HomeMy WebLinkAboutResolutions - 2017.09.06 - 23106MISCELLANEOUS RESOLUTION #17258 September 6, 2017
BY: Bill Dwyer, Chairperson, Public Services Committee
IN RE: MULTI DEPARTMENT (SHERIFF'S OFFICE, COMMUNITY CORRECTIONS AND CIRCUIT
COURT) - 2017 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
SUBRECIPIENT AGREEMENT AND GRANT APPLICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County, with the City of Pontiac as a disparate jurisdiction, have been jointly
allocated $149,658 from the U.S. Department of Justice, Office of Justice Programs for funding under the
2017 Edward Byrne Memorial Justice Assistance (JAG) Program for the period of October 1, 2016
through September 30, 2020; and
WHEREAS a joint application for Oakland County and the City of Pontiac is required and Oakland County
will serve as fiduciary and lead agency for the entire grant award; and
WHEREAS the funding is based on a federal JAG formula and has been allocated as follows: Oakland
County $52,994 and the City of Pontiac $96,664; and
WHEREAS Oakland County is proposing to use their allocation for the following projects: Community
Corrections contract with the Oakland Community Health Network (OCHN) for a portion of an Access
Liaison position $26,394, Sheriff's Office purchase of lasers $18,700, and Circuit Court's purchase of a
microfiche/microfilm reader $7,900; and
WHEREAS the City of Pontiac (via the Oakland County Sheriff's Office) is proposing to use their
allocation, in the amount of $96,664, for overtime hours worked under the contract for law enforcement
services between Oakland County Sheriff's Office and the City of Pontiac; and
WHEREAS there is no grant match requirement; and
WHEREAS the grant application requires the adoption of a subrecipient agreement between Oakland
County and the City of Pontiac; and
WHEREAS an agreement has been drafted (as attached) by Oakland County Corporation Counsel and
sent to the City of Pontiac for signature; and
WHEREAS State statute (MCL 45.556P) states that the Board of Commissioners has the authority to
enter into agreements with other governmental or quasi-governmental entities; and
WHEREAS the grant application and subrecipient agreement have completed the Grant Review process
in accordance with the Board of Commissioners Grant Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached subrecipient agreement with the City of Pontiac and that the Board Chairperson, on behalf of the
County of Oakland, is authorized to execute said agreement.
BE IT FURTHER RESOLVED that one original subrecipient agreement be filed with the Michigan
Department of State, Office of the Great Seal.
BE IT FURTHER RESOVED that acceptance of this grant does not obli ate the County to any future
commitment and continuation of this program is contingent upon confirm d fre levels of grant funding.
Chairperson, on behalf of the Public Services Committee, I move adoOtibn °It foregoing resolution.
Commissioner Bi wye , bistrict #14
Chairperson, Public Services Committee
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Jackson absent.
GRANT REVIEW SIGN OFF - Multi-Department (Sheriffs Office,
Community Corrections and Circuit Court)
GRANT NAME: 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
FUNDING AGENCY: U.S. Department of Justice
DEPARTMENT CONTACT PERSON: Katie West! 858-2384
STATUS: Grant Application (with Subrecipient Agreement)
DATE: August 22, 2017
Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned grant materials and grant application package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant application, subrecipient agreement, Finance
Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to
be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board
resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. —Laurie Van Pelt (8/22/2017)
Department of Human Resources:
HR Approved (No Committee) —Lori Taylor (8/21/2017)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (8/22/2017)
Corporation Counsel:
The grant application and agreement with Pontiac is approved by Corporation Counsel. — Robert C.
Rottach (8/22/2017)
OMB No. 1121-0329
Approval Expires 12/31/2018
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
The U.S. Department of Justice (D0J), Office of Justice Programs (OJP), Bureau of Justice
Assistance (BJA) is seeking applications for the Edward Byrne Memorial Justice Assistance
Grant (JAG) Program. This program furthers the Department's mission by assisting State, local,
and tribal efforts to prevent or reduce crime and violence.
Edward Byrne Memorial
Justice Assistance Grant Program
FY 2017 Local Solicitation
Applications Due: September 5, 2017
Eligibility
Only units of local government may apply under this solicitation. By law, for purposes of the
JAG Program, the term "units of local government" includes a town, township, village, parish,
city, county, borough, or other general purpose political subdivision of a state; or, it may also be
a federally recognized Indian tribal government that performs law enforcement functions (as
determined by the Secretary of the Interior). A unit of local government may be any law
enforcement district or judicial enforcement district established under applicable State law with
authority to independently establish a budget and impose taxes; for example, in Louisiana, a
unit of local government means a district attorney or parish sheriff.
A JAG application is not complete, and a unit of local government may not receive award funds,
unless the chief executive of the applicant unit of local government (e.g., a mayor) properly
executes, and the unit of local government submits, the "Certifications and Assurances by Chief
Executive of Applicant Government" attached to this solicitation as Appendix I.
In addition, as discussed further below in order validly to accept a Fiscal Year (FY) 2017 JAG
award, the chief legal officer of the applicant unit of local government must properly execute,
and the unit of local government must submit, the specific certification regarding compliance
with 8 U.S.C. § 1373 attached to this solicitation as Appendix II. (Note: this requirement does
not apply to Indian tribal governments.) (The text of 8 U.S.C. § 1373 appears in Appendix II.)
Eligible allocations under JAG are posted annually on the JAG web page under "Funding."
Deadline
Applicants must register in the OJP Grants Management System (GMS1 prior to submitting an
application under this solicitation. All applicants must register, even those that previously
registered in GMS. Select the "Apply Online" button associated with the solicitation title. All
registrations and applications are due by 5 p.m. eastern time on September 5,2017.
This deadline does not apply to the certification regarding compliance with 8 U.S.C. § 1373. As
explained below, a unit of local government (other than an Indian tribal government) may not
validly accept an award unless that certification is submitted to the Office of Justice Programs
(OJP) on or before the day the unit of local government submits the signed award acceptance
documents.
For additional information, see How to Apply in Section D. Application and Submission
Information.
Contact Information
For technical assistance with submitting an application, contact the Grants Management
System (GMS) Support Hotline at 888-549-9901, option 3, or via email at
GMS.HelpDeskusdoi.cov. The GMS Support Hotline operates 24 hours a day, 7 days a week,
including on federal holidays.
An applicant that experiences unforeseen GMS technical issues beyond its control that prevent
it from submitting its application by the deadline must email the National Criminal Justice
Reference Service (NCJRS) Response Center at orantse,ncjrs.dov within 24 hours after the
application deadline in order to request approval to submit its application. Additional
information on reporting technical issues appears under "Experiencing Unforeseen GMS
Technical Issues" in How to Apply in Section D. Application and Submission Information.
For assistance with any other requirement of this solicitation, applicants may contact the
NCJRS Response Center by telephone at 1-800-851-3420; via TTY at 301-240-6310
(hearing impaired only); by email at qrantsncirs.dov; by fax to 301-240-5830, or by web chat
at https://webcontact.ncirs.govincjchatichat.jsp. The NCJRS Response Center hours of
operation are 10:00 a.m. to 6:00 p.m. eastern time, Monday through Friday, and 10:00 a.m. to
8:00 p.m. eastern time on the solicitation close date. Applicants also may contact the
appropriate BJA State Policy Advisor.
Funding opportunity number assigned to this solicitation: BJA-2017-11301
Release date: August 3,2017
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Contents
A. Program Description 5
Overview 5
Program-Specific Information 5
Permissible uses of JAG Funds — In general 5
Limitations on the use of JAG funds 6
Required compliance with applicable federal laws 8
BJA areas of emphasis 9
Goals, Objectives, and Deliverables 10
Evidence-Based Programs or Practices 10
B. Federal Award Information 11
Type of Award 11
Financial Management and System of Internal Controls 12
Budget and Financial Information 13
Cost Sharing or Match Requirement 14
Pre-Agreement Costs (also known as Pre-award Costs) 14
Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs 14
Costs Associated with Language Assistance (if applicable) 14
C. Eligibility Information 15
D. Application and Submission Information 15
What an Application Should Include 15
How to Apply 26
E. Application Review Information 28
Review Process 28
F. Federal Award Administration Information 29
Federal Award Notices 29
Statutory and Regulatory Requirements; Award Conditions 29
General Information about Post-Federal Award Reporting Requirements 30
G. Federal Awarding Agency Contact(s) 31
H. Other Information 31
Freedom of Information Act and Privacy Act (5 U.S.C. § 552 and 5 U.S.C. § 552a) 31
Provide Feedback to OJP 32
Application Checklist 33
Appendix 1 35
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Appendix II 37
Appendix III 39
Appendix IV 40
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Edward Byrne Memorial Justice Assistance
Grant Program
FY 2017 Local Solicitation
CFDA #16.738
A. Program Description
Overview
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of
federal criminal justice funding to States and units of local government. BJA will award JAG
Program funds to eligible units of local government under this FY 2017 JAG Program Local
Solicitation. (A separate solicitation will be issued for applications to BJA directly from States.)
Statutory Authority: The JAG Program statute is Subpart I of Part E of Title I of the Omnibus
Crime Control and Safe Streets Act of 1968. Title I of the "Omnibus Act generally is codified at
Chapter 26 of Title 42 of the United States Code; the JAG Program statute is codified at 42
U.S.C. §§ 3750-3758. See also 28 U.S.C. § 530C(a).
Program-Specific Information
Permissible uses of JAG Funds — In general
In general, JAG funds awarded to a unit of local government under this FY 2017 solicitation may
be used to provide additional personnel, equipment, supplies, contractual support, training,
technical assistance, and information systems for criminal justice, including for any one or more
of the following:
• Law enforcement programs
• Prosecution and court programs
• Prevention and education programs
• Corrections and community corrections programs
• Drug treatment and enforcement programs
• Planning, evaluation, and technology improvement programs
• Crime victim and witness programs (other than compensation)
• Mental health programs and related law enforcement and corrections programs,
including behavioral programs and crisis intervention teams
Under the JAG Program, units of local government may use award funds for broadband
deployment and adoption activities as they relate to criminal justice activities.
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Limitations on the use of JAG funds
Prohibited and controlled uses of funds – JAG funds may not be used (whether directly or
indirectly) for any purpose prohibited by federal statute or regulation, including those purposes
specifically prohibited by the JAG Program statute as set out at 42 U.S.C. § 3751(d):
(1) Any security enhancements or any equipment to any nongovernmental entity
that is not engaged in criminal justice or public safety.
(2) Unless the Attorney General certifies that extraordinary and exigent
circumstances exist that make the use of such funds to provide such matters
essential to the maintenance of public safety and good order—
(a) Vehicles (excluding police cruisers), vessels (excluding police boats), or
aircraft (excluding police helicopters)
(b) Luxury items
(c) Real estate
(d) Construction projects (other than penal or correctional institutions)
(e) Any similar matters
For additional information on expenditures prohibited under JAG, as well as expenditures that
are permitted but "controlled," along with the process for requesting approval regarding
controlled items, refer to the JAG Prohibited and Controlled Expenditures Guidance. Information
also appears in the JAG FAQs.
Cap on use of JAG award funds for administrative costs – A unit of local government may use
up to 10 percent of a JAG award, including up to 10 percent of any earned interest, for costs
associated with administering the award.
Prohibition of supplanting; no use of JAG funds as "match"– JAG funds may not be used to
supplant State or local funds but must be used to increase the amounts of such funds that
would, in the absence of federal funds, be made available for law enforcement activities. See
the JAG FAQs on BJA's JAG web page for examples of supplanting.
Although supplanting is prohibited, as discussed under "What An Application Should Include,"
the leveraging of federal funding is encouraged.
Absent specific federal statutory authority to do so, JAG award funds may not be used as
"match" for the purposes of other federal awards.
Other restrictions on use of funds – If a unit of local government chooses to use its FY 2017
JAG funds for particular, defined types of expenditures, it must satisfy certain preconditions:
Body-Worn Cameras (BWC)
A unit of local government that proposes to use FY 2017 JAG award funds to purchase
BWC equipment or to implement or enhance BWC programs, must provide to OJP a
certification(s) that the unit of local government has policies and procedures in place
related to BWC equipment usage, data storage and access, privacy considerations,
training, etc. The certification can be found at:
https://www.bia.qov/Fundind/BodyWornCameraCert.pdf.
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A unit of local government that proposes to use JAG funds for BWC-related expenses
will have funds withheld until the required certification is submitted and approved by
OJP.
The BJA BWC Toolkit provides model BWC policies and best practices to assist
departments in implementing BWC programs.
Apart from the JAG Program, BJA provides funds under the Body-Worn Camera Policy
and Implementation Program (BWC Program). The BWC Program allows jurisdictions to
develop and implement policies and practices required for effective program adoption
and address program factors including the purchase, deployment, and maintenance of
camera systems and equipment; data storage and access; and privacy considerations.
Interested units of local government may wish to refer to the BWC web page for more
information. Units of local government should note, however, that JAG funds may not be
used as any part of the 50 percent match required by the BWC Program.
• Body Armor
Ballistic-resistant and stab-resistant body armor can be funded through the JAG
Program, as well as through BJA's Bulletproof Vest Partnership (BVP) Program. The
BVP Program is designed to provide a critical resource to local law enforcement through
the purchase of ballistic-resistant and stab-resistant body armor. For more information
on the BVP Program, including eligibility and application, refer to the BVP web page.
Units of local government should note, however, that JAG funds may not be used as any
part of the 50 percent match required by the BVP Program.
Body armor purchased with JAG funds may be purchased at any threat level, make, or
model from any distributor or manufacturer, as long as the body armor has been tested
and found to comply with the latest applicable National Institute of Justice (NW) ballistic
or stab standards. In addition, body armor purchased must be made in the United
States.
As is the case in the BVP Program, units of local government that propose to purchase
body armor with JAG funds must certify that law enforcement agencies receiving body
armor have a written "mandatory wear" policy in effect. FAQs related to the mandatory
wear policy and certifications can be found at:
https://wvvw.bia.dov/Fundind/JAGFAQ.pdf. This policy must be in place for at least all
uniformed officers before any FY 2017 funding can be used by the unit of local
government for body armor. There are no requirements regarding the nature of the
policy other than it being a mandatory wear policy for all uniformed officers while on
duty. The certification must be signed by the Authorized Representative and must be
attached to the application if proposed as part of the application. If the unit of local
government proposes to change project activities to utilize JAG funds to purchase body
armor after the award is accepted, the unit of local government must submit the signed
certification to BJA at that time. A mandatory wear concept and issues paper and a
model policy are available by contacting the BVP Customer Support Center at
vests@usdoi.dov or toll free at 1-877-758-3787. The certification form related to
mandatory wear can be found at:
www.bia.gov/Fundind/BodvArmorMandatorvWearCert.pdf.
• DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database
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If JAG Program funds will be used for DNA testing of evidentiary materials, any resulting
eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS,
the national DNA database operated by the Federal Bureau of Investigation [FBI]) by a
government DNA lab with access to COD'S. No profiles generated with JAG funding
may be entered into any other non-governmental DNA database without prior express
written approval from BJA.
In addition, funds may not be used for purchase of DNA equipment and supplies when
the resulting DNA profiles from such technology are not accepted for entry into CODIS.
interoperable Communication
Units of local government (including subrecipients) that use FY 2017 JAG funds to
support emergency communications activities (including the purchase of interoperable
communications equipment and technologies such as voice-over-internet protocol
bridging or gateway devices, or equipment to support the build out of wireless
broadband networks in the 700 MHz public safety band under the Federal
Communications Commission [FCC] Waiver Order) should review FY 2017 SAFECOM
Guidance. The SAFECOM Guidance is updated annually to provide current information
on emergency communications policies, eligible costs, best practices, and technical
standards for State, local, tribal, and territorial grantees investing federal funds in
emergency communications projects. Additionally, emergency communications projects
should support the Statewide Communication lnteroperability Plan (SCIP) and be
coordinated with the fulltime Statewide Interoperability Coordinator (SWIC) in the State
of the project. As the central coordination point for their State's interoperability effort, the
SWIC plays a critical role, and can serve as a valuable resource. SWICs are responsible
for the implementation of SUP through coordination and collaboration with the
emergency response community. The U.S. Department of Homeland Security Office of
Emergency Communications maintains a list of SWICs for each of the States and
territories. Contact OEC(a.ho.dhs.clov. All communications equipment purchased with FY
2017 JAG Program funding should be identified during quarterly performance metrics
reporting.
In order to promote information sharing and enable interoperability among disparate
systems across the justice and public safety communities, OJP requires the recipient to
comply with DOJ's Global Justice Information Sharing Initiative guidelines and
recommendations for this particular grant. Recipients must conform to the Global
Standards Package (GSP) and all constituent elements, where applicable, as described
at: https://www,it.ojp.00viosc arantcondition. Recipients must document planned
approaches to information sharing and describe compliance to GSP and an appropriate
privacy policy that protects shared information, or provide detailed justification for why
an alternative approach is recommended.
Required compliance with applicable federal laws
By law, the chief executive (e.g., the mayor) of each unit of local government that applies for an
FY 2017 JAG award must certify that the unit of local government will "comply with all provisions
of [the JAG program statute] and all other applicable Federal laws." To satisfy this requirement,
each unit of local government applicant must submit two properly executed certifications using
the forms shown in Appendix I and Appendix II.
All applicants should understand that OJP awards, including certifications provided in
connection with such awards, are subject to review by DOJ, including by OJP and by the DOJ
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Office of the Inspector General. Applicants also should understand that a materially false,
fictitious, or fraudulent statement (or concealment or omission of a material fact) in a
certification submitted to OJP in support of an application may be the subject of criminal
prosecution, and also may result in civil penalties and administrative remedies for false claims
or otherwise. Administrative remedies that may be available to OJP with respect to an FY 2017
award include suspension or termination of the award, placement on the DOJ high risk grantee
list, disallowance of costs, and suspension or debarment of the recipient.
BJA areas of emphasis
BJA recognizes that there are significant pressures on local criminal justice systems. In these
challenging times, shared priorities and leveraged resources can make a significant impact. As
a component of OJP, BJA intends to focus much of its work on the areas of emphasis described
below, and encourages each unit of local government recipient of an FY 2017 JAG award to join
us in addressing these challenges:
• Reducing Gun Violence – Gun violence has touched nearly every State and local
government in America. While our nation has made great strides in reducing violent
crime, some municipalities and regions continue to experience unacceptable levels of
violent crime at rates far in excess of the national average. BJA encourages units of
local government to invest JAG funds in programs to combat gun violence, enforce
existing firearms laws, and improve the process for ensuring that persons prohibited
from purchasing guns are prevented from doing so by enhancing reporting to the FBI's
National Instant Criminal Background Check System (NICS).
• National Incident-Based Reporting System (NIBRS) – The FBI has formally announced
its intentions to establish NIBRS as the law enforcement crime data reporting standard
for the nation. The transition to NIBRS will provide a more complete and accurate picture
of crime at the national, State, and local levels. Once this transition is complete, the FBI
will no longer collect summary data and will accept data only in the NIBRS format. Also,
once the transition is complete, JAG award amounts will be calculated on the basis of
submitted NIBRS data. Transitioning all law enforcement agencies to NIBRS is the first
step in gathering more comprehensive crime data. BJA encourages recipients of FY
2017 JAG awards to use JAG funds to expedite the transition to NIBRS.
• Officer Safety and Wellness– The issue of law enforcement safety and wellness is an
important priority for the Department of Justice. Preliminary data compiled by the
National Law Enforcement Officers Memorial Fund indicates that there were 135 line-of-
duty law enforcement deaths in 2016—the highest level in the past 5 years and a 10
percent increase from 2015 (123 deaths).
Firearms-related deaths continued to be the leading cause of death (64), increasing 56
percent from 2015 (41). Of particular concern is that of the 64 firearms-related deaths,
21 were as a result of ambush-style attacks representing the highest total in more than
two decades. Traffic-related deaths continued to rise in 2016 with 53 officers killed, a 10
percent increase from 2015 (48 deaths). Additionally, there were 11 job-related illness
deaths in 2016, mostly heart attacks.
BJA sees a vital need to focus not only on tactical officer safety concerns but also on
health and wellness as they affect officer performance and safety. It is important for law
enforcement to have the tactical skills necessary, and also be physically and mentally
well, to perform, survive, and be resilient in the face of the demanding duties of the
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profession. BJA encourages units of local government to use JAG funds to address
these needs by providing training, including paying for tuition and travel expenses
related to attending trainings such as VALOR training, as well as funding for health and
wellness programs for law enforcement officers.
• Border Security The security of United States borders is critically important to the
reduction and prevention of transnational drug-trafficking networks and combating all
forms of human trafficking within the United States (sex and labor trafficking of foreign
nationals and U.S. citizens of all sexes and ages). These smuggling operations on both
sides of the border contribute to a significant increase in violent crime and U.S. deaths
from dangerous drugs. Additionally, illegal immigration continues to place a significant
strain on federal, State, and local resources—particularly on those agencies charged
with border security and immigration enforcement—as well as the local communities into
which many of the illegal immigrants are placed. BJA encourages units of local
government to use JAG funds to support law enforcement hiring, training, and
technology enhancement in the area of border security.
• Collaborative Prosecution – BJA supports strong partnerships between prosecutors and
police as a means to improve case outcomes and take violent offenders off the street.
BJA strongly encourages State and local law enforcement to foster strong partnerships
with prosecutors to adopt new collaborative strategies aimed at combating increases in
crime, particularly violent crime. (BJA's "Smart Prosecution" Initiative is a related effort
by OJP to promote partnerships between prosecutors and researchers to develop and
deliver effective, data-driven, evidence-based strategies to solve chronic problems and
fight crime.)
Goals, Objectives, and Deliverables
In general, the FY 2017 JAG Program is designed to provide additional personnel, equipment,
supplies, contractual support, training, technical assistance, and information systems for
criminal justice. The JAG Local Program is designed to assist units of local government with
respect to criminal justice.
As discussed in more detail below, a unit of local government that receives an FY 2017 JAG
award will be required to prepare various types of reports and to submit data related to
performance measures and accountability. The Goals, Objectives, and Deliverables are directly
related to the JAG Progam accountability measures.
Evidence-Based Programs or Practices
OJP strongly emphasizes the use of data and evidence in policy making and program
development in criminal justice, juvenile justice, and crime victim services. OJP is committed to:
• Improving the quantity and quality of evidence OJP generates
• Integrating evidence into program, practice, and policy decisions within OJP and the
field
• Improving the translation of evidence into practice
OJP considers programs and practices to be evidence-based when their effectiveness has been
demonstrated by causal evidence, generally obtained through one or more outcome
evaluations. Causal evidence documents a relationship between an activity or intervention
(including technology) and its intended outcome, including measuring the direction and size of a
change, and the extent to which a change may be attributed to the activity or intervention.
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Causal evidence depends on the use of scientific methods to rule out, to the extent possible,
alternative explanations for the documented change. The strength of causal evidence, based on
the factors described above, will influence the degree to which OJP considers a program or
practice to be evidence-based. The OJP CrimeSolutions.gov website is one resource that
applicants may use to find information about evidence-based programs in criminal justice,
juvenile justice, and crime victim services.
A useful matrix of evidence-based policing programs and strategies is available through the
Center for Evidence-Based Crime Policy at George Mason University. BJA offers a number of
program models designed to effectively implement promising and evidence-based strategies
through the BJA "Smart Suite" of programs, including Smart Policing, Smart Supervision, Smart
Pretrial, Smart Defense, Smart Prosecution, Smart Reentry, and others (see:
httbs://www.bja.gov/Programs/CRPPE/smartsuite.html). BJA encourages units of local
government to use JAG funds to support these "smart on crime" strategies, including effective
partnerships with universities, research partners, and non-traditional criminal justice partners.
BJA Success Stories
The BJA Success Stories web page features projects that have demonstrated success or
shown promise in reducing crime and positively impacting communities. This web page will be a
valuable resource for States, localities, territories, tribes, and criminal justice professionals that
seek to identify and learn about JAG and other successful BA-funded projects linked to
innovation, crime reduction, and evidence-based practices. BJA strongly encourages the
recipient to submit success stories annually (or more frequently).
If a unit of local government has a success story it would like to submit, it may be submitted
through My BJA account, using "add a Success Story" and the Success Story Submission form.
Register for a My BJA account using this registration link.
B. Federal Award Information
BJA estimates that it will make up to 1,100 local awards totaling an estimated $83,000,000.
Awards of at least $25,000 are 4 years in length, and award periods will be from October 1,
2016 through September 30, 2020. Extensions beyond this period may be made on a case-by-
case basis at the discretion of BJA and must be requested via GMS no less than 30 days prior
to the grant end date.
Awards of less than $25,000 are 2 years in length, and award periods will be from October 1,
2016 through September 30, 2018. Extensions of up to 2 years can be requested for these
awards via GMS no less than 30 days prior to the grant end date, and will be automatically
granted upon request.
All awards are subject to the availability of appropriated funds and to any modifications or
additional requirements that may be imposed by statute.
Type of Award
BJA expects that any award under this solicitation will be in the form of a grant. See Statutory
and Regulatory Requirements: Award Conditions, under Section F. Federal Award
Administration Information, for a brief discussion of important statutes, regulations, and award
conditions that apply to many (or in some cases, all) OJP grants.
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JAG awards are based on a statutory formula as described below.
Once each fiscal year's overall JAG Program funding level is determined, BJA works with the
Bureau of Justice Statistics (BJS) to begin a four-step grant award calculation process, which, in
general, consists of:
(1) Computing an initial JAG allocation for each State, based on its share of violent crime
and population (weighted equally).
(2) Reviewing the initial JAG allocation amount to determine if the State allocation is less
than the minimum award amount defined in the JAG legislation (0.25 percent of the
total). If this is the case, the State is funded at the minimum level, and the funds required
for this are deducted from the overall pool of JAG funds. Each of the remaining States
receive the minimum award plus an additional amount based on its share of violent
crime and population.
(3) Dividing each State's final award amount (except for the territories and District of
Columbia) between the State and its units of local governments at a rate of 60 and 40
percent, respectively.
(4) Determining unit of local government award allocations, which are based on their
proportion of the State's 3-year violent crime average. If the "eligible award amount" for a
particular unit of local government as determined on this basis is $10,000 or more, then
the unit of local government is eligible to apply directly to OJP (under the JAG Local
solicitation) for a JAG award. If the "eligible award amount" to a particular unit of local
government as determined on this basis would be less than $10,000, however, the funds
are not made available for a direct award to that particular unit of local government, but
instead are added to the amount that otherwise would have been awarded to the State.
Financial Management and System of Internal Controls
Award recipients and subrecipients (including recipients or subrecipients that are pass-through
entities') must, as described in the Part 200 Uniform Requirements' as set out at 2 C.F.R.
200.303:
(a) Establish and maintain effective internal control over the Federal award that
provides reasonable assurance that [the recipient (and any subrecipient)] is
managing the Federal award in compliance with Federal statutes, regulations,
and the terms and conditions of the Federal award. These internal controls
should be in compliance with guidance in "Standards for Internal Control in the
Federal Government" issued by the Comptroller General of the United States
and the "Internal Control Integrated Framework", issued by the Committee of
Sponsoring Organizations of the Treadway Commission (COSO).
(b) Comply with Federal statutes, regulations, and the terms and conditions of the
Federal awards.
1 For purposes of this solicitation, the phrase "pass-through entity" includes any recipient or subrecipient that provides
a subaward (''subgrant") to carry out part of the funded award or program.
2 The "Part 200 Uniform Requirements" refers to the DOJ regulation at 2 C.F.R Part 2800, which adopts (with certain
modifications) the provisions of 2 C.F.R. Part 200.
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BJA-2017-11301
(c) Evaluate and monitor [the recipient's (and any subrecipient's)] compliance with
statutes, regulations, and the terms and conditions of Federal awards.
(d) Take prompt action when instances of noncompliance are identified including
noncompliance identified in audit findings.
(e) Take reasonable measures to safeguard protected personally identifiable
information and other information the Federal awarding agency or pass-through
entity designates as sensitive or [the recipient (or any subrecipient)] considers
sensitive consistent with applicable Federal, State, local, and tribal laws
regarding privacy and obligations of confidentiality.
To help ensure that applicants understand the administrative requirements and cost principles,
OJP encourages prospective applicants to enroll, at no charge, in the DOJ Grants Financial
Management Online Training, available here.
Budget and Financial Information
Trust Fund — Units of local government may draw down JAG funds either in advance or on a
reimbursement basis. To draw down in advance, a trust fund must be established in which to
deposit the funds. The trust fund may or may not be an interest-bearing account. If
subrecipients draw down JAG funds in advance, they also must establish a trust fund in which
to deposit funds.
Tracking and reporting regarding JAG funds used for State administrative costs — As indicated
earlier, a unit of local government may use up to 10 percent of a JAG award, including up to 10
percent of any earned interest, for costs associated with administering the award. Administrative
costs (when utilized) must be tracked separately; a recipient must report in separate financial
status reports (SF-425) those expenditures that specifically relate to each particular JAG award
during any particular reporting period.
No commingling — Both the unit of local government recipient and all subrecipients of JAG funds
are prohibited from commingling funds on a program-by-program or project-by-project basis. For
this purpose, use of the administrative JAG funds to perform work across all active awards in
any one year is not considered comingling.
Disparate Certification — In some cases, as defined by the legislation, a disparity may exist
between the funding eligibility of a county and its associated municipalities. Three different types
of disparities may exist:
• The first type is a zero-county disparity. This situation exists when one or more
municipalities within a county are eligible for a direct award but the county is not; yet the
county is responsible for providing criminal justice services (such as prosecution and
incarceration) for the municipality. In this case, the county is entitled to part of the
municipality's award because it shares the cost of criminal justice operations, although it
may not report crime data to the FBI. This is the most common type of disparity.
• A second type of disparity exists when both a county and a municipality within that
county qualify for a direct award, but the award amount for the municipality exceeds 150
percent of the county's award amount.
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BJA-2017-11301
• The third type of disparity occurs when a county and multiple municipalities within that
county are all eligible for direct awards, but the sum of the awards for the individual
municipalities exceeds 400 percent of the county's award amount.
Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application
for the aggregate eligible allocation to all disparate municipalities. The joint application must
determine and specify the award distribution to each unit of local government and the purposes
for which the funds will be used. When beginning the JAG application process, a Memorandum
of Understanding (MOU) that identifies which jurisdiction will serve as the applicant or fiscal
agent for joint funds must be completed and signed by the Authorized Representative for each
participating jurisdiction. The signed MOU should be attached to the application. For a sample
MOU, go to: vvww.bja.gov/Fundinc/JAGMOU.pdf.
Cost Sharing or Match Requirement
The JAG Program does not require a match.
For additional cost sharing and match information, see the DOJ Grants Financial Guide.
Pre-Agreement Costs (also known as Pre-award Costs)
Pre-agreement costs are costs incurred by the applicant prior to the start date of the period of
performance of the grant award.
OJP does not typically approve pre-agreement costs. An applicant must request and obtain the
prior written approval of OJP for any such costs. All such costs incurred prior to award and prior
to approval of the costs are incurred at the sole risk of the applicant. (Generally, no applicant
should incur project costs before submitting an application requesting federal funding for those
costs.)
Should there be extenuating circumstances that make it appropriate for OJP to consider
approving pre-agreement costs, the applicant may contact the point of contact listed on the title
page of this solicitation for the requirements concerning written requests for approval. If
approved in advance by OJP, award funds may be used for pre-agreement costs, consistent
with the recipient's approved budget and applicable cost principles. See the section on "Costs
Requiring Prior Approval" in the DOJ Grants Financial Guide for more information.
Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs\
OJP strongly encourages every applicant that proposes to use award funds for any conference-,
meeting-, or training-related activity (or similar event) to review carefully—before submitting an
application—the OJP and DOJ policy and guidance on approval, planning, and reporting of such
events, available at:
httbs://wvvw.ojo.q ov/financi alq u ide/D0J/Postawa rd Reg ui rem ents/chabter3.10a. htm
OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs;
(2) require prior written approval (which may affect project timelines) of most conference,
meeting, and training costs for cooperative agreement recipients, as well as some conference,
meeting, and training costs for grant recipients; and (3) set cost limits, which include a general
prohibition of all food and beverage costs.
Costs Associated with Language Assistance (if applicable)
If an applicant proposes a program or activity that would deliver services or benefits to
individuals, the costs of taking reasonable steps to provide meaningful access to those services
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BJA-2017-11301
or benefits for individuals with limited English proficiency may be allowable. Reasonable steps
to provide meaningful access to services or benefits may include interpretation or translation
services, where appropriate.
For additional information, see the "Civil Rights Compliance" section under "Overview of Legal
Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2017
Awards" in the OJP Funding Resource Center.
C. Eligibility Information
For information on eligibility, see the title page of this solicitation.
Note that, as discussed in more detail below the certification regarding compliance with
8 U.S.C. § 1373 must be executed and submitted before a unit of local government (other than
an Indian tribal government) can make a valid award acceptance. Also, a unit of local
government may not receive award funds (and its award will include a condition that withholds
funds) until it submits a properly executed "Certifications and Assurances by Chief Executive of
Applicant Government."
D. Application and Submission Information
What an Application Should Include
This section describes in detail what an application should include. An applicant should
anticipate that if it fails to submit an application that contains all of the specified elements, it may
negatively affect the review of its application; and, should a decision be made to make an
award, it may result in the inclusion of award conditions that preclude the recipient from
accessing or using award funds until the recipient satisfies the conditions and OJP makes the
funds available.
An applicant may combine the Budget Narrative and the Budget Detail Worksheet in one
document. If an applicant submits only one budget document, however, it must contain both
narrative and detail information. Please review the "Note on File Names and File Types" under
How to Apply to be sure applications are submitted in permitted formats.
OJP strongly recommends that applicants use appropriately descriptive file names (e.g.,
"Program Narrative," "Budget Detail Worksheet and Budget Narrative," "Timelines,"
"Memoranda of Understanding," "Résumés") for all attachments. Also, OJP recommends that
applicants include résumés in a single file.
In general, if a unit of local government fails to submit required information or
documents, OJP either will return the unit of local government's application in the Grants
Management System (GMS) for submission of the missing information or documents, or
will attach a condition to the award that will withhold award funds until the necessary
information and documents are submitted. (As discussed elsewhere in this solicitation,
the certification regarding compliance with 8 U.S.C. § 1373—which is set out at Appendix
be handled differently. Unless and until that certification is submitted, the unit of
local government (other than an Indian tribal government) will be unable to make a valid
acceptance of the award.)
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1. Information to Complete the Application for Federal Assistance (SF-424)
The SF-424 is a required standard form used as a cover sheet for submission of pre-
applications, applications, and related information. GMS takes information from the
applicant's profile to populate the fields on this form.
To avoid processing delays, an applicant must include an accurate legal name on its SF-
424. Current OJP award recipients, when completing the field for "Legal Name," should use
the same legal name that appears on the prior year award document, which is also the legal
name stored in OJP's financial system. On the SF-424, enter the Legal Name in box 5 and
Employer Identification Number (EIN) in box 6 exactly as it appears on the prior year award
document. An applicant with a current, active award(s) must ensure that its GMS profile is
current. If the profile is not current, the applicant should submit a Grant Adjustment Notice
updating the information on its GMS profile prior to applying under this solicitation.
A new applicant entity should enter the Official Legal Name and address of the applicant
entity in box 5 and the EIN in box 6 of the SF-424.
Intergovernmental Review: This solicitation ("funding opportunity") is within the scope of
Executive Order 12372, concerning State opportunities to coordinate applications for federal
financial assistance. See 28 C.F.R. Part 30. An applicant may find the names and
addresses of State Single Points of Contact (SPOCs) at the following website:
httbs://www.whitehouse,gov/omb/qrants spoc/. If the State appears on the SPOC list, the
applicant must contact the State SPOC to find out about, and comply with, the State's
process under E.O. 12372. In completing the SF-424, an applicant whose State appears on
the SPOC list is to make the appropriate selection in response to question 19 once the
applicant has complied with its State E.O. 12372 process. (An applicant whose State does
not appear on the SPOC list should answer question 19 by selecting the response that the
"Program is subject to E.O. 12372 but has not been selected by the State for review.")
2. Project Abstract
Applications should include a high-quality project abstract that summarizes the proposed
project in 400 words or less. Project abstracts should be:
• Written for a general public audience.
• Submitted as a separate attachment with ''Project Abstract" as part of its file name.
• Single-spaced, using a standard 12-point font (Times New Roman) with 1-inch margins.
• Include applicant name, title of the project, a brief description of the problem to be
addressed and the targeted area/population, project goals and objectives, a description
of the project strategy, any significant partnerships, and anticipated outcomes.
• Identify up to 10 project identifiers that would be associated with proposed project
activities. The list of identifiers can be found at www.bia.gov/fundinci/JAGIdentifiers.pdf.
3. Program Narrative
The following sections should be included as part of the program narrative 3:
a. Statement of the Problem — Identify the unit of local government's strategy/funding
priorities for the FY 2017 JAG funds, the subgrant award process and timeline, and a
3 For information on subawards (including the details on proposed subawards that should be included in the
application), see "Budget and Associated Documentation" under Section D. Application and Submission Information.
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BJA-2017-11301
description of the programs to be funded over the grant period. Units of local
government are strongly encouraged to prioritize the funding on evidence-based
projects.
b. Project Design and Implementation — Describe the unit of local government's strategic
planning process, if any, that guides its priorities and funding strategy. This should
include a description of how the local community is engaged in the planning process and
the data and analysis utilized to support the plan; it should identify the stakeholders
currently participating in the strategic planning process, the gaps in the needed
resources for criminal justice purposes, and how JAG funds will be coordinated with
State and related justice funds.
c. Capabilities and Competencies — Describe any additional strategic planning/coordination
efforts in which the units of local government participates with other criminal justice
criminal/juvenile justice agencies in the State.
d. Plan for Collecting the Data Required for this Solicitation's Performance Measures —
OJP will require each successful applicant to submit specific performance measures
data as part of its reporting under the award (see "General Information about Post-
Federal Award Reporting Requirements" in Section F. Federal Award Administration
Information). The performance measures correlate to the goals, objectives, and
deliverables identified under "Goals, Objectives, and Deliverables" in Section A. Program
Description. Post award, recipients will be required to submit quarterly performance
metrics through BJA's Performance Measurement Tool (PMT), located at:
https://bjapmt.olp.gov . The application should describe the applicant's plan for collection
of all of the performance measures data listed in the JAG Program accountability
measures at: https://biapmt.oip.gov/help/jaadocs.html.
BJA does not require applicants to submit performance measures data with their application.
Performance measures are included as an alert that BJA will require successful applicants
to submit specific data as part of their reporting requirements. For the application, applicants
should indicate an understanding of these requirements and discuss how they will gather
the required data, should they receive funding.
Note on Project Evaluations
An applicant that proposes to use award funds through this solicitation to conduct project
evaluations should be aware that certain project evaluations (such as systematic
investigations designed to develop or contribute to generalizable knowledge) may constitute
"research" for purposes of applicable DOJ human subjects protection regulations. However,
project evaluations that are intended only to generate internal improvements to a program or
service, or are conducted only to meet OJP's performance measure data reporting
requirements, likely do not constitute "research." Each applicant should provide sufficient
information for OJP to determine whether the particular project it proposes would either
intentionally or unintentionally collect and/or use information in such a way that it meets the
DOJ regulatory definition of research that appears at 28 C.F.R. Part 46 ("Protection of
Human Subjects").
Research, for the purposes of human subjects protection for OJP-funded programs, is
defined as "a systematic investigation, including research development, testing and
evaluation, designed to develop or contribute to generalizable knowledge." 28 C.F.R.
46.102(d).
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BJA-2017-11301
For additional information on determining whether a proposed activity would constitute
research for purposes of human subjects protection, applicants should consult the decision
tree in the "Research and the Protection of Human Subjects" section of the "Requirements
related to Research" web page of the "Overview of Legal Requirements Generally
Applicable to OJP Grants and Cooperative Adreements - FY 2017" available through the
OJP Funding Resource Center. Every prospective applicant whose application may propose
a research or statistical component also should review the Data Privacy and Confidentiality
Requirements" section on that web page.
4. Budget and Associated Documentation
(a) Budget Detail Worksheet
A sample Budget Detail Worksheet can be found at
WWW. oj p.gov/fu nd ina/App I v/Res ou rces/BudgetDetai !Worksheet. pdf. An applicant that
submits its budget in a different format should use the budget categories listed in the
sample budget worksheet. The Budget Detail Worksheet should break out costs by year.
For questions pertaining to budget and examples of allowable and unallowable costs,
see the DOJ Grants Financial Guide.
(b) Budget Narrative
The Budget Narrative should thoroughly and clearly describe every category of expense
listed in the proposed Budget Detail Worksheet. OJP expects proposed budgets to be
complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for
project activities). This narrative should include a full description of all costs, including
administrative costs (if applicable).
An applicant should demonstrate in its Budget Narrative how it will maximize cost
effectiveness of award expenditures. Budget narratives should generally describe cost
effectiveness in relation to potential alternatives and the goals of the project. For
example, a budget narrative should detail why planned in-person meetings are
necessary, or how technology and collaboration with outside organizations could be
used to reduce costs, without compromising quality.
The Budget Narrative should be mathematically sound and correspond clearly with the
information and figures provided in the Budget Detail Worksheet. The narrative should
explain how the applicant estimated and calculated all costs, and how those costs are
necessary to the completion of the proposed project. The narrative may include tables
for clarification purposes, but need not be in a spreadsheet format. As with the Budget
Detail Worksheet, the Budget Narrative should describe costs by year.
(c) Information on Proposed Subawards (if any), as well as on Proposed Procurement
Contracts (if any)
Applicants for OJP awards typically may propose to make "subawards." Applicants also
may propose to enter into procurement "contracts" under the award.
Whether—for purposes of federal grants administrative requirements—a particular
agreement between a recipient and a third party will be considered a "subaward" or
instead considered a procurement "contract" under the award is determined by federal
rules and applicable OJP guidance. It is an important distinction, in part because the
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BJ A-2017-11301
federal administrative rules and requirements that apply to "subawards" and
procurement "contracts" under awards differ markedly.
In general, the central question is the relationship between what the third party will do
under its agreement with the recipient and what the recipient has committed (to OJP) to
do under its award to further a public purpose (e.g., services the recipient will provide,
products it will develop or modify, research or evaluation it will conduct). If a third party
will provide some of the services the recipient has committed (to OJP) to provide, will
develop or modify all or part of a product the recipient has committed (to OJP) to
develop or modify, or conduct part of the research or evaluation the recipient has
committed (to OJP) to conduct, OJP will consider the agreement with the third party a
subaward for purposes of federal grants administrative requirements.
This will be true even if the recipient, for internal or other non-federal purposes, labels or
treats its agreement as a procurement, a contract, or a procurement contract. Neither
the title nor the structure of an agreement determines whether the agreement—for
purposes of federal grants administrative requirements—is a "subaward" or is instead a
procurement "contract" under an award.
Additional guidance on the circumstances under which (for purposes of federal grants
administrative requirements) an agreement constitutes a subaward as opposed to a
procurement contract under an award is available (along with other resources) on the
OJP Part 200 Uniform Requirements web page.
(1) Information on proposed subawards and required certification regarding 8
U.S.C. § 1373 from certain subrecipients
General requirement for federal authorization of any subaward; statutory
authorizations of subawards under the JAG Program statute. Generally, a
recipient of an OJP award may not make subawards ("subgrants") unless the
recipient has specific federal authorization to do so. Unless an applicable statute or
DOJ regulation specifically authorizes (or requires) particular subawards, a recipient
must have authorization from OJP before it may make a subaward.
JAG subawards that are required or specifically authorized by statute (see 42
U.S.C. § 3751(a) and 42 U.S.C. § 3755) do not require prior approval to
authorize subawards. This includes subawards made by units of local
government under the JAG Program.
A particular subaward may be authorized by OJP because the recipient included a
sufficiently detailed description and justification of the proposed subaward in the
application as approved by OJP. If, however, a particular subaward is not authorized
by federal statute or regulation and is not sufficiently described and justified in the
application as approved by OJP, the recipient will be required, post award, to request
and obtain written authorization from OJP before it may make the subaward.
If an applicant proposes to make one or more subawards to carry out the federal
award and program, and those subawards are not specifically authorized (or
required) by statute or regulation, the applicant should: (1) identify (if known) the
proposed subrecipient(s), (2) describe in detail what each subreciplent will do to
carry out the federal award and federal program, and (3) provide a justification for the
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BJA-2017-11301
subaward(s), with details on pertinent matters such as special qualifications and
areas of expertise. Pertinent information on subawards should appear not only in the
Program Narrative but also in the Budget Detail Worksheet and budget narrative.
NEW Required certification regarding 8 U.S.C. § 1373 from any proposed
subrecipient that is a unit of local government or "public" institution of higher
education. Before a unit of local government may subaward FY 2017 award funds to
another unit of local government or to a public institution of higher education, it will
be required (by award condition) to obtain a properly executed certification regarding
compliance with 8 U.S.C. § 1373 from the proposed subrecipient. (This requirement
regarding 8 U.S.C. § 1373 will not apply to subawards to Indian tribes). The specific
certification the unit of local government must require from another unit of local
government will vary somewhat from the specific certification it must require from a
public institution of higher education. The forms will be posted and available for
download at: httqs://olo.00v/fundino/Explore/SampileCertifications-8USC1373.htm.
(2) Information on proposed procurement contracts (with specific justification
for proposed noncompetitive contracts over $150,000)
Unlike a recipient contemplating a subaward, a recipient of an OJP award generally
does not need specific prior federal authorization to enter into an agreement that—
for purposes of federal grants administrative requirements—is considered a
procurement contract, provided that (1) the recipient uses its own documented
procurement procedures and (2) those procedures conform to applicable federal law,
including the Procurement Standards of the (DOJ) Part 200 Uniform Requirements
(as set out at 2 C.F.R. 200.317 - 200.326). The Budget Detail Worksheet and budget
narrative should identify proposed procurement contracts. (As discussed above,
subawards must be identified and described separately from procurement contracts.)
The Procurement Standards in the (DOJ) Part 200 Uniform Requirements, however,
reflect a general expectation that agreements that (for purposes of federal grants
administrative requirements) constitute procurement "contracts" under awards will be
entered into on the basis of full and open competition. If a proposed procurement
contract would exceed the simplified acquisition threshold—currently, $150,000—a
recipient of an OJP award may not proceed without competition, unless and until the
recipient receives specific advance authorization from OJP to use a non-competitive
approach for the procurement.
An applicant that (at the time of its application) intends—without competition—to
enter into a procurement contract that would exceed $150,000 should include a
detailed justification that explains to OJP why, in the particular circumstances, it is
appropriate to proceed without competition. Various considerations that may be
pertinent to the justification are outlined in the DOJ Grants Financial Guide.
(d) Pre-Agreement Costs
For information on pre-agreement costs, see Section B. Federal Award Information.
5. Indirect Cost Rate Agreement (if applicable)
Indirect costs may be charged to an award only it
(a) The recipient has a current (that is, unexpired), federally approved indirect cost rate; or
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(b) The recipient is eligible to use, and elects to use, the "de minimis" indirect cost rate
described in the (DOJ) Fart 200 Uniform Requirements, as set out at 2 C.F.R.
200.414(f).
Note: This rule does not eliminate or alter the JAG-specific restriction in federal law that
charges for administrative costs may not exceed 10 percent of the award amount,
regardless of the approved indirect cost rate.
An applicant with a current (that is, unexpired) federally approved indirect cost rate is to
attach a copy of the indirect cost rate agreement to the application. An applicant that does
not have a current federally approved rate may request one through its cognizant federal
agency, which will review all documentation and approve a rate for the applicant entity, or, if
the applicant's accounting system permits, applicants may propose to allocate costs in the
direct cost categories.
For assistance with identifying the appropriate cognizant federal agency for indirect costs,
please contact the OCFO Customer Service Center at 1-800-458-0786 or at
ask.ocfo@usdoj.gov . If DOJ is the cognizant federal agency, applicants may obtain
information needed to submit an indirect cost rate proposal at:
www.oip.gov/funding/Apply/Resources/IndirectCosts.pdf.
Certain OJP recipients have the option of electing to use the "de minimis" indirect cost rate.
An applicant that is eligible to use the "de minimis" rate that wishes to use the "de minimis"
rate should attach written documentation to the application that advises OJP of both: (1) the
applicant's eligibility to use the "de minimis" rate, and (2) its election to do so. If an eligible
applicant elects the "de minimis" rate, costs must be consistently charged as either indirect
or direct costs, but may not be double charged or inconsistently charged as both. The "de
minimis" rate may no longer be used once an approved federally-negotiated indirect cost
rate is in place. (No entity that ever has had a federally approved negotiated indirect cost
rate is eligible to use the "de minimis" rate.)
6. Tribal Authorizing Resolution (if applicable)
An applicant that proposes to provide direct services or assistance to residents on tribal
lands should include in its application a resolution, a letter, affidavit, or other documentation,
as appropriate, that demonstrates (as a legal matter) that the applicant has the requisite
authorization from the tribe(s) to implement the proposed project on tribal lands.
OJP will not deny an application for an FY 2017 award for failure to submit such tribal
authorizing resolution (or other appropriate documentation) by the application deadline, but
a unit of local government will not receive award funds (and its award will include a condition
that withholds funds) until it submits the appropriate documentation.
7. Financial Management and System of Internal Controls Questionnaire (including
applicant disclosure of high-risk status)
Every unit of local government is to complete the OJP Financial Management and System of
Internal Controls Questionnaire as part of its application. In accordance with the Part 200
Uniform Requirements as set out at 2 C.F.R. 200.205, federal agencies must have in place
a framework for evaluating the risks posed by applicants before they receive a federal
award.
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BJA-2017-11301
8. Applicant Disclosure of High Risk Status
Applicants that are currently designated high risk by another federal grant making agency
must disclose that status. For purposes of this disclosure, high risk includes any status
under which a federal awarding agency provides additional oversight due to the applicant's
past performance, or other programmatic or financial concerns with the applicant. If an
applicant is designated high risk by another federal awarding agency, the applicant must
provide the following information:
• The federal agency that currently designated the applicant as high risk
• Date the applicant was designated high risk
• The high risk point of contact at that federal awarding agency (name, phone number,
and email address).
• Reasons for the high risk status, as set out by the federal awarding agency
OJP seeks this information to help ensure appropriate federal oversight of OJP awards. An
applicant that is considered "high risk" by another federal awarding agency is not
automatically disqualified from receiving an OJP award. OJP may, however, consider the
information in award decisions, and may impose additional OJP oversight of any award
under this solicitation (including through the conditions that accompany the award
document).
9. Disclosure of Lobbying Activities
An applicant that expends any funds for lobbying activities is to provide all of the information
requested on the form Disclosure of Lobbying Activities (SF-LLL).
10. Certifications and Assurances by the Chief Executive of the Applicant Government
A JAG application is not complete, and a unit of local government may not receive award
funds, unless the chief executive of the applicant unit of local government (e.g., the mayor)
properly executes, and the unit of local government submits, the "Certifications and
Assurances by the Chief Executive of the Applicant Government" attached to this solicitation
as Appendix I.
OJP will not deny an application for an FY 2017 award for failure to submit these
"Certifications and Assurances by the Chief Executive of the Applicant Government" by the
application deadline, but a unit of local government will not receive award funds (and its
award will include a condition that withholds funds) until it submits these certifications and
assurances, properly executed by the chief executive of the unit of local government (e.g.,
the mayor).
11. Certification of Compliance with 8 U.S.C. § 1373 by the Chief Legal Officer of the
Applicant Government
The chief legal officer of an applicant unit of local government (e.g., the General Counsel) is
to carefully review the "State or Local Government: FY 2017 Certification of Compliance with
8 U.S.C. § 1373" that is attached as Appendix II to this solicitation. If the chief legal officer
determines that he or she may execute the certification, the unit of local government is to
submit the certification as part of its application. (Note: this requirement does not apply to
Indian tribal governments.)
As discussed further below, a unit of local government (other than an Indian tribal
government) applicant will be unable to make a valid award acceptance of an FY 2017 JAG
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BJA-2017-11301
award unless and until a properly executed certification by its chief legal officer is received
by OJP on or before the day the unit of local government submits an executed award
document.
12. Additional Attachments
(a) Applicant Disclosure of Pending Applications
Each applicant is to disclose whether it has (or is proposed as a subrecipient under) any
pending applications for federally funded grants or cooperative agreements that (1)
include requests for funding to support the same project being proposed in the
application under this solicitation and (2) would cover identical cost items outlined in the
budget submitted to OJP as part of the application under this solicitation. The applicant
is to disclose applications made directly to federal awarding agencies, and also
applications for subawards of federal funds (e.g., applications to State agencies that will
subaward ("subgrant") federal funds).
OJP seeks this information to help avoid any inappropriate duplication of funding.
Leveraging multiple funding sources in a complementary manner to implement
comprehensive programs or projects is encouraged and is not seen as inappropriate
duplication.
Each applicant that has one or more pending applications as described above is to
provide the following information about pending applications submitted within the last 12
months:
• The federal or State funding agency
• The solicitation name/project name
• The point of contact information at the applicable federal or State funding agency
Federal or State
Funding Agency
Solicitation
Name/Project
Name
Name/Phone/Email for Point of Contact at
Federal or State Funding Agency
DOJ/Office of
Community
Oriented Policing
Services (COPS)
COPS Hiring
Program
.Jane .Doe,342/000:0000; jane.doegusdoj.gov
Health & Human
Services/
Substance Abuse
and Mental Health
Services
Administration
Drug-Free
Communities
Mentoring
Program/ North
County Youth
Mentoring
Program
John Doe, 202/000-0000; john.doe@hhs.gov
Each applicant should include the table as a separate attachment to its application. The
file should be named "Disclosure of Pending Applications." The applicant Legal Name on
the application must match the entity named on the disclosure of pending applications
statement.
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BJA-2017-11301
Any applicant that does not have any pending applications as described above is to
submit, as a separate attachment, a statement to this effect: "[Applicant Name on SF-
424] does not have (and is not proposed as a subrecipient under) any pending
applications submitted within the last 12 months for federally funded grants or
cooperative agreements (or for subawards under federal grants or cooperative
agreements) that request funding to support the same project being proposed in this
application to OJP and that would cover identical cost items outlined in the budget
submitted as part of this application."
(b) Research and Evaluation Independence and Integrity (if applicable)
If an application involves research (including research and development) and/or
evaluation, the applicant must demonstrate research/evaluation independence and
integrity, including appropriate safeguards, before it may receive award funds. The
applicant must demonstrate independence and integrity regarding both this proposed
research and/or evaluation, and any current or prior related projects.
Each application should include an attachment that addresses both i. and ii. below.
i. For purposes of this solicitation, each applicant is to document research and
evaluation independence and integrity by including one of the following two
items:
a. A specific assurance that the applicant has reviewed its application to
identify any actual or potential apparent conflicts of interest (including
through review of pertinent information on the principal investigator, any
co-principal investigators, and any subrecipients), and that the applicant
has identified no such conflicts of interest—whether personal or financial
or organizational (including on the part of the applicant entity or on the
part of staff, investigators, or subrecipients)—that could affect the
independence or integrity of the research, including the design, conduct,
and reporting of the research.
OR
b. A specific description of actual or potential apparent conflicts of interest
that the applicant has identified—including through review of pertinent
information on the principal investigator, any co-principal investigators,
and any subrecipients—that could affect the independence or integrity of
the research, including the design, conduct, or reporting of the research.
These conflicts may be personal (e.g., on the part of investigators or other
staff), financial, or organizational (related to the applicant or any
subrecipient entity). Some examples of potential investigator (or other
personal) conflict situations are those in which an investigator would be in
a position to evaluate a spouse's work product (actual conflict), or an
investigator would be in a position to evaluate the work of a former or
current colleague (potential apparent conflict). With regard to potential
organizational conflicts of interest, as one example, generally an
organization would not be given an award to evaluate a project, if that
organization had itself provided substantial prior technical assistance to
that specific project or a location implementing the project (whether
funded by OJP or other sources), because the organization in such an
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BJA-2017-11301
instance might appear to be evaluating the effectiveness of its own prior
work. The key is whether a reasonable person understanding all of the
facts would be able to have confidence that the results of any research or
evaluation project are objective and reliable. Any outside personal or
financial interest that casts doubt on that objectivity and reliability of an
evaluation or research product is a problem and must be disclosed.
ii. In addition, for purposes of this solicitation, each applicant is to address possible
mitigation of research integrity concerns by including, at a minimum, one of the
following two items:
a. If an applicant reasonably believes that no actual or potential apparent
conflicts of interest (personal, financial, or organizational) exist, then the
applicant should provide a brief narrative explanation of how and why it
reached that conclusion. The applicant also is to include an explanation of
the specific processes and procedures that the applicant has in place, or
will put in place, to identify and prevent (or, at the very least, mitigate) any
such conflicts of interest pertinent to the funded project during the period
of performance. Documentation that may be helpful in this regard may
include organizational codes of ethics/conduct and policies regarding
organizational, personal, and financial conflicts of interest. There is no
guarantee that the plan, if any, will be accepted as proposed.
OR
b. If the applicant has identified actual or potential apparent conflicts of
interest (personal, financial, or organizational) that could affect the
independence and integrity of the research, including the design, conduct,
or reporting of the research, the applicant is to provide a specific and
robust mitigation plan to address each of those conflicts. At a minimum,
the applicant is expected to explain the specific processes and
procedures that the applicant has in place, or will put in place, to identify
and eliminate (or, at the very least, mitigate) any such conflicts of interest
pertinent to the funded project during the period of performance.
Documentation that may be helpful in this regard may include
organizational codes of ethics/conduct and policies regarding
organizational, personal, and financial conflicts of interest. There is no
guarantee that the plan, if any, will be accepted as proposed.
OJP will assess research and evaluation independence and integrity based on
considerations such as the adequacy of the applicant's efforts to identify factors that
could affect the objectivity or integrity of the proposed staff and/or the applicant entity
(and any subrecipients) in carrying out the research, development, or evaluation activity;
and the adequacy of the applicant's existing or proposed remedies to control any such
factors.
(c) Local Governing Body Review
Applicants must submit information via the Certification and Assurances by the Chief
Executive (See Appendix I) which documents that the JAG application was made
available for review by the governing body of the unit of local government, or to an
organization designated by that governing body, for a period that was not less than 30
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BJA-2017-11301
days before the application was submitted to BJA. The same Chief Executive
Certification will also specify that an opportunity to comment on this application was
provided to citizens prior to the application submission to the extent applicable law or
established procedures make such opportunity available. In the past, this has been
accomplished via submission of specific review dates; now OJP will only accept a chief
executive's certification to attest to these facts. Units of local government may continue
to submit actual dates of review should they wish to do so, in addition to the submission
of the Chief Executive Certification.
How to Apply
An applicant must submit its application through the Grants Management System (GMS), which
provides support for the application, award, and management of awards at OJP. Each applicant
entity must register in GMS for each specific funding opportunity. Although the registration
and submission deadlines are the same, OJP urges each applicant entity to register promptly,
especially if this is the first time the applicant is using the system. Find complete instructions on
how to register and submit an application in GMS at wvvw.ojp.gov/gmscbt/. An applicant that
experiences technical difficulties during this process should email GMS.HeloDeskusdoi.gov or
call 888-549-9901 (option 3), 24 hours every day, including during federal holidays. OJP
recommends that each applicant register promptly to prevent delays in submitting an
application package by the deadline.
Note on File Types: GMS does not accept executable file types as application
attachments. These disallowed file types include, but are not limited to, the following
extensions: ".com," ".bat," ".exe," ".vbs," ".cfg," ".dat," ".db," ".dbf," ".dII," ".ini," "Jog," ".ora," ".sys,"
and ".zip."
Every applicant entity must comply with all applicable System for Award Management (SAM)
and unique entity identifier (currently, a Data Universal Numbering System [DUNS] number)
requirements. If an applicant entity has not fully complied with applicable SAM and unique
identifier requirements by the time OJP makes award decisions, OJP may determine that the
applicant is not qualified to receive an award and may use that determination as a basis for
making the award to a different applicant.
All applicants should complete the following steps:
1. Acquire a unique entity identifier (DUNS number). In general, the Office of Management
and Budget requires every applicant for a federal award (other than an individual) to include a
"unique entity identifier" in each application, including an application for a supplemental award.
Currently, a DUNS number is the required unique entity identifier.
A DUNS number is a unique nine-digit identification number provided by the commercial
company Dun and Bradstreet. This unique entity identifier is used for tracking purposes, and to
validate address and point of contact information for applicants, recipients, and subrecipients. It
will be used throughout the life cycle of an OJP award. Obtaining a DUNS number is a free,
one-time activity. Call Dun and Bradstreet at 866-705-5711 to obtain a DUNS number or apply
online at www.dnb.com . A DUNS number is usually received within 1-2 business days.
2. Acquire registration with the SAM. SAM is the repository for certain standard information
about federal financial assistance applicants, recipients, and subrecipients. All applicants for
OJP awards (other than individuals) must maintain current registrations in the SAM database.
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BJA-2017-11301
Each applicant must update or renew its SAM registration at least annually to maintain an
active status. SAM registration and renewal can take as long as 10 business days to complete.
Information about SAM registration procedures can be accessed at https://www.sam.gov/.
3. Acquire a GMS username and password. New users must create a GMS profile by
selecting the "First Time User" link under the sign-in box of the GMS home page. For more
information on how to register in GMS, go to wvvw.cip.qov/cimscbt. Previously registered
applicants should ensure, prior to applying, that the user profile information is up-to-date in GMS
(including, but not limited to, address, legal name of agency and authorized representative) as
this information is populated in any new application.
4. Verify the SAM (formerly CCR) registration in GMS. OJP requires each applicant to verify
its SAM registration in GMS. Once logged into GMS, click the "CCR Claim" link on the left side
of the default screen. Click the submit button to verify the SAM (formerly CCR) registration.
5. Search for the funding opportunity on GMS. After logging into GMS or completing the
GMS profile for usemame and password, go to the "Funding Opportunities" link on the left side
of the page. Select BJA and FY 17 Edward Byrne Memorial Local Justice Assistance Grant
(JAG) Program.
6. Register by selecting the "Apply Online" button associated with the funding
opportunity title. The search results from step 5 will display the "funding opportunity"
(solicitation) title along with the registration and application deadlines for this solicitation. Select
the "Apply Online" button in the "Action" column to register for this solicitation and create an
application in the system.
7. Follow the directions in GMS to submit an application consistent with this
solicitation. Once the application is submitted, GMS will display a confirmation screen stating
the submission was successful. Important: In some instances, applicants must wait for GMS
approval before submitting an application. OJP urges each applicant to submit its application at
least 72 hours prior to the application due date.
Note: Application Versions
If an applicant submits multiple versions of the same application, OJP will review only the most
recent system-validated version submitted.
Experiencing Unforeseen GMS Technical Issues
An applicant that experiences unforeseen GMS technical issues beyond its control that prevent
it from submitting its application by the deadline may contact the GMS Help Desk or the SAM
Help Desk (Federal Service Desk) to report the technical issue and receive a tracking number.
The applicant is expected to email the NCJRS Response Center identified in the Contact
Information section on the title page within 24 hours after the application deadline to request
approval to submit its application after the deadline. The applicant's email must describe the
technical difficulties, and must include a timeline of the applicant's submission efforts, the
complete grant application, the applicant's DUNS number, and any GMS Help Desk or SAM
tracking number(s).
Note: 0,113 does not automatically approve requests to submit a late application. After
OJP reviews the applicant's request, and contacts the GMS Help Desk to verify the reported
technical issues, OJP will inform the applicant whether the request to submit a late application
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BJA-2017-11301
has been approved or denied. If OJP determines that the untimely application submission was
due to the applicant's failure to follow all required procedures, 0..IP will deny the applicant's
request to submit its application.
The following conditions generally are insufficient to justify late submissions to OJP solicitations:
• Failure to register in SAM or GMS in sufficient time (SAM registration and renewal can
take as long as 10 business days to complete.)
• Failure to follow GMS instructions on how to register and apply as posted on the GMS
website
• Failure to follow each instruction in the OJP solicitation
• Technical issues with the applicant's computer or information technology environment
such as issues with firewalls
E. Application Review Information
Review Process
OJP is committed to ensuring a fair and open process for making awards. BJA reviews the
application to make sure that the information presented is reasonable, understandable,
measurable, and achievable, as well as consistent with the solicitation. BJA will also review
applications to help ensure that JAG program-statute requirements have been met.
Pursuant to the (DOJ) Part 200 Uniform Requirements, before awards are made, OJP also
reviews information related to the degree of risk posed by applicants. Among other things, to
help assess whether an applicant that has one or more prior federal awards has a satisfactory
record with respect to performance, integrity, and business ethics, OJP checks whether the
applicant is listed in SAM as excluded from receiving a federal award. In addition, if OJP
anticipates that an award will exceed $150,000 in federal funds, OJP also must review and
consider any information about the applicant that appears in the non-public segment of the
integrity and performance system accessible through SAM (currently, the Federal Awardee
Performance and Integrity Information System; "FARIS").
Important note on FAPIIS: An applicant, at its option, may review and comment on any
information about itself that currently appears in FAPIIS and was entered by a federal awarding
agency. ()JP will consider any such comments by the applicant, in addition to the other
information in FAPIIS, in its assessment of the risk posed by the applicant.
The evaluation of risks goes beyond information in SAM, however. OJP itself has in place a
framework for evaluating risks posed by applicants. OJP takes into account information
pertinent to matters such as-
1. Applicant financial stability and fiscal integrity
2. Quality of the management systems of the applicant, and the applicant's ability to meet
prescribed management standards, including those outlined in the DOJ Grants Financial
Guide
3. Applicant's history of performance under OJP and other DOJ awards (including
compliance with reporting requirements and award conditions), as well as awards from
other federal agencies
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BJA-2017-11301
4. Reports and findings from audits of the applicant, including audits under the (D0J) Part
200 Uniform Requirements
5. Applicant's ability to comply with statutory and regulatory requirements, and to effectively
implement other award requirements
Absent explicit statutory authorization or written delegation of authority to the contrary, the
Assistant Attorney General will make all final award decisions.
F. Federal Award Administration Information
Federal Award Notices
OJP expects to issue award notifications by September 30, 2017. OJP sends award
notifications by email through GMS to the individuals listed in the application as the point of
contact and the authorizing official. The email notification includes detailed instructions on how
to access and view the award documents, and steps to take in GMS to start the award
acceptance process. GMS automatically issues the notifications at 9:00 p.m. eastern time on
the award date.
NOTE: In order validly to accept an award under the FY 2017 JAG Program, a unit of local
government (other than an Indian tribal government) must submit to GMS the certification by its
chief legal officer regarding compliance with 8 U.S.C. § 1373, executed using the form that
appears in Appendix II. (The form also may be downloaded at
https;//oip.qov/fundino/Explore/SampleCertifications-8USC1373.htm.) Unless the executed
certification either (1) is submitted to OJP together with the signed award document or (2) is
uploaded in GMS no later than the day the signed award document is submitted, OJP will
reject as invalid any submission by a unit of local government (other than an Indian tribal
government) that purports to accept an award under this solicitation.
Rejection of an initial submission as an invalid award acceptance is not a denial of the award.
Consistent with award requirements, once the unit of local government does submit the
necessary certification regarding 8 U.S.C. § 1373, the unit of local government will be permitted
to submit an award document executed by the unit of local government on or after the date of
that certification.
Also, in order for a unit of local government applicant validly to accept an award under the FY
2017 JAG Program, an individual with the necessary authority to bind the applicant will be
required to log in; execute a set of legal certifications and a set of legal assurances; designate a
financial point of contact; thoroughly review the award, including all award conditions; and sign
and accept the award. The award acceptance process requires physical signature of the award
document by the authorized representative and the scanning of the fully executed award
document (along with the required certification regarding 8 U.S.C. § 1373, if not already
uploaded in GMS) to OJP.
Statutory and Regulatory Requirements; Award Conditions
If selected for funding, in addition to implementing the funded project consistent with the OJP-
approved application, the recipient must comply with all award requirements (including all award
conditions), as well as all applicable requirements of federal statutes and regulations (including
those referred to in assurances and certifications executed as part of the application or in
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BJA-2017-11301
connection with award acceptance, and administrative and policy requirements set by statute or
regulation).
OJP strongly encourages prospective applicants to review information on post-award legal
requirements generally applicable to FY 2017 OJP awards and common OJP award conditions
prior to submitting an application.
Applicants should consult the "Overview of Legal Requirements Generally Applicable to OJP
Grants and Cooperative Agreements - FY 2017 Awards," available in the OJP Funding
Resource Center. In addition, applicants should examine the following two legal documents, as
each successful applicant must execute both documents in GMS before it may receive any
award funds.
• Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility
Matters; and Drug-Free Workplace Requirements
• OJP Certified Standard Assurances (attached to this solicitation as Appendix IV)
The web pages accessible through the "Overview of Legal Requirements Generally Applicable
to OJP Grants and Cooperative Agreements - FY 2017 Awards" are intended to give applicants
for OJP awards a general overview of important statutes, regulations, and award conditions that
apply to many (or in some cases, all) OJP grants and cooperative agreements awarded in FY
2017. Individual OJP awards typically also will include additional award conditions. Those
additional conditions may relate to the particuiar statute, program, or solicitation under which the
award is made; to the substance of the funded application; to the recipient's performance under
other federal awards; to the recipient's legal status (e.g., as a for-profit entity); or to other
pertinent considerations.
Individual FY 2017 JAG awards will include two new express conditions that, with respect to the
"program or activity" that would be funded by the FY 2017 award, are designed to ensure that
States and units of local government that receive funds from the FY 2017 JAG award: (1) permit
personnel of the U.S. Department of Homeland Security (DHS) to access any correctional or
detention facility in order to meet with an alien (or an individual believed to be an alien) and
inquire as to his or her right to be or remain in the United States and (2) provide at least 48
hours' advance notice to OHS regarding the scheduled release date and time of an alien in the
jurisdiction's custody when OHS requests such notice in order to take custody of the alien
pursuant to the Immigration and Nationality Act.
Compliance with the requirements of the two foregoing new award conditions will be an
authorized and priority purpose of the award. The reasonable costs (to the extent not
reimbursed under any other federal program) of developing and putting into place statutes,
rules, regulations, policies, or practices as required by these conditions, and to honor any duly
authorized requests from OHS that is encompassed by these conditions, will be allowable costs
under the award.
General Information about Post-Federal Award Reporting Requirements
A unit of local government recipient of an award under this solicitation will be required to submit
the following reports and data:
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BJA-2017-11301
Required reports. Recipients typically must submit quarterly financial status reports, semi-
annual progress reports, final financial and progress reports, and, if applicable, an annual
audit report in accordance with the (DOJ) Part 200 Uniform Requirements or specific award
conditions. Future awards and fund drawdowns may be withheld if reports are delinquent.
(In appropriate cases, OJP may require additional reports.)
Awards that exceed $500,000 will include an additional condition that, under specific
circumstances, will require the recipient to report (to FAPI1S) information on civil, criminal,
and administrative proceedings connected with (or connected to the performance of) either
the OJP award or any other grant, cooperative agreement, or procurement contract from the
federal government. Additional information on this reporting requirement appears in the text
of the award condition posted on the OJP website at: https://ojp,gov/fundinq/FAPIIS.htm
Data on performance measures. In addition to required reports, each recipient of an award
under this solicitation also must provide data that measure the results of the work done
under the award. To demonstrate program progress and success, as well as to assist DOJ
with fulfilling its responsibilities under GPRA and the GPRA Modernization Act of 2010, OJP
will require State recipients to provide accountability metrics data. Accountability metrics
data must be submitted through BJA's Performance Measurement Tool (PMT), available at
https://bjapmt.ojp.gov . The accountability measures are available at:
https://biapmt.ojp.qov/help/jagdocs.html . (Note that if a law enforcement agency receives
JAG funds from a State, the State must submit quarterly accountability metrics data related
to training that officers have received on use of force, racial and ethnic bias, de-escalation of
conflict, and constructive engagement with the public.)
OJP may restrict access to award funds if a recipient of an OJP award fails to report
required performance measures data in a timely manner.
G. Federal Awarding Agency Contact(s)
For OJP contact(s), see the title page of this solicitation.
For contact information for GMS, see the title page.
H. Other Information
Freedom of Information Act and Privacy Act (5 U.S.C. § 552 and 5 U,S.C. § 552a)
All applications submitted to OJP (including all attachments to applications) are subject to the
federal Freedom of Information Act (FOIA) and to the Privacy Act. By law, DOJ may withhold
information that is responsive to a request pursuant to FOIA if DOJ determines that the
responsive information either is protected under the Privacy Act or falls within the scope of one
of nine statutory exemptions under FOIA. DOJ cannot agree in advance of a request pursuant
to FOIA not to release some or all portions of an application.
In its review of records that are responsive to a FOIA request, OJP will withhold information in
those records that plainly falls within the scope of the Privacy Act or one of the statutory
exemptions under FOIA. (Some examples include certain types of information in budgets, and
names and contact information for project staff other than certain key personnel.) In appropriate
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BJA-2017-11301
circumstances, OJP will request the views of the applicant/recipient that submitted a responsive
document.
For example, if OJP receives a request pursuant to FOIA for an application submitted by a
nonprofit or for-profit organization or an institution of higher education, or for an application that
involves research, OJP typically will contact the applicant/recipient that submitted the
application and ask it to identify—quite precisely—any particular information in the application
that applicant/recipient believes falls under a FOIA exemption, the specific exemption it believes
applies, and why. After considering the submission by the applicant/recipient, OJP makes an
independent assessment regarding withholding information. OJP generally follows a similar
process for requests pursuant to FOIA for applications that may contain law-enforcement
sensitive information.
Provide Feedback to OJP
To assist OJP in improving its application and award processes, OJP encourages applicants to
provide feedback on this solicitation, the application submission process, and/or the application
review process. Provide feedback to OJPSolicitationFeedbackusdoigov.
IMPORTANT: This email is for feedback and suggestions only. OJP does not reply to
messages it receives in this mailbox. A prospective applicant that has specific questions on any
program or technical aspect of the solicitation must use the appropriate telephone number or
email listed on the front of this solicitation document to obtain information. These contacts are
provided to help ensure that prospective applicants can directly reach an individual who can
address specific questions in a timely manner.
If you are interested in being a reviewer for other OJP grant applications, please email your
résumé to ojpbeerreview(aimsolas.com . (Do not send your résumé to the OJP Solicitation
Feedback email account.) Note: Neither you nor anyone else from your organization or entity
can be a peer reviewer in a competition in which you or your organization/entity has submitted
an application.
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Application Checklist
Edward Byrne Memorial Justice Assistance Grant (JAG) Program:
FY 2017 Local Solicitation
This application checklist has been created as an aid in developing an application.
What an Applicant Should Do:
Prior to Registering in GMS:
Acquire a DUNS Number (see page 27)
Acquire or renew registration with SAM (see page 27)
To Register with GMS:
For new users, acquire a GMS username and password* (see page 27)
For existing users, check GMS username and password* to ensure account access
(see page 27)
Verify SAM registration in GMS (see page 27)
Search for correct funding opportunity in GMS (see page 27)
Select correct funding opportunity in GMS (see page 27)
Register by selecting the "Apply Online" button associated with the funding opportunity
title (see page 27)
Read OJP policy and guidance on conference approval, planning, and reporting
available at olp.gov/financialquide/D0J/PostawardRequirements/chapter3.10a.htm
(see page 14)
If experiencing technical difficulties in GMS, contact the NCJRS Response Center
(see page 2)
*Password Reset Notice — GMS users are reminded that while password reset capabilities exist,
this function is only associated with points of contact designated within GMS at the time the
account was established. Neither OJP nor the GMS Help Desk will initiate a password reset
unless requested by the authorized official or a designated point of contact associated with an
award or application.
Overview of Post-Award Legal Requirements:
Review the "Overview of Legal Requirements Generally Applicable to OJP Grants and
Cooperative Agreements - FY 2017 Awards" in the OJP Funding Resource Center.
Scope Requirement:
The federal amount requested is within the allowable limit(s) of the FY 2017 JAG
Allocations List as listed on BJA's JAG web page.
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BJA-2017-11301
What an Application Should Include:
Application for Federal Assistance (SF-424) (see page 16)
Project Abstract (see page 16)
Program Narrative (see page 17)
Budget Detail Worksheet (see page 18)
Budget Narrative (see page 18)
Indirect Cost Rate Agreement (if applicable) (see page 21)
Tribal Authorizing Resolution (if applicable) (see page 21)
Financial Management and System of Internal Controls Questionnaire (see page 22)
Disclosure of Lobbying Activities (SF-LLL) (if applicable) (see page 22)
Certifications and Assurances by Chief Executive (see page 22)
Certification of Compliance with 8 U.S.C. § 1373 by Chief Legal Officer (Note: this
requirement does not apply to Indian tribal governments.) (see page 23)
OJP Certified Standard Assurances (see page 40)
Additional Attachments
Applicant Disclosure of Pending Applications (see page 23)
Research and Evaluation Independence and Integrity (if applicable)
(see page 24)
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BJA-2017-11301
Appendix I
Certifications and Assurances by the Chief Executive of the
Applicant Government
Template for use by chief executive of the "Unit of local government"
(e.g., the mayor)
Note: By law, for purposes of the JAG Program, the term "unit of local government" includes a
town, township, village, parish, city, county, borough, or other general purpose political
subdivision of a state; or, it may also be a federally recognized Indian tribal government that
performs law enforcement functions (as determined by the Secretary of the Interior). A unit of
local government may be any law enforcement district or judicial enforcement district
established under applicable State law with authority to independently establish a budget and
impose taxes; for example, in Louisiana, a unit of local government means a district attorney or
parish sheriff.
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BiA-2017-11301
U.S. DEPARTMENT OF JusricE
OFFICE OF JUSTICE PROGRAMS
Edward Byrne Justice Assistance Grant Program
FY 2017 Local Solicitation
Certffication-a and ASSilrfaneS
by the Chief Executive of the .Appiiczat Government
On behalf of the applicant unit of local government named below, in support of that locality's application for an award
under the FY 2017 Edward Byrne Justice Assistance Grant ("JAG") Program, and further to 42 U.S.C. 6 3752(a),
certify under penalty of perjury to the Office of Justice Programs (-0JF1,U,S., Department of Justice (USDOT), that
ail cir the following are true arid coned:
1. I am the chief executive of the applicant unit of local government named belove, and I have the authcwity to make
the following representatians on my own behalf and on behalf of the applicant unit of Fecal government_
understand that these representations will be relied upon as material in any OJP decision to make an award, under
the application described above, to the applicant unit of local government
2_ I certify that no federal funds made available by the award (if any) that OJP makes based on the application
described above will be used to supplant. focal funds, but will be used to increase the EIMOW115 of such funds that
would, in the absence of federal funds, be made available for law enforcement activates.
3. lassure that the application described above (and any amendment to that application) was suirrnitted for review
lo the governing body of the unit of lanai -government (e.g.„ city council or county commission), or to an organization
•designated by that governing body, not less than 35 days before the date of this certification.
4. I assure that before the date of this certification— (a) the application described above (and any amendment to
that appfication) was made publlo; and (b) an opportunity to comment on that application (or a.mericlinent) was
provided to citizens and to neighborhood or community-based organizations, to the extent applicable law or
established procedure made such an opportunity available.
5.. I assure that, for eath fiscal year of the award (ff any) that OJP makes based on the application described above,
the applicant unit of local government wit maintain and report such data, reoords, and information (programmatic
and financial), as CdP may reasonably require.
5_ I certify that— (a) the programs to be funded by the award (if any) that OJP makes based on the application
described above meet all the requirements of the JAG Program statute (42 U.S.C. 55375)-3758); (b) at the
information contained in that application is correct (c) 141 connection with that application, there has been appropriate
coordination with affected agencies.; and (d) in connection with that award (if any), the applicant unit of local
gmremment will comply with all provisions of the JAG Program statute and all other applicable federal taws.
7. 1 have examined certification entitled "State or Local Government Ft 2517 Certification of Compliance with
U.S.C_ § 1373' execrated by the chief legal officer of the applicant government with respect to the Ft' 2017 JAG
program and submitted in support of the application described above, and I hereby adopt that certification as my
own on behalf of that government_
acknowledge that a materially 'false, foil-taus, or fraudulent statement (or concealment. rar omission of a material fact)
in this certification, or in the application that it -supports, may be the subject of criminal prosecution (including under Ill
U.S.C. 55 1001 andlor 1521. andlor 42 U.S.C. 3705a), and also may subject me and the applicant unit of local
government to civil penalties and administrative remedies for false claims or otherwise (including uncles 31 LI.B.C.
3720-3730 and .% 3801-3812). I also acknowledge that GIP awards, including certifications provided in connection
with such awards, are subject to review by USD0J, including by OJP and by the USDOJ Office of the Inspector
General.
Signature of Chief Executive of the Applicant Unit of
Local Government
Printed Name of Chief Executive.
Date of Certification
Title of Chief Executive
Name of Applicant Unit of Local Government
36
BJA-2017-11301
Appendix II
State or Local Government:
Certification of Compliance with 8 U.S.C. § 1373
Template for use by the chief legal officer of the "Local Government"
(e.g., the General Counsel) (Note: this Certification is not required by Indian tribal
government applicants.)
Available for download at:
https://ojp.gov/funding/Explore/SampleCertifications-8USC1373.htm
37
BJA-2017-11301
US. DEPARTMENT OF-JUSTICE
OFFICE OF JUSTICE PROGRAMS
State or L c Gove n : FY 2017 CertiDicton of Comphanre 1.1 1373
On behalf cif the appEcant gaverrirnent enbity- named below and n ofra5 appficatirn„ I certify under wetly of peijury to
the Of af. bce. Programs COW"), U.S. Department atilusfice . (' USDOI)„ that all rif the Mowing are true. and correct
(I) I am the shief begat 'officer of the State or local government al .atich the applicant entity named below is a part ("the
.joricsfirfion"), and I have the authority to mate this ceKilication on behalf& the jurisdiction and the. applicaat entity (that
is, the entity applying &redly to OJP), i understand that .0IP will rely upon his certification, as a material
representationinany decisic" to make an and to the applicant entity,
.(2). t have ,carefullyrevievied 8 USD. • 1373(a). and 04., irKduding the prolibilions on certain actions by State and kcal
!government entities, -agencies, and -officials regarding inforrnabonmei .tizenship and immigration status.. I also have
revietted ths provisions set out at (Or _referenced in) 8 as-..c. §- 1551 nate ("Abadan and Transfer of Fundiane),
ptnseantto which references .to the immigration and N.aturalization Service in 8 U.S.C. § 137.3 are to be- read„,.as .a
legal matter, as references to parboular comparterits of the U.S. Depaitment oft-burrieland Security ..
(3):1 (and also the .appiirant entity) ix/dust:and that the 11.S. Department al MsEce will .reqUire Stales and lanai
governments OW agencies or 'other e‘nlikties therecff) to corn* with B U.S.O. 5 1373., with respect to any "program, DT
activity funded in whole crfri.ptwith the federal fmaccial assistance provid.ed through the FY 2017 0.1P program
under Which this. . certification is be sularrultedrihe FY 2017 OJP Program' identBed team), specifically bid/ding
any -such "prCgrank oractieity" of al;tovernmental entity or -agency that tea subreciPient at arty field . kinds under the
•FY 2017 OJP Prisgarn,
(4)1 (and also the applioant entity) understand that .tr purposes of this cerffficartion„ 'program oradivihr means what it
means. maul* VI of the Civi Rights .Act of 108 01 (see 42 U.S.C. 5 200011-4a), and that terms used in this certfficabcn
that are ciened in 8 U.S.C. ,§ 1101 mean whit -they. mean under that seti.n 11.01,„ except that the term 'State' also
shall indirde Arnencan Samoa {G. f 42 U.S.C,_ 5 001(a(2). Also, I undersWid that .for purposes of this certification,.
:neither a "priblie institton of higher education e..„ one that is owned, contrabed, or directty funded by a State or local.
government) naran Indian tribe is considered a State or local govenwient entity or -agency.
(5),I have ,conducted (Dr caused to be concluded for me) a diligent inquiry and review concerning both—
(a) -the- "program or ardvttyto be funded tta whole or in part) with the federal financial assistance sought
by the applicant entity under this FY 2017 OJP Program: and
(b) any prohlidians or restrictions poienk;at.1y appficabfe- to the "pregram. or .aciMir sought to be funded
under the 'FY -21117 0.1P Program that deaf with .sendwg to, reques brig or reCeihiba from. maintaining.
or ,exchangin.g information cif the limes described in 8 U.S..C. § 1375(a) or (13., whether imposed by a
State or boat government entity, -agency, or -official,
•6) As of the date of his' certification, neither. the jurisdon nor any entity, .agency, or official of the
jurisdiction has in effect, purports to have in effect, or is subiect to or bound by, any prohilitori, or any
.resthetion that world apply to the 'program or activity' to be funded in whale or in:part under the FY 2017 OJP
Program (whiCh, for the swift purpose. of this paragraph 6,, shaft not be understood to Mtude. any :such
'program or actIbtity"' of any siibredOent at any tier), and that: deais with dther— (1) a government entity
or -official sending or receiving; information regarding citizenship or immigration status .as described in B
.U.S.C. ,§ 13Th(a) ; or (2)a government entity or-agency sending to, requesting or receivtag" from, maintaining:.
or EAChangillp informadon of the types (and with respect to the entities) described in altaa 1373(4
F acknowledge that a materially false, fictitious, or fraluddent statement (or concealment or ornisSinri ale material fad) in, this
certification, or in the applicabcri .that ft supports., may be the skier-tat. criminal prosecution (including under '18 USD. §5 1061
andkr- 1 021 , andfor 42 U.S.O. § 3706a), and also may . subiect me and the applicant entity to chi] .penates. and adrifinistrative
remedies for false claims or- otherwise (minding under at §§ 272G-3780*d ss- 3801-3812). I also acknovitedgethat
afP awards,: including certifications provkled i COThrleetr." Wilti such awards, are subject to review by UMW, including by
0.113 and by the USDOJ Office of the Inspector General,
Signature of Chief Legal Officer of the jurisdiction Printed Name- of Chief Legal Officer
Date of Certification Title cf Chief Legal Officer of the Jurisdiction
Name of pph1cant Government Entity (ile„, the •appkant,to the FY .2017 .0JP Program identitltedbeicw)
FY 2017 01P Program: Byrne Justice Assistance Grant (JA Program
38
WA-2017-11301
Appendix III
8 U.S.C. § 1373 (as in effect on June 21, 2017)
Communication between government agencies and the Immigration
and Naturalization Service
(a) In general
Notwithstanding any other provision of Federal, State, or local law, a Federal, State, or local
government entity or official may not prohibit, or in any way restrict, any government entity or
official from sending to, or receiving from, the Immigration and Naturalization Service
information regarding the citizenship or immigration status, lawful or unlawful, of any individual.
(b) Additional authority of government entities
Notwithstanding any other provision of Federal, State, or local law, no person or agency may
prohibit, or in any way restrict, a Federal, State, or local government entity from doing any of the
following with respect to information regarding the immigration status, lawful or unlawful, of any
individual:
(1) Sending such information to, or requesting or receiving such information from, the
Immigration and Naturalization Service.
(2) Maintaining such information.
(3) Exchanging such information with any other Federal, State, or local government entity.
(c) Obligation to respond to inquiries
The Immigration and Naturalization Service shall respond to an inquiry by a Federal, State, or
local government agency, seeking to verify or ascertain the citizenship or immigration status of
any individual within the jurisdiction of the agency for any purpose authorized by law, by
providing the requested verification or status information.
See also provisions set out at (or referenced in) 8 U.S.C. § 1551 note ("Abolition ... and
Transfer of Functions")
39
BJA-2017-11301
Appendix IV
OJP Certified Standard Assurances
40
BJA-2017-11301
OMB No. 1121-C114U
Expires 5,131201D
US. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRNIS
CERTIFIED STANDARD ASSURANCES
On behalf of the .ilipplicasa, and in support :et this applicalied for a grant ar cooperative agreement 1 certify under penalty a preffury to.
lie Office of Justice Programs (OP). u.a Department of Justice l'Elepartmenr). that all of the following:are b-ueand. cermet;
(1) Mace the authority to mate the %Roving representations on baud of myself and the Applicant 1 rinderelard that these
representations tvD be relied upon as material in arty OP den to make ari weird to the Applicant based on ils getication
(2) 1Certi7 that ihe Applicant has the kepi authority to apply forte federA assistance scught by the appliDEfliDit, and 11131 it has the
ftithwi mzeragerfal, and frame' i cap,abfity (ineledugfurids seffidentto payarry requined rion4ederat ehare af project costs) to,
plan. manage. and complete the prefect desanb,ed in the application properly.
(3) '1 assure that, through:vat the period of performance for the award (if any) made by OP based on the applcadon-
(a) the Applicant wit oempfrifilli aM afield requirement and al federal statutes and regulators applicable to the award
(b) theiroplicant WU require altstilarecOient cernplywitir ape/1013(e award re/Cerement and al applicable federal stables. wet
regslaNdris; and
(a) the Applicant will maintan stewards to address and prevent anyuganfrational =diet ofintwest, arid also to prohibit
erripliafrees from thing their positions in any manner that poses. or appears to pose a personal prfinenciat conflict of interest
(4) The Appliearit undersize '1,th that the federal statutes arid reglations' appluable to the mod Reny) made by OP based on the
applicallion spear:all/ include salutes and reguladors pertaining to cirri otitis and mindisontiration, and. in athcifirri-
(a) the•Applioant understznds that the amliredie statutes pertaining 63 civil tights include section-CM ,EN the Chil RAdof
1E64 142 U.S,C. § 21X]Ocf); section 5514 of the tclebiabbliation Ad et 1073 (2G U.S.C. §731); section 931 of the EcluoicoArnendirterits
of 1072(20 USC§ 1651); and section 333 ritheAge Cfscrimitiallon Act of 1375 (42 ltae, § 61114
(o) the Applicant understands that the welicabie statutes pertairringto nondiscrimiration may include section 815(c) &Title clthe
Omnibus Crime Control and Safe Streets Act of 1363(42 U.S.C. § 3780ci(c)); section. 14137(e) of the Victims of Crime Art of 1284 (42
US.C. 111604(e)); section 299A(b) tit die. iluvenie JustiCe and Delinquency Preeentien fict of 2432 (42 U.S.C. 5672(b)); and that
the grant cendition set out et section 40302(h)(1:3) of the Violence Agairst Women Art (42 LSC 13325(bX13)) alSO•maYailtr,
(c) the Applicant undatslands that t must recuire any subrecipiert to comply With all such: applicthle statutes (and associated
regtlations); and
(d) IXF behalf of the Applicant 1 mate the specific assurances set art to 28 CFR §i5 42.105 and 422151..
(5) The Applicant also undestands that faz addition in MY SPPiiireibte program-spec& regulations and to 4filitallefederS regutabons
th,t pertain In eivil rights ?Ad nondisairrinalico) the feder4 regulations applicable the award (if any) rnade by OJF based on doe
apple:alien may include, but mend Twitted to, 2 C.F.R. Fat 2i303 (the 1:104 Tart 260 Worm Reg./cement ") and 28 C.E.P_ Path 22
(cmfidenlialty - research and statisttal infortna6on), 23 (crirrird iteligence systans), and 46 thurran Abject proteclinn).
(5) I asetre. that the Applicant -ad assist iaip as ne. rem--ay (and will recpire starecipierds and =tractors bd assist as necessary) Witt
the Departments compliance with seeker! 106 cif the 1-Erstonc Presenation.Ad of 1W8(54 U.S.C. § ioa), the
Athe&igic and 1-T5tairel Preservation Act of 1074 (54 USD. §§ 312601-312E08), and the National eivircarnentai Policy Ad of
1080 (42 UiC §§4321-4334 .aodat OFR Pats el (EPA} and 63 (floodpiains and wetlands).
(7) I assure that the Applicantoill geethe Department and the Go -verrunentAocounfalaility Office, through any athorized raresentathe,
areess to, and opportunity exa-rine, all paper cr electronic reccrels related to the awa-d (if any) made by OP based tin the
—Do-
(8) :1 asewe that. d the Applicant is a gceerrenental entity, Weft respect to the award (if any) made by OP based on the milk-al:zinn-
ia) kw] wincify with the requirement of the Unifulni Relocation Assistartee. and Fled PropertyAorfaiddicris Acid 1070 (42 U.S.O.
§§, 46014556), vaitit govern the treatment of persons tisplared as a matt cffederal and fecier -41y-aasisted programs; and
(to) itw cornplynith requirement of 5 U.SO. §§ 1E01-1608 and 7324-7328, which limit cabin political ardellies of State ea-local
get/eminent employees beseincjal employment is in =motion with an aothity financed in vrhote. ur in part by federal
assistance,
I aclthowledge that a mated* false. fictitious. or fraudulent statement (or conoealment or omission of a material fact) in this
certification, or in Ihe application that it supports, may be the subject of criminal prosecution (including under 18 US „G„ §§ 1001 andfor
1521, anclor 42 U.S.C. 37951), and aiSPO may subfect me and the Applicant to civil penalties and airninistradve remedies for 'kite
claims OF utherrii5e (nducfrig under 31 U.S.C. §§ 372D-3730 and 3901-3814 1 also acknowledge that CilP awards, including
certificatione provided in connection with seeh awards, are subject to review by the Department including by CUP and by the
Department's Office of the Inspector General.
41
B.JA-201 7-11 301
No • BAY..COUNT' • • ...BAY:CITY BERRIEN COUNTY BENTON HARBOR CITY Count/ " •Municipal County. Municipal : GRAND RAPIDS CITY KENT COUNTY County Munici al Toweiship Muhicipar. Township unty Municipa County Municipal County. Municipal County Municipal CALHOUN:COUNTY BATTLE CREEK CITY :GENESEE COUNTY : : :BURTON CFTY :FLINT CHARTER 'TOWNSHIP " FLINT Crry : MOUNT MORRIS CHARTER TOWNSI-Jrp : INGT-IAMCOUNTY LANSING CITY: JACKSON COUNTY JACKSON CITY KALAMAZOO COUNTY KALAMAZOO CITY MACOMB:COUNTY WARREN CITY : MUSKEGON.COUNTY : : : :MUSKEGON CITY MUSKEGON HEIGHTS CITY : County Municipal County. Municipal $24,226 Municipal• • $14 929 • •53g..1.55 Direct AilaiLatinn . $1.G.,230 $19.125 $37,6.1.4 810,0:14 ...571.065 $10;758: 510;753 $101,260 812,352 $28,715 517,479 $67,763 $26,962 $109,627 $24;651 . 555,385 .. IbTrit'AllocatOn $16,230 .•519.126 •$37,614... 8117,364 5111;613 541,057 $85,242 5136;589 .• $80,036 Ml•:•: MI .• : MI MI MI . MI. M1 MI MI MI MI MI Ml MI MI 4I MI MI • • MI ...MI MI Technical report here: https://www.bja.gov/Jadpdfs/JAG-Technical-Report.pdf and current JAG Frequently Asked Questions here: tittps://www,bja.gov/Ftinding/JAGFAQ,pdf Listed below are all jurisdictions in the state that are eligible for FY 2017 JAG funding, as determined by the JAG formula. For additional details regarding the JAG formula and award calculation process, with examples, please refer to the updated JAG Finding your jurisdiction: (1) Disparate jurisdictions are listed in shaded groups below, in alphabetic order by county. (2) Eligible individual allocations are listed alphabetically below the shaded, disparate groupings. (3) Counties that have an asterisk (*) under the "Eligible Individual Allocation" column did not submit the level of violent crime data to qualify for a direct award from WA, but are in the disparate grouping indicated by the shaded area. The JAG legislation requires these counties to remain a partner with the local jurisdictions receiving funds and must be a signatory on the required Memorandum of Understanding (MOU). A sample MOU is provided online at: https://www.bja.gov/Funding/JAGMOU.pdf. Disparate jurisdictions do not need to abide by the listed individual allocations, which are provided for information only. Jurisdictions in a funding disparity are responsible for determining individual amounts within the Eligible Joint Allocation and for documenting individual allocations in the MOU. OAKLAND COUNTY county 562,994 OAKLAND COUNTY county 562,994 Municipal $96,654 $149,518 PONTIAC CITY Municipal $96,654 $149,518 PONTIAC CITY SAGINAW COUNTY County :.: MI SAG INAW CITY Municipal.: $67,179 557,179 M ST CLAIR COUNTY : : County $11,980 : PORT HURON CITY Municipal : $18,037 $30,017::.: : :
-,--,-,,. Listed below are all jurisdictions in the state that are eligible for FY 2017 JAG funding, as determined by the JAG formula. For additional details regarding the JAG formula and award calculation process, with examples, please refer to the updated JAG Technical report here: hetps://www.bja.govilagipdfs„1.1AG-Technical-Report.pdf and current JAG Frequently Asked Questions here: https://www,hja,gov/Funding,PAGFACI.pdf Finding your jurisdiction: (1) Disparate jurisdictions are listed in shaded groups below, in alphabetic order by county. (2) Eligible individual allocations are listed alphabetically below the shaded, disparate groupings. (3) Counties that have an asterisk (*) under the "Eligible Individual Allocation' column did not submit the level of violent crime data to qualify for a direct award from BJA, but are in the disparate grouping indicated by the shaded area. The JAG legislation requires these counties to remain a partner with the local jurisdictions receiving funds and must be a signatory on the required Memorandum of Understanding (MOU). A sample MOU is provided online at: https;llwvoAr.hja.gov/FundingnAGMOU.pdf. Disparate jurisdictions do not need to abide by the listed individual allocations, which are provided for information only. Jurisdictions in a funding disparity are responsible for determining individual amounts within the Eligible Joint Allocation and for documenting individual allocations in the MOU. ,, L –....-at,3*Itc.f,t.o4v.www, - vx,w.c. .,2^..41r-F5d, it 1 0 a NA firgto..„„:4:,„.,, I.,,2, 4Lc..-4DI iriri :: .?. :—.4,PxP-3?.Ptjat-Pv,-.,...„, ., , Ditett , locatporf ;o-TFit Allortion : ::Courtr: : MI MI : DEARBORN CITY: Viinicipa: S27.759 MI DEARBORN' HEIGHTS CITY MOnicipa: 517,187 MI . DETROIT CITY : Municipal $1;063,175 MI flAMTRAMCK CITY :: Mupal $2.1,437 MI H.ARPER WOODS CITY : Municipal $12,13‘. MI hIGHLAND'PARK CTY :: : Municipal $13,813:: Ml IN KS.TER :OW .:-.:- . ...-: - .Municil : $26,563: MI LINCOLN PARK Cf FY :: : Municipal : : $17,851 MI LIVONIACITY ! Municipal $10,971 MI REDFORD CHARTER TOWN5111P : Township $21A90 : MI : :: ROMULUS CITY Municipal $12,033 MI TAYLOR CITY : Municipal $26,377 : MI WESTLAND CITY Municipal $26,643 ' : $1297,73I: MI ANN ARBOR CITY Municipal $17,930 Ml CLINTON CHARTER TOWNSHIP Township $22,260 MI EASTPOINTE CITY Municipal $22,02 MI GRAND TRAVERSE COUNTY County $10,838 MI HOLLAND CITY Municipal $10,891 MI KENTWOOD CITY Municipal $13,574 MI MECOSTA COUNTY County $15,360 MI MONROE COUNTY County $14,769 MI OAK PARK CITY Municipal $10,200 MI OTTAWA COUNTY County $35,993 MI ROSEV LLE CITY Municipal $18,223 MI SOUTHFIELD CITY Municipal $17,372 MI STERLING HEIGHTS CITY Municipal $18,196 MI WASHTENAW COUNTY County $37,136 MI WYOMING CITY Municipal $24,306 MI YPSILANTI CITY Municipal $13,786 Local Tertal 2.591,415'
JA FY 17 Edward Byrne Memorial Justice Assistance Gran
(JAG) Program - Local Solicitation 2017-H2553411-DJ
Application Correspondence Application: [ Switch to V
Review SF-424 Print a CODV
APPLICATION FOR
FEDERAL ASSISTANCE
2. DATE SUBMITTED Applicant Identifier
1. TYPE OF SUBMISSION
Application Non-Construction
3. DATE RECEIVED BY
STATE
State Application Identifier
4. DATE RECEIVED BY
FEDERAL AGENCY
Federal Identifier
5.APPLICANT INFORMATION
Legal Name
Oakland County
Organizational Unit
County Government
Address
1200 N Telegraph Road
Pontiac, Michigan
48341-0470
Name and telephone number of the
person to be contacted on matters
involving this application
West, Katie
(248) 858-2384
6. EMPLOYER IDENTIFICATION NUMBER (EIN)
38-6004876
7. TYPE OF APPLICANT
County
8. TYPE OF APPLICATION
New
9. NAME OF FEDERAL AGENCY
Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE
NUMBER: 16.738
CFDA Edward Byrne Memorial Justice Assistance
TITLE: Grant Program
11. DESCRIPTIVE TITLE OF
APPLICANT'S PROJECT
Oakland County - Sheriff tactical
equipment (Tasers); Community
Corrections contract for Access Liaison
position; Circuit Court equipment
(microfiche/microfilm reader) City of
Pontiac (Disparate Jurisdiction) - (via
Oakland County Sheriff's Office) - Law
enforcement services providing overtime
hours in order to deter and investigate
violent criminal activity in the City of
Pontiac.
12. AREAS AFFECTED BY PROJECT
County of Oakland
13. PROPOSED PROJECT
Start Date: October 01, 2016
End Date: September 30, 2020
14. CONGRESSIONAL DISTRICTS OF
a. Applicant
b. Project MI09 MI08 MI11 MI14
15. ESTIMATED FUNDING 16. IS
REVIEW
ORDER
This preapplication/application
APPLICATION SUBJECT TO
BY STATE EXECUTIVE
12372 PROCESS?
was made
to the state executive order
process for review on 08/23/2017
Federal '$149,658
Applicant $0
State $0 available
12372
Local $0
Application Handbook
Overview
Applicant
Information
Project Information
Budget and
Program
Attachments
Assurances and
Certifications
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Submit Application
Help/Freguentiv
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https://grants.ojp.usdoj.goy/gmsextemal/applicationReview.do
Other
Program Income so 17. IS THE APPLICANT DELINQUENT
ON ANY FEDERAL DEBT?
TOTAL $149,658
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION
PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL
COMPLY WITH THE ATrACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED.
Continue
https://grants.ojp.usdoj.gov/gmsextemallapplicationReview.do
BJA FY 17 Edward Byrne Memorial Justice Assistance Grant
(JAG) Program Local Solicitation 2017-1255341-CU
Correspondence Application: Switch to ...
Assurances and Certifications
To the best of my knowledge and belief, all data in this
application/preapplication is true and correct, the document has been duly
authorized by the governing body of the applicant and the applicant will comply
with the attached assurances if the assistance is awarded.
Your typed name, in lieu of your signature represents your legal binding
acceptance of the terms of this application and your statement of the veracity of
the representations made in this application. The document has been duly
authorized by the governing body of the applicant and the applicant will comply
with the following;
1. Assurances
2. Certifications Regarding Lobbying; Debarment, Suspension and Other
Responsibility Matters; and Drug-Free Workplace requirements.
If you are an applicant for any Violence Against Women grants, this includes the
Certification of Compliance with the Statutory Eligibility Requirements of the
Violence Against Women Act.
* - Indicates reguired field
*Prefix: Mr. \/
Prefix (Other):
*First Name: Michael
Middle Initial:
*Last Name: Gingell
Suffix Suffix: vi _......_
Suffix (Other):
*Title:
,
_Board of Commissioner
*Address Line 1: [1200 N Telegraph Road 1
Address Line 2: Courthouse Building #12 East
*City: [Pontiac
County: Oakland
..
*State: Michigan u
*Zip Code: 48341 - 0403 Zip+4 Lookup
*Phone: 248 -858 -0100 Ext :
Fax: 248 858 -1572
*E-mail: rgi-Wg-ellm-i-oakg-o-v7c-o-m— Email Help
Application
Application Handbook
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Certifications
Review SF 424
Submit Application
Help/ Frequently
Asked Questions
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* LI I have examined the information provided here regarding the signing
authority and certify it is accurate. I am the signing authority, or have been
delegated or designated formally as the signing authority by the appropriate
authority of official, to provide the information requested throughout this
application system on behalf of this jurisdiction. Information regarding the
signing authority, or the delegation of such authority, has been placed in a
file and is available on-site for immediate review.
Save and Continue
h ps://gTants.ojp.usdoi.govigmsextemal/applicationAssurance.do
NOTE: You must click on the "Accept" button at the bottom of the page before closing this window
OMB APPROVAL NUMBER
1121-0140
EXPIRES 05/31/2019
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
CERTIFIED STANDARD ASSURANCES
On behalf of the Applicant, and in support of this application for a grant or cooperative agreement, I certify under
penalty of perjury to the Office of Justice Programs (0JP), U.S. Department of Justice ("Department), that all of the
following are true and correct:
(1) I have the authority to make the following representations on behalf of myself and the Applicant. I
understand that these representations will be relied upon as material in any OJP decision to make an
award to the Applicant based on its application.
(2) I certify that the Applicant has the legal authority to apply for the federal assistance sought by the
application, and that it has the institutional, managerial, and financial capability (including funds sufficient
to pay any required non-federal share of project costs) to plan, manage, and complete the project
described in the application properly.
(3) I assure that, throughout the period of performance for the award (if any) made by OJP based on the
application--
a. the Applicant will comply with all award requirements and all federal statutes and regulations
applicable to the award;
b. the Applicant will require all subrecipients to comply with all applicable award requirements and all
applicable federal statutes and regulations; and
c. the Applicant will maintain safeguards to address and prevent any organizational conflict of
interest, and also to prohibit employees from using their positions in any manner that poses, or
appears to pose, a personal or financial conflict of interest.
(4) The Applicant understands that the federal statutes and regulations applicable to the award (if any)
made by OJP based on the application specifically include statutes and regulations pertaining to civil
rights and nondiscrimination, and, in addition—
a. the Applicant understands that the applicable statutes pertaining to civil rights will include section
601 of the Civil Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the Rehabilitation Act of
1973 (29 U.S.C. § 794); section 901 of the Education Amendments of 1972 (20 U.S.C. § 1681);
and section 303 of the Age Discrimination Act of 1975 (42 U.S.C. § 6102);
b. the Applicant understands that the applicable statutes pertaining to nondiscrimination may include
section 815(c) of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. §
3789d(c)); section 1407(e) of the Victims of Crime Act of 1984 (42 U.S.C. § 10604(e)); section
299A(b) of the Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b));
and that the grant condition set out at section 40002(b)(13) of the Violence Against Women Act (42
U.S.C. § 13925(b)(13)) also may apply;
c. the Applicant understands that it must require any subrecipient to comply with all such applicable
statutes (and associated regulations); and
d. on behalf of the Applicant, I make the specific assurances set out in 28 C.F.R. §§ 42.105 and
42.204.
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(5) The Applicant also understands that (in addition to any applicable program-specific regulations and to
applicable federal regulations that pertain to civil rights and nondiscrimination) the federal regulations
applicable to the award (if any) made by OJP based on the application may include, but are not limited to,
2 C.F.R. Part 2800 (the DOJ "Part 200 Uniform Requirements") and 28 C.F.R. Parts 22 (confidentiality -
research and statistical information), 23 (criminal intelligence systems), and 46 (human subjects
protection).
(6) I assure that the Applicant will assist OJP as necessary (and will require subrecipients and contractors
to assist as necessary) with the Department's compliance with section 106 of the National Historic
Preservation Act of 1966 (54 U.S.C. § 306108), the Archeological and Historical Preservation Act of 1974
(54 U.S.C. §§ 312501-312508), and the National Environmental Policy Act of 1969 (42 U.S.C. §§ 4321-
4335), and 28 C.F.R. Parts 61 (N EPA) and 63 (floodplains and wetlands).
(7) I assure that the Applicant will give the Department and the Government Accountability Office, through
any authorized representative, access to, and opportunity to examine, all paper or electronic records
related to the award (if any) made by OJP based on the application.
(8) I assure that, if the Applicant is a governmental entity, with respect to the award (if any) made by OJP
based on the application--
a. it will comply with the requirements of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (42 U.S.C. §§ 4601-4655), which govern the treatment of persons
displaced as a result of federal and federally-assisted programs; and
b. it will comply with requirements of 5 U.S.C. §§ 1501-1508 and 7324-7328, which limit certain
political activities of State or local government employees whose principal employment is in
connection with an activity financed in whole or in part by federal assistance.
1 acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a
material fact) in this certification, or in the application that it supports, may be the subject of criminal
prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 42 U.S.C. § 3795a), and also may
subject me and the Applicant to civil penalties and administrative remedies for false claims or otherwise
(including under 31 U.S.C. §§ 3729-3730 and 3801-3812). I also acknowledge that OJP awards, including
certifications provided in connection with such awards, are subject to review by the Department, including
by OJP and by the Department's Office of the Inspector General.
Accept
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NOTE: You must click on the "Accept" button at the bottom of the page before closing this window
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE CHIEF FINANCIAL OFFICER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest.
Applicants should also review the instructions for certification included in the regulations before completing this form.
Acceptance of this form provides for compliance with certification requirements under 28 CFR Part 69, New
Restrictions on Lobbying," 2 CFR Part 2867, "DOJ Implementation of OMB Guidance on Nonprocurement Debarment
and Suspension," and 28 CFR Part 83, "Government-wide Debarment and Suspension," and Government-wide
Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact
upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant,
or cooperative agreement.
1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons
entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies
that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant,
the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification
of any Federal grant or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement,
the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance
with its instructions;
(c) The undersigned shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and
that all sub-recipients shall certify and disclose accordingly.
2, DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT)
Pursuant to Executive Order 12549, Debarment and Suspension, implemented at 2 CFR Part 2867, for prospective
participants in primary covered transactions, as defined at 2 CFR Section 2867.20(a), and other requirements:
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of
Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal
department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or
State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Have not within a two-year period preceding this application been convicted of a felony criminal violation under any
Federal law, unless such felony criminal conviction has been disclosed in writing to the Office of Justice Programs
(OJP) at Ojpcompliancereporting@usdoj.gov , and, after such disclosure, the applicant has received a specific written
https://grants.ojp.usdoj.gov/gmsexternat/displayAssurancesTextAction.st?method=certify&status=N&id=2
determination from OJP that neither suspension nor debarment of the applicant is necessary to protect the interests of
the Government in this case.
(d) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or
local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and
(e) Have not within a three-year period preceding this application had one or more public transactions (Federal, State,
or local) terminated for cause or default.
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
3. FEDERAL TAXES
A. If the applicant is a corporation, the applicant certifies that either (1) the corporation has no unpaid Federal tax
liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed,
that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax
liability, or (2) the corporation has provided written notice of such an unpaid tax liability (or liabilities) to OJP at
Ojpcompliancereporting@usdoj.gov, and, after such disclosure, the applicant has received a specific written
determination from OJP that neither suspension nor debarment of the applicant is necessary to protect the interests of
the Government in this case.
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
4. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 83, Subpart F, for grantees, as
defined at 28 CFR Sections 83.620 and 83.650:
A. The applicant certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or
use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken
against employees for violation of such prohibition;
(b) Establishing an on-going drug-free awareness program to inform employees about
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace:
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the
statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the
grant, the employee will
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such conviction;
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an
employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide
notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 810 7th
Street, N.W., Washington, D.C. 20531. Notice shall include the identification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with
respect to any employee who is so convicted
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(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the
requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved
for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a),
(b), (c), (d), (e), and (f).
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above
certifications.
Accept
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OAKLAND COUNTY AND THE CITY OF PONTIAC
FY2017 JAG Application # 2017-112553-MI-DJ
Project Abstract — Attachment 1
TITLE OF PROJECT: 2017 JAG for Sheriff tactical equipment; Community Corrections
contract for Access Liaison; Circuit Court equipment; and the City of Pontiac law enforcement
contract
GOALS OF PROJECT: Reduce area crime and violence; meet unfunded needs.
DESCRIPTION OF PROJECTS:
Oakland County will utilize FY 2017 JAG funds for the following:
(1) (Program Identifier —Equipment — Tactical) Sheriffs Office purchase of Tasers with newer
features that will reduce the potential of litigation. The Taser cameras provide much clearer
audio and visual, giving a better record of the incident. This project will meet unfunded needs
and will serve to reduce area crime and violence.
(2) (Program Identifier — Equipment - General) Circuit Court's purchase of a
microfiche/microfilm reader will allow for viewing of records and also allow staff to save
microfilm/microfiche records to digital files in keeping with the court's current retention
standards. In addition, the device will greatly improve the quality of the image and allow for
more efficient printing of documents when a paper record is required. This project will meet
unfunded needs and will provide efficiencies within the court.
(3) (Program Identifiers — Mental Health; Reentry; Correctional — Alternatives; and
Intervention Programs) Community Corrections contract for an Access Liaison position to
provide mental health/substance use disorder eligibility screening for individuals who are
involved in the criminal justice system and referred to Community Corrections programs. Many
of these individuals have substance abuse or mental health issues that are often undiagnosed or
manifest themselves after a person begins recovery. Frequently, individuals do not seek
appropriate services because they don't know what is available to them, or how to access those
services. In an effort to bridge this gap, Community Corrections and Oakland County Health
Network (OCHN) have created a partnership whereby an Access Liaison from OCHN is
embedded within the Community Corrections program. Having the Access Liaison on site
allows offenders to easily be referred and make appointments for services as well as to be seen in
the event of a crisis.
The City of Pontiac will utilize JAG funds for:
(Program Identifiers — Crime Prevention and Overtime) overtime hours to proactively deter and
aggressively investigate violent criminal activity in the City of Pontiac, which will in return
lower violent crime.
Project Identifiers
Equipment — Tactical
Equipment — General
Crime Prevention and Overtime
Mental Health
Reentry
Correctional — Alternatives
Intervention Programs
OAKLAND COUNTY
FY2017 JAG Application # 2017-H2553-MI-DJ
Program Narrative — Attachment 2
Project: County of Oakland — Community Corrections — Contract with Oakland County
Health Network for Access Liaison
Community Corrections is requesting JAG funding to continue a contract with Oakland County
Health Network. The funding will provide a portion of a full-time Access Liaison position that
will split time between two Community Corrections locations, Troy and Pontiac. The cost of the
contract is $45,000 / year. Due to a cut in grant funding from the State of Michigan, these
services will not be able to be provided without the ability to utilize JAG funding.
Many of the individuals involved in the criminal justice system have substance abuse or mental
health issues. These issues are often undiagnosed or manifest themselves after a person begins
recovery. Frequently, individuals do not seek appropriate services because they do not know
what is available to them, or how to access those services. In an effort to bridge this gap,
Community Corrections and Oakland County Health Network (OCHN) have created a
partnership whereby an Access Liaison from OCHN is embedded within the Community
Corrections program. Having the Access Liaison on site allows offenders to easily be referred
and make appointments for services as well as to be seen in the event of a crisis.
The Access Liaison's primary responsibility is to provide mental health/substance use disorder
eligibility screening for individuals who are involved in the criminal justice system and have
been referred to Community Corrections programs. The Access Liaison determines the
individual's eligibility to receive OCHN substance use disorder and/or mental health services.
For offenders who meet eligibility guidelines the Access Liaison will coordinate appointments
and facilitate communication between Community Corrections and OCHN providers. The
Access Liaison can also provide short teun therapeutic services for those offenders (eligible or
not) who are having difficulty coping with their current circumstances.
The goal of this position is to provide outreach and intervention that may address an individual's
underlying substance abuse and /or mental health issue as quickly as possible to prevent or
reduce recidivism and therefore be diverted from jail.
Project: County of Oakland — Circuit Court — Microfiche Reader/Imaging Device
The Circuit Court Juvenile Deputy Register Area is requesting JAG funds to replace an outdated
microfiche/microfilm reader in order to access records. The current device is no longer
repairable and is also not compliant with the county standard computer operating system,
therefore greatly limiting use. The county's IT department has indicated they can no longer
service the device. Even when functioning, the device must be used as a stand-alone and cannot
connect to the county network meaning that staff must maintain an outdated stand-alone printer
to produce documents. The court would like to purchase a Scan Pro 2000 that will work with
Windows 7 and Windows 10 when we migrate. This device will allow for viewing of records
and allow staff to save microfilm/microfiche records to digital files in keeping with our current
retention standards. In addition, the microfiche/microfilm reader will greatly improve the quality
of the image and allow for more efficient printing of documents when a paper record is required
because staff will have the ability to use a network printer instead of maintaining a separate
stand-alone printer.
Project: County of Oakland - Sheriff's Office Tactical
The Sheriff's Office inventory of X-26 TASER and X-26 TASER Cameras has been
dramatically reduced due to the 5 year shelf life as determined by Taser International. The
Sheriff's Office has been replacing the X-26 TASER with the X-2 TASER for the following
reason:
• The X2 firing data provides a graph chart noting whether the circuit was connected (whether
the person received any electrical current) and exactly how much and for how long, reducing
potential litigation claims of excessive exposures. The X-26 does not provide this data.
• The X2 smart cartridges are digitally fired and are not subject to an unintended static
electricity discharged, reducing the potential for litigation as a result of an unintended
deployment.
• The X2 has two laser dots (one for the top probe and one for the bottom probe) reducing
aiming problems/one probe hits, thus reducing the necessity to fire additional cartridges.
• The X2 Camera is in HD color and is much clearer audio and visual, giving a better record of
the incident.
Project: County of Oakland - Sheriff's Office Pontiac Law Enforcement Contract
The City of Pontiac is designated as a disparate jurisdiction of Oakland County for the purposes
of the FY2017 JAG funding. Oakland County and the City of Pontiac will enter into a
subrecipient agreement detailing the terms of the agreement and the amount of JAG funding
allocated for law enforcement services in the City of Pontiac. The Oakland County Sheriff's
Office through a contract with the City of Pontiac started providing Police Duties on August 1,
2011, The current contract runs through December 31, 2018. The City of Pontiac has seen a
reduction in the violent crime rate, which is contributed to the funding of this grant.
The request is for overtime funding to proactively deter and aggressively investigate violent
criminal activity in the City of Pontiac, which will in return continue to lower violent crime. The
Substation commander will deploy detectives, conduct special investigations, and use directed
patrol units to proactively deter violent criminal behavior and aggressively investigate violent
criminal activity within the City of Pontiac. Deployment of personnel and target areas will be
based upon intelligence lead and data driven deployment decisions to impact violent crime areas
within the City.
The goal and objective of this project is to lower the violent criminal activity, to improve the
quality of life in the community, and to remove the criminal elements in the City of Pontiac.
Data Collection for Performance Reporting: Every 3 months Oakland County will enter data
online in the Performance Measurement Tool (PMT), to report on activities for that quarter.
Every 12 months Oakland County will complete the qualitative (narrative) questions based on
activity over the past 4 reporting periods (October 1— September 30). During the July—September
reporting period of each calendar year, Oakland County will create the GMS Report from the
PMT and upload into the Grants Management System (GMS). During the reporting periods
where the PMT report is not required to be uploaded in GMS, Oakland County will create this
report to keep on file.
[13 General Instructions & Resources View Budget Summary OMB APPROVAL NO.: 1121-0329 EXPIRES 7/3112016 Budget Detail Worksheet (1) Purpose: The Budget Detail Worksheet is provided for your use in the preparation of the budget and budget narrative_ All required information (including the budget narrative) must be provided. Any category of expense not applicable to your budget may be left blank. Indicate any non-federal ( match ) amount in the appropriate category, if applicable. (2) For each budget category, you can see a sample by clicking (To View an Example, Click Here) at the end of each description. (3) There are various hot links listed in red in the budget categories that will provide additional information via documents on the intemet. (4) Record Retention: In accordance with the requirements set forth in 2 CFR Part 200.333 , all financial records, supporting documents, statistical records, and all other records pertinent to the award shall be retained by each organization for at least three years following the closure of the audit report covering the grant period_ (5) The information disclosed in this form is subject to the Freedom of Information Act under 5 U.S.C. 55.2.
A. Personnel —List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Include a description of the responsibilities and duties of each position in relationship to fulfilling the project goals and objectives. (Nate: Use whole numbers as the percentage of time, an example is 75.50% should be shown as 75,50) To View an Exam pie. Click Here PERSONNEL (FEDERAL) Name Position Computation Cost Salary Basis Percentage of Time Length of Time Year _ $0 FEDERAL TOTAL $0 PERSONNEL NARRATIVE (FEDERAL)
PERSONNEL (NON-FEDERAL) Name Position Computation Cost Salary Basis Percentage of Time Length of Time Year $0 NON-FEDERAL TOTAL $0 PERSONNEL NARRATIVE (NON-FEDERAL). TOTAL PERSONNEL $0
B. Fringe Benefits — Fringe benefits should be based on actual known costs or an Approved ne,,otiatps,liate by a Federal agency. If not based on an approved negotiated rate, list the composition of the fringe benefit package. Fringe benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman's Compensation and Unemployment Compensation. (Note: Use decimal numbers for the fringe benefit rates, an example is 7,65% should be shown as .0765) To View an Examji Click Here FRINGE BENEFITS (FEDERAL) Computation Description Cost Base Rate SO FEDERAL TOTAL $0 FRINGE BENEFITS NARRATIVE (FEDERAL)
FRINGE BENEFITS (NON-FEDERAL) Description Computation Cost Base Rate so _ NON-FEDERAL TOTAL $0 FRINGE BENEFITS NARRATIVE (NON-FEDERAL) TOTAL FRINGE BENEFITS SO
C. Travel — Itemize travel expenses of staff personnel by pm-pose (e.g., staff to training, field interviews, advisory group meeting, etc.). Describe the purpose of each travel expenditure in reference to the project objectives_ Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, VC subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known; or if unknown, indicate "location to be determined." Indicate source of Travel Policies applied Applicant or Federal Travel Regulations. Note; Travel expenses for consultants should be included in the "Contractual/Consultant" category. To View an_F, xam plc, Click Here TRAVEL (FEDERAL) Purpose of Travel Location Computation Cost Item Cost Rate Basis for Rate Quantity Number. of People Number of Trips Cost $0 Lodging Night $0.00 Meals Day $0.00 Mileage Mile $0.00 Transportation: Round-trip $0.00 Local Travel . $0.00 Other $0.00 Subtotal $0.00 FEDERAL TOTAL $0 TRAVEL NARRATIVE (FEDERAL)
TRAVEL (NON-FEDERAL) Purpose of Travel Location Computation Cost Item Cost Rate Basis for Rate Quantity Number of People Number of Trips Cost $o Lodging Night $0.00 Meals Day $0.00 Mileage Mile $0 00 Transportation: Round-trip $0.00 Local Travel $0.00 Other $0.00 Subtotal $0_00 NON-FEDERAL TOTAL $0 TRAVEL NARRATIVE (NON-FEDERAL) TOTAL TRAVEL $0
D. Equipment — List non-expendable items that are purchased (Note: Organization's own capitalization policy for classification of equipment should be used). Expendable items should be included in the "Supplies" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technological advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project, and describe the procurement method to be used. To View an Example, Click Here EQUIPMENT (FEDERAL) Item Computation Cost Quantity Cost Circuit Court—Microfiche Reader/Imaging Device 1 $7,900.00 $7,900 FEDERAL TOTAL $7,900 EQUIPMENT NARRATIVE (FEDERAL) Circuit Court — Microfiche Reader/Imaging Device: Replacement of an outdated microfiche/microfilm reader to access records. The current device is no longer repairable and is also not compliant with the county standard computer operating system, therefore greatly limiting use. The county's IT department has indicated they can no longer service the device. Even when functioning, the device must be used as a stand-alone and cannot connect to the county network meaning that staff must maintain an outdated stand-alone printer to produce documents. The court would like to purchase a Scan Pro 2000 that will work with Windows 7 and Windows 10 when we migrate. This device will allow for viewing of records and allow staff to save microfilm/microfiche records to digital files in keeping with our current retention standards. In addition, the microfiche/microfilm reader will greatly improve the quality of the image and allow for more efficient printing of documents when a paper record is required because staff will have the ability to use a network printer instead of maintaining a separate stand-alone printer. One (I) Scan Pro 2000 = $ 7,900.00
EQUIPMENT (NON-FEDERAL) Item Computation Cost Quantity Cost $0 NON-FEDERAL TOTAL $0 EQUIPMENT NARRATIVE (NON-FEDERAL) TOTAL EQUIPMENT $7,900
E. Supplies — List items by type (office supplies, postage, training materials, copying paper, and exnendable equipment items costing less than $5,000, such as books, hand held tape recorders) and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the course of the project. To View an Example, Click Here SUPPLIES (FEDERAL) Supply Items Computation Cost Quantity/Duration Cost Sheriffs Office - Tasers 11 $1,700.00 $18,700 _ FEDERAL TOTAL $18,700 SUPPLIES NARRATIVE (FEDERAL) Sheriffs Office - Tasers: The Sheriff's Office inventory of X-26 TASER and X-26 TASER Cameras has been dramatically reduced due to the 5 year shelf life as determined by Taser International. The Sheriff's Office has been replacing the X-26 TASER with the X-2 TASER for the following reason: • The X2 firing data provides a. graph chart noting whether the circuit was connected (whether the person received any electrical current) and exactly how much and for how long, reducing potential litigation claims of excessive exposures. The X-26 does not provide this data. • The X2 smart cartridges are digitally fired and are not subject to an unintended static electricity discharged, reducing the potential for litigation as a result of an unintended deployment. • The X2 has two laser dots (one for the top probe and one for the bottom probe) reducing aiming problems/one probe hits, thus reducing the necessity to fire additional cartridges. • The X2 Camera is in HD color and is much clearer audio and visual, giving a better record of the incident. Cost breakdown: Handle, Black, Class III, X2 $1,080.00/each Taser Cam, TCHD $550.00/each Holster, Blacichawk, X2 $70.00/each Total per Tam- = $1,700
SUPPLIES (NON-FEDERAL) Supply Items Computation Cost Quantity/Duration Cost SO NON-FEDERAL TOTAL $O SUPPLIES NARRATIVE (NON-FEDERAL) TOTAL SUPPLIES $18,700
F. Construction — Provide a description of the construction project and an estimate of the costs. As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable. Minor repairs and renovations should be classified in the "other" category. Consult with the program office before budgeting funds in this category. To View an Example. Click Here CONSTRUCTION (FEDERAL) Purpose Description of Work Cost FEDERAL TOTAL SO CONSTRUCTION NARRATIVE (FEDERAL)
CONSTRUCTION (NON-FEDERAL) Purpose Description of Work Cost NON-FEDERAL TOTAL $0 CONSTRUCTION NARRATIVE (NON-FEDERAL) TOTAL CONSTRUCTION $0
G. Consultants/Contracts — Indicate whether applicant's faimal, written Procurement Policy or the Federal Acquisition Regulations are followed. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of $650 per day or $81.25 per hour require additional justification and prior approval from OJP. To View an Example, Click Here CONSULTANT FEES (FEDERAL) Name of Consultant Service Provided Computation Cost Fee Basis Quantity , 8 Hour Day $0 SUBTOTAL $0 CONSULTANT FEES NARRATIVE (FEDERAL)
CONSULTANT FEES (NON-FEDERAL) Name of Consultant Service Provided Computation Cost Fee Basis Quantity 8 Hour Day SO SUBTOTAL $0 CONSULTANT FEES NARRATIVE (NON-FEDERAL
uonsurrant tApenses: List an expenses TO oe pain rrom me grant to Inc mcivicmai consultants in acianion to meir tees ravel, meals, looging, etc.). ims inciuoes travel expenses for anyone who is not an employee of the applicant such as participants, volunteers, partners, etc. CONSULTANT EXPENSES (FEDERAL) Purpose of Travel Location Computation Cost Item Cost Rate Basis for Rate , Quantity Number of People Number of Trips Cost $0 Lodging Night $0.00 Meals Day $0,00 Mileage Mile $0.00 Transportation: Round-trip 1 $0.00 Local Travel • $0.00 Other $0.00 Subtotal $0.00 SUBTOTAL $0 FEDERAL TOTAL $0 CONSULTANT EXPENSES NARRATIVE (FEDERAL1
CONSULTANT EXPENSES (NON-FEDERAL) Purpose of Travel Location Computation Cost Item Cost Rate Basis for Rate Quantity Number of People Number of Trips Cost $0 Lodging Night $0.00 Meals Day $0.00 Mileage Mile . $0.00 Transportation: Round-trip $0.00 Local Travel $0.00 Other $0.00 Subtotal $0.00 SUBTOTAL $0 NON-FEDERAL TOTAL $0 CONSULTANT EXPENSES NARRATIVE (NON-FEDERAL) TOTAL CONSULTANTS $0
Contracts: Provide a description or the product or service to be procured by contract and an estimate ot the cost. Applicants are encouraged to promote tree and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $150,000. A sole source contract may not be awarded to a commercial organization that is ineligible to receive a direct award. Note: This budget category may include subawards. CONTRACTS (141..,DERAL) Item Cost Subrecipient Agreement with the City of Pontiac (disparate jurisdiction) for payment of law enforcement contact via the Oakland County Sheriffs Office $96,664 Contract with Oakland County Health Network for Access Liaison $26,394 FEDERAL TOTAL $123,058 CONTRACTS NARRATIVE (FEDERAL) Subrecipient Agreement with the City of Pontiac (disparate jurisdiction): The Oakland County Sheriffs Office through a contract with the City of Pontiac started providing Police Duties on August 1, 2011. The current contract runs through December 31, 2018. The City of Pontiac has seen a reduction in the violent crime rate, which is contributed to the funding of this grant. Overtime funding to pro-actively deter and aggressively investigate violent criminal activity in the City of Pontiac, which will in return continue to lower violent crime. The substation commander will deploy detectives, conduct special investigations, and use directed patrol units to pro-actively deter violent criminal behavior and aggressively investigate violent criminal activity within the City of Pontiac_ Deployment of personnel and target areas will be based upon intelligence lead and data driven deployment decisions to impact violent crime areas within the City. Cost Overtime (Deputy II) is $67.58/hr. 1430.36 hours = $96,664 Contract with Oakland County Health Network for Access Liaison: The funding will provide a portion of a full-time Access Liaison position who will split time between two Community Corrections locations, Troy and Pontiac_ The cost of the contract is $45,000 / year. Due to a cut in grant funding from the State of Michigan, these services will not be able to be provided at the same level as years past without the ability to utilize JAG funding. Many of the individuals involved in the criminal justice system have substance abuse or mental health issues. These issues are often undiagnosed or manifest themselves after a person begins recovery. Frequently individuals do not seek appropriate services because they do not know what is available to them, or how to access those services. In an effort to bridge this gap Community Corrections and Oakland County Health Network (OCHN) have created a partnership whereby an Access Liaison from OCHN is embedded within the Community Corrections program_ Having the Access Liaison on site allows offenders to easily be referred and make appointments for services as well as to be seen in the event of a crisis. The Access Liaison's primary responsibility is to provide mental health/substance use disorder eligibility screening for individuals who are involved in the criminal justice system and have been referred to Community Corrections programs. The Access Liaison determines the individual's eligibility to receive OCHN substance use disorder and/or mental health services. For offenders who met eligibility guidelines the Access Liaison will coordinate appoints and facilitate communication between Community Corrections and OCHN providers The Access Liaison can also provide short term therapeutic services for those offenders (eligible or not) who are having difficulty coping with their current circumstances. The goal of this position is to provide outreach and intervention that may address an individual's underlying substance abuse and /or mental health issue as quickly as possible to prevent or reduce recidivism and therefore be diverted from jail.
CONTRACTS (NON-FEDERAL) Item Cost NON-FEDERAL TOTAL $0 CONTRACTS NARRATIVE (NON-FEDERAL) TOTAL CONTRACTS $123,058 TOTAL CONSULTANTS/CONTRACTS $123,058
H. Other Costs — List items (e.g., rent ( arms-lenath transaction:rig& ), reproduction, telephone, janitorial or security services, and investigative or confidential funds) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent or provide a monthly rental cost and how many months to rent. The basis field is a text field to describe the quantity such as square footage, months, etc. To View an EN:3.5)1We, Click Here OTHER COSTS (FEDERAL) Description Computation Cost Quantity Basis Cost Length of Time SO FEDERAL, TOTAL SO OTHER COSTS NARRATIVE (FEDERAL)
OTHER COSTS (NON-FEDERAL) Description Computation Cost Quantity Basis Cost Length of Time SO NON-FEDERAL TOTAL SO OTHER COSTS NARRATIVE (NON-FEDERAL) TOTAL OTHER COSTS SO
I. Indirect Costs — Indirect costs are allowed if the applicant has a Federally approved indirect cost rate, A copy of the rate approval, (a fully executed neautiated agreement ), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant's cognirantig,deral a eency • or the applicant may elect to charge a deminimis rate of 10% of modified total direct costs as indicated in 2 CFR Part 200.414f If the applicant's accounting system permits, costs may be allocated in the direct cost categories. (Use whole numbers as the indirect rate, an example is an indirect rate of 15.73% should be shown as 15.73) To View an Example, Click Here INDIRECT COSTS (FEDERAL) Description Computation Cost Base Rate $0 FEDERAL TOTAL $0 INDIRECT COSTS NARRATIVE (FEDERAL)
INDIRECT COSTS (NON-FEDERAL) Description Computation Cost Base Rate SO NON-FEDERAL TOTAL $D INDIRECT COSTS NARRATIVE (NON-FEDERAL) TOTAL INDIRECT COSTS $0
Budget Summary — When you have completed the budget worksheet, transfer the totals for each categoiy to the spaces below.
Compute the total direct costs and the total project costs. Indicate the amount of Federal funds requested and the amount
of non-Federal funds that will support the project.
Budget Category Federal Request Non-Federal Amounts Total
A. Personnel $0 $0 $0
13. Fringe Benefits $0 $0 $0
C. Travel $0 $0 $0
a Equipment $7,900 $0 $7,900
E. Supplies $18,700 $0 $18,700
F. Construction $0 $0 $0
G. Consultants/Contracts $123,058 $0 $123,058
H. Other $o so So
Total Direct Costs $149,658 $0 $149,658
I. Indirect Costs $0 $0 $0
TOTAL PROTECT COSTS $149,658 $0 $149,658
Federal Request $149,658
Non-Federal Amount $0
Total Project Cost $149,658
Public Reporting Burden
Paperwork Reduction Act Notice: Under the Paperwork Reduction Act, a person is not required to
respond to a collection of information unless it displays a current valid OMB control number. We hy to
create forms and instructions that are accurate, can be easily understood and which impose the least
possible burden on you to provide us with information. The estimated average time to complete and file
this application is four (4) hours per application. Ifyou have comments regarding the accuracy of this
estimate, or suggestions for making this form simpler, you can write the Office ofJustice Programs,
Office of the Chief Financial Officer, 810 Seventh Street, NW, Washington, DC 20531; and to the Public Use
Reports Project, 1121-0188, Office of Information and Regulatmy Affairs, Office of Management and
Budget, Washington, DC 20503.
OAKLAND COUNTY
FY2017 JAG Application # 2017-112553-1VI-DJ
Applicant Disclosure of Pending Applications— Attachment 4
The County of Oakland does not have pending applications submitted within the last 12 months
for federally funded assistance that includes a request for funding to support the same projects
being proposed under this solicitation and will cover the identical cost items outlined in the
budget narrative and worksheet in the application under this solicitation.
COUNTY MICHIGAN
MANAGEMENT 84. BUDGET
OAKLAND COUNTY EXECUTIVE L. f3ROOKS PATTERSON
Lynn Sonisiss, Manager I Fiscal Services
(248) 858-0940 j sonkIssl@dakgov.com
August 17, 2017
Lesley Walker
Bureau of Justice Assistance, Office of Justice Programs
US Department of Justice
810 7 th Street, NW, Room 4239
Washington, DC 20531
Dear iVis, Walker;
As requested by the Department of Justice, this is to inform you that the Cou ity of Oakland is not
designated as a high risk grantee with any federal granting making agency.
Should you require additional information, please contract Katie West, Grant Compliance and Program
Coordinator, at 248,858-2384,
Sincerely,
WV/1/
Lynn Sonkiss
Oakland County
Fiscal Services Officer
2100 Pontiac Lake Road I County Executive Building 41W Waterford, MI 48328 I Fax (248) 85E-9724 I OakGov,coro
A' 4•Z U.S. DEPARTMENT OF JUSTICE OMB Number: 1121-0329
OFFICE OF JUSTICE PROGRAMS Expiration Date: 12131/2018
ANCIAL.:1k1,1:ANAGyiNT.ANDsysy.gm:pF!.:frERfcaf.k..p.ofNiptosp4EsTfclkomfi..(:::::,,::„.
The financial management system of each non-Federal entity must provide for the following
. Retention requirements for records
. Requests for transfer of records
. Methods for collection, transmission and storage of information
' Access to records
. Restrictions on public access to records
(1) Identification, in its accounts, of all Federal awards received and expended and the Federal programs under which
they were received. Federal program and Federal award identification must include, as applicable, the CFDA title and
number, Federal award identification number and year, name of the Federal agency, and name of the pass-through entity,
if any.
(2) Accurate, current, and complete disclosure of the financial results of each Federal award or program.
(3) Records that identify adequately the source and application of funds for federally-funded activities. These records must
contain information pertaining to Federal awards, authorizations, obligations, unobligatecl balances, assets, expenditures,
income and interest and be supported by source documentation.
(4) Effective control over, and accountability for, all funds, property, and other assets. The non-Federal entity must
adequately safeguard all assets and assure that they are used solely for authorized purposes.
(5) Comparison of expenditures with budget amounts for each Federal award.
(6) Written procedures to document the receipt and disbursement of Federal funds including procedures to minimize the
time elapsing between the transfer of funds from the United States Treasury or the pass-through entity and the
disbursement by the non-Federal entity whether the payment is made by electronic funds transfer, or issuance or
redemption of checks, warrants, or payment by other means,
(7) Written procedures for determining the allowability of costs.
APPLICANT ORGANtzkrioNIALINFORMATIO.
1. Name of Organization and Address:
Organization Name: 'County of Oakland .: . ': :-: -: : ''.' : - ...:.'::. T:; .:.' - " • "" :. '
Streetl : 2100 Pontiacl ce Rd.2.•'.''''''.. •L.L-..._'.
Street2: I
.. City: Waterford :- -: :.: . : : :" :" : ' .:,':',
State: I MI: Michigan
Zip Code: 48328
2. Authorized Representative's Name and Title:
Prefix: First Name; Middle Name:
Mrs.
Last Name: Suffix:
.f...6212.11 ..LLLL=.:
Title: . . . - 'Fiscal Services officer :]:.::: .:::.:,' -' ' ,::,'::::,.:7:: ' :, 1
3. Phone: (248) 858-0940 '::::::::.;.:::.:;.::.,:-:: ::-:::--,':fr .. 4. Fax:
5, Email: sonkiSS1@OakgoV.COM ':'-:: " - 71
6. Year Established: 7. Employer Identification Number (E1N): 8. DUNS Number:
386004876. .-::''.' - --:'" s ''. z ' P2003620000 .
F'''''IEF-1)
9.. T 1........xamizi:
State':::::::::::.111 ::Munielpality ,,:•:, 0 Non Profit Higher Education''': Tribal •::::0 FOt.;Pr6fft:::
otfibr:1
- „
.. U.S. DEPARTMENT OF JUSTICE OMB Number: 1121-0329
OFFICE OF JUSTICE PROGRAMS Expiration Date: 12/31/2018
... . „ :
DIT,INFORIVIT
An audit is conducted using generally accepted auditing standards (GAAS) or Generally Accepted Governmental
Auditing Standards (GAGAS) and results in an audit report with an opinion.
10. The organization has undergone the following types of audit(s)(Please check all that apply):
M OMB A-133 Single Audit
IM Financial Statement Audit
• Defense Contract Agency Audit (DCAA)
11 None
0 Programmatic Audit & Agency:
11 Other Audit & Agency:
41. Most Recent Audit: El Within the past 12 months D Within the past two years More than two years
Name of Audit Agency/Firm: Plante & Moran, oran, PLLC
AUDITOR'S OPINION:
12. On the most recent audit, what was the auditors opinion?
0 Unqualified Opinion D Qualified Opinion ID Disclaimer, Going Concern or Adverse Opinions
Please enter the number of findings:
Please enter the amount of questioned costs:
1
$0,00 .
Were material weaknesses noted in either the Financial Statement or Single Audit? 0 Yes No
.: , . . . . .
COUNTING s''tstO,
13. Which of the following best describes your accounting system:
fl . , ..... ,
ManUal " Automated Ci combination .
14. Does the accounting system identify the receipt and expenditure
of program funds separately for each grant? I:I Yes:.ED :N9 .-:12
15. Does the accounting system provide for the recording of expenditures
for each grant/contract by budget cost categories shown in the approved
budget?
D ..YeS':::-...1=1--No—..s-::::".:LI Not Sure
16. Does your accounting system have the capability to document the
recording of cost sharing or match for each grant? Can you determine if
documentation is available to support recorded match or cost share?
igi • - i—i es I:1 No ' -.ji.,__ J ":14]
7. Are time distribution records maintained for each employee that
specifically identify effort charged to a particular grant or cost objective?
. ... _ . . .. ...... _ _
MI t::. E1 No :::.71 :No' i siffe _
18. Does the accounting/financial system include budgetary controls to
preclude incurring obligations or costs in excess of total funds available or
by budget cost category (e.g. Personnel, Travel, etc.)?
.. .. . ...... ..
MI l:Yes-..:::.::;0 NO'.: ::::::0 NoirSUie'71
19. Is the organization familiar with the existing Federal regulation and
guidelines containing the Cost Principles and procedures for the
determination and allowance of costs in connection with Federal grants?
reTcre _ . : .
U.S. DEPARTMENT OF JUSTICE OMB Number: 1121-0329
OFFICE OF JUSTICE PROGRAMS Expiration Date: 12/31/2018
-...ti. ---
OuRrt,STANPARDS,'pRocuRemENT STANDARDS, AND TRAVEL POLICIES .:,
PROPERTY STANDARDS
20. Does your property management system(s) provide for maintaining:
(1) a description of the equipment; (2) an identification number; (3) source
of the property, including the award number; (4) where title vests; (5)
acquisition date; (6) federal share of property cost; (7) location and
condition of the property; (8) acquisition cost; &
(9) ultimate disposition information?
, ••%• ....
,IM YeS 7:::0 .Ncit Sdre
PROCUREMENT STANDARDS .
21. Does your organization maintain written procurement procedures which
(1) avoid unnecessary purchases; (2) provide an analysis of lease and
purchase alternatives; and (3) provide a process for soliciting goods and
services?
.
DI Yo Not .Svre.
22, Does your procurement system provide for the conduct to determine
selection on a competitive basis and documentation of cost or price
analysis for each procurement action?
IM YeS'E'': : ': ill Not Sure
23, Does your procurement system include provisions for checking the
"Excluded Parties List" system for suspended or debarred sub-grantees
and contractors, prior to award? Please visit ,wv,sarn,gov.
----- ;:;...:._=__....,..
El Yes No '•::-.• Not Surd ....
TRAVEL POLICY
24. Does your organization:
(a) maintain a standard travel policy? iKI yes ::::::: si .1,40.:.:
(b) adhere to the Federal Travel Regulation? (FTR) L1
..
12_1( Yes':::
SUBRECIPIENT MANAGEMENT AND MONITORING
25. (For Pass-through entities only). Does your organization have controls
in place to monitor activities of subrecipients, as necessary, to determine
that Federal awards are used for authorized purposes in compliance with
laws, regulations, and the provisions of the award and that performance
goals are achieved (2 CFR200)?
• , , ,
. -""--777-- Di Yes No.-7:: Not Sure
n WA. (Yey'r organization does not
"--4 ke stibawards.) '.,:::::: -::::,7; '
STANDARDS FOR FINANCIAL:NiXWA6646.4t8YsTmosA46.k,i,LICANT CERTIFICATION
I certify that the above information is complete and correct to the best of my knowledge. This document must be certified by
the organization's Authorized Representative, Executive Director, Chief Financial Officer, Chairman of the Board of Directors,
or similar position.
Name - •-• • • • •
- _: ... Lynn :Sonkiss
- -
•".
Date 1201-,08-14.1
Title: II „ :..,
..::,, - Executivo.Diredtor ::::::,:-.-:, :-': .Chief Financial Officer .:..._ ._:.:: Chairman ' .. .. .
12 Other .: Fiscal Services Officer
Phone: [(AO 6681:0940
Catalog of Federal Domestic Assistance (CFDA) # 16.738
Program: Edward Byrne Memorial Justice Assistance Grant Program
Federal Awarding Agency: U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance
Application Number: 2017-H2553-M1-DJ
Fiscal Year 2017 Subrecipient Agreement between
the County of Oakland and the City of Pontiac
Data Universal Numbering System (DUNS) 4:831471144
This Subrecipient Agreement (this "Agreement") is made between the Governmental Entities,
Constitutional and Municipal Corporations in the State of Michigan, whose names are listed in
Exhibit A.
In consideration of the mutual promises, obligations, representations and assurances in this
Agreement, the Parties agree as follows:
1. Purpose of Agreement
The Parties to this Agreement, the County of Oakland and the City of Pontiac, are
Governmental Entities. They have been, are, or may be certified as disparate by the
Bureau of Justice Assistance (B IA) Edward Byrne Justice Assistance Grant (JAG)
Program. As required by BJA, the Parties enter into this Agreement to acknowledge their
intention to submit a joint application for the aggregate JAG Program funds that may be
available to them in FY 2017.
2. Additional Background and Naming Conventions
2.1. Pursuant to an intergovernmental law enforcement services agreement, Oakland
County (County), through its Sheriffs Department, provides law enforcement
services for the City of Pontiac (Pontiac). The intergovernmental law
enforcement services agreement sets forth the duties of the County and Pontiac
and the fees Pontiac shall pay for such services.
2.2. In addition, by this Agreement, Pontiac authorizes, and the County agrees to
assume responsibility for making application for the JAG grant on behalf of
Pontiac. The County shall be solely responsible for identifying how JAG grant
funds allocated to Pontiac should be used for Pontiac law enforcement purposes
and complying with grant reporting and other requirements. Oakland County,
through its Sheriffs Department, assumes responsibility for accepting and using
JAG grant funds on behalf of the City of Pontiac.
2.3. In this Agreement, reference to a "Party" is reference to each and every
Governmental Entity identified in Exhibit A. A reference to "Parties" is a
reference to all the Governmental Entities listed in Exhibit A. Use of a
Governmental Entity's proper name shall mean that Governmental Entity
specifically. Use of the term "Pontiac Delegee" shall mean the County of
Subrecipient Agreement
JAG Grant Application 2017-H2553-MI-DJ 1
Oakland, acting on behalf of the City of Pontiac, for purposes of this Agreement.
3. Definitions
3.1. Agreement means the terms and conditions of this Agreement, any Exhibits to
this Agreement, and any other mutually agreed upon written modification,
amendment, or addendum signed by the Parties to this Agreement.
3.2. Bureau of Justice Assistance (BJA) Edward Byrne Justice Assistance Grant
(JAG) Program means the Grant program of the U.S. Department of Justice,
Office of Justice Programs, Bureau of Justice Assistance, by which Federal funds
are made available to support all components of the criminal justice system,
including any one or more of the following:
• Law enforcement programs, prosecution and court programs
• Prevention and education programs
• Corrections and community correction programs
• Drug treatment and enforcement programs
• Planning, evaluation, and technology improvement programs
• Crime victim and witness programs (other than compensation)
• Mental health programs and related law enforcement and corrections
programs, including behavioral programs and crisis intervention teams
3.3. The Grant or Grant means the funds awarded to the Governmental Entities
pursuant to BJA Grant Application number 2017-H2553-MI-DJ submitted to the
Edward Byrne Justice Assistance Grant (JAG) Program by the County of Oakland
on behalf of itself and the Governmental Entities identified in Exhibit A.
3.4. Disparate Certification
For the purposes of this Agreement, a disparate allocation occurs when both a
county and a municipality within that county qualify for a direct award, but the
award amount for the municipality exceeds 150 percent of the county's award
amount. As used in this Agreement, "certified as disparate" means that the
Parties to this Agreement fit the criteria described in this section.
3.5. Claim means any alleged loss, claim, complaint, demand for relief or damages,
cause of action, proceeding, judgment, deficiency, liability, penalty, fine,
litigation, costs, and/or expenses, including, but not limited to, reimbursement for
attorney fees, witness fees, court costs, investigation expenses, litigation
expenses, and amounts paid in settlement, which are imposed on, incurred by, or
asserted against the Fiscal Agent or Governmental Entity, as defined herein,
whether such claim is brought in law, equity, tort, contract, or otherwise.
3.6. Fiscal Agent means the County of Oakland, a constitutional Corporation more
fully described below.
Subrecipient Agreement
JAG Grant Application 2017-H2553-MI-DJ 2
3.7. County of Oakland ("County") includes any and all departments, divisions,
commissioners, elected and appointed officials, boards, councils, directors, board
members, council members, authorities, committees, employees, agents,
subcontractors, volunteers and/or any such persons' successors("Agents").
3.8. City of Pontiac ("Pontiac") includes any and all departments, divisions,
commissioners, elected and appointed officials, boards, councils, directors, board
members, council members, authorities, committees, employees, agents,
subcontractors, volunteers and/or any such persons' successors ("Agents"), and
includes an emergency manager, if any.
3.9. Pontiac Delegee means the County of Oakland ("County"), through its Sheriffs
Office, which has agreed to provide law enforcement services for the City of
Pontiac (Pontiac) pursuant to an intergovernmental law enforcement services
agreement which sets forth the duties of Pontiac and the County and the fees
Pontiac shall pay for such services. The Pontiac Delegee is authorized by this
Agreement to apply for, accept, and administer JAG grant funds on behalf of
Pontiac. All decisions regarding the identification of law enforcement needs for
the purposes of making JAG grant application shall be made exclusively by the
Pontiac Delegee.
4. Exhibits
4.1 Exhibit A: Governmental Entities Certified as Disparate by the Bureau of Justice
Assistance for Purposes of Applying for Edward Byrne Justice Assistance Grant
Funds.
4.2 Exhibit B: Grant Fund Allocations.
4.3 Exhibit C: Edward Byrne Memorial Justice Assistance Grant Program FY 2017
Local Solicitation.
5. Terms
5.1. Pontiac Delegee Authorization. The Pontiac Delegee is authorized by this
Agreement to apply for, accept, and administer JAG grant funds on behalf of
Pontiac. All decisions regarding the identification of law enforcement needs for
the purposes of making JAG grant application shall be made exclusively by the
Pontiac Delegee.
5.2. Grant Compliance. The County (either on its own behalf or in its capacity as
Pontiac Delegee) and Pontiac agree that any and all funds granted to them
pursuant to the joint Grant application to the Bureau of Justice Assistance (BJA)
Edward Byrne Justice Assistance Grant (JAG) Program shall be used by them
only as described in the Grant application, only according to the provisions in the
Grant agreement and its amendments, if any, in accordance with all Federal
statutes and regulations applicable to the Grant, in accordance with the Office of
Subrecipient Agreement 3 JAG Grant Application 2017-H2553-MI-DJ
Management and Budget (OMB) Guidance in 2 C.F.R. Part 200 (the "Part 200
Uniform Requirements"), as adopted and implemented by the Department of
Justice ("D0J") in 2 C.F.R. Part 2800, in accordance with the DOS Grants
Financial Guide, in accordance with the Edward Byrne Memorial Justice
Assistance Grant Program FY 2017 Local Solicitation (Exhibit C), and only in a
manner that will serve the purposes defined in the Grant.
The County (either on its own behalf or in its capacity as Pontiac Delegee) and
Pontiac must, as set out at 2 C.F.R. 200.303:
(a) Establish and maintain effective internal control over the Federal award that
provides reasonable assurance that the County (either on its own behalf or in
its capacity as Pontiac Delegee) and Pontiac are managing the Federal award
in compliance with Federal statutes, regulations, and the terms and conditions
of the Federal award. These internal controls should be in compliance with
guidance in "Standards for Internal Control in the Federal Government"
issued by the Comptroller General of the United States and the "Internal
Control Integrated Framework", issued by the Committee of Sponsoring
Organizations of the Treadway Commission (COS0);
(b) Comply with Federal statutes, regulations, and the terms and conditions of the
Federal awards;
(c) Evaluate and monitor compliance with statutes, regulations, and the terms and
conditions of Federal awards;
(d) Take prompt action when instances of noncompliance are identified including
noncompliance identified in audit findings;
(e) Take reasonable measures to safeguard protected personally identifiable
information and other information the Federal awarding agency, the County
(either on its own behalf or in its capacity as Pontiac Delegee), or Pontiac
considers sensitive consistent with applicable Federal, State, local, and tribal
laws regarding privacy and obligations of confidentiality.
5.3. Grant Assurances, Certifications and Audit Requirements. The County
(either on its own behalf or in its capacity as Pontiac Delegee) and Pontiac agree
that each of them will comply with any and all standard assurances set forth in the
grant application and grant contract; will conform their behavior to the
requirements set forth in the relevant United States Office of Management and
Budget (OMB) circulars, the federal statutes and regulations identified in the
Edward Byrne Memorial Justice Assistance Grant Program FY 2017 Local
Solicitation (Exhibit C), the grant application and grant contract, and will remain
in compliance with the Federal requirements regarding lobbying, debarment,
responsibility, drug free environment, and non-discrimination; and, will conduct
such audits as may be required by the grant application, contract and award of
grant funds.
The Chief Legal Officer of Pontiac shall sign the "State or Local Government: FY
2017 Certification of Compliance with 8 U.S.C. § 1373" on behalf of Pontiac,
Subrecipient Agreement
JAG Grant Application 2017-H2553-MI-DJ 4
which is attached to this Agreement as Appendix II to Exhibit C. The Chief
Executive of Pontiac shall sign the "Certifications and Assurances by the Chief
Executive of the Applicant Government" on behalf of Pontiac, which is attached
to this Agreement as Appendix Ito Exhibit C.
5.4. Subrecipient Agreement Requirement. The County and Pontiac acknowledge
that in order to be eligible for the JAG funds, the Federal Government requires
them to enter into this Agreement setting forth their obligations regarding the
management and oversight of Grant funds.
5.5. Subrecipient Agreement Compliance. The County (either on its own behalf or
in its capacity as Pontiac Delegee) and Pontiac agree to abide by the terms and
conditions set forth in this Agreement relating to any and all aspects of the Grant
and management of Grant funds, including but not limited to: receipt of Grant
funds; use of Grant funds; reporting on the use of Grant funds and the
effectiveness of Grant funds in achieving the purposes for which they were
granted. The County (either on its own behalf or in its capacity as Pontiac
Delegee) and Pontiac shall comply with all other requirements established now, or
in the future, by the BJA and as may be required by the BJA or the Fiscal Agent
to achieve the smooth and efficient administration of the Grant, including, but not
limited to, the timely filing of reports as required by the BJA and management of
property and assets acquired with Grant funds.
5.6. Allocation and Obligation of Grant Funds. Any funds granted to the Parties by
the Department of Justice under the JAG Grant shall be allocated and expended
only as prescribed and permitted by the JAG Grant. Funds allocated for Pontiac
and administered by the Pontiac Delegee shall be directed to and used for law
enforcement goals and objectives within Pontiac. For the grant period October 1,
2016 — September 30, 2020, the total Federal Grant obligation and allocation for
Pontiac and administered by the Pontiac Delegee is ninety-six thousand, six
hundred sixty-four dollars ($96,664.00). The sum obligated and allocated to each
Party is set forth in Exhibit B which is fully incorporated here by reference. The
sum allocated for each Party may be expended over the four (4) year grant period
which extends through 2020. Any interest earned on funds shall inure to the
benefit of the County (either on its own behalf or in its capacity as Pontiac
Delegee).
5.7. Dispersal of Grant Funds. The County agrees to act as Fiscal Agent for any
funds granted to the County (either on its own behalf or in its capacity as Pontiac
Delegee) pursuant to their joint Grant application, including initial acceptance of
funds from the BJA and the dispersal of Grant funds up to the amounts
established by BJA. The County will not charge an administrative fee for acting
as Fiscal Agent pursuant to this Agreement.
5.8. Reporting Obligations.
a. The County (either on its own behalf or in its capacity as Pontiac Delegee)
Subrecipient Agreement
JAG Grant Application 2017-H2553-MI-DJ 5
shall be fully responsible for timely completing any and all compliance
reports required by BIA or timely providing information, in the agreed-upon
fottnat, necessary to complete any and all BJA compliance reports that are or
may be required under the Grant.
b. The County, when acting as Fiscal Agent, agrees that, provided it has received
the required reporting information, it shall be responsible for submitting to
BJA any and all reports and information that may be required in order to
fulfill the conditions of the Grant in a timely manner that fully comports with
the requirements of the Grant. The County will produce reports on the
individual and collective expenditure of Grant funds and remaining balance at
least annually.
c. The County, acting as Fiscal Agent, shall notify Pontiac, at the end of the
County's fiscal year, of the dollar amount of Grant Program funds released to
or for the benefit of Pontiac for that fiscal year. This amount shall include the
dollar amount for equipment purchased with Grant Program funds by the
County on behalf of Pontiac.
d. Pontiac shall comply with 2 CFR Part 200.501 Audit Requirements.
e. Pontiac shall acquire registration with the System for Award Management
(SAM). SAM is the repository for standard information about federal
financial assistance applicants, recipients, and subrecipients. The Office of
Justice Program (0JP) requires that all applicants (other than individuals) for
federal financial assistance maintain current registrations in the SAM
database. Applicants must update or renew their SAM registration annually to
maintain an active status. Information about SAM registration procedures can
be accessed at www.sam.gov .
5.9. Communication. The County (either on its own behalf or in its capacity as
Pontiac Delegee) agrees, upon request, to provide summary info' nation on its
compliance with Grant requirements to Pontiac and to provide other information
that may be required to ensure that the County, as original recipient of the Grant
funds, is able to perform all tasks and activities necessary to satisfy its obligations
as Fiscal Agent under the Grant.
5.10. Equipment and Property Acquisition.
5.10.1 If Grant funds are provided to the County (either on its own behalf or in its
capacity as Pontiac Delegee) to purchase equipment or property, the
County shall be responsible for procuring and paying for the equipment
according to the County's procurement policies or as otherwise required
by the Grant agreement.
5.10.2 If the County is acting on its own behalf, it shall accept title to the
equipment at delivery. If the County is acting as Pontiac Delegee, the
County shall accept and retain title to the equipment for as long as the
County is providing law enforcement services for Pontiac.
Subrecipient Agreement
JAG Grant Application 2017-H2553-MI-DJ 6
5.10.3 The County (either on its own behalf or in its capacity as Pontiac Delegee)
shall be responsible for creating, maintaining and updating a list/inventory
of all equipment purchased with Grant funds, beginning on the date on
which title to the property is transferred to the County (either on its own
behalf or in its capacity as Pontiac Delegee) and ending three (3) years
after the Grant has expired.
5.11. Hiring Employees. The County (either on its own behalf or in its capacity as
Pontiac Delegee) shall complete such reporting requirements regarding hiring as
may be set forth in the grant agreement that will be executed by the County and is
the subject of this Agreement. The County (either on its own behalf or in its
capacity as Pontiac Delegee) agrees to provide, as required by the Grant
agreement, salary certifications and any other detail that may be required for each
and every position.
5.12. Research and Development. No JAG funds will he used for Research and
Development.
5.13. Indirect Costs. No indirect costs shall be charged or reimbursed under
perfoonance of this Agreement.
5.14. Methods for collection, transmission and storage of information. Pontiac
should, whenever practicable, collect, transmit, and store Federal award-related
information in open and machine readable formats rather than in closed formats or
on paper in accordance with 2 CFR 200.335 - Methods for collection,
transmission and storage of infottnation.
5.15. Retention Requirements for Records. Financial records, supporting documents,
statistical records, and all other records of Pontiac pertinent to this Agreement
must be retained for a period of three years from the date of submission of the
final expenditure report. If any litigation, claim, or audit is started before the
expiration of the 3-year period, the records must be retained until all litigation,
claims, or audit findings involving the records have been resolved and final action
taken.
5.16. Access to Records. The Federal awarding agency, Inspectors General, the
Comptroller General of the United States, and the County, or any of their
authorized representatives, shall have the right of access to any documents,
papers, or other records of Pontiac which are pertinent to this Agreement or the
Grant, in order to make audits, examinations, excerpts, and transcripts. The right
also includes timely and reasonable access to Pontiac's personnel for the purpose
of interview and discussion related to such documents. The right of access to
Pontiac's records is not limited to the required retention period but last as long as
the records are retained.
Pontiac shall permit the County and auditors to have access to Pontiac' s records
Subrecipient Agreement
JAG Grant Application 2017-H2553-M1-DJ 7
and financial statements as necessary for the Grantee to complete program
monitoring and to meet the requirements in 2 CFR 200.331, 200.300 - 200.309,
and Subpart F of 2 CFR Part 200.
5.17. Remedies for Noncompliance. If Pontiac fails to comply with federal
statutes, regulations or the terms and conditions of this Agreement, the County
may impose additional conditions, as described in 2 CFR §200.207 Specific
Conditions. If the County deteunines that noncompliance cannot be remedied by
imposing additional conditions, the County may take one or more of the following
actions, as appropriate in the circumstances:
(a) disallow (that is, deny both use of funds and any applicable matching
credit for) all or part of the cost of the activity or action not in compliance;
(b) wholly or partly suspend or terminate the Agreement;
(c) recommend that the Federal awarding agency initiate suspension or
debarment proceedings as authorized under 2 CFR Part 180 and Federal
awarding agency regulations;
(d) withhold further funds for the project or program;
(e) take other remedies that may be legally available.
5.18. Closeout. The County shall close-out this Agreement when it determines that all
applicable administrative actions and all required work under this Agreement
have been completed by Pontiac. Pontiac shall comply with the closeout
provisions of 2 C.F.R. 200.343 (Closeout).
5.19. Duration. Unless terminated according to the provisions of Sections 5.13 or 5.14
or extended by a signed Amendment to this Agreement, this Agreement shall
expire by its own terms at 11:59:59 on September 30, 2020.
5.20. Office of the Great Seal. The County will file a copy of this Agreement with the
Clerk of the County of Oakland and the Office of the Great Seal of the State of
Michigan, as required by MCL 124.510, after it has been approved pursuant to
resolution of the authorized legislative body of the County and Pontiac and signed
by its authorized representative. Authorization may also be granted by the
signature of an emergency manager, if any.
5.21. Termination for Convenience.
a. The County, acting on its own behalf, may terminate this Agreement on 30
days written notice provided it fully and completely withdraws from
participation in the BSA Grant. Termination does not release the County from
complying with the teHus and conditions of the Grant until the date of
termination or for any other period specifically required by BJA.
b. Termination of this Agreement does not release the County (either on its own
behalf or in its capacity as Pontiac Delegee) or Pontiac from any obligations
they may have to the Grantor under the Grant application or Grant agreement
or as otherwise required by the BJA.
Subrecipient Agreement
JAG Grant Application 2017-H2553-M1-DJ 8
5.22. Assumption of Liability. A Party who is non-compliant with the Grant
requirements assumes sole risk and liability for its non-compliance including
liability for any penalties that may be imposed by the BJA or other department or
agency of the Federal Government because of its alleged non-compliance. A non-
compliant Party agrees that it will refrain from any actions to shift or assign
liability or responsibility for its non-compliance onto other Parties to this
Agreement.
The County shall not be responsible or liable to Pontiac if any of the JAG funds
obligated or allocated to Pontiac, as provided in this Agreement, are not awarded,
are disallowed, are ineligible, or are required to be refunded or returned to the
BJA, for any reason. Any ineligible Grant obligations or disallowed costs incurred
by Pontiac shall be the sole responsibility of Pontiac.
5.23. Non-Supplanting. The County (either on its own behalf or in its capacity as
Pontiac Delegee) and Pontiac, by entering into this Agreement, warrant and
represent that the funds for which the County will apply on their behalf will not
supplant or replace other state or local funding allocated to cover the identified
services.
5.24. Other Grant Warranties. The County (either on its own behalf or in its capacity
as Pontiac Delegee) and Pontiac warrant and certify that they are in compliance
with the warranties and certifications required in the Grant application. Pontiac
authorizes the County to make such warranties and certifications on its behalf.
The County (either on its own behalf or in its capacity as Pontiac Delegee) and
Pontiac will fully comply with the warranties and certifications throughout the
term of the Grant and this Agreement. Notwithstanding the above, Pontiac and its
Chief Legal Officer are solely responsible for certifying and warranting that
Pontiac will comply with 8 U.S.C. § 1373.
5.25. No Employee-Employer Relationship. Nothing in this Agreement shall be
construed as creating an employer-employee relationship between any Party
(including any of its Agents or delegees) and any other Party (including any of its
Agents or delegees),
5.26. No Indemnification. The County, on its own behalf, shall be responsible for its
own acts and/or omissions and the acts and/or omissions of its Agents.
Indemnification between Pontiac and the County is as set forth in the law
enforcement services agreement between them. Nothing in this Agreement shall
be construed as creating an obligation to indemnify or defend any other Party or
Parties for any Claim, damage or liability arising out of or stemming from any act
or action of a Party or delegee.
5.27. No Third Party Beneficiaries. Except as provided for the benefit of the County
(either on its own behalf or in its capacity as Pontiac Delegee) and Pontiac, this
Agreement does not and is not intended to create any obligation, duty, promise,
Subrecipient Agreement
JAG Grant Application 2017-H2553-MI-DJ 9
contractual right or benefit, right to indemnification, right to subrogation and/or
any other right in favor of any other person or entity.
5.28. Reservation of Rights. This Agreement does not, and is not intended to impair,
divest, delegate, or contravene any constitutional, statutory, and/or other legal
right, privilege, power, obligation, duty or immunity of the County (either on its
own behalf or in its capacity as Pontiac Delegee) and Pontiac. Nothing in this
Agreement shall be construed as a waiver of governmental immunity.
5.29. Agreement Modifications or Amendments. Any modifications, amendments,
rescissions, waivers, or releases to this Agreement must be in writing and signed
by the County (either on its own behalf or in its capacity as Pontiac Delegee) and
Pontiac.
5.30. No Implied Waiver. Absent a written waiver, no act, failure, or delay to pursue
or enforce any rights or remedies under this Agreement shall constitute a waiver
of those rights with regard to any existing or subsequent breach of this
Agreement. No waiver of any term, condition, or provision of this Agreement,
whether by conduct or otherwise, in one or more instances, shall be deemed or
construed as a continuing waiver of any term, condition, or provision of this
Agreement. No wavier by any Party shall subsequently affect its right to require
strict performance of this Agreement.
5.31. Severability. If a court of competent jurisdiction finds a tem' or condition of this
Agreement to be illegal or invalid, then the term or condition shall be deemed
severed from this Agreement. All other terms, conditions, and provisions of this
Agreement shall remain in full force and effect.
5.32. Discrimination. The County (either on its own behalf or in its capacity as
Pontiac Delegee) and Pontiac shall not discriminate against their employees,
agents, applicants for employment, or another person or entities with respect to
hire, tenure, terms, conditions, and privileges of employment, or any matter
directly or indirectly related to employment in violation of any federal, state or
local law.
5.33. Permits and Licenses. The County (either on its own behalf or in its capacity as
Pontiac Delegee) and Pontiac shall be responsible for obtaining and maintaining,
throughout the term of this Agreement, all licenses, permits, certificates, and
governmental authorizations necessary to carry out its obligations and duties
pursuant to this Agreement.
5.34. Delegation/Subcontract/Assignment. The County (either on its own behalf or in
its capacity as Pontiac Delegee) and Pontiac shall not delegate, subcontract,
and/or assign any obligations or rights under this Agreement without the prior
written consent of the BJA Edward Byrne Justice Assistance Grant (JAG)
Program and notice of such consent to the County acting as Fiscal Agent.
Subrecipient Agreement
JAG Grant Application 2017-H2553-M1-DJ 10
5.35. Survival of Terms. The following sections shall survive temtination of this
Agreement: Grant Compliance; Reporting Obligations; Retention Requirements
for Records; Access to Records; Reservation of Rights; Governing Law;
Severability; No Indemnification; Equipment and Property Acquisition; Closeout;
and Survival of Terms.
5.36. Counterparts. This Agreement may be executed in counterparts, each of which
shall be an original and all of which shall constitute but one and the same
instrument.
5.37. Knowledge of Terms and Conditions. The County (either on its own behalf or
in its capacity as Pontiac Delegee) and Pontiac have fully reviewed the terms,
conditions and requirements of the Grant and this Agreement and accept that the
obligations set forth in those terms, conditions and requirements apply fully and
completely to them regardless of the amount of each individual Grant or
percentage of the full dollar amount granted by BJA. The County (either on its
own behalf or in its capacity as Pontiac Delegee) and Pontiac each acknowledges
its obligation to fulfill those conditions, requirements, and obligations in order to
comply with Grant requirements.
5.38. Notice. Notices given under this Agreement shall be in writing and shall be
personally delivered, sent by express delivery service, certified mail, or first class
U.S. mail, postage prepaid and addressed to the contact persons listed in Exhibit
A. Notice will be deemed given on the date when one of the following first
occurs: 1) the date of actual receipt; 2) the next business day when notice is sent
express delivery service or personal delivery; or 3) three days after mailing first
class or certified U.S. mail. A Party may change the contact person by notifying
the other Party in writing.
5.39. Governing Law. This Agreement shall be governed, interpreted, and enforced by
the laws of the State of Michigan, without regard to Michigan's conflict of laws
provisions.
5.40. The County (either on its own behalf or in its capacity as Pontiac Delegee) and
Pontiac have taken all actions and secured all approvals necessary to authorize
and complete this Agreement. The persons signing this Agreement on behalf of
The County (either on its own behalf or in its capacity as Pontiac Delegee) and
Pontiac have legal authority to sign this Agreement and bind the Parties to the
terms and conditions it contains.
5.41. Entire Agreement. This Agreement represents the entire Agreement between the
Parties for JAG grant applications for fiscal year 2017 and supersedes all other
Agreements between The County (either on its own behalf or in its capacity as
Pontiac Delegee) and Pontiac governing the matters described here, limited to
JAG Grant Application Number 2017-H2553-MI-DJ, for fiscal year 2017. The
Subrecipient Agreement
JAG Grant Application 2017-H2553-M1-DJ 11
language of this Agreement shall be construed as a whole according to its fair
meaning, and not construed strictly for or against any Party.
In consideration of the mutual promises, obligations, representations, and assurances in this
Agreement, pursuant to the requirements of the Edward Byrne Justice Assistance Grant (JAG)
Program that, in order to make application for Grant funds that may be available, the Parties
enter into this Agreement.
For the City of Pontiac
(print name)
For the County of Oakland:
(print name)
Date
Date
Subrecipient Agreement
JAG Grant Application 2017-H2553-M1-DJ 12
Exhibit A
List of Governmental Entities Certified as Disparate by the Bureau of Justice Assistance
for Purposes of Applying for Edward Byrne Justice Assistance Grant Funds
State Jurisdiction Name
MI OAKLAND COUNTY
MI PONTIAC CITY
Subrecipient Agreement
JAG Grant Application 2017-H2553-MI-DJ 13
Exhibit B
Grant Fund Allocations
Jurisdiction Name
OAKLAND COUNTY
PONTIAC CITY
TOTAL
Allocation
$52,994
$96,664
$149,658
Subrecipient Agreement
JAG Grant Application 2017-H2553-MI-DJ 14
Exhibit C
Edward Byrne Memorial Justice Assistance Grant Program
FY 2017 Local Solicitation
Subrecipient Agreement
JAG Grant Application 2017-H2553-MI-DJ 15
OMB No. 1121-0329
Approval Expires 12/31/2018
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Exhibit C
The U.S. Department of Justice (DOA Office of Justice Programs (0JP), Bureau of Justice
Assistance (BJA) is seeking applications for the Edward Byrne Memorial Justice Assistance
Grant (JAG) Program. This program furthers the Department's mission by assisting State, local,
and tribal efforts to prevent or reduce crime and violence.
Edward Byrne Memorial
Justice Assistance Grant Program
FY 2017 Local Solicitation
Applications Due: September 5, 2017
Eligibility
Only units of local government may apply under this solicitation. By law, for purposes of the
JAG Program, the term "units of local government" includes a town, township, village, parish,
city, county, borough, or other general purpose political subdivision of a state; or, it may also be
a federally recognized Indian tribal government that performs law enforcement functions (as
determined by the Secretary of the Interior). A unit of local government may be any law
enforcement district or judicial enforcement district established under applicable State law with
authority to independently establish a budget and impose taxes; for example, in Louisiana, a
unit of local government means a district attorney or parish sheriff.
A JAG application is not complete, and a unit of local government may not receive award funds,
unless the chief executive of the applicant unit of local government (e.g., a mayor) properly
executes, and the unit of local government submits, the "Certifications and Assurances by Chief
Executive of Applicant Government" attached to this solicitation as Appendix
In addition, as discussed further below, in order validly to accept a Fiscal Year (FY) 2017 JAG
award, the chief legal officer of the applicant unit of local government must properly execute,
and the unit of local government must submit, the specific certification regarding compliance
with 8 U.S.C. § 1373 attached to this solicitation as Appendix II. (Note: this requirement does
not apply to Indian tribal governments.) (The text of 8 U.S.C. § 1373 appears in Appendix II.)
Eligible allocations under JAG are posted annually on the JAG web page under "Funding."
Deadline
Applicants must register in the OJP Grants Management System (GMSI prior to submitting an
application under this solicitation. All applicants must register, even those that previously
registered in GMS. Select the "Apply Online" button associated with the solicitation title. All
registrations and applications are due by 5 p.m. eastern time on September 5,2017.
This deadline does not apply to the certification regarding compliance with 8 U.S.C. § 1373. As
explained below, a unit of local government (other than an Indian tribal government) may not
validly accept an award unless that certification is submitted to the Office of Justice Programs
(OJP) on or before the day the unit of local government submits the signed award acceptance
documents.
For additional information, see How to Apply in Section D. Application and Submission
Information.
Contact Information
For technical assistance with submitting an application, contact the Grants Management
System (GMS) Support Hotline at 888-549-9901, option 3, or via email at
GMS.HelpDeskusdoj.00v. The GMS Support Hotline operates 24 hours a day, 7 days a week,
including on federal holidays.
An applicant that experiences unforeseen GMS technical issues beyond its control that prevent
it from submitting its application by the deadline must email the National Criminal Justice
Reference Service (NCJRS) Response Center at qrantsncjrs.gov within 24 hours after the
application deadline in order to request approval to submit its application. Additional
information on reporting technical issues appears under "Experiencing Unforeseen GMS
Technical Issues" in How to Apply in Section D. Application and Submission Information.
For assistance with any other requirement of this solicitation, applicants may contact the
NCJRS Response Center by telephone at 1-800-851-3420; via TTY at 301-240-6310
(hearing impaired only); by email at grantsancirs.dov; by fax to 301-240-5830, or by web chat
at https://webcontact.ncirs.dovincjchatichat.jsp. The NCJRS Response Center hours of
operation are 10:00 a.m. to 6:00 p.m. eastern time, Monday through Friday, and 10:00 a.m. to
8:00 p.m. eastern time on the solicitation close date. Applicants also may contact the
appropriate BJA State Policy Advisor.
Funding opportunity number assigned to this solicitation: BJA-2017-11301
Release date: August 3,2017
2
BJA-2017-11301
Contents
A. Program Description 5
Overview 5
Program-Specific Information 5
Permissible uses of JAG Funds — In general 5
Limitations on the use of JAG funds 6
Required compliance with applicable federal laws 8
BJA areas of emphasis 9
Goals, Objectives, and Deliverables 10
Evidence-Based Programs or Practices 10
B. Federal Award Information 11
Type of Award 11
Financial Management and System of Internal Controls 12
Budget and Financial Information 13
Cost Sharing or Match Requirement 14
Pre-Agreement Costs (also known as Pre-award Costs) 14
Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs 14
Costs Associated with Language Assistance (if applicable) 14
C. Eligibility Information 15
D. Application and Submission Information 15
What an Application Should Include 15
How to Apply 26
E. Application Review Information 28
Review Process 28
F. Federal Award Administration Information 29
Federal Award Notices 29
Statutory and Regulatory Requirements; Award Conditions 29
General Information about Post-Federal Award Reporting Requirements 30
G. Federal Awarding Agency Contact(s) 31
H. Other Information 31
Freedom of Information Act and Privacy Act (5 U.S.C. § 552 and 5 U.S.C. § 552a) 31
Provide Feedback to OJP 32
Application Checklist 33
Appendix I 35
3
BJA-2017-11301
Appendix II 37
Appendix III 39
Appendix IV 40
4
BJA-2017-11301
Edward Byrne Memorial Justice Assistance
Grant Program
FY 2017 Local Solicitation
CFDA #16.738
A. Program Description
Overview
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of
federal criminal justice funding to States and units of local government. BJA will award JAG
Program funds to eligible units of local government under this FY 2017 JAG Program Local
Solicitation. (A separate solicitation will be issued for applications to BJA directly from States.)
Statutory Authority: The JAG Program statute is Subpart I of Part E of Title I of the Omnibus
Crime Control and Safe Streets Act of 1968. Title I of the "Omnibus Act" generally is codified at
Chapter 26 of Title 42 of the United States Code; the JAG Program statute is codified at 42
U.S.C. §§ 3750-3758. See also 28 U.S.C. § 530C(a).
Program-Specific Information
Permissible uses of JAG Funds — In general
In general, JAG funds awarded to a unit of local government under this FY 2017 solicitation may
be used to provide additional personnel, equipment, supplies, contractual support, training,
technical assistance, and information systems for criminal justice, including for any one or more
of the following:
• Law enforcement programs
• Prosecution and court programs
• Prevention and education programs
• Corrections and community corrections programs
• Drug treatment and enforcement programs
• Planning, evaluation, and technology improvement programs
• Crime victim and witness programs (other than compensation)
• Mental health programs and related law enforcement and corrections programs,
including behavioral programs and crisis intervention teams
Under the JAG Program, units of local government may use award funds for broadband
deployment and adoption activities as they relate to criminal justice activities.
5
BJA-2017-11301
Limitations on the use of JAG funds
Prohibited and controlled uses of funds – JAG funds may not be used (whether directly or
indirectly) for any purpose prohibited by federal statute or regulation, including those purposes
specifically prohibited by the JAG Program statute as set out at 42 U.S.C. § 3751(d):
(1) Any security enhancements or any equipment to any nongovernmental entity
that is not engaged in criminal justice or public safety.
(2) Unless the Attorney General certifies that extraordinary and exigent
circumstances exist that make the use of such funds to provide such matters
essential to the maintenance of public safety and good order—
(a) Vehicles (excluding police cruisers), vessels (excluding police boats), or
aircraft (excluding police helicopters)
(b) Luxury items
(c) Real estate
(d) Construction projects (other than penal or correctional institutions)
(e) Any similar matters
For additional information on expenditures prohibited under JAG, as well as expenditures that
are permitted but "controlled," along with the process for requesting approval regarding
controlled items, refer to the JAG Prohibited and Controlled Expenditures Guidance. Information
also appears in the JAG FAQs.
Cap on use of JAG award funds for administrative costs – A unit of local government may use
up to 10 percent of a JAG award, including up to 10 percent of any earned interest, for costs
associated with administering the award.
Prohibition of supplanting; no use of JAG funds as "match"– JAG funds may not be used to
supplant State or local funds but must be used to increase the amounts of such funds that
would, in the absence of federal funds, be made available for law enforcement activities. See
the JAG FAQs on BJA's JAG web page for examples of supplanting.
Although supplanting is prohibited, as discussed under "What An Application Should Include,"
the leveraging of federal funding is encouraged.
Absent specific federal statutory authority to do so, JAG award funds may not be used as
"match" for the purposes of other federal awards.
Other restrictions on use of funds– If a unit of local government chooses to use its FY 2017
JAG funds for particular, defined types of expenditures, it must satisfy certain preconditions:
• Body-Worn Cameras (BWC)
A unit of local government that proposes to use FY 2017 JAG award funds to purchase
BWC equipment or to implement or enhance BWC programs, must provide to OJP a
certification(s) that the unit of local government has policies and procedures in place
related to BWC equipment usage, data storage and access, privacy considerations,
training, etc. The certification can be found at:
https://www.bia.qov/Fundind/BodyWornCameraCert.pdf.
6
BJA-2017-11301
A unit of local government that proposes to use JAG funds for BWC-related expenses
will have funds withheld until the required certification is submitted and approved by
OJP.
The EWA BWC Toolkit provides model BWC policies and best practices to assist
departments in implementing BWC programs.
Apart from the JAG Program, BJA provides funds under the Body-Worn Camera Policy
and Implementation Program (BWC Program). The BWC Program allows jurisdictions to
develop and implement policies and practices required for effective program adoption
and address program factors including the purchase, deployment, and maintenance of
camera systems and equipment; data storage and access; and privacy considerations.
Interested units of Local government may wish to refer to the BWC web page for more
information. Units of local government should note, however, that JAG funds may not be
used as any part of the 50 percent match required by the BWC Program.
• Body Armor
Ballistic-resistant and stab-resistant body armor can be funded through the JAG
Program, as well as through BJA's Bulletproof Vest Partnership (BVP) Program. The
BVP Program is designed to provide a critical resource to local law enforcement through
the purchase of ballistic-resistant and stab-resistant body armor. For more information
on the BVP Program, including eligibility and application, refer to the BVP web page.
Units of local government should note, however, that JAG funds may not be used as any
part of the 50 percent match required by the BVP Program.
Body armor purchased with JAG funds may be purchased at any threat level, make, or
model from any distributor or manufacturer, as long as the body armor has been tested
and found to comply with the latest applicable National Institute of Justice (NU) ballistic
or stab standards. In addition, body armor purchased must be made in the United
States.
As is the case in the BVP Program, units of local government that propose to purchase
body armor with JAG funds must certify that law enforcement agencies receiving body
armor have a written "mandatory wear policy in effect. FAQs related to the mandatory
wear policy and certifications can be found at:
https://www.bia.gov/Funding/JAGFAQ.pdf . This policy must be in place for at least all
uniformed officers before any FY 2017 funding can be used by the unit of local
government for body armor. There are no requirements regarding the nature of the
policy other than it being a mandatory wear policy for all uniformed officers while on
duty. The certification must be signed by the Authorized Representative and must be
attached to the application if proposed as part of the application. If the unit of local
government proposes to change project activities to utilize JAG funds to purchase body
armor after the award is accepted, the unit of local government must submit the signed
certification to BJA at that time. A mandatory wear concept and issues paper and a
model policy are available by contacting the BVP Customer Support Center at
vestsusdoj.gov or toll free at 1-877-758-3787. The certification form related to
mandatory wear can be found at:
vvww.bia.gov/Funding/BodyArmorMandatoryWearCert.pdf.
• DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database
7
133A-2017-11301
If JAG Program funds will be used for DNA testing of evidentiary materials, any resulting
eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS,
the national DNA database operated by the Federal Bureau of Investigation [FBI]) by a
government DNA lab with access to CODIS. No profiles generated with JAG funding
may be entered into any other non-governmental DNA database without prior express
written approval from BJA.
In addition, funds may not be used for purchase of DNA equipment and supplies when
the resulting DNA profiles from such technology are not accepted for entry into CODIS.
• Interoperable Communication
Units of local government (including subrecipients) that use FY 2017 JAG funds to
support emergency communications activities (including the purchase of interoperable
communications equipment and technologies such as voice-over-internet protocol
bridging or gateway devices, or equipment to support the build out of wireless
broadband networks in the 700 MHz public safety band under the Federal
Communications Commission [FCC] Waiver Order) should review FY 2017 SAFECOM
Guidance. The SAFECOM Guidance is updated annually to provide current information
on emergency communications policies, eligible costs, best practices, and technical
standards for State, local, tribal, and territorial grantees investing federal funds in
emergency communications projects. Additionally, emergency communications projects
should support the Statewide Communication Interoperability Plan (SCIP) and be
coordinated with the fulltime Statewide lnteroperability Coordinator (SWIC) in the State
of the project. As the central coordination point for their State's interoperability effort, the
SWIC plays a critical role, and can serve as a valuable resource. SWICs are responsible
for the implementation of SCIP through coordination and collaboration with the
emergency response community. The U.S. Department of Homeland Security Office of
Emergency Communications maintains a list of SWICs for each of the States and
territories. Contact OEChq.dhs.gov . All communications equipment purchased with FY
2017 JAG Program funding should be identified during quarterly performance metrics
reporting.
In order to promote information sharing and enable interoperability among disparate
systems across the justice and public safety communities, OJP requires the recipient to
comply with DOJ's Global Justice Information Sharing Initiative guidelines and
recommendations for this particular grant. Recipients must conform to the Global
Standards Package (GSP) and all constituent elements, where applicable, as described
at: httbs://wwvv.it.oib.dov/oso drantcondition. Recipients must document planned
approaches to information sharing and describe compliance to GSP and an appropriate
privacy policy that protects shared information, or provide detailed justification for why
an alternative approach is recommended.
Required compliance with applicable federal laws
By law, the chief executive (e.g., the mayor) of each unit of local government that applies for an
FY 2017 JAG award must certify that the unit of local government will "comply with all provisions
of [the JAG program statute] and all other applicable Federal laws." To satisfy this requirement,
each unit of local government applicant must submit two properly executed certifications using
the forms shown in Appendix I and Appendix II.
All applicants should understand that OJP awards, including certifications provided in
connection with such awards, are subject to review by DOJ, including by OJP and by the DOJ
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Office of the Inspector General. Applicants also should understand that a materially false,
fictitious, or fraudulent statement (or concealment or omission of a material fact) in a
certification submitted to OJP in support of an application may be the subject of criminal
prosecution, and also may result in civil penalties and administrative remedies for false claims
or otherwise. Administrative remedies that may be available to OJP with respect to an FY 2017
award include suspension or termination of the award, placement on the DOJ high risk grantee
list, disallowance of costs, and suspension or debarment of the recipient.
BJA areas of emphasis
BJA recognizes that there are significant pressures on local criminal justice systems. In these
challenging times, shared priorities and leveraged resources can make a significant impact. As
a component of OJP, BJA intends to focus much of its work on the areas of emphasis described
below, and encourages each unit of local government recipient of an FY 2017 JAG award to join
us in addressing these challenges:
• Reducing Gun Violence — Gun violence has touched nearly every State and local
government in America. While our nation has made great strides in reducing violent
crime, some municipalities and regions continue to experience unacceptable levels of
violent crime at rates far in excess of the national average. BJA encourages units of
local government to invest JAG funds in programs to combat gun violence, enforce
existing firearms laws, and improve the process for ensuring that persons prohibited
from purchasing guns are prevented from doing so by enhancing reporting to the FBI's
National Instant Criminal Background Check System (NICS).
• National Incident-Based Reporting System (N1BRS)— The FBI has formally announced
its intentions to establish NIBRS as the law enforcement crime data reporting standard
for the nation. The transition to NIBRS will provide a more complete and accurate picture
of crime at the national, State, and local levels. Once this transition is complete, the FBI
will no longer collect summary data and will accept data only in the NIBRS format. Also,
once the transition is complete, JAG award amounts will be calculated on the basis of
submitted NIBRS data. Transitioning all law enforcement agencies to NIBRS is the first
step in gathering more comprehensive crime data. BJA encourages recipients of FY
2017 JAG awards to use JAG funds to expedite the transition to NIBRS.
• Officer Safety and Wellness — The issue of law enforcement safety and wellness is an
important priority for the Department of Justice. Preliminary data compiled by the
National Law Enforcement Officers Memorial Fund indicates that there were 135 line-of-
duty law enforcement deaths in 2016—the highest level in the past 5 years and a 10
percent increase from 2015 (123 deaths).
Firearms-related deaths continued to be the leading cause of death (64), increasing 56
percent from 2015 (41). Of particular concern is that of the 64 firearms-related deaths,
21 were as a result of ambush-style attacks representing the highest total in more than
two decades. Traffic-related deaths continued to rise in 2016 with 53 officers killed, a 10
percent increase from 2015 (48 deaths). Additionally, there were 11 job-related illness
deaths in 2016, mostly heart attacks.
BJA sees a vital need to focus not only on tactical officer safety concerns but also on
health and wellness as they affect officer performance and safety. It is important for law
enforcement to have the tactical skills necessary, and also be physically and mentally
well, to perform, survive, and be resilient in the face of the demanding duties of the
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profession. BJA encourages units of local government to use JAG funds to address
these needs by providing training, including paying for tuition and travel expenses
related to attending trainings such as VALOR training, as well as funding for health and
wellness programs for law enforcement officers.
• Border Security – The security of United States borders is critically important to the
reduction and prevention of transnational drug-trafficking networks and combating all
forms of human trafficking within the United States (sex and labor trafficking of foreign
nationals and U.S. citizens of all sexes and ages). These smuggling operations on both
sides of the border contribute to a significant increase in violent crime and U.S. deaths
from dangerous drugs. Additionally, illegal immigration continues to place a significant
strain on federal, State, and local resources—particularly on those agencies charged
with border security and immigration enforcement—as well as the local communities into
which many of the illegal immigrants are placed. BJA encourages units of local
government to use JAG funds to support law enforcement hiring, training, and
technology enhancement in the area of border security.
• Collaborative Prosecution – BJA supports strong partnerships between prosecutors and
police as a means to improve case outcomes and take violent offenders off the street.
BJA strongly encourages State and local law enforcement to foster strong partnerships
with prosecutors to adopt new collaborative strategies aimed at combating increases in
crime, particularly violent crime. (BJA's "Smart Prosecution" Initiative is a related effort
by OJP to promote partnerships between prosecutors and researchers to develop and
deliver effective, data-driven, evidence-based strategies to solve chronic problems and
fight crime.)
Goals, Objectives, and Deliverables
In general, the FY 2017 JAG Program is designed to provide additional personnel, equipment,
supplies, contractual support, training, technical assistance, and information systems for
criminal justice. The JAG Local Program is designed to assist units of local government with
respect to criminal justice.
As discussed in more detail below, a unit of local government that receives an FY 2017 JAG
award will be required to prepare various types of reports and to submit data related to
performance measures and accountability. The Goals, Objectives, and Deliverables are directly
related to the JAG Progam accountability measures.
Evidence-Based Programs or Practices
OJP strongly emphasizes the use of data and evidence in policy making and program
development in criminal justice, juvenile justice, and crime victim services. OJP is committed to:
• Improving the quantity and quality of evidence OJP generates
• Integrating evidence into program, practice, and policy decisions within OJP and the
field
• Improving the translation of evidence into practice
OJP considers programs and practices to be evidence-based when their effectiveness has been
demonstrated by causal evidence, generally obtained through one or more outcome
evaluations. Causal evidence documents a relationship between an activity or intervention
(including technology) and its intended outcome, including measuring the direction and size of a
change, and the extent to which a change may be attributed to the activity or intervention.
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BJA-2017-11301
Causal evidence depends on the use of scientific methods to rule out, to the extent possible,
alternative explanations for the documented change. The strength of causal evidence, based on
the factors described above, will influence the degree to which OJP considers a program or
practice to be evidence-based. The OJP CrimeSolutions.gov website is one resource that
applicants may use to find information about evidence-based programs in criminal justice,
juvenile justice, and crime victim services.
A useful matrix of evidence-based policing programs and strategies is available through the
Center for Evidence-Based Crime Policy at George Mason University. BJA offers a number of
program models designed to effectively implement promising and evidence-based strategies
through the BJA "Smart Suite" of programs, including Smart Policing, Smart Supervision, Smart
Pretrial, Smart Defense, Smart Prosecution, Smart Reentry, and others (see:
https://www.bia.gov/Programs/CRPPE/smartsuite.html). BJA encourages units of local
government to use JAG funds to support these "smart on crime" strategies, including effective
partnerships with universities, research partners, and non-traditional criminal justice partners.
BJA Success Stories
The BJA Success Stories web page features projects that have demonstrated success or
shown promise in reducing crime and positively impacting communities. This web page will be a
valuable resource for States, localities, territories, tribes, and criminal justice professionals that
seek to identify and learn about JAG and other successful BJA-funded projects linked to
innovation, crime reduction, and evidence-based practices. BJA strongly encourages the
recipient to submit success stories annually (or more frequently).
If a unit of local government has a success story it would like to submit, it may be submitted
through My BJA account, using "add a Success Story" and the Success Story Submission form.
Register for a My BJA account using this registration link.
B. Federal Award Information
BJA estimates that it will make up to 1,100 local awards totaling an estimated $83,000,000.
Awards of at least $25,000 are 4 years in length, and award periods will be from October 1,
2016 through September 30, 2020. Extensions beyond this period may be made on a case-by-
case basis at the discretion of BJA and must be requested via GMS no less than 30 days prior
to the grant end date.
Awards of less than $25,000 are 2 years in length, and award periods will be from October 1,
2016 through September 30, 2018. Extensions of up to 2 years can be requested for these
awards via GMS no less than 30 days prior to the grant end date, and will be automatically
granted upon request.
All awards are subject to the availability of appropriated funds and to any modifications or
additional requirements that may be imposed by statute.
Type of Award
BJA expects that any award under this solicitation will be in the form of a grant. See Statutory
and Regulatory Requirements; Award Conditions, under Section F. Federal Award
Administration Information, for a brief discussion of important statutes, regulations, and award
conditions that apply to many (or in some cases, all) 0..IP grants.
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JAG awards are based on a statutory formula as described below.
Once each fiscal year's overall JAG Program funding level is determined, BJA works with the
Bureau of Justice Statistics (BJS) to begin a four-step grant award calculation process, which, in
general, consists of:
(1) Computing an initial JAG allocation for each State, based on its share of violent crime
and population (weighted equally).
(2) Reviewing the initial JAG allocation amount to determine if the State allocation is less
than the minimum award amount defined in the JAG legislation (0.25 percent of the
total). If this is the case, the State is funded at the minimum level, and the funds required
for this are deducted from the overall pool of JAG funds. Each of the remaining States
receive the minimum award plus an additional amount based on its share of violent
crime and population.
(3) Dividing each State's final award amount (except for the territories and District of
Columbia) between the State and its units of local governments at a rate of 60 and 40
percent, respectively.
(4) Determining unit of local government award allocations, which are based on their
proportion of the State's 3-year violent crime average. If the "eligible award amount" for a
particular unit of local government as determined on this basis is $10,000 or more, then
the unit of local government is eligible to apply directly to OJP (under the JAG Local
solicitation) for a JAG award. If the "eligible award amount" to a particular unit of local
government as determined on this basis would be less than $10,000, however, the funds
are not made available for a direct award to that particular unit of local government, but
instead are added to the amount that otherwise would have been awarded to the State.
Financial Management and System of Internal Controls
Award recipients and subrecipients (including recipients or subrecipients that are pass-through
entities') must, as described in the Part 200 Uniform Requirements 2 as set out at 2 C.F.R.
200.303:
(a) Establish and maintain effective internal control over the Federal award that
provides reasonable assurance that [the recipient (and any subrecipient)] is
managing the Federal award in compliance with Federal statutes, regulations,
and the terms and conditions of the Federal award. These internal controls
should be in compliance with guidance in "Standards for Internal Control in the
Federal Government" issued by the Comptroller General of the United States
and the "Internal Control Integrated Framework", issued by the Committee of
Sponsoring Organizations of the Treadway Commission (COSO).
(b) Comply with Federal statutes, regulations, and the terms and conditions of the
Federal awards.
1 For purposes of this solicitation, the phrase "pass-through entity" includes any recipient or subrecipient that provides
a subaward ("subgrant") to carry out part of the funded award or program.
2 The "Part 200 Uniform Requirements" refers to the DOJ regulation at 2 C.F.R Part 2800, which adopts (with certain
modifications) the provisions of 2 C.F.R. Part 200.
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(c) Evaluate and monitor [the recipient's (and any subrecipient's)] compliance with
statutes, regulations, and the terms and conditions of Federal awards.
(d) Take prompt action when instances of noncompliance are identified including
noncompliance identified in audit findings.
(e) Take reasonable measures to safeguard protected personally identifiable
information and other information the Federal awarding agency or pass-through
entity designates as sensitive or [the recipient (or any subrecipient)] considers
sensitive consistent with applicable Federal, State, local, and tribal laws
regarding privacy and obligations of confidentiality.
To help ensure that applicants understand the administrative requirements and cost principles,
OJP encourages prospective applicants to enroll, at no charge, in the DOJ Grants Financial
Management Online Training, available here.
Budget and Financial Information
Trust Fund — Units of local government may draw down JAG funds either in advance or on a
reimbursement basis. To draw down in advance, a trust fund must be established in which to
deposit the funds. The trust fund may or may not be an interest-bearing account. If
subrecipients draw down JAG funds in advance, they also must establish a trust fund in which
to deposit funds.
Tracking and reporting regarding JAG funds used for State administrative costs — As indicated
earlier, a unit of local government may use up to 10 percent of a JAG award, including up to 10
percent of any earned interest, for costs associated with administering the award. Administrative
costs (when utilized) must be tracked separately; a recipient must report in separate financial
status reports (SF-425) those expenditures that specifically relate to each particular JAG award
during any particular reporting period.
No commingling — Both the unit of local government recipient and all subrecipients of JAG funds
are prohibited from commingling funds on a program-by-program or project-by-project basis. For
this purpose, use of the administrative JAG funds to perform work across all active awards in
any one year is not considered comingling.
Disparate Certification — In some cases, as defined by the legislation, a disparity may exist
between the funding eligibility of a county and its associated municipalities. Three different types
of disparities may exist:
• The first type is a zero-county disparity. This situation exists when one or more
municipalities within a county are eligible for a direct award but the county is not; yet the
county is responsible for providing criminal justice services (such as prosecution and
incarceration) for the municipality. In this case, the county is entitled to part of the
municipality's award because it shares the cost of criminal justice operations, although it
may not report crime data to the FBI. This is the most common type of disparity.
• A second type of disparity exists when both a county and a municipality within that
county qualify for a direct award, but the award amount for the municipality exceeds 150
percent of the county's award amount.
BJA-2017-11301
• The third type of disparity occurs when a county and multiple municipalities within that
county are all eligible for direct awards, but the sum of the awards for the individual
municipalities exceeds 400 percent of the county's award amount.
Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application
for the aggregate eligible allocation to all disparate municipalities. The joint application must
determine and specify the award distribution to each unit of local government and the purposes
for which the funds will be used. When beginning the JAG application process, a Memorandum
of Understanding (MOU) that identifies which jurisdiction will serve as the applicant or fiscal
agent for joint funds must be completed and signed by the Authorized Representative for each
participating jurisdiction. The signed MOU should be attached to the application. For a sample
MOU, go to: www.bia.gov/Fundinq/JAGMOU.pdf.
Cost Sharing or Match Requirement
The JAG Program does not require a match.
For additional cost sharing and match information, see the DOJ Grants Financial Guide.
Pre-Agreement Costs (also known as Pre-award Costs)
Pre-agreement costs are costs incurred by the applicant prior to the start date of the period of
performance of the grant award.
OJP does not typically approve pre-agreement costs. An applicant must request and obtain the
prior written approval of OJP for any such costs. All such costs incurred prior to award and prior
to approval of the costs are incurred at the sole risk of the applicant. (Generally, no applicant
should incur project costs before submitting an application requesting federal funding for those
costs.)
Should there be extenuating circumstances that make it appropriate for OJP to consider
approving pre-agreement costs, the applicant may contact the point of contact listed on the title
page of this solicitation for the requirements concerning written requests for approval. if
approved in advance by OJP, award funds may be used for pre-agreement costs, consistent
with the recipient's approved budget and applicable cost principles. See the section on "Costs
Requiring Prior Approval" in the DOJ Grants Financial Guide for more information.
Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costsi
OJP strongly encourages every applicant that proposes to use award funds for any conference-,
meeting-, or training-related activity (or similar event) to review carefully—before submitting an
application—the OJP and DOJ policy and guidance on approval, planning, and reporting of such
events, available at:
https://www.ojp.qov/financialquide/D0J/PostawardRequirements/chapter3.10a.htm.
OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs;
(2) require prior written approval (which may affect project timelines) of most conference,
meeting, and training costs for cooperative agreement recipients, as well as some conference,
meeting, and training costs for grant recipients; and (3) set cost limits, which include a general
prohibition of all food and beverage costs.
Costs Associated with Language Assistance (if applicable)
If an applicant proposes a program or activity that would deliver services or benefits to
individuals, the costs of taking reasonable steps to provide meaningful access to those services
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BJA-2017-11301
or benefits for individuals with limited English proficiency may be allowable. Reasonable steps
to provide meaningful access to services or benefits may include interpretation or translation
services, where appropriate.
For additional information, see the "Civil Rights Compliance" section under "Overview of Legal
Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2017
Awards" in the OJP Funding Resource Center.
C. Eligibility Information
For information on eligibility, see the title page of this solicitation.
Note that, as discussed in more detail below, the certification regarding compliance with
8 U.S.C. § 1373 must be executed and submitted before a unit of local government (other than
an Indian tribal government) can make a valid award acceptance. Also, a unit of local
government may not receive award funds (and its award will include a condition that withholds
funds) until it submits a properly executed "Certifications and Assurances by Chief Executive of
Applicant Government."
D. Application and Submission Information
What an Application Should Include
This section describes in detail what an application should include. An applicant should
anticipate that if it fails to submit an application that contains all of the specified elements, it may
negatively affect the review of its application; and, should a decision be made to make an
award, it may result in the inclusion of award conditions that preclude the recipient from
accessing or using award funds until the recipient satisfies the conditions and OJP makes the
funds available.
An applicant may combine the Budget Narrative and the Budget Detail Worksheet in one
document. If an applicant submits only one budget document, however, it must contain both
narrative and detail information. Please review the "Note on File Names and File Types" under
How to Apply to be sure applications are submitted in permitted formats.
OJP strongly recommends that applicants use appropriately descriptive file names (e.g.,
"Program Narrative," "Budget Detail Worksheet and Budget Narrative," "Timelines,"
"Memoranda of Understanding," "Résumés") for all attachments. Also, OJP recommends that
applicants include résumés in a single file.
In general, if a unit of local government fails to submit required information or
documents, CLIP either will return the unit of local government's application in the Grants
Management System (GMS) for submission of the missing information or documents, or
will attach a condition to the award that will withhold award funds until the necessary
information and documents are submitted. (As discussed elsewhere in this solicitation,
the certification regarding compliance with 8 U.S.C. § 1373—which is set out at Appendix
II—will be handled differently. Unless and until that certification is submitted, the unit of
local government (other than an Indian tribal government) will be unable to make a valid
acceptance of the award.)
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1. Information to Complete the Application for Federal Assistance (SF-424)
The SF-424 is a required standard form used as a cover sheet for submission of pre-
applications, applications, and related information. GMS takes information from the
applicant's profile to populate the fields on this form.
To avoid processing delays, an applicant must include an accurate legal name on its SF-
424. Current OJP award recipients, when completing the field for "Legal Name," should use
the same legal name that appears on the prior year award document, which is also the legal
name stored in OJP's financial system. On the SF-424, enter the Legal Name in box 5 and
Employer Identification Number (EIN) in box 6 exactly as it appears on the prior year award
document. An applicant with a current, active award(s) must ensure that its GMS profile is
current. lithe profile is not current, the applicant should submit a Grant Adjustment Notice
updating the information on its GMS profile prior to applying under this solicitation.
A new applicant entity should enter the Official Legal Name and address of the applicant
entity in box 5 and the EIN in box 6 of the SF-424.
Intergovernmental Review: This solicitation ("funding opportunity") is within the scope of
Executive Order 12372, concerning State opportunities to coordinate applications for federal
financial assistance. See 28 C.F.R. Part 30. An applicant may find the names and
addresses of State Single Points of Contact (SPOCs) at the following website:
https://www.whitehouse.ciov/omb/grants spec/. lithe State appears on the SPOC list, the
applicant must contact the State SPOC to find out about, and comply with, the State's
process under E.O. 12372. In completing the SF-424, an applicant whose State appears on
the SPOC list is to make the appropriate selection in response to question 19 once the
applicant has complied with its State E.O. 12372 process. (An applicant whose State does
not appear on the SPOC list should answer question 19 by selecting the response that the
"Program is subject to E.O. 12372 but has not been selected by the State for review.")
2. Project Abstract
Applications should include a high-quality project abstract that summarizes the proposed
project in 400 words or less. Project abstracts should be:
• Written for a general public audience.
• Submitted as a separate attachment with "Project Abstract" as part of its file name.
• Single-spaced, using a standard 12-point font (Times New Roman) with 1-inch margins.
• Include applicant name, title of the project, a brief description of the problem to be
addressed and the targeted area/population, project goals and objectives, a description
of the project strategy, any significant partnerships, and anticipated outcomes.
• Identify up to 10 project identifiers that would be associated with proposed project
activities. The list of identifiers can be found at www.bja.ciov/fundinci/JAGIdentifiers.bdf.
3. Program Narrative
The following sections should be included as part of the program narrative s:
a. Statement of the Problem — Identify the unit of local government's strategy/funding
priorities for the FY 2017 JAG funds, the subgrant award process and timeline, and a
3 For information on subawards (including the details on proposed subawards that should be included in the
application), see "Budget and Associated Documentation" under Section D. Application and Submission Information.
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BJA-2017-11301
description of the programs to be funded over the grant period. Units of local
government are strongly encouraged to prioritize the funding on evidence-based
projects.
b. Project Design and Implementation — Describe the unit of local government's strategic
planning process, if any, that guides its priorities and funding strategy. This should
include a description of how the local community is engaged in the planning process and
the data and analysis utilized to support the plan; it should identify the stakeholders
currently participating in the strategic planning process, the gaps in the needed
resources for criminal justice purposes, and how JAG funds will be coordinated with
State and related justice funds.
c. Capabilities and Competencies — Describe any additional strategic planning/coordination
efforts in which the units of local government participates with other criminal justice
criminal/juvenile justice agencies in the State.
d. Plan for Collecting the Data Required for this Solicitation's Performance Measures —
OJP will require each successful applicant to submit specific performance measures
data as part of its reporting under the award (see "General Information about Post-
Federal Award Reporting Requirements" in Section F. Federal Award Administration
Information). The performance measures correlate to the goals, objectives, and
deliverables identified under "Goals, Objectives, and Deliverables" in Section A. Program
Description. Post award, recipients will be required to submit quarterly performance
metrics through BJA's Performance Measurement Tool (PMT), located at:
https://biapmt.ojp.gov . The application should describe the applicant's plan for collection
of ail of the performance measures data listed in the JAG Program accountability
measures at: https://biapmt.ojp.gov/help/iagdocs.html.
BJA does not require applicants to submit performance measures data with their application.
Performance measures are included as an alert that BJA will require successful applicants
to submit specific data as part of their reporting requirements. For the application, applicants
should indicate an understanding of these requirements and discuss how they will gather
the required data, should they receive funding.
Note on Project Evaluations
An applicant that proposes to use award funds through this solicitation to conduct project
evaluations should be aware that certain project evaluations (such as systematic
investigations designed to develop or contribute to generalizable knowledge) may constitute
"research" for purposes of applicable DOJ human subjects protection regulations. However,
project evaluations that are intended only to generate internal improvements to a program or
service, or are conducted only to meet OJP's performance measure data reporting
requirements, likely do not constitute "research." Each applicant should provide sufficient
information for OJP to determine whether the particular project it proposes would either
intentionally or unintentionally collect and/or use information in such a way that it meets the
DOJ regulatory definition of research that appears at 28 C.F.R. Part 46 ("Protection of
Human Subjects").
Research, for the purposes of human subjects protection for OJP-funded programs, is
defined as "a systematic investigation, including research development, testing and
evaluation, designed to develop or contribute to generalizable knowledge." 28 C.F.R.
46.102(d).
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BJA-2017-11301
For additional information on determining whether a proposed activity would constitute
research for purposes of human subjects protection, applicants should consult the decision
tree in the "Research and the Protection of Human Subjects" section of the "Requirements
related to Research" web page of the "Overview of Legal Requirements Generally
Applicable to OJP Grants and Cooperative Agreements - FY 2017" available through the
OJP Funding Resource Center. Every prospective applicant whose application may propose
a research or statistical component also should review the "Data Privacy and Confidentiality
Requirements" section on that web page.
4. Budget and Associated Documentation
(a) Budget Detail Worksheet
A sample Budget Detail Worksheet can be found at
www.oip.gov/funding/Apply/Resources/BudgetDetailWorksheet.pdf . An applicant that
submits its budget in a different format should use the budget categories listed in the
sample budget worksheet. The Budget Detail Worksheet should break out costs by year.
For questions pertaining to budget and examples of allowable and unallowable costs,
see the DOJ Grants Financial Guide.
(b) Budget Narrative
The Budget Narrative should thoroughly and clearly describe every category of expense
listed in the proposed Budget Detail Worksheet. OJP expects proposed budgets to be
complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for
project activities). This narrative should include a full description of all costs, including
administrative costs (if applicable).
An applicant should demonstrate in its Budget Narrative how it will maximize cost
effectiveness of award expenditures. Budget narratives should generally describe cost
effectiveness in relation to potential alternatives and the goals of the project. For
example, a budget narrative should detail why planned in-person meetings are
necessary, or how technology and collaboration with outside organizations could be
used to reduce costs, without compromising quality.
The Budget Narrative should be mathematically sound and correspond clearly with the
information and figures provided in the Budget Detail Worksheet. The narrative should
explain how the applicant estimated and calculated all costs, and how those costs are
necessary to the completion of the proposed project. The narrative may include tables
for clarification purposes, but need not be in a spreadsheet format. As with the Budget
Detail Worksheet, the Budget Narrative should describe costs by year.
(c) Information on Proposed Subawards (if any), as well as on Proposed Procurement
Contracts (if any)
Applicants for OJP awards typically may propose to make "subawards." Applicants also
may propose to enter into procurement "contracts" under the award.
Whether—for purposes of federal grants administrative requirements—a particular
agreement between a recipient and a third party will be considered a "subaward" or
instead considered a procurement "contract" under the award is determined by federal
rules and applicable OJP guidance. It is an important distinction, in part because the
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federal administrative rules and requirements that apply to "subawards" and
procurement "contracts" under awards differ markedly.
In general, the central question is the relationship between what the third party will do
under its agreement with the recipient and what the recipient has committed (to OJP) to
do under its award to further a public purpose (e.g., services the recipient will provide,
products it will develop or modify, research or evaluation it will conduct). If a third party
will provide some of the services the recipient has committed (to OJP) to provide, will
develop or modify all or part of a product the recipient has committed (to OJP) to
develop or modify, or conduct part of the research or evaluation the recipient has
committed (to OJP) to conduct, OJP will consider the agreement with the third party a
subaward for purposes of federal grants administrative requirements.
This will be true even if the recipient, for internal or other non-federal purposes, labels or
treats its agreement as a procurement, a contract, or a procurement contract. Neither
the title nor the structure of an agreement determines whether the agreement—for
purposes of federal grants administrative requirements—is a "subaward" or is instead a
procurement "contract" under an award.
Additional guidance on the circumstances under which (for purposes of federal grants
administrative requirements) an agreement constitutes a subaward as opposed to a
procurement contract under an award is available (along with other resources) on the
OJP Part 200 Uniform Requirements web page.
(1) Information on proposed subawards and required certification regarding 8
U.S.C. § 1373 from certain subrecipients
General requirement for federal authorization of any subaward; statutory
authorizations of subawards under the JAG Program statute. Generally, a
recipient of an OJP award may not make subawards ("subgrants") unless the
recipient has specific federal authorization to do so. Unless an applicable statute or
DOJ regulation specifically authorizes (or requires) particular subawards, a recipient
must have authorization from OJP before it may make a subaward.
JAG subawards that are required or specifically authorized by statute (see 42
U.S.C. § 3751(a) and 42 U.S.C. § 3755) do not require prior approval to
authorize subawards. This includes subawards made by units of local
government under the JAG Program.
A particular subaward may be authorized by OJP because the recipient included a
sufficiently detailed description and justification of the proposed subaward in the
application as approved by OJP. If, however, a particular subaward is not authorized
by federal statute or regulation and is not sufficiently described and justified in the
application as approved by OJP, the recipient will be required, post award, to request
and obtain written authorization from OJP before it may make the subaward.
If an applicant proposes to make one or more subawards to carry out the federal
award and program, and those subawards are not specifically authorized (or
required) by statute or regulation, the applicant should: (1) identify (if known) the
proposed subrecipient(s), (2) describe in detail what each subrecipient will do to
carry out the federal award and federal program, and (3) provide a justification for the
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subaward(s), with details on pertinent matters such as special qualifications and
areas of expertise. Pertinent information on subawards should appear not only in the
Program Narrative but also in the Budget Detail Worksheet and budget narrative.
NEW Required certification regarding 8 U.S.C. § 1373 from any proposed
subrecipient that is a unit of local government or "public" institution of higher
education. Before a unit of local government may subaward FY 2017 award funds to
another unit of local government or to a public institution of higher education, it will
be required (by award condition) to obtain a properly executed certification regarding
compliance with 8 U.S.C. § 1373 from the proposed subrecipient. (This requirement
regarding 8 U.S.C. § 1373 will not apply to subawards to Indian tribes). The specific
certification the unit of local government must require from another unit of local
government will vary somewhat from the specific certification it must require from a
public institution of higher education. The forms will be posted and available for
download at: httbs://oip.dov/fundind/Explore/SambleCertifications-8USC1373.htm.
(2) Information on proposed procurement contracts (with specific justification
for proposed noncompetitive contracts over $150,000)
Unlike a recipient contemplating a subaward, a recipient of an OJP award generally
does not need specific prior federal authorization to enter into an agreement that—
for purposes of federal grants administrative requirements—is considered a
procurement contract, provided that (1) the recipient uses its own documented
procurement procedures and (2) those procedures conform to applicable federal law,
including the Procurement Standards of the (D0J) Part 200 Uniform Requirements
(as set out at 2 C.F.R. 200.317 - 200.326). The Budget Detail Worksheet and budget
narrative should identify proposed procurement contracts. (As discussed above,
subawards must be identified and described separately from procurement contracts.)
The Procurement Standards in the (DOJ) Part 200 Uniform Requirements, however,
reflect a general expectation that agreements that (for purposes of federal grants
administrative requirements) constitute procurement "contracts" under awards will be
entered into on the basis of full and open competition. If a proposed procurement
contract would exceed the simplified acquisition threshold—currently, $150,000—a
recipient of an OJP award may not proceed without competition, unless and until the
recipient receives specific advance authorization from OJP to use a non-competitive
approach for the procurement.
An applicant that (at the time of its application) intends—without competition—to
enter into a procurement contract that would exceed $150,000 should include a
detailed justification that explains to OJP why, in the particular circumstances, it is
appropriate to proceed without competition. Various considerations that may be
pertinent to the justification are outlined in the DOJ Grants Financial Guide.
(d) Pre-Agreement Costs
For information on pre-agreement costs, see Section B. Federal Award Information.
5, Indirect Cost Rate Agreement (if applicable)
Indirect costs may be charged to an award only if:
(a) The recipient has a current (that is, unexpired), federally approved indirect cost rate; or
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(b) The recipient is eligible to use, and elects to use, the "de minimis" indirect cost rate
described in the (DOJ) Part 200 Uniform Requirements, as set out at 2 C.F.R.
200.414(f).
Note: This rule does not eliminate or alter the JAG-specific restriction in federal law that
charges for administrative costs may not exceed 10 percent of the award amount,
regardless of the approved indirect cost rate.
An applicant with a current (that is, unexpired) federally approved indirect cost rate is to
attach a copy of the indirect cost rate agreement to the application. An applicant that does
not have a current federally approved rate may request one through its cognizant federal
agency, which will review all documentation and approve a rate for the applicant entity, or, if
the applicant's accounting system permits, applicants may propose to allocate costs in the
direct cost categories.
For assistance with identifying the appropriate cognizant federal agency for indirect costs,
please contact the °CFO Customer Service Center at 1-800-458-0786 or at
ask.ocfo(a,usdoj.gov . If DOJ is the cognizant federal agency, applicants may obtain
information needed to submit an indirect cost rate proposal at:
www.oip.gov/fundingiApplv/Resources/IndirectCosts.pdf.
Certain OJP recipients have the option of electing to use the "de minimis" indirect cost rate.
An applicant that is eligible to use the "de minimis" rate that wishes to use the "de minimis"
rate should attach written documentation to the application that advises OJP of both: (1) the
applicant's eligibility to use the "de minimis" rate, and (2) its election to do so. If an eligible
applicant elects the "de nninimis" rate, costs must be consistently charged as either indirect
or direct costs, but may not be double charged or inconsistently charged as both. The "de
minimis" rate may no longer be used once an approved federally-negotiated indirect cost
rate is in place. (No entity that ever has had a federally approved negotiated indirect cost
rate is eligible to use the "de minimis" rate.)
6. Tribal Authorizing Resolution (if applicable)
An applicant that proposes to provide direct services or assistance to residents on tribal
lands should include in its application a resolution, a letter, affidavit, or other documentation,
as appropriate, that demonstrates (as a legal matter) that the applicant has the requisite
authorization from the tribe(s) to implement the proposed project on tribal lands.
OJP will not deny an application for an FY 2017 award for failure to submit such tribal
authorizing resolution (or other appropriate documentation) by the application deadline, but
a unit of local government will not receive award funds (and its award will include a condition
that withholds funds) until it submits the appropriate documentation.
7. Financial Management and System of Internal Controls Questionnaire (including
applicant disclosure of high-risk status)
Every unit of local government is to complete the OJP Financial Management and System of
Internal Controls Questionnaire as part of its application. In accordance with the Part 200
Uniform Requirements as set out at 2 C.F.R. 200.205, federal agencies must have in place
a framework for evaluating the risks posed by applicants before they receive a federal
award.
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8. Applicant Disclosure of High Risk Status
Applicants that are currently designated high risk by another federal grant making agency
must disclose that status. For purposes of this disclosure, high risk includes any status
under which a federal awarding agency provides additional oversight due to the applicant's
past performance, or other programmatic or financial concerns with the applicant. If an
applicant is designated high risk by another federal awarding agency, the applicant must
provide the following information:
• The federal agency that currently designated the applicant as high risk
• Date the applicant was designated high risk
• The high risk point of contact at that federal awarding agency (name, phone number,
and email address).
• Reasons for the high risk status, as set out by the federal awarding agency
OJP seeks this information to help ensure appropriate federal oversight of OJP awards. An
applicant that is considered 'high risk" by another federal awarding agency is not
automatically disqualified from receiving an OJP award. OJP may, however, consider the
information in award decisions, and may impose additional OJP oversight of any award
under this solicitation (including through the conditions that accompany the award
document).
9. Disclosure of Lobbying Activities
An applicant that expends any funds for lobbying activities is to provide all of the information
requested on the form Disclosure of Lobbying Activities (SF-LLL).
10. Certifications and Assurances by the Chief Executive of the Applicant Government
A JAG application is not complete, and a unit of local government may not receive award
funds, unless the chief executive of the applicant unit of local government (e.g., the mayor)
properly executes, and the unit of local government submits, the "Certifications and
Assurances by the Chief Executive of the Applicant Government" attached to this solicitation
as Appendix I.
OJP will not deny an application for an FY 2017 award for failure to submit these
'Certifications and Assurances by the Chief Executive of the Applicant Government" by the
application deadline, but a unit of local government will not receive award funds (and its
award will include a condition that withholds funds) until it submits these certifications and
assurances, properly executed by the chief executive of the unit of local government (e.g.,
the mayor).
11. Certification of Compliance with 8 U.S.C. § 1373 by the Chief Legal Officer of the
Applicant Government
The chief legal officer of an applicant unit of local government (e.g., the General Counsel) is
to carefully review the "State or Local Government: FY 2017 Certification of Compliance with
8 U.S.C. § 1373" that is attached as Appendix II to this solicitation. If the chief legal officer
determines that he or she may execute the certification, the unit of local government is to
submit the certification as part of its application. (Note: this requirement does not apply to
Indian tribal governments.)
As discussed further below, a unit of local government (other than an Indian tribal
government) applicant will be unable to make a valid award acceptance of an FY 2017 JAG
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award unless and until a properly executed certification by its chief legal officer is received
by OJP on or before the day the unit of local government submits an executed award
document.
12. Additional Attachments
(a) Applicant Disclosure of Pending Applications
Each applicant is to disclose whether it has (or is proposed as a subrecipient under) any
pending applications for federally funded grants or cooperative agreements that (1)
include requests for funding to support the same project being proposed in the
application under this solicitation and (2) would cover identical cost items outlined in the
budget submitted to OJP as part of the application under this solicitation. The applicant
is to disclose applications made directly to federal awarding agencies, and also
applications for subawards of federal funds (e.g., applications to State agencies that will
subaward ("subgrant") federal funds).
OJP seeks this information to help avoid any inappropriate duplication of funding.
Leveraging multiple funding sources in a complementary manner to implement
comprehensive programs or projects is encouraged and is not seen as inappropriate
duplication.
Each applicant that has one or more pending applications as described above is to
provide the following information about pending applications submitted within the last 12
months:
• The federal or State funding agency
• The solicitation name/project name
• The point of contact information at the applicable federal or State funding agency
Federal or State
Funding Agency
Solicitation
Name/Project
Name
Name/Phone/Email for Point of Contact at
Federal or State Funding Agency
DOJ/Office of
Community
Oriented Policing
Services (COPS)
COPS Hiring-.
Program
Jane Doe, 202/000-0000; jane.doe@usdoj.gov
Health & Human
Services/
Substance Abuse
and Mental Health
Services
Administration
Drug-Free
Communities
Mentoring
Program/ North
County Youth
Mentoring
Program
John Doe, 202/000-0000; john.doe@hhs.gov
Each applicant should include the table as a separate attachment to its application. The
file should be named "Disclosure of Pending Applications." The applicant Legal Name on
the application must match the entity named on the disclosure of pending applications
statement.
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Any applicant that does not have any pending applications as described above is to
submit, as a separate attachment, a statement to this effect: "[Applicant Name on SF-
424] does not have (and is not proposed as a subrecipient under) any pending
applications submitted within the last 12 months for federally funded grants or
cooperative agreements (or for subawards under federal grants or cooperative
agreements) that request funding to support the same project being proposed in this
application to OJP and that would cover identical cost items outlined in the budget
submitted as part of this application,"
(b) Research and Evaluation Independence and Integrity (if applicable)
If an application involves research (including research and development) and/or
evaluation, the applicant must demonstrate research/evaluation independence and
integrity, including appropriate safeguards, before it may receive award funds. The
applicant must demonstrate independence and integrity regarding both this proposed
research and/or evaluation, and any current or prior related projects.
Each application should include an attachment that addresses both i. and ii. below.
1. For purposes of this solicitation, each applicant is to document research and
evaluation independence and integrity by including one of the following two
items:
a. A specific assurance that the applicant has reviewed its application to
identify any actual or potential apparent conflicts of interest (including
through review of pertinent information on the principal investigator, any
co-principal investigators, and any subrecipients), and that the applicant
has identified no such conflicts of interest—whether personal or financial
or organizational (including on the part of the applicant entity or on the
part of staff, investigators, or subrecipients)—that could affect the
independence or integrity of the research, including the design, conduct,
and reporting of the research.
OR
b. A specific description of actual or potential apparent conflicts of interest
that the applicant has identified—including through review of pertinent
information on the principal investigator, any co-principal investigators,
and any subrecipients—that could affect the independence or integrity of
the research, including the design, conduct, or reporting of the research.
These conflicts may be personal (e.g., on the part of investigators or other
staff), financial, or organizational (related to the applicant or any
subrecipient entity). Some examples of potential investigator (or other
personal) conflict situations are those in which an investigator would be in
a position to evaluate a spouse's work product (actual conflict), or an
investigator would be in a position to evaluate the work of a former or
current colleague (potential apparent conflict). With regard to potential
organizational conflicts of interest, as one example, generally an
organization would not be given an award to evaluate a project, if that
organization had itself provided substantial prior technical assistance to
that specific project or a location implementing the project (whether
funded by OJP or other sources), because the organization in such an
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instance might appear to be evaluating the effectiveness of its own prior
work. The key is whether a reasonable person understanding all of the
facts would be able to have confidence that the results of any research or
evaluation project are objective and reliable. Any outside personal or
financial interest that casts doubt on that objectivity and reliability of an
evaluation or research product is a problem and must be disclosed.
ii. In addition, for purposes of this solicitation, each applicant is to address possible
mitigation of research integrity concerns by including, at a minimum, one of the
following two items:
a. If an applicant reasonably believes that no actual or potential apparent
conflicts of interest (personal, financial, or organizational) exist, then the
applicant should provide a brief narrative explanation of how and why it
reached that conclusion. The applicant also is to include an explanation of
the specific processes and procedures that the applicant has in place, or
will put in place, to identify and prevent (or, at the very least, mitigate) any
such conflicts of interest pertinent to the funded project during the period
of performance. Documentation that may be helpful in this regard may
include organizational codes of ethics/conduct and policies regarding
organizational, personal, and financial conflicts of interest. There is no
guarantee that the plan, if any, will be accepted as proposed.
OR
b. If the applicant has identified actual or potential apparent conflicts of
interest (personal, financial, or organizational) that could affect the
independence and integrity of the research, including the design, conduct,
or reporting of the research, the applicant is to provide a specific and
robust mitigation plan to address each of those conflicts. At a minimum,
the applicant is expected to explain the specific processes and
procedures that the applicant has in place, or will put in place, to identify
and eliminate (or, at the very least, mitigate) any such conflicts of interest
pertinent to the funded project during the period of performance.
Documentation that may be helpful in this regard may include
organizational codes of ethics/conduct and policies regarding
organizational, personal, and financial conflicts of interest. There is no
guarantee that the plan, if any, will be accepted as proposed.
OJP will assess research and evaluation independence and integrity based on
considerations such as the adequacy of the applicant's efforts to identify factors that
could affect the objectivity or integrity of the proposed staff and/or the applicant entity
(and any subrecipients) in carrying out the research, development, or evaluation activity;
and the adequacy of the applicant's existing or proposed remedies to control any such
factors.
(c) Local Governing Body Review
Applicants must submit information via the Certification and Assurances by the Chief
Executive (See Appendix I) which documents that the JAG application was made
available for review by the governing body of the unit of local government, or to an
organization designated by that governing body, for a period that was not less than 30
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days before the application was submitted to BJA. The same Chief Executive
Certification will also specify that an opportunity to comment on this application was
provided to citizens prior to the application submission to the extent applicable law or
established procedures make such opportunity available. In the past, this has been
accomplished via submission of specific review dates; now OJP will only accept a chief
executive's certification to attest to these facts. Units of local government may continue
to submit actual dates of review should they wish to do so, in addition to the submission
of the Chief Executive Certification.
How to Apply
An applicant must submit its application through the Grants Management System (GMS), which
provides support for the application, award, and management of awards at OJP. Each applicant
entity must register in GMS for each specific funding opportunity. Although the registration
and submission deadlines are the same, OJP urges each applicant entity to register promptly,
especially if this is the first time the applicant is using the system. Find complete instructions on
how to register and submit an application in GMS at www.ojp.00v/gmscbt/. An applicant that
experiences technical difficulties during this process should email GMS.HelpDeska,usdoj.gov or
call 888-549-9901 (option 3), 24 hours every day, including during federal holidays. OJP
recommends that each applicant register promptly to prevent delays in submitting an
application package by the deadline.
Note on File Types: GMS does not accept executable file types as application
attachments. These disallowed file types include, but are not limited to, the following
extensions: ".corn ".bat," ".exe," ".vbs," ".cfg," ".dat," ".db," ".dbf," ".dII," "" "log," ".ora," ".sys,"
and ".zip."
Every applicant entity must comply with all applicable System for Award Management (SAM)
and unique entity identifier (currently, a Data Universal Numbering System [DUNS] number)
requirements. If an applicant entity has not fully complied with applicable SAM and unique
identifier requirements by the time OJP makes award decisions, OJP may determine that the
applicant is not qualified to receive an award and may use that determination as a basis for
making the award to a different applicant.
All applicants should complete the following steps:
1. Acquire a unique entity identifier (DUNS number). In general, the Office of Management
and Budget requires every applicant for a federal award (other than an individual) to include a
"unique entity identifier" in each application, including an application for a supplemental award.
Currently, a DUNS number is the required unique entity identifier.
A DUNS number is a unique nine-digit identification number provided by the commercial
company Dun and Bradstreet. This unique entity identifier is used for tracking purposes, and to
validate address and point of contact information for applicants, recipients, and subrecipients. It
will be used throughout the life cycle of an OJP award. Obtaining a DUNS number is a free,
one-time activity. Call Dun and Bradstreet at 866-705-5711 to obtain a DUNS number or apply
online at wvvw.dnb.com . A DUNS number is usually received within 1-2 business days.
2. Acquire registration with the SAM. SAM is the repository for certain standard information
about federal financial assistance applicants, recipients, and subrecipients. All applicants for
OJP awards (other than individuals) must maintain current registrations in the SAM database.
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Each applicant must update or renew its SAM registration at least annually to maintain an
active status. SAM registration and renewal can take as long as 10 business days to complete.
Information about SAM registration procedures can be accessed at https://vvvvw.sam.00v/.
3. Acquire a GMS username and password. New users must create a GMS profile by
selecting the "First Time User" link under the sign-in box of the GMS home page. For more
information on how to register in GMS, go to www.ojp.00v/omscbt. Previously registered
applicants should ensure, prior to applying, that the user profile information is up-to-date in GMS
(including, but not limited to, address, legal name of agency and authorized representative) as
this information is populated in any new application.
4. Verify the SAM (formerly CCR) registration in GMS. OJP requires each applicant to verify
its SAM registration in GMS. Once logged into GMS, click the "CCR Claim" link on the left side
of the default screen. Click the submit button to verify the SAM (formerly CCR) registration.
5. Search for the funding opportunity on GMS. After logging into GMS or completing the
GMS profile for username and password, go to the "Funding Opportunities" link on the left side
of the page. Select BJA and FY 17 Edward Byrne Memorial Local Justice Assistance Grant
(JAG) Program.
6. Register by selecting the "Apply Online" button associated with the funding
opportunity title. The search results from step 5 will display the "funding opportunity"
(solicitation) title along with the registration and application deadlines for this solicitation. Select
the "Apply Online" button in the "Action" column to register for this solicitation and create an
application in the system.
7. Follow the directions in GMS to submit an application consistent with this
solicitation. Once the application is submitted, GMS will display a confirmation screen stating
the submission was successful. Important: In some instances, applicants must wait for GMS
approval before submitting an application. OJP urges each applicant to submit its application at
least 72 hours prior to the application due date.
Note: Application Versions
If an applicant submits multiple versions of the same application, OJP will review only the most
recent system-validated version submitted.
Experiencing Unforeseen GMS Technical Issues
An applicant that experiences unforeseen GMS technical issues beyond its control that prevent
it from submitting its application by the deadline may contact the GMS Help Desk or the SAM
Help Desk (Federal Service Desk) to report the technical issue and receive a tracking number.
The applicant is expected to email the NCJRS Response Center identified in the Contact
Information section on the title page within 24 hours after the application deadline to request
approval to submit its application after the deadline. The applicant's email must describe the
technical difficulties, and must include a timeline of the applicant's submission efforts, the
complete grant application, the applicant's DUNS number, and any GMS Help Desk or SAM
tracking number(s).
Note: OJP does not automatically approve requests to submit a late application. After
OJP reviews the applicant's request, and contacts the GMS Help Desk to verify the reported
technical issues, OJP will inform the applicant whether the request to submit a late application
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has been approved or denied. If OJP determines that the untimely application submission was
due to the applicant's failure to follow all required procedures, OJP will deny the applicant's
request to submit its application.
The following conditions generally are insufficient to justify late submissions to OJP solicitations:
• Failure to register in SAM or GMS in sufficient time (SAM registration and renewal can
take as long as 10 business days to complete.)
• Failure to follow GMS instructions on how to register and apply as posted on the GMS
website
• Failure to follow each instruction in the OJP solicitation
• Technical issues with the applicant's computer or information technology environment
such as issues with firewalls
E. Application Review Information
Review Process
OJP is committed to ensuring a fair and open process for making awards. BJA reviews the
application to make sure that the information presented is reasonable, understandable,
measurable, and achievable, as well as consistent with the solicitation. BJA will also review
applications to help ensure that JAG program-statute requirements have been met.
Pursuant to the (DOJ) Part 200 Uniform Requirements, before awards are made, OJP also
reviews information related to the degree of risk posed by applicants. Among other things, to
help assess whether an applicant that has one or more prior federal awards has a satisfactory
record with respect to performance, integrity, and business ethics, OJP checks whether the
applicant is listed in SAM as excluded from receiving a federal award, In addition, if OJP
anticipates that an award will exceed $150,000 in federal funds, OJP also must review and
consider any information about the applicant that appears in the non-public segment of the
integrity and performance system accessible through SAM (currently, the Federal Awardee
Performance and Integrity Information System; "FAPIIS").
Important note on FAPIIS: An applicant, at its option, may review and comment on any
information about itself that currently appears in FAPIlS and was entered by a federal awarding
agency. OJP will consider any such comments by the applicant, in addition to the other
information in FAPIIS, in its assessment of the risk posed by the applicant.
The evaluation of risks goes beyond information in SAM, however. OJP itself has in place a
framework for evaluating risks posed by applicants. OJP takes into account information
pertinent to matters such as-
1. Applicant financial stability and fiscal integrity
2. Quality of the management systems of the applicant, and the applicant's ability to meet
prescribed management standards, including those outlined in the DOJ Grants Financial
Guide
3. Applicant's history of performance under OJP and other DOJ awards (including
compliance with reporting requirements and award conditions), as well as awards from
other federal agencies
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4. Reports and findings from audits of the applicant, including audits under the (DOJ) Part
200 Uniform Requirements
5. Applicant's ability to comply with statutory and regulatory requirements, and to effectively
implement other award requirements
Absent explicit statutory authorization or written delegation of authority to the contrary, the
Assistant Attorney General will make all final award decisions.
F. Federal Award Administration Information
Federal Award Notices
OJP expects to issue award notifications by September 30, 2017. OJP sends award
notifications by email through GMS to the individuals listed in the application as the point of
contact and the authorizing official. The email notification includes detailed instructions on how
to access and view the award documents, and steps to take in GMS to start the award
acceptance process. GMS automatically issues the notifications at 9:00 p.m. eastern time on
the award date.
NOTE: In order validly to accept an award under the FY 2017 JAG Program, a unit of local
government (other than an Indian tribal government) must submit to GMS the certification by its
chief legal officer regarding compliance with 8 U.S.C. § 1373, executed using the form that
appears in Appendix II. (The form also may be downloaded at
https://oip.00v/funding/Explore/SampleCertifications-8USC1373.htm.) Unless the executed
certification either (1) is submitted to OJP together with the signed award document or (2) is
uploaded in GMS no later than the day the signed award document is submitted, 0J113 will
reject as invalid any submission by a unit of local government (other than an Indian tribal
government) that purports to accept an award under this solicitation.
Rejection of an initial submission as an invalid award acceptance is not a denial of the award.
Consistent with award requirements, once the unit of local government does submit the
necessary certification regarding 8 U.S.C. § 1373, the unit of local government will be permitted
to submit an award document executed by the unit of local government on or after the date of
that certification.
Also, in order for a unit of local government applicant validly to accept an award under the FY
2017 JAG Program, an individual with the necessary authority to bind the applicant will be
required to log in; execute a set of legal certifications and a set of legal assurances; designate a
financial point of contact; thoroughly review the award, including all award conditions; and sign
and accept the award. The award acceptance process requires physical signature of the award
document by the authorized representative and the scanning of the fully executed award
document (along with the required certification regarding 8 U.S.C. § 1373, if not already
uploaded in GMS) to OJP.
Statutory and Regulatory Requirements; Award Conditions
If selected for funding, in addition to implementing the funded project consistent with the OJP-
approved application, the recipient must comply with all award requirements (including all award
conditions), as well as all applicable requirements of federal statutes and regulations (including
those referred to in assurances and certifications executed as part of the application or in
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BJA-2017-11301
connection with award acceptance, and administrative and policy requirements set by statute or
regulation).
OJP strongly encourages prospective applicants to review information on post-award legal
requirements generally applicable to FY 2017 OJP awards and common OJP award conditions
prior to submitting an application.
Applicants should consult the "Overview of Legal Requirements Generally Applicable to OJP
Grants and Cooperative Agreements - FY 2017 Awards," available in the OJP Funding
Resource Center. In addition, applicants should examine the following two legal documents, as
each successful applicant must execute both documents in GMS before it may receive any
award funds.
• Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility
Matters; and Drug-Free Workplace Requirements
• OJP Certified Standard Assurances (attached to this solicitation as Appendix IV)
The web pages accessible through the "Overview of Legal Requirements Generally Applicable
to OJP Grants and Cooperative Agreements - FY 2017 Awards" are intended to give applicants
for OJP awards a general overview of important statutes, regulations, and award conditions that
apply to many (or in some cases, all) OJP grants and cooperative agreements awarded in FY
2017. Individual OJP awards typically also will include additional award conditions. Those
additional conditions may relate to the particular statute, program, or solicitation under which the
award is made; to the substance of the funded application; to the recipient's performance under
other federal awards; to the recipient's legal status (e.g., as a for-profit entity); or to other
pertinent considerations.
Individual FY 2017 JAG awards will include two new express conditions that, with respect to the
"program or activity" that would be funded by the FY 2017 award, are designed to ensure that
States and units of local government that receive funds from the FY 2017 JAG award: (1) permit
personnel of the U.S. Department of Homeland Security (DHS) to access any correctional or
detention facility in order to meet with an alien (or an individual believed to be an alien) and
inquire as to his or her right to be or remain in the United States and (2) provide at least 48
hours' advance notice to DHS regarding the scheduled release date and time of an alien in the
jurisdiction's custody when DHS requests such notice in order to take custody of the alien
pursuant to the Immigration and Nationality Act.
Compliance with the requirements of the two foregoing new award conditions will be an
authorized and priority purpose of the award. The reasonable costs (to the extent not
reimbursed under any other federal program) of developing and putting into place statutes,
rules, regulations, policies, or practices as required by these conditions, and to honor any duly
authorized requests from DHS that is encompassed by these conditions, will be allowable costs
under the award.
General Information about Post-Federal Award Reporting Requirements
A unit of local government recipient of an award under this solicitation will be required to submit
the following reports and data:
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BJA-2017-11301
Required reports. Recipients typically must submit quarterly financial status reports, semi-
annual progress reports, final financial and progress reports, and, if applicable, an annual
audit report in accordance with the (DOJ) Part 200 Uniform Requirements or specific award
conditions. Future awards and fund drawdowns may be withheld if reports are delinquent.
(In appropriate cases, OJP may require additional reports.)
Awards that exceed $500,000 will include an additional condition that, under specific
circumstances, will require the recipient to report (to FAPIIS) information on civil, criminal,
and administrative proceedings connected with (or connected to the performance of) either
the OJP award or any other grant, cooperative agreement, or procurement contract from the
federal government. Additional information on this reporting requirement appears in the text
of the award condition posted on the OJP website at: https://oip.gov/fundinq/FAP1IS.htm
Data on performance measures. In addition to required reports, each recipient of an award
under this solicitation also must provide data that measure the results of the work done
under the award. To demonstrate program progress and success, as well as to assist DOJ
with fulfilling its responsibilities under GPRA and the GPRA Modernization Act of 2010, OJP
will require State recipients to provide accountability metrics data. Accountability metrics
data must be submitted through BJA's Performance Measurement Tool (PMT), available at
https://biapmt.oip.gov . The accountability measures are available at:
https://bjapmt.ojp.qov/help/jagdocs.html . (Note that if a law enforcement agency receives
JAG funds from a State, the State must submit quarterly accountability metrics data related
to training that officers have received on use of force, racial and ethnic bias, de-escalation of
conflict, and constructive engagement with the public.)
OJP may restrict access to award funds if a recipient of an OJP award fails to report
required performance measures data in a timely manner.
G. Federal Awarding Agency Contact(s)
For OJP contact(s), see the title page of this solicitation.
For contact information for GMS, see the title page.
H. Other Information
Freedom of Information Act and Privacy Act (5 U.S.C. § 552 and 5 U.S.C. § 552a)
All applications submitted to OJP (including all attachments to applications) are subject to the
federal Freedom of Information Act (FOIA) and to the Privacy Act. By law, DOJ may withhold
information that is responsive to a request pursuant to FOIA if DOJ determines that the
responsive information either is protected under the Privacy Act or falls within the scope of one
of nine statutory exemptions under FOIA. DOJ cannot agree in advance of a request pursuant
to FOIA not to release some or all portions of an application.
In its review of records that are responsive to a FOIA request, OJP will withhold information in
those records that plainly falls within the scope of the Privacy Act or one of the statutory
exemptions under FO1A. (Some examples include certain types of information in budgets, and
names and contact information for project staff other than certain key personnel.) In appropriate
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BJA-2017-11301
circumstances, OJP will request the views of the applicant/recipient that submitted a responsive
document.
For example, if OJP receives a request pursuant to FOIA for an application submitted by a
nonprofit or for-profit organization or an institution of higher education, or for an application that
involves research, OJP typically will contact the applicant/recipient that submitted the
application and ask it to identify—quite precisely—any particular information in the application
that applicant/recipient believes falls under a FOIA exemption, the specific exemption it believes
applies, and why. After considering the submission by the applicant/recipient, OJP makes an
independent assessment regarding withholding information. OJP generally follows a similar
process for requests pursuant to FOIA for applications that may contain law-enforcement
sensitive information.
Provide Feedback to 0..1P
To assist OJP in improving its application and award processes, OJP encourages applicants to
provide feedback on this solicitation, the application submission process, and/or the application
review process. Provide feedback to OJPSolicitationFeedbackausdoi.cov.
IMPORTANT: This email is for feedback and suggestions only. OJP does not reply to
messages it receives in this mailbox. A prospective applicant that has specific questions on any
program or technical aspect of the solicitation must use the appropriate telephone number or
email listed on the front of this solicitation document to obtain information. These contacts are
provided to help ensure that prospective applicants can directly reach an individual who can
address specific questions in a timely manner.
If you are interested in being a reviewer for other OJP grant applications, please email your
résumé to oimeerreviewalmsolas.com . (Do not send your résumé to the OJP Solicitation
Feedback email account.) Note: Neither you nor anyone else from your organization or entity
can be a peer reviewer in a competition in which you or your organization/entity has submitted
an application.
32
BJA-2017-11301
Application Checklist
Edward Byrne Memorial Justice Assistance Grant (JAG) Program:
FY 2017 Local Solicitation
This application checklist has been created as an aid in developing an application.
What an Applicant Should Do:
Prior to Registering in GMS:
Acquire a DUNS Number (see page 27)
Acquire or renew registration with SAM (see page 27)
To Register with GMS:
For new users, acquire a GMS username and password* (see page 27)
For existing users, check GMS username and password* to ensure account access
(see page 27)
Verify SAM registration in GMS (see page 27)
Search for correct funding opportunity in GMS (see page 27)
Select correct funding opportunity in GIVIS (see page 27)
Register by selecting the "Apply Online" button associated with the funding opportunity
title (see page 27)
Read OJP policy and guidance on conference approval, planning, and reporting
available at oip.gov/financialguide/D0J/PostawardRequirements/chapter3.10a.htm
(see page 14)
If experiencing technical difficulties in GMS, contact the NCJRS Response Center
(see page 2)
*Password Reset Notice — GMS users are reminded that while password reset capabilities exist,
this function is only associated with points of contact designated within GMS at the time the
account was established. Neither OJP nor the GMS Help Desk will initiate a password reset
unless requested by the authorized official or a designated point of contact associated with an
award or application.
Overview of Post-Award Legal Requirements:
Review the "Overview of Legal Requirements Generally Applicable to OJP Grants and
Cooperative Agreements - FY 2017 Awards" in the OJP Funding Resource Center.
Scope Requirement:
The federal amount requested is within the allowable limit(s) of the FY 2017 JAG
Allocations List as listed on BJA's JAG web page.
33
BJA-2017-11301
What an Application Should Include:
Application for Federal Assistance (SF-424) (see page 16)
Project Abstract (see page 16)
Program Narrative (see page 17)
Budget Detail Worksheet (see page 18)
______ Budget Narrative (see page 18)
Indirect Cost Rate Agreement (if applicable) (see page 21)
Tribal Authorizing Resolution (if applicable) (see page 21)
Financial Management and System of Internal Controls Questionnaire (see page 22)
Disclosure of Lobbying Activities (SF-LLL) (if applicable) (see page 22)
Certifications and Assurances by Chief Executive (see page 22)
Certification of Compliance with 8 U.S.C. § 1373 by Chief Legal Officer (Note: this
requirement does not apply to Indian tribal governments.) (see page 23)
OJP Certified Standard Assurances (see page 40)
Additional Attachments
Applicant Disclosure of Pending Applications (see page 23)
Research and Evaluation Independence and Integrity (if applicable)
(see page 24)
34
BJA-2017-11301
Appendix 1
Certifications and Assurances by the Chief Executive of the
Applicant Government
Template for use by chief executive of the "Unit of local government"
(e.g., the mayor)
Note: By law, for purposes of the JAG Program, the term "unit of local government " includes a
town, township, village, parish, city, county, borough, or other general purpose political
subdivision of a state; or, it may also be a federally recognized Indian tribal government that
performs law enforcement functions (as determined by the Secretary of the Interior). A unit of
local government may be any law enforcement district or judicial enforcement district
established under applicable State law with authority to independently establish a budget and
impose taxes; for example, in Louisiana, a unit of local government means a district attorney or
parish sheriff.
35
BA-2017-11301
US. DEPARTMENT OF JUSTICE
OFFICE OF JUSTECE PROGRAMS
Edward Byrne Justice Assistance Grant Program
FY 2017 Local Solicitation
Certifications and Assurances
by the Chief Executive of the Applicant Government
On behalf of the applicant unit of local government named below, in support of that locality's apt -m..16°n for an award
under the FY 2C17 Edward Byrne Justice Assistance Grant ("JAG") Program, and further to 42 U.S.C. § 37521e). I
certify under penalty of perjury to the Offitie of Justice Programs ('OJP*1 U.S. Department of Justice (USDOS), that
all of the blowing are true and sorrel:
1, lam the chief executive of the applicant unit of local government named below, and I have the authority realse
the following representations en my own behalf and on behalf of the applicant unit of local government_
understand that these representations will be retied upon as material in any OJF derition to make an award, under
the apploation described above, to the applicant unit of !beef government
2, certify that no federal funds made available by the award (if any) that OJP makes based an the application
described above will be used to supplant local fields, but will be used to increase the amounts of such finds that
tri the absence. of federal funds, be math available for taw enforcement
3_ I assure that the application described above (and any amendment to that application) was submitted for review
to the govelhing body of the unit of local government (e.g., city council or county commission), or to an organization
designated by that governing body, not less than 311 days before the date of this certification.
4. I assure the( before the date of this certification— (a) the application described above (and any amendment to
that application) was made public; and (a) an opportunity to comment on that application (pi amendment) Was
provided to citizens and to neighborhood ar cemmunity-based arganizations, to the extentapplicable Law or
established procedure made such an opporti.rnliy available.
5. I assure that, for eaah fisoal year of the award (If any) that OJP makes based an the application deserted above,
the applicant unit of (oral goverment will maintain and report such data, records, and inaormation (programmatic
and financial), as 0.IP may reasonably tequire_
certify that—. (a) the programs to be funded by the award (if any) that OJP makes based on the application
described above meet all the requirements of the JAG Program statute (42 U.S.C. §§ 37513-3758); (b) all the
information contained in that application is correct (c) in connection with that application, Sere has been appropriate
coordination with affeated agencies: and (d) In connection with bait award (if any), the applicant unit of local
government will comply with all provisions of the JAG Program statute and all other applicable federal !awe.
7. 1 have examined certification entitled ''State or Local Government FY 2(117 Certification of Compliance with. 3
UC.§1.373' executed by the chief legal officer of the applicant government with respect to the FY .2017 JAG
program and submitted In support of the application described above, and I hereby adopt that certification as my
lawn on behatf of that government
I aelmowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a material fad)
in this certification, or in the application that it -suppette, may be the sabieet of criminal prasecution (including under 1B
tool and/or 11321, ancVor 42 U.S_C. g 37954 and also may subtect me and the applicant unit of local
government to CIA penalties and administrative remedies for false dairies or otherwise (iriclucling under 31 U.S.C. §§
3722-3730 and §§ 3e01-3212y I also acknowledge that OJP awards, inducting oertifications provided in connection
with such awartis, are subject to review by 1.1500J, including by OJF and by the USDOJ Office of the inspector
General.
Signature of Chief Executive of the Applicant Unit of
Local Government
Printed Name of Chief Executive
Date of Certification
Title of Chief Executive
Name of Applicant Unit of Local Government
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BJA-2017-11301
Appendix II
State or Local Government:
Certification of Compliance with 8 U.S.C. § 1373
Template for use by the chief legal officer of the "Local Government"
(e.g., the General Counsel) (Note: this Certification is not required by Indian tribal
government applicants.)
Available for download at:
https://ojp.gov/funding/Explore/SampleCertifications-8USC1373.htm
37
BJA-2017-11301
US. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
State or Local Government: FY21317 Certification of Compliance With US.0 13 .73
On behalf of iheapplficant gavernment entity named below, and in support af its application. F certify under penalty of peljury to
the Office of Jiratte. Flag-aims (Tan, US Depart:merit 1:W.151st:ice (1.1S003"). that all of the blowing are b-ue and correct
(1) 1 am the thief legal officer of the State or local government of Which:the applicant entity named below is apart rthe
jurisdiction"), and t have the authority to make this certification on behalf of the jurisdiction and the applicant entty (that
is, the entity applying the* to GIP)_ I understand that OJP wilt rely upon this certification as a material
representation in any decision to make art awand to the applicant entry.
(2) 1 haile careally reViewed 8 LLS,C § 1373(a) and (b), including the prohibitions on certain actions by State and !coal
government entities., -agencies, and -officials regaarlirtg informatice on citizens* and int Migration. stalus. also have
reviewed the provisions set out at (or referenced in) 8 U.S.C. § 1551 note rAbolitian and Tiansfer ef Functions"),
pursuant In which references to the linnigration arid Pilaturalization Service" in § 1373 are to be read, as a
legal matter as refeences to particular components of the US. Department of 1-lornebrici Security.
(8)1(and also the applicant entity) understand that the U.S. Departrikant of Justice will MIINITE Stales and local
povenwnents (and aaencea Cr other entities thereof) to corrply with 8 U.S.C. §1373. With respect in any inagrain or
activity &laded in whole or in part with the federal financial aasistance provided through the FY 2117 0,IP program
under which this certification is being sultanittedrthe FY2017 OJP Program" identiffed:belaw), specifically inducing
any such 'program or activity" of a governmental entity or -agency that is a subrecnt (at any tier) of funds underlie
FY 2017 OJP Program,
(4) I (and also the applicant entiEy) unciersiand that br purposes of this certification, 'program or activity means what it
means mderthIe Vi of the OA Right Act of 1964 (see 42 U.S.C. § 2000d-44 and that terms used in this certification
that are defined in 8 J.S.C. § 1101 meanithe.ymeanunderthatectlon1WixceptthatthetsnnStateThIso
shati Maude American Samoa (cf. 42 U.S_C, §9131(a)(2).). Also., I understand that for purpusas of this (edification,
neither a 'NW institution of higher edsma5an one that is owned, controlled. or direeby funded by a State or local
-goverment) flOr an faunae is caosiderel a Stale or local government entity or-agency.
(5) r have conducted (or caused bo becianducted for me) a diligent inquiry and leaf ea eencierning bath—
the 'program or activiar to be funded far whole or in part) with the federal triandat assistance sought
by the appficant entity under this FY 2817 OJP Prowam: and
(b) any prohibitions or restrictiona patentaity appficable la the "Few= or activt; y" sought to laa funded
under ttiefY 2017 0.1P Pmgram. that deal waive:aging to, requesting or receiving from. maintaining
ar exchanging kifonnatian of the types deserted in 8 U.S.C_ §1373(a) DT (b), whether imposed by a
State or local government entity, -agency„ctr
(6) As of the date of this ceitfication ‘ neithei- the juritaktion :nor any entity„ agency, or official of the
juriseficban has in effect, purports to have in efk=ct, or is subject to or bawd hy, any prohibition or any
restrietion that would apply to the "program or w„tivitY” to be funded in whole or in part under the FY 2017 0.11 7
Program (whitia for the specific purpose of this paragraph 6, shall not be understoad to include any such
program or activity' of arty stibre .cipcient at any tier), and that deals With either— (1) a gavernment entity
• or -afficial sending 01 receTwing infurnaiion regaresig calizenship or immigration status as deserted in 8
OS4.51373{4 or (2) a govenvnent entity or -agency sanding to, requesting or releiving frem. maintaining,
or exobaaging information of the types (and with respect to the entities) deacribed in 8 U.S.C. § 1373(4
acknowledge that a Materially false, fictitious, or fraudulent stfternera for concealment or omission ofa material fact) in this
certification, or in the application that it support„ may be the sottlect of ar'sninat .paThecufictri. (including under 18.LF.S.0 §§ 10(11
andlor1521, and/or 42 VE.C. § 3705a), and also may subject - me and the applicant entity to cid penalties and administrative
rEME,SES for false claims cir otherivise (=furling under at U.S.O. § 3728-3730 and §1 3881-3212). I also aeknowliedge that
DIP awards, inclurfrig ceatifications provided in connection with such awards, are subject to review by USDOI, including by
CUP and by the USDOJ Office of the Inspector General.
Signature of Chief Legal Officer of the Jurisdiction Printed Name of Chief Legal Officer
Date of Certification Title of Chief Legal Officer of the Jurisdiction
Name of Applicant Government Entity the; applicant to the FY 2.8170JP Program identified -below)
FY 2017 OW Program: Byrne Justice Assistance Grant t":1A61 Program
38
BJA-2017-11301
Appendix ID
8 U.S.C. § 1373 (as in effect on June 21, 2017)
Communication between government agencies and the Immigration
and Naturalization Service
(a) In general
Notwithstanding any other provision of Federal, State, or local law, a Federal, State, or local
government entity or official may not prohibit, or in any way restrict, any government entity or
official from sending to, or receiving from, the Immigration and Naturalization Service
information regarding the citizenship or immigration status, lawful or unlawful, of any individual.
(b) Additional authority of government entities
Notwithstanding any other provision of Federal, State, or local law, no person or agency may
prohibit, or in any way restrict, a Federal, State, or local government entity from doing any of the
following with respect to information regarding the immigration status, lawful or unlawful, of any
individual:
(1) Sending such information to, or requesting or receiving such information from, the
Immigration and Naturalization Service.
(2) Maintaining such information.
(3) Exchanging such information with any other Federal, State, or local government entity.
(c) Obligation to respond to inquiries
The Immigration and Naturalization Service shall respond to an inquiry by a Federal, State, or
local government agency, seeking to verify or ascertain the citizenship or immigration status of
any individual within the jurisdiction of the agency for any purpose authorized by law, by
providing the requested verification or status information.
See also provisions set out at (or referenced in) 8 U.S.C. § 1551 note ("Abolition ... and
Transfer of Functions")
39
BJA-2017-11301
Appendix IV
OJP Certified Standard Assurances
40
BJA-2017-11301
04/113 No, 112141140 Gaires ea-nit%
U.S. DEPARTMENT OF JUSTICE
OFFICE CIF JUSTICE MAMMAS
CERTIFIED STANDARD ASSURMCES
al behalf or the Applicant and in support of this applicabon for a grant er cooperative agreement, Fity under penalty of palmy to the Mice ral Justice Programs (OJP), U.S. Depariment of Justice CDepartrnentl, that all of the following are true and correct:
have the authority to make the till:Wm representations on behaff of myself and the Appi Cant. I tinders-are tha these
representations whe relied upon as malarial in any ar decisim make at mound to the Applicant based on applicaltro,
(2) I certify that the-Applicant_ has the legal articriLy to apply tr the federal assistrce souglit by the application, ard ter it has the
institutional, managerial. and frandal caltabt ty (including bands suffitterdtopayany impaired non-liederal share of -project costs) to
plan, manage, and complete the prcfest described in the applicatim properly.
I assure tha. throughout the-per-C.3 of perfamarce for the ward (if any) made by 0.1P based on the appiicadon-
(a) the Applicant wit empty With all arravd requiremenis and MI federal statutes and remilations applicabk toll ne mimic&
(b) the Applicant Ca Fequire all.subrectierits to comply vlith al applicable marl requirements and aN applicalie federal statubas and
regulatiOns: and
(c) the Applicant wiN mairtan satieguards to adchass and prevent any ttliptitaiiCcal /markt of interest, and also to prohibb
employees tam usiig their positions in any' mariner that poses, or appears pase a personal-or financial maid of interest.
(4) The Appfrmet undastan that -the federd stalubm. and regimichs amicable lath arrad (ilany) node by OJP based on the arapacation spear,* Include slatutes and reg..ilatioris pettining to. civl skids mid nardiscroninaticri. and rn atitienn-
(a) the Applicant understis that beam:fin-Ale statutes pertaining to civil fights nal include section COI of the Qui Flights Act of
i4.42 U.S.:C.. 6 2C00d): Setitial: 504 of the Rehabiltation Ari ti WM (20 U.S.C. §7 .44); motion XI tithe Educlicn Amendments
of 1c172 (20 U.S.C. § MEI); and section 303 of theAge Discrimination Actor 1275 (42 U.S.C. § Mtn
(b) the Applicant understands that the applicable statutes pertaining to nondiscrimination may inatide section 815(c) o11kI of the Ormibus Crime Control ad Safe Streets Act Ic163•(42 U.S.•. § 378Pd(c)); section: 14117(e) of the Victims of Crime Pot of 1084 (42
113504{e)); secian 290A4b) of the Amalie Justice arid.Delinquersoy Prevention Act of 2002 (42 USC § 51372(b)):: mid that
the grant condtlfon set out at section 40002(b)(13) of the Violence Against Waren Act (42 U.S.C. § 1305(0(13)) also may apply
(c) the Appicard .undestrods that i must require arty subreciplent to comply with all such applicable statutes (and associated
mg:fat:brisk and
(d onlehalt of the Applicant, rnake the specific assurances set out la C.FR §§42.10,5 and 42.20I.
The ibippricart aso tenderstands that (in: addition to mit apFlicalie prograrnspecific regulations aid to applicable federal regliatic" ns
that pertain to &oil rights and nondiscrimination) the federal regulations applicable to the award if any) ebyO,JPhd on the allfitaiiM may Include, but am not hailed to, 2 C.FR. Part 2803 (the DOJ 'Part 20(1 Uniform Require -nests") and 28 C.F.R_ Paris M
(otri5deritiatty - research aid statistical infarnatinn), 23 (trininal intelligence , systems), and 1(:, {Ixertan%Meets protector' 1}.
I assure that th thntsll assist OJP as (and ON reddre athreopierfis arid curb-a:tors ic assist as neoessary) With the Depth-nerd's carplence wilh section 1011 of the slonal I-Estorc Prase -lima! Act of 10,58 (54 u_sz. § acti(s), the
Artheological and 1-Estaiod Reservation Act cif 174(54 U.S.C, §§ 312501-312508), and the National Environmental PriCy Act of
11301:l (42 U.S.0 6.6 4321-4335). and 2 CF.R Pab, 51 (NEPA) and 6a peat:tains and wetlands).
I assure that the Applicant vill gVe the Department and the Government An:cold:3h ility Office, through any mithcritied representaline,
macess to, and .tworturrity bo taartne, all paper cc &drunk ream& related to the aivard (if any). n-ade by OJP based co the
aptinatica.
I assure that tithe Applicant is a governmental eriity„ val. respect lathe amid (if arry) made by CUP based on the applicabOn-
(a) twit comply Intl the requirenbants of the Uniform Relocation Assistance and Rea PrEperty Acquisitions Aot Icrin (42 U$.C. §§ 4601-055). which govern the treatment cf persons tisplaced as a remit of federal 2Fd federaNyassisted programs; and
(Whorl corn* with reqiirements of 5 Lt ac.§§1Eal-iaaa and 7324-7328, which lii certah mritical abes of State ar kcal
gobernment enployees 'chose principal employment is comedian with an aLitirty framed in whote or in. part by federal
assistmice.
.1 acknowledge that a materialy false, fictitious, or fraudulent statement (or concealment or omission of a material fact) in this
certification, or in the am:arca/rein that it suppote,„ may be the subject of criminal prosecutor] (including under IS §§ 1001 andjor
1E21, andfor 42 U.S.C. §37E and also may subject me and theAppfreard th civil penalties and administrative remedies: for false
claims or otherwise (including under 31 U.S.C. 66 372P-3730 and 3801-3312). I also aclunceiledge that COP arwards, inckeling
certifications provided in connection with such awards, are subject to review by the Department :including try 01P and bythe Department's Office of the Inspector General.
(3)
(5)
(7)
41
BJA-2017-11301
ommissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FISCAL NOTE (NISC . #17258) September 6, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: MULTI DEPARTMENT (SHERIFF'S OFFICE, COMMUNITY CORRECTIONS AND CIRCUIT
COURT) - 2017 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
SUBRECIPIENT AGREEMENT AND GRANT APPLICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Oakland County, along with the City of Pontiac classified as a disparate jurisdiction, has been
allocated $149,658 from the U.S. Department of Justice, Office of Justice Programs for funding
under the 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) Program.
2. The grant funding period is October 1, 2016 through September 30, 2020.
3. The grant application requires the adoption of a subrecipient agreement between Oakland County
and the City of Pontiac which is included as part of the application packet.
4. The funding is based on Federal allocation and will be distributed as follows: Oakland County
Community Corrections $26,394, Oakland County Sheriff's Office $18,700, Oakland County
Circuit Court $7,900 and the City of Pontiac (via Sheriff's Office) $96,664.
5. The requested grant projects will be used as follows: contract with Oakland County Health
Network (OCHN) for an Access Liaison position for Community Corrections, purchase eleven (11)
tasers for the Sheriff's Office, purchase a replacement microfiche/microfilm reader for the Circuit
Court and Sheriff overtime hours for the City of Pontiac.
6. There is no grant match requirement.
7. Oakland County will serve as fiduciary and lead agency for the entire award.
8. A budget amendment is not required at this time as this is the applicatioaphase for the grant.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #17258 September 6, 2017
Moved by KowaII supported by Bowman the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Welpert, Woodward, Zack, Berman,
Bowman. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
1 HEFIEB81
APPV,IOVEINS IIESOIIMON
CHIEF DEPUTY COUNTY EXECUTNE 45.559A (7)
ACTING PURSUANT TO Va.
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STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 6,
2017, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 6th day of September, 2017.
Lisa Brown, Oakland County