogenic needs. EBPs indicate that interventions targeted at criminogenic needs of moderate to high risk offenders will result in recidivism reduction. Thereby reducing the liklihood of future criminal behavior or additional violations. . PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the status of the following Key Performance Indicators, at a minimum: a. OCC recommends that 75% of PA511 funded program enrollees are from this program's primary target population. This discourages net-widening and focuses on populations in support of your objective(s). b. Track the changes in PCRs, ADP and/or LOS based upon your program objectives per Part I. This will reflect status toward achievement of your objective(s). c. Track the percentage of assessments that result in placement in programming based on assessed risk and/or need. 6. Develop additional performance indicators based on your program as you deem appropriate. Contact your grant coordinator for assistance if necessary. Page 4 of 4 CCAB: Oakland County FY: 18 - For OC C Use Only: ApprOved COS Code Approved Projected Enrollment Budget Recommendation: Conditions: Coordinator; Local Program Name: Step Forward Service Provider: Oakland County Community Mental Health CCIS Service Type: 122 -Assessment Projected number of assessments (enrollment): 150 Does this program also use DDJR funding? IVO If YES,, how many OUIL 3rcls are projected? Program Location (select all that apply): Jail: • Residential: 0 Community: El Program Status (new, modification, continuation): Continuation If a modification, describe here: List projected enrollment by member county: ASSESSMENT SERVICES - Provides for thorough assessment of offender needs: • COMPAS or other objective, commercial risk/need assessment • Assessment for substance abuse, mental health, or pretrial services eligibility • Assessments provided by different service providers will require separate program description forms Funding under assessment also includes the task of using results to develop treatment plans and/or recommendations for available services • Assessment for entry into pretrial programming • Assessment funding is not intended to provide for client assessment for populations already assessed by MDOC probation staff NSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM 1. Copy the objective(s) from your felony and/or recidivism analysis (Part I) that this program is designed to address: a. PCR Objectives: i. Overall Prison Commitment Rate Objective, which states: Lower or maintain the PCR at no more than 20% ii. Group 2 Straddle Cell Objective, which states: Maintain or lower the Group 2 straddle cell category PCR at 25%. b. Recidivism Objectives: i. Probation Violator New Sentence, which states: To reduce the number of new sentence violators sentenced to prison from 138 to 128 for a 2% reduction in this PCR to 27% or lower. ii. Probation Violator Technical, which states: To reduce the number of technical violators sentenced to prison from 158 to 143 for a 2% reduction in this PCR to 19% or lower 2. Based on your objective(s), what is your target population? Vi Felons IIIPretrial • Other (briefly describe): 3. Describe the program: Page 1 of 3 I a. Describe eligibility criteria, including exclusionary criteria, for an assessment: Participants must be a Step Forward client criteria so they have scored a 5 or greater on the Violence Recidivism or General Recidivism. This allows us to focus on the higher risk offenders. In addition these offenders are being referred because they are experiencing of displaying signs or symptoms of a mental health or substance disorder issue. b. What programs (PA511 and/or locally funded) require this assessment to determine eligibility? Access to services provided by the Oakland County Community Mental Health Authoirty require this assessment. c. What assessment instrument is proposed? LOCUS- The Level of Care Utilization System for Psychiatric and Addiction Services Adult Version 2010 through the American Association of Community Psychiatrists. This instrument is mandated by the State if a client is found eligible to receive Oakland County Community Mental Health Authority services (OCCMHA). the Addicition Severity Index (ASI) is used to assess substance use disorders. d. Is the assessment completed during the presentence investigation period (prior to sentencing)? NO e. How are offenders identified and/or referred for an assessment? The clients may referred by the case managers directly for an assessement. Referrals may happen for a variety of reasons including; the client scored high in the areas of mental health or ssubstance use on the COMPAS, they have been previously diagnosed as having a mental health issue or substance abuse disorder, or may be exhibiting behaviors associated with a mental health issues. They may also be referred as a treatment response to a positive drug test. f. Is this setvice contracted to a vendor or does local community corrections staff complete the assessment(s)? g. Describe the training, certification process, or credentials of the person(s) doing the assessment(s) which qualify him/her to do them — include dates of training/certification and who conducted the training: h. What is the cost of the instrument itself, per use? i. How much time is anticipated to complete one assessment (not including subsequent development of a recommendation or plan)? j. Is the assessment completed through an interview with the offender or would the offender fill out a questionnaire for later scoring? k. Is subsequent verification of information required prior to making a recommendation or determining eligibility? Choose an item. I. Is the recommendation written? Choose an item. m. How much time is it estimated to take to put all information into a recommendation? Explain your response. n. Does a substance abuse assessment result in a recommended level of care per ASAM criteria? Choose an item. o. How is the information gained from the assessment used in sentencing recommendations? p. How is completion of assessment documented by the service provider? q. How is information about the number of completed assessments entered into Case Page 2 of 3 Manager and tracked for COS purposes? r. Review your answers above. Summarize other a s p e c t s o f t h e p r o g r a m n o t s p e c i f i c a l l y identified above that you feel are critical to underst a n d i n g t h i s p r o g r a m : 4. A program must meet at least one of the followi n g o b j e c t i v e s a n d t h e r e s h o u l d b e c o n s i s t e n c y between the objectives and strategies identified in P a r t I o f y o u r a p p l i c a t i o n , y o u r t a r g e t i n g a n d eligibility noted above and your response here. a. Will this this program reduce prison commitmen t s ? Choose an item. I. If YES, by targeting which Key Performance In d i c a t o r ? C h o o s e a n i t e m . If "Both," please describe below how your plan wi l l i m p a c t e a c h . ii. Clearly describe how this program will impact the P C R : b. Is this program intended to impact recidivism? Choose an item. I. If YES, by targeting which Key Performance Indica t o r ? C h o o s e a n i t e m . If "Both," please describe below how your plan will impact each. ii. Clearly describe how recidivism will be impacted : 5. PERFORMANCE MEASUREMENT: At Midyear an d Y e a r e n d y o u a r e r e q u i r e d t o r e p o r t o n t h e status of the following Key Performance Indicators , a t a m i n i m u m : i 1 a. OCC recommends that 75% of PA511funded prog r a m e n r o l l e e s a r e f r o m t h i s p r o g r a m ' s primary target population. This discourages net - w i d e n i n g a n d f o c u s e s o n p o p u l a t i o n s i n support of your objective(s). b. Track the changes in PCRs, ADP and/or LOS based u p o n y o u r p r o g r a m o b j e c t i v e s p e r Part I. This will reflect status toward achievemen t o f y o u r o b j e c t i v e ( s ) . c. Track the percentage of assessments that result i n p l a c e m e n t i n p r o g r a m m i n g b a s e d o n assessed risk and/or need. . Develop additional performance indicators based o n y o u r p r o g r a m a s y o u d e e m a p p r o p r i a t e . Contact your grant'coordinator for assistance if nec e s s a r y . Page 3 of 3 CCAB: Oakland County FY: 18 Local Program Name: Step Forward Service Provider: Oakland County Community Corrections CCIS Service Type: Community Based Case Management — 124 Projected Enrollment: 710 Projected Length of Stay: 154 Does this program also use DDJR funding? YES If YES, how many OM 3rds are projected? 150 Program Location (select all that apply): Jail: El Residential: ID Community: E Program Status (new, modification, continuation): Continuation If a modification, describe here: List projected enrollment by member county: CASE MANAGEMENT — • Only Community Based Case Management uses this form. Jail Population Monitor and Gatekeeper use a different form (Case Management is more of a SERVICE while JPM and Gatekeeper are more of a FUNCTION). • Proposed definition of Case Management: o Problem-solving activity for specific populations to address barriers to successful completion of probation characterized by assessment, planning, linkage to specific services, monitoring and advocacy; promotes reduction of barriers to success and improved outcomes. • Since this sounds suspiciously like "probation" or possibly "intensive supervision", proposed use of this program should be for very specific populations (targets) and very closely tied to your objective(s). • You will be asked to clearly explain why additional case management beyond what is provided by probation supervision is necessary to help achieve your objectives. • Case Management is not used to simply do data entry for offender enrollment and termination. • If you have questions about what form to use or if your program really is "case management" please contact your grant coordinator. 1ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM. a. PCR Objectives: i. Overall Prison Commitment Rate Objective, which states: Lower or maintain the PCR at no more than 20% ii. Group 2 Straddle Cell Objective, which states: Maintain or lower the Group 2 straddle cell category PCR at 25%. b. Recidivism Objectives: i. Probation Violator New Sentence, which states: To reduce the number of new sentence violators sentenced to prison from 238 to 128 for a 2% reduction in Page 1 of 6 this PCR to 27% or lower. ii. Probation Violator Technical, which states: To reduce the number of technical violators sentenced to prison from 158 to 143 for a 2% reduction in this PCR to 19% or lower. 2 Based on your objecttve(s), what Is your target population IEWelons LJPretrial E0ther (briefly describe): The target population is non- violent felony and misdemeanor offenders who are at high risk for reoffending (score 5 or highe r o n the COMPAS). Offenders may or may not exhibit substance abuse and/or co-occurring d i s o r d e r s . T h e offenders referred are in need of intensive case management services and specialized groups tha t w i l l address specific criminogenic needs. Probation violators or offenders who were not succ e s s f u l i n l e s s intensive programs are a priority population. Describe the program -- a. . Is an assessment (not screening) required to determine eligibility? YES all referrals require an asSessment prior to enrollment into Step Forward. The assessment is used to determine eligibility and to determine a supervision plan, the intake is conducted by the intake staff. b. Is assessment (not screening) part of the case planning process? YES The case managers receive the COMPAS results and bio/psych/social narrative from the intake staff, this assessment is used to create the treatment plan for the offender. We are using a case planning section within our Cstar database which assists in a seamless transition from intake to case planning in order to meet the offender's needs. The COMPAS scales are used to determine into which services/groups the offender will be placed. Groups currently available are: Women in Crisis Group, Dual Diagnosis Treatment, Young Male Offenders Group, Substance Abuse Group, Domestic Violence Group (for both men and women), Anger Management Group, Cognitive Restructuring Group (Thinking Matters), Experiential Learning Group, RED1 (for OU1L III offenders) and Career Pathways. All groups are tied to a COMPAS need and are considered a "task" in addressing that need. c. Based on what your program is intended to address within your targeted population, what are your eligibility (including exclusionary) criteria? Be sure to include assessment scores if applicable. The client must score a 5 or greater on the Violence Recidivism or General Recidivism OR under the Criminogenic Need Scales on the COMPAS they have 7 or more areas in which the score is "probable" or "highly probable" OR they are a probation violator. d. Are recommendations for this program made in the PSI or PV sentence recommendation? YES . e. How else are offenders identified and/or referred to this program? All potential clients are referred to the intake unit. Defendants are referred either as a condition of bond or offenders are referred by the Probation Department to fulfill their probationary obligations. Referrals may come directly from the bench or defense counsel as well. f. identify who is responsible for confirming eligibility and describe the process? The intake staff is responsible for confirming eligibility based upon their COMPAS scores from the intake and assessment. Questions on eligilbilty are referred to the Supervisor for resolution. Page 2 of 6 g. Describe your process for addressing referrals not meeting program target/eligibility. If a client is not eligible for Step Forward the court and/or agent is notified immediately after the intake has been completed via phone and/or in writing. Additionally, the offender is provided a list of community resources that may be able to meet their needs on a less intensive basis. h. How is CCIS data gathered/entered? Once the client has been deemed eligible for Step Forward, they are entered into our C*Star database. It operates in a similar fashion as COMPAS case manager, in that each enrollment reuires a program code. Our codes mimic the CCIS codes. Therefore when a Step Forward enrollment is generated it is saved as an 124 under the P& S funding. We can query the database at any time for the number of 124s completed for that day or within a specified time period. All required CCIS information is captured as a comma delineated file and sent to NorthPointe. Does Case Management include goal/task setting? YES If yes, explain how goals/tasks are established and monitored: The case manager establishes a supervision plan with each client based upon the COMPAS assessment. The case managers will focus on the four highest RISK/NEED categories and add goals, tasks and activities which will address those RISK/NEEDS. The supervision plan is reviewed on a monthly basis during 1-1 sessions or as needed. If changes occur in the offender's life then the treatment plan will be adjusted so that this 'change' can be addressed. j. If referrals are made to other programs, they are both PA 511 and non-PA 511 funded. k. What is the frequency of reporting/contact with the offender? The case managers meet with the offenders at a minimum of one time per month. However, this can be increased based upon the offenders RISK/NEEDS. Additionally, offenders attend groups 1-3 times per week while in the Step Forward program. I. How is frequency of reporting/contact determined? The frequency is based upon the offender's initial screening and their RISK/NEED level. Initially, meetings with their case manager may be more frequent however; the more compliant the offender becomes, the less they may need to report Case managers will reduce the reporting requirements as an incentive for compliance or increase meetings if warranted. m. What happens during a typical session with an offender and how long is it estimated to take? During a typical session with a case manager the supervision plan is reviewed and any adjustments are made at this time. The offenders are assigned to any appropriate groups, theya re given a start date and provided rules of the program. In subsequent meetings the case managers assist the client by linking them with services in the community (housing, employment etc). The case managers also target the needs of the offender and work with them on a 1-1 basis by using the Carey Guides aimed at specifc criminogenic areas. n. Does the program design include collateral contacts with family, employer, school, treatment provider, etc.? YES the case managers work with the offenders on issues relating to their family relationships, employment, referrals to educational institutions and finking them with additional treatment providers in the community if required. The case managers and the providers in the community communicate so that they can effectively share information arid incorporate the progress, or areas of concern, into Page 3 of 6 the offender's supervision plan. . o. Does the program assist offenders with securing identification and/or refer to additional social or supportive services such as health care or clothing assistance? YES case managers connect the offender to any services in the community that they need in order to be successful. The referrals may include assistance in obtaining birth records, social security cards, State ID or their Driver's License. Additionally, the case managers utilize community agencies that have clothing assistance, food pantries, or free medical services. p. Does the program monitor for new criminal activity? YES Pretrial investigators in the field will contact the Step Forward program if someone who is enrolled in the Step Forward is rearrested. This enrollment information is kept on CsStar and is readily available to all our staff. In addition case managers ask clients during 1-:1 sessions about new criminal activity. After termination from the program, clients are tracked periodically to determine if any rearrests have occurred. q. This program provides drug/alcohol testing. r. Explain involvement in 'q' above including the frequency/cost of testing if provided as part of this program: The frequency of testing is primarily based upon the offender's drug of choice, assessment at intake, length of clean time, and input from the referring agent. Currently probation is only able to test once or twice per month. However these tests are not random. Providing additional drug testing for those offenders who use opiates or cocaine will help us identify individuals who are having problems or are continuing to use in a more timely manner. The cost of a drug test is $15.00 per test. Step Forward will only pay for those offenders in which additional testing is deemed necessary. s. How are delivered services, offender progress and participation documented by the service provider? All client participation, progress and notes is tracked within our Cstar database. Additional paperforms, court referral, releases of information are kept in a paper file. t. How is offender progress/participation reported to the probation officer or referral source? Include frequency of reporting positive and negative progress and types of reports provided such as intake, monthly, termination, etc. Referral sources receive an intake status report as well as copies of the treatment plan and COMPAS assessment. They are also provided monthly progress reports from the case managers. Additionally, the referral source receives a completion/termination reports and are notified promptly if the offender is non-compliant. u. How does this program differ from the services provided by the probation department? This program is about addressing underlying crinninogenic needs, probation is still more about enforcement of conditions of probation which may or may not have anything to do with crinninogenic needs. v. Why can probation officers not provide this level of service? Probation Agents are not able to meet with the offenders at this level of intensity primarily due to high caseloads. The case managers at Step Forward are able to focus strictly on completing activities related to the offender's criminogenic needs. They are able to tie what is being discussed within the various groups into the offenders 1-1 sessions. Page 4 of 6 w. Review your answers above. Summarize other aspects of the program not specifically identified above that you feel are critical to understanding this program: Case managers have caseloads of about 70 offenders for which they coordinate supervision plans. Case mangers are also required to facilitate 3 groups per week and work at least 2 evening shifts (until, 7:30pm). This allows them to see their clients even more frequently and allows them to build into their 1-1 sessions lessons from the group. The DDJR case managers have OUIL III cases only. These case manger visit all clients prior to being released from the PRC to establish a rapport with the offender. '. rogram must meet at lea I one of "ii- foIIowin' Libject ives, rind li e should betobp,*og ,. 'betweentheob e'etives an trategies ,drntifiei in-Paiti Of YOurlap_Pli0 ,10 -i, our:i:itetiiiglan êligibilityiotedbovep and OnSP' a. Will this program reduce prison commitments? YES i. If YES, by targeting which Key Performance Indicator? Both ii. f "Both," please describe below how your plan will impact each. iii. Clearly describe how prison diversions will be accomplished: Moderate to high risk offenders are often those within the straddle cell sentencing range. Referring these offenders to Step Forward in lieu of prison (or as part of a split sentence) will reduce prison commitment rates for this group as well as overall. . Is this program intended to impact recidivism? YES i. If YES, by targeting which Key Performance Indicator? Both If "Both," please describe below how your plan will impact each. ii. Clearly describe how recidivism will be impacted: The Program will impact recidivism by targeting offenders (violators) that are high risk high need and developing case plans based on COMPAS criminogenic needs. Research shows that targeting criminogenic needs will reduce recidivism by up to 30%. High risk offfenders are often referred to the Step Forward program as a condition of probation, or as a result of a technical violation. Having them referred to Step Forward reduces their criminal activity by targeting criminogenic needs. This significantly reduces the chance of addition violations or new criminal behavior that could result in a prison sentence. PERFORMANCE MEASUREMENT! ' , i tar andYear end . ou,are required AOIte Dit 'Ph i ...1.:.,:.,T:*:.1.1(:?.,f,t;;I:-:,_7,1:!1 . . . _the status 0 t .0'.;; 0100..lijggOil'OrItir OFItes .4100tors;(at rriJnitri;04. re'ffni,l'iln4if S t A Ve,'5: Ft 1- Oi ,-prit.ittiOiiijoot6gi e4;iiitkii.i.s:, rog:01,70:s:. ,,,,z,:,,,,,,,•:,;.: ,.. !:. ri-mrn: .,q.,yi;!artg6;t popu atipm-T. is discurts:n6t4v,idetiptaod ses!orii populations lv) ,..-i_:.: .:A •.: S4,1#4 ----,Ct:Pikr::9,bjectivei i rae 6:change ,pi.:P.- s' an br •.' aie :q' tirbiii,',IsiejdNiSgfijiales:1 - :,.,,,per A isivilit!ro:1:0'estatliS. owar Aelito6r,pento .y.purrxitee0/04) V, Track jai'e ,, ays saved if applicable to0' tett_Oia ,design .. 1- i 3ck successfulj*r. and U nuccessfuI terminationsftproLh e'program ' Ti 3(1 ' elfeite6Mb f ti. r -siik6 ii (dIsch rFe::- from pitiligiierVfor p rogram c 9 MPIPPPYIP:# a liqgk 6. Develop additional performance indicators based on your program design such as completion of Page 5 of 6 Page 6 of 6 other monitored programs and conditions, improved family or community stability, i m p r o v e d assessment scores, etc., as you deem appropriate. Contact your grant coordinat o r f o r assistance if necessary. es the:o 0.03034 Ns CCAB: Oakland County FY: 18 r]occuso].o@ Local Program Name: Jail Reentry Service Provider: Oakland County Sheriff's Office CCIS Service Type: Community Based Case Management —124 Projected Enrollment: 260 Projected Length of Stay: 42 days Bud JecomrnendatJon Codtor Does this program also use DDJR funding? NO If YES, how many OUIL 3rds are projected? Program Location (select all that apply): Jail: J Residential: E Community: Program Status (new, modification, continuation): Continuation If a modification, describe here: List projected enrollment by member county: CASE MANAGEMENT — • Only Community Based Case Management uses this form. Jail Population Monitor and Gatekeeper use a different form (Case Management is more of a SERVICE while JPM and Gatekeeper are more of a FUNCTION). • Proposed definition of Case Management: o Problem-solving activity for specific populations to address barriers to successful completion of probation characterized by assessment, planning, linkage to specific services, monitoring and advocacy; promotes reduction of barriers to success and improved outcomes. • Since this sounds suspiciously like "probation" or possibly "intensive supervision", proposed use of this program should be for very specific populations (targets) and very closely tied to your objective(s). • You will be asked to clearly explain why additional case management beyond what is provided by probation supervision is necessary to help achieve your objectives. • Case Management is not used to simply do data entry for offender enrollment and termination. • If you have questions about what form to use or if your program really is "case management" please contact your grant coordinator. 1ANSWER ALL QUESTIONS USING "NA' IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM.] a. PCR Objectives: i. Overall Prison Commitment Rate Objective, which states: Lower or maintain the PCR at no more than 20% ii. Group 2 Straddle Cell Objective, which states: Maintain or lower the Group 2 straddle cell category PCR at 25%. b. Recidivism Objectives: i. Probation Violator New Sentence, which states: To reduce the number of new sentence violators sentenced to prison from 138 to 128 for a 2% reduction in Page 1 of 5 this PCR to 27% or lower. ii. Probation Violator Technical, which states: To reduce the number of technical violators sentenced to prison from 158 to 143 for a 2% reduction in this PCR to 19% or lower. 'Based yourol3jecthle(sh whitisiyoMetargetriOPPlatio0 E Felons 1=IPretrial IZIOther (briefly describe): Male and female inmates in the Oakland County Jail who are convicted of a felony offense, have a SGL in the straddle cell range or are moderate to high risk for reoffending according to the COMPAS scores. If there is room in the program misdemeanors (male or female) that are sentenced to more than 50 days in jail and have been sentenced into the program by the judge so that a time cut can be awarded. Misdemeanors would need to have 3 or more prior misdemeanors or 1 or more prior felony in order to be considered "high" risk and eligible for services /funding . ' ,Des6rIbe the program a. Is an assessment (not screening) required to determine eligibility? YES Eligibility will be based on the offender's COMPAS score. The offender must score a 3 or above in Risk scales or 3 or above in a minimum of two needs scales: criminal personality, criminal thinking, criminal involvement, and/or cognitive behavior on the COMPAS; Probation Violators are eligible regardless of score. . Is assessment (not screening) part of the case planning process? YES The COMPAS and Intake Assessment are reviewed individually with each offender to determine a reentry plan c. Based on what your program is intended to address within your targeted population, what are your eligibility (including exclusionary) criteria? Be sure to include assessment scores if applicable. Offenders must be enrolled in the Thinking Matters-jail program in order to be eligible for this program. Using the COMPAS assessment, 3 or above in Risk scales or 3 or above in a minimum of two needs scales: criminal personality, criminal thinking, criminal involvement, and/or cognitive behavior. Probation Violators regardless of score. Offenders must also be enrolled in the Thinking Mattters - Jail program in order to be eligible. Misdemeanors would need to have 3 or more prior misdemeanors or 1 or more prior felony in order to be considered "high" risk and eligible for services /funding . Are recommendations for this program made in the PSI or PV sentence recommendation? YES Sometimes, it depends on the agent and the judge. . How else are offenders identified and/or referred to this program? Offenders can be sentenced into the program by the courts, reviewing the jail population for eligible candidates is also done to find possible candidates Potential candidates are forwarded to the court for the possibility of an amended sentence for participation. Offenders can also make requests to participate in the program through caseworkers working within the jail. . Identify who is responsible for confirming eligibility and describe the process? This process is completed and confirmed by staff of the OCSO who works directly with the program. g. Describe your process for addressing referrals not meeting program target/eligibility. If Page 2 of 5 an offender is sentenced to the program by the courts on an ineligible charge the offender is notified, and a letter is sent to the court informing the judge that the offender is ineligible for the program. These offenders may be eligible for other non- community corrections funded programs offered within the jail by Sheriffs Office Program Services staff. h. How is CCIS data gathered/entered? Information on admissions and completions are complied and then entered into the C*star database. Program information is stored under program code 124. We can query the database at any time for the number of I24s completed that day or within a specified time period. All required CCIS information is captured as a comma delineated file and send to NothPointe i. Does Case Management include goal/task setting? YES If yes, explain how goals/tasks are established and monitored: Goals are discussed and addressed during one on one contact with each participant. Tasks and goals are established based on participant's needs, COMPAS information, Intake Assessment, and TCU II Drug Screen. j. If referrals are made to other programs, they are non-PA 511 funded. k. What is the frequency of reporting/contact with the offender? Each offender is required to attend 6 group sessions per week and a minimum of 2 individual sessions during the 6 week program. The offender attends 3 classes per week of the Thinking Matters and 3 sessions on reentry related topics. The topics covered are; Addiction, criminal behavior, employment, stages of change (subsance abuse), social skills, communication, and support systems. Some topics cover more than one session. The 2 individuals sessions take place at the beginning of the program, to discuss goals, and at the end of the program to develop a discharge plan. I. How is frequency of reporting/contact determined? Due to the short amount of time we have the offenders, the frequency of reporting is the same for all. Offenders are receiving a minimum of six contact sessions per week. m. What happens during a typical session with an offender and how long is it estimated to take? One on one sessions will include, social, family, employment, educational, medical, substance abuse and mental health history. Additionally participants are required to attend three session lectures per week. The topics are fixed topics that cover the following: Substance Abuse, Mental Health, Community Resources, Employment, Support Systems, and Motivational Interviewing. A plan is discussed with the participant based on needs and requirements that will be needed upon release. A follow up contact will be conducted to give referrals and specific information based on needs. Re-evaluation of goals and tasks to be accomplished upon their re-entry into the community. Intervention opportunities are available to participants post lecture if necessary. Total time meeting with individuals on one on one basis during their time in the program is 60 -75 minutes, in some cases longer depending on need. Examples of case mangement may include issues like psychiatric medication, death of a family members, suicidal thoughts and or other related crisis or non-crisis interventions. n. Does the program design include collateral contacts with family, employer, school, treatment provider, etc.? YES Based on goals, tasks and needs, additional contacts for information may be completed by caseworker. Gathered information would be given to participant in 2nd follow up contact session. Page 3 of 5 o. Does the program assist offenders with securing identification and/or refer to additional social or supportive services such as health care or clothing assistance? . YES Limited ID verification can be provided upon request if needed. Health and Mental Health service referrals are given if needed and required based on need. If participant is open with the Mental Health Provider far the county, an appointment is coordinated thourgh OCSO fird5011, Healthy Michigan information is given to participant. Educational information is also given upon need for GED classes. Employment resources are also given at this time. p. Does the program monitor for new criminal activity? YES clients who complete the program are tracked 6, 12 and 24 months after discharge to determine if any rearrests or reconvictions have occurred. q. This program does not address drug/alcohol testing. r. Explain involvement in 'q' above including the frequency/cost of testing if provided as part of this program: s. How are delivered services, offender progress and participation documented by the service provider? Documentation is detailed in !MACS Program Services Database (Sheriffs Office information system), and a hard copy file is also kept. Offender enrollment and termination dates, codes are tracked in C*star Database. Additional related information in file include: Intake/Goal Assessment, TCU Drug Screen II, Signed Program Rules, Completion Certificate, Referal Source Court Order. . How is offender progress/participation reported to the probation officer or referral source? Include frequency of reporting positive and negative progress and types of reports provided such as intake, monthly, termination, etc. Probation is notified of participant completion of the program so that outdates may be adjusted. Agents are also sent a copy of the offenders discharge plan for follow up. U. How does this program differ from the services provided by the probation department? Probation does not attach until the offender is released from jail. This is a jail based program and as such the offenders are a "captive" audience and therefore can participate in groups 1 to 2 times per day. Program Services staff has a close working relationship with OCSO personnel which is required for participant placement, transport and release into the community. . Why can probation officers not provide this level of service? Time does not allow w. Review your answers above. Summarize other aspects of the program not specifically identified above that you feel are critical to understanding this program: I 4Aprogram m.Ust,.mee, t., at,.leaSit;One, , : , . . l , . ;' iO.f-he ; .::f . 011 '44igt JeC..tiye i s a ' n,d1h0 i r` c F::Sicul#,be',ConS„1Ftenc eiWbikYs66ted.6bOve:a6a:*0;t4)66$0;te e . et*61 the objectives 060sOmogies1 identified 'in artlpyoropWObt: 0 rtageting an a. Will this program reduce prison commitments? YES I. If YES, by targeting which Key Performance Indicator? Both ii. If "Both," please describe below how your plan will impact each. iii. Clearly describe how prison diversions will be accomplished: Moderate to high risk offenders are often those within the straddle cell sentencing range. Referring these offenders to the jail reentry in lieu of prison will reduce prison commitment rates for this group as well as overall. Page 4 of 5 lititti'AS,If;_t0B450011.0t PW!,14_Key Performahce:In .0 cirnnienth.- hat 7 rir.i rn, tar 'Jppert f: ve ou 0i0-recipithdl. icatort;,0 0 on populations.in Auti . . :scourages:fietWiC ...re4:04i_i"--Ogttam obj ctivés, OPtict garQe.k', ti10-6 1:-60faM: ucces PrIsP ccqs erminons from . Is this program intended to impact recidivism? YES I. If YES, by targeting which Key Performance Indicator? Both If "Both," please describe below how your plan will impact each. Clearly describe how recidivism will be impacted: Having offenders participate in the Jail Reentry program reduces an offender's criminal activity by targeting criminogenic needs. This significantly reduces the chance of additional violations or new criminal behavior that could result in a prison sentence. Develop additional performance indicators based on your program design such as completion of other monitored programs and conditions, improved family or community stability, improved assessment scores, etc., as you deem appropriate. Contact your grant coordinator for assistance if necessary. Page 5 of 5 FISCAL NOTE (MISC . #17174) June 15, 2017 BY: Finance Committee, Thomas Middleton, Chairperson IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS — MICHIGAN DEPARTMENT OF CORRECTIONS, OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS COMPREHENSIVE PLAN AND APPLICATION FOR FY 2018 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The State of Michigan offers funding to local communities under PA 511 targeted to divert non- violent offenders from prison into local jail or sentencing alternatives. 2. Oakland County has been receiving Community Corrections funds since 1994. 3. The Oakland County Community Corrections Division has applied to the Michigan Department of Corrections (MDOC) requesting funding in the amount of $1,743,023 for plans and services for the grant period of October 1, 2017, through September 30, 2018 which is detailed on Schedule A. 4. The FY2018 application is $30,929 less than the FY2017 award. 5. The grant provides funding for positions in the Community Corrections Division and the Sheriffs Office. 6. The grant continues funding for the following Community Corrections Division positions: ten (10) FTE Community Corrections Specialist Ils (positions #7425, #7426, #7429, #7432, #7433, #9243, *9247, #9291, #9648, #9649, one (1) FTE Community Corrections Specialist I (position #11772), one (1) FTE Office Assistant II (position #9295), one-half (.50) FTE Community Corrections Support Specialist (position #7834), one half (.50) FTE Supervisor-Community Corrections (position #9396), one (1) PTNE Community Correction Specialist I (position #9397) and one (1) PTNE Community Corrections Specialist II (position* 9292). 7. The grant will also continue to fund the following Sheriff's Department positions; three (3) FTE Inmate Caseworkers (position #7418, #7419 and #7420), and one (1) PTNE Office Assistant II, (position #7417). 8. No County match is required with this grant; however, it should be noted that the FY2018 Budget of this grant application seeks funding for two (2) General Fund/General Purpose FTE positions (#7834 and #9396) whereby the State will fund 50% of the costs, and the County will match 50% of the costs. 9. No budget amendment is required at this time. II Lc th/vduk, mmissioner Thomas Middleton, District #4 Chairperson, Finance Committee FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Fleming and Bowman absent. Resolution #17174 June 15, 2017 Moved by Berman supported by Quarles the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Berman, Bowman. (19) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). I HEREBY APPROVE THIS RESOLUTtl CHIEF DEPUTY COUNTY EXECti ACTING PURSUANT TO MCI_ -A6 STATE OF MICHIGAN) COUNTY OF OAKLAND) Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 15, 2017, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 15th day of June, 2017. Lisa Brown, Oakland County