HomeMy WebLinkAboutResolutions - 2017.08.10 - 23063MISCELLANEOUS RESOLUTION #17229 August 10, 2017
BY: Philip Weipert, Chairperson, Planning and Building Committee
IN RE: PARKS AND RECREATION COMMISSION — GIFFELS-WEBSTER ENGINEERING, INC -
LUMBER MATERIAL DONATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Parks and Recreation Commission's ("OCPRC") mission is to provide all
residents of Oakland County with recreational, leisure, and learning experiences, parks, open spaces,
and facilities, resulting in a comprehensive county park system that enhances quality of life; and
WHEREAS for over 50 years OCPRC has been providing innovative recreational experiences, facilities,
and programs for the residents of Oakland County; and
WHEREAS OCPRC staff constructs and replaces boardwalk facilities, within the Park System; and
WHEREAS through an existing Annual Contract *3606 for civil engineering and surveying, Giffels-
Webster Engineering, 1025 East Maple, Suite 100, Birmingham, Michigan 48009 (GWE"), is aware that
OCPRC staff internally constructs and replaces boardwalks within the Park System; and
WHEREAS through another separate GWE contract with a local city, GWE obtained ownership of (51)
4x10x16' and (286) 4x12x16' treated wood beams that meet OCPRC material specifications for
boardwalks; and
WHEREAS GWE has offered to donate these treated wood beams to OCPRC, with a value of
$32,818.28; and
WHEREAS Oakland County policy requires all donations $10,000 and over be approved by the Oakland
County Board of Commissioners; and
WHEREAS, Oakland County Parks and Recreation Commission staff recommends accepting this
donation of treated wood beams; and
WHEREAS the Oakland County Parks and Recreation Commission approved the acceptance of the
donation and recommends the Oakland County Board of Commissioners accept the donation of the
treated wood beams, valued at $32,818.28.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the donation of the treated wood beams with a value of $32,818.28 from Giffels-Webster
Engineering of Birmingham, MI as attached.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
Vommissioner Philip J. Weipert, District *8
Chairperson, Planning and Building Committee
PLANNING AND BUILDING COMMITTEE
Motion carried unanimously on a roll call vote with Berman absent.
GAKLANDCOUNTYPARKS
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
MOWS.
JULY 12, 2017
CONSENT AGENDA ITEM NO, 8 L
FACILITIES MAINTENANCE & DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Michael J. Donnelion, Jr., Chief of Park Facilities Maintenance & Development
Submitted: June 13, 2017
Subject: GENERAL APPROVAL — Giffels-Webster Engineering, Inc, — Lumber Material Donation
INTRODUCTION AND HISTORY
On May 11, 2017, staff received a call from Mr. Scott Ringler, Giffels-Webster Engineering, Inc, 1025 East Maple, Suite
100, Birmingham, Michigan 49009 ("GWE"), regarding the potential of receiving a donation of (61) 4x10x16' and (286)
4x12x16' treated wood beams with a value of $32,818.28. GWE currently has an Annual Contract #3603 with Oakland
County and is aware that Oakland County Parks and Recreation Commission (OCPRC) staff internally constructs
boardwalks for the park system.
The previously purchased lumber materials met the design specification for a project currently led by GWE in the City of
Inkster; however, the materials did not meet the Michigan Department of Transportation (MDOT) specification. OWE has
offered to donate the lumber materials to OCPRC. After review of the material specification, this specification matches
OCPRC current material specification for boardwalks.
Because this donation is over the value of $10,000, OCPR Commission and Oakland County Board of Commissioners
(BOO) approval is required.
This information was sent to Corporation Counsel for their review. Their recommendations have been included in the
materials provided.
ATTACHMENTS
1. Attachment A — Bolyard Lumber Quotation
2. Attachment B OCPRC Resolution
3. Attachment C BOC Resolution (Draft)
STAFF RECOMMENDATION
Staff recommends the Commission adopt the proposed resolution recommending approval to accept the donation of
(51) 4x10x16' and (286) 4x12x16' treated wood beams with a value of $32,818.28 by Giffels-Webster Engineering, Inc,
1026 East Maple, Suite 100, Birmingham, Michigan 48009.
MOTION
Move to adopt the attached proposed resolution recommending approval to accept the donation of
(51) 4x10x16' and (286) 4x12x16' treated wood beams with a value of $32,818.28 by Giffels-Webster
Engineering, inc., 1025 East Maple, Suite 100, Birmingham, Michigan 48009, and forward it to the
Oakland County Board of Commissioners for final approval.
Fcirnlly cD-vvrifpci siricie 1937
3770 S. Rochester Road Rochester Hills, MI 48307
Rochester - (248) 852-8004 Birmingham - (248) 644-3638
Quotation
Quote No
127380
Quote Date 10104/2016
Invoice Address
Kyle Builders
4445 22 MILE RD
SUITE A
SHELBY TVVP, MI, 48317
Delivery Address
Kyle Builders
INKSTER GREENWAY TRAIL
INKSTER GREENWAY TRAIL PHASE II
CONTRACT #82457-115088
CITY OF INKSTER, MI
Customer
Your Ref
Delivery
Taken By
Sales Rep
241
MAY TRAIL SPEC #2
By 09/23/2016
Brian Bolyard
Brian Bolyard
False
Spacial instructions Notes
SUBCONTRACTOR: DAN'S EXCAVATING
PROJECT MANAGER: DAVE E1CHBRECHT
810-217-3034
Une Product Code Description My/Footage Pplos Per Total
"I
2
3
zz_SODIM_3450
zz_S00IM_3451
"5-6 WEEK DELIVERY"
4)( 10 #1 SYP TREATED GROUND
CONTACT
51/16'
4 X 12 #1 SYP TREATED GROUND
CONTACT
286/16'
816 If
4,576 If
4.44
5.97
If
If
3,626.67
27,333.97
Total Amount $30,980.64
Sales Tax $1,857.84
_ Ouotation Total $32,818.28
Amount Remaining $0.00
By your signature below, you are agreeing to the Terms and Conditions set forth an back or attached
Buyer Date Date
Subject to our terms and conditions of sale Further copies available on request
Resolution #17229 August 10, 2017
The Chairperson referred the resolution to the Finance Committee. There were no objections.