HomeMy WebLinkAboutResolutions - 2017.08.10 - 23045MISCELLANEOUS RESOLUTION # 17224
BY: Commissioner Nancy Quarles, District #17 and Commissioner Janet Jackson, District #21
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION — CITY OF SOUTHFIELD — RECONSTRUCTION OF NORTH BOUND
NORTHWESTERN HWY SERVICE DRIVE — PROJECT NO. 2017-25
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County's cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following:
1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County's maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and
WHEREAS the City of Southfield has identified a project and submitted an application detailing the goals
and outcomes of the project; and
WHEREAS the City of Southfield has demonstrated that it has available funding equal to a minimum of
50% the project costs; and
WHEREAS Oakland County's share of the Fiscal Year 2017 authorized amount of the Local Road
Improvement Program funding for Project No. 2017-25 in the City of Southfield is $109,811; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Southfield and authorizes the release of Local Road
Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby rescinds
Miscellaneous Resolution No. 17131.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Southfield prepared by Corporation Counsel for the Pilot
Local Road Improvement Program Project No. 2017-25.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Southfield.
Chairperson, I move the adoption of the foregoing Resolution.
4LA /"V /, A A )
—mmissionerr cy Quarles
District #17
issioner jaf)ef Jadkson
District #21
BOARD OF COMMISSIONERS
1200 N. Telegraph Road
Pontiac, MI 48341-0475
Phone: (248)858-0100
Fax: (248)858-1572
2017 APPLICATION FORM
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
Background: Oakland County has established a Local Road Improvement Matching Fund Pilot
Program for the purposes of improving economic development in Oakland County cities and villages.
The County intends this Program to assist its municipalities by offering limited matching funds for
specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction
of cities and villages.
Project Policies and Guidelines: The Oakland County Board of Commissioners and the Local Road
Improvement Subcommittee has established policies, procedures and guidelines for project
consideration. These documents have been included as Attachment "A".
Available Funding: Oakland County's maximum contribution for projects in eligible cities or villages
has been established within the distribution formula included as Attachment "B".
The maximum county share for 2017 program projects in Southfield has been set at $109,811.
Required Matching Funds: ,A city or village participating in the Local Road Improvement Matching
Fund program shall match any funds authorized by the Oakland County Board of Commissioners in
an amount equal to a minimum of 50% of the cost of the total project award. Funding shall be utilized
to supplement and enhance focal road maintenance and improvement programs. Funding is not
intended to replace existing budgeted local road programs or to replace funding already committed to
road improvements.
REQUESTING LOCAL GOVERNMENT
MUNICIPALITY
Southfield
CONTACT PERSON
Leigh Schultz, City Engineer
TELEPHONE NUMBER
248-796-4812
STREET ADDRESS
26000 Evergreen Road
CITY/ZIP
Southfield, MI 48076
E-MAIL ADDRESS
Ischultz@cityofsouthfield.com
PROJECT INFORMATION
SHORT DESCRIPTION OF PROJECT
Reconstruction of 0.95 miles of poor asphalt and concrete pavement on Northbound Northwestern
Highway Service Drive between Telegraph Road and Northwestern Highway. The road serves as a
main access route to several large commercial office buildings as well as shopping and
entertainment destinations.
ROAD/ROAD(S) TO BE IMPROVED
NB Northwestern Highway Service Drive
DESCRIPTION
Reconstruct service drive with 10" of hot mix asphalt with segments of concrete curb and segments
of asphalt paved shoulder to permit drainage consistent with existing patterns. Road geometries to
be reduced from a 3-lane to a 2-lane cross section with passing lanes utilized at Case Avenue and
Lockda I e Street.
PROJECT BUDGET
FUNDING REQUESTED LOCAL MATCH TOTAL PROJECT BUDGET
$109,811 $2,742,176 $2,961,800
DESCRIPTION OF PROPOSED PROJECT EXPENDITURES
Mobilization
Driveways
Sidewalk Replacement
Sidewalk Ramps, ADA
Removal Items
Drainage
Earthwork
Subbase
Reconstructed Pavement
Soil Erosion
Maintenance of Traffic
Slope Restoration
Pavement Markings & Signage
Utility Adjustments
Subgrade Undercutting
$ 134,000
$ 154,500
$ 38,800
$ 12,500
$ 285,000
$ 281,800
$ 131,600
$ 9,200
$ 973,600
$ 4,500
$ 90,900
$ 119,200
$ 8,400
$ 8,500
$ 709,300
TOTAL $2,961,800
***Note***
-2016 approved LRIP funding of $109,813 is also utilized toward this project. Total LRIP
funding requested for the project = $219,624.
ECONOMIC IMPACT OF PROJECT
The Local Road Improvement Pilot Program has been established under MCL 123.872, the Gifts of Property Act, which
provides that "A county may grant or loan funds to a township, village, or city located within that county for the purpose
of encouraging and assisting businesses to locate and expand within the county."
DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REQUIREMENT OF ENCOURAGING AND ASSISTING BUSINESS TO LOCATE AND
EXPAND IN THE COUNTY
The City of Southfield and the property owners in the immediate vacinity are aggressively seeking
to repopulate the existing office space in the adjacent district north of the Northwestern Service
Drive. The Galleria office complex is under new ownership and anticipates making a multi-million
dollar investment upgrading the common areas and assisting with tenant improvements. They
recently signed a new lease with Sandler Travis for 38,000 sf of office space. Additionally, there are
current negotiations to try to secure another new tentant for 60,000 sf of space.
The Star Theater entertainment complex is also anticipated to undergo significant renovations.
This movie theater destination for south Oakland County helps support area restaurants as well as
on-site restaurants beyond the standard lunch crowds.
Credit Acceptance Corporation, just north of the service drive, continues to grow; their 5-story
building is fully occupied. An improved road condition improves the aesthetics and drive experience
for their numerous employees.
The Meade-Lexus car dealership has been located along this service drive for nearly 20 years and
has contacted the City about the poor road condition in recent years. An improved road condition
will be well received by this luxury car dealership.
The pledge by the County and City of improvements to the deteriorating service drive will help to
improve the overall attractiveness of the commercial office and retail properties along the corridor.
The commitment of improvements will improve landowner standing in lease negotiations and
improve the overall attractiveness of the corridor for office tenants.
OPTIONAL MULTI-YEAR PROJECT PLAN
The Local Road Improvement Program has been expressly established as a pilot program. There is no guarantee the
program will be continued from year to year. The Local Road Improvement Program Subcommittee recognizes that the
allocation authorized for local governments may not provide adequate funding in a single year to allow a project to
move forward. Local governments shall be offered the opportunity to submit project plans that would necessitate the
accumulation of multiple years of the community's allocation amount to fulfill the County's share of a project budget. A
multi-year project plan submittal shall not exceed three years in duration. The allocation amount available to each
community is subject to change annually based upon the factors utilized in the distribution formula. Consideration of
multi-year project plans does not obligate Oakland County in any way to fund any project or program in the future.
These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of
Commissioners to authorize a limited carryover of a community's allocation year to year.
DESCRIPTION OF MULTI-YEAR PLAN INCLUDING ESTIMATED PROJECT BUDGET AND CARRYOVER PERIOD OF COMMUNITY'S
ALLOCATION
4z.;21:zo i 7
Date
ADDITIONAL INFORMATION
The Local Road Improvement Program Subcommittee of the Finance Committee of the Oakland County Board of
Commissioners has been tasked with managing this program and making recommendations for project approval. Please
supply any additional information you believe may be helpful in the consideration of your application.
OPTIONAL ADDITIONAL INFORMATION
The $2,961,800 estimated cost of construction for this project far exceeds the required 50% local
match for construction. The City proposes to utilize both the 2016 and 2017 LRIP funds to
substantially complete this project in 2017.
When the 2016 LRIP funds were approved, we assumed the road needed a pavement rehabilitation
project. Upon field investigation it was found the pavement and subgrade conditions require total
reconstruction. This additional request for 2017 LRIP funds better enable the City to make this
large investment in a location so important to the nearby businesses.
REPORT FOLLOWING COMPLETION OF THE PROJECT
MCL 123.872 requires that "the grant or loan contract made by a county shall require a report to the county board of
commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public
purpose of the funding".
City of Southfield I, on behalf of , have been provided with a copy of the
Policies and Procedures of the Local Road Improvement Program (Attachment "A") arid agree to comply with these
terms and conditions.
City of Southfield I, on behalf of , understand and agree to comply with the
requirement to provide the Oakland County Board of Commissioners with a report following the completion of an
approved project outlining the degree to which the project met the stated purpose of the funding.
Frederick E. Zorn, Jr., CEcD, City Administrator
Printed Name and Title
Please return completed application to: Local Road Improvement Subcommittee
Oakland County Board of Commissioners
1200 N. Telegraph Road
Pontiac, MI 48341-0475
A pdf copy of application can be emailed to: Michael Andrews, Senior Analyst andrewsmb@oakgov.com
Questions regarding the application and approval process should be directed to Michael Andrews
at the email address above or by phone at (248)858-5115
Resolution #17224 July19, 2017
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #17224) August 3, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2017 APPROPRIATION — CITY OF SOUTHFIELD — RECONSTRUCTION OF NORTH BOUND
NORTHWESTERN HWY SERVICE DRIVE — PROJECT NO. 2017-25
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324
which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program for
the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $109,811 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program (account #383465) for project 2017-25.
3. This project is for the reconstruction of the North Bound Northwestern Service Drive.
4. The FY 2017 budget be amended as follows:
GENERAL FUND #10100
Revenue
9010101-196030-665882
FY 2017
Planned Use of Balance
Total Revenues
$109,811
$109,811
Expenditures
9010101-153000-740085 Local Road Funding Program $109,811
Total Expenditures $109,811
COMmissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Kowall, Fleming and Woodward.
Resolution #17224 August 10, 2017
Moved by Crawford supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer,
KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Zack, Berman,
Bowman. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREMAPPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 10,
2017, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 10th day of August, 2017.
Lisa Brown, Oakland County