HomeMy WebLinkAboutResolutions - 2017.09.06 - 23090MISCELLANEOUS RESOLUTION #17249 September 6, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING AND ENGINEERING — JUVENILE
COURT'S DEPUTY REGISTER OFFICE RECONFIGURATION PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Juvenile Court's Deputy Register Office in the East Wing of the courthouse provides
support for court referees and judges; processes legal files, social files, and appeals; handles public
access to Juvenile Delinquency and Child Protective Proceedings by defendants, law enforcement,
Department of Health & Human Services (DHHS), and attorneys; and monitors, processes, and prepares
for court; and
WHEREAS due to changes in the law, the Juvenile Court's Deputy Register's Office is now required to
process more paperwork to comply with the Court Rules and Statutes and the State Court Administration
Office (SCAO) Permanency Indicator Reports; and
WHEREAS the Juvenile Legal Processing area is the critical unit of the Family Division of the Circuit
Court charged with processing the legal files, social files, appeals, and public access to Juvenile
Delinquency and Child Protective Proceedings; and
WHEREAS the public, including law enforcement, DHHS and attorneys, must come to the Juvenile Legal
Processing Department to review files/documents monitored by Juvenile Legal Processing Staff; and
WHEREAS the area for the public to view files and the workspace for the staff is extremely crowded; and
WHEREAS reconfiguring the 1,316 square feet of office and breakroom space (see current floor plan
attached) would allow for a more efficient and effective operation; and
WHEREAS the optimized space would allow the Order Clerks to sit together and maintain a collegial
environment conducive to producing efficient work product and engagement in learning/training; the
public would have a file viewing area in the front of the office; the Office Leader and the File Room Staff
person would be able to serve as the "reception" for public inquiries, document deliveries, and requests to
view files; and the Office Leader and file room staff would be able to monitor public viewing directly from
their workstations; and
WHEREAS to do so, the Circuit Court has worked with Facilities Planning and Engineering to design a
new floor plan (see attached); and
WHEREAS the new floor plan would require wall demolition and re-construction, new carpeting, and new
electrical, voice and data drops; and
WHEREAS this would require taking the current breakroom and reducing its size by half by installing a
new wall and door; and
WHEREAS the other half of the break room would be added to the Deputy Register office so that the two
order clerks and typist can have their own separate workspaces; and
WHEREAS counter space would be added for file assembly, the new scanner, and other office
equipment; and
WHEREAS the front counter, which is perpendicular to the public entrance, would be repositioned to face
it; and
WHEREAS space would be provided at the front desk for the public to review files without going into the
staff file room; and
WHEREAS a half wall with a swinging, lockable door would be added adjacent to the front desk to
prevent the public from going beyond it; and
WHEREAS by rearranging the furniture in the Deputy Register room, a more open and efficient office
area would be created; and
WHEREAS the reconfiguration project cost estimate is $39,915 which includes construction costs of
$12,013, owner's costs of $22,735, and a contingency of $5,167 (see attached project estimate); and
WHEREAS the work would be performed by competitively bid annual contractors and Facilities
Maintenance & Operations personnel; and
WHEREAS funding in the amount of $39,915 for the project is available for transfer from the FY 2017 to
FY 2026 Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400)
for the Juvenile Court's Deputy Register Office Reconfiguration Project.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
($39,915)
$39,915
$ -0-
Chairperson, on behalf of the Finance Committee, I moy ie`t19option eq --th-i-e—foretoing olution.
orPsZtiv5,ciltieto4n,
mmissioner Thomas District 4
Chairperson, Finance Committee
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the Juvenile Court's Deputy Register Office Reconfiguration Project for an estimated project
cost of $39,915.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding in the
amount of $39,915 from the Capital Improvement Program/Building Improvement Fund (#40100) to the
Project Work Fund (#40400) to establish the Juvenile Court's Deputy Register Office Reconfiguration
Project (#100000002658) as detailed below.
BUILDING IMPROVEMENT FUND (#40100)
1040101-148020-788001-40400Transfer Out
PROJECT WORK ORDER FUND (#40400)
Project ID 100000002658, Activity PROJ
1040101-148020-695500-40100Transfer In
9-0 Li 1 I I [ 1,-Zt7-0 I , II "...OM 5 - I de:13. I ALUIL4 IL I I I `a 0904- V9OVR di2 in ri .) 1 II BSP— •=ail 'III It71,9 x1I3 —r , 8901,- 0 gi.111,1nj eV."14rnIF.1,1/001.1,1.1.0 P..111.4”..15101•NVIMb 1,,g4.0“76 ILE IWIEki L,,171.41G DLZI. 0 T"'SIX,1 L __J • 2 4 G-) 0 -n rn 0 0 p vrv, 0 JR , - „ ILLAL•41 _,,4)15.01k1r- - ziq coX2,7 L*4 I I ...lap ILI KMEIMIPAI \ e /4kVinN +4 e o' +no 14,1 11111 1 L 1.11. EXISTING / DEMO FURNITURE PLA Li961
Facilities Managemen
Project Estimate
Date: 7119117 FM Project Manager: BATTISHILL, BRETT
FPE#: 16-075 Project: Courthouse Complex - 025 Juvenile Deputy Register area
WO#: 505364
TRADE
DESCRIPTION
ESTIMATE
FM-730352 CONSTRUCTION
FM-730352-Flooring Floor Transformations
$1,813
FM-730352-Architectural Allied Building Service - Move ar
$10,200
CPNSTRUCTlONTo
$12,013
FM-730443 VOICE & DATA
FM-730443-VDJack,Cable Thumb Alarm
$1,325
Vciidt it; DATA To . .$1;325
$2,800
$2,000
$2,0-06
$":6,610
$16,610
$5,167
FM-730562 ELECTRICAL
FM-7 ?LLLL tr L Li qhkri,_1
FM-731262 MOVING
FM-731262-Moving,FurnitureBoxesFile
. • .
FM-760160 FURNITURE
FM-760160-FucilitureNewinstation
FM-730369 CONTINGENCY
FM-730359-Contingency
Electrical wrF
Moving
Airea, Inc. - Move and install ne',
Contingency 15%
'LEPTRIOAL
MOVING Total:
FURNITURE Total;,:
Subtotal:
$34,748
$0
GRAND TOTAL: $39,915
7/19/2017
171i.n.n',11-1=071.441'01 P.,,N,e07,7[EnpALDIDON10.23 Oeun11." Cc.Flot1,701fi AL,I1,IA A1101....110. PROPOSED FURNITURE PLAN oil
Resolution #17249 September 6, 2017
Moved by KowaII supported by Bowman the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman,
Bowman. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A M
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 6,
2017, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 61h day of September, 2017.
Lisa Brown, Oakland County