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HomeMy WebLinkAboutResolutions - 2017.08.23 - 23071REPORT (MISC. #17235) August 17, 2017 BY: Philip J. Weipert, Chairperson, Planning and Building Committee IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING —2017 CHILDREN'S VILLAGE, A & J FENCING PROJECT To the Oakland County Finance Committee Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed the above referenced project on August 15, 2017, reports with the recommendation that the County enter into a contract with Future Fence of Warren in the amount of $64,800. The Committee further recommends funding for the total project cost of $75,800, including contingency, be approved. Chairperson, on behalf of the Planning and Building Committee, I move the acceptance of the foregoing report. Corfimissioner Philip J. Weipert, District #8 Chairperson, Planning and Building Committee PLANNING AND BUILDING COMMITTEE Motion carried unanimously on a roll call vote with Dwyer absent. Chairperson, on behalf of the Finance Committee, I move tb Commissioner Thomas Middleton, District #4 Chairperson, Finance Committee MISCELLANEOUS RESOLUTION #17235 August 23, 2017 BY: Commissioner Thomas Middleton Chairperson, Finance Committee IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING — CHILDREN'S VILLAGE A AND J FENCING PROJECT TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS Children's Village houses juvenile offenders as well as neglect and abuse or trafficked children in both residential and high-security settings; and WHEREAS interaction between the juveniles, children, and the public must necessarily be strictly limited; and WHEREAS the Children's Village campus currently has no fencing or other pedestrian control measures other than vehicle gates; and WHEREAS members of the public often cross the Children's Village campus to reach Scott Lake Road or Waterford Oaks, and inmates from the Jail and residents from Community Mental Health Authority frequently walk across campus after being released; and WHEREAS the Children's Village A and J Fencing Project (see attached map) would improve the security of the Children's Village campus by installing 1350 lineal feet of six-foot decorative fence along Telegraph Road adjacent to buildings Children's Village A and J, and adding signage to discourage pedestrian crossings; and WHEREAS the installation would be completed in two phases, the first from the security gate north to the Parks & Recreation tree line, and the second from the gate south to County Center Drive West; and WHEREAS the Planning & Building Committee authorized the Facilities Planning & Engineering Division to advertise and receive bids; and WHEREAS in accordance with Purchasing Division procedures, bids for the project were solicited, received, and reviewed by the Facilities Planning & Engineering Division and the Purchasing Division; and WHEREAS per the bid tabulation exhibit attached, the lowest responsible bidder was Future Fence of Warren, MI, Michigan; and WHEREAS the total project cost recommended by the Facilities Planning & Engineering Division is $75,800 and includes $64,800 for fencing and installation, $5,000 for landscaping, and $6,000 for contingency (see project estimate attached); and WHEREAS funding of $75,800 is available for transfer from the FY2017 to FY2026 Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Children's Village A and J Fencing Project in the amount of $75,800. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) to establish the Children's Village A and J Fencing Project (#100000002639) as detailed below. BUILDING IMPROVEMENT FUND (#40100) 1040101-148020-788001-40400Transfer Out PROJECT WORK ORDER FUND (#40400) Project ID 100000002639, Activity PROJ 1040101-148020-695500-40100Transfer In ($75,800) $75,800 $ -0- FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. CONSTRUCTION Total: FM-730352 CONSTRUCTION FM-730352-Sitework FM-730352-Landsoaping Construction Future Fence Echc Landscaping Grounds $64,800 $5,000 $69,800 Project Estimate Date: 313117 FM Project Manager: AMENE, AUSTIN FPE#: 47-136 Project: Children's Village Fence alorig Telegraph 0/0#: 603771 TRADE DESCRIPTION ESTIMATE FIVI-730359 CONTINGENCY FM-730359-Contingency Contingency $6,000 .CONTENOEInICY Total: :$6.;000:: 7/31/2017 004044 - FPE: CV Fen_ging Notice Basic Information Reference Number Issuing Organization Owner Organization Project Type Project Number Title Source ID Piggyback Solicitation 0000163736 Oakland County Oakland County Facilities Planning and Engineering IFB - Invitation for Bid 004044 FPE: CV Fencing PU.AG.USA.1328.C6026801 No Details Reg ion Job Location Description Dates Publication Question Acceptance Deadline Questions are submitted online Closing Date Oakland County, Michigan Oakland County Provide and install Montage II CD- Steel Ornamental Fence System 06/27/2017 04:45 PM EDT 07/06/2017 03:00 AM EDT Yes 07/11/2017 02:00 PM EDT Job-Walk Visit Contact Information Joan Daniels 248-858-5481 danielsj©oakgov.corn 06/30/2017 12:00 AM EDT 07/11/2017 03:28 PM EDT Page 1 of 2 004044 - FPE: CV Fencing Bid Result Publication Revision Publication Type Bid Results Document Nationwide Construction Group Organization Name Bid Amount Address Unofficial Results Nationwide Construction Group $115,708.50 53861 Gratlot Ave, chesterfield Michigan 48051 United States Action Traffic Maintenance INC Organization Name Action Traffic Maintenance INC Bid Amount $147,825.00 Address 5182 South Saginaw Flint Michigan 48507 United States Future Fence Company Organization Name Future Fence Company Bid Amount $110,700,00 Address 23450 Regency Park Drive Warren Michigan 48089 United States Motor City Fence Co. Organization Name Motor City Fence Co. Bid Amount $125,423.00 Address 3661 Delaware Troy Michigan 48084 United States 6'h Echelon Plus, 3A" picket, 3-rail fence: $48,00 LN/FT = $64,800,00 Aluminum alternate Future Fence Company 07/11/2017 03:28 PM EDT Page 2 of 2 / TO OAKLAND AVE. MP_EI 63 IAIES1 81 WEST G BLDG. ES A B Lap 4,47 DRAIN CONIMISSIONN SEPTIC DEPOSITORY CHILDRB'S VILLAGE 47N CENTRAL GARAGE PlAsi EAST ANNEX rd. BLDG. ' OAKLAND FLIRTS 26E ELIZABETH z I CAXLi.IDCLItirf SERVICECZNIER Campus Map 0 a, 000 <Co 000 .0T0101:ES APRIL C0.20n7 ELIZABETH, TO ELIZABETH LAKE RD_ (I MILE) PUBLIC WC BUILDIN TO M-S9 HIGHLAND ROAD MR_ES KITCHE RECREATION COMMISSION BUILDING 122 EAST L BLDG. a CENTRAL HEATING PLANT CENTRAL SEP. MATERIALS MANAGEMENT 1155 OAKLAND AVE:' ADMINISTRATIVE ANNEX II NORTH OFFIC BUILDING '16 'ED STATES Y RESERVE ;ENTER MEDICAL CONTROL I =LST AUTHORITY WEST V4I \ EXTENSIOij LAAIN JAIL ROA ADMINISTRATIVE ANNEX I 0 FARMER'S CHILDREN'S VILLAGE A AND J BUILDINGS '4) EXECUTIVE OFFIC BUILDING LOG. 2) OAKLAND POINTE 230 ELIZA,BE11-1 LK RD. ELIZABETH LAKE ROAD Resolution #17235 August 23, 2017 Moved by Tietz supported by Zack the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Dwyer, Fleming, Gershenson, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). I HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 23, 2017, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 23rd day of August, 2017. }9fre,_J Lisa Brown, Oakland County