HomeMy WebLinkAboutResolutions - 2017.08.23 - 23072MISCELLANEOUS RESOLUTION #172316 August 23, 2017
BY: Commissioner Christine Long, Chairperson, General Government Committee
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION — 2017 INLAND BEACH
GRANT CONTRACT WITH THE DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) — DEQ PROJECT
NUMBER 2017-7212
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Environmental Quality (DEQ) has awarded the Oakland County Health
Division continued funding for the Inland Beach Monitoring Grant for the period of May 1, 2017 through
September 30, 2018; and
WHEREAS the previous Inland Beach Monitoring Grant award included grant funding of $85,481 with a required
local match of $28,548 for a total of $114,029; and
WHEREAS the 2017 through 2018 Inland Beach Monitoring Grant award includes grant funding of $114,700 (an
increase of $29,219) with a required local match of $8,510 for a total of $123,210; and
WHEREAS no personnel changes are required to administer this program; and
WHEREAS the 2017 through 2018 Inland Beach Monitoring Grant award has completed the Grant Review
Process in accordance with the Board of Commissioners Grant Acceptance Procedures and is recommended for
approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby accepts the
2017 through 2018 Inland Beach Monitoring Grant award of $114,700 with a required local match of $8,510 for a
total of $123,210 for the period of May 1,2017 through September 30, 2018.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment and continuation of this program is contingent upon future levels of grant funding.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Grant Agreement and
approve changes and extensions not to exceed fifteen percent (15%).
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
/4A0 tof
Commissioner Christine Long, District #7
Chairperson, General Government ComOittee
GENERAL GOVERNMENT COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Kowall and Kochenderfer absent.
GRANT REVIEW SIGN OFF — Health Division
GRANT NAME: 2017 Beach Monitoring
FUNDING AGENCY: Michigan Department of Environmental Quality
DEPARTMENT CONTACT PERSON: Rachel Shymkiw 2-2151
STATUS: Grant Acceptance
DATE: August 2, 2017
Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have
completed internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance
Committee Fiscal Note, and this Sign Off email containing grant review comments) may be
requested to be place on the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (8/2/2017)
Department of Human Resources:
HR Approved (No Committee) — Lori Taylor (8/2/2017)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (8/2/2017)
Corporation Counsel:
APPROVED — there are no unresolved legal issues that need to be addressed. — Mary Ann Jerge
(8/2/2017)
RICK SNYDER
GOVERNOR
June 29,2017
STATE OF MicRIGAN
DEPARTMENT OF ENVIRONMENTAL QUALITY
LANSING
C. HEIDI GRETHER
DIRECTOR
Mr. Mark Hinsell
Oakland County Health Division
1200 North Telegraph Road, Building 34E
Pontiac, Michigan 48341
Dear Mr. Hansel':
I am pleased to inform you that the Department of Environmental Quality (DEQ) has completed
the review process of applications submitted in response to the 2017 request for proposals for
inland lake beach monitoring grants. Your application titled, Oakland County Bathing Beach
Monitoring Program, has been awarded $25,528.
This award is contingent upon the finalization of a grant contract between the Oakland County
Health Division and the DEQ. The grant contract will contain the terms and conditions for the
expenditure of funds. Dr. Shannon Briggs, Toxicologist, Water Toxios Unit, Surface Water
Assessment Section, Water Resources Division, will contact you soon regarding the grant
contract.
In the meantime, if you have any questions regarding this grant award, please contact
Dr. Briggs at 517-284-6626; briqqss4@michioan.eov; or DEQ, P.O. Box 30468, Lansing,
Michigan 48909-7958.
Sincerely,
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Teresa Seidel, Division Director
Water Resources Division
cc: Ms. Dina Klemans, DEQ
Mr. Dennis Bush, DEQ
Dr. Shannon Briggs/Grant File, DEQ
CONSTITUTION HALL • 625 WEST ALLEGAN STREET • P.O. BOX 30473 • LANSING, MICHIGAN 48909-7973
www.mIchlgan,govideq • (800) 662-9278
BEACH MONITORING AGREEMENT
BETWEEN THE
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
AND THE OAKLAND COUNTY HEALTH DIVISION
This Grant Agreement ("Agreement") is made between the Michigan Department of Environmental Quality ("State")
and the Oakland County Health Division ("Grantee").
The purpose of this Agreement is to provide funding in exchange for work to be performed for the project named
below. The State is authorized to provide grant assistance pursuant to the Clean Michigan Initiative
Implementation, PA 288 of 1998 and the Clean Water Act Section 106. Legislative appropriation of funds for grant
assistance is set forth in Public Act 268 of 2016. This Agreement is subject to the terms and conditions specified
herein.
Project Name: BEACH MONITORING Project #: 2017-7212
Amount of federal $89,172.00
grant:
Amount of CMI- $25,528.00
CWF grant:
Amount of match: $8,510.00 = 25%
Start Date: May 1,2017
GRANTEE CONTACT:
Dr, Anthony Drautz
NamefTitle
OAKLAND COUNTY HEALTH DIVISION
Organization
1200 North Telegraph Road Building 34E
Address
Pontiac, Michigan 48341
Address
248-858-1320
Telephone Number
248-858-5428
Fax Number
drautzto@oakgov.com
E-mail Address
38-6004876
Federal ID Number
22% of grant state / 78% of grant federal
PROJECT TOTAL: $123210.00
CMI PROJECT $34,038,00
TOTAL: (grant plus
match)
End Date: September 30, 2018
STATE'S CONTACT:
Dr. Shannon Briggs
Name/Title
DEQ-WRD-SWAS Surface Water Assessment
Section
Division/Bureau/Office
P.O. Box 30458
Address
Lansing, Michigan 48909-7958
Address
517-284-5526
Telephone Number
517-241-9003
Fax Number
briggss4@michigan.gov
E-mail Address
The individuals signing below certify by their signatures that they are authorized to sign this Grant Agreement on
behalf of their agencies, and that the parties will fulfill the terms of this Agreement, including any attached
appendices, as set forth herein.
FOR THE GRANTEE:
Signature
Name/Title
FOR THE STATE:
TERESA SEIDEL, DIRECTOR
WATER RESOURCES DIV#SION
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
Date
Date
BP rev 12/1/2014
I. PROJECT SCOPE
This Agreement and its appendices constitute the entire Agreement between the State and the Grantee
and may be modified only by written agreement between the State and the Grantee.
(A) The scope of this project is limited to the activities specified in Appendix A, and such activities as are
authorized by the State under this Agreement. Any change in project scope requires prior written
approval in accordance with Section III, Changes, in this Agreement.
(B) By acceptance of this Agreement, the Grantee commits to complete the project identified in Appendix
A within the time period allowed for in this Agreement and in accordance with the terms and conditions of
this Agreement.
AGREEMENT PERIOD
Upon signature by the State, the Agreement shall be effective from the Start Date until the End Date on
page 1. The State shall have no responsibility to provide funding to the Grantee for project work
performed except between the Start Date and the End Date specified on page 1. Expenditures made
by the Grantee prior to the Start Date or after the End Date of this Agreement are not eligible for
payment under this Agreement.
Ill. CHANGES
Any changes to this Agreement shall be requested by the Grantee or the State in writing, and
implemented only upon approval in writing by the State. The State reserves the right to deny requests
for changes to the Agreement or to the appendices. No changes can be implemented without
approval by the State.
IV. GRANTEE DELIVERABLES AND REPORTING REQUIREMENTS
The Grantee shall submit deliverables and follow reporting requirements specified in Appendix A of
this Agreement.
(A) The Grantee must complete and submit quarterly financial and progress reports according to a form
and format prescribed by the State and must include supporting documentation of eligible project
expenses. These reports shall be due according to the following:
Reporting period Due Date for electronic
narrative and budget
Due Date full status
report (including
documentation)
January 1 — March 31 April 8
July 8
April 30
July 30 April 1 — June 30
July 1 — September 30 October 8 Before October 15*
October 1 — December 31 January 8 January 30
*Due to the State's year-end closing procedures, there will be an accelerated due date for the report
covering July 1 — September 30. Advance notification regarding the due date for the quarter ending
September 30 will be sent to the Grantee. If the Grantee is unable to submit a report in early October
for the quarter ending September 30, an estimate of expenditures through September 30 must be
submitted to allow the State to complete its accounting for that fiscal year.
The forms provided by the State shall be submitted to the State's contact at the address on page one.
All required supporting documentation (invoices, etc.) for expenses must be included with the report.
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(B) The Grantee shall provide a final project report in a format prescribed by the State. The Grantee
must provide a draft final report 30 days prior to the end date of the agreement. The Grantee shall
submit the final progress report, including all supporting documentation for expenses, along with the
final project report and any other outstanding products 30 days after the End Date of the Grant.
(C) The Grantee must provide copies of all products and deliverables in accordance with Appendix A.
(D) Where feasible, all products shall acknowledge that this project was funded wholly or in part by the
United States Environmental Protection Agency (USEPA). The contents of this document do not
necessarily reflect the views and policies of the USPEA, nor does the USPEA endorse trade names or
recommend the use of commercial products mentioned in this document.
(E) If 12 percent (12%) or more of the grant amount is expended in a single quarter, payment
requests may be submitted once monthly during that quarter.
V. GRANTEE RESPONSIBILITIES
(A) The Grantee agrees to abide by all applicable local, state, and federal laws, rules, ordinances and
regulations in the performance of this grant.
(B) All local, state, and federal permits, if required, are the responsibility of the Grantee. Award of this
grant is not a guarantee of permit approval by the State.
(C) The Grantee shall be solely responsible to pay all applicable taxes and fees, if any, that arise from
the Grantee's receipt or execution of this grant.
(D) The Grantee is responsible for the professional quality, technical accuracy, timely completion, and
coordination of all designs, drawings, specifications, reports, and other services submitted to the State
under this Agreement. The Grantee shall, without additional compensation, correct or revise any
errors, omissions, or other deficiencies in designs, drawings, specifications, reports, or other services.
(E) The State's approval of drawings, designs, specifications, reports, and incidental work or materials
furnished hereunder shall not in any way relieve the Grantee of responsibility for the technical
adequacy of the work. The State's review, approval, acceptance, or payment for any of the services
shall not be construed as a waiver of any rights under this Agreement or of any cause of action arising
out of the performance of this Agreement.
(F) The Grantee acknowledges that it is a crime to knowingly and willingly file false information with
the State for the purpose of obtaining this Agreement or any payment under the Agreement, and that
any such filing may subject the Grantee, its agents, and/or employees to criminal and civil prosecution
and/or termination of the grant.
VI. USE OF MATERIAL
Unless otherwise specified in this Agreement, the Grantee may release information or material
developed under this Agreement, provided it is acknowledged that the State funded all or a portion of
its development.
The State, and federal awarding agency, if applicable, retains a royalty-free, nonexclusive and
irrevocable right to reproduce, publish and use in whole or in part, and authorize others to do so, any
copyrightable material or research data submitted under this grant whether or not the material is
copyrighted by the Grantee or another person. The Grantee will only submit materials that the State
can use in accordance with this paragraph.
VII. ASSIGNABILITY
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The Grantee shall not assign this Agreement or assign or delegate any of its duties or obligations
under this Agreement to any other party without the prior written consent of the State. The State does
not assume responsibility regarding the contractual relationships between the Grantee and any
subcontractor.
VIII. SUBCONTRACTS
The State reserves the right to deny the use of any consultant, contractor, associate, or other
personnel to perform any portion of the project. The Grantee is solely responsible for all contractual
activities performed under this Agreement. Further, the State will consider the Grantee to be the sole
point of contact with regard to contractual matters, including payment of any and all charges resulting
from the anticipated Grant. All subcontractors used by the Grantee in performing the project shall be
subject to the provisions of this Agreement and shall be qualified to perform the duties required.
IX. NON-DISCRIMINATION
The Grantee shall comply with the Elliott Larsen Civil Rights Act, 1976 PA 453, as amended, MCL
37.2101 et seq, the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended, MCL
37,1101 et seq, and all other federal, state and local fair employment practices and equal opportunity
laws and covenants that it shall not discriminate against any employee or applicant for employment, to
be employed in the performance of this Agreement, with respect to his or her hire, tenure, terms,
conditions, or privileges of employment, or any matter directly or indirectly related to employment,
because of his or her race, religion, color, national origin, age, sex, height, weight, marital status, or
physical or mental disability that is unrelated to the individual's ability to perform the duties of a
particular job or position. The Grantee agrees to include in every subcontract entered into for the
performance of this Agreement this covenant not to discriminate in employment. A breach of this
covenant is a material breach of this Agreement.
X. UNFAIR LABOR PRACTICES
The Grantee shall comply with the Employers Engaging in Unfair Labor Practices Act, 1980 PA 278,
as amended, MCL 423.321 et seq.
Xl. LIABILITY
(A) The Grantee, not the State, is responsible for all liabilities as a result of claims, judgments, or costs
arising out of activities to be carried out by the Grantee under this Agreement, if the liability is caused by
the Grantee, or any employee or agent of the Grantee acting within the scope of their employment or
agency.
(B) Nothing in this agreement should be construed as a waiver of any governmental immunity by the
Grantee, the State, its agencies, or their employees, respectively as provided by statute or court
decisions.
XII. CONFLICT OF INTEREST
No government employee, or member of the legislative, judicial, or executive branches, or member of
the Grantee's Board of Directors, its employees, partner agencies or their families shall benefit
financially from any part of this Agreement.
XIII. ANTI-LOBBYING
4
If all or a portion of this agreement is funded with federal funds, then in accordance with OMB Circular
A-21, A-87, or A-122, as appropriate, the Grantee shall comply with the Anti-Lobbying Act, which
prohibits the use of all project funds regardless of source, to engage in lobbying the state or federal
government or in litigation against the State. Further, the Grantee shall require that the language of
this assurance be included in the award documents of all subawards at all tiers.
If all or a portion of this agreement is funded with state funds, then the Grantee shall not use any of
the grant funds awarded in this agreement for the purpose of lobbying as defined in the State of
Michigan's lobbying statute, MCL 4,415(2). "'Lobbying' means communicating directly with an official
of the executive branch of state government or an official in the legislative branch of state government
for the purpose of influencing legislative or administrative action," The Grantee shall not use any of
the grant funds awarded in this agreement for the purpose of litigation against the State. Further, the
Grantee shall require that language of this assurance be included in the award documents of all
subawards at all tiers.
XIV. DEBARMENT AND SUSPENSION
By signing this Agreement, the Grantee certifies that it has checked the federal
debarment/suspension list at www.SAM.gov to verify that it, its agents, and its subcontractors:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or the state.
(2) Have not within a three-year period preceding this Agreement been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction
or contract under a public transaction, as defined in 45CFR1185; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property.
(3) Are not presently indicted or otherwise criminally or civilly charged by a government entity
(federal, state, or local) with commission of any of the offenses enumerated in subsection (2).
(4) Have not within a three-year period preceding this Agreement had one or more public
transactions (federal, state, or local) terminated for cause or default.
(5) Will comply with all applicable requirements of all other state or federal laws, executive orders,
regulations, and policies governing this program.
XV. AUDIT AND ACCESS TO RECORDS
The State resell/es the right to conduct a programmatic and financial audit of the project, and the State
may withhold payment until the audit is satisfactorily completed. The Grantee will be required to
maintain all pertinent records and evidence pertaining to the grant agreement, including grant and any
required matching funds, in accordance with generally accepted accounting principies and other
procedures specified by the State. The State or any of its duly authorized representatives must have
access, upon reasonable notice, to such books, records, documents, and other evidence for the
purpose of inspection, audit, and copying. The Grantee will provide proper facilities for such access and
inspection. All records must be maintained for a minimum of five (5) years after the final payment has
been issued to the Grantee by the State.
XVI. INSURANCE
(A) The Grantee must maintain insurance or self-insurance that will protect it from claims that may arise
from the Grantee's actions under this Agreement.
(B) The Grantee must comply with applicable workers' compensation laws while engaging in activities
authorized under this Agreement.
XVII. OTHER SOURCES OF FUNDING
5
The Grantee guarantees that any claims for reimbursement made to the State under this Agreement
must not be financed by any source other than the State under the terms of this Agreement. If
funding is received through any other source, the Grantee agrees to delete from Grantee's billings, or
to immediately refund to the State, the total amount representing such duplication of funding.
XVIII. COMPENSATION
(A) A breakdown of costs allowed under this Agreement is identified in Appendix A. The State will pay
the Grantee a total amount not to exceed the amount on page one of this Agreement, in accordance
with Appendix A, and only for expenses incurred and paid. All other costs necessary to complete the
project are the sole responsibility of the Grantee.
(B) Expenses incurred by the Grantee prior to the Start Date or after the End Date of this Agreement are
not allowed under this Agreement.
(C) The State will approve payment requests after approval of reports and related documentation as
required under this Agreement.
(D) The State reserves the right to request additional information necessary to substantiate payment
requests.
(E) Payments under this Agreement may be processed by Electronic Funds Transfer (EFT). The
Grantee may register to receive payments by EFT at the Contract & Payment Express Web Site
(http://wvvw.express.state. m i . us.
(F) An amount equal to 10 percent (10%) of the last year of the grant award„ will be withheld by the
State until the project is completed in accordance with Section XIX, Closeout and Appendix A.
(G) The Grantee is committed to the match percentage on page one of the Agreement, in accordance
with Appendix A. The Grantee shall expend all local match committed to the project by the End Date on
page 1 of the Agreement.
XIX. CLOSEOUT
(A) A determination of project completion, which may include a site inspection and an audit, shall be
made by the State after the Grantee has met any match obligations, satisfactorily completed the
activities, and provided products and deliverables described in Appendix A.
(B) Upon issuance of final payment from the State, the Grantee releases the State of all claims
against the State arising under this Agreement. Unless otherwise provided in this Agreement or by
State law, final payment under this Agreement shall not constitute a waiver of the State's claims
against the Grantee.
(C) The Grantee shall immediately refund to the State any payments in excess of the costs allowed by
this Agreement.
XX. CANCELLATION
This Agreement may be canceled by the State, upon 30 days written notice, due to Executive Order,
budgetary reduction, other lack of funding, upon request by the Grantee, or upon mutual agreement
by the State and Grantee. The State may honor requests for just and equitable compensation to the
Grantee for all satisfactory and eligible work completed under this Agreement up to 30 days after
6
written notice, upon which time all outstanding reports and documents are due to the State and the
State will no longer be liable to pay the grantee for any further charges to the grant.
)00. TERMINATION
(A) This Agreement may be terminated by the State as follows.
(1) Upon 30 days written notice to the Grantee:
a. If the Grantee fails to comply with the terms and conditions of the Agreement, or with the
requirements of the authorizing legislation cited on page 1, or the rules promulgated
thereunder, or other applicable law or rules,
b. If the Grantee knowingly and willingly presents false information to the State for the purpose of
obtaining this Agreement or any payment under this Agreement.
c. If the State finds that the Grantee, or any of the Grantee's agents or representatives, offered or
gave gratuities, favors, or gifts of monetary value to any official, employee or agent of the
State in an attempt to secure a sub-contract or favorable treatment in awarding, amending, or
making any determinations related to the performance of this Agreement.
d. If the Grantee or any subcontractor, manufacturer or supplier of the Grantee appears in the
register of persons engaging in unfair labor practices that is compiled by the Michigan
Department of Licensing and Regulatory Affairs or its successor.
e. During the 30-day written notice period, the State shall withhold payment for any findings
under subparagraphs a through d, above and the Grantee will immediately cease charging to
the grant and stop earning match for the project (if applicable).
(2) Immediately and without further liability to the State if the Grantee, or any agent of the
Grantee, or any agent of any subcontract is:
a. Convicted of a criminal offense incident to the application for or performance of a State, public,
or private contract or subcontract;
b. Convicted of a criminal offense, including but not limited to any of the following:
embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen
property, or attempting to influence a public employee to breach the ethical conduct standards
for State of Michigan employees;
c. Convicted under State or federal antitrust statutes; or
d. Convicted of any other criminal offense which, in the sole discretion of the State, reflects on
the Grantee's business integrity.
e. Added to the federal or state Suspension and Debarment list.
(B) If a grant is terminated, the State reserves the right to require the Grantee to repay all or a portion
of funds received under this Agreement.
XXII. IRAN SANCTIONS ACT
By signing this Agreement the Grantee is certifying that it is not an Iran based business, and that is
contractors are not Iran linked businesses, as defined in MCL 129.312.
XXIII, QUALITY ASSURANCE/QUALITY CONTROL
A project-specific Quality Assurance Project Plan (QAPP) must be submitted to the State in accordance
with guidance provided by the DEQ project administrator. Monitoring conducted prior to final DEQ
approval of the QAPP will not be reimbursed.
)0C1V. PREVENTING SPREAD OF INVASIVE SPECIES
7
The Grantee, their contractors and volunteers will take steps to minimize the risk of
spreading terrestrial and aquatic invasive species during this project and will take measures to
prevent spread, where feasible. Selection of project-appropriate measures should be dependent on
the type of work being conducted and the specific situation. Examples of such measures may
include:
• Avoiding infested areas when possible.
• Conducting field work in upstream areas before downstream areas to decrease the
likelihood of carrying species further up into the watershed or visiting highest
quality/least invaded sites before invaded sites during a trip.
• Performing basic decontamination steps such as:
O Visually inspecting and removing any plants or mud from footwear (boots, hip-
boots, and waders).
O Visually inspecting and removing and properly disposing of any plants and mud
from field equipment (nets, shovels, rakes, etc.) and vehicles (cars, boats,
ATVs, etc.).
O Draining all water from boats (motor, live well, bilge, transom well) and
equipment, prior to leaving the site and before entering a new waterbody.
O Thoroughly drying boats and equipment (5-7 days, if possible) between sites.
O Disinfecting boats and equipment between sites (e.g. diluted bleach solution,
heated pressure washer). Disinfection should be conducted away from surface
waters, where the disinfecting solution will not enter any storm sewers and/or
surface waters.
▪ Typical diluted bleach solution treatment is 1/2 cup (4 fluid ounces) bleach to
5 gallons of water, applied by spraying or sponge so surface is thoroughly
exposed to bleach solution for 10 minutes.
• Typical heated pressure wash is 140' water temperature, sprayed for 5-10
seconds.
O Thoroughly washing vehicles and boats between sites (e.g. drive-through car
wash).
• Using only native plants and seed for restorations and best management practices.
If invasive aquatic or terrestrial plants are collected from a site, the grantee will take steps to
minimize the spread of these species. Dispose of invasive plant material by bagging and
transporting to a landfill, composting, or burning, as appropriate and in compliance with local and
state laws.
The Water Resources Division is asking all grantees to be on the lookout for invasive species that
have limited distribution or are not yet to be known to be established in Michigan. A 'Watch List"
of Michigan's high priority aquatic invasive species along with how to report sightings can be found
at www.michioan.gov/aauaticinvasives.
PROGRAM SPECIFIC SECTION
)0(IV. FEDERAL FUNDING REQUIREMENTS
A maximum of $89,172 or 78% of total disbursements, is funded with Federal Funding from the U.S.
Environmental Protection Agency. The Catalog of Federal Domestic Assistance (CFDA) title is WPC
State and Interstate Program Support and the CFDA number is 66.419. The federal grant number
is 00E01231. By accepting this Agreement, the Grantee shall comply with all applicable Federal
statutes and regulations in effect with respect to the period during which it receives grant funding.
These regulations include, but are not limited to, the following:
(A) Single Audit. Grantees spending $750,000 or more in federal funds in their fiscal year shall
have a single audit performed in compliance with 2 CFR 200.501(a). This audit must be performed
and copies provided to the appropriate agencies within nine months from the end of the grantee's
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fiscal year, or 30 days after receiving the report from the auditors. The Grantee must submit a copy of
the Audit Report to the Michigan Department of Environmental Quality at the following address:
Michigan Department of Environmental Quality
Administration Division
Constitution Hall, el floor
525 West Allegan
Lansing, MI 48909
Or the grantee may also submit the single audit report electronically to the Michigan Department of
Treasury website (htto://www.michigan.qovitreasurv/0.1607,7-121-1751 31038--.00.htmI).
It is the responsibility of the Grantee to report the expenditures related to this grant on the Grantee's
annual Schedule of Expenditures of Federal Awards.
(B) The Grantee agrees to fulfill conditions that the Federal Government has imposed on the State as
a condition of Federal funding as indicated herein and in all appendices.
(C) The Grantee will comply with the Hatch Political Activity Act, as amended, 5 USC §§ 1501-
1508, and the Intergovernmental Personnel Act of 1970 as amended by Title (6) of the Civil Service
Reform Act, 42 USC § 4728, which states that employees working in programs financed with federal
grants may not be a candidate for elective public office in a partisan election, use official authority or
influence to affect the result of an election, or influence a state or local officer to provide financial
support for a political purpose.
(D) Minority Business Enterprises (MBE)/Women's Business Enterprises (WBE) Requirements
and Disadvantage Business Enterprise Rule (DBE). The Grantee agrees to make a good faith
effort to include minority-owned and women-owned businesses in bidding processes.
(E) Civil Rights. The Grantee agrees to comply fully with applicable civil rights statues.
(F) Recycled Paper. When directed to provide paper documents, the recipient agrees to use
recycled paper and double sided printing for all reports which are prepared as a part of this agreement
and delivered to the USEPA. This requirement does not apply to reports prepared on forms supplied
by the USEPA.
(G) Recycled Products. Consistent with goals of section 6002 of RCRA (42 U.S.C. 6962), State
and local institutions of higher education, hospitals, and non-profit organization recipients agree to
give preference in procurement programs to the purchase of specific products containing recycled
materials, as identified in 40 CFR Part 247.
Consistent with section 6002 of RCRA (42 U.S.C. 6962) and 2 CFR 200.322, State agencies or
agencies of a political subdivision of a State and its contractors are required to purchase certain items
made from recycled materials, as identified in 40 CFR Part 247, when the purchase price exceeds
$10,000 during the course of a fiscal year or where the quantity of such items acquired in the course
of the preceding fiscal year was $10,000 or more. Pursuant to 40 CFR 247.2 (d), the recipient may
decide not to procure such items if they are not reasonably available in a reasonable period of time;
fail to meet reasonable performance standards; or are only available at an unreasonable price.
(H) Copyrighted Material. In accordance with 2 CFR 200.315, the USEPA has the right to
reproduce, publish, use, and authorize others to reproduce, publish, and use copyrighted work or
other data developed under this assistance agreement for Federal purposes. Examples of Federal
purpose include but are not limited to: (1) Use by the USEPA and other Federal employees for official
Government purposes; (2) Use by Federal contractors performing specific tasks for the Government;
(3) Publication in USEPA documents provided the documents do not disclose trade secrets (e.g.
software codes) and the work is properly attributed to the recipient through citation or otherwise; (4)
9
Reproduction of documents for inclusion in Federal depositories; (5) Use by State, tribal and local
governments that carry out delegated Federal environmental programs as "co-regulators" or act as
official partners with the USEPA to carry out a national environmental program within their jurisdiction;
and (6) Limited use by other grantees to carry out Federal grants provided the use is consistent with
the terms of the USEPA's authorization to the grantee to use the copyrighted works or other data.
Under Item 6, the grantee acknowledges that EPA may authorize another grantee(s) to use the
copyrighted works or other data developed under this grant as a result of: a. the selection of another
grantee by EPA to perform a project that will involve the use of the copyrighted works or other data or;
b. termination or expiration of this agreement. In addition, EPA may authorize another grantee to use
copyrighted works or other data developed with Agency funds provided under this grant to perform
another grant when such use promotes efficient and effective use of Federal grant funds.
(I) Drug-Free Workplace. The recipient organization of this USEPA assistance agreement must
make an ongoing, good faith effort to maintain a drug-free workplace pursuant to the specific
requirements set forth in Title 2 CFR Part 1536 Subpart B. Additionally, in accordance with these
regulations, the recipient organization must identify all known workplaces under its federal awards,
and keep this information on file during the performance of the award.
(J) Trafficking. Grantees, contractors and subcontractors may not engage in severe forms of
trafficking in persons, procure a commercial sex act, or use forced labor in the performance of the
grant or subcontracts.
(K) Hotel-Motel Fire Safety. Pursuant to 15 USC 2225a, the recipient agrees to ensure that all
space for conferences, meetings, conventions or training seminars funded in whole or in part with
federal funds complies with the protection and control guidelines of the Hotel and Motel Fire Safety
Act (PL 101-391, as amended). Recipients may search the Hotel-Motel National Master List at
hhtp://www.usfa.dhs.gov/applications/hotel to see if a property is in compliance.
(L) Food and Refreshments. The Grantee agrees to obtain prior written approval from the DEQ
project administrator for the use of grant funds to attend meetings, conferences, training workshops
and outreach activities (events), and for light refreshments and/or meals served at meetings,
conferences, training workshops and outreach activities (events). The Grantee must send requests
for approval to the DEQ PA and include:
(1) An estimated budget and description for the light refreshments, meals, and/or beverages to be
served at the event(s);
(2) A description of the purpose, agenda, location, length and timing for the event.
(3) An estimated number of participants in the event and a description of their roles.
Note: U.S. General Services Administration regulations define light refreshments for morning,
afternoon or evening breaks to include, but not be limited to, coffee, tea, milk, juice, soft drinks,
donuts, bagels, fruit, pretzels, cookies, chips, or muffins. (41 CFR 301-74.11)
(M) Executive Pay. Grantees whose gross income in the previous tax year was $300,000 or more
will verify in writing to the DEQ Project Administrator that they are exempt from reporting total
compensation of Executives required under the federal Transparency Act, as defined in 2 CFR
170.320. This verification is due by the end of the month following the month the DEQ made the grant
award. In so doing, the grantee is stating that:
1. They did not in the preceding tax year receive:
• 80 percent or more of their annual gross revenues from federal procurement contracts
(and subcontracts) and federal financial assistance subject to the Transparency Act; and
• $25,000,000 or more in annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the Transparency Act; and
10
2. The public has access to information about the compensation of executives through periodic
reports filed under Section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a),78o(d)) or Section 6104 of the Internal Revenue Code of 1986.
(N) Payment to consultants. USEPA participation in the salary rate (excluding overhead) paid to
individual consultants by recipients or by a recipient's contractors or subcontractors shall be limited to
the maximum daily rate for a Level IV of the Executive Schedule, to be adjusted annually. This limit
applies to consultation services of designated individuals with specialized skills who are paid at a daily
or hourly rate. As of January 1, 2017, the limit is $622.69 per day and $77.84 per hour. This rate
does not include transportation and subsistence costs for travel performed. (The recipient will pay
these in accordance with their normal travel reimbursement practices).
Subrecipients with firms for services that are awarded using the procurement requirements in Subpart
D of 2 CFR 200, are not affected by this limitation unless the terms of the contract provided the
recipient with responsibility for the selection, direction, and control of the individuals who will be
providing services under the contract at an hourly or daily rate of compensation. See 2 CFR 1500.9.
(0) Subawards. The grantee agrees to:
(1) Establish all subaward agreements in writing;
(2) Ensure that any subawards comply with the standards in 2 CFR 200 Subpart D and are
not used to acquire commercial goods or services for the recipient;
(3) Ensure that any subawards are awarded to eligible subrecipients and that proposed
subaward costs are necessary, reasonable, and allocable;
(4) Ensure that any subawards to 501(c)(4) organizations do not involve lobbying activities;
(5) Monitor the performance of their recipients and ensure that they comply with all
applicable regulations, statutes, and terms and conditions which flow down in the
subaward;
(6) Obtain DEQ's consent before making a subaward to a foreign or international
organization, or a subaward to be performed in a foreign country; and
(7) Obtain approval from DEQ for any new subaward work that is not outlined in the
approved work plan.
(P) Acknowledgement Requirements. The Grantee agrees that any reports, documents,
publications or other materials developed for public distribution supported by this agreement shall
contain the following statements: "This project has been funded wholly or in part by the United States
Environmental Protection Agency under assistance agreement using Clean Water Act Section 106
funds. The content of this document do not necessarily reflect the views and policies of the EPA, nor
does the EPA endorse trade names or recommend the use of commercial products mentioned in this
document."
(Q) Conflict of Interest Notification. Consistent with 2 CFR 200.112, Grantees must disclose in
writing any potential conflicts of interest to the DEQ within 5 days of discovery of the potential conflict
of interest.
11
Append ix A
Project Description
Statement of Water Resource Concerns/Issues
Oakland County's bathing beach water quality has been monitored for nearly 40 consecutive years by testing for fecal
eoliform (until 1995) and E. coli (1995-present). Since 2005, the county has had reason to recommend closure of beaches to
swimmers 189 times at 83 individual beaches on multiple lakes throughout the county due to the presence of E. coli bacteria
that exceeded water quality standards. The Health Division's concern is for the health and safety of its recreational bathing
beach users and for the accurate and timely conveyance of sampling results to would be swimmers Though this is not a
mandated program, Oakland County intends to continue dedicating resources to bathing beach water quality sampling for the
purpose of protecting and promoting public health by evaluating the quality of water at bathing beaches to determine whether
the water is safe for bathing purposes. In 2015, Oakland County acquired 2 Quantitative Polymerase Chain Reaction (qPCR)
machines for beach water analysis. The Oakland County laboratory began analyzing beach samples via qPCR late that year
and continued through the summer of 2016. With continued funding, Oakland County hopes to maintain analyzing beach
waters with qPCR to ultimately aid in creating a standard for E.coli using this rapid testing analysis.
By enforcing 1978 PA 368 (MCL 333.12541) as amended, citizens will be made aware of the sampling efforts and the
location of reported sampling results. If the water is determined to be unsafe for bathing, the bathing beach will be closed by
order or by other measures.
Project Goals and Objectives
Oakland County's Bathing Beach Program has the following goals: 1) to prevent illness associated with recreational bathing
beach waters, 2) to provide accurate and timely sampling results to the public 3) to protect and improve the environment and
4) to assist in the validation of Method C for E.Coli by qPCR analysis, ultimately aiding EPA in establishing a standard for
E.Coli in recreational waters.
These goals will be met with the following objectives: A) The center and endpoints, in decimal degrees, will be captured for
any of the remaining semi-public beaches selected to be sampled in both 2017 and 2018. See Appendix A for proposed beach
lists by year. This information will be provided to the Michigan Department of Environmental Quality (DEO). B) Sampling
will occur at each of the season's selected public and semi-public beaches at least once weekly during the 10 week bathing
season and will be consistent with sections 12541 to 12546 of Act 368, P.A. 1978 and Rules. The same 48 public and semi-
public beaches that were sampled in 2016 and run using qPCR will be sampled in both the 2017 and 2018 seasons. These
beaches were selected for qPCR analysis based on historical E.coli levels consistently greater than 10 E.coli/100m1. The left,
center, and right samples (A, B, and C) will be run using the traditional culture based method (Colilert) as well as with qPCR.
This will allow for 30 paired samples (Colilert vs qPCR) for the same 48 beaches, for three consecutive years. C) An
additional 27 beaches will be sampled and analyzed using the standard culture based method only in years 2017 and 2018. in
season 2018 any of the beaches sampled and closed due to elevated E. coil levels in 2017 will be sampled again during the
2018 monitoring season. Additionally, a different set of beaches will be sampled, however, priority will be given to those
that were closed in 2017. D) Standard results will be recorded and made available to the public electronically through the
State and County websites and updated on a daily basis. Beach contacts and local municipalities will be notified via
telephone and/or email. E) Monitoring protocol will comply with Rule 62, of the Part 4 Administrative Rules, Water Quality
Standards, Part 31, Act 451, P.A. 1994. E) Samples from the beaches slated for qPCR analysis will also be filtered, frozen
and sent to the Environmental Protection Agency (EPA) in Ohio for further testing with Method 1609 for Enterococeus.
Waters not in compliance with these quality standards will be immediately closed to swimmers until such time that additional
samples have shown the waters to be safe by laboratory analysis. Signage, indicating the beach is temporarily closed, will be
posted at the beach entrance and removed upon acceptable sampling results. The geometric mean results and closures will be
posted on the DEQ BeachGuard website. In addition, Oakland County will maintain a list of seasonal beach closings and re-
openings on the County Website.
Oakland County's summer Student Sanitarians will be utilized for sampling, beach surveys, and closing/reopenings of
beaches. The Program Coordinator will perform sample result review and data entry. The Program Supervisor will also
review sample results. Student Laboratory Assistants and Laboratory Technicians will set up beach water samples for
analysis. Laboratory Technicians will read beach water sample results and run qPCR samples.
Background Information and Study Design
In the past, Oakland County routinely sampled over 100 public and semi-public beaches each season. With the unfortunate
downturn in available resources, Oakland County was forced to limit its sampling program to exclusively public beaches
beginning in 2009.
With the funding opportunity available from the Clean Michigan Initiative — Clean Water Fund, however, Oakland County
desires to monitor not only the 45 public beaches but also sampling of select semi-public beaches. See Appendix A for lists
12
of proposed beaches to be sampled illustrating the water body name, watershed, and latitude and longitude points. See
Appendix B for maps illustrating the locations of the proposed beaches. The 211 active semi-public beaches in the County
are located on 103 different lakes, and, as with the public beaches, are contained within five different watersheds. The semi-
public beaches are often subdivision or lake association beaches typically frequented by residents of a particular area. These
beaches are used by hundreds of bathers each summer and tend to be closed more often than the public beaches. During the
five year period from 2004— 2008, out of 86 beach closures, 47 or 55%, occurred on semi-public beaches. Sampling the
semi-public beaches is important as many may not be maintained on a regular basis. Deficiencies in maintenance would be
identified during the sanitary surveys. Sampling of the semi-public beaches would not only help to educate the homeowners,
but would call attention to the importance of maintaining septic systems, and keeping the beaches free from debris including
animal waste, if sampling results proved unsatisfactory. The semi-public beaches having elevated E. coIi levels in season
2017 would continue to be sampled the following year. By identifying these problem semi-public beaches, and sampling
more frequently, Oakland County hopes to work with the homeowners associations, encouraging participation in the active
improvement of their beach water quality.
The 45 public beaches, located on 38 different lakes, will be sampled each season of the grant term. The same 48 beaches
analyzed with qPCR in 2016 will be sampled again in 2017 and 2018. 24 of these beaches are public; 24 are semi-public.
An additional 27 public and semi-public beaches will be sampled and analyzed using standard culture based methods to total
75 beaches each year of the grant term.
Each of the proposed bathing beaches is to be sampled weekly for a minimum of 10 weeks during the swimming seasons.
Each will be sampled in a minimum of three locations representative of the designated swimming area. The daily geometric
mean and 30-day geometric mean, as applicable, will be calculated and results entered directly to DEQ's database via
BeachGuard. Closing and reopenings will be posted on the Oakland County website. Sampling is proposed to begin in June
and continue through mid-August for each of the bathing seasons.
Organization Information
Oakland County's mission is, "To protect the community through health promotion, disease prevention and protection of the
environment," We do this by focusing on our current strategic priority "Protecting Environmental Health" and our vision of
being "Your recognized leader in public health". The Health Division's proposed bathing beach monitoring program
encompasses these as well as our values of service, education and safety. With the help of program staff, the County has
been able to keep bathing beach sampling viable as a county program, and it remains one of our most in-demand and high
profile summer programs. With additional grant assistance for years 2017 and 2018 and the continued use of the qPCR
equipment, the beach monitoring program will be able to expand, thus providing greater protection to our citizens and
environment, eventually moving toward real-time beach analysis providing results to the public the same day.
Program staff consists of full time and part-time county employees and summer students that devote a portion of their time to
bathing beaches. All staff involved has a strong educational background in environmental health, and the student sanitarians
are currently studying environmental health or related programs in pursuit of a bachelor's degree or master's degree. The
project coordinator conducts training relative to beach surveys and sampling. The student sanitarians will be performing
these duties. The project coordinator will be performing all data entry. See "Qualification Descriptions" for further details.
Partners
None
Project Sustainability
Once the Student Sanitarian staff has completed their service to Oakland County, full-time staff will monitor those beaches
that continue to have water quality problems as determined in the previous months' sampling. Media contact will continue to
be a part of the program. When done in a responsible fashion, media stories help inform the public about the program.
Dissemination of the Oakland County and DEQ beach monitoring websites also help keep the public informed. The County
is optimistic that continued sampling of all public beaches, as well as the semi-public beaches, will occur in seasons to come.
Oakland County intends to continue its summer bathing beach sampling program in the future as it has in the past.
Evaluation
Evaluations of the Student Sanitarians' training, sampling, and monitoring protocol will be conducted weekly as supervision
has direct responsibility for student sanitarian performance. Improvements will be developed as opportunity arises.
13
All results will be reported to the Michigan Department of Environmental Quality (DEQ) per Section 12541 of Act 368, P.A.
1978 as amended and rules. This will be done by utilizing the Oakland County portion of the DEQ BeachGuard website.
Additional reporting will be completed via Oakland County's website by posting all beach closings and re-openings for
public use. Also, notifications of scheduled sampling will be provided to the appropriate City, Village or Township, as well
as the beach contacts, prior to the sampling start date with directions on how to locate individual results on both State and
County Websites. Beach contact personnel as well as the appropriate City, Village, or Township will be notified via
telephone and/or email when beaches are closed and/or reopened.
qPCR results will be provided to DEQ, as samples are analyzed, via spreadsheets supplied by the EPA.
14
Work Plan:
Task 1 (Planning) 0.8% of total time
The beach monitoring program will be organized and planned in the spring of 2017 and 2018. The
Quality Assurance Project Plan (QAPP) will be prepared. Proposed beach sampling points will be mapped. Data entry
programs and websites will be updated to reflect current sampling sites. Notices will be sent to beach contacts regarding
sampling.
Sub-Task 1.1
Drafting and submission of the required Quality Assurance Project Plan (QAPP) will be completed by the Program
Supervisor and Laboratory Supervisor in accordance with DEQ guidelines. Approval of the QAPP is to be granted
prior to any beach sampling for the season.
Sub-Task 1.2
The Program Coordinator will make a site visit to provide the required center and endpoint coordinates, in decimal
degrees, for each proposed beach scheduled to be sampled that season and not already mapped. Information
contained in the proposed beach lists (See Appendix A) will be supplemented with this data and provided to DEQ
_Beach Monitoring program staff.
Sub-Task 1.3
The proposed lists of bathing beaches to be sampled will be used to create a form for data entry. Other tables, forms
and reports are developed as necessary for program information management.
Sub-Task 1.4
Beaches will be clustered by geographical area and assigned to a Student Sanitarian. Each Student Sanitarian is
given a report generated from the bathing beach database indicating the beach name, beach identifier, city, village,
or township of beach location, and beach address and/or cross-streets as a reference.
Sub-Task 1.5
The Program Coordinator will liaison with Oakland County Department of Information Technology to update the
beach sampling lists and data entry interfaces for posting of closures and reopenings for the current year. This
includes correspondence of requirements and testing.
Sub-Task 1.6
The cities, villages and townships in which each of the season's beaches is located, as well as the beach
operator/contact person for each beach will be notified via form letter informing them of the sampling to occur.
This will be completed by the Program Coordinator in accordance with Section 12541, Act 368, P.A. 1978 as
amended.
Time for Task 1: 7.5 X 1 Program Coordinator X 2 years + 8 (GPS) X 1 Program Coordinator + 4 hours X 1 Program
Supervisor (QAPP) + 4 hours X I Laboratory Supervisor (QAPP)= 31 total hours.
Task 2 (Training) 2% of total time
A seasonal training will be conducted by the Program Coordinator. Student Sanitarian training includes an introduction to
Oakland County's beach monitoring program, beach survey methodology, and sampling techniques and transport.
Sub-Task 2.1
Training materials including the inventory of equipment will be reviewed. Hard-copy training materials and
electronic presentations will be updated (MS PowerPoint). Folders containing PowerPoint notes, regulations, water
guidelines, etc. will be provided to each Student Sanitarian.
Sub-Task 2.2
A field exercise and demonstration will be performed by the Program Coordinator for proper depth and sampling
technique. Proper sample handling, storage and transport will be discussed.
Time for Task 2: 4 hours X 1 Program Coordinator + 4 hours X 8 Program Staff (1 Program Coordinator + 6 students
+Sanitarian Technician) X 2yrs =72 total hours.
Task 3 (Sampling) 29% of total time
Water will be sampled at 3 locations within the boundaries of each assigned beach. Samples will generally be taken one foot
below the surface in water that is between three and six feet in depth and will be collected Monday through Thursday as
necessary in order to allow for laboratory results. Each sample will be stored and transported in coolers with cold-packs and
delivered to the county lab within 4 to 5 hours of the day's first sample.
Sub-Task 3.1
15
Annual beach surveys will be performed the week prior to the sampling start date. Routine beach sanitary surveys
will be done prior to each sampling event. Oakland County sanitary survey forms will be used, as developed and
approved by DEQ in 2014.
Sub-Task 3.2
The beaches will be sampled weekly for a minimum of 10 weeks June- August.
Time for Task 3: 6 hours X 6 student sanitarians (surveys) + 8.5 hours/week X 10 weeks X 6 student sanitarians (sampling)
X 2yrs= 1092 total hours.
Task 4 (Laboratory Analysis) 57% of total time
Water samples will be delivered directly to the laboratory the day of sampling. The Health Division lab is Michigan DEO
certified. Standard samples are set up and run the day of receipt. Results are read for each sample at the end of the 18 hour
incubation time. qPCR samples may be filtered and frozen for analysis at a later date. Resampling and complaint response
may extend beyond the 10 weeks scheduled for Student Sanitarians due to unresolved closures. Beaches sampled for qPCR
will also have resamples analyzed with qPCR. Beaches selected for standard monitoring will have resamples run with
standard culture based analysis.
Time for Task 4: Standard samples: 78 samples/week (75 + 3 resamples (10% of 27 standard samples)) X 3 samples/beach
X 10 weeks X 2.3 minutes/sample X 2 yrs / 60 minutes per hr = 179.4 total hours (89.7 Laboratory Technician and 89.7
Student Lab Assistant); Field Blanks: 6 samples/week X 10 weeks X 2.3 minutes/sample X 2 yrs/60 minutes per hr = 4.6 hrs
(2.3 Laboratory Technician and 2.3 Student Lab Assistant); qPCR Samples = 53 beaches/week (48 + 5 resamples (10% of 48
qPCR samples)) X 3 (A, B, C) X 10 weeks X 2yrs = 3180 qPCR samples / 16 samples per plate = 199 plates + 16 plates for
standard curves + 20 plates training/errors — 235 total plates. 235 X 5.5 hrs/plate = 1292.5 total hours (Laboratory
Technician) and 235 X 2.5 hrs/pIate — 587.5 Student Lab Assistant. Laboratory oversight: 4 hours/week X 10 weeks X 2 yrs
— 80 kirs (Laboratory Supervisor)= 1384.5 hours (Laboratory Technician), 679.5 hours (Student Laboratory Assistant), 80 hrs
(Laboratory Supervisor)= 2144 total hours
Task 5 (Data Entry and Sample Review) 3% of total time
Once sample results have been obtained from the County's laboratory, the Program Coordinator enters results onto an in-
house database.
Sub-Task 5.1
The Program Coordinator will calculate the geometric mean for each sampling event. Analysis will comply with
Rule 62, of the Part 4 Rules, Water Quality Standards, Part 31, Act 451, P.A. 1994 for total body contact.
Sub-Task 5.2
The Program Coordinator will update closings or re-openings on the Oakland County Website. Information updates
may extend beyond the 10 weeks scheduled for Student Sanitarians.
Sub-Task 5.3
The Program Coordinator will enter all sampling results directly to the DEQ database via the BeachGuard website.
Annual and routine Sanitary Survey information will also be entered. Information updates may extend beyond the IO
weeks scheduled for Student Sanitarians.
Sub-Task 5.4
The Program Supervisor will review beach sample results each week.
Sub-Task 5.5
The Program Coordinator will complete any outstanding survey entries and file beach information appropriately at
the conclusion of each beach season.
Time for Task 5: 4.7 hrs/week X 1 Program Coordinator X 10 weeks + X 2yrs + .5 hours/week X I Program Supervisor X 10
weeks X 2 yrs + 7 hrs X 1 Program Coordinator X 2 yrs = 118 total hours,
Task 6 (Follow-up) 3% of total time
The sampling results may indicate needed resarnpling and follow-up for individual beaches. Follow-up may include
notifying the beach owner/operator of noncompliance, notifying the appropriate city, village or township, and closing the
bathing beach to the public by posting the beach closing sign on site. When possible, additional water sampling will occur at
this time. Student sanitarians are assigned follow-up as needed. It is estimated that 10% of sampling events will require
resampling.
16
Time for Task 6: 4.5 hrs/week X 10 weeks X 2yrs X 1 Student Sanitarian + .75 hrs/week X 10 weeks X 1 Program
Coordinator X 2yrs =105 total hours.
Task 7 (Complaint Response) 0.2% of total time
The Oakland County Health Division will respond to all bathing beach complaints during the standard swimming season
(June —August) within 24 hours. Each complaint will be entered into our in house Ehealth system for tracking purposes and
documented in the quarterly reports submitted to the DEQ. When necessary, a site visit and investigation will occur. Water
samples may be taken at bathing beach locations if the beach is identified as a public or semi-public beach.
Time for Task 7: 4 hours X 1 Area Senior Sanitarian* X 2 yrs = 8 total hours.
(*Program Coordinator or Area Senior Sanitarian will be assigned to the complaint as deemed appropriate by the Program
Supervisor.)
Task 8 (Contractual Services) 2% of total time
The Oakland County Health Division proposes to send 2 staff members to the 2017 Great Lakes Beach Association
Conference. Attendance will allow our staff members to collaborate with beach program staff from around the region to
discover how other entities run their beach monitoring programs. Laboratory staff can network with other labs utilizing
qPCR to review best practices. Learning new ideas, forming partnerships with surrounding beach programs, and working to
improve the existing beach monitoring program are all potential outcomes from attendance.
Time for Task 8: 16 hours at each conference (8 hours/day for 2 days) X 2 Beach Program Staff (Program Coordinator +
Laboratory Technician) X 2 Conferences — 64 total hours.
Task 9 (Reporting) 3% of total time
The development and submission of the quarterly status reports and a final report, following DEQ guidance, will be
completed by the Program Supervisor.
Time for Task 7: 13.5 hrs/ quarter X 8 quarters X 1 Program Supervisor + 1 hours X 8 quarters X 1 Program Chief= 116
total hours.
Note: Providing products and deliverables will include all data collected in both hard copy and electronic format as
requested.
Estimated total hours in Oakland County's Bathing Beach Program= 3750 hours
Project Summary:
OCHD's concern is for the health and safety of beach users. The Beach Monitoring Program's goals are to prevent illness
associated with recreational waters, provide timely sampling results to the public, protect and improve the environment, and
aid in the development of an E.coli standard by qPCR to allow real-time analysis. OCHD will monitor 75 beaches each
summer of the grant term, calculating the daily and 30-day geometric means. Monitoring will comply with Part 4, Rule 62,
Water Quality Standards, Part 31, Act 451, P.A. 1994. Waters not in compliance will be closed until resamples show the
waters to be safe. Closure signs will be posted and removed upon acceptable results. Results and closings/reopenings will
be posted on the County's and DEQ's website. Samples from 48 beaches will also be run using qPCR; additional samples
will be sent to EPA to help establish an E.coli standard by qPCR.
17
% of
Time
0.8%
, 6
0.2% ; 7
.2% 8
'
29% : 3
57% 4
2%
3% -
Task # Task Name
1 Planning
,1.1. OAPP
1.2. GPS
1.3. Create database/forms
1.4. Assign beaches to
students/ create maps
1.5. Update website
1.6. Identify contacts and send
letters
Training
2.1. Update presentation
2.2. Field exercise
Sampling
3.1. Surveys
3.2. Weekly samples
Laboratory Analysis
Data Entry and Sample
5 Review
5.1. Calculate geometric mean
j 5,2. Update OCHD website
Update BeachGuard
ReWew sample results
Concluston
Follow-Up
; Complaint Response
Contractual Services
Reporting
Oakland County Beach Monitoring Program 2017-2018 Timetable
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20
Appendir E Beach 1.0E11i-ions
F'ubHc. beach Bathing Lkth
Oakland •County, ,Mchi
21
018 Beaches
QPCR
Standard
Beath
[land C BOacirPrOg.rant tbigart :E:H -.
22
TRAVEL Subtotal
PROJECT Subtotal
INDIRECT RATE (not to exceed 20% Staffing and Fringe Benefits)
INDIRECT COSTS (Summarize Below)
TOTAL GRANT AND MATCH BUDGET
Federal portion requiring NO local match
CM! portion requiring local match
Project Percentage Split
$ 10,332.11 $ 352.71 $ 10,684.82
RATE,
$ 7,777.58
$ 114,700,00
$ 89,172.00
8,510.00
8,510.00
7,777.58
$ 123,209.36
$ 89,172.00
$ 34038.00
Rbi r
MICHIGAN DEPARTMENT of ENVIRONMENTAL QUALITY
WATER RESOURCES DIVISION
PROJECT BUDGET FORM
(Authorized by the Clean Water Act; completion Is required to obtain payment) Oopv m rm r.71 r.114.6
• Grantee Name;
Project Name:
Tracking Code Number:
OAKLAND COUNTY HEALTH DIVISION
OAKLAND COUNTY BEACH MONITORING PROGRAM
2017-7212
RATE or
TOTAL .
•GRANT LOCAL MATCH
• .AMOUNT. AMOUNT TOTAL
HOURS or
UNITS
Staffing $ 40,201.38 $ 40,201.38
Fringes (not to exceed 40%) $ 11,135.78 $ 11,135.78
STAFFING AND FRINGE BENEFITS Subtotal $ 51,337.16 $ 51,337.16
CONTRACTUAL SERVICES
GLEIA Conference Registration $ 235.00 $ 352.50 $ 117,50 470.00
CONTRACTUAL SERVICES Subtotal
QUANTITY. COST
352.50 117.50 470.00
SUPPLIES, MATERIALS AND EQUIPMENT
SUPPLIES & MATERIALS (itemize)
100m1 bottles for sampling standard beaches 8,280 0.38 $ 3,146.40 $ 3,146.40
400m1 bottles for sampling qPCR beaches 3,180 0.88 2,098 80 609.60 2,798.40
Sample trays for Coltlert Method 4,500 1.10 $ 4,950.00 4,950,00
Reagent/Colilert 4,620 2.75 $ 12,705.00 $ 12,705.00
gPOR Master Mix 34 $ 220.00 $ 5,610 00 $ 1870.00 7,480.00
QPCR Supplies $ 21,860.00 $ 16,390,45 $ 5,470.19 $ 21,860.00
SUPPLIES AND MATERIALS Subtotal $ 44,900.65 $ 8,039.79 $ 52,939.80
EQUIPMENT (any item over $1000)
EQUIPMENT Subtotal
RATE
$ - $
SUPPLIES, MATERIALS AND EQUIPMENT Subtotal $ 44,900.65 $ 8,039.79 $ 52,939.80
TRAVEL
MILEAGE
LODGING
MEALS
OTHER TRAVEL (itemize)
10460 $ 0.535
8 NIGHTS $ 119,00
18 MEALS $ 24.15
8,806.10 - 8,806.10
$ 714.00 $ 238.00 $ 952.00
$ 362.25 $ 114.71 $ 476.96
SHIPPING COSTS TO EPA
Admin casts include accounting (payroll, purchasing, accounts payable)
449.76 $ 449.76 $ 449.76
FISCAL NOTE (MISC. #17236) August 23, 2017
BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION —2017 INLAND BEACH
GRANT CONTRACT WITH THE DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ)—DEQ PROJECT
NUMBER 2017-7212
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution
and finds:
1. The Michigan Department of Environmental Quality (MDEQ) has awarded the Oakland County Health
Division (OCHD) $114,700 pursuant to the Clean Michigan Initiative Implementation Act, PA 288 of
1998 which is comprised of $89,172 federal grant funding and $25,528 state funding with a grant
match in the amount of $8,510 for a total of $123,210 in funding for this agreement.
2. The $8,510 grant match and source from OCHD is comprised of in-kind support which includes
salaries, fringes, along with indirect costs associated with the grant. No additional positions are
required for this grant.
3. The funding period is May 1, 2017 through September 30, 2018.
4. Acceptance of this grant does not obligate the County to any future commitment and continuation of
the grant is contingent upon future levels of grant funding.
5. The FY 2017 and FY 2018 Budgets are amended as follows:
FY2017 FY2018
GENERAL FUND (#10100)
Grant #100000002640 Activity: GLB Analysis: GLB (Federal Only)
Revenues:
1060220-134185-610313-100000002640 Health - Federal Operating Grants
1060220-134185-615571 Health - State Operating Grants
9010101-196030-665882 Planned Use of Balance
Total Revenues
$44,183 $44,989
$ 1,799 ($ 1,272)
($45,982) ($43,717)
$ $ 0
ommissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #17236 August 23, 2017
Moved by Tietz supported by Zack the resolutions (with fiscal notes attached) on the Consent Agenda be
adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman,
Bowman. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 23,
2017, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 23rd day of August, 2017.
Lisa Brown, Oakland County