Loading...
HomeMy WebLinkAboutResolutions - 2017.09.28 - 23115MISCELLANEOUS RESOLUTION #17266 September 28, 2017 BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - OAKLAND INTERMEDIATE SCHOOL DISTRICT, GREAT PARENTS GREAT START AND HOME VISITATION GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland Intermediate School District has awarded the Oakland County Health Division with continued funds for both the Great Parent Great Start and the Oakland Schools Home Visitation grants through issuance of one contract; and WHEREAS the Great Parent Great Start grant award is in the amount of $31,500 and provides funds for the purchase of educational supplies to be distributed to families served by the Nurse Family Partnership and Nurturing Parenting Programs for the period of October 1, 2017 through September 30, 2018; and WHEREAS the Oakland Schools Home Visitation Grant award is in the amount of $126,106 and provides funds to continue the Nurse Family Partnership program in the south end of Oakland County for the period of September 1, 2017 through August 31, 2018; and WHEREAS both award amounts remain the same as the previous year; and WHEREAS the Home Visitation Grant will continue to fund one (1) special revenue (SR) full-time eligible (FTE) Public Health Nurse III position (#1060291-11898); and WHEREAS the grant award has completed the Grant Review Process in accordance with the Board of Commissioners grant procedures and is recommended for approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby accepts the grant award for the Great Parents Great Start Grant program in the amount of $31,500 for the period of October 1, 2017 through September 30, 2018 and the Home Visitation program in the amount of $126,106 for the period of September 1, 2017 through August 31, 2018 for a total of $157,606. BE IT FURTHER RESOLVED that the Home Visitation Grant will continue to fund one (1) SR FTE Public Health Nurse III position (1060291-11898). BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Grant Agreement and approve changes and extensions not to exceed fifteen percent (15%). BE IT FURTHER RESOLVED that acceptance of these grants does not obligate the County to any future commitment and continuation of the Special Revenue position in the grant is contingent upon future levels of grant funding. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. C):(1- Commign-ner Christine Long, Dia'rict #7 Chairperson, General Government 4mmittee GENERAL GOVERNMENT COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Kochenderfer absent. FISCAL NOTE (MISC. #17266) September 28, 2017 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - OAKLAND INTERMEDIATE SCHOOL DISTRICT, GREAT PARENTS GREAT START AND HOME VISITATION GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. Resolution authorizes the acceptance of a grant award from the Oakland Intermediate School District in the amount of $157,606 which consists of $31,500 in Great Parents Great Start Grant Program funding and $126,106 in Home Visitation Grant funding. 2. Funds from the Great Parents Great Start Grant Program will be used to purchase parent textbooks, screening tools, and age-appropriate educational items for approximately 95 families with 135 children aged birth to five in the Nurturing Parenting Program. In addition, the grant will provide age- appropriate educational items for approximately 100 families with children aged birth to two in the Nurse Family Partnership Program. 3. The Home Visitation Grant continues the Nurse Family Partnership Program in the south end of the county and funding one (1) Special Revenue (SR) full-time eligible (FTE) Public Health Nurse III position (#1060291-11898) in order to provide home visits to first-time mothers during and after pregnancy until the child is two years of age. 4. The Great Parents Great Start grant period extends from October 1, 2017 through September 30, 2018. 5. The Home Visitation grant period extends from September 1, 2017 through August 31, 2018. 6. The Fiscal Year 2018 Special Revenue Budgets are amended as follows: HEALTH GREAT PARENTS GREAT START (#28608). GR0000000667 Bud Ref: 2017 Analysis: GLB Activity GLB FY 2018 Revenues 1060230-133215-615571 1060230-133375-615571 State Operating Grants State Operating Grants Total Revenues ($15,000) ($16,500) ($1,_5_0a) Expenditures 1060230-133215-750567 1060230-133375-731388 1060230-133375-732018 1060230-133375-750567 Training-Educational Supplies Printing Travel and Conference Training-Educational Supplies Total Expenditures ($15,000) ($ 500) ($ 500) ($15,500) ($31,500) HEALTH GREAT PARENTS GREAT START (#28608) GR0000000667 Bud Ref: 2018 Analysis: GLB Activity GLB Revenues 1060230-133215-615571 1060230-133375-615571 State Operating Grants State Operating Grants Total Revenues FY 2018 $15,000 $16500 $31,500. FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Expenditures 1060230-133215-750567 Training-Educational Supplies 1060230-133375-731388 Printing 1060230-133375-732018 Travel and Conference 1060230-133375-750567 Training-Educational Supplies Total Expenditures HOME VISITING INITIATIVE FUND (#286171 GR0000000953 Bud Ref: 2018 Analysis: GLB Activity GLB $15,000 $ 500 $ 500 $15,500 $31,500 FY 2018 Revenues 1060291-133215-615571 Expenditures 1060291-133215-702010 1060291-133215-722740 1060291-133215-731346 1060291-133215-731941 1060291-133215-750245 1060291-133215-750399 1060291-133215-750448 1060291-133215-750567 1060291-133215-774636 1060291-133215-774637 1060291-133215-774677 1060291-133215-778675 State Operating Grants Total Revenues Salaries Fringe Benefits Personal Mileage Training Incentives Office Supplies Postage-Standard Mailing Training-Educational Supplies Info Tech Operations Info Tech Managed Print Svcs Insurance Fund Telephone Communications Total Expenditures $126,106 $126,106 $ 69,410 $ 47,131 $ 1,513 $ 1,500 $ 1,250 $ 250 $ 250 $ 477 $ 2,800 $ 550 $ 375 $ 600 $126,106 A Commissioner Thomas Middleton, District #4 Chairperson, Finance Committee PLEASE NOTE: A revised PO is attached with correct dates for the grant programs. GRANT REVIEW SIGN OFF — Health Division GRANT NAME: 2018 Great Parents, Great Start and Home Visitation Grant FUNDING AGENCY: Oakland Intermediate School District DEPARTMENT CONTACT PERSON: Rachel Shymkiw / 452-2151 STATUS: Acceptance DATE: August 25, 2017 Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant application, grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (8/16/2017) Department of Human Resources: FIR Approved (No Committee) Continues Position — Lori Taylor (8/16/2017) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (8/16/2017) Corporation Counsel: Approved by Corporation Counsel, including the Purchase Order dated August 9, 2017. — Mary A Jerge (8/17/2017) THIS PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES, PACKING SLIPS, LABELS. AND CORRESPONDENCE. OaklandSchoo s DATE: 08124/2017 ** CHANGE ORDER ** PURCHASE ORDER MAIL iNVOlCES: ATTN: ACCOUNTS PAYABLE 2111 Pontiac Lake Road Waterford, MI 48328-2736 248.209,2085 Fax TO 02609 SHIP TO: OAKLAND COUNTY HEALTH DIVISION Oakland Schools 1200 N TELEGRAPH RD ATTN: Kelly Vargo DEPT 432 2111 Pontiac Lake Road PONTIAC, Ml 48341 Waterford, MI 48328-2736 PAYMENT TERMS: NET: 30 FOB: REQUIRED DELIVERY DATE: CHANGE/CANCEL REASON: Incorrect date used for grant 32p UNIT OF LINE NO OTY mgAsuRE DESCRIPTION UNIT PRICE TOTAL PRICE 0 Sub recipient Nurse Family Partnership: Registered nurse provides home visitation services to high-risk, first time expecting women and their infants for up to two years after delivery utilizing the Nurse Family Partnership curriculum. Weekly visits in prenatal and newborn stage; bi-weekly visits for infants and toddlers. Nurturing Parent Program: Provide 16 weekly home visits and emphasize the value of positive nurturing and the necessity of learning to be nurtured, Responsibilities: -Provide NFP services to Oakland County families with children 0-4y -Provide NPP services to Oakland County families with children 0-4y -Complete Michigan Student Data System (MSDS) data due to Oakland Schools on 3-1-18 and 8-1-18 $31,500.00 NOTE: TERMS AND CONDITIONS ON REVERSE SIDE OF LAST PAGE APPLY TO THIS ORDER For Questions Call the Office of Procurement & Contracting TOTAL PURCHASE Continued on next page xerript from State & Federal Taxes -7,1.N. 1338.-1713563 PAGE 1 OaklandSchools DATE: 08/24/2017 THIS PURCHASE ORDER NUMBER WSJ' APPEAR ON ALL INVOICES, PACKING SLIPS, LABELS, AND CORRESPONDENCE, Purchase Order Number PO 00000015931-2 ** CHANGE ORDER ** PURCHASE ORDER MAIL INVOICES: ATTN: ACCOUNTS PAYABLE 2111 Pontiac Lake Road Waterford, MI 48328-273B 248,209.2085 Fax TO: 102609 OAKLAND COUNTY HEALTH DIVISION 1200 N TELEGRAPH RD DEPT 432 PONTIAC, MI 48341 SHIP TO; Oakland Schools ATTN: Kelly Vargo 2111 Pontiac Lake Road Waterford, MI 48328-2736 PAYMENT TERMS: % NET; 30 FOB: REQUIRED DELIVERY DATE: UNIT OF LINE NO QTY MEASURE DESCRIPTION UNIT PRICE TOTAL PRICE -Complete Temporary Assistance to Needy Families (TANF) data due to Oakland Schools no later than 9-1-18 -Complete ASO developmental screening on participating families 32p 10-1-17 to 9-30-18 Acct: 105 — 558 —0441 -4250 -0343 -8510 — $31,500.00 2 0 Sub recipient will provide evidenced based model fidelity 0.00 Home Visitation/Nurse Family Partnership in the southeast region of Oakland County including Hazel Park, Madison Heights, Oak Park and Southfield to families who are economically disadvantaged as evidenced by free and reduced lunch rates. 32p(4) 9-1-17 to 8-31-18 Acct: 105 — 845 —0441-0000-0343-8510 — $126,106.00 $126,106.09 NOTE; TERMS AND CONDITIONS ON REVERSE SIDE OF LAST PAGE APPLY TO THIS ORDER For Questions Call the Office of Procurement & Contracting Buyer 248.209,2233 L(4444", 1..X'. 4'.-6,-,caet.a._...) TOTAL PURCHASE $ 157,606.00 Exempt from State & Federai Taxes T I N. -17135 PAGE 2 PURCHASE ORDER TERMS AND CONDITIONS OFFER, ACCEPTANCE, AND MODIFICATION This purchase order is an offer by Buyer to -Seller to enter into the purchase agreement it descrtbes, sad it shall be the complete and exclusive statement of such purchase agreement Seiler shali accept the offer in writing or by beginning work hereunder, Modifications proposed by Seller are not pert of the agreement in the absence of the authorization or the Purchasing Agent, 2. PACKING, MARKING AND SHIPPING (a) Seller shall route shipments utitizine the most economical means. Seller shall reimburse Buyer for all expenses incurred by improper packing, marking, routing, or shipping, (b) All supplies are sold FOB Buyer's destination facility, Seller shall riot charge separately for peeking, marking, and chipping, including materials used therein, unless Buyer specifies in writing that Buyer separately will reimburse Seller for such charges. tr not FOB destination, prepay and add. (c) Do not combine purchase orders in one carton. Each Purchase Order must be packaged separately, 3. PACKING SLIPS AND BILLS OF LADING (a) Seller shall obtain a straight bill of lading from the carrier and shall include on each packing slip and bill of lading the number of this purchase order and the location of the destination facility. (b) Seller shall Include a numbered master packing slip with each shipment (c) Seller shalt obtain the signature (first and last name) of an authorized school district employee on all receiving documents, 4. INVOICES AND STATEMENTS Seller shall include on each invoice the number of this purchase order and the destination. All billing for payment must be submitted in duplicate. Sittings for partial deliveries must be so indicated, INSPECTION AND TITLE Buyer. at its option, may reject or retain and correct supplies that fail to meet the requirements of this purchase order. If the Buyer rejects supplies, it shall hold them for a reasonable period for pick up by Seller or return them, If Buyer corrects supplies, it shall consult with Seller on the method of correction, Seller shalt reimburse Buyer for reasonable expenses resuleng from rejection or correction. 6. eSellerew,arearetetteialehezepplrea.deliveeackte-auyaegsweektaetreeellkepeeeleasieettedesiwill-eanferee-teriBteeeirterepecieeetkeres-ancewritten -instatetioestandiwill.be,fte.oedarectseameaterialstandesreekreanship.-Notwithstanding.Buyeesenspectionpreeekawein-Sactroute,..— Sellereshaleindernettyetiefendeand_hold.Buyerehauniess_frameanyedamages to prageziy,oLpersonaktijurttiriulting from or reasonebly.atteibutabiettetagy-deferetslniisupplies-orreeereieeeeproweledieey-Solieehereunder-ei 7, ---PROPLEUE.T.ARY-R4GHT-5—, Selletepeiteeexpenee.eweleitaiseee.euteoksJaireethateneeeleatrOugheagainst,Buyereftereany.alteged.tefringerneretecteny-present-of-fretere eateett-traderriatirecopyrigheeorietheriproprietery-rightbased-in-anymannerion the purchaseeer-usaiof-theisuppliesiiinereetieSeller will den nit ,,arxrthotd,.BuyarTprn ass tom,all,sxpensesJbaLUuyepmay.&ustattsbyusaseaof'aae.kscnls-e1elrn DELEGATION AND ASSIGNMENT Seller shall not delegate any of its duties or assign any Of Its rights under this purchase order without Buyer's written approval. B. EXCUSABLE DELAYS Neither Buyer nor Seller shall be liable for a fellers to perform that arises from causes or events beyond its reasonable control and without its fault or negligence. In the event of a delay in performance, Buyer, at its option, may swept delayed delivery of supplies from Seller Of cancel this purchase order without obligation to Seller. 10. SALES, USE, AND FEDERAL EXCISE TAXES Seiler shall not include In its price nor otherwise charge to Buyer -federal excise taxes or state or local sales or use taxes on the supplies of this purchase order, Buyer is an exempt institution In respect of such taxes and intends to USB or consume supplies to this purchase order in its operations, 11. MATERIAL SAFETY DATA SHEETS All hazardous chemicals supplied on this order shall be accompanied by a Material Safety Data Sheet, Send MSDS to Attn: Operations & Maintenance Coordinator, Refi State of Mich, Act 154, Section 14, P.A. as amended, 12. APPLICABLE LAW This purchase order shall be governed by the law of the State of Michigan and litfgation on contractual causes arising from this purchase order shall be brought only in a Federal District Court located in Michigan or Ins court of the State of Michigan, PAGE 3 PQ # 15931 For Oakland County Department of Health and Human Services/Health Division Michael J. Gingen Date Chairman Oakland County Hoard of Commissioners Oakland Schobis Date From: To: Cc: Subject: Date: Attachments: Fechumer, Veronica Nes, Shane F; "kkasoerskt@ofsfamily org" Wood. Keilye. Varao, Kelly FW: Section 32p(4) FY17 Application Tuesday, July 25, 2017 10:53:52 AM Image001.onq 32D(4) FY17 Important Information+Affillate Section.odf FY17 Section 32o(4) Budaet Help.odf Good news...This is the officiol notice that we will be funded the same for next year. We will get moving on agreements! Veronica Pechumer Great Start Collaborative Coordinator, Early Childhood District and School Services Oakland Schools 2111 Pontiac Lake Road Waterford, Michigan 48328 Office 248-209-2513 Fax 248-209-2522 From: Trinklein, Rita (MDE) [mailto:TrinkleinR©michigan.gov ] Sent: Tuesday, July 25, 2017 10:45 AM To: Trinklein, Rita (MDE) Cc: DeMars-Johnson, Renee (MDE); Mellema, Rachel (MDE); Najm, Cheryl (MDE) Subject: Section 32p(4) FY17 Application The distribution list for this message was prepared on 7/25/17 to include the following individuals in the areas with FY16 Section 32p(4) funds: Great Start Collaborative Directors (Identified through Great Start Network, maintained by ECIC effective 7/1/17) FY16 Section 32p(4) Main, Secondary and Business Office contacts identified within MEGS+ effective 7/25/17. Please excuse any cross posting and please feel free to forward this message to anyone who you deem to be notified, including those involved with the implementation of the home visitation model(s) funded. The Michigan Department of Education (MDE), Office of Great Start/Early Childhood Development and Family Education, is pleased to announce FY17 Section 32p(4) Home Visitation Application, in accordance with Public Act 249 of 2016, is now available to initiate within the Michigan Electronic Grants Management System Plus (MEGS+). The FY17 Section 32p(4) Home Visitation Application is due by 11:59 p.m. on Friday, August 18, 2017. For FY 2017 ISDs will be awarded funding, level with the amount received in FY16 to implement the evidenced based home visitation model in accordance to the approved competitive grant application. Additional documents to assist in the submission of the FY17 Section 32p(4) Home Visitation Application are included with this message and posted in MEGS+. Questions regarding this application should be directed to Rita Trinklein, Home Visitation Specialist, Office of Great Start/Early Childhood Development and Family Education, at 517-241-6073, or by email at IdnkLeinflaraichiganzoy or Rachel Mellema, Great Start Programs Specialist, Office of Great Start/Early Childhood Development and Family Education, at 517-241-4766, or by email at nellamaRmichigan.gov . Rita /1-rinkffein, Home Visitation Specialist Michigan Department of Education Office of Great Start/Early Childhood Development & Family Education (517) 373-8483 main, (517) 241-6073 direct, (989) 213-3652 cell Nourishing Michigan's Future...during school and during the summer! Find a Summer Food Service Program site nearest you and encourage Michigan's children to Meet Up and Eat Up! www.mich•zan.goyingelupaatip Section 32p(4) Home Visitation Grants 2016-2017 Budgeting Help for the Section 32p(4) Home Visitation Grants Section 32p(4) of the State School Aid Act: PA 249 of 2016 This document is intended to provide guidance to Great Start Collaborative (GSC), Great Start Parent Coalition (GSPC), and intermediate school district (or other fiduciary) staff when preparing the budget for the selected program model through the Section 32p(4) Home Visitation Grants. While this document is intended to be as comprehensive as possible, the Michigan Department of Education/Office of Great Start (MDE/OGS) and its contractor(s) may need to provide additional guidance on a case-by-case basis in areas beyond the scope of this document. 2016-2017 Section 32p(4) Home Visitation Grants are funded with state aid fiscal year (FY) 2017 funds. Funds were awarded through a competitive process to local GSCs in FY 2016 through intermediate school districts (ISDs), as fiduciaries of their GSCs, to implement home visitation services based upon a locally coordinated, family-centered, evidence-based, data-driven home visiting strategic plan. The goals of this funding are to improve school readiness, reduce the number of pupils retained in grade level, and reduce the number of pupils requiring special education services. A home visiting program model that exhibits evidence in achieving improved school readiness must be selected. Grant Purpose The purpose of the Section 32p(4) Home Visitation Grants is to contribute to Michigan's implementation of home visiting programs to families and their children birth through age 8 who are experiencing factors that place the children at risk of not achieving success in school. Funded home visiting programs are expected to improve school readiness, reduce the number of pupils retained in grade level, and reduce the number of pupils requiring special education services. At its August 2016 meeting, the State Board of Education approved the following criteria: Each ISD or consortium of ISDs, as fiscal agents, that apply for funding for the purpose of providing home visits to at-risk children and their families must: • develop and submit for approval a locally coordinated, family-centered, evidence-based, data-driven home visit strategic plan; • select home visit program models that exhibit evidence in achieving improved school readiness; • ensure the program implementation is coordinated with the continuum of local home visit initiatives, serving families prenatally through kindergarten entry; • adhere to the terms and reporting requirements as outlined in Pubic Act 291 of 2012; and • annually report to the department an evaluation of home visits including the degree to which school readiness was improved, any change in the number of pupils retained at grade level, and any change in the number of pupils receiving special education services. Please Note: Applicants should be able to justify that the budgeted items are directly related to meeting the outcomes of implementing the selected program model to fidelity, in the Home Visitation Strategic Plan and/or the Application and are encouraged to budget as efficiently as possible. MDE/OGS reserves the right to not approve budget requests deemed unreasonable. Budget Help The budget must include evidence of financial support for year-round implementation of the selected program model. The following items must be included: • Funding for on-going professional development and support, including but not limited to Michigan Home Visitation Initiative Conference, statewide training as well as national training in the selected model. • Funding to maintain affiliate status/accreditation or other term used by the selected model. • Use of Training and TA center (in Michigan, if possible). • Participation in a Learning Community and Continuous Quality Improvement (CQI). • Costs that are in line with the application scope. • Funding for data collection, which may include the purchase and use of the selected model's database programming. Uses of the Funds Section 32p(4) Home Visitation Grants funds may be used for activities that support the local collaborative's Home Visitation Strategic Plan, and must be designed to effectively and collaboratively implement the selected program model and its implementation to fidelity, and are not limited to: • Staff needed to implement and administer the program, including all components; • Instructional materials and supplies; • Meeting costs, including costs for space rental, meeting materials, and refreshments, for both program meetings as required by the program model and community collaboration meetings related to the grant; • Transportation costs for participants; • Supplementary child care costs for parents attending meetings; • Support services; • Administrative costs including office occupancy costs, office supplies and materials, outreach and communication. For grantees and any contracted services, administrative costs are limited to 10 percent of the requested state funds (data collection costs do not count as part of this 10 percent limit); • Staff development costs; • Travel necessary to enable project staff to implement the program; 2 • Equipment (laptops, monitors, printers, etc.); • Data collection systems required by the selected model or being integrated into the program in order to meet data collection expectations for PA 291; and • Outreach and recruitment of hard-to-reach populations and supports to reduce barriers in authentically engaging parents at home visitation decision-making tables. Sufficient information should be provided for the staff of MDE/OGS to determine that all anticipated expenditures are reasonable and cost effective for the program being implemented. Section 32p(4) Home Visitation Grants funds may not be used to pay for: • Indirect costs; • Stipends to encourage parent participation in programs or services; • GSRP and Head Start classrooms or any classroom support activities for children; and • Construction. Personnel Rules Salaries entered for personnel must be accompanied by an entry in benefits. If the individual does not receive benefits, enter "O." Full Time Equivalent (FTE) or hours must be designated for each individual or group of individuals entered. A 1.0 FTE is viewed as the equivalent of 40 hours/week, no matter if the individual is contracted to work the full calendar year or the school calendar year, noting that home visitation programs are offered year-round. Hours entered should equal the total hours per year. Caps on Expenditures The maximum amount of Section 32p(4) Home Visitation Grants funds allowable for administrative costs is 10 percent of the total grant as requested on the Budget Summary. The following function code groupings are considered "administrative" when being reviewed for the maximum allowable expenditure: 230, 250, and 260. The following amounts will not be considered in the administrative cap: • Amounts designated for the rent or lease of a facility needed to implement the selected program model and required activities in accordance to fidelity within the Section 32p(4) Home Visitation Grants. The maintenance, janitorial, utilities and insurances will be considered in the administrative expenditures unless they are rolled into the lease/rental agreement. • Amounts for outreach/recruitment of children and/or families to participate in the selected program model. For example, costs for producing, printing and distributing a calendar of activities are not considered administrative, though may be coded into 257. 3 Budget Summary The Budget Summary page provides a summary of the budget items for the Section 32p(4) Home Visitation Grants. The names of the business office representative and project contact person, along with contact information, are also entered near the bottom of this page. Total Budget The budget provides information to demonstrate that the project has an appropriate budget and is cost effective. The budget must be reasonable in relation to the scope of the project and the funding available. Indirect costs are not allowed with State Aid funds. The budget must cover the period from August 1, 2017 through August 31, 2018. The budget must be built with the expectation that the entire award will be utilized during the 12-month budget period of August 1, 2017 through August 31, 2018. Total anticipated expenditures for the Section 32p(4) Home Visitation Grants should be entered on the Budget Summary and must equal the 2016-2017 State School Aid allocation for the program. Definitions of Function Codes and Object Codes Applicants are advised to consult the Michigan Public School Accounting Manual Chart of Accounts to determine appropriate function and object codes for projected grant expenditures, recognizing that the nature and focus of these funds aren't those traditionally budgeted in school accounts. Available online at Michigan Public School Accounting Manual. Object Codes The following object codes have been designated for the Section 32p(4) Home Visitation Grants: 1000: Salaries-This is for amounts paid to employees of the school system. 2000: Benefits-Amounts paid by the school system on behalf of employees; these amounts are not included in the gross salary. For example: insurance, FICA, retirement, etc. 3000, 4000: Purchased Services-Amounts paid for services rendered by persons who are not on the payroll of the school system. 5000: Supplies and Materials-Expenditures of items that are consumed. For example: books, paper, software, etc. 7000, 8000: Other Expenses-Amounts paid for goods and services not otherwise classified above; or funds being handled without receiving goods and services in return such as transmitting flow-through funds to the recipient (person or agency). 4 Function Codes The Classroom Instruction function codes (lxx) may not be used for this grant. The focus of the Section 32p(4) Home Visitation Grants is support of the implementation of an evidence-based home visitation model, supporting parents in the role of their children's first teachers, rather than classroom instruction. This grant program does not focus on K-12 classroom instruction, services and supports, but instead serves families with children up until kindergarten entry. The following functions, along with definitions and commonly used examples, have been designated for the 32p(4) Home Visitation Grant: 212, 216, 221, 224, 225, 226, 227, 229, 233, 252, 257, 261, 271, 281, 282, 283, 284, 311, 331, 351, 391, 411, 441, and 445. 210 — Support Services — Pupil 212: Guidance Services-Activities that provide consultation or services by a social worker, psychologist or other qualified staff to assist families in understanding and enhancing their child(ren)'s development. i.e., home visits, referrals, referral hotlines, groups gathered as part of home visiting model, parent educators 216: Social Work Services-Activities that focus on school social work in dealing with the problems of children which involve home, school and community. i.e., home visits with a social-emotional component, referrals, referral hotlines, groups gathered as part of home visiting model 220 — Support Services — Instructional Staff 221: Improvement of Instruction-Activities that are designed to primarily assist staff in the planning, developing and evaluating of educational experiences. Or, providing staff who work directly with children and families with information, skills, and support related to enhancing the skill development of the child(ren) and family. i.e., training for home visitation staff, professional development, background checks 224: Educational Television-Activities related to planning, programming and writing educational programs or segments for use on closed circuit or broadcast television or radio. i.e., PSAs, radio and television advertisements 225: Computer-Assisted Instruction-Technology activities and services for the purposes of operating and supporting instruction and/or services. 5 i.e., resource hubs, instructional networks, distance learning programs, media center computer labs 226: Supervision and Direction of Instructional Staff-Personnel providing supervision and program coordination of the direct services to children and families and compliance monitoring. i.e., home visitation staff supervision Salaries & Benefits - Function Code 226 Gross compensation paid to employees in the form of cash, products, or services including mileage, cell phone reimbursement, vacations, holidays, and sick leave. Cell phone use is for business only. A portion of the salary for clerical and supervision is allowable as long as it can be documented to directly support the home visitation activities outlined in the application or the Home Visitation Strategic Plan. See also Function Code 311. Funds allocated to cover allowances, costs and services provided to or on behalf of employees and not included as compensation in salaries and wages. Benefits include (but are not limited to): Mandatory Coverage (employer share of Social Security, Worker's Compensation, etc.), Retirement, Health Insurance, Life Insurance and Long Term Disability. Note that MEGS+ requires an entry into "Benefits" for the same Budget Item whenever there is a "Salaries" entry. If no benefits are offered, enter 'O.' Budget Detail should indicate each employee by name, position/title, and show how the cost was determined, as well as the type of benefits and how cost was determined. 227: Other Educational Media Services-Services rendered for the assessment of children. i.e., purchases of testing, grading and/or assessment services and/or supplies 229: Other Instructional Staff Services-Activities that did not fall into the previous categories and/or examples under 220. 6 230 - Support Services - General Administration 233: General Administration-Activities associated with grant writing and administrative activities necessary for meeting state and federal requirements related to grants. i.e., grant coordinator, direction of grant requirements 250 - Support Services Business 252: Fiscal Services-Activities concerned with fiscal operations. State school aid does not allow indirect costs, and thus, all items that might typically be included in an indirect cost rate must be directly budgeted. i.e., fiscal services, accounting, payroll, purchasing, inventory control, receiving and disbursing, budgeting services, internal auditing Budget Detail should indicate each employee by name, position/title, and show how the cost was determined, as well as the type of benefits and how cost was determined. 257: Internal Services-Activities concerned with storing and distributing supplies, furniture and equipment. Also include district-wide duplicating/printing services and central mail services. 260 - Operations and Maintenance 261: Operating Building Services-Activities concerned with keeping the physical building open, clean and ready for daily use. Costs may only be charged for the portion of occupancy utilized. i.e., use of space for activities and/or meetings, building lease, janitorial costs Budget Detail should indicate how cost was determined. 270 - Pupil Transportation Services 271; Pupil Transportation Services-Utilization of the ISD's fleet or contractor for transporting groups such as families and children to/from group activities being implemented as part of evidence-based model, or parent participation in advisory groups. Use of this code requires reporting SE-4094. Travel costs and other costs that are necessary to enable families to participate in programs and services are coded to 331, i.e., mileage, bus/taxi fare, tolls, parking. 7 280 - Support Services - Central 281: Planning, Research, Development, and Evaluation-Activities on a system-wide basis associated with planning, research, development and evaluation of program management. Note: Contractual on-going expenses with a contractor should be listed under Contracted Services. i.e., evaluation, surveys, data collection 282: Information Services-Activities concerned with writing, editing, and other preparation necessary to disseminate information to families, staff and/or the general public through direct mailings, various news media and personal contact. Includes costs for written or verbal communication directly related to the Home Visitation Strategic Plan or this Application. Note: Contractual on-going expenses with a contractor should be listed under Contracted Services. i.e., websites, newsletters, mailings, information hotlines Budget Detail should indicate estimated cost and how cost was determined. 283: Staff/Personnel Services-Activities concerned with maintaining efficient non-direct instruction service. i.e., professional development of non-instructional staff 284: Data Processing Services-Activities concerned with supporting information technology systems, including networks, information systems, and processing data for administrative and managerial purposes. Note: On-going expenses as part of a contracted agreement should be listed under Contracted Services. i.e., data entry, website maintenance 310 - Community Services Direction 311: Community Services Direction-Activities concerned with direction and managing community services including contracted staff. i.e., contracted staff, Community Outreach Coordinator, Healthcare Liaison 330 - Community Activitie 331: Community Activities-Activities concerned with providing services to civic organizations, parent involvement, public forums, and community events. i.e., expenses to reduce barriers to participation, advisory parent member honorariums. 350 - Custody and Care of Children 8 351: Custody and Care of Children-Pertains to providing child care in a group setting particularly in a setting in which they are not enrolled for care or education. i.e., on-site child care for meetings/activities/events 390 - Other Community Services 391: Other Community Services-Services provided to the community that cannot be classified under the preceding areas of responsibility. 410 - Payments to Other Public Schools IISDs, LEAs, or PSAs) within the State of Michigan 411: Payments to Other Public Schools within the State of Michigan- Sub- grantee/flow through distribution only. All other payments for services, supplies, and materials should be reported in the appropriate function and object code. i.e., local school district contracted to provide home visitation oversight, coaching, supervision, or services 440 - Payment to other governmental and Not-For-Profit Entities (Do not include other public schools) 441: Payments to other Governmental Entities-Sub-Grantee (Non-Public, etc.)-Sub-grantee relationships only. i.e., non-public school, community organizations, universities 445: Payments to Not-for-Profit Entities-Sub-grantee relationships only. i.e., United Way, Chamber of Commerce, local non-profit focused on system work or early childhood programming Outgoing Transfers Projects that provide outgoing transfers of funds to community partner agencies or local districts must provide clear detail when entering budget items regarding the anticipated grant expenditures by partner agencies. Function codes 411, 441, or 445 should only be used when a sub-grantee relationship exists. All other payments for services, supplies, and materials should be reported in the appropriate function and object code. Further definitions of vendor and subrecipient are provided below. Subreciplent or Vendor A subrecipient is an entity that receives grant assistance passed through from a prime recipient to carry out or administer a program. A Request for Proposal (RFP) process is generally used to select subrecipients. The prime recipient is responsible 9 for collection of reports and monitoring of subrecipients. Distinguishing characteristics of a subrecipient include items such as: • Determining eligibility for assistance; • Performance measured against meeting the objectives of the program; • Responsibility for programmatic decision making; • Responsibility for applicable program compliance requirements; and • Use of the funds passed through to carry out a program of the sub-entity as compared to providing goods or services for a program of the prime recipient. Provide budget detail showing funding for subrecipients as outgoing transfers using Function Codes 411, 441, and 445. Be sure to list the entity receiving transferred funds in the description line. The budget detail should further show how and on what the subrecipient will be spending the funds and should also include the function code that would be ascribed if the ISD were directly budgeting for the item. Example: 441: Community Mental Health 226 - Supervision of Healthy Families America implementation A vendor is an entity generally responsible for providing required goods or services related to the administrative support of the grant award. These goods or services may be for the prime recipient or subrecipient's own use or for the use of beneficiaries of the program. Complying with program requirements is not the responsibility of a vendor. Distinguishing characteristics of a vendor include items such as: • Providing the goods or services within normal business operations; • Providing similar goods or services to many different purchasers; and • Operating in a competitive environment. Provide budget detail for activities through vendors using the actual function codes for which the expenditures are ascribed. Use object code 3000 Purchased Services for any entity except for a public school to indicate a contractual relationship. Use object code 8220 to indicate payment of funds to local school districts for goods or services. Be sure to list the entity receiving transferred funds in the description line. The budget detail should clearly indicate what the vendor will be supplying. There may be unusual circumstances or exceptions to the distinguishing characteristics of a subrecipient and vendor listed above. In making the determination of whether a subrecipient or vendor relationship exists, the substance of the relationship is more important than the form of the agreement. 10 Other Examples: Purchased Services — Multiple Function Codes Contracted Services Negotiated contracts for the performance of any activities that are necessary for the implementation and evaluation of activities required by the selected program model in accordance with implementation to fidelity, in the Home Visitation Strategic Plan, or the Application. Contracted Services do not include salaries and/or fringe benefits UNLESS that staff is issued a 1099 rather than a W-2 at calendar year end. Example: Ongoing contracted services for consultation, facilitation, or project management (e.g., services and assistance with workgroups, action agenda implementation, communications, etc.). Professional Fees Contract or agreement with a third party for the one-time performance of activities toward the execution of activities required by the selected program model in accordance with implementation to fidelity, the Home Visitation Strategic Plan or the Application. Supplies & Meeting Costs Consumable or non-consumable items with a unit cost of less than $1,000. Consumable supplies are those items that are consumed as they are used (e.g., pencils, paper, etc.). Non-consumable supplies are those items that are not consumed as they are used (e.g., file cabinets, chairs and other durable goods, etc.). Budget Detail should provide estimated costs and how cost was determined. Printing Costs for duplication, production and printing of written materials directly related to the selected home visitation model, the Application or the Home Visitation Strategic Plan. Budget Detail should indicate estimated cost and how cost was determined. Equipment Any non-consumable item that is not attached to or included as a part of the cost of a facility. All computer-related equipment purchased must be recorded. 11 Equipment: • Needs to be tagged as belonging to ISD — monitor/computer, laptop, netbook, printer, cell phone, digital camera, desks, chairs, file cabinets (office furniture). • An inventory must be maintained of these items that clearly designates the use of 32p(4) as the funding source. • The inventory must be available for review. Budget Detail should indicate estimated cost of item and how cost was determined. Functions are selected to align with the individual or activity utilizing the equipment. Travel Travel costs include mileage, registration fees, lodging, meals and incidental expenses incurred by employees in travel status while on official business. The maximum mileage rate (effective January 1, 2017) is the federal mileage rate of .535/mile. Travel guidelines promulgated by the hiring entity may be followed. It is recommended that employees and supported partners follow the State of Michigan or ISD travel procedures, including per diem and reimbursement rates. Current State of Michigan travel rates are posted at: State of Michigan Rates (http://www.michigan.gov/dtmb/0,5552,7-150-9141_13132---,00.html). Note: If provisions for travel expenses were made in contracted staff members' agreements, these expenses should be included as a separate line within that function code under Contracted Services. Budget Detail should indicate the estimated mileage and any additional transportation related costs, such as meals, lodging, etc. Functions are selected to align with the individual who will incur travel expenses. Miscellaneous — Often coded in Functions 331, 391 Includes expenses which are not chargeable to other line items and are directly related to the implementation of the selected home visitation model or Application. 12 DISTRICT / PROGRA M NAME FUNC. CODE DESCRIPTION SALARIES 1000 BENEFITS 2000 PURCHASED SERVICES 3000, 4000 SUPPLIES & MATERIALS 5000 OTHER EXPENSE 5 (Not to exceed $100) 7000, 8000 TOTAL OCHD 212.01 Home Visitor - Salaried (FTE/HOURS, SALARIES, BENEFITS) $ 69,410.00 $ 47,131.00 $ 116,541.00 OCHD 212.03 Consumable Teaching Supplies $ 1,250.00 $ 1,250.00 OCHD 212.05 Home Visitor Mileage $ 1,513.00 $ 1,513.00 OCHD SUBTOTAL - SUPPORT SERVICES-PUPIL 210 $ 69,410.00 $ 47,131.00 $ 1,513.00 $ 1,250.00 $ - $ 119,304.00 OCHD 221.02 Off-site Conference Fees (including registration fees) $ 1,500.00 $ 1,500.00 OCHD 221.06 Technology $ 2,800.00 $ 2,800.00 OCHD 221.07 Telephones $ 600.00 $ 600.00 OCHD 227.01 Assessment supplies $ 477.00 $ 477.00 OCHD SUBTOTAL-SUPPORT SERVICES-INSTRUCTIONAL 220 $ - $ - $ 2,100.00 $ 3,277.00 $ - $ 5,377.00 OCHD 257.01 Copy/Fax Equipment* $ 500.00 $ 50.00 $ 550.00 OCHD 257.02 Postage* $ 250.00 $ 250.00 OCHD SUBTOTAL - BUSINESS 250 $ - $ - $ 750.00 $ 50.00 $ - $ 800.00 OCHD 261.07 Insurance* $ 375.00 $ 375.00 OCHD SUBTOTAL - OPERATION & MAINTENANCE 260 $ 375.00 $ 375.00 OCH D 282.00 Advertisement $ - OCH D SUBTOTAL - 280 $ - OCHD 331.01 Office Supplies $ 250.00 $ 250.00 OCHD 331.02 Printing $ OCHD SUBTOTAL OTHER COMMUNITY SERVICES 330 $ 250.00 $ 250.00 OCHD GRAND TOTAL $ 69,410.00 $ 47,131.00 $ 4,738.00 $ 4,827.00 $ - $ 126,106.00 10% ADMINISTRATION COSTS TOTAL (FUNCTION CODES 230, 250, 260): .1 Resolution #17266 September 28, 2017 Moved by Hoffman Supported by Quarles the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (19) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). / 9-471 I HEREBY APPROVE THIS RESOLUTIO6 CHIEF DEPUTY COUNT/ EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 28, 2017, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 28th day of September, 2017. /&)-(771 Lisa Brown, Oakland County