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HomeMy WebLinkAboutResolutions - 2017.10.11 - 23147MISCELLANEOUS RESOLUTION #17289 October 11,2017 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS — ESTABLISHMENT OF A SCHOOL DRINKING WATER STATION PROGRAM POLICY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Public Act 451 of 1976, permits a discretionary role for a county government to assist in programs that promote the health, safety and welfare of its citizens; and WHEREAS Oakland County Government wishes to establish the Oakland County School Drinking Water Station Program Policy for the intention to assist eligible schools by offering a one-time bulk purchase of drinking water stations; and WHEREAS through participation in the School Drinking Water Station Program, Oakland County can promote public health and establish lifelong nutrition habits by supplying increased access to water for elementary school age students. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby adopts the attached School Drinking Water Station Program Policy governing the one-time bulk purchase of water stations for distribution to Oakland County schools. BE IT FURTHER RESOLVED that the Board of Commissioners grants authority to the School Drinking Water Station Subcommittee to amend the policy, as necessary, to ensure the proper and efficient administration of the program. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. missioner Thomas Middleton, District #4 Chairperson, Finance Committee FINANCE COMMITTEE VOTE: Motion carried on a roll call vote with Crawford voting no. SCHOOL DRINKING WATER STATION PROGRAM POLICY STATEMENT OF PURPOSE Oakland County Government recognizes that Michigan law, PA 451 of 1976, places the primary responsibility for funding the operations of schools on the State and with locally elected school officials. However, the County also recognizes that the law does permit a discretionary role for the County in assisting in programs that promote the health, safety and welfare of its citizens. Michigan law provides that the Board of Commissioners may, "Make appropriations . . . for the carrying out of functions, powers, and duties granted or imposed upon the county or upon an office or department of the county." MCL 45.556(e). The Board of Commissioners recognizes the statutory duty of the Health Department to, "continually and diligently endeavor to prevent disease, prolong life, and promote the public health through organized programs." MCL 333.2433. To promote public health and to establish positive lifelong nutrition habits, public health officials strongly recommend that water be provided to young children between and during meals and snacks. Drinking water stations can supply increased access to water while educating young people on eco- friendly methods to reducing environmental waste and reusing water containers. Funding a one-time provision in an amount up to $500,000 would allow for the distribution of a significant number of these stations to schools across the county with no ongoing financial liability to the County. This program shall be implemented to provide the maximum economies of scale by leveraging the County investment for additional units. The Board of Commissioners hereby establishes the Oakland County School Drinking Water Station Program for the purposes of supplying increased access to water to elementary school age children. The County intends this Program to assist publicly funded Oakland County elementary schools by offering a one-time bulk purchase of drinking water stations. The County shall not bear any cost or be liable for the installation, maintenance and replacement of the purchased property. The County will require participating schools to execute a Program Participation Agreement to take delivery, install and properly maintain, including filter replacement per manufacturers' recommendations, the drinking water stations provided through the program. The County will be released from all liability for the operation of the purchased property. PROJECT GUIDELINES Program funding shall be utilized solely for the purposes of purchasing, Subcommittee approved, drinking water stations for eligible schools. Eligible schools include any publicly owned elementary school facility that is physically located and established under Act 451 of 1976, as amended, or under other law of the State of Michigan, has as its primary mission the teaching and learning of academic and vocational-technical skill and knowledge, contains age groups of pupils enrolled pre-5 years to 12 years old, and is operated by a school district, intermediate school district, or authorized public school academy within the jurisdiction of Oakland Cou nty. Approved drinking water stations are those stations endorsed by the Board of Commissioners for the School Drinking Water Station Program. ADMIN ISTRATION The Chairman of the Finance Committee shall establish a Subcommittee on the School Drinking Water Station Program. This Subcommittee shall consist of three (3) members, two (2) members representing the majority caucus and one (1) member representing the minority caucus. It shall be the responsibility of the Subcommittee to direct the administration of this program, receive applications for program funding and make a recommendation of acceptance to the Finance Committee and Board of Commissioners. The Subcommittee may consult with county departments, and Board staff. APPLICATION PHASE The Subcommittee shall consult with the County Health Division, Oakland County Purchasing and other relevant experts regarding available drinking water station units. The Subcommittee shall approve no more than three (3) drinking water station models as options for distribution units. The Subcommittee shall obtain information regarding the cost of installation and maintenance of the units that will be shared with the applicants. The Subcommittee shall prepare a program application form to distribute to all applicable school officials. This form will provide school officials an opportunity to request the model and quantity of approved units they wish to receive. School officials shall be given an opportunity to understand the costs and responsibilities they will incur if they are awarded unit(s). Following the application deadline, staff will compile the resulting data for the Subcommittee to consider options for approval of the distribution of drinking water units. DISBURSEMENT The Subcommittee shall make a recommendation to the Board of Commissioners on the equitable distribution of drinking water stations. This recommendation shall take into account numerous factors, including (but not be limited to) increasing the number of available units through bulk purchasing and access to balanced and affordable nutrition. The Subcommittee's recommendation shall be in the form of a resolution introduced before the Board of Commissioners and referred to the Finance Committee who shall review and issue a recommendation to the Board on the adoption of the resolution. The Resolution shall require an affirmative vote of a majority of the members of the Board of Commissioners elected and serving. Following the adoption of the resolution, each participating school district shall be notified of the number of units available should the school district wish to execute a Program Participation Agreement (Agreement). This Agreement shall provide for the expectations and requirements of the participating school as it relates to promptly receiving delivery, installing and maintaining the equipment. Agreements shall include a clause that any routine maintenance and regular filter changes are the responsibility of the school or school district. Agreements will also release the County of all liability. Participating schools will be asked to return agreements by a deadline or risk losing program funding. A participating school that has detected a contaminant issue at the existing fixture shall disclose this information in their application. Agreement shall specify that the installation of a drinking water station under this program may not be utilized to overcome a regulated contaminant issue, especially if the source of the contamination is separate from the fixture. In addition, schools shall acknowledge their responsibility for maintenance of the filtration system to prevent the build-up of contamination particles in the fixture. The Oakland County Health Division shall provide guidance on any necessary assurances and testing that would be necessitated to ensure compliance and to protect the health of users of the drinking water station. Along with the Agreement, the school will be asked to return an order form. This form will include information that will be provided to the vendor regarding the place and date for delivery. Following the completion of the Agreement deadline, the Subcommittee shall make a final report on the disbursement of funding. The report shall be presented in the form of a resolution introduced before the Board of Commissioners and forwarded for consideration before the Finance Committee. The Resolution shall require an affirmative vote of a majority of the members of the Board of Commissioners elected and serving. The Resolution shall contain the amount of drinking water units and purchase price per vendor. The County will pay the vendor directly who shall ship the units directly to the school according to the directions provided in their order form. Resolution #17289 October 11, 2017 Moved by Middleton supported by Woodward the resolution be adopted. AYES: Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Weipert, Woodward, Berman, Bowman. (17) NAYS: Crawford. (1) A sufficient majority having voted in favor, the resolution was adopted. I HEREBY APPROVE THE FOREGOING RESOLUTION 1 011 3 1 1 7 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 11, 2017, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 11 th day of October, 2017.