HomeMy WebLinkAboutResolutions - 2017.09.28 - 23121REPORT (MISC. #17272) September 28, 2017
BY: Commissioner Robert Hoffman, Chairperson, Human Resources Committee
IN RE: FISCAL YEAR 2018 SALARY RECOMMENDATIONS
To The Finance Committee and Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee recommends the following actions:
1. Increase the current salary ranges for salary grades 1 -21 by a 3.0% general salary increase for Fiscal
Year 2018, effective with the pay period that begins September 30, 2017.
2. Increase the current salary ranges for all remaining classifications not represented by bargaining units
by a 3.0% general salary increase for Fiscal Year 2018, including appointed officials, classes
designated as exceptions to salary grades 1 - 21, part-time and hourly classes, students, and summer
and seasonal classes but excluding:
a. Circuit, Probate and District Court Judges which are currently at the maximum rate allowed.
b.Oakland County Road Commission members.
c. Board of Commissioners whose salaries were addressed in Miscellaneous Resolution #
16260.
d. All other elected officials whose salaries are addressed below.
3. Provide a 3% salary adjustment to the County Executive, Prosecuting Attorney, County Clerk/Register
of Deeds, Water Resources Commissioner, Sheriff, and County Treasurer effective September 30,
2017.
4. Change the FY 2018 salary of the following classifications:
Classification From To
Marine Mechanic 19.9005 26.5272
Chief Health Division Medical Services 162,002 173,342
Lifeguard From: Base One Year Two Year
10.4549 11.2313 12.0746
To Base One Year
11.5682 12.4368
5. Create the following new classifications within the Salary Administration Plan:
Classification Salary Grade FLSA Status
Chief WRC Asset Management 16 Exempt
Children's Village Re-entry Specialist 11 Non-Exempt
Employee & Labor Relations Specialist I 11 Non-Exempt
Fiscal Services Grant Compliance Administrator 15 Exempt
6. Create the following part-time non-eligible classification excepted from the Salary Administration Plan:
Classification Base 1 Year
Head Lifeguard 13.0587 13.7116
7. Retitle the following classifications to a new classification:
From
Chief Health Division Medical Services
Chief PH Clinical & Special Programs
Chief Public Health Field Nursing
Employee & Labor Relations Specialist
Senior Employee & Labor Relations Specialist
Summer Clerical
8. Delete the following classifications:
Business Manager Sheriff Department
Chief Emergency Management Operations
Inmate Casework Supervisor
Jury Board Member
Medical Billing Specialist
To
Medical Director
Chief Public Health Special Programs
Chief Public Health Community Nursing
Employee & Labor Relations Specialist II
Employee & Labor Relations Specialist III
Summer Business Clerk
Nursing Supervisor
Right of Way Technician
Sheriff Legal Information Clerk
Sheriff State and Federal Coordinator
Telestaff Systems Coordinator
9. Further that no transfer of funds is required for these increases since sufficient funds have been
budgeted.
FINANCE COMMITTEE VOTE:
Motion carried on a roll call vote with Bowman and Zack voting no.
10. Increase the annual salary of the Board of Road Commissioners of the Road Commission for
Oakland County to $17,000 for the Chairperson and $15,000 for members.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report.
Chairperson, HuMan Ret-ources Committee
September 28, 2017
COUNTY OF OAKLAND
FISCAL YEAR 2018 BUDGET
GENERAL APPROPRIATIONS ACT
MISCELLANEOUS RESOLUTION #17272
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: FISCAL YEAR 2018 GENERAL APPROPRIATIONS ACT AND 2018 COUNTY GENERAL PROPERTY
TAX RATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Public Act 139 of 1973, the Unified Form of County Government
Act, and Public Act 621 of 1978 (as amended by P.A. 493 of 2000), the Uniform Budgeting and Accounting Act for
Local Government, it is the responsibility of the Oakland County Board of Commissioners to establish and adopt
the annual County Budget and work program; and
WHEREAS the Finance Committee received budget requests from all County Departments, and has reviewed in
detail the County Executive's Fiscal Year 2018 Budget Recommendation; and
WHEREAS the Finance Committee, after due deliberation, has formulated a Recommended General
Appropriations Act balancing total appropriations with available resources at $878,474,167 for Fiscal Year 2018, a
summary of which was included in the Notice of Public Hearing published in newspapers of general circulation;
and
WHEREAS the further intent of this resolution is to maintain a budgetary system for the County of Oakland on the
same basis of accounting (generally accepted accounting principles) as the actual financial information is
maintained; to define the powers and duties of the County's officers in relation to that system; to designate the
Chief Administrative Officer and Fiscal Officer; and to provide that the Board of Commissioners and committees
thereof, as well as the Fiscal Officer, shall be furnished with information by the departments, boards,
commissions and offices relating to their financial needs, revenues and expenditures/expenses, and general
affairs; to prescribe a disbursement procedure, to provide for an allotment system; and to provide remedies for
refusal or neglect to comply with the requirements of this resolution; and
WHEREAS the Circuit Court Mediation Fund (Miscellaneous Resolution #90177) is used to cover the total cost of
Attorney Mediators, with the balance to be used for enhancement of Court operations as requested by the Court
and approved by the Board of Commissioners; and
WHEREAS the Board of Commissioners supports the concept of cultural diversity training for Oakland County
employees and requires all supervisory, division manager and director level employees to attend cultural diversity
training.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners does hereby adopt and
amend the Fiscal Year 2018 General Appropriations Act recommended by the Finance Committee as advertised
and placed in the Clerk's Office for public inspection.
BE IT FURTHER RESOLVED that funds from the Civil Mediation Account (10100-240201) be utilized to cover the
total costs incurred in Fiscal Year 2018 for the Civil Mediation Program.
BE IT FURTHER RESOLVED that the following policy be established regarding administration of the Delinquent
Tax Revolving Fund:
1) The Delinquent Tax Revolving Fund (DTRF) was established in accordance with the provisions of Public
Act 206 of 1893 (as amended) for the purpose of paying local taxing units within the County their respective
shares of delinquent ad valorem real property taxes, in anticipation of the collection of those taxes by the County
Treasurer. This policy statement, which encompasses the precept of self-funding, ensures that utilization of
unrestricted DTRF funds does not impair the functional intent or operational success of the DTRF as originally
established.
2) To that end, at no time shall funds be diverted from the DTRF that would cause the unrestricted balance
to fall below a level that would assure a prompt payment of all current and future outstanding General Obligation
Limited Tax Notes, as well as assure the continued operation of the DTRF as specified in the preceding
paragraph.
3) Penalties and investment interest generated by the DTRF may be transferred, in whole or in part, to the
General Fund of the County upon majority vote of the Board of Commissioners so long as such transfer(s) meets
the provisions of paragraph #2 above.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
4) Any and all appropriations from unrestricted DTRF funds, excepting penalties and investment interest,
shall be limited to one-time expenditures, as opposed to recurring operations.
5) Unless otherwise specified, appropriations from the DTRF shall be considered long- or short-term
advances (with specific time frames detailed in the authorizing resolution), to be repaid with interest as specified
below.
6) Any appropriations from unrestricted DTRF funds, excepting penalties and investment interest, not
considered advances to be repaid within a time certain shall require a two-thirds majority vote of the Board of
Commissioners.
7) All appropriations from unrestricted DTRF funds considered to be advances to be repaid within a time
certain shall require a majority vote of the Board of Commissioners.
8) Terms and conditions of any and all advances from the DTRF shall be specified in the authorizing
resolution, including interest obligations detailed as follows:
a. Interest on each payment will be based on the average monthly rate paid during the term of the
agreement by the agent of the DTRF for that year's outstanding borrowing, or
b. In the event no borrowing occurs for the DTRF, principal and interest payments will be made in
accordance with the previously established "Loan of County Funds Policy" (Miscellaneous Resolution #89276)
which requires Board approval of repayment terms at an interest rate no less than the prevailing six-month
Treasury Bill rate and that such rates shall be computed and compounded quarterly.
BE IT FURTHER RESOLVED that $6,000,000 in DTRF interest earnings will be transferred to the General Fund
to support General Fund/General Purpose activities.
BE IT FURTHER RESOLVED that an indirect cost charges will be billed by the General Fund to the DTRF, in
accordance with Oakland County's approved Central Services Indirect Cost Allocation Plan.
BE IT FURTHER RESOLVED that $4,550,000, or one-half of the $9,100,000 convention facility tax revenues
distributed by the State to Oakland County under the authority of the State Convention Facility Development Act,
P.A. 106 of 1985, be earmarked for substance abuse prevention and treatment programs.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in accordance with the
requirements of Public Act 214 of 1899, as amended, authorizes that .0004 mills Current Property Tax Levy be
designated for the purpose of funding Veterans' Services Soldier Relief,
BE IT FURTHER RESOLVED that each Supervisor of the various townships and Assessing Officers of the
several cities of Oakland County are authorized and directed to spread on their respective township of city tax
rolls for the year 2018 a County General Property Tax Levy of 4.0400 Mills to be applied to the 2018 Taxable
Value of all property located within their respective jurisdictions.
BE IT FURTHER RESOLVED that the Manager - Equalization perform the function of Equalization Director
including the examination of the assessment rolls of the several townships and cities within Oakland County to
ascertain whether the real and personal property in the respective townships and cities has been equally and
uniformly assessed at 50% of true cash value and to make recommendation to that fact to the County Board of
Commissioners.
BE IT FURTHER RESOLVED that:
1. The County Executive is hereby designated the Chief Administrative Officer of the County of Oakland
and, further, that the Director of Management and Budget shall perform the duties of the Fiscal Officer as
specified in this resolution.
2. The Fiscal Officer shall provide an orientation session and instructions for preparing department budget
requests. These instructions shall include information that the Fiscal Officer determines to be useful and
necessary to assure that the budgetary estimates of the agencies are prepared in a consistent manner and the
needs of the Board of Commissioners and Committees are met.
3. Any offices, departments, commissions and boards of the County of Oakland financed in whole or in part
by the County of Oakland shall transmit to the Fiscal Officer their estimates of the amounts of money required for
each activity in their respective agencies, as well as their estimate of revenues that will be generated from
charges for services. They shall also submit any other information deemed relevant by the Fiscal Officer and/or
the Board of Commissioners and committees thereof.
4. The Fiscal Officer shall provide guidelines to be used by the offices, departments, commissions and
boards of the County of Oakland in submitting their budget estimates and shall prescribe the rules and regulations
the Fiscal Officer deems necessary for the guidance of officials in preparing such budget estimates. The Fiscal
Officer may require that the estimates be calculated on the basis of various assumptions regarding level of
service. The Fiscal Officer may also require a statement for any proposed expenditure and a justification of the
services financed.
5. The Fiscal Officer shall prepare estimates of revenue for each budgeted fund, classified to show in detail
the amount expected to be received from each source. Estimates of expenditures and revenues shall also be
classified by character, object, function and activity consistent with the accounting system classification.
6. The Fiscal Officer shall review the agency estimates with a representative from each agency of the
County of Oakland that has submitted such estimates. The purpose of the review shall be to clarify the estimates,
ensure the accuracy, and to determine their adherence to the policies previously enumerated by the Fiscal Officer
and the Board of Commissioners or committees thereof as herein required.
7. The Fiscal Officer shall consolidate the estimates received from the various agencies together with the
amounts of expected revenues and shall make recommendations relating to those estimates which shall assure
that the total of estimated expenditures including an accrued deficit does not exceed the total of expected
revenues including an unappropriated surplus.
8. The recommended budget shall include at least the following:
(a) Expenditure data for the most recently completed fiscal year and estimated expenditures, or amended
budget, for the current fiscal year,
(b) An estimate of the expenditure amounts required to conduct, the government of Oakland County,
including its budgetary centers,
(c) Revenue data for the most recently completed fiscal year and estimated revenues, or amended budget,
for the current fiscal year,
(d) An estimate of revenues, by source, to be raised or received by Oakland County in the ensuing fiscal
years,
(e) The amount of surplus or deficit from prior fiscal years, together with an estimate of the amount of surplus
or deficit expected in the current fiscal year,
(f) An estimate of the amount needed for deficiency, contingent or emergency purposes and the amounts
needed to pay and discharge the principal and interest of the debt of Oakland County due in the ensuing fiscal
years,
(9) The amount of proposed capital outlay expenditures, except those financed by enterprise, capital
projects, or internal service funds, including the estimated total costs and proposed method of financing of each
capital construction project and the projected additional annual operating cost and the method of financing the
operating costs of each capital construction project for three (3) years beyond the fiscal year covered by the
budget,
(h) An informational summary of projected revenues and expenditures/expenses of any capital projects,
internal service, and enterprise funds,
(i) A comparison of the revenue and expenditure amounts in the recommended budget to the most recently
approved budget adopted by the Board of Commissioners with appropriate explanation of the variances,
(i) Any other data relating to fiscal conditions that the Fiscal Officer or the Board of Commissioners or
committees thereof consider to be useful in evaluating the financial needs of the County.
9. Not less than ninety (90) days before the next succeeding fiscal year, the County Executive shall transmit
the recommended budget to the County Board of Commissioners. The recommended budget shall be
accompanied by:
(a) A proposed general appropriations measure, consistent with the budget, which shall set forth the
anticipated revenue and requested expenditure/expense authority in such form and in such detail deemed
appropriate by the Board of Commissioners or committees thereof. No appropriations measure shall be
submitted to the Board of Commissioners in, which estimated total expenditures/expenses, including an accrued
deficit, exceed estimated total revenues, including an available surplus.
(b) A budget message which shall explain the reasons for increases or decreases in budgeted items
compared with the current fiscal year, the policy of the County Executive as it relates to important budgetary
items, and any other information that the County Executive determines to be useful to the Board of
Commissioners in its consideration of proposed appropriations.
(c) A comparison of the recommended budget to the most recently approved current year budget, together
with an analysis and explanation of the variances there from, such variances being divided to show the portion
attributable to the current year budget amendments and the portion resulting from the recommended budget.
10. The County Board of Commissioners, or any committee thereof, may direct the County Executive and/or
other elected officials to submit any additional information it deems relevant in its consideration of the budget and
proposed appropriations measure. The Board of Commissioners or the committees thereof may conduct
budgetary reviews with the Fiscal Officer, and/or County departments and divisions or agencies, etc., for the
purpose of clarification or justification of proposed budgetary items.
11. The County Board of Commissioners may revise, alter, or substitute for the proposed general
appropriations measure in any way, except that it may not change it in a way that would cause total
appropriations, including an accrued deficit, to exceed total estimated revenues, including an unappropriated
surplus. An accrued deficit shall be the first item to be resolved in the general appropriations measure.
12. The County Board of Commissioners shall fix the time and place of a public hearing to be held on the
budget and proposed appropriations measure. The Clerk/Register shall then have published, in a newspaper of
general circulation within the County of Oakland, notice of the hearing and an indication of the place at which the
budget and proposed appropriations measure may be inspected by the public. This notice must be published at
least seven days before the date of the hearing.
13. No later than September 30, the Board of Commissioners shall pass a general appropriations measure
providing the authority to make expenditures and incur obligations on behalf of the County of Oakland. The
supporting budgetary data to the general appropriations measure shall include at least the following:
(a) Expenditure data for the most recently completed fiscal year,
(b) The expenditures budget as originally adopted by the Board of Commissioners for the current fiscal year,
(c) The amended current year appropriations,
(d) An estimate of the expenditure amounts required to conduct, the government of Oakland County,
including its budgetary centers,
(e) Revenue data for the most recently completed fiscal year and estimated revenues, or amended budget,
for the current fiscal year,
Budgeted revenue estimates as originally adopted by the Board of Commissioners for the current fiscal
year,
(g) The amended current year Budgeted revenues,
(h) An estimate of revenues, by source, to be raised or received by Oakland County in the ensuing fiscal
year,
(i) The amount of surplus or deficit from prior fiscal years, together with an estimate of the amount of surplus
or deficit expected in the current fiscal year,
(i) An estimate of the amount needed for deficiency, contingent on emergency purposes, and the amounts
needed to pay and to discharge the principal and interest of the debt of Oakland County due in the ensuing fiscal
year,
(k) The amount of proposed capital outlay expenditures, except those financed by enterprise, capital project,
or internal service funds, including the estimated total costs and proposed method of financing of each capital
construction project and the projected additional annual operating cost and the method of financing the operating
costs of each capital construction project for three (3) years beyond the fiscal year covered by the budget,
(I) An informational summary of projected revenues and expenditures/expenses of capital projects, internal
service, and enterprise funds,
(m) Any other data relating to fiscal conditions that the Board of Commissioners considers to be useful in
considering the financial needs of the County,
(n) Printed copies of the Board of Commissioners Adopted Budget, Financial Plan or any facsimile thereof
shall contain all of the above data unless otherwise approved by the Board of Commissioners,
14. The Board of Commissioners may authorize transfers between appropriation items by the County
Executive or Fiscal Officer within limits stated in the appropriations measure. In no case, however, may such
limits exceed those provided for in paragraph #22 and #23 of this resolution.
15. A deviation from the original general appropriations measure shall not be made without first amending the
general appropriations measure through action by the Board of Commissioners, except within those limits
provided for in paragraph #16 of this resolution.
16. Appropriations accumulated at the following three summary levels of expenditure within each County
Department will be deemed maximum authorization to incur expenditures: Personnel Expenditures, Operating
Expenditures, and Internal Support Expenditures. The County Executive or the Fiscal Officer shall exercise
supervision and control of all budgeted expenditures within these limits, holding expenditures below individual
line-item appropriations or allowing overruns in individual line-items providing that at no time shall the net
expenditures exceed the total appropriation for Personnel and Operating Expenditures, respectively, for each
department as originally authorized or amended by the Board of Commissioners. Further, Personnel
Expenditures are authorized only for positions specifically authorized pursuant to this Act as adopted and
amended by Board of Commissioner resolution, and appropriated overtime, holiday overtime, on-call pay, shift
premium summer help, emergency salaries, and any adjustments required by collective bargaining agreements.
The Fiscal Officer shall submit to the Finance Committee a quarterly listing of new governmental funded
appropriations and internal service fund line items created administratively which were not properly classifiable.
Line-item detail, division, unit or cost center detail and allotments, which provide a monthly calendarization of
annual appropriations, as deemed necessary by the Fiscal Officer shall be maintained and utilized as an
administrative tool for management information and cost control. The Fiscal Officer shall not approve any
expenditure beyond that necessary to accomplish stated program or work objectives authorized in the general
appropriation measure as originally approved unless amended, in which case the amendment takes precedence.
17. In order to amend the General Appropriations Act the amendment must specifically identify the fund,
department, division, unit, program and account affected by the amendment. Additionally, if the amendment
increases an appropriation, the source of funding for that additional appropriation, whether an increase in revenue
or an offsetting decrease in expenditure, must be presented as part of the amendment.
18. The Fiscal Officer shall maintain, for all budgeted funds, appropriation ledger accounts in which are to be
recorded such expenditure encumbrances and obligations for the future payment of appropriated funds as the
Fiscal Officer may approve.
19. Each purchase order, voucher or contract of Oakland County shall specify the funds and appropriation
designated by number assigned in the accounting system classification from which it is payable and shall be paid
from no other fund or appropriation. The necessary amount of the appropriation from such account shall be
transferred pursuant to the provisions of this resolution to the appropriate general appropriation account and the
expenditure then charged thereto.
20. No obligation shall be incurred against, and no payment shall be made from, any appropriation account
unless there is a sufficient unencumbered balance in the appropriation and sufficient funds are or will be available
to meet the obligation. All capital projects funded from the Capital Improvement Fund shall require approval of
the Board of Commissioners on recommendation of the appropriate liaison committee (Planning and Building
Committee) prior to initiation of the project. Pursuant to M.R. 15231, projects under $30,000 can be
administratively approved by both the Director of Facilities Management and the Fiscal Officer (or designee) if
funding is available and any transfers required are to be included in the subsequent quarterly forecast report. Any
obligation incurred or payment authorized in violation of this resolution shall be void and any payment so made
illegal except those otherwise ordered by court judgment or decree.
21. The Fiscal Officer, after the end of each quarter, shall transmit to the Board of Commissioners a report
depicting the financial condition of budgeted operations, including, but not limited to:
(a) A forecast of actual revenues by major source compared with budgeted revenues accompanied by an
explanation of any significant variances,
(b) A forecast of actual expenditures and encumbrances by department compared with authorized
appropriations accompanied by an explanation of any significant variances, and
(c) A forecast of actual expenditures, encumbrances and transfers from each of the several non-
departmental appropriations accounts compared with authorized appropriations accompanied by an explanation
of any significant variances.
22. Direct expenditure and/or transfers of any unencumbered balance or any portion thereof in any
appropriation for transfer account to any other appropriations account may not be made without amendment of
the general appropriation measure as provided for in this resolution, except that transfers within and between
budgeted funds and departments may be made by the Fiscal Officer in the following instances:
(a) Transfers may be made from the non-departmental Overtime Reserve account and
Fringe Benefit Reserve account to the appropriate departmental budget as specific overtime requests are
reviewed and approved by the Fiscal Services Division. Additionally, overtime appropriations may be transferred
between divisions within a department at the request of the Department Head, if authorized by the Fiscal Officer
or his/her designee. The Overtime Reserve account includes an estimated amount for the Parental Leave benefit
that may be needed by departments that have contractual service obligations or job duties that cannot be
temporarily covered by other departmental personnel and the use of Parental Leave causes the department to
exceed their Personnel Expenditure budget category.
(b) Transfers may be made from the non-departmental appropriation accounts for
Maintenance Department Charges and Miscellaneous
Capital Outlay to the appropriate departmental budget as specific requests for these
items are reviewed and approved by the Fiscal Officer or his/her designee.
(c) Transfers may be made from the non-departmental appropriation accounts for
Emergency Salaries Reserve and Summer Employees Reserve as specific requests for these items are reviewed
and approved by the Human Resources Department.
(d) Transfers may be made from salary and fringe benefit savings, resulting from use of
Merit System Administrative Leave without Pay provisions, from departmental budgets to a non-departmental
Administrative Leave account. Quarterly reports identifying such transfers and detailing the status of the non-
departmental Administrative Leave account shall be provided to the appropriate Board committees.
(e) Fringe benefit rates shall be established annually in the budget process to charge all General
Fund/General Purpose, Special Revenue and Proprietary funds for actual employer fringe benefit costs. Such
rates shall be sufficient to meet all fringe benefit costs including sick leave and annual leave accumulations,
tuition reimbursement, employee training, retirees' medical, required debt service on the Retiree Health Care
Refunding bonds pursuant to M.R. 12299 and M.R. 13280, and retirement administration. All funds collected for
Retirement, Tuition Reimbursement, Social Security (FICA), Medical for active and retired employees, Disability,
Dental, Optical, and Life and Accident Insurance shall be transferred to the Employee Fringe Benefit Fund as
established by Miscellaneous Resolution #81-312. Sufficient funds shall be maintained in the Employee Fringe
Benefit Fund liability account for sick leave and annual leave to cover the accumulated liability at an amount equal
to 50% of the sick leave accumulation and 100% of the annual leave accumulation, including applicable Social
Security (FICA) taxes thereon. All funds collected by Workers' Compensation and Unemployment Compensation
shall be transferred to the Fringe Benefit Fund as established by Miscellaneous Resolution #81-012 and modified
by Miscellaneous Resolution #96-024.
(f) The transfer of funds to the Capital Improvement Fund/Building Improvement Fund shall be made in
accordance with the appropriation authorized by the Board of Commissioners.
(9) Transfers (advances) may be made as necessary from the Drain Revolving Fund to Drain Construction
Funds and Drain Maintenance Funds as short term advances for costs incurred such as preliminary engineering
fees and ongoing maintenance costs. Costs incurred by Drain Maintenance Funds and Drain Construction Funds
will be repaid by the Drain Fund through assessments. Specific requests will be reviewed and approved by the
Fiscal Officer or his/her designee.
(h) A transfer of any or all of the appropriation allocated under the Non-Departmental
account for Legislative Expense (#10100-9090101-196030-731080) shall not be made to any departmental
budget without adoption of an Oakland County Board of Commissioners resolution.
(i) Transfers may be made from the Non-Departmental Juvenile Resentencing account to
the Prosecuting Attorney and Sheriff's Office as actual costs are incurred and upon approval of the Fiscal Officer
or his/her designee.
23. The Board of Commissioners may make supplemental appropriations by amending this general
appropriations measure as provided by this resolution, provided that revenues in excess of those anticipated in
the original general appropriations measure become available due to;
(a) An unobligated surplus from prior years becoming available;
(b) Current year revenue exceeding original estimate in amounts sufficient enough to finance increased
appropriations. The Board of Commissioners may make a supplemental appropriation by increasing the dollar
amount of an appropriation item in the original general appropriations measure or by adding additional items. At
the same time the estimated amount from the source of revenue to which the increase in revenue may be
attributed shall be increased, or other source and amount added in a sum sufficient to equal the supplemental
expenditure amount. In no case may such appropriations cause total estimated expenditures, including an
accrued deficit, to exceed total estimated revenues, including an unappropriated surplus.
24. Whenever it appears to the County Executive or the Board of Commissioners that actual and probable
revenues in any fund will be less than the estimated revenues upon which appropriations from such fund were
based, the County Executive shall present to the Board of Commissioners recommendations which, if adopted,
will prevent expenditures from exceeding available revenues for the current fiscal year. Such recommendations
shall include proposals for reducing appropriations, increasing revenues, or both. After receiving the
recommendations of the County Executive for bringing appropriations into balance with estimated revenues, the
Board of Commissioners shall amend the general appropriations measure to reduce appropriations or shall
approve such measures necessary to provide revenues sufficient to equal appropriations, or both.
25. All appropriations are annual and the unexpended portion shall lapse at year-end. Encumbrances and
appropriations carried forward shall be recorded as an assigned fund balance, and the subsequent year's budget
amended to provide authority to complete these transactions. Appropriations shall not be carried forward for
more than six (6) months into the budget year following the year in which they were originally appropriated. A
status report on Appropriations Carried Forward, as required by Miscellaneous Resolution #93-156, will be
incorporated as an integral part of the ensuing year's Second Quarter Financial Forecast for the purposes of
determining their continuation for the remainder of the year. The recommended year-end budget amendment
shall be supported with a statement of revenues and expenditures and operating surplus or deficit which shall
contain the following data: (1) budget as adopted; (2) budget amendments; (3) budget as adjusted; (4) revenues
and expenditures, operating surplus or deficit; (5) accrued revenue and expenditures; (6) transfers; (7) total
revenues and expenditures and transfers, operating surplus or deficit, including accruals and transfers; (8)
encumbrances; (9) appropriations carried forward; (10) total revenues and appropriations utilized, operating
surplus or deficit, including encumbrances and appropriations carried forward; (11) balance of revenues not
collected, unencumbered appropriation balance, operating surplus or deficit; (12) detail of adjustments to
designated and undesignated fund balance, detail of adjustment to reserves and/or any other utilization of
surplus; (13) final surplus or deficit or undesignated fund balance carried forward to the subsequent year's
budget.
26. A member of the Board of Commissioners, the County Executive, any elected officer, the Fiscal Officer,
any other administrative officer or employee of Oakland County shall not: (1) create a debt, incur a financial
obligation on behalf of the County against an appropriation account in excess of the amount authorized, (2) apply
or divert money of the County for purposes inconsistent with those specified in this general appropriations
measure as approved and amended by the Board of Commissioners, nor (3) forgive a debt or write off an account
receivable without appropriate authorization of the Board of Commissioners, as described in Miscellaneous
Resolution #93-135 (Bad Debt Write-Off Policy) and Miscellaneous Resolution #12-048 (Short Sale Policy).
Specifically, application of the foregoing Bad Debt Write-Off Policy shall be invoked for all amounts in excess of
$1,000; transactions of a lesser amount shall be considered within the administrative authority of the Fiscal Officer
or his/her designee. Application of the foregoing Short Sale policy may be invoked to allow the County to consider
less than the balance owed on an Oakland County home improvement loan in a proposed sale of property, unless
prohibited by Federal Regulations, as determined by the Manager of the Oakland County Community and Home
Improvement Division or his/her designee. Furthermore, the Fiscal Services Division must submit to the Board of
Commissioners, as part of the quarterly financial report, a listing of all bad debt write offs (including short sales)
occurring during the preceding three months. In addition, transactions relating to Inmate Prisoner Billings which
are billed in excess of ability to pay are hereby authorized to be adjusted in accordance with Public Act 212 of
1994 with the resultant amount of the write-off subsequently reported to the Board of Commissioners as part of
the Quarterly Financial Report. Also, within the administrative authority of the Fiscal Officer and with the general
approval of the Court, Circuit Court and Probate Court financial orders for $2,500 or less may be reduced and
amended by the Fiscal Services Division based on an individual's ability to pay. Waiver of fees in excess of
$2,500 shall require the approval of the Court. Except as otherwise stated in the General Appropriations Act,
funds shall not be expended without specific appropriation or other appropriate action by the Board of
Commissioners from reserved, designated or undesignated fund equity; from balance sheet accounts for the
purchase of fixed assets not cited in paragraph 26 of the General Appropriations Act, non-routine prepaid items or
non-routine obligations related to a specific appropriation; or from funds not budgeted.
27. All Internal Service Fund budgets that have depreciable assets shall have a capital budget with detail
supporting the amount of annual depreciation therein included, as well as a fiscal plan for replacing, upgrading or
disposing of those assets.
28. The budgetary system shall be maintained on the same basis of accounting (generally accepted
accounting principles) as the actual financial information is maintained.
29. Arty violation of the general appropriations measure by the County Executive, the Fiscal Officer, any
administrative officer, employee or member of the Board of Commissioners detected through application of
generally accepted accounting procedures utilized by Oakland County or disclosed in an audit of the financial
records and accounts of the County shall be filed with the State Treasurer and reported by the State Treasurer to
the Attorney General. Pursuant to Public Act 621 of 1978, the Uniform Budgeting Act, the Attorney General shall
review the report and initiate appropriate action against the person or persons in violation. For use and benefit of
the County of Oakland, the Attorney General or Prosecuting Attorney may institute a civil and/or criminal action in
a court of competent jurisdiction for the recovery of County funds disclosed by an examination to have been
illegally expended or collected as a result of malfeasance, and for the recovery of public property disclosed to
have been converted or misappropriated.
30. The provisions of this act shall be applied to the General Fund and all Special Revenue and Proprietary
Funds of the County, including Enterprise Funds and Internal Service Funds.
BE IT FURTHER RESOLVED that as a condition of continuing debt covenants the Department of Management
and Budget and Treasurer's Office are hereby directed to take any and all ministerial actions that may be
necessary to facilitate the payment of the principal and interest on all debt obligations that have been authorized
through separate action by the Board of Commissioners and the payment of all other obligations.
Chairperson, on behalf of the Finance Committee, J.,41-6-9 the apption of the fr r fr1; oing resolution.
nAKOF JC mmissioner Thomas Middleton, District #4
Chairperson, Finance Committee
Resolution #17272 September 28, 2017
Moved by Middleton supported by Woodward the resolution be adopted.
Discussion followed.
Chairperson Michael Gingell made the following statement: "A Public Hearing is now called on the FY 2018
General Appropriations Act. Is there anyone present who wishes to speak?" No one requested to speak and
the Chairperson declared the Public Hearing closed.
Moved by Dwyer supported by Zack the Human Resources Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Moved by Weipert supported by Gershenson the Finance Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Vote on resolution:
AYES: Dwyer, Fleming, Gershenson, Gingell, Hoffman, Kochenderfer, KowaII, Long, McGillivray,
Middleton, Quarles, Taub, Tietz, Weipert. Woodward, Zack, Berman, Bowman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
Discussion followed.
Commissioner Middleton thanked everyone for their hard work on the Budget.
Commissioner Woodward addressed the Board to commend Vice-Chairperson Tom Middleton for the hard
work that was done in the Finance Committee with the Budget.
Chairperson Michael Gingell addressed the Board to take a Personal Privileged to thank the Board for the Bi-
Partisan support to finalize the Budget. He also thanked the Board staff, Chris Ward, Adm. Director Program &
Operations Analyst, Laurie Van Pelt, Director of Management and Budget and Lynn Sonkiss, Fiscal Services
Officer and their staff.
HgFIEW APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 28,
2017, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 28' day of September, 2017.
/C11-4-ill
Lisa Brown, Oakland County