HomeMy WebLinkAboutResolutions - 2017.08.10 - 23062MISCELLANEOUS RESOLUTION #17228 August 10, 2017
BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee
IN RE: SHERIFF'S OFFICE — 2017 HIGH INTENSITY DRUG TRAFFICKING AREAS (HIDTA) —
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Office of National Drug Control Policy (ONDCP) has awarded the Michigan State Police
funding for the Oakland County Narcotics Enforcement Team (NET) initiative as part of the 2017 High
Intensity Drug Trafficking Areas (HIDTA) Grant Program; and
WHEREAS the total grant award is $140,000 with no county match required; and
WHEREAS the grant funding period is January 1,2017 through December 31, 2017; and
WHEREAS the grant award will allow partial funding for overtime reimbursement of NET Investigators in
the amount of $106,000; and
WHEREAS the grant award will allow for purchase of training and associated travel costs in the amount
of $8,000; and
WHEREAS the grant award will allow for purchase of communications services in the amount of $26,000;
and
WHEREAS Oakland County will issue subrecipient agreements to reimburse partial overtime for
investigations to the local units of government that are part of the Narcotics Enforcement Team; and
WHEREAS the grant agreement has completed the Grant Review Process in accordance with the Board
of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
2017 High Intensity Drug Trafficking Areas (HIDTA) Grant award, for the period January 1, 2017 through
December 31, 2017, in the amount of $140,000.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of
the original award, which are consistent with the original award as approved.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the attached
2017 High Intensity Drug Trafficking Areas (HIDTA) Grant Subrecipient Agreement and authorizes its
Chairperson to execute this agreement with the following local units of government:
City of Auburn Hills — Auburn Hills Police Department
City of Birmingham — Birmingham Police Department
City of Farmington Hills — Farmington Hills Police Department
City of Farmington — Farmington Department of Public Safety
City of Ferndale — Ferndale Police Department
City of Hazel Park — Hazel Park Police Department
City of Madison Heights — Madison Heights Police Department
City of Rochester — Rochester Police Department
City of Royal Oak — Royal Oak Police Department
City of Southfield — Southfield Police Department
City of Troy — Troy Police Department
Bloomfield Township — Bloomfield Twp. Police Department
Waterford Township — Waterford Township Police Department
West Bloomfield Township — West Bloomfield Township Police Department
White Lake Township — White Lake Township Police Department
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment and continuation of this program is contingent upon continued future levels of grant funding.
Chairperson, on behalf of the Public Services Committee, l move the ado9t0/9111e foregoing resolution.
, itY --
Commissioner Bill Dwyer, District #14
Chairperson, Public Services Committee
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Berman absent.
GRANT REVIEW SIGN OFF Sheriffs Office
GRANT NAME: FY 2017 High Intensity Drug Trafficking Areas (HIDTA) Grant
FUNDING AGENCY: Office of National Drug Control Policy/Michigan State Police
DEPARTMENT CONTACT PERSON: Liz Coleman 248 858-2866
STATUS: Acceptance
DATE: July 12, 2017
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal
grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners'
Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off
email containing grant review comments) may he requested to be placed on the appropriate Board of
Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (7/6/2017)
Department of Human Resources:
HR Approved (No Committee) — Lori Taylor (7/10/2017)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (7/10/2017)
Corporation Counsel:
Approved by Corporation Counsel. — Robert C. Rottach (7/10/2017)
Page I of 8
Executive Office of the President
Office of National Drug Control Policy
Grant Agreement
1. Recipient Name and Address
Melanie Oudsema
Michigan State Police
333 S. Grand Avenue PO Box 30634
Lansing, MI 48909-0634
4. Award Number (FAIN): G17SM0002A
5. Period of Performance:
From 01/01/2017 to 12131/2018
2. Total Amount of the Federal Funds Obligated:
$1,149,939
6. Federal Award Date:
February 6, 2017
7. Action:
Initial
2A. Budget Approved by the Federal Awarding
Agency $1,149,939
8. Supplement Number
3. CFDA Name and Number:
High Intensii), Drug Trafficking Areas
Program - 95.001
9. Previous Award Amount: ,
3A. Project Description
High Intensity Drug Trafficking Areas (HID TA)
Program
10. Amount of Federal Funds Obligated by this
Action:
$1,149,939
11. Total Amount of Federal Award:
$1,149,939
12. Consistent with P.L. 114-254, the Continuing Appropriations Resolution, 2017, this document provides a
total budget and spending ceiling as reflected in Block 10 of the Grant Award document, which represents
funding at a rate of 57.3% of the fiscal year 2016 funding level. Accordingly, the sum of all budgets
cannot exceed the award amount reflected in Block 10 of the Grant Award document. The Office of
National Drug Control Policy acknowledges that the aforementioned funding level is below the stated
budget requirements; however, additional funding cannot be made available until enacted through public
law.
13. Statutory Authority for Grant: Public Law 114-254
0;i44,- - — . ' ' Oki' " -;,.?.`-'(.4.4:1'.441•FiA;-1143.14::,
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14. Typed Name and Title of Approving Official
Michael K. Gottlieb
Associate Director
Office of National Drug Control Policy
15. Typed Name and Title of Authorized Official
Chief Accountant-Maktaie-Gadeenta-
-RE,-,...J iiA), g.....),,,
Michigan State Police r
• 16. Signature of Approving ONDCP Official
Ll( ektad IC. 5.44.4.1.ice)
17. Signature of Authorized Recipient/Date
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--g Cri'•")“ AAL -60.42,
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18. Accounting Classification Code
DUNS: 805340247
MN: 1386000134K1
19. HIDTA AWARD
OND1070DB1718XX OND6111
OND2000000000 OC 410001
Grant GI7SM0002A
Page 2 of 8
GRANT CONDITIONS
A. General Terms and Conditions
1. This award is subject to The Uniform Administrative Requirements, Cost Principles, and Audit
Requirements in 2 C.F.R. Part 200 (the "Part 200 Uniform Requirements"), as adopted and
implemented by the Office of National Drug Control Policy (ONDCP) in 2 C.F.R. Part 3603.
For this 2016 award, the Part 200 Uniform Requirements supersede, among other things, the
provisions of 28 C.F.R. Parts 66 and 70, as well as those of 2 C.F.R. Parts 215, 220, 225, and
230.
For more information on the Part 200 Uniform Requirements, see https:/kfo.gov/cofar/. For
specific, award-related questions, recipients should contact ONDCP promptly for clarification.
2. This award is subject to the following additional regulations and requirements:
• 28 CFR Part 69— "New Restrictions on Lobbying"
• Conflict of Interest and Mandatory Disclosure Requirements, set out in paragraph 7 of these
terms and conditions
• Non-profit Certifications (when applicable)
3. Audits conducted pursuant to 2 CFR Part 200, Subpart F, "Audit Requirements" must be
submitted no later than nine months after the close of the grantee's audited fiscal year to the
Federal Audit Clearinghouse at https://harvester.census.gov/facweb/.
4. Grantees are required to submit Federal Financial Reports (FFR) to the Department of Health and
Human Services, Division of Payment Management (HHS/DPM). Federal Financial Report is
required to be submitted quarterly and within 90 days after the grant is closed out.
5. The recipient gives the awarding agency or the Government Accountability Office, through any
authorized representative, access to, and the right to examine, all paper or electronic records
related to the grant.
6. Recipients of HIDTA funds are not agents of ONDCP. Accordingly, the grantee, its fiscal agent
(s), employees, contractors, as well as state, local, and Federal participants, either on a collective
basis or on a personal level, shall not hold themselves out as being part of, or representing, the
Executive Office of the President or ONDCP.
These general terms and conditions, as well as archives of previous versions of the general terms and
conditions, are available online at svww.whitehouse.govIondcp/grants.
7. Conflict of Interest and Mandatory Disclosures
A. Conflict of Interest Requirements
Grant G17SM0002A
Page 3 of 8
As a non-Federal entity, you must follow ONDCP's conflict of interest policies for Federal
awards. Recipients must disclose in writing any potential conflict of interest to an ONDCP
Program Officer; recipients that are pass-through entities must require disclosure from
subrecipients or contractors. This disclosure must take place immediately whether you are an
applicant or have an active ONDCP award.
The ONDCP conflict of interest policies apply to sub-awards as well as contracts, and are as
follows:
i. As a non-Federal entity, you must maintain written standards of conduct covering conflicts
of interest and governing the performance of your employees engaged in the selection,
award, and administration of subawards and contracts.
ii. None of your employees may participate in the selection, award, or administration of a
subaward or contract supported by a Federal award if he or she has a real or apparent
conflict of interest Such a conflict of interest would arise when the employee, officer, or
agent, any member of his or her immediate family, his or her partner, or an organization
which employs or is about to employ any of the parties indicated herein, has a financial or
other interest in or a tangible personal benefit from an organization considered for a sub-
award or contact. The officers, employees, and agents of the non-Federal entity must
neither solicit nor accept gratuities, favors, or anything of monetary value from
subrecipients or contractors or parties to subawards or contacts.
iii. If you have a parent, affiliate, or subsidiary organization that is not a state, local
government, or Native American tribe, you must also maintain written standards of conduct
covering organizational conflicts of interest. Organizational conflicts of interest means that
because of relationships with a parent company, affiliate, or subsidiary organization, you
are unable or appear to be unable to be impartial in conducting a sub-award or procurement
action involving a related organization.
B. Mandatory Disclosure Recpt
As a non-Federal entity, you must disclose, in a timely manner, in writing to ONDCP all
violations of Federal criminal law involving fraud, bribery or gratuity violations potentially
affecting the Federal award. Non-Federal entities that have received a Federal award that
includes the term and condition outlined in 200 CFR Part 200, Appendix )0:1 "Award Term and
Condition for Recipient Integrity and Performance Matters," are required to report certain civil,
criminal, or administrative proceedings to System for Award Management (SAM). Failure to
make required disclosures can result in remedies such as: temporary withholding of payments
pending correction of the deficiency, disallowance of all or part of the costs associated with
noncompliance, suspension, termination of award, debarment, or other legally available remedies
outlined in 2 CFR 200.338 "Remedies for Noncompliance".
8. Federal Funding Accountability and Transparency (FFATA) / Digital Accountability and
Transparency Act (DATA Act). Each applicant is required to (i) Be registered in SAM before
submitting its application; (ii) provide a valid DUNS number in its application; (iii) continue to
maintain an active System for Award Management registration with current information at all
times during which it has an active Federal award; and (iv) provide all relevant grantee
information required for ONDCP to collect for reporting related to FFATA and DATA Act
requirements.
9. Subawards are authorized under this grant award. Subawarcls must be monitored by the award
recipient as outlined in 2 CFR 200.331.
Grant G17SM0002A
Page 4 of 8
10. Recipients must comply with the Government-wide Suspension and Debarment provision set
forth at 2 CFR Pad 180, dealing with all sub-awards and contracts issued under the grant.
11. As specified in the ROTA Program Policy and Budget Guidance, recipient must:
a) Establish and maintain effective internal controls over the Federal award that provides
reasonable assurance that Federal award funds are managed in compliance with Federal
statutes, regulations and award terms and conditions. These internal controls should be in
compliance with the guidance in "Standards for Internal Control in the Federal
Government," issued by the Comptroller General of the United States and the "Internal
Control Integrated Framework," issued by the Committee of Sponsoring Organizations of
the Treadway Commission (COSO).
b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal
awards.
c) Evaluate and monitor compliance with applicable statute and regulations, and the terms
and conditions of the Federal award.
d) Take prompt action when instances of noncompliance are identified, including
noncompliance identified in audit findings.
e) Take reasonable measures to safeguard protected PII and other information ONDCP or the
recipient designates consistent with applicable Federal, state, and local laws regarding
privacy and obligations of confidentiality.
B. Recipient Integrity and Performance Matters
Reporting of Matters Related to Recipient Integrity and Performance
1. General Reporting Requirement
If the total value of your currently active grants, cooperative agreements, and procurement
contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during
the period of performance of this Federal award, then you as the recipient during that period of
time must maintain and report current information to the SAM that is made available in the
designated integrity and performance system (currently the Federal Awardee Performance and
Integrity Information System (FARB)) about civil, criminal, or administrative proceedings
described in paragraph 2 of this award term and condition (below). This is a statutory
requirement under section 872 of Public Law 110417, as amended (41 U.S.C. 2313). As
required by section 3010 of Public Law 111-212, all information posted in the designated
integrity and performance system on or after April 15, 2011, except past performance reviews
required for Federal procurement contracts, will be publicly available.
2. Proceedings About Which You Must Report
Submit the information required about each proceeding that:
a. Is in connection with the award or performance of a grant, cooperative agreement, or
procurement contract from the Federal Government;
b. Reached its final disposition during the most recent 5 year period; and
c. Is one of the following:
Grant G17SM0002A
Page 5 o18
(1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this
award term and condition (below);
(2) A civil proceeding that resulted in a finding of fault and liability and payment of a
monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more;
(3) An administrative proceeding, as defined in paragraph 5 of this award term and
condition, that resulted in a finding of fault and liability and your payment of either a
monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages in
excess of $100,000; or
(4) Any other criminal, civil, or administrative proceeding if:
(i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this
award term and condition;
(ii) It had a different disposition arrived at by consent or compromise with an
acknowledgment of fault on your part; and
(iii) The requirement in this award term and condition to disclose information about the
proceeding does not conflict with applicable laws and regulations.
3. Reporting Procedures
Enter in the SAM Entity Management area the information that SAM requires about each
proceeding described in paragraph 2 of this award term and condition. You do not need to
submit the information a second time under assistance awards that you received if you already
provided the information through SAM because you were required to do so under Federal
procurement contracts that you were awarded.
4. Reporting Frequency
During any period of time when you are subject to the requirement in paragraph 1 of this award
term and condition, you must report proceedings information through SAM for the most recent
5 year period, either to report new information about any proceeding(s) that you have not
reported previously or affirm that there is no new information to report. Recipients that have
Federal contract, grant, and cooperative agreement awards with a cumulative total value greater
than $10,000,000 must disclose semiannually any information about the criminal, civil, and
administrative proceedings.
5. Definitions
For purposes of this award term and condition:
a. Administrative proceeding means a non-judicial process that is adjudicatory in nature in
order to make a determination of fault or liability (e.g., Securities and Exchange
Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings,
and Armed Services Board of Contract Appeals proceedings). This includes proceedings at
the Federal and state level, but only in connection with performance of a Federal contract or
grant. It does not include audits, site visits, corrective plans, or inspection of deliverables.
b. Conviction, for purposes of this award term and condition, means a judgment or
conviction of a criminal offense by any court of competent jurisdiction, whether entered
upon a verdict or a plea, and includes a conviction entered upon a plea of nob o contendere.
c. Total value of currently active grants, cooperative agreements, and procurement contracts
includes—
(1) Only the Federal share of the funding under any Federal award with a recipient cost
share or match; and
Grant G1 7SM0002A
Page 6 of 8
(2) The value of all expected funding increments under a Federal award and options,
even if not yet exercised.
C. Program Specific Terms and Conditions
The following special conditions are incorporated into each award document.
I. This grant is awarded for above program. Variation from the description of activities approved
by ONDCP and/or from the budget attached to this letter must comply with the reprogramming
requirements as set forth in ONDCP's HIDTA Program Policy and Budget Guidance (PPBG).
2. This award is subject to the requirements in ONDCP's IIIEDTA PPBG.
3. No HIDTA funds shall be used to supplant state or local funds that would otherwise be made
available for the same purposes.
4. The requirements of 28 CPR Part 23, which pertain to information collection and management
of criminal intelligence systems, shall apply to any such systems supported by this award.
5. Special accounting and control procedures must govern the use and handling of IIIDTA
Program funds for confidential expenditures; i.e., the purchase of information, evidence, and
services for undercover operations. Those procedures are described in Section 6 of the HIDTA
Program Policy and Budget Guidance.
6. Property acquired with these BIDTA grant funds is to be used for activities of the Michigan
BIDTA. If your agency acquires property with these funds and then ceases to participate in the
IIIDTA, this equipment must be made available to the IIIDTA's Executive Board for use by
other BIDTA participants.
7. All law enforcement entities that receive funds from this grant must report all methamphetamine
laboratory seizure data to the National Clandestine Laboratory Database/National Seizure
System at the El Paso Intelligence Center.
D. Federal Award Performance Goals
I. All entities that receive funds from this award are responsible for achieving performance goals
established in the HIDTA Performance Management Process (PMP) and approved by the
HIDTA's Executive Board and ONDCP.
2. All entities that receive funds from this award must report progress in achieving performance
goals at least quarterly using the PMP.
See also Section A. 4 regarding Federal Financial Reports.
E. Payment Basis
I. A request for Advance or Reimbursement shall be made using the BHS/DPM system
(www.dpm.psc.gov).
2. The grantee, must utilize the object classes specified within the initial grant application each
time they submit a disbursement request to ONDCP. Requests for payment in the DPM system
will not be approved unless the required disbursements have been entered using the
corresponding object class designations. Payments will be made via Electronic Fund Transfer
to the award recipient's bank account. The bank must be Federal Deposit Insurance Corporation
(FDIC) insured. The account must be interest bearing.
Grant G17SM0002A
Page 7 of 8
3. Except for interest earned on advances of funds exempt under the Intergovernmental
Cooperation Act (31 U.S.C. 6501 et seq.) and the Indian Self-Determination and Education
Assistance Act (25 U.S.C. 450), awardees and sub-awardees shall promptly, but at least
annually, remit interest earned on advances to IIHS/DPM using the remittance instructions
provided below.
Remittance Instructions - Remittances must include pertinent information of the payee and
nature of payment in the memo area (often referred to as "addenda records" by Financial
Institutions) as that will assist in the timely posting of interest earned on Federal funds. Pertinent
details include the Payee Account Number (PAN), reason for check (remittance of interest
earned on advance payments), check number (if applicable), awardee name, award number,
interest period covered, and contact name and number. The remittance must be submitted as
follows:
Through an electronic medium using either Automated Clearing House (ACH) network or a
Fedwire Funds Service payment.
(i) For ACH Returns:
Routing Number: 051036706
Account number: 303000
Bank Name and Location: Credit Gateway—ACH Receiver St. Paul, MN
(ii) For Fedwire Returns*:
Routing Number: 021030004
Account number: 75010501
Bank Name and Location: Federal Reserve Bank Tress NYC/Funds Transfer
Division New York, NY
(* Please note organization initiating payment is likely to incur a charge from
your Financial Institution for this type of payment)
For recipients that do not have electronic remittance capability, please make check** payable
to: "The Department of Health and Human Services."
Mail Check to Treasury approved lockbox:
IIHS Program Support Center, P.O. Box 530231, Atlanta, GA 30353-0231
(** Please allow 4-6 weeks for processing of a payment by check to be
applied to the appropriate PMS account)
Any additional information/instructions may be found on the PMS Web site at
http://www.crn.psc.gov/.
4. The grantee or subgrantee may keep interest amounts up to $500 per year for administrative
purposes.
Grant Gl7SM0002A
. Page 8 of 8
RECIPIENT ACCEPTANCE OF GRANT CONDMONS
Date: _ iq — 1 7
—Melaiiie-G841643§Da-
Michigan. State Police (NSC) .
Executive Office of the President
Office of National Drug Control Policy
AWARD
Grant
Page 1 of 1
1. Recipient Name and Address
Chief Accountant Douglas I. Spitzley
Michigan State Police
333 S. Grand Avenue PO Box 30634
Lansing, MI 48909-0634
4. Award Number: G17SM0002A
5. Grant Period: From 01/01/2017 to 12/3112018
. Total Amount of the Federal Funds Obligated:
$2,006,874
6, Federal Award Date:
6/19/2017
7. Action
Initial
Supplemental
2A. Budget Approved by the Federal Awarding
Agency $2,006,874
8. Supplement Number 1
. CFDA Name and Number:
High Intensity Drug Trafficking Areas
Program - 95.001
9. Previous Award Amount: $1,149,939
3A. Project Description
High Intensity Drug Trafficking Areas (HID TA)
Program
10. Amount of Federal Funds Obligated by this
Action:
$856,935
11. Total Amount of Federal Award:
$2,006,874
12. The above grant is approved subject to such conditions or limitation as are set forth in the original
Grant,
13. Statutory Authority for Grant: Public Law 114-254 and Public Law 115-31
14, Typed Name and Title of Approving Official
Michael K. Gottlieb
Associate Director
Office of National Drug Control Policy
15. Typed Name and Title of Authorized Official
Douglas J. Spitzley
Michigan State Police
16. Signature of Approving ONDCP Official
Lk.( CAActeit - ,--iO4-1-4ieb
17. A 11 attire of A.uthori-ed.
i ill '++iiiilf
Rec ient/Date
18. Accounting Classification Code
DUNS: 805340247
BIN: 13860001341(1
19. 1-11DTA AWARD
OND1070DB1718XX 0ND6113
oND2000000000 OC 410001
Budget Detail
2017 - Michigan
Initiative - Oakland County Narcotics Enforcement Team (NET)
Award Recipient - Michigan State Police (G17SM0002A)
Resource Recipient - Michigan State Police
Indirect Cost: 0.0%
Current Budget (net of reprogrammed funds) $2,006,874,00
IR"Vmhtk•PAitzh1 VOX
Investigative - Law Enforcement Officer
Total Overtime
25 $106,000,00
$106,000.00
rave
Training
Total Travel
't4F1-tc ti
5
wrawiallig9
$8,000.00
$8,000.00
0, rui —14 rta AfFir:P.3 vb,PV'ttlf adePAlf tf5, !Mut
*17 r
",3 *slit,"fAlt
likty-ap_MIWir,kAw
*44061:M1.4inft
t 444_1-
Arc':
Communications - mobile phones 81, pagers
Total Services
Total Budget
$26,000.80
$26,000.00
$140,000.00
Page 19 of 23 6/20/2017 10;40:23 AM
PROGRAM YEAR 2017
HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA)
SUBRECIPIENT AGREEMENT BETWEEN
THE COUNTY OF OAKLAND AND [Municipality]
Data Universal Numbering System (DUNS) #: I]
This Agreement is made between Oakland County, a Constitutional Corporation, 1200 North Telegraph,
Pontiac, Michigan 48341 ("County") and [Municipality], [Address], a Michigan Municipal Corporation
("Municipality").
PURPOSE OF AGREEMENT.
The Parties enter into this Agreement for the purpose of delineating their relationship and
responsibilities regarding the County's use of Grant funds to reimburse the Municipality for overtime
expenses that it incurred related to its participation in the Oakland County Narcotic Enforcement Team
("N.E.T."), a multijurisdictional drug enforcement task force under the direction and supervision of the
Oakland County Sheriff's Office ("0.C.S.0.").
Under the Parties' separate N.E.T. agreement, the Municipality is responsible for providing a full-time
employee for participation in N.E.T. and for all costs associated with that employment, including
overtime.
The County, as the legal entity that administers N.E.T., submitted an Initiative Description and Budget
Proposal (Exhibit A) to the Executive Board for Michigan HIDTA requesting the United States Office
of National Drug Control Policy ("ONDCP") to grant N.E.T an award of $140,000.00 for program year
(PY) 2017 to reimburse N.E.T. participating agencies for eligible law enforcement officer overtime
costs. PY 2017 begins January 1,2017 and ends December 31, 2017.
If ONDCP grants N.E.T. an award for PY 2017, the ONDCP disburses the HIDTA grant funds ("Grant
funds") to the Michigan State Police (MSP). To receive the Grand funds, N.E.T. must submit requests
for reimbursement with the required supporting documentation to Michigan HIDTA. If Michigan
HIDTA approves the N.E.T. overtime reimbursement requests, the MSP should distribute the Grant
funds to County on behalf of N.E.T. The County has the authority to allocate a portion of the Grant
funds to reimburse the Municipality for qualifying overtime costs subject to the terms and conditions of
this Agreement.
In consideration of the mutual promises, obligations, representations, and assurances in this Agreement,
the Parties agree to the following:
1. DEFINITIONS. The following terms, whether used in the singular or plural, within or without
quotation marks, or possessive or nonpossessive, shall be defined, read, and interpreted as follows.
1.1. Claim means any alleged loss, claim, complaint, demand for relief or damages, cause of
action, proceeding, judgment, deficiency, liability, penalty, fine, litigation, costs, and/or
2017 HIGH INTENSITY DRUG TRAFFICKING AREA IHIDTA) GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
[Municipality]
Page 1 of 11
Rev. January 2017
expenses, including, but not limited to, reimbursement for attorney fees, witness fees, court
costs, investigation expenses, litigation expenses, and amounts paid in settlement, which are
imposed on, incurred by, or asserted against the County or Municipality, or the County's or
Municipality's agents or employees, whether such claim is brought in law or equity, tort,
contract, or otherwise.
1.2. Grant funds mean the funds that may be awarded to the County and the other participating
agencies in N.E.T. pursuant to Michigan HIDTA Initiative Description and Budget Proposal
Version 2017 (Exhibit A) submitted to Michigan HIDTA by County on behalf of itself and
the other participating agencies in N.E.T.
2. EXHIBITS. The Exhibits listed below are incorporated and are part of this Agreement.
2.1. Exhibit A — Michigan H1DTA Initiative Description and Budget Proposal Version 2017.
2.2. Exhibit B - Template Request for HIDTA Overtime Reimbursement (Locals to County).
2.3. Exhibit C — Sample letter regarding notification of current overtime pay rate.
2.4. Exhibit D — Sample overtime slip, signed by the officer's supervisor that supports each
Request for HIDTA Overtime Reimbursement.
2.5. Exhibit E — Sample paystub or payroll report that supports each Request for H1DTA
Overtime Reimbursement.
3. FEDERAL AWARD PROJECT DESCRIPTION.
3.1. Catalog of Federal Domestic Assistance ("CFDA") #: 95.001
12. Federal Awarding Agency: United States Office of National Drug Control Policy
("ONDCP")
3.3. Program: High Intensity Drug Trafficking Areas (HIDTA)
3.3.1. HIDTA Objective: To reduce drug trafficking and drug production in the United States
by: (A) facilitating cooperation among Federal, State, local, and tribal law enforcement
agencies to share information and implement coordinated enforcement activities; (B)
enhancing law enforcement intelligence sharing among Federal, State, local, and tribal law
enforcement agencies; (C) providing reliable law enforcement intelligence to law
enforcement agencies needed to design effective enforcement strategies and operations; and
(D) supporting coordinated law enforcement strategies which maximize use of available
resources to reduce the supply of illegal drugs in designated areas and in the United States
as a whole,
3.4. Period of Performance: January 1, 2017 through December 31, 2017.
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4. USE OF HIDTA FUNDS.
4.1. The total amount of the federal award committed to the Municipality and obligated by this
action by the County to the Municipality is $4„333.0g. Such commitment and obligation is
contingent upon the ONDCP awarding the grant funds to N.E.T and the MSP reimbursing the
County.
4.2. The County will reimburse the Municipality, up to $4,333.00 total, for qualifying N.E.T.-
related overtime. Such reimbursement shall only be made after the supporting
documentation is submitted by the Municipality and approved by the County, as described in
Paragraph 51 Such reimbursement is contingent upon the ONDCP awarding the grant
funds to N.E.T and the MSP reimbursing the County.
4.2.1. HIDTA funds shall be used to pay overtime only if the overtime was performed in
support of a HIDTA-designated Enforcement initiative or Intelligence and information
Sharing Initiative. HIDTA funds shall not be used to pay overtime related to training
attendance, financial management, drug treatment, drug demand reduction or prevention, or
non-investigative related administrative work.
4.2.2. No HIDTA funds shall be used to supplant the Municipality's funds that would otherwise
be made available for the same purposes.
4.3. There is no research and development performed pursuant to this Agreement.
4.4. No indirect costs shall be charged or reimbursed under performance of this Agreement.
5. REIMBURSEMENT OF ELIGIBLE NET OVERTIME.
5.1. To request reimbursement, the Municipality shall submit to the County the documentation
described in the following subparagraphs no later than thirty (30) days after PY 2017 has
expired. If the County, in its sole discretion, determines that the documentation submitted by
the Municipality does not reconcile, then the Municipality shall provide any additional
documentation requested by the County in order to process payment.
5.1.1. A fully completed and signed Request for HIDTA Overtime Reimbursement attached as
Exhibit B.
5.12. A letter substantively similar to the sample letter regarding notification of current
overtime pay rate attached as Exhibit C.
5.1.3. Overtime slips, signed by the officer's supervisor, that support each Request for HTDTA
Overtime Reimbursement. The overtime slips shall be substantively similar to the sample
overtime slip attached as Exhibit D.
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5.1.4. The paystub or payroll report that supports each Request for HIDTA Overtime
Reimbursement. The paystub or payroll report shall be substantively similar to the sample
paystub attached as Exhibit E.
5.2. County will only reimburse Municipality for approved overtime costs after County has
received the Grant funds from MSP for that particular reimbursement request.
6. GENERAL COMPLIANCE.
6.1. The Municipality shall comply with to 28 C.F.R. Part 69 (New Restrictions on Lobbying)
and 2 C.F.R. Part 25 (Universal Identifier and System of Award Management).
6.2. The Municipality shall comply with the Government-wide Suspension and Debarment
provision set forth at 2 CFR Part 180.
6.3. The Municipality shall perform all activities in accordance with The Uniform Administrative
Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200 (the "Part 200
Uniform Requirements"), as adopted and implemented by the Office of National Drug
Control Policy (ONDCP) in 2 C.F.R. Part 3603. For this award, the Part 200 Uniform
Requirements supersede, among other things, the provisions of 28 C.F.R. Parts 66 and 70, as
well as those of 2 C.F.R. Parts 215, 220, 225, and 230.
6.4. The Municipality shall comply with ONDCP' s HIDTA Program Policy and Budget
Guidance, all other applicable Federal, state, and local laws and regulations, and the terms
and conditions contained in this Agreement.
6.5. As specified in the HIDTA Program Policy and Budget Guidance, the Municipality must:
6.5.1. Establish and maintain effective internal controls over the Federal award that provides
reasonable assurance that Federal award funds are managed in compliance with Federal
statutes, regulations and award terms and conditions. These internal controls should be in
compliance with the guidance in "Standards for Internal Control in the Federal
Government," issued by the Comptroller General of the United States and the "Internal
Control Integrated Framework," issued by the Committee of Sponsoring Organizations of
the Treadway Commission (COSO).
6.5.2. Comply with Federal statutes, regulations, and the terms and conditions of the Federal
awards.
6.5.3. Evaluate and monitor compliance with applicable statute and regulations, and the terms
and conditions of the Federal award.
6.5.4. Take prompt action when instances of noncompliance are identified, including
noncompliance identified in audit findings.
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6.5.5. Take reasonable measures to safeguard protected personally identified information (PH)
and other information ONDCP or the Municipality designates consistent with applicable
Federal, state, and local laws regarding privacy and obligations of confidentiality.
7. FINANCIAL ACCOUNTABILITY AND AUDIT REQUIREMENTS.
7.1. The Municipality shall maintain standards of financial accountability that conform to 2
C.F.R. §200.302 (Financial Management) and 2 C.F.R. §200.303 (Internal Controls).
7.2. The Municipality shall comply with audit requirements contained in 2 C.F.R. Subpart F
which requires the Municipality to have an annual audit conducted within nine (9) months of
the end of their fiscal year, if the Municipality has an aggregate expenditure of more than
$750,000 in federal funds in a fiscal year. Any deficiencies noted in audit reports must be
fully cleared by the Municipality within thirty (30) days after receipt of same. The County
shall have the right to review and audit all records of the Municipality pertaining to any
payment by the County.
8. CONFLICT OF INTEREST.
81 The Municipality shall comply with the following ONDCP conflict of interest policies:
8.1.1. As a non-Federal entity, you must maintain written standards of conduct covering
conflicts of interest and governing the performance of your employees engaged in the
selection, award, and administration of subawards and contracts.
8.1.2. None of your employees may participate in the selection, award, or administration of a
subaward or contract supported by a Federal award if he or she has a real or apparent
conflict of interest. Such a conflict of interest would arise when the employee, officer, or
agent, any member of his or her immediate family, his or her partner, or an organization
which employs or is about to employ any of the parties indicated herein, has a financial or
other interest in or a tangible personal benefit from an organization considered for a sub-
award or contract. The officers, employees, and agents of the non-Federal entity must
neither solicit nor accept gratuities, favors, or anything of monetary value from
subrecipients or contractors or parties to subawards or contracts.
8.1.3. If you have a parent, affiliate, or subsidiary organization that is not a State, local
government, or Indian tribe, you must also maintain written standards of conduct covering
organizational conflicts of interest. Organizational conflicts of interest means that because
of relationships with a parent company, affiliate, or subsidiary organization, you are unable
or appear to be unable to be impartial in conducting a sub-award or procurement action
involving a related organization,
9. MANDATORY DISCLOSURE.
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9.1. As a non-Federal entity, the Municipality must disclose, in a timely manner, in writing to
ONDCP all violations of Federal criminal law involving fraud, bribery or gratuity violations
potentially affecting the Federal award. Non-Federal entities that have received a Federal
award that includes the term and condition outlined in 200 CFR Part 200, Appendix XII
"Award Term and Condition for Recipient Integrity and Performance Matters," are required
to report certain civil, criminal, or administrative proceedings to System for Award
Management (SAM). Failure to make required disclosures can result in remedies such as:
temporary withholding of payments pending correction of the deficiency, disallowance of all
or part of the costs associated with noncompliance, suspension, termination of award,
debarment, or other legally available remedies outlined in 2 CFR 200.338 "Remedies for
Noncompliance".
10. RECORD RETENTION.
10.1. The Municipality shall comply with the record retention provisions of 2 C.F.R. 200.333
(Retention requirements for records).
10.2. The Municipality should, whenever practicable, collect, transmit, and store Federal award-
related information in open and machine readable formats rather than in closed formats or on
paper in accordance with 2 C.F.R. 200.335 (Methods for collection, transmission and storage
of information).
11. ACCESS TO RECORDS.
11.1. The Federal awarding agency, Inspectors General, the Comptroller General of the United
States, and the County, or any of their authorized representatives, have the right of access to
any documents, papers, or other records of the Municipal entity which are pertinent to the
Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also
includes timely and reasonable access to the Municipality's personnel for the purpose of
interview and discussion related to such documents. The right of access to the Municipality's
records is not limited to the required retention period but last as long as the records are
retained.
11.2. The Municipality shall permit the County and auditors to have access to the Municipality's
records and financial statements as necessary for the County to meet the requirements of 2
C.F.R. Part 200.
12. TERM.
12.1. This Agreement and any amendments hereto shall be effective when executed by both Parties
with concurrent resolutions passed by the governing bodies of each Party, and when the
Agreement is filed according to MCL 124.510. The approval and terms of this Agreement
and any amendments hereto shall be entered in the official minutes of the governing bodies
of each Party. This Agreement shall end on December 31, 2017.
13. ASSURANCES.
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13.1. Each Party shall be responsible for its own acts and the acts of its employees and agents, the
costs associated with those acts, and the defense of those acts.
13.2. The Parties have taken all actions and secured all approvals necessary to authorize and
complete this Agreement. The persons signing this Agreement on behalf of each Party have
legal authority to sign this Agreement and bind the Parties to the terms and conditions
contained herein.
13.3. Each Party shall comply with all federal, state, and local ordinances, regulations,
administrative rules, laws, and requirements applicable to its activities performed under this
Agreement.
14. TERMINATION OF AGREEMENT.
14.1. This Agreement may be terminated in whole or in part as follows:
14.1.1. by the County, if the Municipality fails to comply with the terms and conditions of this
Agreement;
14.1.2. by the County for cause;
14.1.3. by the County with the consent of the Municipality, in which case the two parties must
agree upon the termination conditions, including the effective date and, in the ease of partial
termination, the portion to be terminated;
14.1.4. by the Municipality upon sending to the County written notification setting forth the
reasons for such termination, the effective date, and, in the case of partial termination, the
portion to be terminated. However, if the County determines in the case of partial
termination that the reduced or modified portion of the subaward will not accomplish the
purpose for which this Agreement was made, the County may terminate the Agreement in
its entirety.
14.2. The County must provide to the Municipality a notice of termination. Written suspension or
notice of termination will be sent to the Municipality's business address. If this Agreement is
terminated or partially terminated, both the County and the Municipality remain responsible
for compliance with the requirements at 2 CFR 200.343 Closeout and 2 CFR 200.344 Post-
closeout Adjustments and Continuing Responsibilities.
15. CLOSEOUT.
15.1. The County shall close-out this Agreement when it determines that all applicable
administrative actions and all required work under this Agreement have been completed by
Municipality.
15.2. The Municipality shall comply with the closeout provisions of 2 C.F.R. 200.343 (Closeout).
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16. POST-CLOSEOUT ADJUSTMENTS AND CONTINUING RESPONSIBILITIES.
16.1. The closeout of this Agreement does not affect any of the following:
16.1.1. The right of County to disallow costs and recover funds on the basis of a later audit or
other review. The County must make any cost disallowance determination and notify the
Municipality within the record retention period;
16.1.2. The obligation of the Municipality to return any funds due as a result of later refunds,
corrections, or other transactions including final indirect cost rate adjustments;
16.1.3. Audit requirements in Subpart F—Audit Requirements of 2 C.F.R. Part 200.
16.1.4. Records retention as required in Subpart D—Post Federal Award Requirements of this
part, §200.333 Retention requirements for records through §200.337 Restrictions on public
access to records.
17. REMEDIES FOR NONCOMPLIANCE.
17.1. If the Municipalilty fails to comply with federal statutes, regulations, or the terms and
conditions of this Agreement, the County may impose additional conditions, as described in
2 CFR §200.207 Specific Conditions. if the County determines that noncompliance cannot be
remedied by imposing additional conditions, the County may take one or more of the
following actions, as appropriate in the circumstances:
17.1.1. temporarily withhold cash payments pending correction of the deficiency by the
Municipality or more severe enforcement action by the County;
17.1.2. disallow (that is, deny both use of funds and any applicable matching credit for) all or
part of the cost of the activity or action not in compliance;
17.1.3. wholly or partly suspend or terminate the Agreement;
17.1.4. recommend that the Federal awarding agency initiate suspension or debarment
proceedings as authorized under 2 CFR Part 180 and Federal awarding agency regulations;
17.1.5. withhold further funds for the project or program;
17.1.6. take other remedies that may be legally available.
18. NO THIRD PARTY BENEFICIARIES. Except as provided for the benefit of the Parties, this
Agreement does not and is not intended to create any obligation, duty, promise, contractual right or
benefit, right to indemnification, right to subrogation, and/or any other right, in favor of any other
person or entity.
19. DISCRIMINATION. The Parties shall not discriminate against their employees, agents, applicants
for employment, or another persons or entities with respect to hire, tenure, terms, conditions, and
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privileges of employment, or any matter directly or indirectly related to employment in violation of
any federal, state or local law.
20. PERMITS AND LICENSES. Each Party shall be responsible for obtaining and maintaining,
throughout the term of this Agreement, all licenses, permits, certificates, and governmental
authorizations necessary to carry out its obligations and duties pursuant to this Agreement.
21. RESERVATION OF RIGHTS. This Agreement does not, and is not intended to waive, impair,
divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege,
power, obligation, duty, or immunity of the Parties.
22. DELEGATION/SUBCONTRACT/ASSIGNMENT. Neither Party shall delegate, subcontract,
and/or assign any obligations or rights under this Agreement without the prior written consent of the
other Party.
23. NO IMPLIED WAIVER. Absent a written waiver, no act, failure, or delay by a Party to pursue or
enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with
regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or
provision of this Agreement, whether by conduct or otherwise, in one or more instances, shall be
deemed or construed as a continuing waiver of any term, condition, or provision of this Agreement.
No waiver by either Party shall subsequently affect its right to require strict performance of this
Agreement.
24. SEVERABILITY. If a court of competent jurisdiction finds a term, or condition, of this Agreement
to be illegal or invalid, then the term, or condition, shall be deemed severed from this Agreement.
All other terms, conditions, and provisions of this Agreement shall remain in full force.
25. CAPTIONS. The section and subsection numbers and captions in this Agreement are intended for
the convenience of the reader and are not intended to have any substantive meaning. The numbers
and captions shall not be interpreted or be considered as part of this Agreement. Any use of the
singular or plural number, any reference to the male, female, or neuter genders, and any possessive
or nonpossessive use in this Agreement shall be deemed the appropriate plurality, gender or
possession as the context requires.
26. NOTICES. Notices given under this Agreement shall be in writing and shall be personally
delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid,
and addressed to the person listed below. Notice will be deemed given on the date when one of the
following first occur: (1) the date of actual receipt; (2) the next business day when notice is sent
express delivery service or personal delivery; or (3) three days after mailing first class or certified
U.S. mail.
26. 1. If Notice is sent to the County, it shall be addressed and sent to: Oakland County Board of
Commissioners Chairperson, 1200 North Telegraph, Pontiac, Michigan 48341, with a copy
to Oakland County Sheriffs Office, Business Manager, 1200 N. Telegraph, Bldg. 38E,
Pontiac, Michigan 48341.
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26.2. If Notice is sent to the Political Subdivision, it shall be addressed to: [Municipality]
26.3. Either Party may change the address and/or individual to which Notice is sent by notifying
the other Party in writing of the change.
27. CONTACT INFORMATION.
County of Oakland [Municipality]
Lieutenant Brent Miles
Investigative & Forensic Services Division
Narcotics Enforcement Team
Office: 248-858-1722
Fax: 248-858-1754
Email: milesbr@oakgov.com
28. GOVERNING LAW. This Agreement shall be governed, interpreted, and enforced by the laws of
the State of Michigan, without regard to Michigan's conflict of laws provisions.
29. AGREEMENT MODIFICATIONS OR AMENDMENTS. Any modifications, amendments,
rescissions, waivers, or releases to this Agreement must be in writing and executed by both Parties.
30. ENTIRE AGREEMENT. This Agreement represents the entire agreement and understanding
between the Parties. This Agreement supersedes all other oral or written agreements between the
Parties. The language of this Agreement shall be construed as a whole according to its fair meaning,
and not construed strictly for or against any Party.
IN WITNESS WHEREOF, Michael Gingell, Chairperson, Oakland County Board of Commissioners,
acknowledges that he has been authorized by a resolution of the Oakland County Board of
Commissioners, a certified copy of which is attached, to execute this Agreement, and hereby accepts and
binds the County to the terms and conditions of this Agreement.
EXECUTED:
DATE:
Michael Gingell, Chairperson
Oakland County Board of Commissioners
WITNESSED:
Printed Name:
Title:
DATE:
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IN WITNESS -WHEREOF, , acknowledges that he/she has been
authorized by a resolution of the Municipality's governing body, a certified copy of which is attached, to
execute this Agreement, and hereby accepts and binds the Municipality to the terms and conditions of
this Agreement.
EXECUTED:
DATE:
Printed Name:
Title:
WITNESSED:
Printed Name:
Title:
DATE:
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Michigan HUTA
Exhibit A
Initiative Description and Budget Proposal
Version 2017
All Initiatives which seek HIDTA funding must complete this proposal and return to Michigan HIDTA via e-mail by the announced
deadline. Completion of all sections of this proposal is required. The Office of National Drug Control Policy examines these
submissions very closely. Your proposal must be clear, concise and complete. A complete proposal consists of this form AND
the Financial Management System line item budget sheets available from the H1DTA Financial Manager.
Program Year: 2017
Initiative Title: NET - Oakland County Narcotics Enforcement Team
Submitter's Rank/Name: Lieutenant Brent Miles Submitter's Telephone #: F48-858-1 722
Submitter's Email Address: milesbr@oakgov,com
SECTION 1: INITIATIVES
Level of Activity - Check all that apply
Local DTO Focus Multi-State DTO Focus 0 International DTO Focus El Interdiction Focus
Does this Initiative Routinely Provide Information to the HIDTA Investigative Support Center (ISDC)?
YES E N 0
SECTION 2: PROFILE
Initiative Description
Enter Lead Agency: Oakland County Sheriff Office
Enter Location of Initiative (City): Pontiac
Check All That Apply
El Initiative is Collocated with other HIDTA Initiatives
10 Initiative is Staffed with Full-Time Federal and Full-Time State/Local Personnel
Full-Time Members of Initiative are Collocated and Commingled with Federal and State/Local Personnel
Initiative Description and Budget Detail Instructions
Enter your initiative description and budget detail in the text box on the following page. The text box is not character limited, nor is it
limited to the visible field on the page. It works best to compose the narrative in Word and copy into the text field on the following
page. Please use narrative only to complete this section. The PMP software will not accept graphs, charts, images, etc.
The narrative section is intended to describe the mission and proposed activities for your initiative (dismantling DT0s, meth labs,
interdicting drugs/money, apprehending fugitives, etc.) and detail your initiative's funding request. This description should indicate
when the initiative was first funded by HIDTA.
Your narrative must be clear, concise and complete. Do not include a long narrative detailing the history or accomplishments of your
initiative. Please limit your initiative description to several short paragraphs.
The first paragraph should clearly identify the threat (drug problem, violent crime, money laundering) in your area. ONDCP expects
detailed information regarding the threat in the HIDTA county/counties which your initiative serves. Describe the types of drugs
being trafficked, the presence/activities of gangs and drug-related violent crime. Include information on DTOs and MLOs operating in
your area. DO NOT use specific names/addresses for any organizations or provide any information which is law enforcement sensitive
or classified. Referring to the Michigan HIDTA Annual Threat Assessment/Drug Market Analysis is essential when describing the threat
in your region.
In the next paragraph discuss your plan to attack the threat in your region. Describe your initiative and detail your plan to address
the specific threats/problems in your area and achieve your performance targets. If your initiative consists of multiple teams, explain
how each team's activities attack the drug threat in your HIDTA county. Detail how you will work more efficiently and effectively by
conducting intelligence-driven investigations and sharing information (leads).
The next paragraph(s) should present your budget request. Remember that HIDTA funding is added-value funding and cannot be
used to supplant normal operating budget items. Each budget line item (overtime, equipment, supplies, vehicles, phones, services,
etc.) must be detailed in narrative form, specifying the amount requested and how each line item amount will be utilized. It is
important to relate why each line item is needed and how it fits into your plan to attack the threat in your region and attain your
performance targets. Provide a clear, concise and complete explanation of all items in your budget request. The budget narrative will
be reviewed by the Michigan HIDTA Steering Committee and Executive Board before being sent to ONDCP for review and approval.
ONDCP closely examines vehicle expenditures. Lease costs and other vehicle-related
expenses must be detailed. Ensure the number of vehicles and expenses match the number
of eligible officers in your initiative. "6 vehicles @ $500/month x 12 months = $36,000;
Gasoline Expense, 6 officers @ $200/month x12 months = $14,400.
ONDCP also scrutinizes overtime expenses. Ensure these expenses line-up with eligible
officers in your initiative. ONDCP caps overtime for individual officers at $9,500 annually.
The Michigan HIDTA limits the cap to $6,500 per officer annually. Each initiative is required
to maintain documentation/spreadsheet to ensure these limits are not exceeded.
Example: 10 task force officers x $3,000/annually= $30,000 annual overtime.
PLEASE NOTE: Equipment vs. Supplies - There has been a change in how these items are categorized. All items purchased for
$5,000 or more per item are categorized as Equipment. All items purchased for $4,999 or less per item are categorized as Supplies.
Equipment expenses must be detailed. Provide specifics for what will be purchased, the cost, and how it relates to your plan
to address the threat. Example: 10 ballistic shields @ $6,000 each = $60,000.
Supplies expenses must be detailed. Provide specifics for what will be purchased, the cost, and how it relates to your plan to
address the threat. Example: 12 laptop computers @ $1,000 each = $12,000.
Service expenses must be detailed. Example: Monthly cell phone service for 12 officers @ $100/month x 12 months = $14,400.
The total of all items must match the total entered in the "Total Dollar Amount Requested" field at the top of the next page.
A complete application package consists of the INITIATIVE DESCRIPTION AND BUDEGET PROPOSAL and the Financial Management
System line item budget sheets, which are available from the HIDTA Financial Manager.
Enter Initiative Description and Budget Detail Below
Total Dollar Amount Requested: $140,000.00
The Oakland County Narcotic Enforcement Team (NET) is a multi-jurisdictional task force which is designed to
integrate federal law enforcement agencies for the purpose of identifying, investigating, and prosecuting
violators of state and federal narcotic laws. The task force NET was formed in 1971 and is currently directed by
the Oakland County Sheriff's Office.
NET is now comprised of sixteen local police departments, and is partnered with the DEA and IRS. NET drives its
mission by dividing its resources into four investigative teams. Three of the teams are considered street level
crews that make undercover cases against street level dealers. These crews are loosely divided up by four
quadrants of Oakland County. These teams make the majority of arrests and seizures of street level dealers
throughout Oakland County. The fourth team is dedicated to large Scale DTO style cases and prescription pill
cases. NET also commits full time officers to Group 9 of the DEA, and Group 19 of the DEA. It is NET's belief that
the interchanging of task force officers results in a highly efficient exchange of intelligence and maximum
efforts applied to DTO prosecutions.
Oakland County is a highly diversified county in that it has urban areas like the city of Pontiac and several cities
that border the 8 Mile corridor. Oakland County also consists of a high concentration of suburbs and rural
northern areas. The population of Oakland County is about 1,200,000 with a very wide range of medium family
incomes. Oakland County's drug threat appears to be a mirror image of the Michigan HIDTA's drug threat
assessment. Heroin usage is on the rise and cocaine and crack are still readily available anywhere throughout
the County, although the street level price appears to be increasing. Marijuana appears to be the number one
available drug throughout the County.
Oakland County borders the city of Detroit and is directly south of the city of Flint with 1-75 being the major
freeway connecting the three cites. Detroit and Flint once again led the state in violent crime in 2015, with Flint
topping the list and Detroit at No. 2, according to preliminary annual FBI statistics.
Large scale DTO's commute between these three cities on a regular basis not being restricted by borders or
geographic locations. It is a common practice for drug traffickers to distribute narcotics using 1-75,1-96 and 1-94
as gateways to our communities. Oakland County appears to be made up of several local DTO's and criminal
groups that distribute illegal drugs to users. These criminal groups are supplied by interstate and international
DTO's.
The Oakland County NET task force is responding to these evolving drug trends by committing resources to a
specialized Conspiracy Unit that specifically investigates large scale DTO's. The Conspiracy Unit uses
intelligence information from the street crews that identifies interstate and international DTO's. The Conspiracy
Unit conducts surveillance of the DTOs and documents there patterns and interactions within the DTO and
possible relationship with other DT0s. The Conspiracy Unit uses informants and other sources of information to
execute search warrants, arrest warrants in order to disrupt or dismantle the organization. If the DTO is
identified as a multi state or international organization then this intelligence is passed on to the DEA for
investigation and federal prosecution. The Conspiracy Unit also targets doctors and pain clinics selling
prescription drugs directly to users. This crew works very closely with Blue Cross/Blue Shield in identifying
targets and fraudulent prescriptions. The task force also has street crews that initiate investigations into low
level and mid level Criminal Groups and DT0s. The investigators utilize informants to make hand to hand
purchases from these organizations. This type of case is highly successful in prosecution. The investigators also
use informants to conduct drug buys and to provide intelligence information that results in the identification,
disruption, and dismantling of local DT0's and criminal groups.
Agency Positions
Summarize the staffing levels you confidently expect to be part of your initiative for the Program Year selected. The H1DTA Funded box
should be marked Yes ONLY if HIDTA funding covers the salary/wages for the listed position.
Position Title Agency Number of
Positions
HIDTA Funded
(Yes/No)
Collocated
(Yes/No)
Full Time
or Part Time Notes
Lieutenant Oakland County Sheriff Office I No No Full Time
Sergeant Oakland County Sheriff Office 4 No No Full Time
Deputy Oakland County Sheriff Office 7 No No Full Time
Officer Auburn Hills Police Dept. 1 No No Full Time
Officer Birmingham Police Dept 1 No No Full Time
Officer Bloomfield Twp Police Dept. 1 No No Full Time
Officer Farmington Hills Police Dept No No Full Time
Officer Farmington City Police Dept. 1 No No Full Time
Officer Ferndale Police Dept 1 No No Full Time
Officer Hazel Park Police Dept 1 No No Full Time
Officer Madison Hts Police Dept. 1 No No Full Time
Officer Rochester City Police Dept. 1 No No Full Time
Officer Royal Oak Police Dept. 1 No No Full Time
Officer Southfield Police Dept. 1 No No Full Time
Officer Troy Police Dept. 1 No No Full Time
Officer Waterford Police Dept. 1 No No Full Time
Officer West Bloom leld Police Dept. 1 No No Full Time
Officer White Lake Police Dept. 1 No No Full Time
Clerical Oakland County Sheriff Office 1 No No Full Time
Auditor Oakland County Sheriff Office I No No Full Time
Property Tech Oakland County Sheriff Office I No No Full Time
Clerical Oakland County Sheriff Office 1 No No Part Time
Notes/Additional Information:
Notes/Additional Information:
Predicting Expected Outputs: When developing your expected outputs for the Program Year, please ensure
you take into consideration your past 2-3 year performance averages. ONDCP frequently refers to these
averages when evaluating future performance target numbers.
SECTION 3: DTOs
DTO Expected Outputs:
Predict the number of DTOs and MLOs you expect to disrupt and/or dismantle during the Program Year. Your performance
targets should be aggressive but reasonably attainable, considering expected staffing and funding. Remember
that your initiative's performance is compared to how successfully it attained its predicted totals. Please note Initiative's
performance is not compared to the performance of other initiatives. Include pertinent notes in the Notes/Additional
Information box.
DISRUPTED Defined DISMANTLED Defined
Enter Number of DTOs Expected to be Disrupted or Dismantled This Program Year: 5
Notes/Additional Information:
Enter Number of MLOs Expected to be Disrupted or Dismantled This Program Year: 0
SECTION 4: CLANDESTINE LABORATORY CASES
Predict the number of each of the following items which you expect to seize during the Program Year. Include pertinent notes
in the Notes/Additional Information box.
Enter the Number of Lab Dump Sites Expected to be Seized This Program Year: 0
Enter the Number of Chemical/Glassware/Equipment Expected to be Seized This Program Year: 0
Enter the Number of Children Expected to be Affected This Program Year:
Enter the Number of Meth Labs Expected to be Dismantled This Program Year: 0
0
SECTION 5: ACTIVITIES
Predict the number of each of the following items for the Program Year. Include pertinent notes in the Notes/Additional
Information box.
New HIDTA Cases:
Enter the Number of New HIDTA Initiative Cases Expected to be Opened This Program Year: 700
Notes/Additional Information:
Case Support:
Enter the Number of Leads Expected to be Referred This Program Year:
40
Refer to definition of a Lead. TF Commanders must maintain and make available to auditors documentation
which substantiates Leads referred.
Enter the Number of Cases Expected to be Provided Analytical Support This Program Year: 1
Refer to definition of AS. Project only number of cases which will receive AS from an analyst embedded with
your TF or the DSEMIIC/MIOC. Do not include cases which will receive AS from an analyst seated at the HIDTA.
A case can be reported receiving AS only ONCE IN A CALENDAR YEAR but can be counted each calendar year it
receives AS. Project the number of separate cases to receive AS in the year, not the number of times AS is
received on all cases. Remember to submit a completed survey with your quarterly report for each case
receiving AS.
Enter the Number of Event Deconflictions Expected to be Submitted This Program Year: 450
Enter the Number of Case Matching Requests Expected to be Submitted This Program Year: 300
Notes/Additional Information:
SECTION 6: FUGITIVES
Predict the number of fugitives you expect to arrest for the Program Year. A fugitive is defined as an arrest made pursuant to
some type of court-issued paper, such as an arrest warrant, a writ, a pick-up order, etc. Arrests not made pursuant to court-
issued paper, such as arrests made on probable cause, should be counted as Arrests in Section 7: Other Outputs of this
proposal. Include pertinent notes in the Notes/Additional Information box.
Enter the Number of Fugitives Expected to be Arrested This Program Year: 25
Notes/Additional Information:
SECTION 7: OTHER OUTPUTS
Other Outputs provides a method for initiatives to report and receive credit for their activities which do not appear in PMP core
tables. Initiatives are not required to provide projections or expected yearly totals for any Mandatory or Other Output.
MANDATORY OUTPUTS
Arrests
Arrests - Drug-Related
Arrests - Murder Charges
Arrests - Robbery Charges
Consent Searches
Criminal Groups
Criminal Informants Opened
Drug-Related Homicide Cases ASSIGNED
Drug-related Homicide Cases Closed by ARREST
Indictments
Pen Registers Installed
Search Warrants Served
Surveillances Conducted
T-III Wiretap Investigations
MANDATORY OUTPUTS
If your initiative engages In any of the Mandatory Outputs listed in
the table to the right, the quarterly counts of those outputs must
be reported on the initiative's Task Force Quarterly Report.
NOTE: Do not confuse Arrests with Fugitives. Fugitives are
reported in Section 6: Fugitives. Arrests not made pursuant to
court-issued paper, such as arrests made on probable cause,
should be counted as the appropriate type of Arrest in this section,
either as Mandatory or Other.
OTHER OUTPUTS
Mandatory Outputs as
detailed above, need not be
selected in the boxes to the
right, but must be reported
on the TF Quarterly Report.
If your initiative engages in
non-mandatory types of
outputs, listed in non-caps in
the drop down boxes to the
right, and wishes to report or
receive credit for those
activities, please identify
those outputs by entering in
the drop-down box to the
right.
The count of each Other
Output must be reported
each quarter on the TF
Quarterly Report.
Contact the HIDTA if you wish
to add an Output which does
not appear in the lists to the
right.
Other Output: ARRESTS - DRUG RELATED
Other Output: CRIMINAL GROUPS
Other Output: SEARCH WARRANTS SERVED
Other Output: SURVEILLANCES CONDUCTED
Other Output:
Other Output:
Other Output:
Other Output:
Other Output:
Other Output:
Other Output:
Other Output:
Other Output:
Other Output:
Other Output:
$0.0000 $0.0000 $0.0000 A'm . , PROVIDE A BRIEF DETAIL OF THE CORRESPONDING ITEM if FROM THE TABLE ABOVE. Michigan HIDTA Request for HIDTA Overtime Reimbursement ONE FORM PER OFFICER REGULAR OVERTIME Ehibil B Michigan HIDTA Mary Szymanski - Financial Manager 313.967.4523 FAX: 313.965.8183 mszymanski@mi.hidta.net OFFICER'S NAME AND RANK HOME DEPARTMENT NAME PHONE NUMBER MAILING ADDRESS FEDERAL TAX ID OR MSP INDEX/PCA REQUESTING OFFICER IS REQUIRED TO TYPE HIS/HER NAME IN THE BLUE BORDERED APPROVING TASK FORCE COMANDER IS REQUIRED TO TYPE HIS/HER NAME IN THE RED- BOX BELOW. By typing my name in the box below, I certify that this overtime was BORDERED BELOW BOX: By typing my name in the box below, I certify that I received this incurred pursuant to HIDTA-related investigations on the dates and in the amounts overtime request from the Requesting Officer, and have reviewed and approved it after listed, determining it to be in compliance with ONDCP Program Policy as previously provided to me. ITEM # I COMPLAINT# DATE OT WORKED # OT HOURS I OT HOURLY 'TOTAL ENTRY WORKED I RATE I COST LOCATION: Address, City/Township/County 2 3 4 5 1 2 3 4 5 ITEM # THIS INFORMATION IS CONFIDENTIAL DISCLOSURE OF CONFIDENTIAL INFORMATION IS PROTECTED BY THE FEDERAL PRIVACY ACT. Revised January 2017
Exhibit C
January 4, 2016
Director Abraham L. Azzam
Michigan HIDTA
28 W. Adams
Suite 400
Detroit, MI
Dear Director Azzam:
Please accept this correspondence as notification of the current pay rate for the listelliMMPublic
Safety Officer assigned to the Oakland County Narcotic Enforcement Team (NET).
Parent Agency:
Employee Name/Rank:
Regular Pay Rate:
Overtime Pay Rate:
As requested, the overtime rate listed does not include any fringe benefits such as retirement, FICA, etc.
Please contact our office if any additional information is required.
Respectfully,
Director,
11.11.1111TIME SHEET
A P MED eAt../na
-111111111M-
16-net-419
1R-16-263
[R-16-264
2hour
1 hour
4hour
07/11/2016
07/12/2016
07/13/2016
07/14/2016
07/15/2016
08/01/2016
08/02/2016
08/03/2016
08/04/2016
08/05/2016
08/05/2016
08:30-16:30
08:30-16:30
08:30-16:30
08:30-16:30
08:30-15:30
15:00-23:00
15:00-23:00
14:00-00:00
14:00-23:00
03:00-07:00
15:00-23:00
Exhibit D
Please Note: This document is used for illustrative purposes only and the required documentation does not have
to be the same, but must contain the same elements.
Required: Overtime slip signed by officer's supervisor. This item should include name, date, and overtime hours
associated with HIDTA. The overtime rate should also be included unless provided in the paystub or payroll
report.
DATE HOURS OVERTIME NET#
APPROVING SIGNATURE: 11111.11
MEM
OVERTIME IN RED HAS BEEN TAKEN AS NET TIME (COMP)
OVERTIME IN GREEN HAS BEEN SUBMITED FOR MJ OT GRAIVIP
Please sign and return.
Please Note: This document is used for illustrative purposes only and the required documentation Exhibit E does not have to the same, but must contain the same elements.
Required: Pay stub or payroll report containing the same information as pay stub. If the paystub does not
indicate the overtime rate of pay, then please include with the overtime slip.
Pay Period Ending on:
check #:
Check Date; 08/12/2016
Primary Rate: 31.2962
witholding Rate: 00
ecteral Allowances; 0
;'000600715g -. , NO:MIFtgm.“?..Wa.AggPa0 Ma%:A - ' 04INCI;00: 2L-IN4g5 :0015!MgaM404
LONGEVITY_PS 0.00 0.00 0.00 350.00 FITW 475.02 8,268.40
SALARY 80.00 7.00 2,832.31 41,490.79 SITW 112.00 1,906.07
TRAININGes 0.00 0.00 0.00 876-28 SOCSEC_EE 176.00 2,991.56
SICK P$ 07/01 0.00 0.00 0.00 625.92 MEDICAREEE 41.18 699.64
r/Y SICK PAYOUT 0.00 0.00 0.00 554.65 DUES 950 29.65 444.38
PS SCK GAP 0.00 0.00 0.00 2,879.25 PS BBL VISION 9.13 104.73
IN_LIEU_MED_P_S 0.00 0.00 115.38 1,546.08 RETIRE2S_OFF 84.97 1,424.49
LIFE INS 0.00 0.00 0.00 0.96 ICMA_PCNT 117.91 1,959.14
HOLIDAY 0.00 0.00 0.00 1,251.85 FLEX PLAN 98.50 1,576.00
SAVINGS PSO 5.60 84.00
PNC 647.59 11,474.94
PNC 1,000.00 16,588.65
ALLY 150.00 2,400.00
TOTALS: 80.00 7.00 2,947.69 45,931.76 TOTALS: 2,947.69 49,922.80
Net Pay This Period: 1,797.59
12x9w;tgbilK4t9 2 -.E'xii,40.0uRst4itpampgvm,;00, ,f400g .,,GBOtYASATARB.NNEOPX.4.114'
COMP PS 7.50 0.00 0.00 0.00 7.50
F/Y SICK PAYOUT 0.00 0.00 0.00 0.00 0.00
PS KELLY BANK 0.00 0.00 0.00 0.00 0.00
SICK PS 07/01 96.00 0.00 0.00 0.00 96.00
SICK PS GAP 41.00 0.00 0.00 0.00 41.00
VAC28 124.00 0.00 0.00 0.00 124.00
08/12/2016
1,797.59
"*VOID**********VOID***********VOID********CECK STUB REPRINT******
FISCAL NOTE (MISC. #17220 August 10, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: SHERIFF'S OFFICE —2017 HIGH INTENSITY DRUG TRAFFICKING AREAS (HIDTA) — GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Resolution authorizes the acceptance of a grant award in the amount of $140,000 from the
Michigan State Police as part of the Office of National Drug Control Policy 2017 High Intensity
Drug Trafficking Areas (HIDTA) Grant Program.
2. The award of $140,000 consists of $106,000 for the reimbursement of Narcotics Enforcement
Team (NET) Investigators, $8,000 for training and travel costs and $26,000 for communication
services.
3. The grant funding period is January 1, 2017 through December 31, 2017.
4. There is no grant match.
5. Acceptance of this grant does not obligate the County to any future commitment and continuation
of the grant is contingent upon future levels of grant funding.
6. The FY 2017 budget is amended as follows:
GENERAL FUND (#10100) FY 2017
Project 100000002514 Budget Ref. 2017 Activity: GLB Analysis: GLB
Revenue
4030901-110090-610313 Federal Operating Grants
Total Revenue
$140,000
$140,000
Expenditures
4030901-110090-712020 Overtime
4030901-110090-730324 Communications
4030901-110090-731465 Program
4030901-110090-732018 Travel and Conference
Total Expenditures
$ 41,005
26,000
64,995
8,000
$ 140,000
Commissioner Thomas Middleton, D .ct #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Kowall, Fleming and Woodward absent.
Resolution #17228 August 10, 2017
Moved by Crawford supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer,
KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Zack, Berman,
Bowman. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREBYAMIOVE 'NIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 10,
2017, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 10th day of August, 2017.
Lisa Brown, Oakland County