HomeMy WebLinkAboutResolutions - 2017.10.26 - 23153MISCELLANEOUS RESOLUTION #17293 October 26, 2017
BY: Commissioner Christine Long, Chairperson, General Government Committee
IN RE: HEALTH AND HUMAN SERVICES - HOMELAND SECURITY DIVISION — FY 2018
PREPARING COMMUNITIES FOR A COMPLEX COORDINATED TERRORIST ATTACK
INTEGRATED EMERGENCY MANAGEMENT COURSE (IEMC) - GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Federal Emergency Management Agency (FEMA) has awarded Oakland County an
Integrated Emergency Management Course E1L0912 Preparing Communities for a Complex Coordinated
Attack for up to 75 attendees; and
WHEREAS the Homeland Security Division was notified of the awarding of this class via a letter dated
September 6, 2017; and
WHEREAS the Integrated Emergency Management Training Course will take place at the Emergency
Management Institute in Emmitsburg, Maryland from June 11-14, 2018; and
WHEREAS this is a four-day community-specific training course designed to use blended instructional
methods including briefings, case studies, scenario-based discussions, and planning workshops aimed at
improving the ability of local jurisdictions to prepare for, protect against, and respond to complex
coordinated terrorist attacks; and
WHEREAS this grant is for the administration of this course as well as the reimbursement for the cost of
transportation and lodging for up to 75 people from various police, fire, EMS, hospital, emergency
management, and administrative staff; and
WHEREAS the only cost to Oakland County would be the purchase of a meal ticket for approximately
$130 for each county employee; and
WHEREAS the grant agreement has completed the Grant Review Process in accordance with the Board
of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
acceptance of the attached Letter of Agreement between Oakland County, Michigan, and the Federal
Emergency Management Agency for Conduct of an Integrated Emergency Management Course.
BE IT FURTHER RESOLVED that the County Executive is authorized to execute the grant agreement
and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which
are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment and continuation of this program is contingent upon continued future levels of grant funding.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
N42 Commissioner Christine Long, District
Chairperson, General Government Cort)-nittee
GENERAL GOVERNMENT COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Kowall and Kochenderfer absent.
GRANT REVIEW SIGN OFF — Homeland Security Division
GRANT NAME: FY 2018 Preparing Communities for a Complex Coordinated Terrorist Attack
Integrated Emergency Management Course (lEMC)
FUNDING AGENCY: Federal Emergency Management Agency (FEMA)
DEPARTMENT CONTACT PERSON: Thom Hardesty (248) 452-9578
STATUS: Grant Acceptance
DATE: October 2, 2017
Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal
Note, and this Sign Off email containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (9/28/2017)
Department of Human Resources:
HR Approved (No Committee) — Lori Taylor (9/28/2017)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (9/28/2017)
Corporation Counsel:
Approved by Corporation Counsel. — Steve Rideout (10/2/2017)
Emergency Management fnslititte
1LS. Department of Homeland Security
16825 South Scion Avenue
Ernmiisburg. Maryland 21727
SEP 0 6 2011
L. Brooks Patterson
Oakland County Executive
2100 Pontiac Lake Road, Dept. 409
Waterford, MI 48328-0409
Subject: Engagement Letter
Dear Mr. Patterson:
I am pleased to confirm the commitment of the Federal Emergency Management Agency (FEMA),
Emergency Management Institute (EMI), to conduct the Preparing Communities for a Complex
Coordinated Attack Integrated Emergency Management Course (IEMC) for Oaldand County,
Michigan, at the National Emergency Training Center (NETC) in Ernmitsburg, Maryland, June 11 —
14, 2018. Our next steps are contingent upon receiving a signed copy of the enclosed Letter of
Agreement (LOA). Please sign and return this LOA by September 30, 2017.
Your IEMC will be assigned a class manager from the IEMC training staff. Within one month of
receipt of your signed LOA, the class manager will contact your community point of contact to
begin the process of building an IEMC specific to Oakland County, Michigan. Among the first
steps of this process will be the conduct of a Pre-Course Analysis visit by staff from FEMA
Headquarters Office of Counterterrorism and Security Preparedness. This meeting will facilitate a
discussion of the course details and requirements; and will allow the course design team to begin
gathering needed information from and about Oakland County, Michigan.
Experience has shown that this course is most successful when chief elected and/or appointed
officials, executives and department heads participate and learn how to enhance their community's
emergency management system. The active participation of these officials is a key factor
considered by EMI in assessing the value and benefit of conducting an IEMC program for your
jurisdiction.
The following documents are enclosed to assist with the design and development of the course:
NETC Standard Operating Procedure 119-24 explaining the stipend system; and NETC Standard
Operating Procedures 119-22 identifying the policies, procedures and standards of conduct on
Federal property at NETC.
A Student Identification (SID) Number is required to complete General Admissions Application
(FEMA Form 119-25-1). If participants do not have a SID, they may register and obtain a SID
number at https://cdp.dhs.gov/femasid . When they enter and use the system they will be able to
print off and retain a student identification card.
L. Brooks Patterson, County Executive
Page 2
We look forward to working with you and your staff in the development and delivery of this
community-specific lEMC. If you have questions about your upcoming JEIVIC, please contact
Hakim B. Allah, D.M., Chief, Integrated Emergency Management Branch, EMI, at 301-447-1097
OT email hakim.allah@ferna.dhs.gov.
Sincerely,
aul Butki
Superintendent, Acting
Emergency Management Institute
Enclosures
Letter of Agreement
NETC SOP 119-24 — Administration of the Student Stipend Program
NETC SOP 119-22— Conduct on the NETC Campus
cc:
Janet Odeshoo (Acting), Region Administrator, FEMA Region FEMA Region V
Nancy Olson, Regional Training Manager, FEMA Region FEMA Region V
Michael Chesney, Federal Preparedness Coordinator, _EWA Region V
Alex Abdun--Nabi, State Training Officer, Michigan State Police, Emergency Management &
Homeland Security Division
LETTER OF AGREEMENT
BETWEEN
OAKLAND COUNTY, MICHIGAN,
FEDERAL EMERGENCY MANAGEMENT AGENCY
FOR CONDUCT OF AN
INTEGRATED EMERGENCY MANAGEMENT COURSE
By acceptance of the Federal Emergency Management Agency's (FEMA)/Emergency Management
Institute's (EMI) offer to conduct an Integrated Emergency Management Course (IEMC) at the
National Emergency Training Center (NETC) in Emmitsburg, Maryland, for Oakland County,
Michigan, June 11 — 14, 2018, we mutually agree to the following conditions:
1. Oakland County, Michigan will:
a. Recommend key elected and appointed officials attend the entire course and participants
represent positions as appropriate for your jurisdiction.
b. In addition to appropriate personnel, at a minimum, provide one qu21ified individual from each
of the following disciplines to assist by working on the exercise design team: fire, Emergency
Medical System (EMS), and law enforcement. Other individuals may be needed for
specialized assistance to include emergency management, public health, hospital/medical,
community/human services (mass care/shelter) and public administration.
c. Provide FEMA with copies of plans (e.g., emergency operations, standard operating
procedures, maps, etc.) needed for exercise scenario development.
d. Provide a Community Point of Contact (POC) from Oakland County, Michigan to meet with
FEMA staff during Pre-Course Analysis (PCA) meetings to:
• address course logistics and requirements;
• establish course objectives;
• assist in assembling an exercise design team meeting (initial planning conference) for
the course exercise activities; and
• establish a mutually agreed upon strategy/timeline for periodic communication and
coordination updates/status to be used prior to course start date.
e. Provide Community POC (who may be the same person as in (§1.d) to coordinate student
logistics, including: collecting and forwarding applications; reviewing draft course material;
etc.
f. Each participant will need to complete and submit the General Admissions Application (FEMA
Form 119-25-1) to the Community POC. If participants need to obtain a Student Identification
(SID) number have them register at litips://cdp.dhs.uov/fentasid. Typically, a minimum of 55
students are required to conduct this course with a not to exceed of 75 students. The
applications will be submitted no later than 6 weeks prior to the course start date by the
Community POC either by email at netc-admissions@fema.dhs.gov or by mail to:
Letter of Agreement
Page 2
National Emergency Training Center
Attn: Admissions Office
16825 South Seton Avenue
Emmitsburg, MD 21727
g. Acknowledge that student stipends will be reimbursed to the individual participants from the
jurisdiction in accordance with National Emergency Training Center (NETC) Standard
Operating Procedures 119-24 (enclosed).
h. Comply with NETC Standard Operating Procedures 119-24 regarding non-reimbursable items;
i.e., meal ticket, break ticket, etc.
i. Comply with NETC Standard Operating Procedures 119-22 regarding the policies, procedures
and standards of conduct on Federal property at NETC
j. Section 508 of the American with Disabilities Act Compliance:
• FEMA reserves the right to exclude materials from inclusion that are inconsistent with
Section 508 of the American with Disabilities Act.
• FEMA is committed to making its electronic and information technologies accessible to
individuals with disabilities by meeting or exceeding the requirements of Section 508 of
the Rehabilitation Act (29 U.S.0 749d), as amended in 1998. Section 508 is a federal
law that requires agencies to provide individuals with disabilities equal access to
electronic information and data comparable to those who do not have disabilities.
2. FEMA will:
a. Conduct PCA meetings, with community officials to accomplish administrative requirements
and begin the development of jurisdiction-specific exercises.
b. In conjunction with the jurisdiction, establish a mutually agreed upon strategy/timeline for
periodic communication and coordination updates/status to be used prior to course start date.
c. Develop a community-specific IBMC and conduct the course at the National Emergency
Training Center in Emmitsburg, Maryland.
d. Provide instructors and student course materials for the 1EMC. Course material will be
delivered in paperless format whenever possible.
e. Develop all course exercise materials for the IEMC.
f. Provide course certificates to participants who successfully complete the program.
Letter of Agreement
Page 3
Return this completed Letter of Agreement (LOA) to:
FEMA/EMI
IBM Branch, Room F-114
16825 South Seton Avenue
Emrnitsburg, MD 21727
In the event that any of the conditions cannot be met, it is understood that FEMA has the option to
cancel the course and will not be responsible for any expenses incurred in preparation for the training
activity.
For Jurisdiction: For FEMA:
L. BROOKS PATTERSON PAUL BUTKI
Oakland County Executive Superintendent, Acting
Oakland County, Michigan Emergency Management Institute
Date Date
FEMA Federal Emergency Management Agency
Directives Management System
NETC Standard Operating Procedure (SOP)
NETC SOP Date Organization
#119-22 October 6, 2015 FA
Conduct on the NETC Campus
I. Purpose
This Standard Operating Procedure (SOP) identifies the policies, procedures and
standards for conduct on Federal property at the National Emergency Training Center
(NETC) in Emmitsburg, Maryland. It identifies the actions to be taken for violation of
these standards, and is applicable to all persons entering, while on, or leaving NETC.
Nothing in this document creates any rights enforceable at law arid nothing in this
document limits or preempts the application of law, regulations, Federal Emergency
Management Agency (FEMA) or Department of Homeland Security (DHS) directives,
manuals, policies or guidance which will control if this document is inconsistent in any
way.
H. Supersession
NETC SOP 119-22, Conduct on the NETC Campus, dated September 24, 2013. This
document will expire three years from the date of this issue.
HI. Authority
A. The Homeland Security Act of 2002, as amended (6 U.S.0 § 314 (a) (15))
B. 44 CFR 15, Conduct at the Mount Weather Emergency Assistance Center and the
National Emergency Training Center
C. 41 CFR 102-74, Facility Management
D. FEMA Instruction 1100.1, Standards of Conduct - Change One
E. DHS MD 0480.1, Ethics/Standards of Conduct
F. 5 CFR 735, Employee Responsibilities and Conduct
G. NETC SOP 119-3, Facility Utilization and Expenses at NETC
H. Title VII of the Civil Rights Act of 1964, as amended
I. 6 CFR 17, Nondiscrimination on the Basis of Sex in Education Programs and Activities
Receiving Federal Financial Assistance
J. 6 CFR 21, Nondiscrimination on the Basis of Race, Color, or National Origin in
Programs or Activities Receiving Federal Financial Assistance from the Department of
Homeland Security
K. Executive Order Number 13160, June 23, 2000, Nondiscrimination on the Basis of
Race, Sex, Color, National Origin, Disability, Religion, Age, Sexual Orientation, and
Status as a Parent in Federally Conducted Education and Training Programs
L. 6 CFR §5 Disclosure of Records and Information
M. 5 CFR 2635, U.S. Office of Government Ethics, Standards of Ethical Conduct for
Employees of the Executive Branch
N. FEMA Directive 121-3 Revision 1 Facility Access and FEMA Manual 121-3-1,
Credential and Access Reference
0. FEMA Directive 109-2: Privacy Program Directive
P. Privacy Act of 1974, as amended (5 U.S.C. §552a)
Q. Freedom of Information Act, as amended (5 U.S.C. 552)
R. Title 17 U.S.C, Copyright Act
IV. References
A. FEMA Form 119-25-3, Student Stipend Agreement
B. DHS MD 0460.1, Freedom of Information Act Compliance
C. FEMA Manual 3310.1, Disciplinary/Adverse Action Procedures
D. FEMA Manual 109-2-1 FEMA Privacy Program, June 4, 2014
E. FEMA Directive 262-2, FFMA Email Policy and Guidance, November 29, 2010
F. The Negotiated Agreement for NETC and AFGE Local 1983
G. DHS MD 066-01, Safety and Health Programs
H. FEMA Directive 256-4, Anti-Sexual Harassment, June 8, 2010
I. FEMA Directive 256-5, Anti-Harassment and Retaliation, June 30, 2010
J. FEMA Manual 123-19-1, FEMA Administrative investigations Policy, April 5, 2012
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K. FEMA Directive 112-11, Title VI Civil Rights Program, July 10, 2015
L. FEMA-Mission Support Customer Guide, April 23, 2012 (Dress Code, Page 218)
V. Definitions
A. Academic Misconduct - Cheating, plagiarism, fabrication of information and other
citations, failure to attend class without excused absence, facilitating acts of
academic dishonesty by others, unauthorized prior possession of examinations,
submitting the work of another person or work previously used without informing
the instructor and securing written approval, tampering with the academic work of
other students and any other deliberate falsification, and other unethical behaviors
that affect performance and outcomes.
B. Contractor - An individual or business entity authorized by a contractual agreement
with FEMA to provide goods or services.
D. Criminal Misconduct - Actions which involve violation of state or federal criminal law.
E. Guest - An individual who is sponsored for physical access to FEMA facilities and has a
valid Personal Identification Card (PIV Card) or PIV-I credential. Examples of guests
include, but are not limited to, other government agency personnel who have a valid
PTV Card and representatives from state and local government who have a valid PIV-I
credential.
F. Misconduct - Behavior not conforming to laws or prevailing standards; any conduct
that disturbs or disrupts the process or operations, or involves the damage of
government property at NETC. Personal hygiene concerns may be included.
G. NETC Staff -An individual whose official duty station is NETC.
H. Personally Identifiable Information (PH) - Any information that permits the identity
of an individual to be directly or indirectly inferred, including other information
that is linked or linkable to that individual, regardless of whether the individual is a
U.S, citizen, legal permanent resident, visitor to the U.S., or employee Or contractor
to the Department. This includes name, social security number, date and place of
birth, mother's maiden name, account number, license number, vehicle identifier
number, license plate number, device identifier or serial number, internet protocol
address, biometric identifier (e.g., photograph, fingerprint, iris scan, and voice
print), educational information, financial information, medical information, criminal
or employment information, and information created specifically to identify or
authenticate an individual (e.g., a random generated number).
I. Sexual Harassment - Unwelcome sexual advances, requests for sexual favors, and
other written, graphic, verbal, non-verbal and physical contact or communication of
a sexual nature constitute harassment when submission/rejection of such conduct
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becomes a basis, term or condition of an individual's employment or academic
status, or such conduct has the purpose or effect of interfering with work
performance or academic status.
J. Special Group - A pre-arranged group of OHS employees, federal employees, military
personnel, contractors, guests, visitors, or any combination thereof.
J. Student - Individual who is attending the National Fire Academy or Emergency
Management Institute courses. (Stipulations regarding minors are noted under
Policies.)
K Visitor - Individuals who are sponsored for physical access to a FEMA facility, but do
not have a NV Card or NV-I credential. All visitors must be entered into the Security
Access Request Application (SARA) and escorted while on campus.
VI. Responsibilities
A. NETC Management Operations and Support Services (MOSS) Division maintains a
record of student misconduct.
B. Supervisors at all levels are responsible for implementation of these policies and
procedures.
C. All employees are responsible for notifying their supervisors of any violations of these
regulations.
VII. Policies
It is FEMA's policy to maintain a work and learning environment which is free from
disruptions, misconduct, as well as sexual, gender-based, and ethnic-based harassment.
Individuals entering or present on the NETC campus in any capacity are expected to
conduct themselves in a manner that reflects respect for order, personal honor, the
rights of others, and the functions of government. Rules applicable to conduct on
federal property are designed to protect the rights of the individual and the property of
the Federal Government and are instituted to preserve a safe and pleasant
environment. All employees, students, contractors, and visitors are responsible for
compliance with this and other applicable directives regarding conduct while enrolled/at
NFTC.
A. Prohibited Conduct includes, but is not limited to the following:
Academic misconduct.
2. Unacceptable behaviors that affect student performance; unwarranted
loitering, disorderly conduct or other conduct at NETC that creates loud or
unusual noise or a nuisance which:
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a. Unreasonably obstructs the usual use of any federal property;
b. Otherwise impedes or disrupts the performance of official duties by
government employees or government contractors;
c. Interferes with the delivery of the program; or
d. Prevents the general public from obtaining the services provided on the
property in a timely manner.
3. Violation of rules governing the use of housing at NETC, such as cohabitation,
or infringement On the privacy and rights of other visitors housed at NETC.
4. Willful misconduct, abusive or obscene language, harassment, or violent
behavior on the campus.
5. Improper disposal of rubbish, willful or negligent destruction of or damage to
property, the theft of property, the creation of any hazard to persons or things,
the throwing of articles of any kind from or at a building or the climbing upon
any part of a building.
6. Any threat or act of physical or psychological violence against anyone on the
NETC campus.
7. Commission of acts harmful or potentially dangerous to others.
8. Possession of firearms: Except for official purposes (e.g., federal, state or local
law enforcement or contract security forces when authorized by the contract
project officer) and in accordance with FEMA policy governing the possession of
firearms, no person entering onto or at the NETC campus shall carry or possess
firearms, other dangerous or deadly weapons, explosives, or items that could
reasonably be used to fabricate an explosive or incendiary device, either openly
or concealed.
9. Sexual Harassment: A wide range of subtle behaviors that could create an
intimidating, hostile or offensive work environment, which is unacceptable at
NETC. It includes but is not limited to:
a. Sexually oriented teasing, jokes, remarks, questions or discussions (i.e.,
honey, babe, sweetie, hunk, dear, etc.);
b. Making propositions;
c. Jokes of a sexual nature;
d. Indecent or vulgar remarks/winking/whistling;
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C. Staring/ogling that causes humiliation;
f. Posting sexually oriented pictures, cartoons or other visual materials that
may be viewed as offensive;
g. Making sexual gestures with hands or body movements;
h. Deliberate touching, leaning, cornering, pinching or caressing;
i. Letters, telephone calls, text messages, emails, other electronic media,
printed materials or objects of a sexual nature which are objectionable or
unwelcome.
10. The possession, use, sale, or distribution of alcoholic beverages or illegal drugs
by any individual on the property.
a. Exceptions to the alcoholic beverages are in designated locations as
described herein or as authorized in writing.
U. Alcoholic beverages obtained on this campus may not be removed from the
campus.
it Entering upon the property or being on the property under the excessive
influence of alcohol, and/or illegal or non-prescription medications while
present on the NETC campus.
12. Solicitation of gifts or money, commercial or political solicitation, or collection of
private debts, soliciting, advertising, promoting commercial activities, or
entities. This prohibition does not apply to:
a. Approved national or local fund drives for health, welfare, or other
purposes;
b. Authorized concessions;
c. Personal notices posted on authorized bulletin boards; and
d, Solicitation of labor organization membership or dues during non-duty
hours.
13. Participation in games for money or other personal property; the operating of
gambling devices; or the conduct of a lottery or pool at NETC.
14. Posting, affixing, or distributing materials, such as pamphlets, handbills, or
flyers, on other than designated areas (bulletin boards); or using classroom area
bulletin boards to sell books, clothing, equipment, software, and other goods,
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etc., except when such distribution or display is conducted as part of authorized
government activities.
15. Displaying or wearing of any political campaign items by a contractor or staff
member while representing FEMA in a group, instructional or office setting.
16. The smoking, burning or use of any tobacco product (to include smokeless
tobacco), candles or incense in all buildings at NETC, or in NETC vehicles at all
times, except as granted in writing by the Director, NETC MOSS. This includes
the use of smokeless electronic vaporizers (e-cigarettes).
17. Falsification, alteration, or misuse of DHS documents, records or identification
cards.
18. Accepting incoming collect telephone calls.
19. Use of electronic devices during active class time that is disruptive to training
activities (e.g., Blackberries, cell phones, and laptops).
20. Any person, employee, student, contractor, special government employee,
subject matter expert, guest speaker, guest or visitor coming into possession of
PII as a student or instructor may not use or disclose PII for purposes not
authorized by FEMA.
B. Copyright Laws. NETC EMI, United States Fire Administration (USFA), and NFA
adhere to and support the enforcement and application of all federal copyright laws.
Students, staff, contractors and employees are required to promote and comply with
copyright law including the proper identification of copyrights in educational and
presentation materials. The copyright law of the United States (Title 17, U.S. Code)
governs the making of photocopies or other reproductions of copyrighted material;
persons using photocopy equipment on campus may be liable for any infringement.
Students, staff, contractors, and employees may find more information about
copyright laws, the rights of copyright owners, and the right of fair use to make
limited copies for purposes such as personal study or research, by visiting the
Library of Congress website Copyright.gov. You may also seek the assistance of the
Office of Chief Counsel for specific applications.
C. Use of electronic communications and internet access are provided by the
government for official purposes only.
1. Only thumb drives scanned by the NETC Information Technology may be used.
2. It is unacceptable and prohibited to:
a. Use electronic mail, communications, and postings, for receipt or
transmission of any illegal behaviors — such as threats, violence, fraud,
harassment, or of a sexual nature - to include any written, graphic, or
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photographic communication and/or cartoons.
b. Enter any web site containing material of a sexual nature.
1. Download or upload any material of a sexual nature from or to such a
web site.
ii. Store and/or reproduce any material of a sexual nature on a memory
storage device or copy machine provided by the government (including
but not limited to personal computers, tablets, phones, and lap tops.)
D. Age Restrictions. Anyone accepted to a class who is below the age of 18 years must
be accompanied by a parent or guardian when on the campus because they are not of
legal age. The parent/guardian/chaperone must be a student registered in the same
class as the student who is under 18 years of age.
E. Photographs and other depictions such as audio and video recordings may be taken
inside classroom or office areas only with the consent of the occupants, with
completion of FEMA. photograph release agreements, and
1. Except where prohibited by security regulations or federal court order,
photographs and other depictions for news purposes may be taken in entrances,
lobbies, foyers, corridors, or auditoriums when used for public meetings and
only those authorized by the Office of External Affairs,
2. Subject to the foregoing prohibitions, photographs and other depictions for
advertising and commercial purposes may be taken in authorized areas and only
with written permission of the Director, NETC MOSS, and FEIVIA External Affairs.
3. Any non-personal use of photographs and other depictions taken inside
classrooms requires advance approval of the Director NETC MOSS, or the NFA or
EMI Superintendent.
F. Dress Policy. It is each individual's responsibility to use good judgment in
maintaining good hygiene, and in selecting attire that projects a professional image
that is appropriate for both climate differences and classroom activities. Nothing in
this dress policy will restrict or impede an individual's adherence to religious
practices.
1. The superintendents of NEA or EMI, as applicable, or the MOSS Director have
authority to make a determination that a student's attire is inappropriate.
Students wearing attire which is determined to be inappropriate will be
required to change into more appropriate clothing before being allowed to
continue class.
2. In routine classroom settings and in the cafeteria:
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a, MALES: Shirts with collars, slacks, including departmental uniforms, and
shoes (no shorts; no T-shirts or baseball caps in class or dining hall unless
for legitimate medical reasons and with written exception from the
Director, MOSS.) Optional items include sweaters, sport coats, ties, etc.
b. FEMALES: Dresses, blouses with slacks or skirts, including departmental
uniforms and shoes (no shorts; no T-shirts or baseball caps in class or
dining hall unless for legitimate medical reasons and with written
exception from the Director, MOSS.) Optional items include sweaters,
blazers, etc, Per FEMA guidance, skirts/dresses must be no shorter than
three inches above the knee.
3. Recommended graduation attire (NFA students only):
a. MALES: Suits, sport coats, dress shirts and ties, dress slacks, or
departmental dress uniforms.
b. FEMALES: Suits or dresses, blouses with dress slacks or skirts, or
departmental dress uniforms.
G. Animals that are trained to be, and are providing personal services such as seeing-
eye dogs, personal service dogs, etc., are the only domesticated animals permitted on
campus without specific approval of the Director, NETC MOSS.
H. Vehicular and Pedestrian Traffic. Drivers of all vehicles entering the NETC campus
shall drive in a careful and safe manner at all times and shall comply with the parking
and vehicle registration requirements, signals and directions of security personnel
and all posted traffic signs.
1. The blocking of entrances, driveways, walkways, loading platforms, designated
fire lanes or fire hydrants at NETC is prohibited; and
2. Parking without authority, parking in unauthorized locations or parking
contrary to the direction of posted signs is prohibited,
a, Vehicles parked in violation, where warning signs are posted, shall be subject
to removal at the owners' risk and expense.
b. Proof that a motor vehicle was parked in violation of these regulations or
directives, establishes the registered operator's responsibility for the
violation.
I. Persons at NETC shall at all times comply with official signs that prohibit, regulate, or
direct, as well as with the directions of the security staff and other authorized
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J. Packages, briefcases, and other containers brought onto NETC property, in possession
during stay at NETC, or being removed from the property, may be subject to
inspection.
K. Requesting the use, sale, or possession of alcohol. The authority to permit the use,
sale, or possession of alcohol for special official occasions, resides with the USFA
Administrator or designee for NETC, but may be delegated through formal written
delegation to other officials with or without sub-delegation authority. Approval for
the use, sale, or possession of any alcoholic food or beverage may be suspended,
restricted, limited, or revoked at any time by the USFA Administrator or another
official with delegated authority. The suspension, restriction, limitation, or revocation
will be effective immediately unless otherwise directed by the deciding authority.
1. All requests for the use, sale, or possession of alcohol must be forwarded in
advance to the Director, NETC MOSS, for presentation to the deciding official.
Requests submitted less than three weeks in advance of the event are subject to
denial without consideration.
2. The Recreation Association may provide such support when approved by the
Director, NETC MOSS for activities/functions attended by members of the
Recreation Association. The Recreation Association may request that a limited
number of guests or visitors be invited, with the condition that all guests or
visitors meet the established security guidelines of NETC, and that any group or
individual may be denied access and that the total number of non-member
guests or visitors is approved by the Director, NETC MOSS.
3. The NETC Recreation Association is authorized to possess, sell, and distribute
beer and wine (The Recreation Association may not provide spirituous liquor
unless the Director, NETC MOSS, has approved the request) only at the following
locations:
a. Pub and recreation area located in Building B during normal operating hours
of the pub, as established by the Recreation Association Board of Directors
and approved by the Director, NETC MOSS; and
b. The log cabin.
4. The NETC Recreation Association is a private activity chartered to serve only
members of the Association and invited guests and visitors.
a, The Pub manager and his/her designee have the responsibility to refuse
service to anyone who is not eligible to patronize the establishment or who
demonstrates improper conduct.
b. The Pub at NETC will operate within guidelines permitted by Maryland law
for Frederick County. Legal proof of age shall be requested from any patron
who appears to be under legal age, and may be requested of any patron.
1 0
VIII. Standard Operating Procedures
A. Students
1. Allegations of Misconduct Involving Students
a. Must be made in writing (and signed by the complainant) to the EMI
Deputy Superintendent or NFA Deputy Superintendent in the school with
which the charged individual is associated (or, in their absence, the senior
FEMA official on campus designated to represent the school), who will
review the documented complaint.
b. Persons involved in or witnessing the misconduct may be notified and be
required to appear in person or respond in writing to provide additional
information.
c. The individual alleged of misconduct shall be notified in writing of the initial
decision of the Superintendent (or the respective senior FEMA official) and
be provided response procedures.
2. Documentation of Misconduct Involving Students
a. If a student is involved with a conduct violation, the hosting school (EMI or
NFA) is responsible for obtaining complete documentation for any incident
of misconduct involving a student and providing a copy of this
documentation to the Director, NETC MOSS, as appropriate.
b. Documentation should include as a minimum:
1) A signed copy of the complaint;
2) Statements of witnesses and security personnel;
3) Notice to the student regarding review of the allegation and explanation
of the disciplinary process;
4) Review and disposition of the complaint; and
5) Any applicable correspondence.
3. Penalty
a. If a student is found to have engaged in misconduct and the allegations are
upheld, the penalties may include, but are not limited to, one or a
combination of the following:
11
1) Expulsion;
2) Withholding of stipend or forfeiture of stipend paid;
3) Exclusion from future classes for a specified period;
4) Forfeiture of certificate for course/courses enrolled in at NETC.
b. Notification of the misconduct will be made to the student's sponsoring
organization.
c. Upon written request by the student's sponsoring organization, information
from or copies of the statements from the individual and witnesses, police
reports, and NETC security reports may be made available to the individual's
sponsoring organization with prior authorization from the Director, NETC
MOSS, after appropriate coordination with the Privacy Office.
d. Records of student misconduct at NETC will be maintained by the NETC
MOSS Division. Official records will be retained consistent with FEMA
Records Management Manual 181-1-1.
1) All applications for admissions are to be checked to determine if a
prospective student has a record of misconduct as a student while in a
prior class.
2) Upon receipt of this prior record review and an initial adverse
determination denying the application, the applicant may submit a
written response to the Director, NETC MOSS, within five calendar days
after receipt of the notice.
31 The response will be considered by the Director, NETC MOSS. A decision
by the Director, NETC MOSS, will be final.
4. Request for Reconsideration
Any student involved in misconduct resulting in disciplinary action may request
reconsideration of the initial decision to the Deputy U.S. Fire Administrator for
NFA students, or the Superintendent of EMI for EMI students.
a. Request for reconsideration must be made in writing within 15 calendar
days of the initial decision.
b. The request will be reviewed and considered. The respondent has the right
to appear in person, have representation, and present any witnesses, as
outlined in the initial decision letter.
c. The decision of the Deputy U.S. Fire Administrator for NFA students and the
Superintendent, EMI, for EMI students is final.
B. Contract Staff
1. Allegations of Misconduct
All allegations of misconduct involving contract staff shall be referred to the
individual's employing company after coordination with the appropriate federal
Contracting Officer and the appropriate Project Manager of the contract,
2. Request for Reconsideration for Contract Staff
Any contract employee involved in misconduct resulting in disciplinary action
may request reconsideration of the initial decision to the MOSS Director.
C. Federal Staff
Allegations of Misconduct
All allegations of misconduct involving federal staff shall be reported through the
appropriate organizational chain of command and forwarded to the FEMA Office of
Human Capital, Employee and Labor Relations (HC/ELR) prior to taking further
action. All guidance and procedures to be followed for allegations of misconduct of
federal staff will be provided by the HC/ELR staff. This will ensure conformance to
bargaining unit agreements when applicable,
D. Subject to Discrimination, Harassment or Retaliation
Anyone who believes they have been subjected to discrimination, harassment or
retaliation may contact the FEMA Office of Equal Rights at (202) 646-3535.
E. Civil and Criminal Misconduct
Any violation of state or federal civil or criminal laws will be referred to the
appropriate law enforcement agency for disposition.
IX. Questions
Questions regarding the content of this NETC SOP may be addressed to the Director,
NETC MOSS, at (301) 447-1223,
ERNEST
MITCHELL
Ernest Mitchell, Jr.
U.S. Fire Administrator
U.S. Fire Administration
Digitally signed byESINESIMITCHELl.
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13
Federal Emergency Management Agency
Directives Management System
NETC Standard Operating Procedure (SOP) FEMA
SOP Date Organization
#119-24 March 30, 2016 FA
Administration of the Student Stipend Program
I. Purpose
This Standard Operating Procedure (SOP) has been designed to establish the policies and
procedures for processing student stipends, as delegated by the National Fire Academy (NFA)
Superintendent and the Emergency Management Institute (EMI) Superintendent with regard to
the administration of the Student Stipend Program. It applies to all U.S. Fire Administration
(USFA) personnel who have responsibility associated with the receipt, approval, and processing of
student stipend agreements and the administration of the Student Stipend Program.
Supersession
NETC SOP 119-24, Administration of the Student Stipend Program, June 20, 2013. This SOP
expires four years from the date of issue.
III. Authority
A. Privacy Act of 1974 [Public Law (PL) 93-5791 Title 5 United States Code (U.S.C.), Section 552a
B. Federal Fire Prevention and Control Act of 1974 (PL 93-498), as amended, Title 15 U.S.C.,
Section 2206 (1)
C. Robert T. Stafford Disaster Relief and Emergency Assistance Act (PL 93-288), as amended
W. References
A. Federal Travel Regulations (41 Code of Federal Regulations, Chapters 300-304)
B. General Services Administration Privately Owned Vehicle (POV) Mileage Reimbursement Rates
C. NETC SOP 119-25, Policy and Procedures for Admissions
V. Definitions
A. Foreign Student - Anyone who is NOT a U.S. citizen, even if the student possesses a Social
Security Number.
B. State Ceiling — The term used to depict reimbursement restrictions for NFA and EMI students
who either drove to campus, or traveled outside of the established parameters for full travel
reimbursement. This amount is determined separately for each state, based on the average
travel costs of students during the previous year. The limited reimbursement applies when
students either; drove or traveled by bus or train; purchased tickets less than 21 days prior to the course travel date; did not purchase or show proof of purchasing a non-refundable fare;
took side-trips, or had extended stay-overs with their flights; or did not purchase economy
coach class tickets.
C. Stipend - A grant given by NFA or EMI to eligible students to offset a portion of the expense of
attendance at certain training courses. The government's share of the stipend reimbursement
includes lodging at either the National Emergency Training Center (NETC) or the Center for
Domestic Preparedness (CDP) for NFA or EMI courses delivered at each site, ground
transportation between either NETC or CDP and common carrier terminals, classroom
supplies, and reimbursement for transportation within established guidelines.
VI. Responsible Office
A. The Superintendents of NFA and EMI have the authority to:
1. Approve or deny stipends to certain students or groups of students;
2. Provide stipends to students attending courses and programs in amounts up to the limits
specified in the governing legislation for the respective school; and
3. Provide guidance on the administration and operation of the student stipend
reimbursement program.
B. The NETC Admissions Office is responsible for:
1. Communicating the policies and procedures in this SOP to all students; and
2. Promptly processing all stipend agreement forms so that students can receive payment
into their checking/savings accounts within 6-8 weeks from the start date of their classes
provided all necessary documentation is received in the NETC Admissions Office.
VII. Standard Operating Procedures
The following policies will apply to the administration of the Student Stipend Program. Any
exceptions to these policies must be made in writing prior to the course start date.
A. Courses which allow stipend reimbursement for eligible students include:
1. NFA and EMI courses identified in the on-campus schedules at NETC;
2. EMI courses scheduled at CDP, and other select EMI off-campus courses; and
2
3. Official training activities authorized by the Superintendent of the appropriate institution.
B. The following may receive reimbursement:
1. Representatives of State or local governmental entities, Tribal Nations, recognized
volunteer organizations, qualified non-profit organizations, and active fire or emergency
management organizations who are attending NFA or EMI training activities in an official
capacity.
2. Representatives of private industry such as organizations that are tasked with roles in the
National Response Framework, the Emergency Support Functions (ESF), or state and local
documentation of similar purpose. Other representatives of private sector may also be
authorized in some specific instances. While individuals who are U.S. citizens and
representing private industry or other Federal agencies are not eligible to receive
reimbursement except as stated this paragraph, on campus lodging will be provided to
those students at no cost when dorm rooms are available.
3. Foreign students if representing an eligible U.S. organization at the time of application.
4. Students designated by the Superintendent or designee to accommodate special training
needs.
5. Eligible students attending EMI courses who have not successfully passed their training.
These students are encouraged to re-enroll and retake the training with intention of
successful completion. A student stipend will be paid for each attempt to complete training
at EMI.
C. Reimbursement shall not be paid to:
1. NFA students who have failed a course.
2. NFA or EMI students who are no-shows for training that they had been scheduled to attend.
3. Potential instructors whose sole purpose for attendance is to meet contractor eligibility
requirements.
a. These individuals may be special-admitted to the class through the NFA or EMI
Superintendents Office, but the stipend will not be paid because the principal purpose
for attendance is to benefit the individual - a commercial endeavor - not the public and
the community.
b. Instructor candidates will be special-placed in a class the respective Superintendent
authorizes and provided on-campus housing at no cost. Instructor candidates will be
required to purchase a meal ticket.
3
D. Reimbursement and no-cost services will be provided for eligible NFA and EMI students in on-
campus courses at NETC/CDP:
1. Reimbursement for costs of one of the following: airline, train, or bus ticket, or mileage for
POV or agency vehicle use. If the student was accepted into the class at least 30 days in
advance of the class start date and did not purchase their airline ticket at least 21 days in
advance, reimbursement is limited up to the state ceiling.
2. Reimbursement for the first piece of luggage up to SO pounds not to exceed $60 roundtrip
for EMI students only.
3. Reimbursement of POV mileage for only one round-trip per course for day students.
4. Ground transportation between NETC or CDP and the designated airports at no cost.
5. Lodging at no cost at both locations.
6. Additional compensation for lodging/transportation if traveling over a Saturday to reduce
costs, for on-campus courses 5 days or less in length.
7. NFA will only provide lodging reimbursement, but will not reimburse for meals. EMI will
provide lodging and meal reimbursement while enroute, up to $150 each way, for students
traveling from Guam, Samoa, and Northern Mariana Islands (and in some cases, Alaska or
Hawaii), provided original receipts are submitted.
8. For purposes of reimbursement, consecutive or back-to-back courses (if both courses are
conducted at NETC or if both NFA and/or EMI courses are conducted at CDP) will be
treated as one course.
9. If a student is already at NETC attending an NFA or EMI course and is accepted into another
course the next week, he/she may not be able to change his/her airline ticket without a
penalty or to coincide with the no-cost transportation back to the airport at the end of the
second class. In these instances, the student will either be reimbursed the cost of the
change fee or up to $90 for lodging costs/transportation expenses.
E. Students attending on-campus courses 5 days or less in length have the option of traveling
over a Saturday (1 day prior to or 2 days following a class) within the following guidelines:
1. In order to take advantage of this option, the student must save a minimum of $250 off the
cost of a round-trip, 21-day prior to course travel date pre-purchase, non-refundable,
economy coach class airline ticket for the defined travel days that does not include side
trips.
2. The student must request to Admissions, in writing, one of the following options prior to
the course start date:
4
a. Staying in the Baltimore/Washington or Atlanta metro area and using the regularly
scheduled Sunday transportation to NETC or CDP for an NFA or EMI course:
i. Lodging costs (not to exceed $90 for one night if saving $250 and no more than $180
for two nights if saving over $500) are reimbursable. Students must make their own
hotel reservations, and must submit original receipts at registration.
ii. Students choosing this option are required to call the transportation office at least
2 weeks prior to the start of the course to confirm a reservation on the bus.
Students who fail to call for transportation may be required to furnish their own
ground transportation at their own cost.
b. Staying over Friday and Saturday nights following an NFA or EMI course by using the
NETC or CDP Friday transportation, and staying in the Baltimore/Washington or
Atlanta metro area:
I. Lodging costs (not to exceed $90 for one night if saving $250, and no more than
$180 for two nights if saving over $500) are reimbursable. Students must make
their own hotel reservations, and must submit original receipts at registration.
ii. Students may not stay at NETC nor CUP either before or following their NFA or EMI
courses.
3. If the minimum savings of $250 is not realized, a request for approval in writing is not
received by the Admissions Office prior to travel, or any documentation or receipts are not
valid, reimbursement for limousine, taxi, rental car and lodging costs will be denied.
4. Documentation is required showing actual savings on flights:
a. Airfare difference between travel on the regularly scheduled dates versus travel for the
extended period of time.
b. Cost comparison should be for the same airline and the same airport.
F. NFA and EMI students' share of the stipend program are not reimbursed. Items not
reimbursed include:
1. The cost of meals/participation in the NETC meal program;
a. Students staying on campus are required to purchase a full meal ticket.
b. Students staying off campus are required to purchase a break ticket only.
c. Failure to purchase the appropriate ticket may result in removal from campus lodging,
expulsion from the course, and/or denial of the student stipend.
5
2. Ground transportation from their point of departure to their local airports and return;
3. Salary and benefit costs to the sponsoring organization of the student or any replacement
personnel necessitated by the student's absence from duty during the term of participation
in a course.
4. Use of frequent flier miles, vouchers, tolls, or airport parking fees.
5. To avoid the perception of misuse of government funds, first-class, business-class, travel
with side trips, travel outside of the defined travel days, seat upgrades, early check-in fees,
and refundable airline tickets over the state ceiling will not be paid unless approved in
writing by Admissions prior to the course travel date.
6. Any cost incurred from the cancellations/no show (e.g., airline ticket, change fees) if the
student cancels from a course, or fails to attend a course for which he/she is scheduled.
7. Early departure if a student chooses to leave early for any reason of their choice. The
schools shall not be responsible for any extra expenses incurred.
a. The stipend program is operated to offset a portion of the expense of attendance at NFA
or EMI training.
b. If a student has to leave before completing the class, the school may authorize a second
stipend to attend the class again, but this is handled on an individual basis.
8. Any exception to normal travel days must be approved in writing by Admissions prior to
the travel. Failure to obtain prior approval may result in the denial of the student's stipend.
G. Reimbursement provided for designated Off-Campus Delivery of courses: Eligible students in
EMI off-site courses receive reimbursement for lodging and travel. The EMI Superintendent or
designee shall notify the Admissions Office of the reimbursement limitations set for each
course.
IL Limitations on Reimbursement:
1. EMI students are limited to three stipend reimbursements per fiscal year.
a. This restriction does not apply to students who are employees of State, local and Tribal
offices of emergency services, or those enrolled in the Master Trainer Program or the
Master Exercise Practitioner Program.
b. The Superintendent or designee may waive these restrictions in writing to the
Admissions Office in order to accommodate special training needs.
2. NFA students are limited to one stipend reimbursement per fiscal year for resident courses.
6
a. The Superintendent or designee may waive this policy in writing to the Admissions
Office in order to accommodate special training needs.
b. Exceptions already identified include: pilot course offerings, Training Resources and
Data Exchange (TRADE) members attending the biannual TRADE Conference, the
National Prevention Advocacy Resources and Data Exchange (PARADE) Conference,
and PARADE Co-Chair Meeting students, National Fire Information Council, and
Executive Fire Officer (EEO) Program Symposium attendees.
3. NFA Students who are admitted to class from the waitlist and do not have sufficient time to
obtain a 21-day (prior to course travel date) pre-purchase, non-refundable ticket are
limited to the state ceiling. A written exception from Admissions must be requested and
granted prior to the course travel date for an exception. This exception does not apply to
EMI students.
I. Requirements 'for NFA and EMI students to receive reimbursement for on-campus courses at
NETC or CDP:
1. Completion and presentation of the following is required at the time of registration or the
claim may be denied:
a. FEMA Form 119-25-3 (previously FF 75-3), Student Stipend Agreement
b. Direct deposit information [ACH information] for an account that bears the student's
name. If the student does not have an account, the student must submit a signed
statement to that effect, with a request that a check be issued for the stipend
reimbursement amount.
c. A detailed itinerary and proof of purchase for students who travel on electronic tickets.
d. Odometer readings when using a privately owned vehicle or agency vehicle:
i. Based on one-way travel, and may be subject to validation.
ii. Reimbursement will be made only to the driver of record.
iii. Copy of registration from Security for on-campus parking to receive reimbursement.
e. Mileage for use of a State, county, special district or municipal vehicle is reimbursable
only upon written statement from the owning agency on agency letterhead that the
student who is eligible for reimbursement should be reimbursed.
2. For EMI only: receipts for the first piece of checked luggage MUST be submitted within two
weeks from the end of the class or the claim may be denied.
J. Requirements for students to receive additional reimbursement:
7
For additional reimbursement, to include savings with on-campus courses less than 5 days in
length, the following information must be submitted within 30 days from the start date of the
class, or the claim may be denied:
1. Completed Student Stipend Agreement (Amendment), FEMA Form 119-25-4 (previously
FF 75 -3a.)
2. Original receipts for lodging if taking advantage of a Saturday stay over for classes that are
5 days or less in length.
K. Requirements for students to receive reimbursement for designated off-campus deliveries:
1. For EMI Off-Site Deliveries, eligible students must complete and submit FEMA Forms 119-
25-3 and 119-25-4 (with direct deposit information) to the course sponsor at the time of
registration, or the claim may be denied.
a. Forms must be signed by the student.
b. If a student does not have an account, he/she must send a written request for
reimbursement to be made by check.
2. Stipend reimbursement may be denied if FEMA Forms 119-25-3 and 119-25-4, if
appropriate, with direct deposit information, are not received from the course sponsor
within 30 days from start date of the class.
L. In the event of Special Circumstances. Class Cancellation. or Campus Closure:
1. If there is a campus closure while classes are in session and students are sent home,
students may be reimbursed if they incur penalty fees to change their airline departure
times, or if they have an overnight stay in the Washington or Atlanta metro area or other
connecting cities in order to make flight connections.
a. The student can claim reimbursement for the penalty fee and lodging costs (up to $90)
by submitting FEMA Form 119-25-4 within 30 days of original start date of class.
b. If the closure is due to a furlough or shutdown that continues beyond 30 days from the
original start date of the class, reimbursement will be processed as soon as possible
after Government staff return to work.
c. If future classes are cancelled, and students already purchased airline tickets, they are
eligible for a full reimbursement. The student should submit the original airline ticket
with FEMA Form 119-25-3 to the NETC Admissions Office. (See Section VII.I.1.
regarding requirements for reimbursement.)
8
2. if NFA or EMI cancels a course, the student may be rescheduled into another course, If that
occurs and a change fee results, the student may claird reimbursement for the penalty fee
incurred for changing the ticket by submitting FEMA Form 119-25-3 at the time of
registration for the rescheduled class.
3, Ifs class is canceled and not rescheduled, or if the student cannot he rescheduled for the
canceled course or another course, and has already purchased an airline ticket, the student
may be reimbursed for the ticket cost by submitting FEMA Form 119-.25-3 with the original
airline ticket to Admissions within 30 days of original start date of class,
a. Original tickets must be submitted to the Adrnissioris Office for full reimbursement,
b. E-tickets must include a copy of the full itinerary and proof of purchase, with a signed
statement provided to Admissions indicating that no reimbursement or substitutions
have been or will be received for that ticket,
c. This particular reimbursement will not count toward the one trip for NFA or three trips
for EMI rules for reimbursement.
d. Reimbursement will con,siSt of the cost of a ticket that is purchased at least 21 days
prior to the course travel date, round-trip (economy coach or lesser accommodations),
non-refundable, and for the assigned travel dates, or for current Federal vehicle mileage
allowance, not to exceed the State ceiling as shown in the student's acceptance package,
whichever is less.
VW. Forms Prescribed
A. Student Stipend Agreement, FEMA Form 119-25-3 (previously FF 75-3)
B. Student Stipend Agreement (Amendment), FEMA Form 119-254 (previously FF 7S-3a)
IX. Questions
Questions regarding this NE-re SOP should be addressed to the Director, NETC Management,
Operations, and Support Services Division, at [301) 447-1223,
ERNEST
MITCHEL
Ernest Mitchell
135. Fire Administrator
U.S. Fire Administration
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10
DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
STUDENT STIPEND AGREEMENT (AMENDMENT)
0.1V1./3. No. 1660-0100
Expires November 30, 2016
PAPERWORK BURDEN DISCLOSURE NOTICE
Public reporting burden krthis data collection is estimated to average 2 minutes. The burden estimate includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and comp bffng and submitting this form. You are not required to respond to this collection of
intimation unhss a valid OMB control number is displayed on this form. Send comments regarding the accuracy of the burden estimate and any suggestions brreducing the burden to: intimation Collections Management, Department of Homeland Security, Federal Emergency klanagement Agency, 1800 South Bell
Street, Arlington, VA 20598-3008, Paperwork Reduction Project (1660-0100) NOTE Do not send yourcomplated form to this address.
Priv-aoy Act Statement
General: This information is provided pursuant to Public Law 93-579 (Privacy Act of 1974), December 31, 1974, for individuals applying for student stipend
reimbursement from the Federal Emergency Management Agency.
Authorities: Public Law 93-498, 15 U.S.O. 2206,5 U.S.C. 301,50 U.S.C. APP. 2253, E.O. 12127 and E.O. 12148, Public Law 81-920, section 201(e), Public
Law 93-288, section 201(e), and Public Law 104-134.
Purposes and Uses: The purpose of the information requested an this document and any supporting documents is to facilitate the review, approval,
accounting, and reimbursement of funds for the expense of student attendance at the National Emergency Training Center (WIC), the Mount Weather
Emergency Assistance Center (MWEA0): or selected off campus locations.
Effects of Nondisclosure: Submission of the information is voluntary; however, failure to provide the requested information may result in a delay in
processing the reimbursement claim.
STUDENT'S NAME (Last, first middle)
BUSINHSs PHONE (Include area code)
MAILING ADDRESS
A student stipend agreement was approved for the above named individual in the amount of $
Actual verified travel cost have exceeded the original
stipend payment. This amendment provides a stipend supplement for total actual travel cost. All other provisions of the original stIpend contract remain the same.
STUDENT CERTIFICATION
I certify that the round- trip costs from my home to NET C, MWEAC, or other off campus locations exceeded my original travel stipend by 4 , and I request
reimbursement of that amount Attached is documentary proof of the actual expense. I understand that I must file for reimbursement within 60 days of start of course or my claim
will be denied.
STUDENT'S SIGNATURE
DATE
DO NOT WRITE BELOW THIS LINE- FOR OFFICIAL USE ONLY
ACCOUNTING INFORMATION:
Initial Stipend:
Obligated This Agreement:
Total Obligation:
APPROVAL
REOOMMENDED
7 NOT RECOMMENDED 7 APPROVED ) DISAPPROVED
Sfgrolitra Date Signature Date
FEMA Form 119-254, AUG 2010 PREVIOUS EDITION OBSOLETE
FISCAL NOTE .(MISC . #17293) October 26, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: HEALTH AND HUMAN SERVICES - HOMELAND SECURITY DIVISION — FY 2018 PREPARING
COMMUNITIES FOR A COMPLEX COORDINATED TERRORIST ATTACK INTEGRATED
EMERGENCY MANAGEMENT COURSE (IEMC) - GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the acceptance of a grant award and Letter of Agreement between
Oakland County and the Federal Emergency Management Agency (FEMA) for administration of
the Integrated Emergency Management Course E/L9012 Preparing Communities for a Complex
Coordinated Attack.
2. The deadline for Letter of Agreement was extended to October 31, 2017 per verbal agreement
with FEMA.
3. The Integrated Emergency Management Training Course is a community-specific training
initiative designed to improve the ability of local jurisdictions to prepare for, protect against, and
respond to complex coordinated attacks and open to various police, fire, EMS, hospital,
emergency management and administrative staff.
4. The training course will take place at the Emergency Management Institute in Emmitsburg,
Maryland from June 11,2018 through June 14, 2018.
5. Pursuant to the FY 2018 grant award, FEMA will provide lodging and reimbursement of
transportation expenses for up to 75 people.
6. The County is responsible for the purchase of a meal ticket in the amount of $130 for each county
employee that attends the training.
7. No budget amendment is required at this time.
Commissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote Woodward absent.
Resolution #17293 October 26, 2017
Moved by Kochenderfer supported by Jackson the resolutions (with fiscal notes attached) on the
amended Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Fleming, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray,
Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
'-(PA-4-- ((7
I HERM/APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 26,
2017, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 26 th day of October, 2017.
Lisa Brown, Oakland County