HomeMy WebLinkAboutResolutions - 2017.06.15 - 22985MISCELLANEOUS RESOLUTION #17177 June 15, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: FACILITIES PLANNING & ENGINEERING (FPE)ISHERIFFS OFFICE (SO) — JAIL KITCHEN
FLOORING AND DISHWASHER REPLACEMENT PROJECT
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Jail kitchen floor (see map attached) is 6,000 sq. ft. in size and is constructed of tile and
grout; and
WHEREAS the harsh conditions (constant water and chemicals exposure; heavy foot and equipment
traffic) have broken several tiles and worn out the grout, making it difficult to keep the floor clean and
creating trip hazards; and
WHEREAS prolonged seepage of water and chemicals through the tile and grout can damage the
cement floor underneath and lead to leaks into the basement records/evidence storage rooms; and
WHEREAS the proposed flooring replacement project entails:
• removing all the kitchen equipment
• relocating kitchen operations temporarily to the gymnasium where inmates will be served
• renting freezer and refrigerator trailers for foodgoods storage
• pulling up the old tile and reconditioning the concrete floor
• replacing plumbing
• adding a non-permeable, non-skid coating over the cement sub-floor
• moving the kitchen equipment back into place; and
WHEREAS the two existing dishwashers have experienced recurring breakdowns and concerns exist
over their ability to continuously maintain the water temperatures required by code; and
WHEREAS the Sheriff's Office and Facilities Planning & Engineering (FPE) recommend replacing the
dishwashers in parallel with the flooring replacement; and
WHEREAS the Planning & Building Committee authorized FPE to advertise and receive bids for the Jail
Kitchen Flooring and Dishwasher Replacement Project; and
WHEREAS the County's annual contractor George W. Auch Company bid the various trades; and
WHEREAS the architectural and engineering costs of $38,380, project management fees of $25,000,
trades and security costs of $12,500, contingency costs of $60,000, dishwashers costs of $160,579, and
remodeling costs of $823,321 (bid summary attached) yield a total project cost of $1,119,780 (see project
estimate attached); and
WHEREAS $996,241 in funding is available via the FY2017 — FY2026 Capital Improvement Plan/
Building Fund (#40100); and
WHEREAS $123,539 in funding to replace the dishwashers is available via the General Fund Assigned
Fund Balance for Jail Commissary (#383506) for transfer to the Project Work Order Fund (#40400).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
Jail Kitchen Flooring and Dishwasher Replacement Project (#100000002613) in the amount of
$1,119,780.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the budget amendments that
transfers funding in the amount of $996,241 from the Capital Improvement Program/Building
Improvement Fund (#40100) to the Project Work Fund (#40400) and transfers funding in the amount of
$123,539 from the General Fund Assigned Fund Balance for Jail Commissary (GL #383506) to the
Project Work Fund (#40400) to establish the Jail Kitchen Flooring and Dishwasher Replacement Project
(#100000002613) as detailed below:
Building Improvement Fund (#40100)
Revenues
1040101-148020-665882 Planned Use of Balance $ 996,241
Total Revenues $ 996,241
Expenditures
1040101-148020-788001-40400 Transfer Out — Project Work Order $ 996,241
Total Expenditures $ 996,241
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Fleming and Bowman absent.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
ommissioner rhomas Middlet'On, District #4
Chairperson, Finance Committee
General Fund (#10100)
Revenues
9010101-196030-665882 Planned Use of Balance
Total Revenues
$ 123,539
$ 123,539
Expenditures
9010101-196030-788001-40400 Transfer Out — Project Work Order
Total Expenditures
Project Work Order Fund #40400
Project ID 100000002613, Activity PROJ
Revenues
1040101-148020-695500-40100 Transfer In — Bldg. Imprv. Fund
1040101-148020-695500-10100 Transfer In —Genera! Fund
Total Revenues
Expenditures
1040101-148020-796500 Budgeted Equity Adjustment
Total Expenditures
$ 123,539
$ 123,539
$ 996,241
$ 123,539
$ 1,119,780
$ 1,119,780
$ 1,119,780
CONFIDENTIAL OAKLAND COUNTY FACILITIES ENGINEERING Jail Kitchen Floor Replacement PROJECT BID/BUDGET SUMMARY OVE.4 a Century of Building Trust Trade Costs Cooler/Freezer Rental Temporary Construction Stainless Steel Allowance Testing Permits General Conditions Admin Services Contingency CM Fee 3% OCP GL Performance Bond TOTALS 646,874.00 $ 28,000.00 20,000.00 4,000.00 Base Bid 698,874.00 3,000.00 6,988.74 85,000.00 3,334.22 79,386.27 26,297.50 760,00 4,698.93 9,537.57 Post Bid Addendum 1 $ (81,850.00) (343.77) (8,185.00) (2,711.36) (484.07) $ (982.53) $ Alternate No. 1 49,990.00 209.96 4,999.00 1,655.97 760.00 299.60 608.10 Alternate No. 2 136,383.00 1,500.00 579.11 13,788.30 4,567.51 760.00 819.41 1,663.17 Alternate No. 3 (11,000.00) $ (11,000.00) $ (46.20) $ (1,100.00) $ (485.85) $ 750.00 $ (61,73) $ (125.30) $ a Recommendation 565,024.00 28,000.00 20,000.00 4,000.00 617,024.00 3,000.00 6,988.74 85,000.00 2,990.45 71,201.27 23,586.13 760.00 4,214.86 8,555.04 823,321 I $ 917,877.23 $ (94,556.73) $ 58,522.63 $ 160,060.50 $ (12,059.09) ACCEPTED ACCEPTED OWNER OPTION OWNER OPTION OWNER OPTION BASE BID .1- POST BID ADD 1 RECOMMENDATION 823,321 Recommendation is based on acceptance of Post Bid Addendum 1 (Eliminate Cooler/Freezers from scope of work). Alternate No. 1 (Secondary waterproofing), Alternate No. 2 (Rebuild Cooler/Freezer walls) and Alternate No. 3 (July 31 start in lieu of June 26) are owners options and are NOT included in the total recommendation.
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Project EsUmat
Date: 10/6/15 FM Project Manager: EMER1CK, JIM
FPE-#: 15-620
Project; 033 - Jail Kitchen Floor Replacement
WO#: 469001
. TRADE .• ,.• wrrp.,,re
DESCRIPTION
ESTIMATE
FM-730352 CONSTRUCTION
PM-730362-Architectural
GVV Auch - Kitchen Floor Rapier
$823,321
CONSTRUCTION Total: $823,321 FM-731241 MISCELLANEOUS
FM-731241-Miscellaneous
JMK-PM Fees
$25,000 EM-731241-Miscolleneous
FMO
$5,000 FM-731241-Miscellaneous
FM-731241-Misoellaneous
FIVI-731689 SECURITY
FM-731689-SecurityCamerasCardReader
FM0 - Electrical
New Dishwasher Equipment
Building Safety
MISCELLANEOUS Total:
$5,000
S160,579
$195,579
$2,500
F1V1-730359 CONTINGENCY
FM-730359-Contingency
SECURITY Total: $2,500
Owner Contingency
$60,000
CONTINGENCY Total: $60,000 Others CONSULTANTS
FM-731444-ArchConsuitant
FM-731444-ElectricalConsultant
JFR - Bid Docs
BAI - Bid Docs
CONSULTANTS Total:
$22,476
$151 904
$36,360
5/23/2017
ADIAIMSTRATIVE ANNEX II „AST, ',NORTH OAXLAND HEALTH CENTE 4#' • .4110 z JAIL KITCHEN PATROL SERVIC jABUILDING Ell BLDG. Ws OAKLAND POINT 250 ELIZABETH LK. RD. a°7n01,DG7JNT,Sel.IcEGEN1EA Campus Map NOCA 7FF1L.7.,,2gt7 TO WZADETH 1 1 LAKE RD. (1 MILE) IEL5ZADELAKE RO /-CD OAKLAND AVE. 1:112 MILE;- 83 ES G BLDG. 61 wES A BLDG 07E511 65 MATERIALS MANAGEMENT 1155 OAKLAND AVE" '1)igh..\11111tr .16/N NI Si it 41101011 BLD^ CHILDREN'S VILLAGE SHERIFF'S' ADMINISTRVI1ON INFO. SIGN BUI FAST 24 DING DRAIN COMMISSKA SEPTIC DEPOSITORY CNSLN CENTE C BLDG. 8 BLDG. 10 M.19 HIGHLAND ROAD I 5/2 MILES ?Z COMMIS .7"COMPLEX es1 ADMINISTRATIVE ANNEX I LI*P9 \CMPUS 11M9 \C EXECUTIVE OFFICE SUILDING LDG,2 1 OAKLAND POINTE 230 ELIZABETH LK. RD. L BLDG. S CENTRAL HEATING PLANT CENTRAL SERVICES ELEASETHI.AKE ROAD
Resolution *17177
Moved by Middleton supported by Zack the resolution be adopted.
Discussion followed.
Moved by Woodward supported by Gershenson the resolution be amended as follows:
June 15, 2017
Insert:
Be IT FURTHER RESOLVED qualified contractors and subcontractors shall be required to
compensate workers within the wage and fringe benefit rates established under
Michigan's prevailing wage law.
Vote on amendment:
AYES: Gershenson, Jackson, McGillivray, Quarles, Woodward, Zack, Bowman. (7)
NAYS: Dwyer, Fleming, Gingell, Hoffman, Kochenderfer, Long, Middleton, Spisz, Taub, Weipert,
Berman, Crawford. (12)
A sufficient majority having not voted in favor, the amendment failed.
Discussion followed.
Vote on resolution:
AYES: Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Long, Middleton,
Quarles, Spisz, Taub, Weipert, Zack, Berman, Bowman, Crawford, Dwyer. (17)
NAYS: McGillivray, Woodward. (2)
A sufficient majority having voted in favor, the resolution was adopted.
t HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 15, 2017,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this le day of June, 2017.
Lisa Brown, Oakland County