HomeMy WebLinkAboutResolutions - 2017.08.10 - 23049MISCELLANEOUS RESOLUTION #17209 July 10, 2017
BY: Commissioner Christine Long, Chairperson, General Government Committee
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN'S VILLAGE â CASE
MANAGEMENT SYSTEM REPLACEMENT PROJECT
In the_aakland CountOloarlLoLCsammis_sioners_
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Children's Village currently utilizes Monitor case management software;
and
WHEREAS the current system limitations result in inefficient and redundant processes and lacks needed
reporting capabilities; and
WHEREAS the replacement for a new case management system was vetted through the Information
Technology (IT) Leadership Group process and the project is included in the IT Master Plan; and
WHEREAS the replacement case management system was bid out in accordance with Purchasing
policies and procedures; and
WHEREAS the Next Steps case management software was selected and will provide labor efficiencies
and robust reporting capabilities in a Cloud environment; and
WHEREAS the one-time vendor purchase/implementation fee for the Next Steps case management
system is $151,800; and
WHEREAS funding for the one-time vendor purchase/implementation fee is available to be transferred
from the existing Department of Health and Human Services Administrative budget to the Children's
Village budget in the amount of $132,500 and the remaining $19,300 is available within the existing
Children's Village budget; and
WHEREAS the on-going annual maintenance fee for Next Steps case management system is estimated
at $39,900; and
WHEREAS funding for the Next Steps annual maintenance fee is available to be transferred from the
existing Department of Health and Human Services Administrative budget to the Children's Village budget
in the amount of $20,600 and the remaining $19,300 is available within the existing Children's Village
budget.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
Children's Village case management system replacement project,
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
Lck
Commissioner Christine Long, Dis #7
Chairperson, General Government mittee
GENERAL GOVERNMENT COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Kowall and Woodward absent.
R.esolutiOn #17209 iuy 19, 2617
The Chairperson referred the resolution to the Finance Committee. There We IV no objections,
Resolution *17209 July 19, 2017
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FY2017 FY2018âFY2020
$151,800
($132,500)
($ 19,300)
$ 0
$ 0
$ 0
($20,600)
($19,300)
$39,900
$ 0
Software Rent Lease Purch
Software Support Maint
$111,900 $ 0
$ 39,900 $39,900
$151,800 $39,900
Cofnmissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FISCAL NOTE (MISC. #17209) August 3, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN'S VILLAGE â CASE
MANAGEMENT SYSTEM REPLACEMENT PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Resolution authorizes the replacement of the Children's Village Monitor case management
software with Next Steps software.
2. Funding of $151,800 will be transferred to the Information Technology Fund #63600, which
consists of $111,900 for the one-time purchase and implementation fee and an annual
subscription fee of $39,900.
3. Ongoing operating expense for software maintenance, after the initial one-year software
maintenance, of $39,900 is available in the Children's Village budget, which will be billed back to
Children's Village through the Info Tech Operations line item.
4. The FY 2017 â FY 2020 budgets are amended as follows:
CHILD CARE FUND (#20293)
Expenditures
1060501-112090-788001-63600Transfer Out- Info Tech
10601 02-1 12000-731423 Private Institutions
1060501-112010-731780 Software Support Maint
1060501-112090-774636 Info Tech Operations
Total Expenditures
INFORMATION TECHNOLOGY FUND (#63600)
Revenue
1080201-152010-695500-20293Transfer In- Child Care
1080201-152010-631372 OC Depts Operations
Total Revenue
$151,800 $ 0
$ 0 $39,900
$151,800 $39,900
Expenses
1080201-152010-731773
1080201-152010-731780
Total Expenses
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with KowaII absent.
Resolution #17209 August 10, 2017
Moved by Crawford supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer,
Kowall , Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Zack, Berman,
Bowman. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 10,
2017, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 10th day of August, 2017.
i
h2kf--ee-
Lisa Brown, Oakland County