HomeMy WebLinkAboutResolutions - 2017.10.26 - 23166,' of m 7/
Chairperson, Human Re roes Committee
REPORT (MISC. #17302) October 26, 2017
BY: Bob Hoffman, Chairperson, Human Resources Committee
IN RE: CIRCUIT COURT — FY 2018 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT
TREATMENT COURT) - ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above-referenced resolution on October 18,
2017, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report.
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION #17302 October 26, 2017
BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee
IN RE: CIRCUIT COURT — FY 2018 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT
TREATMENT COURT) —ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court applied for and was awarded a grant with the State Court Administrative Office
(SCAO), Michigan Drug Court Grant Program for the grant period of October 1, 2017 through September
30, 2018; and
WHEREAS the total program funding for the Adult Treatment Court (ATC) is $397,600, consisting of
$247,600 in grant funding from SCAO and $150,000 in PA 511 Community Corrections funding; and
WHEREAS the court intends to continue the ATC to deal with problems of increasing recidivism, increasing
use of alcohol and illegal drugs, rising system costs, and the increase in jail days ordered; and
WHEREAS SCAO is discontinuing the Urban Drug Court Initiative Program Grant as of September 30,
2017; and
WHEREAS two positions currently funded by the Urban Drug Court Initiative Program Grant, which include:
one (1) Special Revenue (SR) Full-Time Eligible (FIE) Youth and Family Casework Supervisor position
(#3010301-11294) and one (1) SR Part-Time Non-Eligible (PTNE) Technical Assistant position (#3010301-
11417) will have a sunset date of September 30, 2017; and
WHEREAS new eligibility guidelines were developed and modified for the ATC to incorporate participants
who were previously eligible for the Urban Drug Court Initiative Program; and
WHEREAS funding previously available through the Urban Drug Court Initiative Program Grant has been
included in the ATC Grant in anticipation of an increased ATC population; and
WHEREAS two (2) positions will continue to be partially funded by the ATC Grant, which include: one (1)
General Fund/General Purpose (GF/GP) FTE Youth and Family Casework Supervisor position (#3010402-
09712) and one (1) GF/GP FTE Technical Assistant position (#3010402-10677); and
WHEREAS additional funding has been included with this grant award to increase the percentage of time
the positions dedicate to the grant in anticipation of an increased ATC population, therefore increasing the
percentage of partial funding from twenty-five percent grant funded to fifty percent grant funded; and
WHEREAS funding has also been included with this grant to allow the creation of one (1) Special Revenue
(SR) FTE Technical Assistant position (#3010402); and
WHEREAS this grant also provides funding for drug testing supplies and kits, registration fees for
conferences, bus passes, meetings, contractual services for individual and family treatment, incentives,
transitional housing, and defense attorney fees; and
WHEREAS the grant award has completed the Grant Review Process in accordance with the Board of
Commissioners Grant Acceptance Procedures; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the
September 22, 2017 letter from the Michigan SCAO, providing that assurance #3 of this year's grant
application and agreement shall not be constructed as a mandate for future funding of the program from
the funding unit, said letter attached hereto and incorporated by the reference herein.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY
2018 Michigan Drug Court Grant Program (Adult Treatment Court) Grant Agreement in the amount of
$247,600 from the State Court Administrative Office, for the period of October 1, 2017 through September
30, 2018.
BE IT FURTHER RESOLVED to delete one (1) SR FTE Youth and Family Casework Supervisor position
(#3010301-11294) and one (1) SR PINE Technical Assistant position (#3010301-11417) in the Circuit
Court/Civil Criminal Division.
BE IT FURTHER RESOLVED to continue one (1) GF/GP FTE Youth and Family Casework Supervisor
position (#3010402-09712) and one (1) GF/GP FTE Technical Assistant position (#3010402-10677) in the
Circuit Court/Family Court/Court Services Division.
BE IT FURTHER RESOLVED to create one (1) SR FTE Technical Assistant position in the Circuit
Court/Family Court/Court Services Division (#3010402).
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners is authorized to execute
the contract agreement and that the chairperson may approve amendments and extensions up to fifteen
(15%) percent variance from the award, consistent with the original agreement approved.
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any further
commitment and continuation of the positions in the grant is contingent upon continued future levels of
grant funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
Commissioner Bill Dwyer, District #14
Chairperson, Public Services Committee
GRANT REVIEW SIGN OFF — Circuit Court
GRANT NAME: FY 2018 Michigan Drug Court Grant Program (Adult Treatment Court)
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: Jackie Howes-Evanson / John Cooperrider 22154/ 80256
STATUS: Grant Acceptance
DATE: October 2, 2017
Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have completed internal grant
review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison
Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing
grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (9/25/2017)
Department of Human Resources:
KR Approved (Needs HR Committee) — Lori Taylor (9/25/2017)
Risk Management and Safety:
Approved by Risk Management—Robert Erlenbeck (9/27/2017)
Corporation Counsel:
There are no unresolved legal issues at this time. — Heather L. Lewis (10/2/2017)
Michigan Supreme Court
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone (517) 373-0128
Dawn A. Monk
Chief Operating Officer
August 29, 2017
Honorable Nanci J. Grant, Chief Judge
6th Circuit Court
Courthouse Tower
1200 N. Telegraph Rd.
Pontiac, MI 48341
Re: FY 2018 Michigan Drug Court Grant Program Award Notification
6th Circuit Court — Hybrid DWI/Drug Court
Dear Chief Judge Grant:
I am pleased to inform you that your court has been awarded a grant in the amount of
$247,600 from the Michigan Drug Court Grant Program administered by the State Court
Administrative Office (SCA0). This award is for the grant period October 1, 2017, through
September 30, 2018.
Your court's fiscal year 2018 contract will be e-mailed to your project director,
Jacqueline Howes-Evanson. The budget, based on your court's actual award, should be updated
in WebGrants by October 27, 2017. Instructions for revising your budget are attached to the
message your project director will receive from WebGrants. Please mail two original signed
contracts to SCAO by December 8, 2017.
If you have any questions about the grant or need assistance regarding best practices,
please contact Jessica Parks at 517-373-6285 or at parksjcourts.mi.gov . For assistance in
publicizing the success of your court, please contact John Nevin at 517-373-0129 or
nevinj courts.rni.gov .
August 29, 2017
Page Two
Finally, I am proud to note that the success of treatment courts statewide is a direct result
of the hard work and commitment of judges like you who are dedicated to solving problems and
saving lives. Thanks to you, our communities are safer and stronger.
Sincerely,
/47,-/
Dawn A. Monk
cc: Honorable Phyllis McMillen
Honorable Hata Jarbou
Honorable Shalina Kumar
Jessica Parks, Trial Court Services Deputy Director
Jennifer Phillips, Region VI Administrator
Kevin Oeffner, Court Administrator
Jacqueline Howes-Evanson, Drug Court Project Director
MICHIGAN SUPREME COURT
STATE COURT ADMINISTRATIVE OFFICE
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2018 CONTRACT
Grantee Name: 6th Circuit Court —Hybrid DWI/Drug Court
Federal ID Number: 38-6004876
Contract Number: 10368
Grant Amount: $247,600
I. GENERAL PROVISIONS
1.01 This contract is made between the State Court Administrative Office, Lansing,
Michigan (SCAO) and the 6th Circuit Court —1-lybrid DW1/Drug Court.
1.02 This contract incorporates the Grantee's approved grant application request and
most recently approved budget.
1.03 This contract is for the Michigan Drug Court Grant Program.
1.04 In consideration of the mutual promises and covenants in this contract, and the
benefits to be derived from this contract, the parties agree as follows:
2. TERM OF CONTRACT
2.01 This contract commences on 10/1/2017 and terminates on 9/30/2018 at 11:59 p.m.
3. RELATIONSHIP
3.01 The Grantee is an independent contractor, and it is understood that the Grantee
is not an employee of the SCAO. No employee, agent, or subrecipient subcontractor of the
Grantee is an employee of the SCAO.
3.02 No liability or benefits, including, but not limited to, retirement benefits or
liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits, training,
holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities arising out of an
agreement of hire or employer-employee relationship, either express or implied, shall arise or
accrue to either party as a result of this contract. The Grantee is not eligible for, and will not
participate in, any such benefits.
3.03 The Grantee is responsible for payment of all taxes, including federal, state, and
local taxes arising out of the Grantee's activities in accordance with this contract, including, but
not limited to, income taxes, social security taxes, unemployment insurance taxes, and any other
taxes or fees.
3.04 The Grantee understands and agrees that all parties furnishing services pursuant to
this contract are, for purposes of workers' compensation liability or other actions of employee-
related liability, not employees of the SCAO. The Grantee bears the sole responsibility and
liability for furnishing workers' compensation benefits to any of its employees for injuries arising
from or connected with services performed pursuant to this contract.
3.05 The Grantee does not, and shall not, have the authority to enter into contracts on
the SCAO' s behalf.
4. SCOPE OF SERVICES
4.01 Upon signing of this contract, the SCAO agrees to provide funding from the
Grant in an amount not to exceed the amount of this contract. In no event does this contract
create a charge against any other funds of the SCAO or the Michigan Supreme Court.
4.02 The Grantee, and the Grantee's employees or subrecipient subcontractors, shall
devote such time, attention, skill, knowledge, and professional ability as is necessary to most
effectively and efficiently carry out and perform the services as described in this contract and in
any amendments to this contract.
4.03 Commitment of state resources for the acquisition of goods and services, and
execution of purchase orders, contracts, and similar agreements, shall remain the sole
responsibility of the SCAO.
5. PERFORMANCE AND BUDGET
5.01 The SCAO agrees to provide the Grantee a sum not to exceed $247,600 for the
court program operated pursuant to this contract.
5.02 Grantee equipment purchases are prohibited.
5.03 The Grantee agrees that it will not expend funds obtained under this contract for
any purpose other than those authorized in the administrative requirements specified in the
application and most recently approved budget for the Grant, and will expend grant funds only
during the period covered by this contract unless prior written approval is received from the
SCAO.
5.04 The Grantee must sign up through the online vendor registration process to
receive payments as Electronic Funds Transfers (EFT)/Direct Deposits. Registration
infointation is available through the Department of Technology, Management, and Budget's
website at: htt ://www.michi an ov/bud et/0 1607 7-157-13404 37161-179392-- 00.html.
5.05 All reimbursements for the proper perfoiniance of the contract shall be made by
the SCAO quarterly, upon submission by the Grantee of claims for approval by the SCAO. The
claims shall include a specific amount of the hours worked, hourly salary, the detailed services
provided by the Grantee or Grantee's staff, and/or the specific amount expended on supplies or
operating costs necessary for program operation.
5.06 Requests for adjustments in expenditures within line items and between line
item categories must be made using a Contract Amendment, within WebGrants, and approved
by the SCAO. Budget deviation allowances are not permitted.
5.07 The Grantee shall make reasonable efforts to collect 1st and 3rd party fees, where
applicable, and report these as outlined in the SCAO's fiscal procedures. Any under-recoveries
of otherwise available fees resulting from failure to bill for eligible services will be excluded
from reimbursable expenditures.
6. CONDUCT OF THE PROJECT
6.01 The Grantee shall abide by all terms and conditions required in the application
assurances, budget requirements, and the Grantee's approved program outline and most recently
approved budget.
6.02 The Grantee agrees that funds awarded under this grant will not be used to support
any inherently religious activities, such as worship, religious instruction, or proselytizing. If the
Grantee refers participants to, or provides, a non-federally funded program of service that
incorporates such religious activities: (1) any such activities must be voluntary for program
participants, and (2) program participants may not be excluded from participation in a program or
otherwise penalized or disadvantaged for any failure to accept a referral or services. If
participation in a non-federally funded program or services that incorporates inherently religious
activities is deemed a critical treatment or support service for program participants, the Grantee
agrees to identify and refer participants who object to the inherently religious activities of such
program or service to a comparable secular alternative program or service.
7. ASSIGNMENT
7.01 The Grantee may not assign the performance under this contract to subcontract
personnel except with the prior written approval of the SCAO.
7.02 All provisions and requirements of this contract shall apply to any subcontracts
or agreements the Grantee may enter into in furtherance of its obligations under the contract.
7.03 The Grantee shall provide copies of all subrecipient subcontracts for services
funded in whole or in part by this grant to the SCA°.
S. CONFIDENTIAL INFORMATION
8.01 In order that the Grantee's employees or subrecipient subcontractors may
effectively provide fulfillment of this contract to the SCAO, the SCAO may disclose
confidential or proprietary information pertaining to the SCAO's past, present, and future
activities to the Grantee. All such infoullation is proprietary to the SCAO and the Grantee shall
not disclose such information to any third party without prior approval from the SCAO, unless
disclosure is required by law or court order. If disclosure is required by law or court order, the
SCAO will be notified of the request before disclosure. The Grantee agrees to return all
confidential or proprietary information to the SCAO immediately upon the termination of this
contract.
8.02 Both the SCAO and Grantee shall assure that medical services to, and
information contained in the medical records of, persons served under the provisions of this
contract or other such recorded information required to be held confidential by federal or state
law, rule, or regulation, in connection with the provision of services or other activity under this
agreement, shall remain confidential. Such information shall be held confidential, and shall not
be divulged without the written consent of either the patient or a patients legal guardian or
person with other legal authority, except as may be otherwise required by applicable law or
regulation. Such information may be disclosed in summary, statistical, or other form, if the
disclosure does not directly or indirectly identify particular individuals.
9. HUMAN SUBJECTS
9.01 The Grantee must submit all research involving human subjects conducted in
programs sponsored by the SCAO, or in programs that receive funding from or through the state
of Michigan, to the Michigan Department of Health and Human Services' (MDHHS)
Institutional Review Board (ERB) for approval prior to the initiation of the research.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42
CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE
10.01 To the extent applicable, the Grantee assures and certifies that it is in compliance
with the Health Insurance Portability and Accountability Act (ITIPAA), 42 CFR Part 2, and the
Michigan Mental Health Code, to the extent that this act and these regulations are pertinent to
the services that the Grantee provides under this contract. These requirements include:
A. The Grantee must not share any protected health or other protected data and
infolination provided by the SCAO or any other source that falls within HIPAA,
42 CFR Part 2, and/or the Michigan Mental Health Code requirements, except to a
subrecipient subcontractor as appropriate under this contract.
B. The Grantee must require, in the terms and conditions of any subcontract, that the
subrecipient subcontractor not share any protected health or other protected data
and infotmation from the SCAO or any other source that falls under H1PAA, 42
CFR Part 2, and/or Michigan Mental Health Code requirements.
C. The Grantee must use protected data and information only for the purposes
of this contract.
D. The Grantee must have written policies and procedures addressing the use of
protected data and information that falls under HTPAA, 42 CFR Part 2, and/or
Michigan Mental Health Code requirements. The policies and procedures must
meet all applicable federal and state requirements including HIPAA, 42 CFR Part
2, and/or Michigan Mental Health Code regulations. These policies and
procedures must include restricting access to the protected data and information by
the Grantee's employees.
E. The Grantee must have a policy and procedure to report to the SCAO
unauthorized use or disclosure of protected data and info' illation that falls under
H1PAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements of
which the Grantee becomes aware.
F. Failure to comply with any of these contractual requirements may result in the
termination of this contract in accordance with section 18.
G. In accordance with HIPAA, 42 CFR Part 2, and/or Michigan Mental Health
Code requirements, the Grantee is liable for any claim, loss, or damage relating
to its unauthorized use or disclosure of protected data and information received
by the Grantee from the SCAO or any other source.
11. RIGHTS TO WORK PRODUCT
11.01 All reports, programs, manuals, tapes, listings, documentation, and any other
work product prepared by the Grantee under this contract, and amendments thereto, shall belong
to the SCAO and are subject to copyright or patent only by the SCAO. The SCAO shall have the
right to obtain from the Grantee original materials produced under this contract and shall have the
right to distribute those materials.
11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use
anything developed in the course of executing this contract if the work product enters the public
domain,
11.03 The SCAO shall have copyright, property, and publication rights in all written or
visual material or other work products developed in connection with this contract. The Grantee
shall not publish or distribute any printed or visual material relating to the services provided
under this contract without the prior explicit permission of the SCAO.
12. WRITTEN DISCLOSURE
12.01 The Grantee and the Grantee's employees or subrecipient subcontractors shall
promptly disclose in writing to the SCAO all writings, inventions, improvements, or discoveries,
whether copyrightable, patentable, or not, which are written, conceived, made, or discovered by
the Grantee or the Grantee's employees or subrecipient subcontractors jointly with the SCAO or
singly by Grantee or Grantee's employees or subrecipient subcontractors while engaged in
activity under this contract. As to each such disclosure, the Grantee shall specifically point out
the features or concepts that are new or different.
12.02 The SCAO shall have the right to request the assistance of the Grantee and
Grantee's employees Or subrecipient subcontractors in determining and acquiring copyright,
patent, or other such protection at the SCAO's invitation and request.
12.03 The Grantee represents and warrants that there are at present no such writings,
inventions, improvements, or discoveries (other than in a copyright, copyright application, patent,
or patent application) that were written, conceived, invented, made, or discovered by the Grantee
or the Grantee's employees before entering into this contract, and which the Grantee or the
Grantee's employees desire to remove from the provisions of this contract, except those
specifically set forth by attachment hereto.
13. INSURANCE
13.01 The Grantee shall carry insurance coverage or self-insurance in such amounts
as necessary to cover all claims arising out of the Grantee's operations under the teinis of this
contract.
14. LIABILITY
14.01 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and
expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and
other consultants) resulting from claims, demands, costs, or judgments arising out of activities or
services carried out by the Grantee in the performance of this contract, shall be the responsibility
of the Grantee, and not the responsibility of the SCAO. Nothing in this subsection is, nor shall be
construed as, a waiver of governmental immunity.
14.02 The SCAO is not responsible and will not be subject to any liability for any claim
related to the loss, damage, or impairment of Grantee's property and materials or the property
and materials of the Grantee's employees or subreeipient subcontractors, used by the Grantee
pursuant to the Grantee's performance under this contract.
14.03 The Grantee warrants that it is not subject to any nondisclosure, noncompetition,
or similar clause with current or prior clients or employers that will interfere with the
performance of this contract. The SCAO will not be subject to any liability for any such claim.
14.04 In the event any action or proceeding is brought against the Grantee by reason of
any claim due or claimed to be due to Grantee's performance covered under this contract, the
Grantee will, at the Grantee's sole cost and expense, resist or defend the action or proceeding as
the Grantee deems appropriate. The Grantee retains sole authority and discretion to resolve and
settle any such claims.
15. ACQUISITION, ACCOUNTING, RECORDKEEPING, AND INSPECTION
15.01 The Grantee agrees that all expenditures from this contract, including the
acquisition of personnel services, contractual services, and supplies, shall be in accordance with:
(1) the standard procedures of the Grantee's funding unit, and (2) the administrative and budget
requirements of the grant.
15.02 The Grantee agrees to maintain accounting records following generally accepted
accounting principles for the expenditure of funds for the purposes identified in the approved
grant request, most recently approved budget, and any applicable approved contract addendum
and/or budget amendment.
15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Depai (Anent of Treasury, the State Auditor General,
or any of their duly authorized representatives, including program evaluators and auditors, shall
have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent
transaction, hooks, accounts, data, time cards, or other records related to this contract. The
Grantee shall retain all books and records, including all pertinent cost reports, accounting and
financial records, or other documents related to this contract, for five years after final payment at
the Grantee's cost. Federal and/or state auditors, and any persons duly authorized by the SCAO,
shall have full access to and the right to examine and audit any of the materials during the ter ar
of this contract and for five years after final payment. If an audit is initiated before the
expiration of the five-year period, and extends past that period, all documents shall be
maintained until the audit is complete. The SCAO shall provide audit findings and
recommendations to the Grantee. The SCAO may adjust future or final payment if the fmdings
of the audit indicate over- or under-payment to the Grantee for the period audited, subject to the
availability of funds for such purposes. If an audit discloses an overpayment to the Grantee, the
Grantee shall immediately refund all amounts that may be due to the SCAO. Failure of the
Grantee to comply with the requirements of this section shall constitute a material breach of this
contract upon which the SCAO may cancel, terminate, or suspend this contract.
15.04 The Grantee's accounting system must maintain a separate fund or account that
segregates grant contract receipts and expenditures from other receipts and expenditures of the
Grantee.
16. PROGRAM REVIEW AND MONITORING
16.01 The Grantee shall give the SCAO and any of its authorized agents access to the
court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the
program. The inspection methods that may be used include, but are not limited to onsite visits,
interviews of staff and participants, and review of case records, receipts, monthly/quarterly
statistical reports, and fiscal records.
17. REPORTS
17.01 The Grantee agrees to submit timely, complete, and accurate reports as identified
in Attachment A.
17.02 The data for each participant who is screened or accepted into the program must
be entered into the Drug Court Case Management Information System (DCCMIS).
17.03 The Grantee is responsible for the timely, complete, and accurate submission of
each required report and data as outlined above.
17.04 If any report is thirty days past due, a delinquency notice will be sent via email
notifying the Grantee that it has 15 days to comply with the reporting requirement. Forty-five
days past the due date, a forfeiture notice will be sent to the Grantee via the U.S. Postal Service
notifying it that its funding award has been rescinded due to contract noncompliance.
18. REDUCTION/SUSPENSION/TERMINATION
18.01 18.01 In addition to forfeiture under section 17, the SCAO and/or the Grantee
may reduce the Project Budget and/or suspend this agreement and/or terminate this agreement
without further liability or penalty to the SCAO as follows:
18.02 If any of the terms of this agreement are not adhered to. Suspension requires
immediate action by the Grantee to comply with this agreement's terms; otherwise, termination
by the SCAO may occur:
18.03 Each party has the right to terminate this contract without cause by giving
written notice to the other party of such termination at least fifteen (15) days before the
effective date of such termination. Such written notice will provide valid, legal reasons for
termination along with the effective date.
18.04 Failure of the Grantee to make satisfactory progress toward the goals, objectives,
or strategies set forth in this agreement. Failure under this subsection includes (but is not
limited to) a determination by the SCAO after second quarter claims are submitted, in its sole
discretion, that project funds are not reasonably likely to be fully expended by the end of the
Fiscal Year
18.05 This contract may be teiwinated immediately without further financial liability to
the SCAO if funding for this contract becomes unavailable to the SCAO.
18.06 Proposing or implementing substantial plan changes to the extent that, if originally
submitted, the application would not have been selected for funding.
18.07 Filing false certification in this agreement or other report or document.
18.08 This agreement may be terminated immediately if the Grantee, an official of the
Grantee, or an owner of a 25% or greater share of the Grantee is convicted of a criminal offense
incident to the application for or performance of a State, public, or private grant or subcontract; Or
convicted of a criminal offense including but not limited to the following: embezzlement, theft,
forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to
influence a public employee to breach the ethical conduct standards for State of Michigan
employees; convicted under State or Federal antitrust statutes; convicted of any other criminal
offense which reflects on the Grantee's business integrity.
18.09 If a grant is terminated by the SCAO for failure to meet the grant management
requirements, the Grantee shall not be eligible to seek grant funding from the SCAO MDC grant
program for a period of two years. In order to obtain grant funding after the two-year period, the
Grantee will be required to submit written assurances that the identified deficiencies have been
corrected. Additionally, the Grantee may be required to submit monthly financial reports to allow
for increased financial monitoring.
19. COMPLIANCE WITH LAWS
19.01 The Grantee shall comply with all applicable laws, ordinances, and codes of the
federal, state, and local governments.
20. MJCIHGAN LAW
20.01 This contract shall be subject to, and shall be enforced and construed under,
the laws of Michigan.
21. CONFLICT OF INTEREST
21.01 The Grantee presently has no personal or financial interest, and shall not acquire
any such interest, direct or indirect, that would conflict in any manner or degree with the
performance of this contract.
21.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as
amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended, MCL
15.341 et seq., MSA 4.1700 (71) et seq.
22. DEBT TO STATE OF MICHIGAN
22.01 The Grantee covenants that it is not, and will not become, in arrears to the state
of Michigan Or any of its subdivisions upon contract, debt, or any other obligation to the state of
Michigan or its subdivisions, including real property, personal property, and income taxes.
23. DISPUTES
23.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue
a claim against the SCAO for breach of any temi of this contract within seven days of
discovery of the alleged breach.
23.02 The Grantee and the SCAO agree that with regard to any and all disputes,
controversies, or claims arising out of or in connection with or relating to this contract; or any
claim that the SCAO violated any local, state, or federal ordinance, statute, regulation, law, or
common-law doctrine (including discrimination or civil rights claims); or committed any tort;
the parties shall attempt to resolve the dispute through mediation. Selection of a mediator will
be by mutual agreement of the parties.
24. ENTIRE AGREEMENT
24.01 Except for Grantee's approved grant application, application assurances, and most
recently approved budget, this contract contains the entire agreement between the parties and
supersedes any prior written or oral promises and representations. No other understanding, oral
or otherwise, regarding the subject matter of this contract exists to bind either of the parties.
25. AMENDMENT
25.01 This contract may be amended only upon written agreement of the parties.
26. DELIVERY OF NOTICE
26.01 Written notices and communications required under this contract shall be
delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the
following:
A. The Grantee's contact person is Jacqueline Howes-Evanson, 6th Circuit Court,
1200 North Telegraph Road, Pontiac, 1111 48341.
B. The SCAO's contact person is Dr. Jessica Parks, State Court Administrative
Office, Michigan Hall of Justice, P.O. Box 30048, Lansing, MI 48909.
27. SIGNATURE OF PARTIES
27.01 This contract becomes effective when signed by the parties.
IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract:
6th Circuit Court— Hybrid DWI/Drug Court
By:
Authorizing Official (Signature and Title)
Authorizing Official (Please Print Name and Title)
Date:
Authorizing Official: Must be a person who is authorized to enter into a binding contract for the
entity receiving funds. The authorizing official may not be a judge or other state employee. The
authorizing official is normally from the Executive or Legislative Branch of the entity (e.g., City
Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.).
STATE COURT ADMINISTRATIVE OFFICE
By: Date:
Chief Operating Officer
ATTACHMENT A
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2018 REPORTING REQUIREMENTS
October 1, 2017 through September 30, 2018
DCCM1S DATA EXCEPTION REPORT
DUE DATE NOTE
February 15, 2018 Courts will be reviewing error reports reflecting data entered into DCCIVIIS for the
time period of October 1, 2017, through December 31, 2017.
May 15, 2018 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of January 1, 2018, through March 31,2018.
August 15, 2018 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of April 1, 2018, through June 30, 2018,
November 15, 2018 Courts will be reviewing error reports reflecting data entered into DCCM[S for the
time period of July 1, 2018, through September 30, 2018,
DCCMIS USER AUDIT
DUE DATE
NOTE
January 31, 2018 Courts will be confirming user access to DCCMIS.
CLAIMS REPORTS
DUE DATE NOTE
January 10, 2018 Courts will be reporting On expenditures from October 1, 2017, through
December 31, 2017.
April 10, 2018 Courts will be reporting on expenditures from January 1, 2018, through
March 31, 2018.
July 10,2018 Courts will be reporting expenditures from April 1, 2018, through June 30, 2018.
October 10, 2018 Courts will be reporting expenditures from July 1, 2018, through
September 30, 2018.
PROGRESS
DUE DATE
October 30, 2018
Year End Report
NOTE
Courts will be reporting on progress made during the second half of the grant
period - October 1, 2017, through September 30, 2018.
Delete I , I sav Back .Pint I
$0.00 $102 000 00 $102,000.00
I Fringe Benefits
1 Row
;Employer PICA
netirement
;Hospitai. Insurance
Dentai] insurance
Vision Insurance
1,Unentployment
IrWtrkers Compensation
lLlfe InsUrance
j Other
10ther
Percentage
7.55%
23.9%
0%
0%
0%
0.21%
1.34%
0.23%
1.57%
Totals
WebGrants - Michigan. Courts Page 1 of 3
Application: 10383 - Adult Treatment Court Funding
Pragram AT1M Michigan Drug Court Grant Program (MDCGP)
Funding opportunities: 090-18 - Fiscal Year 2018 Michigan Drug Court Grant Program (MDCGP)
Application DandHnei 06/0212017
Name Position
Youth anti Family. Casework
Supervisor
EMI Technical Assistant
- Vann rtt Technicaf Assintant
Computation Request
UT:02/hour
7S,442 x apprax. 50%: $39,000.00
;40,008 it approx. ark
S23,000.00 320.55/0our
siap,boo-x-i0o%. 640,000-00 $20.55/hour
Mark as Complete Go to Application Forms I Add
Other Grant Or Local Cash Local Ih4tind
Funding Sources Contribution. Contribution
$0.00 $0.00. $0.00 $35,000.00
$0.30 09.00 asoio $21,00mo
$0.00 $0,00 $0.00 $40,000.00
Total
Personnel Justification
rjerc,unei Justification'
Justify personnel (Ie.. wages) associated with the proposed project
Drug Court Supervisor (Youth and Family Casework Supervisor): The Supervisor perfonnS the job duties of staff oversight and trainfog, provides
backup supervision for intern and liaison, coordinates biweekly conferences, monthly business meetings, court sessions„ initial screening of eligibility,
provides oversight to the Mental Health Liaison uives direction to the service providers and maintainsiprepares all procedure manual documents. The
ourrent employee tilling this position, is paid at the 5.-year salary grade, based on her experience and qualifications.
(Total Salary Request: $39,000)
Technical Assistant: The technical assistant performs duties which include oversightiedministration of the DCCMIS system; gathering, organizing', and II
recording data for program evaluation activities; monthly, quarterly, and annual reporting to grant funding source's, court administration, Stakeholders,
etc, Duties also include assisting in prepating written reports and assisting with answenng program relatedphone calls and requests for Information.
Duties may further include preparation for graduation and other program-related activities and events; and accompany professional staff on
assignments to the ATC program: The current employee filling this posItion, (MENEM, is paid at the 5/ear Salary g -rade, based on her
experience and qualifications. (Total Salary Request: $23,000)
2nd New Technical Assistant: This position will serve as assistant arid backup to the Technical AssiStant and Supervieor. This position will be the
primary data entry person for DCCMIS system for the ATC. This will be a new position funded 100% by the grant. (Total Salary Request: $40,000)
Total II
39 640.20
323,084,00
$30,472.00 ii
61,714,00 I
$250.00
$120.00 ii
$1,450.001!
3185.011
$9,00
$-0,80 $72-,000,00
Request Other Grant Or Funding Sources Local Cash Centribution Local in-Kind Contribution
$9,940.00 $0.00 Stun
$05,084,00 $0.00 60,00 30.00
$30;472.00 $0.00 $0.00 80.00
$1,714.00 $0.00 60.00 30,00
$050.00 $0.00 $0,00 60.00
$120.00 30.00 60.00 50.00
$1,451100 60.00 5905 $0,00
6150.00 $0,00 $100 $0.00
$1 ,780.00 30.00 00,00 00,00
30.00 50.00 $0,00 $0,00
$72;000.00 60.00 40.05
_ .
Fringe Benefits Justification
1 Fringe Scriefits .justificatio n'
; Justffy beriem casts associated with The proposed project.
L , ,
, Drug Court-Supervisor Fringe benefits are paid according to the Oakland County Merit .SysteM, The amount is projected based upon a formula
and the employee's actual expenditures. (Tetal Fringe Benefit Request: $21,000) Technical Assistant: Fringe benefits are paid according to the
OakIend County Merit System. The amount is projected based upon a formula and the employee's actual expenditures. (Total Fringe Benefit
http ihrri courts . estech.net/viewCornponent_do ?property(documentPk)=1493056589374&property (cc... 10/2/2017
Other Grant or Funding
Sources
Local Cash Local in-Krici Total Contribution Contribution
$0,00 $3,930,00
$0.00 $1,539,00
$0.00 $5,450.00
$0.00 $0.00
$0.00
$0.09
$0,00 $0,00
WehGrants - Michigan Courts Page 2 of 3
I Request: 17,000) New Technical Assistant Frin ge Benefits are paid according to the Oakland County Merit System, The amount is projected
11 based upon a formula and the emplo yee's actual expenditures. (Total Fringe Benefit Request $34,000)
11 FICA, Retirement, Disability , Unemployment, Group Life/Accident, and Worker's Compensation are. estimated as a percenta ge (34,96% total)
Medical ($14,742), Dental ($832), and Vision ($121) are direct contract char ges.
Contractual
Service to
i be Contractor(s)
Provided
!Defense
Attorney Jack Holmes
1Fees
'Treatment
Peer
*entering
!Program
:Drug JAMS, Results, and House
!Testing Arrest
Other Grant Local Cash Local In-Kind Computation Request or Funding Contribution Contributions Sources
$100/hour 5172
hours
Residential, Detox.
Therapy,
Transitional
Housing, MAT
Establish Inter-
Local Agreement
Drug and alcohol
testing
$58,540.00 $150,000.00
Addl
Total Subreciplent CcntractorNendorl
Easter Seals, Solutions to
Recovery ,Community
Programs s,Oakland Family
Services, Community Comes
Oaldand Community Health
Network
$7.200,00 $0.00
014,580.00 $.100,000.00
$17,780,00 $0.00
019,000,00 $50,000.00
Yes
Yes
Yes
Yes
s000 07,20000 1,lo
$0.00 $0.00 $114.560.00 No
$0.00
$0.00 $17,780.00 No
$0.00 $89,000.00 No
$0.00 $0,00 $208,540.00
' Contractual Justification
Contractual Justification'
Justify contractual costs associated with the proposed project.
I Drug Testing -This is to pay for drug testing and alcohol testing - For alcohol breathalyzer testing we use House Arrest at $10/day s 2 participants x
I 90 days plus enrollment fees. For drug testing we use JAMS and Results for urine alcohol test $11 ETG at $15; and PBT at $4
;Treatment - This is to pay for residential services, detox, therapy, transitional housing, and MAT. For residential and datox we use Community
1Programs, IIIc (CPI) Residential $180/day and detox $205/day; for individual and group therapy we use Oakland Family Services - Individual
$65/session ; Group $25/session; and Substance abuse testing $15. For transitional housirldwe use Solutions to Recover y at $47/day or weekend
sanction $141/weekend. For Medication Assisted Treatment we use Easter Seals or Sic-Med Intake Fee of $804175 and Office visit of $80
Medication depends on insurance.
Peer Merrtorin g - Peer mentors will be incorporated into the ATC team to provide additional paTticipant support.
1 Supplies
I Type of Supply Computation Other Grant or Funding Local Cash Request Sources Contribution
Local In-Kind
Contribution
Add
Total
Drug Testing
Materials
Graduation
Supplies
Incentives
To provide for drug testing kits
For purchasing supplies In connection le
graduations
For purchasing various incentives for program
participants
$2,500.00
9600.00
$5,500.00
00,500,00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
00,00
$0,00 $2,500.00
$0,00 5500.00
vim $0,500.00
$0,00 $9,500.00
Supplies Justification
Supplies Justification
Just:Ty supply costs associated with the proposed project,
To pay for various operating expenses of the Adult Treatment Court such as; supplies, incentives, defense attorney fees for team meetings, drug
testing materials, and graduation supplies. Defense attorney fees are calculated 8275/sessions 2 sessions/month x 12 months $5,500 plus $65/jall
visits 9 = $585, Incentives are figured at $25/phase completed x 4 phases/participant x 65 participants. Dru g testing materials are purchased from
Redwood Toxicology
Travel Add
Type of Travel Computation Request
!Bus Passes 60 passes 5150 narticipanis $3,930.00
!IV1ATCP Regslrellon fees for three and two nights lodging ,530,D0
!Conference for three
$5,460.00
Travel Justification
Travel Justification'
! Justify travel costs associated with the proposed project.
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We Grants - Michigan Courts Page 3 of 3
1To provide bus basses far participants to got .to court ($60/bus pass x 66 participants). Also to provide for registrafion fees Ond vo nights lodging for
three program staffers ($305 registration fees x a staffers = $915 plus $100inight x:2 nights x 3 staffers. $605)
Total Budget
Budget_Qategoiy
:Tota€
Request Other Grant or Funding Sources Local Cash Contributions n-Kind Contributions Total Cost
$247,60000 5150,00.00 50.00 50,00 0397,000,00
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WebGrants 510 - Righz's Res6i-ved,
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MICHIGAN DRUG COURT GRANT PROGRAM FY 2018 ASSURANCES
1. Applicants must provide assurance that there has been, and will continue to be, appropriate
consultation with all affected agencies in planning and implementation of the drug court
program. Applicants are required to have a current Memorandum of Understanding with each
local prosecuting attorney, a representative of the criminal defense bar, and a representative or
representatives of community treatment providers, as well as any other parties considered
necessary to successful planning and implementation.
2. Applicants must provide assurance that all treatment programs and providers used in the drug
court program are licensed and/or accredited by appropriate state government or professional
agencies.
1 Applicants must provide assurance of the intention of the jurisdiction to continue the program
after funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted.
4. Applicants must provide assurance that all recipients of funding under this grant program are
required to comply with nondiscrimination requirements contained in various federal and state
laws. Each applicant court should have a copy of their Equal Employment Opportunity plan on
file and available for review by the State Court Administrative Office (SCAO) upon request.
5. Applicants must assure that they and any subgrantees will not use funds from the MDCGP for
lobbying and that they will disclose any lobbying activities related to the MDCGP.
6. Recipients of funding under this grant agree that all expenditures, including personnel services,
contractual services, and supplies, shall be in accordance with the standard procedures of their
court. The grantee's accounting system must maintain a separate fund or account to support
expenditures. Recipients of funding agree to maintain accounting records following generally
accepted accounting principles for the expenditure of funds for purposes identified in the
budget and any budget amendments.
7. State funds may not be used to replace (supplant} funds that have been appropriated for the
same purpose.
8. Recipients of funding will assure that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor General,
or any of their duly authorized representatives shall have access to and the right to examine,
audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records, or
other fiscal records related to this grant. Such records shall be maintained for a period of five
years after completion of the grant project or until all SCAO audits are complete for the fiscal
period, whichever is later. Recipients shall provide quarterly reports on the funds expended by
the drug treatment court in the form required by the SCAO.
9. Applicants agree to collect and provide program and participant data in the form and manner
required by the SCAO, and to participate in follow-up and evaluation activities.
10. Applicants receiving awards from SCAO agree to utilize the SCAO Drug Court Case Management
Information System (DCCMIS) to manage drug court cases and report all data to SCAO pursuant
to MCL 600.1078.
11. Applicants who receive funding from the MDCGP must plan, design, and operate their programs
according to one of the following models: Drug Treatment Courts: The Ten Key Components, The
Ten Guiding Principles of DWI Courts, Juvenile Drug Court: Strategies in Practice, or Family
Dependency Drug Courts: Addressing Child Abuse and Neglect Cases Using the Drug Court
Model. Additionally, applicants agree to follow all applicable s-tate laws, court rules, and
administrative orders pertaining to the operation of drug courts and adjudication of related
cases.
12. Applicants agree to participate in SCAO required training including the Bureau of Justice
Assistance's Drug Court Planning Initiatives (DCPI). Courts that apply to DCPI training, but are
not selected, must agree to participate in DCPI training if provided by the SCAO during the
funding year.
13. All recipients of funding under this grant program will ensure that violent offenders, as defined
in MCL 600.1062(g), will be excluded from the drug court programs.
a. "Violent offender" means an individual who meets either of the following criteria:
i. Is currently charged with or has pled guilty to, or if a juvenile, is currently
alleged to have committed or has admitted responsibility for, an offense
involving the death of, or a serious bodily injury to any individual, or the
carrying, possessing, or use of a firearm or other dangerous weapon by that
individual, whether or not any of these circumstances are an element of the
offense, or is criminal sexual conduct of any degree.
Has one or more prior convictions for, or if a juvenile has one or more prior
findings of responsibility for, a felony involving the use or attempted use of
force against another individual with the intent to cause death or serious bodily
harm.
14. Applicants agree that if a federal 501(03 exists or is developed for drug court purposes, or if the
drug court develops a partnership with an existing 501(c)3, that no employee of the court will be
directly involved in the operations of the 501(03.
15. The SCAO may suspend funding in whole or in part or terminate funding for the following
reasons:
a. Failure to comply with the requirements of the grant program, which includes the
submission of financial reports, quarterly data reports, the annual DCCM IS User Audit,
and biannual progress reports within the required time periods.
b. Failure to make satisfactory progress toward the goals or.strategies set forth in this
application.
c. Failure to adhere to the requirements in the grant contract.
d. Proposing or implementing substantial program changes to the extent that the
application would not have been selected for funding.
e. Filing a false certification in this application or other report or document.
f. Other good cause shown.
16. The individuals with express authority to act in the name of the applicant in the positions of
project director, financial director, and authorizing official should be the grant signatories. The
signatures commit the applicant to the terms and conditions of the grant contract and attest to
the accuracy of all information the applicant has supplied. The project director is responsible for
directing the implementation of the drug court grant project. The financial officer is the
individual who is fiscally responsible for this project, and is responsible for accountability for the
state grant funds. The authorizing official is the individual authorized by the court to enter into
this agreement. The SCAO prohibits the same individual from signing in more than one capacity.
JP:ck
essica Parks
Deputy Director of Trial Court Services.
Michigan Supreme Court
State Court Administrative Office
Trial Court Services Division
Michigan Hall of Justice
P.O. l3ox 30048
Lansing, Michigan 48909
Phone (517) 373-4835
Jennifer Warner
Director
September 22, 2017
Commissioner Michael Gingell
Chairperson of the Board of Commissioners
1200 N. Telegraph Road, Building 12E
Pontiac, MI 48341-0475
Dear Mr, Gingen:
I am providing information about Assurance #3 in State Court Administrative Office
(SCAO) grant application materials. The assurance states that applicants must provide assurance
of the intention of the jurisdiction to continue program operations if finding through the SCAO is
no longer available. This intention may include pursuing local funding, or other state Or federal
grant funds. This assurance is also required to apply for and accept federal program funding for
problem-solving courts programs. This should not be construed as a mandate for future funding
of a program through your funding unit.
If you have any questions, please contact me by telephone at 517-373-6285, Or by e-mail
at p arksj @c marts mi. go v
Sincerely,
Michigan Drug Court Grant Program
Allowable Expenses Lists
Fiscal Year 2018
Funding Provided by
State Court Administrative Office
FY 2018 SCAO MDCGP Program Allowable Expenses Page 1
ALLOWABLE/DISALLOWED LIST
MDCGP
Allowable
• Substance use disorder treatment services • Participant incentives (not to exceed $25 per incentive).
• Mental health treatment services • Transportation expenses for participants (such as bus
• Cognitive behavioral services and programs passes or mileage reimbursement)
• Drug testing services • Registration fees only for the MADCP conference (up to
• Drug testing confirmations only if the confirmed test is three participants)
negative • Defense Attorney fees for the purposes of participating
• Drug testing supplies in team meetings and review hearings only (no
•
•
Graduation awards (not to exceed $25 per award)
Refreshments for pre-approved graduation ceremonies
individual legal services; not to exceed $100/hour,
Maximum of $600 per month.)
(not to exceed $150 per graduation ceremony) • Transitional (also known as Three-Quarter) housing for
• Personnel and Fringe Benefits participants (not to exceed 60 days per participant)
• Consultant/Contractor not to exceed $450 per day • Fees for obtaining birth certificate in order to get state
• Police overtime for purposes of home or employment
checks only (must be overtime, cannot pay regular shift
time)
ID or social security card, and to complete benefits
forms and other legal documents (not to exceed $36
per participant)
• Up to $500 of basic office supplies (such as paper, pens, •
folders, calendars, or binders). This does NOT include
cell phones and related expenses or equipment such as
computers and printers.
Fees for obtaining Michigan ID (not to exceed $12 per
participant)
• GED Tests (test cost only)
Disallowed
• Office equipment (such as computers, copiers, printers, • Ignition Interlock
cell phones and related costs, etc.) • 1n-state and out-of-state training, including national
• Software (such as new software, upgrade costs,
maintenance fees, etc.) •
conferences
Memberships
• Indirect and administrative fees 6 Fines and Penalties (such as court fees, driver's license
• Gasoline expenses fees, etc.)
• Construction or renovation • Lobbying
• Meals and refreshments (except for approved • Honorariums
graduation ceremonies) • Attorney fees for indigent defense or prosecution
• Lodging, mileage, and parking costs for MADCP
conference
• Other costs not directly related to operation of a drug
court
• Evaluation or evaluator expenses
Note: if an item is NOT listed as an allowable expense, SCAO considers it disallowed.
FY 2018 SCAO MDCGP Program Allowable Expenses Page 2
CONDITIONS ON EXPENSES
Costs must be reasonable and necessary. All grant costs and billings will be reviewed by SCAO to ensure that
they reflect costs generally recognized as ordinary and necessary for the operation of the problem-solving court
and reflect market prices for comparable goods or services. Additionally, the grant expenditures must be for
goods and services that are or will be utilized for the grant period or fiscal year (October 1, 2017 to September
30, 2018). Billing for goods and services (i.e., bus tokens, library materials, drug testing supplies purchased on
September 24) that could not reasonably be used up prior to September 30 will be denied for reimbursement.
This list of disallowable expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If
required by the parent agency, costs must be sustained by competitive bids.
Individual consultant fees are limited to $450 (excluding travel, lodging and meal costs) per day, which includes
legal, medical, psychological and accountant consultants. If the rate will exceed $450 for an eight-hour day,
written approval is required from the State Court Administrative Office. Compensation for individual
consultant services is to be responsible and consistent with that paid for similar services in the market place.
NON -SUPPLANTING
SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must assure that funds
will not be used to replace or supplant state, local or tribal funds, but will be used to increase the amount of such
funds that would, in the absence of grant funds, be made available for criminal justice activities.
This means that if your court plans to:
(a) Hire new positions (including filling existing vacancies that are no longer funded in your agency's
budget): It must hire these additional positions on or after the official grant award start date, above its
current budgeted (funded) level of positions;
(b) Rehire personnel who have already been laid off (at time of the application) as a result of state, local, or
tribal budget cuts: It must rehire the personnel on or after the official grant award start date and maintain
documentation showing the dates(s) that the positions were laid off and rehired;
(c) Maintain personnel who are (at the time of application) currently scheduled to be laid off on a fUture
date as a result of state, local, or tribal budget cuts: It must continue to fund the personnel with its own
funds from the grant award start date until the date of the scheduled lay-off (e.g., if the lay-off is
scheduled for October 1, then funds may not be used to fund the personnel until October 1, the date of
the scheduled lay-off), and maintain documentation showing the date(s) and reason(s) for the lay-off.
[Please note that as long as your agency can document the date that the lay-off would occur if the grant
funds were not available, it may transfer the personnel to the grant funding on or immediately after the
date of the lay-off without formally completing the administrative steps associated with a lay-off for
personnel.]
Documentation that may be used to prove that the scheduled lay-offs are occurring for local economic reasons
that are unrelated to the availability of grant funds may include (but are not limited to) council or departmental
meetings, memoranda, notices, or orders discussing the lay-off; notices provided to the individual personnel
regarding the date(s) of the layoff; and/or budget documents ordering departmental and/or jurisdiction-wide
budget cuts. These records must be maintained with your court's grant in the event of an audit, monitoring, or
other evaluation of your grant compliance.
FY 2018 SCAO NADCGP Program Allowabe Expenses Page 3
MEDICATION ASSISTED TREATMENT PILOT FY 2010
ALLOWABLE EXPENSES
Allowable Expenses
Note: If an item is NOT listed as an allowable expense, SCAO considers it disallowed.
Contractual
• FDA approved medications that assist in the treatment of Opioid and Alcohol Use Disorders.
• Physician assessments for Medication Assisted Treatment
• Physician consultations to the team
• Follow up doctors' appointments and health services associated with MAT including:
o TB tests
o Blood work
o Chest X-rays
Disallowable Expenses
This is not an exhaustive list of disallowable expenses. If an expense is not listed as allowable (above), the
SCAO considers it disallowed under the Medication Assisted Treatment Pilot funding.
Personnel
• All personnel
Contractual
• Case Management Services
• Behavioral Health Services
• Drug Testing Services
• Fees for Evaluation Services
• GED or Educational Services
• Job Training or Employment Placement
Services
Supplies/Operating
• Drug Testing Supplies
• Offices Supplies (such as paper, toner,
pens, folders)
• Equipment (such as computers,
telephones, copiers, printers, or furniture)
• Software or maintenance fees
• Participant Incentives
• Fines and Penalties (such as court fees,
driver's license fees, or driver responsibility
fees)
Travel
• Out-of-state travel
• Any travel not for the purpose of
transporting participants to/from MAT
services, conducting home/employment
visits, or for attending MAT trainings at the
Hall of Justice.
Miscellaneous
• Lobbying or Advocacy
• Fundraising expenses
• Informant fees, rewards or buy money
• Administrative or indirect costs
• Unreasonable costs
CONDITIONS ON EXPENSES
Costs must be reasonable and necessary. All grant costs and billings will be reviewed by SCAO to
ensure that they reflect costs generally recognized as ordinary and necessary for the operation of the
problem-solving court and reflect market prices for comparable goods or services. Additionally, the
FY 2018 Medication Assisted Treatment Pilot: Allowable Expenses Page 1
grant expenditures must be for goods and services that are or will be utilized for the grant period or
fiscal year (October 1, 2017 to September 30, 2018). Billing for goods and services (i.e., bus tokens,
library materials, drug testing supplies on September 24) that could not reasonably be used up prior to
September 30 will be denied for reimbursement. The following list of disallowable expenses is not
exhaustive. Contact SCAO if you are not sure about an expense. If required by the parent agency,
costs must be sustained by competitive bids.
Individual consultant fees are limited to $450 (excluding travel, lodging and meal costs) per day,
which includes legal, medical, psychological and accountant consultants. If the rate will exceed $450
for an eight-hour day, written approval is required from the State Court Administrative Office.
Compensation for individual consultant services is to be responsible and consistent with that paid for
similar services in the market place.
NON -SUPPLANTING
SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must assure
that funds will not be used to replace or supplant state, local or tribal funds, but will be used to increase
the amount of such funds that would, in the absence of grant funds, be made available for criminal
justice activities.
This means that if your court plans to:
(a) Hire new positions (including filling existing vacancies that are no longer
funded in your agency's budget): It must hire these additional positions on or after the official
grant award start date, above its current budgeted (funded) level of positions;
(b) Rehire personnel who have already been laid off (at time of the application)
as a result of state, local, or tribal budget cuts: It must rehire the personnel on or after the
official grant award start date and maintain documentation showing the dates(s) that the
positions were laid off and rehired;
(c) Maintain personnel who are (at the time of application) currently scheduled
to be laid off on a future date as a result of state, local, or tribal budget cuts: It must continue to
fund the personnel with its own funds from the grant award start date until the date of the
scheduled lay-off (e.g., if the lay-off is scheduled for October 1, then funds may not be used to
fund the personnel until October 1, the date of the scheduled lay-off), and maintain
documentation showing the date(s) and reason(s) for the lay-off. [Please note that as long as
your agency can document the date that the lay-off would occur if the grant funds were not
available, it may transfer the personnel to the grant funding on or immediately after the date of
the lay-off without foinially completing the administrative steps associated with a lay-off for
personnel.]
Documentation that may be used to prove that the scheduled lay-offs are occurring for local economic
reasons that are unrelated to the availability of grant funds may include (but are not limited to) council
or departmental meetings, memoranda, notices, or orders discussing the lay-off; notices provided to the
individual personnel regarding the date(s) of the layoff; and/or budget documents ordering
departmental and/or jurisdiction-wide budget cuts. These records must be maintained with your
court's grant in the event of an audit, monitoring, or other evaluation of your grant compliance.
FY 2018 Medication Assisted Treatment Pilot; Allowable Expenses Page 2
$ 0
0
29,500
17,500
0
0
600
0
0
0
$47,600
$102,000
72,000
29,500)
17,500)
7,200
14,560
36,780
3,930
930
600
6,500
2 500
$200,000
$102,000
72,000
0
0
7,200
14,560
36,780
3,930
1,530
600
6,500
2,500
$247,600
FISCAL NOTE (MISC. #17302) October 26, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee,
IN RE: CIRCUIT COURT FY 2018 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT
TREATMENT COURT) ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the acceptance of grant funding from the State Court Administrative
Office (SCAO), FY 2018 Michigan Drug Court Grant Program, for the Adult Treatment Court
(ATC), in the amount of $247,600 for the period of October 1,2017 through September 30, 2018.
2. The total program budget of $397,600 includes SCAO funding of $247,600 and PA 511
Community Corrections funding of $150,000.
3. As a result of SCAO discontinuing the Urban Drug Court Initiative Program Grant (Fund #27135),
two positions previously funded by that grant, one (1) Special Revenue (SR), Full-Time Eligible
(FTE), Youth and Family Caseworker Supervisor position (#3010301-11294) and one (1) SR,
Part-Time Non-Eligible (PTNE), Technical Assistant position (#3010301-11417) will have a
sunset date of September 30, 2017.
4. Two (2) FTE positions are partially funded by the ATC totaling $100,000; funded as follows:
- One (1) General Fund/General Purpose (GF/GP), FTE, Youth and Family Caseworker
Supervisor (#3010402-09712). This position is funded as follows: ATC SCAO funding of
$60,000 and $59,165 in the Child Care Fund.
One (1) GF/GP, FTE, Technical Assistant position (#3010402-10677). This position is
funded as follows: ATC SCAO funding of $40,000 and $33,591 in the Child Care Fund.
5. The creation of one (1) SR, FTE, Technical Assistant position (#3010402) to be entirely funded by
ATC with salary costs of $40,000 and fringe benefit costs of $34,000 for total personnel costs of
$74,000 in FY 2018.
6. The personnel and operating expenses for the Urban Drug Court Initiative Program Grant (Fund
#27135) were removed during the FY 2018 - FY 2020 Recommended Budget process.
7. A FY 2018 budget amendment is recommended as follows:
FY 2018 FY 2018
Adopted Amendment Amended
Drug Court Circuit Adult SCAO Fund (#271301
Grant #GR0000000233 Activity GLB, Analysis Type GLB, Bud Ref 2018
Revenue
3010301-121200-615571 State Operating Grants $47,600 $200,000 $247,600
Total Revenues $47,600 $200,000 $246()0
Expenditures
3010402-121200-702010 Salaries
3010402-121200-722740 Fringe Benefits
3010301-121200-702010 Salaries
3010301-121200-722740 Fringe Benefits
3010301-121200-730450 Defense Atty Fees
3010301-121200-731416 Private Institutions-Res
3010301-121200-731458 Professional Services
3010301-121200-731997 Transport of Clients
3010301-121200-732018 Travel and Conference
3010301-121200-732165 Workshops & Meetings
3010301-121200-750245 Incentives
3010301-121200-750280 Laboratory Supplies
Total Expenditures
Commissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward absent.
0/31P
Resolution #17302 October 26, 2017
Moved by Kochenderfer supported by Jackson the resolutions (with fiscal notes attached) on the
amended Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Fleming, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray,
Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 26,
2017, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 26th day of October, 2017.
Lisa Brown, Oakland County