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HomeMy WebLinkAboutResolutions - 2017.07.19 - 23031MISCELLANEOUS RESOLUTION #17214 July 19, 2017 BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee IN RE: SHERIFF'S OFFICE-PURCHASE OF VIRTRA USE OF FORCE SIMULATOR TRAINING DEVICE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Sheriff's Office currently has a simulated firearms training system that was purchased in 2002; and WHEREAS the technology and training has changed dramatically in the last 15 years; and WHEREAS the Sheriff requested replacement of the simulator and the County Executive is in agreement; and WHEREAS this simulator uses five interconnected borderless screens to create a fully immersive 300 degree use of force training; and WHEREAS the 300 degree screen trains deputies how to continue to assess situations and expand situational awareness during high stress incidents; and WHEREAS the simulator allows for multi-directional training to improve a deputy's situational awareness, including the ability to acquire and engage moving targets and overcome distractions; and WHEREAS based upon the Sheriff's Office working with several vendors the VirTra Use of Force Simulator is recommended; and WHEREAS the VirTra system's current scenarios include decision/judgement situations with additional scenarios focusing on more less-lethal and de-escalation tactics; and WHEREAS the VirTra system includes software that allows the creation of custom scenarios that will be applicable to the Sheriff's Office; and WHEREAS the estimated cost of the VirTra Simulator is $ 198,757 and a four year extended warranty for $27,000; and WHEREAS with the Fiscal Year 2016 year-end resolution (MR# 16324) the Board of Commissioners approved fund balance assignment of $200,000 as part of the General Fund Technology Replacement/Hardware fund balance assignment. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Comniissioners approves the purchase of the VirTra Use of Force Simulator for the Sheriff's Office. Chairperson, on behalf of the Public Services Committee, I move the adoptipf) 9f tpe foregoing resolution. Commisstntr Bilir Dwyer, District #14 Chairperson, Public Services Committee PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote with Tietz absent. VirTra Lt. Russ Yeiser Oakland County SO (MI) 0: 248-858-5078 veiserroalcgov.com VirTra Contact Scott DEM() LAW ENFORCEMENT BUSINESS DEVELOPMENT MANAGER WWW.VIRTRA.CON1 7970 S. Kyrene Road I Tempe, AZ 85284 1 USA office: 480.968.1488 x5051 I mobile: 602.540.1135 1 fax: 480,968.1448 I email: sdiiulloCavirtra.com Date 03/07/17 Quote Expiration 180 days 79708 Kyrene Road Tempe, AZ 85284 USA I TOLL FREE: 800,456.8748 PH: 480.968.1488 FAX: 480.9981448 WWW,VRTRA.COM ''W,:nwgrilipa-0--i. , c , ' ' ' -i, i .,,, - ss. ,-- ° If • :,_ ...AMA Mk.c'LC:, L.300 Simulator* with ra nin Accessories V-300LE-1 VirTra Systems 300 LE-1 simulator uses five interconnected borderless screens to create fully immersive active engagements in a 300-degree environment surrounding the trainees. Multi-directional audio and seamless real video create an environment and situation that will challenge trainees. Comes with LE content library, computer rack, UPS backup, and audio/projection equipment. System is configurable to fit in a variety of spaces (within minimum requirements). One year warranty and support services included. 1 119,541.00 $119,541 VSWSA-RFS Table-top refill station for all refillable magazines. Includes automatic push button activation and one CO2 tank which must ship empty. 1 $4,004 $4,004 VSATU-TMAR Trainee Monitor and Recording. Real-time monitoring, recording, and playback during debriefing sessions of trainees. Includes software and hardware that integrates into the VirTra line of simulators. 1 $6,542 $6,542 VTRK-G17 Micro-switch activated tetherless handgun recoil kit for the Glock 17. Includes one magazine (All recoil kits convert real firearms which must be supplied by the customer). 4 $4,155.00 $16,620 VTRK-G17-MAG Additional magazine for use with the tetherless VTRK-G17 recoil kits. 8 $551.00 $4,408 VSWSA- G17-AP Adapter plate for the tetherless VTRK-G17. 1 $437.00 $437 VATU-FLT-TLRI Model TLR-1 laser-based weapon mounted flashlight. Not compatible with filter flashlight VATU-FLT (Requires low light training). 4 $1,249 $4,994 TRK-M16 Tetherless rifle recoil kit (does NOT count shots fired or jam). Includes one magazine (All recoil kits convert real firearms which must be supplied by the customer). 2 $3,115 $6,230 TRK-M16-IVIAG Additional magazine for use with the tetherless TRK-M16 recoil kits. 2 $1,029 $2,058 VSWSA-M16-AP Adapter plate for the tetherless TRK-M16. 1. $437 $437 VNLW-TAS-X2 TASER X2 Cartridges (Left & Right Assembly) Package 2 $3,244 $6,488 VSNLW-TAS Laser- based X-26 TASERC training weapon. 2 $4,004 $8,008 VSNLW-OCC Laser- based OC training device. 4 $2,184 $8,736 VATU-LL Hardware and software for low light training, includes 2 flashlights. For use with handheld lights only. 1 $4,004 $4,004 Installation'& Training V-300-INSTL VirTra Installation and Training for one (1) V-300 System. Includes all travel and expenses in the CONUS. 1 $4,750.00 $4,750 Shipping & Handling Shipping and Handling costs 1 $1,500.00 $1,500 „...., *_ T, t.,,,,,:,7,'"! , ' _ 398 --8' Michigan Sales Tax TBD, if applicable Scott Dill"llo, Law Enforcement Business Development Manager Sales Terms and Conditions Apply. All quoted systems come with a one year Full Warranty, with additional year warranties available. VirTra Requires a tax exemption certificate to be kept on file if applicable. VirTra Oakland County (MI) RFP#003990 Oakland County Purchasing Division Building 41 West-Lower Level 2100 Pontiac Lake Road Waterford, MI 48328 VirTra Contact Scott DiIullo LAW ENFORCEMENT BUSINESS DEVELOPMENT MANAGER WWW.VIRTRA.COM 7970 S. Kyrene Road 1 Tempe, AZ 85284 1 USA office: 480.968.1488 x5051 1 mobile: 602.540.11351 fax: 480.968.14481 email: saullo(awirtra.com Date 062117 Quote Expiration 180 days WWW.VIRTRA.COM 7970 Kyrene Road Tempe AZ 85284 USA 1 TOLL FREE; 800.455.8746- PFI: 480,9881488 FAX; 480.968,1448 Additional annual Service & Warranty Additional 4 year annual warranty and support services on V-300LE simulator system 1 $27,000 $27,000 Scott Mao, Law Enforcement Business Development Manager Sales Terms and Conditions Apply. All quoted systems come with a one year Full Warranty, with additional year warranties available. VirTra Requires a tax exemption certificate to be kept on file if applicable. VirTra (V-300LE-5) Annual Service Agreement Plan • Parts and Labor in the event of a non-functioning system or accessory • Travel expenses if a VirTra technician must travel to customer location • includes 5 new VirTra created training scenarios each year/installed during annual service visit • Operating System Software Updates. (When Applicable) • Overnight Shipping on all replacement or repaired parts (Domestic Only & Where Available) • Use of VirTra's Advance Replacement Program. (Limited Quantities and not available for all components) • Telephone Support • Remote Assistance (Customer must allow network access) ANNUAL SERVICE PERFORMANCE Annuai service visit during which a VirTra Technician will: • Clean computer, monitor/keyboard. • Perform computer diagnostics • Clean simulator screens • Install VirTra Operating System (VOS) updates (if applicable) • Recalibrate system • Recondition recoil kits • Check projector bulbs and replace if deemed necessary by technician to return video quality its intended state. • Inspect Refill Station to ensure optimal performance. • Test Threat-Firem devices for proper functionality. • Test OC & laser devices for proper functionality. • Inspect and Test Speakers • Provide customer with a list of inspected items • Provide refresher training for customer • Provide Customer with a list of new products and upgrades Year 1: Full Manufacturer's warranty included. Year 2 - 5: Additional warranty and support services purchased (Annual Service plan) Year 6 and older: Customers must upgrade their system in order to stay on an annual or Bi Annual agreement. If the customer does not purchase a system upgrade at that time, the only option for support will be our Phone Support Plan. Phone support plan does not cover any parts, labor, travel, software upgrades, etc. All repairs must be paid out of pocket by the customer. Limitations & Exclusions The following terms and conditions govern the sale of this service contract between VirTra Systems, Inc. ("VirTra") and the original purchaser of the product ("Customer") in the continental United States. By purchasing, Customer agrees to be bound by and accepts these terms and conditions identifying how VirTra will support the VirTra system(s) ("Equipment"). This agreement may not be cancelled and Customer will not receive a refund of any amount paid hereunder. This warranty will be effective for a span of one (1) calendar year from the date of installation and acceptance of Equipment by Customer. Customer may purchase an additional warranty to extend beyond the first year coverage period. Additional warranties are available in calendar years based upon the original date of installation. Warranty is only valid for equipment installed within the 48 continental United States. 1.0 VirTra Obligations. VirTra's basic obligation shall be to ensure Equipment remains free from defects in materials and workmanship. VirTra will provide a Service Manager available with telephone hotline that can be called 24/7 (for hardware or software issues). VirTra also must continue to develop the software in support of the Equipment, to include fixes and updates, improvements in operation, and new features — provided free of charge during the extended warranty period. If issues cannot be corrected by e-mail, teleconferences, or by shipping equipment back to VirTra/Customer, then VirTra will send a qualified technical support representative to the location for on-site service. 2.0 Customer Obligations. The Customer has responsibility for exercising reasonable care in operating, handling and maintaining the Equipment. Customer acknowledges and agrees that VirTra may subcontract performance of certain services hereunder to third parties selected by VirTra. VirTra may, at its sole discretion, leave spare parts for Equipment with Customer. Customer must maintain consumable items such as projector bulbs, CO2 tanks, and batteries. Equipment operation, handling, and maintenance procedures are covered by documentation which will be provided with the equipment. Equipment failure or damage which is attributable to the Customer's, or a third-party's, rough treatment, abuse, misuse, neglect, additions, adjustment, or modification is the responsibility of the Customer. The Customer is expected to work promptly with VirTra's service technician to resolve equipment problems. Customer is also responsible for notifying VirTra once replacement parts are received. Customer certifies they will maintain all Equipment and parts in a safe, secure and in an environmentally controlled area. This area must include, but not limited to, controllable HVAC, and must protect against electrical surges and black or brown outs. VirTra strongly recommends the purchase and use of uninterrupted power supplies (UPS) and high-quality surge protectors for equipment, 3.0 Replacement Products and Parts. VirTra, at its sole discretion, may replace the failed Equipment or any part thereof, with a product of comparable or greater specified functionality which may be of a different model or manufacturer. Replacement products and parts become Customer's property; returned Equipment becomes property of VirTra, VirTra has no obligation to return replaced products or parts to the Customer. 4.0 Excluded Services. The following services are specifically excluded from this contract, and any excluded services performed by VirTra may be subject to additional charges. (a) Repair of damage to the Equipment resulting from accident; improper packaging by Customer; Customer negligence; misuse; unauthorized repairs; failure of electrical power, air conditioning, humidity control, vandalism, fire, water damage or other casualty resulting from causes beyond the control of VirTra. (b) Installation of 3rd party software in violation of operating procedures. (c) Repair or replacement of equipment without prior consent of VirTra. 5.0 Limitation of Liability. (a) Coverage under this contract does not insure uninterrupted operation of the Customer's Equipment. VirTra's maximum liability under this contract will be limited to replacing the failed Equipment under dispute with comparable equipment. (b) No Consequential Damages. VirTra SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS, USE, OR DATA FOR CONSEQUENTIAL, INCIDENTAL OR OTHER INDIRECT DAMAGES, UNDER ANY LEGAL THEORY, EVEN IF VirTra HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. (c) Disclaimer of Warranties. THE SERVICES PROVIDED HEREUNDER ARE PROVIDED "AS IS" AND ARE WITHOUT A WARRANTY OF ANY KIND. VirTra DISCLAIMS ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 6.0 Termination for Cause. VirTra shall have the right to terminate this contract immediately upon written notice in the event that Customer violates any provision of this contract, including (without limitation) failure to make payment and if such violation remains un-remedied for more than thirty (30) days after Customer receives notice of the violation from VirTra; or in the event that Customer: (i) terminates or suspends its business; iii) becomes subject to any bankruptcy or insolvency proceeding under federal or state law; (iii) becomes insolvent; (iv) makes a general assignment for the benefit of its creditors; or (v) becomes subject to direct control by a trustee, receiver or similar authority. 7.0 Concurrent Remedies; Attorneys' Fees. The rights and remedies set forth in this contract may be exercised concurrently or separately by VirTra without waiver of any of the rights or remedies otherwise existing at law or in equity. In the event of Customer's default, VirTra shall have the right to collect all expenses of collection and recovery, including reasonable attorneys' fees. 8.0 Obligation to Pay. Customer's obligation to pay all charges which shall have accrued during the term of this contract shall survive any termination of this contract. 9.0 Assignment. This contract may be assigned by VirTra to any other party without notice to Customer. In such an event, reference to HVirTra" in this contract shall be deemed to be a reference to the assignee and such provision shall apply to any subsequent assignment by any assignee. This contract may not be assigned by Customer. 10.0 Governing Law. This contract shall be construed in accordance with Arizona law as if entered into between two parties residing in Arizona and wholly performed within Tempe, Arizona, 11.0 Notices. Any notice given under this contract (except for routine requests for service) shall be in writing and shall be deemed effective, upon delivery, to the address specified on the contract, or such other address as the parties may provide each other from time to time by written notice. 12.0 Severability; Waiver. In the event that any one or more of the provisions contained in this contract shall for any reason be held to be invalid, illegal or unenforceable in any respect, this contract shall be enforced to the maximum extent possible. No waiver of any provision of this contract by either party shall be deemed to be an ongoing waiver of such provision by such party. 13.0 Force Majeure. VirTra shall not be liable for failure to service the Equipment when such failure is due to causes beyond its reasonable control, including, but not limited to, acts of God, acts of civil and military authority, strikes, flood, epidemics, war, riots, delays in transportation and inability due to causes beyond its reasonable control to obtain necessary labor or materials or replacement products or components thereof. 14.0 Entire Agreement. This contract constitutes the entire agreement between the parties with respect to the subject matter hereof, and shall be binding on the parties and their respective successors and assigns and shall supersede any additional or conflicting terms of any other document. This contract may not be modified or amended unless agreed to by both parties in writing. Resolution #17214 July 19, 2017 The Chairperson referred the resolution to the Finance Committee. There were no objections.