HomeMy WebLinkAboutResolutions - 2017.09.06 - 23091MISCELLANEOUS RESOLUTION. #17250 September 6, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS — BUILDING
MANAGEMENT SYSTEM REPLACEMENT PROJECT/FIRST PHASE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Facilities Management is responsible for the ongoing operation of all County Executive
buildings and to provide a comfortable working environment for employees and visitors; and
WHEREAS the existing Building Management System (BMS) was custom designed and installed by Kors
Engineering, which is a small local firm with very few staff capable of maintaining the system; and
WHEREAS segments of the current BMS are over 30 years old; and
WHEREAS the current BMS infrastructure is aging and its technology has been superseded by newer,
more advanced hardware and software solutions; and
WHEREAS the current BMS is critical to the effective and efficient operation of critical building systems,
including heating and cooling systems, air handlers and dampers, temperature monitoring, etc.; and
WHEREAS Facilities Maintenance and Operations and Purchasing hired the architectural and
engineering firm of Hooker-DeJong to assist in designing and specifying a replacement BMS, and
preparing a request for proposal for a building management system solution implementer; and
WHEREAS the Planning & Building Committee gave Facilities Maintenance and Operations authorization
to request bids for a building management system solution implementer; and
WHEREAS Facilities Maintenance and Operations and Purchasing solicited bids for a BMS solution
implementer, and after a thorough review process by a team of evaluators that included Information
Technology, Facilities Maintenance and Operations, and Purchasing, the lowest responsible bidder was
Limbach Company, LLC, of Pontiac; and
WHEREAS the Board of Commissioners gave approval per Miscellaneous Resolution #16250 for
Facilities Maintenance and Operations and Limbach to conduct a Pilot Phase of the BMS replacement for
$178,939; and
WHEREAS the Pilot Phase resulted in the Limbach creating a secure web-based graphical user interface
to control the building management system system's numerous components both directly and remotely,
and Limbach oversaw the installation of non-proprietary Tridium / Niagara-based BMS software and its
integration with non-proprietary Java Application Control Engine (JACE) controllers, translators between
the mechanical devices and the BMS software, air handling units, lighting, exhaust fans, chilled and hot
water plants, and other hardware; and
WHEREAS Limbach coordinated the efforts of subcontractors, engineers, programmers, integrators, and
Facilities Maintenance and Operations staff to successfully complete the BMS implementation at the
following buildings:
• 95 West — Public Works Building
• 38 East — Sheriff's Administration
• 42 East — New Animal Shelter; and
WHEREAS the First Phase will duplicate the successes of the Pilot Phase in the following additional
buildings:
• 8 East — Jail East Annex Work Release Facility
• 12 East — Main Courthouse (Partial)
• 26 East — North Office Building
• 30 East — Little Oaks Day care Center
• 34 East — NOHC
• 47 West — Annex I
• 63 West — Children's Village "J" Building
• Rochester District Court
WHEREAS the FY2017 to FY2026 Capital Improvement Program (CIP) allocated $5,000,000 over five
years for a new BMS solution; and
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
WHEREAS the total cost of the First Phase is estimated to be $1,000,000, which includes engineering,
programming, integration, material and installation costs of $602,720, Information Technology
implementation labor of $276,736, and a 20% contingency of $120,544, based on the Pilot Phase (see
cost summary attached); and
WHEREAS since the Pilot Phase was competitively bid and the expertise Limbach developed with
County buildings, processes, personnel, and expectations has proven to be successful, Facilities
Maintenance and Operations would like to contract with Limbach for the First Phase; and
WHEREAS funding of $1,000,000 is available for transfer from the FY2017 to FY2026 Capital
Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
BMS Replacement Project / First Phase in the amount of $1,000,000.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding from
the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) to
establish the Building Management System Replacement Project / First Phase (#100000002659) as
detailed below.
BUILDING IMPROVEMENT FUND (#40100)
1040101-148020-788001-40400Transfer Out
PROJECT WORK ORDER FUND (#40400)
Project ID 100000002659, Activity PROJ
1040101-148020-695500-40100Transfer In
($1,000,000)
$1,000,000
-0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
Cdmmissioner Thomas Middleton, District #4
Chairperson, Finance Committee
First Phase Implementation Cost Summary
Cost
Center
OAKLAND BUILDING
SQ. FT.
Mechanical i
Equipment* Labor" Total
' 019 Children's Village J Building 64,081 $52,800 $55,400 $108,200
' 009 North Office Building 37,572 $20,350 $20,600 $40,950
Work Release Facility (East Annex) 61,138 $37,350 $34,420 $71,770
P 046 North Oakland Health Center 84,054 $38,950 $33,000 $71,950
' 011 Little Oaks Day Care Center 12,552 $10,000 $14,420 $24,420
r 026 Rochester District Court 53,612 $47,950 $37,480 $85,430
038 Administrative Annex 1 29,799 $30,000 $45,000 $75,000
fr- 025 Courthouse (Partial Implementation) 278,514 $50,000 $75,000 $125,000
Subtotals 621,322 $287,400 $315,320 $602,720
Information Technology Assistance - $276,736 $276,736
10% BMS System Contingency $60,272
10% Sensor / Alarms Contingency $60,272
BUDGET GRAND TOTAL $1,000,000
*- JACE, Panel, License, MEBII (translator between mechanical devices and the BMS software), Kors, etc,
** - Subcontractors, engineers, programmers, integrators, and FM&O staff
Notes:
1:Does not Include replacement of pneumatic control devices or repair of any mechanical system deficiencies.
2- Assumes that new controls will be centralized (as opposed to distributed) similar to the existing ModIcon architecture,
.3- Budgetary figures are based on limited Information (drawings, photos, field notes, etc) provided by Hooker DeJong.
Resolution #17250 September 6, 2017
Moved by KowaII supported by Bowman the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman,
Bowman. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
VA/
I HEREBY APPAWE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 6,
2017, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 6 th day of September, 2017,
Lisa Brown, Oakland County