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HomeMy WebLinkAboutResolutions - 2017.08.10 - 23048MISCELLANEOUS RESOLUTION #17226 August 10, 2017 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS — FUNDING SUPPORT FOR THE DR. MARTIN LUTHER KING JR. TASK FORCE, INC. — FREEDOM RIDE 2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentleman: WHEREAS the Dr. Martin Luther King, Jr. Task Force, Inc. is a Southfield based 501(c)(3) non-profit organization with a long tradition of building upon the legacy of Dr. King and promoting a spirit of diversity and inclusion; and WHEREAS the Task Force was the first to organize the Dr. Martin Luther King, Jr. Celebration in the State of Michigan; and WHEREAS the Dr. Martin Luther King, Jr. Task Force, Inc. was established in 1985. Receiving its incorporation status in 1992, the Task Force is comprised of local residents, private and public organizations and local government representatives; and WHEREAS the Task Force hosts numerous events throughout the year that promote community engagement, social advocacy and youth mentoring; and WHEREAS the Task Force has designated the theme of this year's MLK celebration as "Achieving Peace through Understanding"; and WHEREAS the Task Force has created a program called "Freedom Ride 2017" for young people from diverse backgrounds to learn about the civil rights movement; and WHEREAS during "Freedom Ride 2017", Oakland County middle and high school students will visit historical civil rights sites located in Ohio, Kentucky, Tennessee, Georgia, & Washington D.C. from August le to 21 st, 2017; and WHEREAS information about the tour was sent to all school districts and cultural centers in Oakland County. The Task Force members have contacted Oakland County Intermediate School District to have the information sent to the School Superintendents. Currently, applications have been received and accepted from students in Novi, West Bloomfield, Farmington Hills, Southfield, Lathrup Village, and Oak Park; and WHEREAS "Freedom Ride 2017" has already received generous support from many public and private sources, including AT&T, Eaton Corporation, Southfield Schools, Avis Ford, and the Southfield Chamber of Commerce; and WHEREAS Oakland County's commitment of $10,000 would afford eight (8) additional students from Oakland County to attend this valuable, culturally enriching experience which promises to build stronger ties between the diverse communities of Oakland County; and WHEREAS funding for this program will have a positive beneficial long-term impact on the economic development of the region by encouraging greater interaction and understanding among individuals with diverse racial, ethnic, religious, and socio-economic backgrounds residing in communities throughout Oakland County; and WHEREAS Corporation Counsel services have been requested to prepare an agreement for this sponsorship event. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the expenditure of $10,000 for the Dr. Martin Luther King, Jr. Task Force, Inc., Freedom Ride 2017 event. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the suspension of the provisions in Section VII (G) "Sponsorship of Events, Activities or Adjunct Committees" of the Standing Rules of the Board of Commissioners for purposes of this expenditure. BE IT FURTHER RESOLVED that the Board of Commissioners directs Corporation Counsel to prepare an agreement for the Freedom Ride 2017 sponsorship event and authorizes the Board Chairperson to execute said agreement. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding in the amount of $10,000 from the General Fund Assigned Fund Balance (G/L Account #383313) for Board of Commissioners Projects to the General Fund Special Projects line item within the Board of Commissioners department budget as detailed below: GENERAL FUND #10100 FY 2017 Revenue 9010101-196030-665882 Planned Use of Balance $ 10,000 Total Revenue $ 10,000 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Kowall absent. Expenditures 5010101-180010-731822 Special Projects Total Expenditures $ 10,000 SAO. 000 Chairperson, on behalf of the Finance Committee, I move the option of the foregoing resojution. 4,-werA .0/1)2+ Commissioner Thomas Middleton, District 4 Chairperson, Finance Committee D Martin Luther King, Jr. TASK FORCE NC. Executive Officers President PATRICIA HAYNIE First Vice President ROBIN DILLARD RUSSAW, ESQ. Second Vice President DMA HOBBS Treasurer BARBARA SELDOM Corresponding Secretary TRACEY PAYNETELLIS Recording Secretary SHARON KELLY.PERSON Financial Manager DANIEL BRIGHTWELL Advisory Board Members Or, Jose Gnirk Michael Fortner, Esq. Linda Nabors Dr. Nancy Nadi% Judge William Richards Barbara 'Talley Robert L. Willis, Esq. Leslie Love Smith fudge Shelia Johnson Past Presidents Councilwoman Barbara [alley Rev. Mark P Jensen Florence LaPonSa' Anne Harp' huts Susan Moiscev Rabbi David Nelson Karen Shelley Melvin France' ledge Stephen Cooper Rev, David 1. Roberson Dr. Kansan Slyer V. Gail Simpson Patricia I laynie Carol Thomas Felix Schierl Ann DitInn Roger Goolsby Sr. Barbara Porifoy Seldon Dorothy Dean, Esq. 11R:ceased) CITY OF SOUTHFIELD, MI June 1,2017 Re: Dr. Martin Luther King Jr. Task Force, Inc. Proposal for Special Event — Freedom Ride 2017 Dear Community Partner: The Dr. Martin Luther King Jr. Task Force, Inc. of the City of Southfield, Michigan is a non-profit tax exempt community organization. It was organized in 1986 with a mission and purpose to plan observances, activities, and educational programs in remembrance of Dr. King's philosophy of non-violence and positive social change. Many citizens in the Southfield area primarily recognize us for our annual Peace Walk and Celebration in honor of Dr. King's birthday. 2017 marked our 32nd annual event, which each year draws over 2,000 attendees. In addition, we have a number of programs throughout the year. Many of these programs focus on young people. We are seeking funding to provide enough money for us to host a very special program in August 2017. This event will be a freedom ride through historical civil rights sites in Ohio, Kentucky, Tennessee, Georgia, and Washington, DC. Forty riders will be selected from middle and senior high-school students from various racial, ethnic, religious, and socio-economic backgrounds from schools in the metropolitan area. Accompanying this letter is a proposed travel itinerary. C? RD. fox 3189 Southfield, Michigan 48037 c Phone; 248.2U-1371 or 248.924 -9MLK (.0 www.mIktaskforcerni.org A NON-PROFIT 501(C)(3) ORGANIZATION We must have strong corporate and organizational support in order to host this tour. We are asking for your assistance. We have four levels of contribution: Platinum $10,000 Gold 7,500 Silver 5,000 Bronze 2,500 Also attach, please find the budget categorizing the costs associated with the trip. We have received commitments from AT&T®, Southfield Public Schools, Southfield Mayor Kenson Siver, and the Southfield Chamber of Commerce. For your contribution, you will receive major billing in our marketing and publicity campaign, and recognition at an upcoming event where you will be presented with an award acknowledging your support. Any consideration you would give to our request will be greatly appreciated. As you can see, we are on a very short time-line to raise additional funding, so your prompt response to our request is seriously needed. Should you have questions or need additional information, please contact Patricia Haynie at (248) 470-5343 or Datricia.haynieAyahoo.com . Very Truly Yours, Tatricia .7-faynie Patricia Haynie, President [page 2.2017May23.MLKTFfreedomtoursponsorletter.metn] DR. MARTIN LUTHER KING, JR. TASK FORCE, INC. FREEDOM RIDE 2017 PROPOSED BUDGET PROJECTED REVENUE Corporate Sponsorships Lead Chaperone Pmt ( 2 @ $50) Chaperone Pmt ( 8 © $75) Student Participant Fee (40 @ $75) Total Revenue PROJECTED EXPENDITURES Participants: Motorcoach Transportation Bus Rental Driver's Tip $ 44,976 $ 100 $ 600 $ 3,000 $ 48,676 40 Students 12 Adults 1 Bus Driver $10,000 $ 400 Hotel Accommodations: $150/night including taxes Washington DCNirginia — 2 nights 18 rooms $ 5,400 Atlanta, GA — 2 nights 18 rooms $ 5,400 Memphis, TN — 1 night 18 rooms $ 2,700 Louisville, KY — 2 nights 18 rooms $ 5,400 Museum Admissions National Museum of African American History & Culture World of CocaCola ($16 each) MLK Center for Nonviolent Social Change National Civil Rights Museum ($15/adult, $12/youth) WDIA AM 1070 Station Tour Muhammed Ali Center ($12/adult, $8/youth) Kentucky Center for African American History ($14 each) Meals Breakfast — 1 day at $15 each Lunch —8 days at $15 each Dinner — 8 days at $20 each Miscellaneous Items Liability Insurance Customized Tee-Shirts ID Wrist Bands, Pens, Notebooks (to be donated) Snacks/Beverages/Ice (to be donated) Hygiene Supplies — Tissue/Towels/Wipes (to be donated) 0 848 0 675 0 476 742 $ 795 $ 6,360 $ 8,480 $ 1,000 $ 500 $ 0 $ 0 $ 0 Total Expenditures $ 48,676 DR. MARTIN LUTHER KING, JR. TASK FORCE, INC. FREEDOM RIDE 2017 PROPOSED ITINERARY (Subject to Change) Travel Dates: Monday, August 14, 2017— Monday, August 21, 2017 DAY 1 - Monday, August 14, 2017 Depart from Southfield to Washington, DC -(536 miles) - Travel Time: 10 hours 5:00 am — Boarding 5:30 am — Departure — Breakfast stop en route Afternoon — Lunch stop en route Evening — Arrive in Washington, DC — Dinner and Illuminated Monument Tour including the MLK Jr. Memorial DAY 2 — Tuesday, August 15, 2017 Morning — Breakfast at hotel — Tour Howard University Afternoon — Lunch at Howard University — Tour Smithsonian National Museum of African American History & Culture Evening — Dinner and evening activity at hotel DAY 3 — Wednesday, August 16, 2017 Depart from Washington, DC to Atlanta, GA — (639 miles) — Travel Time: 12 hours Morning — Breakfast at hotel — Boarding — Departure Afternoon — Lunch stop en route Evening — Dinner stop en route — Arrive in Atlanta, GA DAY 4— Thursday, August 17, 2017 Morning — Breakfast at hotel — Depart hotel — Tour Morehouse College and Spelman College Afternoon — Lunch in Atlanta — Tour World of Coca-Cola Museum — Tour MLK Center for Non-Violent Social Change and Dr. King's Birth Home Evening — Depart King Center — Dinner in Atlanta — Return to hotel Proposed Travel Itinerary I Page 1 of 2 DAY 5 — Friday, August 18, 2017 Depart from Atlanta, GA to Memphis, TN — (384 miles) — Travel Time: 6 hours Morning — Breakfast at hotel — Boarding — Departure Afternoon — Lunch stop en route — Arrive in Memphis, TN — Tour Beale Street — Depart Beale Street Evening — Return to hotel DAY 6 — Saturday, August 19, 2017 Depart from Memphis, TN to Louisville, KY — (384 miles) — Travel Time: 6 hours Morning — Breakfast at hotel — Depart hotel — Tour National Civil Rights Museum at the Lorraine Hotel Afternoon — Lunch in Memphis, TN — Depart Memphis, TN Evening — Dinner stop en route — Arrive in Louisville, KY DAY 7 — Sunday, August 20, 2017 Morning — Breakfast at hotel — Depart hotel Afternoon — Tour Muhammad Ali Museum — Lunch in Louisville, KY — Activity / Tour Evening — Dinner and evening activity in hotel DAY 8 — Monday, August 21, 2017 Depart from Louisville, KY to Wilberforce, OH — (169 miles) — Travel Time: 3 hours Morning — Breakfast at hotel — Depart hotel — Arrive in Wilberforce, OH — Tour Wilberforce University Afternoon — Lunch at Wilberforce — Tour Central State University Depart from Wilberforce, OH to Southfield, MI — (234 miles) — Travel Time: 4 hours Evening — Dinner stop en route — Arrive in Southfield, MI Proposed Travel Itinerary I Page 2 of 2 Resolution #17226 August 10, 2017 Moved by Crawford supported by Quarles the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Zack, Berman, Bowman. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). I HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 10, 2017, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 10 th day of August, 2017. Lisa Brown, Oakland County if47,zet.