HomeMy WebLinkAboutResolutions - 2017.06.15 - 22987MISCELLANEOUS RESOLUTION ' #17179 June 15, 2017
BY: Commissioner Phillip J. Weipert, Chairperson, Planning and Building Committee
IN RE: PARKS AND RECREATION — 2017 CLARKSTON AREA OPTIMIST CLUB GRANT
ACCEPTANCE — ARCHERY RANGE DEVELOPMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Parks and Recreation Commission has been notified of the award of
$6,800 from the Clarkston Area Optimist Club for the creation of an archery range at Independence Oaks
County Park; and
WHEREAS there has been an increased interest in archery programs across the US in recent years and
few public archery ranges within Oakland County; and
WHEREAS Oakland County Parks intends to utilize the range for drop-in day use as well as scheduled
programs for youth groups, Boy Scouts, Girl Scouts, summer camps and family programs.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes and
accepts the 2017 Clarkston Area Optimist Club Grant in the amount of $6,800.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Board's
Chairperson, or his designee, to execute the grant agreement.
Chairperson, on behalf of the Planning and Building,Gomnittee, I move the adoption of the foregoing
resolution.
Commissioner Phillip J. Weipert, District *8
Chairperson, Planning and Building Committee
PLANNING AND BUILDING COMMITTEE
Motion carried unanimously on a roll call vote with Jackson absent.
GRANT REVIEW SIGN OFF — Parks and Recreation
GRANT NAME: 2017 Independence Oaks Archery Range
FUNDING AGENCY: Clarkston Area Optimist Club
DEPARTMENT CONTACT PERSON: Melissa Prowse 248 249-2801
STATUS: Grant Application/Acceptance
DATE: May 25, 2017
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have
completed internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance
Committee Fiscal Note, and this Sign Off email containing grant review comments) may be
requested to be placed on the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (5/23/2017)
Department of Human Resources:
HR Approved (No Committee) — Lori Taylor (5/24/2017)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (5/25/2017)
Corporation Counsel:
The above-referenced grant application and award are approved. There are no legal issues that
must be resolved. — Jody S. Hall (5/24/2017)
OPTIMIST
INTERNATIONAL
g"f'r'41 4 VG4A44 Clarkston Area Optimist Club Request for Financial Support
As a community service club we receive many requests for financial support throughout the
year. We identify those areas of need which best exemplify our purpose, "Friend of Youth" and
"Bringing Out the Best in Kids." We look for projects that directly benefit a broad base of young
people rather than individuals. For more information call Co -Chairperson, Joette Kunse g 248
620 2984. Grants need to be submitted in this format with all questions answered.
COVER PAGE
PROJECT TITLE/NAME Independence Oaks Archery Range/ Oakland County Parks and Rec
Name of Organization
Oakland County Parks and Recreation Commission
Contact Person
Brandy Boyd
Address_2800 Watkins Lake Rd Waterford MI 48328
Phone_248-858-0916 Email sotkeboydb@oakgov.com
Amount Requested: $6800.00
Date of application 2-28-2017
Start of your project June 2017
Start date should be no sooner than April 2017 and projects should be concluded by June 1, 2018
Ail grant submissions for the 2017 year should be received before
February 28.2017. If YOU receive a grant, you must send a project
evaluation to the grant committee no later than 30 days after the
project ends or Mai 15, 2018 at the latest.
For more information, you may call Co-Chairperson of the Grant Committee at 248 620 2984 or 248 514
1729 or email info@clarkstonoptimists.org
Please answer these questions in no more than three (3) typed pages with the addition of the budget
page.
1. Describe your project and how it will support the youth of this community. State your project
objectives, activities, and how it will be monitored.
Oakland County Parks and Recreation is pursuing the opportunity to develop an archery program to help
foster and demonstrate the sport of archery. Our objective is to reach the youth in the Clarkston area to
demonstrate the lifelong sport and activities included within the rich archery heritage. Our goal is to
utilize an underutilized sports field to build an archery range and provide equipment to be used on the
range.
The equipment will be locked in a building adjacent to the proposed range site.
We are modeling our program after the USA Archery program. This program is focused on introducing
archery to beginners of all ages and abilities to the sport of archery.
Oakland County Parks and Recreation staff will monitor all activities, classes and seminars with trained
instructors. The instructors will be trained in proper safety precautions, teaching and shooting
techniques. By following the proper training, program park staff will be able to provide safe and proper
instruction to all participants.
2. Please provide a timeline of the project and any significant dates.
• February 28, 2017
Grant Application Due
• May 1, 2017
Clarkston Optimist Evaluation will be completed and returned to Oakland County Parks
• May 8,2017
If Oakland County Parks Grant is awarded the grant; staff will go through the County
Government approval process
• June 5,2017
After all approvals have been completed, staff will begin to purchase materials and equipment
needed for project and start construction of archery range
• June 5,2017
Staff will be signed up for training on the archery program.
• October 2017
Staff will have a program kick-off and invite the Clarkston Optimist, Parks Commission and
future participants,
• October 2017
Program will begin.
3. Describe the young people who will benefit from this project and how many young people will be
supported?
Clarkston area youth would benefit through summer camps, boy and girl scouts, church youth groups, as
well as children who would attend family program offerings. The archery range will be open for day use
as well for families form the Clarkston area to utilize.
4. Please tell us if this budget is a one-time only project or a continuing project. Explain how you will
continue the project.
We are asking for initial funds to establish the archery program. Oakland County Parks and Recreation
would supply the funds to maintain the range and equipment to sustain the program for years to come.
Possible expansion of the program might include purchase of modified equipment that would allow for
use by adaptive groups and an enclosed archery range.
5. Please include a budget for this project and include any additional sources of revenue you have
leveraged for the project. (see example budget page)
Please see attached budget forms
6. Please include how you will evaluate that you have met your project goals. An Optimist evaluation
is expected to be returned by June L 2017 with information and budget review. It will be attached
to your check if you are awarded a grant.
An evaluation of users will be utilized during programming to ensure that we are meeting the goals that
were set.
7. Please tell how you will recognize the Clarkston Area Optimist Club in information regarding this
project.
Oakland County Parks and Recreation would like to recognize and show their appreciation for the
generosity of the Clarkston Optimist Club in many ways. The first step would be to have permanent
signage that would be displayed at the archery range. Secondly we would recognize the club through any
printed publications that are used to market the developing archery range and program. Also recognition
would always be given during the program introductions and training to all participants that it would not
have been possible without the generosity from the Clarkston Optimist Club.
You may submit your grant by hardcopy to Clarkston Area Optimist Club,
P. 0. Box. 891, Clarkston, MI 48347.
Total Request to the Optimists $ $6,800 Total Amount Project will Cost $ 56800 + Labor
Oakland County Parks and Recreation
Independence Oaks
Clarkston Area Optimist Archery Range
Equipment Request: Quantity Cost Total
Bows- Original Genesis
Right Hand 12 $113 $1,356
Bows- Original Genesis Left
Hand 3 $113 $339
Targets- Target by Big Boy 4 $175 $700
Curtains- Arrow Curtain by
BCY 10 1)(30' 3 $316 $948
Arrows- Easton 5 Dozen per
box 3 $156 $468
Arrow Repair Kit by
Lancaster 1 $101 $101
Range Construction Supplies $2,888
Tota Budget Request $6,800
Range Construction Supply List:
— Netting and safety backdrop
o 6' x 8' Pressure Treated Privacy Fence Panels
• Qty: 14
o 4x4x10' Pressure Treated Lumber for fencing
• Qty 17
o 6x6x16' Pressure Treated lumber for Guide Wires
• Qty 4
o 3.5x3.5x8 Landscape timbers for Safety Lines
• QtY 8
o IA" X 1 0 ' pieces of Rebar for spikes for timbers on safety lines
• Qty 4
o 3/16" x 250' Galvanized uncoated wire
• 1 roll
o Eye Bolts for guide wires
• Qty 8
o '/4" Braided yellow rope for safety areas
• Qty 3 100' rolls
o Polyethlene Foam Planks for safety wall 24"x108"x3"
• Qty 17
May 13, 2017
Brandy Boyd
Oakland County Parks & Recreation Commission
2800 Watkins Lake Rd.
Waterford, MI 48328
Dear Ms. Boyd,
The Clarkston Area Optimist Club would like to congratulate you on receiving a
grant for the 2017-2018 school year for Archery Range. The grants will be given
out at the Wednesday, May 24th meeting at 7:30 a.m. at the American Legion
Hall Post #63 Hall at 8047 M-15 (next to the MSU Credit Union). We hope that
you can have a representative there to receive your check and sign the contract.
This will be a breakfast meeting for the Optimist and a celebration of giving to
the community. You are welcome to bring staff or board members but please
RSVP by Monday, May 22 to Joette Kunse, ikhorses@comcastnet or 248 620
2984
You will be asked to say a "few" words about the grant and how you will use the
funds during the upcoming year.
The funds you will receive are to be used for the purpose stated in the contract.
We thank you for submitting an application and wish you well in your project to
support the students in the Clarkston area.
Sincerely,
LT
14(7/1 r77W,(1074:7-
Kathy Middleton
President
Clarkston Area Optimist Club
loette Kunse
Grant Chairperson
Clarkston Area Optimist Club
The Opt i hin ist C'ub Fo n d all 41
of aarkston 5 IMicMgain
P.O Bon 391, Clarkston Ml .8347
www.ci rkston mists.org
or see us ori raCCA3001(: Cla5tStori Area Optimist Club
info@ciadmi:onoptdmists.orf;
OPTIMIST'
INTERNATIONAL
"0,4,
g4ii&rv't
Officers
Kathy Middleton
President
Chandler Fleming
President Elect
Andrea Schroeder
Vice-President
Carol Grubba
Secretary
Betty Reilly
Treasurer
Directors
Alan Partington
Dennis Ritter
Larry Rosso
Linda Danel(
Jessie McDonald
Sue Ring
Joette Kunse
Past President
2017-2018 AGREEMENT between CLARKSTON AREA OPTIMIST CLUB & RECIPIENT(S) of
FINANCIAL SUPPORT GRANT from the Clarkston Area Optimist Club.
Recipient(s): Independence Oaks Oakland County Parks & Recreation Commission
Amount: $6,800.00
All funds received will be used for the purpose stated on the application form for Clarkston
Area Optimist Club Financial Support. Any cost over the amount awarded to the recipient(s)
will be the responsibility of the recipient(s).
At completion of the project, the recipient(s) agrees to complete the enclosed Evaluation
Form and Financial Report. Please mail to the Clarkston Area Optimist Club, P. 0. Box 891,
Clarkston, MI 48347 by June 1, 2018.
Recipient(s) agree to submit receipts for all the money used at the completion of the project.
If all funds are not utilized, the recipient(s) agree to return any unused money to the
Clarkston Area Optimist Club if the amount totals more than $25.00.
Recipient agrees to give name recognition to the Clarkston Area Optimist Club with signage.
Any materials or equipment funded by the Clarkston Area Optimist Club becomes the
property of the organization. Equipment should become part of the inventory of the
organization and identified as donated by the Clarkston Area Optimist Club with 20 days.
ACCEPTED:
Date:
Brandi Boyd, Programming, Oakland County Parks and Recreation Commission
Date:
Dan Stencil, Executive Director, Oakland County Parks and Recreation Commission
";kk,0111C71A-1 Date:
Clarkston Area Optimist Club President
FISCAL NOTE (MISC. #17179) June 15, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: PARKS AND RECREATION — 2017 CLARKSTON AREA OPTIMIST CLUB GRANT
ACCEPTANCE — ARCHERY RANGE DEVELOPMENT
To The Oakland and County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the acceptance of a grant award in the amount of $6,800 from the
Clarkston Area Optimist Club for the creation of an archery range at Independence Oaks County
Park.
2. The range will be used for drop-in day use as well as scheduled programs for youth groups, Boy
Scouts, Girl Scouts, summer camps and family programs.
3. The grant period is from May 2017 through June 2018.
4. No grant match is required.
5. A budget amendment is recommended.
PARKS AND RECREATION (FUND #50800)
Revenues
5060725-160070-650104 Contributions Operating
FY2017
$6,800
$6,800
Expense
5060725-160070-750476 Recreation Supplies $3,912
5060725-160070-730814 Grounds Maintenance 2.888
C( ccmmissioner Thdmas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Middleton abstaining and Fleming and Bowman
absent.
6
Resolution #17179 June 15, 2017
Moved by Weipert supported by McGillivray the resolution (with fiscal note attached) be adopted.
Discussion followed.
Commissioner Middleton addressed the Board and stated that he will Abstain his vote because he's a
member of the Clarkston Area Optimist Club.
AYES: Kochenderfer, Long, McGillivray, Quarles, Spisz, Taub, Weipert, Woodward, Zack,
Berman, Bowman, Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson. (18)
NAYS: None. (0)
ABSTAIN: Middleton. (1)
A sufficient majority having voted in favor, the resolution, as amended, was adopted.
07
I HEREBY APPROVE TI-US RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 15, 2017,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 15th day of June, 2017.
Lisa Brown, Oakland County