HomeMy WebLinkAboutResolutions - 2017.06.15 - 22990Commission Bob
;4.
REPORT June 15, 2017
BY: Bob Hoffman, Chairperson, Human Resources Committee
IN RE: MR #17163 — CIRCUIT COURT — POSITION CREATIONS AND POSITION
RECLASSIFICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above-referenced resolution on June 15, 2017,
reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report.
Chairperson, Human Resources Committee
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
REPORT June 15, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: MR #17163 - CIRCUIT COURT — POSITION CREATIONS AND POSITION
RECLASSIFICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution, recommends the following
amendment:
Correct the first (1 st) BE IT FURTHER RESOLVED paragraph, as follows:
BE IT FURTHER RESOLVED to create one (1) GF/GP Part-Time Non-Eligible 1,000 hours per year
Court Clerk with a sunset date of December 31, 2018 in the Judicial Administration Division (#3010101).
Chairperson, on behalf of the Finance Committee, I move the accepta,nce of the foregoing report.
Commissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Fleming and Bowman absent.
MISCELLANEOUS RESOLUTION #17163 May 25, 2017
BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee
IN RE: CIRCUIT COURT — POSITION CREATIONS AND POSITION RECLASSIFICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS a weighted caseload analysis, conducted by the Michigan Supreme Court's Administrative
Office (SCAO), shows that the judicial need in the Family Court, based upon 2016 new case filings, is
9.30 Judges; and
WHEREAS there are currently six Judges assigned to the Family Court docket; and
WHEREAS caseload analysis has indicated that judicial resources are insufficient to accommodate the
workload requirements in Family Court; and
WHEREAS the 2015 SCAO report on performance measures indicates that the time to dispose of
delinquency and neglect cases is well below time guidelines, partly due to an overextended workload;
and
WHEREAS new statutory and SCAO administrative changes have had a significant impact on increasing
workload in the following areas: fees, reporting, adoption hearings, juvenile competency hearings,
domestic hearings, and PPOs; and
WHEREAS the Circuit Court will be requesting a twentieth judgeship to take the bench on January 1,
2019; and
WHEREAS the Circuit Court is requesting to increase the Visiting Judges account (732081) to allow for
an additional Visiting Judge to absorb the caseload temporarily (until December 31,2018); and
WHEREAS the Circuit Court is requesting one (1) GF/GP Full-Time Eligible Court Clerk and one (1)
GF/GP Part-Time Non-Eligible Court Clerk both having a sunset date of December 31, 2018 to support
the addition of one Visiting Judge in Family Court; and
WHEREAS the Circuit Court utilizes two (2) Full-Time Office Assistant II positions within the Juvenile
Adoptions Unit of Family Court, Judicial Support Division to prepare and process orders for the Family
Court Judges and Referees; and
WHEREAS order preparation and processing entails typing and preparing the order, processing the
order, mailing the order, processing any returned mail, and completing proofs of service; and
WHEREAS in reaction to new statutes and case law, the Juvenile Unit has had to hold more hearings,
which causes an increase in the number of orders that need to be processed and prepared; and
WHEREAS the Circuit Court is requesting to create one (1) GF/GP Full-Time Eligible Office Assistant I in
the Family Court, Judicial Support Division (#3010403) to more efficiently assist the Court with preparing
and processing orders; and
WHEREAS the Court's Psychological Clinic performs Psychological Evaluations of minors and parents
upon referral from a Family Court Judge; and
WHEREAS these evaluations are performed by master's level Clinical Psychologists or consultants under
contract to the Clinic; and
WHEREAS in 2013, the Court's Psychological Clinic was additionally tasked with completing Juvenile
Competency Evaluations and Criminal Responsibility Evaluations; and
WHEREAS these evaluations are performed by qualified juvenile mental health forensic examiners, all of
whom have possessed doctoral level degrees and by masters' level clinicians who have completed
specialized training; and
WHEREAS currently the Court's Psychological clinic has one (1) Full-Time Senior Psychologist position,
one (1) Part-Time Senior Psychologist position, one (1) Full-Time Court Clinical Psychologist position,
one (1) Part-Time Court Clinical Psychologist position, one (1) Full-Time Court Clinic Services
Coordinator, and two (2) PhD contractors who are the equivalent of a Senior Psychologist; and
WHEREAS currently, managerial tasks are being performed by the Judicial Assistant to the Family
Division, who has a legal background as opposed to a clinical background; and
WHEREAS the Circuit Court is requesting to upwardly reclassify one (1) GF/GP Full-Time Eligible Senior
Psychologist position (#3010402-11465) to Chief Clinical Services; and
WHEREAS this position will provide an ongoing peer review system for both delinquency and
neglect/abuse cases, in-service training for court staff, research to improve current methods such as
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote.
restoration services for incompetent juveniles, performance reviews and recruitment and training of
clinical staff; and
WHEREAS the above position creations, reclassifications and increase to the Visiting Judges account will
be fully funded by a reallocation of funds from the State Institutions Line Item budget.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
creation of one (1) GF/GP Full-Time Eligible Court Clerk with a sunset date of December 31, 2018 in the
Judicial Administration Division (#3010101).
BE IT FURTHER RESOLVED to create one (1) 3F/GP Part-Time Non-Eligible Court Clerk with a sunset
date of December 31, 2018 in the Judicial Administration Division (#3010101).
BE IT FURTHER RESOLVED to create one (1) GF/GP Full-Time Eligible Office Assistant I in the Family
Court, Judicial Support Division (#3010403).
BE IT FURTHER RESOLVED to upwardly reclassify one (1) GF/GP Full-Time Eligible Senior
Psychologist position (#3010402-11465) to Chief Clinical Services.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
Commissioner Bill Dwyer, District #14
Chairperson, Public Services Committee
Resolution #17163 May 25, 2017
The Chairperson referred the resolution to the Human Resources Committee and the Finance
Committee. There were no objections.
FISCAL NOTE (MISC. #17163) June 15, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: CIRCUIT COURT — POSITION CREATIONS AND POSITION RECLASSIFICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Circuit Court has reviewed its operations and it has been determined that changes are
needed in order to meet the demands of the Court.
2. To alleviate this burden, the Circuit Court will be requesting, via separate resolution, a twentieth
judgeship to take the bench on January 1, 2019.
3. At this time, the Circuit Court is requesting a prorated increase for the 4 months remaining in FY
2017 of $18,200; an increase for the entire FY 2018 of $54,600; and a prorated increase for 3
months in FY 2019 of $13,650 to the Visiting Judges account (732081) to allow for an additional
Visiting Judge to temporarily (until December 31, 2018) absorb the caseload.
4. The Circuit Court is also proposing the creation of one (1) General Fund/General Purpose
(GF/GP) Full-Time Eligible (FTE) Court Clerk in the Judicial Administration Division (#3010101)
with a sunset date of December 31, 2018 resulting in salary and fringe costs of $21,867 prorated for
the 4 months remaining in FY 2017; $68,001 for FY 2018; and $17,979 prorated at 3 months for FY
2019.
5. In addition, the Circuit Court is proposing the creation of one (1) GF/GP Part-Time Non-Eligible
(PTNE) Court Clerk in the Judicial Administration Division (#3010101) with a sunset date of
December 31, 2018 resulting in salary and fringe costs of $6,203 prorated for the 4 months
remaining in FY 2017; $19,142 for FY 2018; and $5,145 prorated at 3 months for FY 2019.
6. In reaction to new statues and case law, the Juvenile Unit has had to hold more hearings, which
causes an increase in the number of orders that need to be processed and prepared.
7. The Circuit Court is proposing the creation of one (1) GF/GP Full-Time Eligible Office Assistant I
position in the Family Court, Judicial Support Division (#3010403) resulting in salary and fringe
costs of $18,498 prorated for the 4 months remaining in FY 2017; $57,335 for FY 2018; and $60,172
for FY 2019 and FY 2020.
8. The Court's Psychological Clinic performs Psychological Evaluations of minors and parents upon
referral from a Family Division Judge and these evaluations are performed by masters' level
Clinical Psychologists or consultants under contract to the clinic.
9. In addition, the Court's Psychological Clinic was additionally tasked with completing Juvenile
Competency Evaluations and Criminal Responsibility Evaluations which are performed by
qualified juvenile mental health forensic examiners, all of whom have possessed doctoral level
degrees and by masters' level clinicians who have completed specialized training.
10. The Circuit Court is requesting the upward reclassification of one (1) GF/GP Full-Time Eligible
Senior Psychologist position (#3010402-11465) to a GF/GP Full-Time Eligible Chief Clinical
Services position resulting in salary and fringe costs of $3,414 prorated for the 4 months remaining
in FY 2017; $10,816 for FY 2018; and $10,924 for FY 2019 and FY 2020.
11. The above account increase, position creations and reclassification will be covered by a
reallocation of funds from the State Institutions Line Item within the Circuit Court Family Division
budget.
12. A FY2017-2020 is amended as follows:
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward voting no and Fleming and Bowman
absent.
General Fund (#10100)
Circuit Court Judicial Admin/Support
Expenditures
3010101-121100-702010 Salaries Regular
3010101-121100-722740 Fringe Benefits
3010201-121100-732081 Visiting Judges
FY2017 FY2018 FY2019 FY2020
$ 18,061 $ 55,809 $ 15,000
$ 0
10,009 31,334 8,124 0
18,200 54,600 13,650 0
3010403-121240-702010 Salaries Regular
3010403-121240-722740 Fringe Benefits
9010101-112700-788001-20293 Transfers Out
Total Expenditures
Child Care Fund (#202931
Circuit Court Family Court Service
Revenues
9010101-112700-788001-10100 Transfers In
Total Revenues
9,701 29,976 32,028 34,113
8,797 27,359 28,144 28,943
( 64,768) ( 199,078) ( 96,946) ( 63,0561
0 $ 0 $ 0 $ 0
FY2017 FY2018 FY2019 FY2020
($ 64,768) ($199,078) ($ 96,946) ($63,056)
($ 64,768) ($ 199,078) ($63,056)
Expenditures
3010402-135120-702010 Salaries Regular $ 2,531 $ 7,821 $ 7,889 $ 8,882
3010402-135120-722740 Fringe Benefits 883 2,995 3,025 3,402
3010402-112570-731843 State Institutions ( 68,182) ,( 209,894) (107,860) ( 75,340)
Total Expenditures ($ 64,76k ($199,078) ($ 96,946) ($63,056)
Jornmissioner Thomas Middleton, District #4
Chairperson, Finance Committee
Resolution #17163 June 15, 2017
Moved by Dwyer supported by Bowman the resolution (with fiscal note attached) be adopted.
Discussion followed.
AYES: McGillivray, Middleton, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Berman,
Bowman, Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer,
Long. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
I HEREBY APPROVEIHIS RkSOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 15, 2017,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 15th day of June, 2017. 1;kif-t
Lisa Brown, Oakland County