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Resolutions - 2017.10.26 - 23167
MISCELLANEOUS RESOLUTION #17303 October 26, 2017 BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee IN RE: CIRCUIT COURT FY 2018 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE DRUG COURT) — ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court applied for and was awarded a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program with a grant period of October 1, 2017 through September 30, 2018; and WHEREAS the total program funding for the Juvenile Drug Court (JDC) is $419,160, consisting of $49,000 in grant funding from SCAO and Child Care Fund contribution of $370,160 (of which 50% is reimbursable); and WHEREAS the court intends to continue the JIDC to deal with problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising system costs, and an increase in out of home placement days ordered; and WHEREAS the JIDC Program has one (1) General Fund/General Purpose (GF/GP) Full-Time Eligible (FTE) Youth and Family Caseworker II position (#3010402-09711) and one (1) GF/GP FTE Youth and Family Caseworker I position (#3010402-11891) partially funded by the JDC grant with the remaining costs funded by the Child Care Fund; and WHEREAS the grant award also provides funding for defense attorney fees; and WHEREAS the grant award has completed the Grant Review Process in accordance with the Board of Commissioners Grant Acceptance Procedures; and WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the September 22, 2017 letter from the Michigan SCAO, providing that assurance #3 of this year's grant application and agreement shall not be constructed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by the reference herein. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY 2018 Michigan Drug Court Grant Program (Juvenile Drug Court) Grant Agreement in the amount of $49,000 from the State Court Administrative Office, for the period of October 1, 2017 through September 30, 2018. BE IT FURTHER RESOLVED to continue one (1) GF/GP FTE Youth and Family Caseworker II position (#3010402-09711) and one (1) GF/GP FTE Youth and Family Caseworker I position (#3010402-11891) in the Circuit Court/Family Court/Court Services Division. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment and continuation of the positions in the grant is contingent upon continued future levels of grant funding. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote. Chairperson, Public Public Services Committee GRANT REVIEW SIGN OFF — Circuit Court GRANT NAME: FY 2018 Michigan Drug Court Grant Program (Juvenile Drug Court) FUNDING AGENCY: State Court Administrative Office (SCAO) DEPARTMENT CONTACT PERSON: Jackie Howes-Evanson / John Cooperrider 22154 / 80256 STATUS: Grant Acceptance DATE: October 4, 2017 Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (9/27/2017) Department of Human Resources: HR Approved (No Committee) Continues Position — Lori Taylor (9/28/2017) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (9/28/2017) Corporation Counsel: There are no unresolved legal issues at this time, — Heather L. Lewis (10/4/2017) Michigan Supreme Court State Court Administrative Office Michigan Ilall of Justice P.O. 13ox 30048 Lansing, Michigan 48909 Phone (517) 373-0128 Dawn A. Monk Chief Operating Officer August 31, 2017 Honorable Nanci J. Grant, Chief Judge 6th Circuit Court Courthouse Tower 1200 N. Telegraph Rd. Pontiac, MI 48341 Re: FY 2018 Michigan Drug Court Grant Program Award Notification 6th Circuit Court — Juvenile Drug Court Dear Chief Judge Grant: I am pleased to inform you that your court has been awarded a grant in the amount of $49,000 from the Michigan Drug Court Grant Program administered by the State Court Administrative Office (SCA0). This award is for the grant period October 1, 2017, through September 30, 2018. Your court's fiscal year 2018 contract will be e-mailed to your project director, Jacqueline Howes-Evanson. The budget, based on your court's actual award, should be updated in WebGrants by October 27, 2017. Instructions for revising your budget are attached to the message your project director will receive from WebGrants. Please mail two original signed contracts to SCAO by December 8, 2017. If you have any questions about the grant or need assistance regarding best practices, please contact Jessica Parks at 517-373-6285 or at parksi@courts.mi.gov . For assistance in publicizing the success of your court, please contact John Nevin at 517-373-0129 or nev . inj@courts.m i.gov . August 31, 2017 Page Two Finally, I am proud to note that the success of treatment courts statewide is a direct result of the hard work and commitment of judges like you who are dedicated to solving problems and saving lives. Thanks to you, our communities are safer and stronger. Sincerely, Dawn A. Monk cc: Honorable Mary Ellen Brennan Jessica Parks, Trial Court Services Deputy Director Jennifer Phillips, Region VI Administrator Kevin Oeffner, Court Administrator Jacqueline Howes-Evanson, Drug Court Project Director MICHIGAN SUPREME COURT STATE COURT ADMINISTRATIVE OFFICE MICHIGAN DRUG COURT GRANT PROGRAM FY 2018 CONTRACT Grantee Name; 6th Circuit Court —Juvenile Drug Court Federal ID Number: 38-6004876W Contract Number: 10362 Grant Amount: $49,000 1. GENERAL PROVISIONS 1.01 This contract is made between the State Court Administrative Office, Lansing, Michigan (SCAO) and the 6th Circuit Court — Juvenile Drug Court. 1.02 This contract incorporates the Grantee's approved grant application request and most recently approved budget. 1.03 This contract is for the Michigan Drug Court Grant Program. 1.04 In consideration of the mutual promises and covenants in this contract, and the benefits to be derived from this contract, the parties agree as follows: 2. TERM OF CONTRACT 2.01 This contract commences on 10/1/2017 and terminates on 9/30/2018 at 11:59 p.m. 3. RELATIONSHIP 3.01 The Grantee is an independent contractor, and it is understood that the Grantee is not an employee of the SCAO. No employee, agent, or subrecipient subcontractor of the Grantee is an employee of the SCAO. 3.02 No liability or benefits, including, but not limited to, retirement benefits or liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits, training, holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities arising out of an agreement of hire or employer-employee relationship, either express or implied, shall arise or accrue to either party as a result of this contract. The Grantee is not eligible for, and will not participate in, any such benefits. 3.03 The Grantee is responsible for payment of all taxes, including federal, state, and local taxes arising out of the Grantee's activities in accordance with this contract, including, but not limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or fees. 3.04 The Grantee understands and agrees that all parties furnishing services pursuant to this contract are, for purposes of workers' compensation liability or other actions of employee- related liability, not employees of the SCAO. The Grantee bears the sole responsibility and liability for furnishing workers' compensation benefits to any of its employees for injuries arising from or connected with services performed pursuant to this contract. 3.05 The Grantee does not, and shall not, have the authority to enter into contracts on the SCAO's behalf 4. SCOPE OF SERVICES 4,01 Upon signing of this contract, the SCAO agrees to provide funding from the Grant in an amount not to exceed the amount of this contract. In no event does this contract create a charge against any other funds of the SCAO or the Michigan Supreme Court. 4.02 The Grantee, and the Grantee's employees or subrecipient subcontractors, shall devote such time, attention, skill, knowledge, and professional ability as is necessary to most effectively and efficiently carry out and perform the services as described in this contract and in any amendments to this contract. 4.03 Commitment of state resources for the acquisition of goods and services, and execution of purchase orders, contracts, and similar agreements, shall remain the sole responsibility of the SCAO. 5. PERFORMANCE AND BUDGET 5.01 The SCAO agrees to provide the Grantee a sum not to exceed $49,000 for the court program operated pursuant to this contract. 5.02 Grantee equipment purchases are prohibited. 5.03 The Grantee agrees that it will not expend funds obtained under this contract for any purpose other than those authorized in the administrative requirements specified in the application and most recently approved budget for the Grant, and will expend grant funds only during the period covered by this contract unless prior written approval is received from the SCAO. 5.04 The Grantee must sign up through the online vendor registration process to receive payments as Electronic Funds Transfers (EFT)/Direct Deposits. Registration information is available through the Department of Technology, Management, and Budget's website at: http://www.michigan.gov/budget/0,1607,7-157-13404_37161-179392--,00.html. 5.05 All reimbursements for the proper performance of the contract shall be made by the SCAO quarterly, upon submission by the Grantee of claims for approval by the SCAO. The claims shall include a specific amount of the hours worked, hourly salary, the detailed services provided by the Grantee or Grantee's staff, and/or the specific amount expended on supplies or operating costs necessary for program operation. 5.06 Requests for adjustments in expenditures within line items and between line item categories must be made using a Contract Amendment, within WebGrants, and approved by the SCAO. Budget deviation allowances are not permitted, 5.07 The Grantee shall make reasonable efforts to collect 1st and 3rd party fees, where applicable, and report these as outlined in the SCAO's fiscal procedures. Any under-recoveries of otherwise available fees resulting from failure to bill for eligible services will be excluded from reimbursable expenditures. 6. CONDUCT OF THE PROJECT 6.01 The Grantee shall abide by all terms and conditions required in the application assurances, budget requirements, and the Grantee's approved program outline and most recently approved budget. 6.02 The Grantee agrees that funds awarded under this grant will not be used to support any inherently religious activities, such as worship, religious instruction, or proselytizing. If the Grantee refers participants to, or provides, a non-federally funded program of service that incorporates such religious activities: (1) any such activities must be voluntary for program participants, and (2) program participants may not be excluded from participation in a program or otherwise penalized or disadvantaged for any failure to accept a referral or services. If participation in a non-federally funded program or services that incorporates inherently religious activities is deemed a critical treatment or support service for program participants, the Grantee agrees to identify and refer participants who object to the inherently religious activities of such program or service to a comparable secular alternative program or service. 7. ASSIGNMENT 7.01 The Grantee may not assign the performance under this contract to subcontract personnel except with the prior written approval of the SCAO. 7.02 All provisions and requirements of this contract shall apply to any subcontracts or agreements the Grantee may enter into in furtherance of its obligations under the contract. 7.03 The Grantee shall provide copies of all subrecipient subcontracts for services funded in whole or in part by this grant to the SCAO. 8. CONFIDENTIAL INFORMATION 8.01 In order that the Grantee's employees or subrecipient subcontractors may effectively provide fulfillment of this contract to the SCAO, the SCAO may disclose confidential or proprietary information pertaining to the SCAO' s past, present, and future activities to the Grantee. All such information is proprietary to the SCAO and the Grantee shall not disclose such information to any third party without prior approval from the SCAO, unless disclosure is required by law or court order. If disclosure is required by law or court order, the SCAO will be notified of the request before disclosure. The Grantee agrees to return all confidential or proprietary information to the SCAO immediately upon the termination of this contract. 8.02 Both the SCAO and Grantee shall assure that medical services to, and information contained in the medical records of, persons served under the provisions of this contract or other such recorded information required to be held confidential by federal or state law, rule, or regulation, in connection with the provision of services or other activity under this agreement, shall remain confidential. Such information shall be held confidential, and shall not be divulged without the written consent of either the patient or a patients legal guardian or person with other legal authority, except as may be otherwise required by applicable law or regulation. Such information may be disclosed in summary, statistical, or other form, if the disclosure does not directly or indirectly identify particular individuals. 9. HUMAN SUBJECTS 9.01 The Grantee must submit all research involving human subjects conducted in programs sponsored by the SCAO, or in programs that receive funding from or through the state of Michigan, to the Michigan Department of Health and Human Services' (MDHHS) Institutional Review Board (IRB) for approval prior to the initiation of the research. 10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42 CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE 10.01 To the extent applicable, the Grantee assures and certifies that it is in compliance with the Health Insurance Portability and Accountability Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code, to the extent that this act and these regulations are pertinent to the services that the Grantee provides under this contract. These requirements include; A. The Grantee must not share any protected health or other protected data and information provided by the SCAO or any other source that falls within HIPAA, 42 CFR Part 2, and/or the Michigan Mental Health Code requirements, except to a subrecipient subcontractor as appropriate under this contract. B. The Grantee must require, in the terms and conditions of any subcontract, that the subrecipient subcontractor not share any protected health or other protected data and information from the SCAO or any other source that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements. C. The Grantee must use protected data and information only for the purposes of this contract. D. The Grantee must have written policies and procedures addressing the use of protected data and information that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements. The policies and procedures must meet all applicable federal and state requirements including HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code regulations. These policies and procedures must include restricting access to the protected data and information by the Grantee's employees. E. The Grantee must have a policy and procedure to report to the SCAO unauthorized use or disclosure of protected data and information that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements of which the Grantee becomes aware. F. Failure to comply with any of these contractual requirements may result in the termination of this contract in accordance with section 18. G. In accordance with HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements, the Grantee is liable for any claim, loss, or damage relating to its unauthorized use or disclosure of protected data and information received by the Grantee from the SCAO or any other source. 11. RIGHTS TO WORK PRODUCT 11.01 All reports, programs, manuals, tapes, listings, documentation, and any other work product prepared by the Grantee under this contract, and amendments thereto, shall belong to the SCAO and are subject to copyright or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original materials produced under this contract and shall have the right to distribute those materials. 11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use anything developed in the course of executing this contract if the work product enters the public domain. 11.03 The SCAO shall have copyright, property, and publication rights in all written or visual material or other work products developed in connection with this contract. The Grantee shall not publish or distribute any printed or visual material relating to the services provided under this contract without the prior explicit permission of the SCAO. 12. WRITTEN DISCLOSURE 12.01 The Grantee and the Grantee's employees or subrecipient subcontractors shall promptly disclose in writing to the SCAO all writings, inventions, improvements, or discoveries, whether copyrightable, patentable, or not, which are written, conceived, made, or discovered by the Grantee or the Grantee's employees or subrecipient subcontractors jointly with the SCAO or singly by Grantee or Grantee's employees or subrecipient subcontractors while engaged in activity under this contract. As to each such disclosure, the Grantee shall specifically point out the features or concepts that are new or different. 12.02 The SCAO shall have the right to request the assistance of the Grantee and Grantee's employees or subrecipient subcontractors in determining and acquiring copyright, patent, or other such protection at the SCAO's invitation and request. 12.03 The Grantee represents and warrants that there are at present no such writings, inventions, improvements, or discoveries (other than in a copyright, copyright application, patent, or patent application) that were written, conceived, invented, made, or discovered by the Grantee or the Grantee's employees before entering into this contract, and which the Grantee or the Grantee's employees desire to remove from the provisions of this contract, except those specifically set forth by attachment hereto. 13. INSURANCE 13.01 The Grantee shall carry insurance coverage or self-insurance in such amounts as necessary to cover all claims arising out of the Grantee's operations under the terms of this contract. 14. LIABILITY 14.01 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) resulting from claims, demands, costs, or judgments arising out of activities or services carried out by the Grantee in the performance of this contract, shall be the responsibility of the Grantee, and not the responsibility of the SCAO. Nothing in this subsection is, nor shall be construed as, a waiver of governmental immunity. 14.02 The SCAO is not responsible and will not be subject to any liability for any claim related to the loss, damage, or impairment of Grantee's property and materials or the property and materials of the Grantee's employees or subrecipient subcontractors, used by the Grantee pursuant to the Grantee's performance under this contract. 14.03 The Grantee warrants that it is not subject to any nondisclosure, noncompetition, or similar clause with current or prior clients or employers that will interfere with the performance of this contract. The SCAO will not be subject to any liability for any such claim. 14.04 In the event any action or proceeding is brought against the Grantee by reason of any claim due or claimed to be due to Grantee's performance covered under this contract, the Grantee will, at the Grantee's sole cost and expense, resist or defend the action or proceeding as the Grantee deems appropriate. The Grantee retains sole authority and discretion to resolve and settle any such claims. 15. ACQUISITION, ACCOUNTING, RECORDKEEPING, AND INSPECTION 15.01 The Grantee agrees that all expenditures from this contract, including the acquisition of personnel services, contractual services, and supplies, shall be in accordance with: (1) the standard procedures of the Grantee's funding unit, and (2) the administrative and budget requirements of the grant. 15.02 The Grantee agrees to maintain accounting records following generally accepted accounting principles for the expenditure of funds for the purposes identified in the approved grant request, most recently approved budget, and any applicable approved contract addendum and/or budget amendment. 15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives, including program evaluators and auditors, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, books, accounts, data, time cards, or other records related to this contract. The Grantee shall retain all books and records, including all pertinent cost reports, accounting and financial records, or other documents related to this contract, for five years after final payment at the Grantee's cost. Federal and/or state auditors, and any persons duly authorized by the SCAO, shall have full access to and the right to examine and audit any of the materials during the term of this contract and for five years after final payment. If an audit is initiated before the expiration of the five-year period, and extends past that period, all documents shall be maintained until the audit is complete. The SCAO shall provide audit findings and recommendations to the Grantee. The SCAO may adjust future or final payment if the findings of the audit indicate over- or under-payment to the Grantee for the period audited, subject to the availability of funds for such purposes. If an audit discloses an overpayment to the Grantee, the Grantee shall immediately refund all amounts that may be due to the SCAO. Failure of the Grantee to comply with the requirements of this section shall constitute a material breach of this contract upon which the SCAO may cancel, terminate, or suspend this contract. 15.04 The Grantee's accounting system must maintain a separate fund or account that segregates grant contract receipts and expenditures from other receipts and expenditures of the Grantee. 16. PROGRAM REVIEW AND MONITORING 16.01 The Grantee shall give the SCAO and any of its authorized agents access to the court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the program. The inspection methods that may be used include, but are not limited to onsite visits, interviews of staff and participants, and review of case records, receipts, monthly/quarterly statistical reports, and fiscal records. 17. REPORTS 17.01 The Grantee agrees to submit timely, complete, and accurate reports as identified in Attachment A. 17.02 The data for each participant who is screened or accepted into the program must be entered into the Drug Court Case Management Information System (DCCM1S). 17.03 The Grantee is responsible for the timely, complete, and accurate submission of each required report and data as outlined above. 17.04 If any report is thirty days past due, a delinquency notice will be sent via email notifying the Grantee that it has 15 days to comply with the reporting requirement. Forty-five days past the due date, a forfeiture notice will be sent to the Grantee via the U.S. Postal Service notifying it that its funding award has been rescinded due to contract noncompliance. 18. REDUCTION/SUSPENSION/TERMINATION 18.01 In addition to forfeiture under section 17, the SCAO and/or the Grantee may reduce the Project Budget and/or suspend this agreement and/or terminate this agreement without further liability or penalty to the SCAO as follows: 18.02 If any of the terms of this agreement are not adhered to. Suspension requires immediate action by the Grantee to comply with this agreement's terms; otherwise, termination by the SCAO may occur: 18.03 Each party has the right to terminate this contract without cause by giving written notice to the other party of such termination at least fifteen (15) days before the effective date of such termination. Such written notice will provide valid, legal reasons for termination along with the effective date. 18.04 Failure of the Grantee to make satisfactory progress toward the goals, objectives, or strategies set forth in this agreement. Failure under this subsection includes (but is not limited to) a determination by the SCAO after second quarter claims are submitted, in its sole discretion, that project funds are not reasonably likely to be fully expended by the end of the Fiscal Year 18.05 This contract may be terminated immediately without further financial liability to the SCAO if funding for this contract becomes unavailable to the SCAO. 18.06 Proposing or implementing substantial plan changes to the extent that, if originally submitted, the application would not have been selected for funding. 18.07 Filing false certification in this agreement or other report or document. 18.08 This agreement may be terminated immediately if the Grantee, an official of the Grantee, or an owner of a 25% or greater share of the Grantee is convicted of a criminal offense incident to the application for or performance of a State, public, or private grant or subcontract; or convicted of a criminal offense including but not limited to the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; convicted under State or Federal antitrust statutes; convicted of any other criminal offense which reflects on the Grantee's business integrity. 18,09 If a grant is terminated by the SCAO for failure to meet the grant management requirements, the Grantee shall not be eligible to seek grant funding from the SCAO MDC grant program for a period of two years. In order to obtain grant funding after the two-year period, the Grantee will be required to submit written assurances that the identified deficiencies have been corrected. Additionally, the Grantee may be required to submit monthly financial reports to allow for increased financial monitoring. 19. COMPLIANCE WITH LAWS 19.01 The Grantee shall comply with all applicable laws, ordinances, and codes of the federal, state, and local governments. 20. MICHIGAN LAW 20.01 This contract shall be subject to, and shall be enforced and construed under, the laws of Michigan, 21. CONFLICT OF INTEREST 21.01 The Grantee presently has no personal or financial interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner or degree with the performance of this contract. 21.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended, MCL 15.341 et seq., MSA 4.1700 (71) et seq. 22. DEBT TO STATE OF MICHIGAN 22.01 The Grantee covenants that it is not, and will not become, in arrears to the state of Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of Michigan or its subdivisions, including real property, personal property, and income taxes. 23. DISPUTES 23.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue a claim against the SCAO for breach of any term of this contract within seven days of discovery of the alleged breach. 23.02 The Grantee and the SCAO agree that with regard to any and all disputes, controversies, or claims arising out of or in connection with or relating to this contract; or any claim that the SCAO violated any local, state, or federal ordinance, statute, regulation, law, or common-law doctrine (including discrimination or civil rights claims); or committed any tort; the parties shall attempt to resolve the dispute through mediation. Selection of a mediator will be by mutual agreement of the parties. 24. ENTIRE AGREEMENT 24,01 Except for Grantee's approved grant application, application assurances, and most recently approved budget, this contract contains the entire agreement between the parties and supersedes any prior written or oral promises and representations. No other understanding, oral or otherwise, regarding the subject matter of this contract exists to bind either of the parties, 25. AMENDMENT 25.01 This contract may be amended only upon written agreement of the parties. 26. DELIVERY OF NOTICE 26.01 Written notices and communications required under this contract shall be delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the following: A. The Grantee's contact person is Jacqueline Howes-Evanson, 6th Circuit Court, 1200 North Telegraph Road, Pontiac, MI 48341. B. The SCAO's contact person is Dr. Jessica Parks, State Court Administrative Office, Michigan Hall of Justice, P.O. Box 30048, Lansing, MI 48909. 27. SIGNATURE OF PARTIES 27.01 This contract becomes effective when signed by the parties. IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract: 6th Circuit Court — Juvenile Drug Court By: Authorizing Official (Signature and Title) Authorizing Official (Please Print Name and Title) Date: Authorizing Official: Must be a person who is authorized to enter into a binding contract for the entity receiving funds. The authorizingofficial may not he a judge or other state employee. The authorizing official is normally from the Executive or Legislative Branch of the entity (e.g., City Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.). STATE COURT ADMINISTRATIVE OFFICE By: Date: Chief Operating Officer ATTACHMENT A MICHIGAN DRUG COURT GRANT PROGRAM FY 2018 REPORTING REQUIREMENTS October 1, 2017 through September 30, 2018 DCCMIS DATA EXCEPTION REPORT DUE DATE NOTE February 15, 2018 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of October 1, 2017, through December 31, 2017. May 15, 2018 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of January 1,2018, through March 31, 2018, August 15, 2018 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of April 1, 2018, through June 30, 2018. November 15, 2018 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of July 1, 2018, through September 30, 2018. DCCMIS USER AUDIT DUE DATE NOTE January 31, 2018 Courts will be confirming user access to DCCMIS. CLAIMS REPORTS DUE DATE NOTE January 10, 2018 Courts will be reporting on expenditures from October 1, 2017, through December 31, 2017. April 10, 2018 ' Courts will be reporting on expenditures from January 1, 2018, through March 31, 2018. July 10, 2018 Courts will be reporting expenditures from April 1, 2018, through June 30, 2018. October 10, 2018 Courts will be reporting expenditures from July 1, 2018, through September 30, 2018. PROGRESS DUE DATE NOTE October 30, 2018 Year End Report Courts will be reporting on progress made during the second half of the grant period - October 1, 2017, through September 30, 2018. 48341 P05IA Code/Z12 Michigan State/Province Ext. Title: Email:* Address:* Address Line 2 Address Line 3 City* Phone:* Drug Treatment Court Supervisor howesevansonj@oakgov.com 1200 N. Telegraph Rd. Pontiac City 248-452-2154 Phone Wcbeirants - Michigan Courts Page 1 Application 09920 - Fiscal Year 2018 Michigan Drug Court Grant Program(MDCGP) JUVENILE PROGRAMS - Final Application 10362- Fiscal Year 2018 Michigan Drug Court Grant Program(MDCGP) JUVENILE PROGRAMS Michigan Drug Court Grant Program (MDCGP) Original Submitted 06/01/2017 9:53 AM Status: Submitted Date: • Last Submitted Date: 09/06/2017 9:54 AM Applicant Information Primary Contact: Name:* Ms. Jacqueline Ann Howes-Evanson Salutation First Name Middle Name Last Name Organization Information Name:* 6th Circuit Court - Oakland County (C06) Organization Type: State Court Administrative Office Tax ID: Organization Website: Address:" 6th Circuit Court, Courthouse Tower 1200 N. Tolograph Rd. Pontiac Michigan 48341 City stato.roviiice PosI7ll Code/Zip Phone:* 248-452-2154 littp://micourts.du11estech.net/getApp1icationPrintPreview :do?documenek=1493050829889 9/27/2017 7)) cb Grants - Michigan Courts Page 2 of 26 Ext. Fax: 248-858-2006 Applicant Contact Information Select your court* , C06 Oakland Federal Tax ID Number:* 38-6004876W Regional Administrator Paul Paruk People served* Juveniles Program Fiduciary:* Oakland Date that the program accepted or anticipates first participant' Please pick your program type* Juvenile Drug Court Is your program operational?* Yes 06/05/2001 Is your court a tribal court?* Courthouse name (example: Frank Murphy Hall of Justice) Courthouse street addresS* Room/Floor City' State* Zip code* Chief .Judge: First Name* Chief Judge: Last Name' Chief Judge: E-mail Address* Judge: First Name* Judge: Last Name* True Judge: E-mail Address* Judge: Phone Number' No Oakland County Sixth Circuit Court 1200 North Telegraph Road Pontiac MI 48341 Lisa Goycyca goycycal@oakgov.com Mary Ellen Brennan Judge brennanrn@oakgov.com 248-858-0355 Judge's Mailing Address: Street* ,Judge's Mailing Address: Room/Floor Judge's Mailing Address: City* Judge's Mailing Address: State" Judge's Mailing Address: Zip Code* Judge 2: First Name Judge 2: Last Name 1200 North Telegraph Road Courtroom 2G-2nd Floor . Pontiac MI 48341 http://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk-1493050829889 9/27/2017 WelpGrants - Michigan Courts Page 3 0.12.6 Judge 2: Title . Judge Judge 2: E-mail Address Judge 2: Phone Number Est, Judge 2 Mailing Address: Street Judge 2 Mailing Address: Room/Floor Judge 2 Mailing Address: City Judge 2 Mailing Address: State Judge 2 Mailing Address: Zip Code Judge 3: First Name Judge 3: Last Name Judge 3: Title Judge Judge 3: E-mail Address Judge 3: Phone Number Judge 3 Mailing Address: Street Judge 3 Mailing Address: Room/Floor Judge 3 'Visiting Address: City Judge 3 Mailing Address: State Judge 3 Mailing Address: Zip Code Judge 4: First Name Judge 4: Last Name Judge 4: Title Judge Judge 4: E-mail Address Judge 4: Phone Number Ext. Judge 4 Mailing Address: Street Judge 4 Mailing Address: Room/Floor Judge 4 Mailing Address: City Judge 4 Mailing Address: State Judge 4 Mailing Address: Zip Code Court Administrator: First Name* Court Administrator: Last Name* Court Administrator: E-mail Address" Kevin Oeffner oeffnerk@oakgov.com http://rnicourts.clullestechmet/getApplicationPrintPreview.do?documentPk=1493050829889 9/27/2017 Weberants - Michigan'Courts Page 4 of 26 Project Director (Main Program Contact): First Name* Project Director: Last Name* Project Director: Title' Project Director: E-mail Address* Project Director: Phone Number" Project Director Mailing Address: Street* Project Director Mailing Address: Room/Floor Project Director Mailing Address: City" Project Director Mailing Address: State* Project Director Mailing Address: Zip Code* Financial Officer: First Name* Financial Officer: Last Name* Financial Officer: Title" Financial Officer: E-mail Address* Financial Officer: Phone Number* Financial Officer Mailing Address: Street" Jacqueline Howes-Evanson Drug Treatment Court Supervisor howesevansonj@oakgov.com 248-452-2154 1200 North Telegraph Road Pontiac Ml 48341 Lynn Sonkiss Fiscal Services Offcer sonkissi©oakgov.com 248-858-0940 2100 Pontiac Lake Road Ext. Ext. Financial Officer Mailing Address: Room/Floor Financial Officer Mailing Address: City* Financial Officer Mailing Address: State" Financial Office Mailing Address: Zip Code* Authorizing Official: First Name" Authorizing Official: Last Name" Authorizing Official: Title* Authorizing Official: E-mail Address* Waterford Ml 48328 Michael Gingell Chair, Oakland County Board of Commissioners gingellm@oakgov.com Authorizing Official: Phone Number* Authorizing Official Mailing Address: Street* Authorizing Official Mailing Address: Room/Floor 248-858-0100 1200 North Telegraph Road Ext. http://x-nicourts.dullestechnet/getApplicationPrintPreview.do?docurnentPk=1493050829889 9/27/2017 •Weberauts - Michigan Courts Page 5 of 26 Authorizing Official Mailing Pontiac Address: City* Authorizing Official Mailing Address: State* Authorizing Official Mailing Address: Zip Code* I have reviewed the above information for accuracy* DCCIVIIS Contact Information Ml 48341, Yes DCCMIS Administrator (The person responsible for reporting data to SCAO): First Name* DCCMIS Administrator: Last Name' DCCMIS Administrator: E-mail Address* DCalliS Administrator: Phone Number* Candace Serene sorneoc@oakgov.com 248-462-9590 Application Information le there an approved Local Administrative Order (LAO)? Local Administrative Order (LAO):* LAO Number: 2009-02 le there a current Memorandum of Understanding (MOO)? Memorandum of Understanding (MOD)" Effective Date: 06114/2013 Expiration Date: 05/01/2018 Federal Tax ID:* 38-6004876 What is the program capacity?* 30 What is the current number of active participants?* How many years has the prcigrarn been operational?* Do you offer Ignition Interlock restricted licenses to repeat No drunk drivers?* Does your county have an Equal Employment Opportunity Plan Yes (EEOP)?* If yes, when was the plan formulated? 06/06/1980 Yes Yes 17 16 http ://mi courts .duli estechmet/getApplicationPrintPreview. do?clocurnentPk=1493050829889 9/27/2017 WebGrants - Michigan Courts Page 6 of 26 Byrne JAG applicants only How many people are employed in the court? Number of Court Employees (Byrne JAG only) Program Description Caseload Data:* The court's caseload data that substantiates the target population and the need for the juvenile drug court program. Include any changes or trends in the data that further d6monstiale the need for the juvenile drug court program. According to the 2010 US Census, Oakland County, Michigan, has 1,202,362 recorded residents. Its county seat is in the city of Pontiac. Designed in 1785, Oakland County is largely suburban in development and is the home to 62 cities, villages and townships. There were 471,115 households, of which 32.40% had children under the age of 18 living with them. The average household size was 2,51 and the average family size was 3.09. The Oakland County Circuit Court Family Division is comprised of 8 Judges and 8 Referees, Of the 628 adjudicated Oakland County youth (418, 66.6% males, 210, 33.4% females) who were administered the Alcohol Chemical Dependency Inventory (ACDI) Corrections Version II risk assessment between April 1, 2016 and March 31, 2017; 20% indicated that their drinking is a mild to severe problem; 40,5% indicated that their drug use is a mild to severe problem; 11% reported one or more alcohol-related arrests; 19% reported one or moi -e drug-related arrests. Prior to the implementation of the Juvenile Drug Court (JDC) program, approximately 30% of youth adjudicated for drug crimes were placed in a detention or residential treatment, at a per diem cost of $170 per youth or higher, depending on the level of severity and need for mental health treatment. However, with the institution of the JDC, the County experiences a savings on average of 235 days/$39,950 per participant, per year in Oakland County funded out-of-home placements, and approximately 385 days/$65,450 per participant, per year in costs for state private placement. Additionally, a number of graduated program sanctions from the least to most restrictive settings are used as alternatives to detention, saving additional dollars while participants are in the program. The JDC team also discovered that over 50% of our youth were diagnosed with or exhibiting signs of mental illness. By addressing their mental health needs, treating them as co-occurring with substance use disorders and engaging the CMH system on the team, case planning has become a more collaborative and individualized process and we have experienced better outcomes. Case Dispositions Time Frame:* The time frame for case dispositions, including any delays, The Circuit Court Family Division is serving a growing number of substance abusing juvenile offenders. A concomitant reduction in treatment resources has added to the difficulties of dealing with this population. Traditional methods of intervention and service are ill-suited to respond to the needs of these youngsters and their families. In the absence of the Juvenile Drug Court program, there were several problems with the system for processing drug offenses. Length of time between offense and treatment could be up to six months. Treatment was fragmented and variable, since service providers were not prepared to treat court wards on a priority basis. The Juvenile Drug Court program expedites case processing by setting its disposition date no later than 30 days after referral to the JDC program. N/A http://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk--1493050829889 9/27/2017 WebGrants - Michigan Courts Page 7 of 2 Program Goals (Required) Goal 1:k Reduce drug use during program participation 50% of program participants will have no positive Urine screens during Phases 11, Ill and Aftercare. Youth participating in the JDC program are submitted to frequent and random urinalysis testing for drugs, PBTs and SCRAM units for alcohol monitoring. Staff will track the number of drug screenings including positive and negative results/confirmations and enter this information into the DCCMIS on a weekly basis and utilize the DCAS to assess. Measurement: Collect % of those in Phase II, Ill and Aftercare that screen positive and compare to % of those who screen positive in Phase 1. Goal 2:'` Retain participants in the drug court program 50% of the participants will complete the drug court program. The juvenile drug team will provide participants with the tools necessary for positive outcomes, including, but not limited to, intensive supervision and treatment, community resources, job and school assistance, etc. By providing these supports and monitoring progress toward goals/compliance, each participant is afforded the best possible chance for both short and long-term success. Measurement: Retention rates will be calculated based on the % of youth who either complete the program or continue in the program, compared to the % of youth who do not complete the program sucessfuliy, utilizing the DCCKS/DCAS. Goal 3:* Reduce drug and alcohol related crime in the juriscliciton (may not be applicable to reality Dependency Courts) 75% of program participants will have no new adjudications while in the Drug Court program and 60% of program graduates will have no new adjudications within 12 months of program completion. Sy providing intensive supervision, monitoring for compliance, providing participants with incentives for compliance and graduated sanctions for non-compliance, the JDC shows each participant the rewards of a drug and crime-free lifestyle, which will likely act as a deterrent to crime and continued drug use. Measurement: By utilizing DCCMIS/DCAS, Oak-Source Mainframe, 0.T.I.S. and statewide Judicial Data Warehouse checks subsequent to completion and 12 months post graduation we can compare the actual % to our goal percentanges. Goal 4:* Alleviate congestion of court dockets 95% of eligible juveniles will be enrolled in the program within 30 days from disposition date. Per program model, by expediting case processing and admitting youth into the program with 30 days of screening for eligibility, the Court will alleviate congestive dockets, http ihnieOurtS. dullest ech.net/getApp] icationPrintPreview.do?documentPk=1493050829889 9/27/2017 Web Grants - Michigan Courts Page 01.26 Measurement: Dates of case disposition and program induction will be collected; utilizing the DCCMIS & DCAS we can determine what % of cases we actually inducted within the 30 day period. Goal 5:* Alleviate detention days Reduce by the number of program violations and consequent detention sanctions imposed on program participants from Phase Ito Phase Ill by at least 50%. By utilizing graduated sanctions and ordering detention/residential placement as a last resort, cost reduction is achieved. Measurement: Utilizing the DCCMIS & DCAS we will compare the % of detention days that are sanctioned for Phase I and Phase II to Phase Ill participants, Goal 6:"` Retain patlicipants in substance abuse treatment Retain 85% of the participants (each reporting period) in prescribed substance abuse treatment as indicated by the team. The JDO team will review each case individually at case conferences to ensure that all avenues and services are available to each participant and family. Additionally, the team will also review all mental health treatment plans during case conferences. By developing and implementing individualized treatment plans, assisting in meeting the specific needs of the youth and family, and offering team support, participants remain more committed to the treatment process and are more likely to complete the therapeutic regimen. Measurement: Compare the % of participants that remain in the prescribed SA treatment each reporting period by utilizing the DCCMIS & OCAS. Program Goals (Optional) Goal 7: Reduce child abuse and neglect (if applicable) N/A Goal List other goal specific to your program here N/A Goal 9! List other goal specific to your program here http://micoults.cluilestechmetigetApplicationPrintPreview.do ?documentPk=1493050829889 9/27/2017 WebGrants - Michigan Courts Page 9 of 26 N/A Goal 10: List other goal specific to your Program here N/A Target Population What is the target population?' We target Non Violent Repeat Offenders1Drug Offenderpesident of County 'Substance Use DisorderlHigh NeedsIProbation Violators. Screening and Eligibility Describe the eligibility criteria:'' 1. Candidates for Juvenile Drug Court must be residents of Oakland County and repeat offenders. This can include Diversion, Consent, previous referrals to Youth Assistance, and/or involvement in the courts of other counties. Because of drug court guidelines, violent offenders are not eligible for participation. Guidelines define this as anyone adjudicated of "...any offense involving the death of or a serious bodily injury of any individual, or the carrying, possessing, or use of a firearm or other dangerous weapon by that individual..." and all CSC charges. Candidates need not be charged with a drug offense, but, of course, drug use/abuse must exist and be a contributing factor to the juvenile's difficulties. 2. Because this is a family focused drug court, parents play a key part in the child's success and must be willing to engage in the program, including willingness and the ability to participate with and transport the child to the various commitments. As the JDC is an intensive program, a rigorous therapeutic regimen is required. If parents are unable to commit to this regimen, other family members (uncles, aunts, cousins, older siblings, etc.) will be permitted to attend in their stead. However, consistency is key. 3. Ideally, the participants should also score 60% or higher on the drugs and/or alcohol scale of the ACDI. 4. Families must agree to remain drug and alcohol free and all drugs (unless prescribed by a physician) and alcohol must be removed from the home. 5. Potential candidates must also be between the ages of 14 and 17 years of age. How are potential participants identified:' Probation Agent If Other, please describe: Does the program use a criminogenic risk/needs assessment to help Identify high criminogenic risk/high need offenders? Criminogenic Risk Assessement?:" What criminogenic risk assessment is used? Yes http://micourts.dullestech.net/getApplicationPrintPrevieva.do?docurnentPk=1493050829889 9/2712017 WE:ha-ants Michigan Courts Page 10 of 26 ACDI-Corrections Version II Assessments Assessment * How does the program determine if the defendant is dependent upon or abusing drugs or alcohol? include descriptions of court and clinical asbessments if performed. Ali of our potential JI3C participants are sent to OSAS (Office of Substance Abuse Services) PACE unit for a substance abuse assessment. Ail of the clinicians at PACE are master level and they utiilize the UNCOPE and the DSM-IV criteria which decribes Substance Dependence as a maladaptive pattern of substance use, leading to clinically significant impairment or distress, as manifested by three or more of the following, occuring at any time in the Same 12 month period: 1-tolerance, 2. withdrawal 3. the substance is taken in larger amounts or over a longer period than was intended 4. there is a persistent desire or unsuccessful efforts to cut down or control substance use 5. a great deal of time is spend in activities necessary to obtain the substance 6. important social occupational or recreational activities are given up or reduced because of substance use 7. the substance use is continued despite knowledge of having a persistent or recurrent physical or psychological problem that is likely to to have been caused or exacerbated by the substance. Treatment Services Types of Services Individual Outpatient Yes Grdup Outpatient Yes Detoxification Yes Residential Treatment Yes Intensive Outpatient Yes Gender-specific groups No Mental health treatment Yes Trauma-I nformed Yes Day Treatment Yes Family Therapy Yes Other Yes Treatment Continuum and Plan If you selected 'Yes in the 'Other" category above, please provide details of the additional programs that are available to participants. One of our CMH providers, Easter Seals provides Adventure therapy in which the youth bike, canoe, etc. as part of the therapy experience. Are participants finked to treatment providers based on individual differences? Linking to Treatment* Yes Explain the answer given to the above question by describing the process http://micourts.clullestech.net/getApplicationPrintPreview.do?documentPk -,-,1493050829889 9/27/2017 WebGrants - Michigan Couxts Page 11 of 2(i The first factor used to decide the location in which families are referred is level of care. Level of care will determine the treatment modality best suited for the participant and his or her family. Once the level of care is established, the second factor is the location of the facility. It is always preferred that convenience of location is one of the first determining factors as to which site for outpatient treatment a family will be 'referred. Other factors such as race, gender, etc. can determine where they will be referred to. Referral for in-home services is determined by the mental health status of the participant and family members as CMH does provide in-home services. Referral for inpatient treatment prior to beginning the drug court program is determined by the (DOOM HA PACE unit. Referral for inpatient treatment after beginning the drug court program can also be considered by the drug court team and a follow up referral is made to PACE or an assessment is completed by the treatment therapist for an increased LOC. Final determination is made through PACE if the child doesn't have private insurance. If the child has private insurance then the insurance party determines if the youth is appropriate for residential care. Clinical Treatment Plan:* At what point in the program is the clinical treatment plan developed? Who develops it? The treatment plan is completed by the treatment provider within 30 days of the participants intake. The plan takes into consideration observations and recommendations made by the MC team during those 30 days, but the participant and their family is involved in the process of development with their therapist. Clinical Treatment Plan Review* How often is the clinical treatment plan reviewed? What events trigger a review? Treatment plans are reviewed at least quarterly by the assigned therapist and the participant. However, those cases that require more attention are reviewed more frequently. Clinical Reviews are held with treatment providers, probation officers and the coordinator during our quarterly business meetings. Relapse Prevention (Aftercare)* What services does your program use toward relapse prevention once participants have completed treatment? Does this occur while the participant is still participating in the program, post-graduation, or both? Please describe. All of our participants can not advance to Phase 2 until they have developed a relapse prevention plan. This plan is shared with family members and significant others in a family session. The plan is updated thoughout their time in therapy. It is again addressed more formally with family just as the participant turns Phase 4 (final phase). Any aftercare services that are to be in place post-graduation are lined up prior to the youth's program completion. What ancillary services are available to the participants in the program? Check all that apply. Ancillary Services:* Educational, Mental Health, Dental, Utility Assistance, Vocational, Physical, Food, Career, Transportation, Parenting Classes, Other If Other, please describe: As noted above, anger management, various support groups in addition to NA/AA including Children of Alcoholics and Alanon, family and sibling support groups, carper exploration, child care and respite care is also available to those under the care of Easter Seals. Describe the pro-social activities available to participants. Al) of our youth are encouraged to be involved in their school extra-curricular activities. If they are not involved we have parents find some sort of pro-social activity within their community ( anything from baseball to skateboarding). We also assit our youth in finding employment if they are old enough and it does not interfere with their studues. http://micourts.dullestech.net/getApplioationPrintPreview.do?docurnentPk=1493050829889 9/2712017 WebGrants - Michigan Courts Page 12 of 26 Program Length What is the minimum length of the juvenile drug court program? 42 weeks What is the maximum length of the juvenile drug court program? two years How many phases does the program consist of?" If phases are not used, explain how a participant progresses N/A through the program. List the requirements for completing each phase, e,g, the number, type, and frequency of drug tests; attendance at supped groups,' etc. 4 Phase One* Phase Two 2 times weekly (minimum) drug testing at random intervals Daily attendance in an approved educational or vocational program 2 times weekly (minimum) meeting with the drug court probation officer Weekly at recovery support group ( i.e Smart recovery, NA/AA) Attendance at 90% of the enhanced therapy sessions scheduled Attendance at status review hearings bi-weekly Compliance with all court orders and probation rules Minimum of 30 days of negative, no missed drug screens or major behavioral issues To be considered for Phase 2 they must achieve 85% of their potential individual total points. Each participant can earn 11 points each week by achieving the above. Weekly (minimum) drug testing at random intervals Daily attendance in an approved educational or vocational program Weekly meeting with drug court probation officer Weekly attendance at didactic presentations on anger management, sexually transmit-Kr:,l, diseases, violence prevention, victimization issues and others as directed Weekly attendance at relapse prevention group Weekly attendance at recovery support group ( i.e Smart recovery, NA/AA) Involvement in a mentor program, supervised recreation or other activity as directed 90% attendance at outpatient therapy sessions Every other week attendance at drug court status review hearings Compliance with all court orders and probation rules Family is to participate in family therapy Minimum of 45 days of negative, no missed drug screens or major behavioral issues. Tr? ha,c.'ORgifirPd fps..P.43,;3 hvrni1a,l cichipvaj35% 91 their nnfprilla).inrNidOPI Total littp://rnicourts.dullestechmet/getApplicatiortPrintPreview.do?docurnentPk=1493050829889 9/27/2017 WebChants - Michigan Courts Page 13 of points. Each participant can earn 11 points each week by achieving the above. Phase Three' Phase Four and Above* Weekly drug testing at random intervals Daily attendance in an approved educational or vocational program Weekly meeting with drug court probation officer Weekly attendance by parents at parent education group Weekly attendance at recovery support group Involvement in a mentor program, supervised recreation or other activity as directed 90% attendance at outpatient therapy sessions, as determined necessary Monthly attendance at court status review hearings Compliance with all court orders and probation rules Minimum of 60 days of negative, no missed drug screens or major behavioral issues. To be considered for Phase 4 they must achieve 90% of their potential individual total points. Each participant can earn 11 points each week by achieving the above. Every other week meeting with drug court probation officer for up to 3 months Every other week ( minimum) drug testing for up to 12 weeks Daily attendance in an approved educational, vocational or work program Weekly attendance at NA/AA Every other week attendance at relapse prevention group for up to 12 weeks Attendance at court status review hearing after 6 weeks in aftercare and at graduation from the program Continued involvement with mentor end recreational activities Completion of all court orders Minimum of 90 days of negative, no missed drug screens or major behavioral issues. To be considered for graduation they must achieve 95% of their potential individual total points. Each participant can earn 11 points each week by achieving the above. Case Management Case Management is provided by:* If other, please explain: What is the ratio of participants to the ease manager (e.g. Case Manager Ratio:* 15:1 Case Management Responsibilities:* What are the responsibilities of the case manager? Probation Officers http://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk --1493050829889 9/27/2017 WebGrants - Michigan Courts Page 14 of 2.6 While the official court caseworker (probation officer) holds the responsibility of case management to ensure compliance with the court order, this individual works cooperatively with all service providers, including treatment staff, schools, places of employment and community service sites to ensure that services are integrated into the treatment plan, progress is monitored and that there is no duplication of effort. Additionally, during biweekly case conferences, information regarding all participant activities (including treatment) are discussed thoroughly for each participant to ensure that ell parties are aware of the activities and that services are provided congruently. When the participant is Phase one they meet 2 times weekly (minimum) with their probation officer, when they are phase two and three they meet minimumly once per week, phase four they are required to meet once every other week with their probation officer. Educational Progress* How does the court ,stay informed of e participant's progress and behavior in salad? Our probation officers have established relationships with 20-25 separate schools districts. Our PO's (and their interns) visit each school weekly if not twice weekly. We also call every Monday morning to get the most UTD attendance for our court day on Tuesday. Additionally some of our participants/parents have shared their on-line accounts with us which we can view to assess their progress. We do have our participants take a weekly school progress report to each of their teachers and they have to turn this in weekly. It relays not only academic progress but behavior and attitude as well, Problem Solving Court Team Title Name of Team Member How often does this member attend staffing meetings? How often does this team member attend status review hearings Judge or Judicial Officer Mary Ellen Brennan Always Always Prosecutor Nano-Our Prosecutor does not participate N/A N/A Defense Counsel Maneka Sanford Always Always Treatment Representative Bill Alliston (OFS) & Olivia Nash (Easter Seats) Always Always Program Coordinator Jacqueline Howes-Evanson . Always Always Probation Officer Nate Gilling 8, Tasha Hanson Always Always Law Enforcement Officer None N/A N/A Evaluator None N/A N/A School Liaison None N/A NIA Other Bill Hamilton, Chief of Juvenile Casework Always Always Other Marty Alvin, Supervisor of Referees Always Always Other JOG Interns-Michael Trudell & Erin Herrgott Always Always Other -1 N/A N/A Problem Solving Court Team if one or more of the above team members does not regularly attend staffing meetings andlor status review hearings, how does the court ensure that team members actively contribute to the program and to participant success? 1-1ftp://micourts.dullestech.net/getApplicationPrintPreview.do?clocurnentPk=14930 508298 89 9/27/2017 Web Grants - Michigan Courts Page 15 of 6 N/A How do team members share information as necessary to appraise participants progress in treatment and compliance with the conditions of drug court?* Journal entry using DOCIVIIS, Phone, Fax, Staffing meeting, E-mail Judicial Supervision Description of Staffing Meeting * Please describe the staffing meetings, Including how they operate and how decisions regarding participants are made. The team meetings/case confernces are held immediately prior to the court sessions; all team members are expected to attend. The probation officers report on each participants abillity (or inability) to meet program requirements. The treatment providers give reports on latest treatment issues/ progress/ goals and plan. The team discusses the progress and decides on reward/sanction and plan. Generally we discuss each situation until we reach consensus or in very difficult situations we vote. The Judge however, always makes the final decision if there is inability to reach a consensus, By the time we end our staffing meeting we have a plan of what we want to discuss in court and what outcome will be; of course we adapt in court as needed or if new Information arises. When do staffing meetings occur?* Immediately prior to the status review hearing If Other, please describe: Does the team use a judge orjudicial referee (or both)? JudgeReferee* Both Status Review Hearings* I-low frequently does the participant appear before the judge/referee for status review hearings? The frequency of appearances depends on the participants phase and of course, behavior. Phase 1 & 2's have to appear every other week, Phase 3's appear once a month and Phase 4's (aftercare phase) appear every six weeks. Of course, we have participants appear earlier than their schedules if their behavior deteriorates, Description of Review Hearings* Please describe the status review hearings, including how they operate and how each participant interacts with the court. All of the participants sit in the jury box and their parents stand at the podium when each case is called (separate, but not alone). The probation officer gives a comprehensive summary of the participants progress ( or lack of) and makes a recommendation to the court. The judge addresses each participant individually ( usually between 3-10 minutes) and also addresses the child parents; both participant and parents are allowed and encouraged to speak freely so as to fully enroll them in the process. The judge does a great job at using motivational interviewing to address any on-going issues and gives praise freely when earned and encouragement when needed. Judge Brennan concludes the appearance with the decided sanction/reward, And the rewards/sanctions are handed out immediately (incuding applause). Does the program require parents to attend review Yes hearings?* http ://micourts.dullestech.net/getApplicationPrintheview.clo?documentPk —'1493050829889 9/27/2017 WebGrants - Michigan Courts Page 16 of 26 Drug and Alcohol Testing Substance Abuse Testing Procedures and Policies Policy Included in policies,and procedures? Witnessed collection? Yes Observed by same gendered staff? Yes Random? Yes Nights? _ Yes Holidays? Yes Weekends? ' " Yes Routine examination for dilution and adulteration? Yes Completion of a chain of custody form? Yes Drug Testing Types Type of Test Urinalysis Yes Oral Fluid Yes Alcohol Tether Yes Hair Test • No -Portable Breathalyzer No Remote Alcohol Monitoring Yes Testing Substances Substance Included in Panel? Oploids Yes Cocaine Yes Marijuana Yes Benzocilazepine Yes Oxycocione Yes MDMA Yes Barbiturates Yes Sath Salts Yes Amphetamine Yes Methamphetamine Yes Methadone Yes PcP Yes Synthetic Marijuana Yes Alcohol Yes Heroin Yes hLtp://rnicourts.dullestech.net/getApplicationPrintPreview.d o? do cum entPic--1493050829889 9/27/2017 WebGrants - "Michigan Courts Page 17 0i '2_0 Substances If your program tests for substances not provided in the list above, please list them here. What are the testing requirements for each phase of the program? Phase Phase 2 Phase 3 Phase 4 and above Participants are expected to screen minimally twice weekly per best practices. If they abuse opiates or amphetamines we may screen three times a week. Participants are expected to screen minimally weekly. Again this is dependent upon what the participants drug of ehoice is. Very often we will continue to screen twice weekly. Participants are expected to screen minimally once weekly. Participants are expected to screen minimally every other week. How soon after a participant is notified to report to drug test must a participant report? Within 12 hours Pow soon are drug testing results received? Within 24 hours Explain the notification process. We have access t o the JAMS website and can review results once they are entered into their data system (usually 24 hours). If a confirmation is required, how soon is the team notified of the results? More than 48 hours Who conducts drug testing for your program? Oakland County contracts with JAMS ( Jail Alternative Management System). Our participants can also screen at Oakland Family Services if their color is called on a day they have therapy. Incentives and Sanctions Incentives' List each program incentive and behaviors that trigger each incentive. List Incentives your program uses List the reason an Incentive is used Who can award an Incentive and when does this happen ApplauseNerbal Praise from Judge Program compliance, sobriety milestones or other accomplishments such as completing residential treatment successfully or other program requirements. The entire J DC team applauds during the court hearing. Candy aasket/Token Gifts Incentive is given when a participant has exhibited some consistency in their program compliance, has demonstrated positive behavior and when a participant receives a Perfect 10-point week, The partIcipant receives the incentive once they receives perfect 10-point week from the probation officer during the court henring. Phase Advancernent/GiftCards/Certhicates of Accomplishment To acknowledge consistent accomplishment and progress In phases, Entire team discusses if phase advancement is appropriate for participant at case conference and advancement Ittp://rnicourts.dullesteclunet/getApplicationPrintPreview.do?documentPk=1493050829889 9/27/2017 WebGrants - Michigan Courts Page 18 of 26 occurs during court hearing. The judge 1 hands out the certificate and gift cards. Reduced Reporting or Co. rt Appearances Men a participant has completely demonstrated that they are committed to their recovery, This incentive is never used in Phase 1 and may be decided independently by probation officer or JDC team can discuss it during case conference and Is generally , announced during court hearing. Excused Early from Court Session For Phase 4, participants that are demonstrating not only complete compliance but commitment to their recovery, The entire team makes this decision at case conference and participant is excused at coed hearing by the judge. - Curfew Extensions When a participant has exhibited some consistency In their program compliance, curfew is increased generally by one hour at a time. Probation officer has discretion to award incentive or can be decided by entire team. Decision is made during case conference and is awarded by judge during court hearing. Removal of Electronic Monitoring When a participant has exhibited some consistency in their program compliance, The probation officer has the discretion to give incentive during court hearing. Career Exploration Day with Volunteer Occurs later in Phase 3 and is given when a participant is stable and exhibits motivation for career exploration, Probation officer and/or case coordinator make determination during Phase 3. This can occur anytime once they are Phase 3, Three 10-Point Week Gift Card . When participant receives three 10-point weeks In a row, Probation officer makes determination and incentive . . . . e incentive is given during court hearing by judge and/or PO. Perfect Attendance Award Each semester, the top two participants who earn the most perfect attendance at their school receive incentive. . Probation officer makes determination who Is eligible for incentive and it is announced by coordinator during court hearing. Coordinator also distributes the gift cards, Sanctions' List each program sanction, behaviors that trigger each sanction, and who administers the sanction, List Sanctions your program uses List the reason a Sanction is used Who can administer a Sanction and when does this happen Admonished by Judge/No Applause This could be given out for multiple non-compliance behaviors, i.4., missed appointments, curfew violations, inappropriate behavior in treatment program, tardiness, failure to provide documentation or homework, missed drug tests, etc. The JOG team decides at case conference and the admonishment occurs during the court hearing. Complete Crossroads for Youth Weekend This is given as a result of positive or repeated positive drug screens and/or repeated program non-compliance. Probation officer and/or entire JDC team makes determination and sanction is given at court hearing by judge or can be given Immediately by PO upon positive test results. Increase Drug Screenings Given when a participant may be showing signs of relapse potential or is suspected to be using. Further, this may be used after missed tests, diluted tests, positive tests, tampered tests, etc. The o officer can immediately determine if • testing should be increased and JDC team can also suggest this sanction. The participant is told immediately, EssaysiJournalingMiritten Apologies Used in an ad hoc manner when the participant seems to need more education or introspection regarding their behavior. Often have participants journal on their 12-step meetings so that they are not only attending, but they are engaged. The JDC team decides on this sanction and the judge announces at court hearing, however, the probation officer can also make determination at any time, Detention Dishonesty, continued use (not just first relapse), absconding from program, driving without license, any violent behavior, failure to report to probation or court, repeated non-compliance despite other graduated sanctions, any tampering with drug testing, etc, The JOC teem generally makes determination during case conference, but the Judge has the final decision during a court hearing or at other times as deemed necessary. Alcohol Tether After repeated drinking incidents or repeated missed P6Ts. Upon missed PSTs ter drinking incident, probation officer can independently impose sanction at any time, Increased Court or Probation Reporting Used for everything from missed screens, missed court hearings to positive screens Probation officer can Independently assign sanction at any time. , • Termination rrorn program If a participant commits a violent felony and/or has reportedly cycled through other sanctions without behavioral change. Discussed during case conference with JDC team and sanction given at court hearing by judge. Home Detention or Decreased CurfeW Given as a result of use, missed screens, exhibiting relapse behavior. Probation officer can give sanction at any time. . Criminal Cali Attendance and Essay General program non-compliance, school Issues and positive screens, Entire team makes decision at case conference and judge orders participant to attend a criminal call at court hearing. h ttp ://mi c 0 urt s du1iestech.netigetApp1icationPrintPreview.do ?ciocumentPk=1493050829889 9/27/2017 WebG'rants - Michigan Courts Page 19 of 26 Zero Tolerance 1Used when a participant has 'cycled' though all other sanctions without changing their behavior and appear to be just manipulating the system/program. 1The entire team discusses this during case conference and judge announces at court. Graduation Requirements Graduation Requirements:* Discuss the program's requirements for graduation. Graduation means that the defendant has completed all requirements of the juvenile drug court and is dismissed from court jurisdiction. Graduates are asked to cooperate with any follow-up surveys but are not under court order to do so, To be considered for graduation, participants must earn 95% of potential points during Aftercare, must test negative on all drug testing for a minimum of 90 days and submit a completed application for greduation.The application must be approved by the JDC team. Additionally, the participant must have paid all restitution if any. If fines and costs remain and it is unreasonable to expect these to be paid in full prior to graduation, the reimbursement department handles further collection of these costs but the grad may commence regardless. There are no expectations after graduation and court jurisdiction is terminated. However, participants are encouraged to return to various court activities, including drug court commencements. Phase IV (Aftercare) requirements are as follows: • Biweekly meeting with drug court probation officer for up to 3 months • Biweekly drug testing for up to 12 weeks • Daily attendance In an approved educational, vocational or work program • Weekly attendance at NA/AA • Biweekly attendance at relapse prevention group for up to 12 weeks • Attendance at court status review hearing after 6 weeks in aftercare and at graduation from the program • Continued involvement with mentor and recreational activities • Completion of all court orders ( including paying restitution, fines and costs). Once graduation occurs:* the participant is no longer under the court?s jurisdiction http://micourts.duilestech.net/getApplicationPrintPreview.clo?documenta=1493050829889 9/27/2017 WcbGrants - Michigan Courts Page 20 of 26 Alumni Does the program offer graduates a way to remain connected with the program (e.g. an alumni group) after graduating? If yes, please describe. No, we do not have an alumni group. Alumni are contacted as follow up approxiamately 3 months post completion, They are always welcome to attend court sessions, graduations, etc. Families are all informed that the team is available to them post program and are encouraged to stay in contact. Expulsion Criteria Termination Criteria:A Explain the criteria for terminating a participant from the program, The following are grounds for expulsion and decided by the team on an individual basis. • Adulteration or attempted adulteration • Repeated disruption of therapy sessions and/or repeated missing therapy sessions • Significant lack of parental support, including parental defiance of program requirements which undermines child's ability to comply - Delivery of controlled substances Repeated violation of program requirements that results in "cycling" through all sanctions • If participant gives indications that he/she is a danger to him/herself or to the community • Combination of lack of focus and age Per MCL 600.1074(2) if a participant is adjudicated of a violent felony this results in automatic expulsion. Sustainability Plan Sustainability Explain the plan foraddressing program needs (e.g., treatment resources, team members, clinical and legal criteria, target population, program design, and funding) that are required to sustain the program if grant funds are no longer available. The Oakland County Circuit Court — Family Division, continues to explore alternative funding sources. Currently and in addition to the Michigan Drug Court Grant Program offered through SCAO, the program is supported by the Child Care Fund through the Michigan Department of Health and Human Services, Finally, a 501(c)3 (The RESTORE Foundation) was established in 2009 to ensure the continuation of funding for both the Adult and Juvenile Drug Treatment Court programs. After our Current prosecutor's term ends, we are looking forward to the possibility of again having a prosecutor involved in the future. This could greatly enlarge our pool of potential candidates of our target population as the prosecutors office can quickly identify potential particpants for further assessment. And because some of our participants have insurance that is not accepted by our key providers we have other treatment providers such as Oakland Psychological, Maplegrove, River's Bend giving us a better understanding of their programming and more options for our participants and families. Pro grain Evaluation littp://tnicourts.dullestech.net/getApplicationPrintPreview.clo?documentPk=1493050829889 9/27/2017 WebGrants - Michigan'Courts Page 21 of Process Evaluation* What methods and tools does your team use to evaluate the structure of your program? We are informally completing a process evaluation each time we meet for our quarterly business meetings. We always are looking at some stat to improve our program by utilizing the DCCMIS and DCAS toward improving our program. Quarterly Juvenile drug court business meetings generates both statistics and team discussions on the current demographics of the program participants, gender specific treatments or supports, different barriers that may present themselves, how we can improve services for various minority groups;( le: transportation, culturally proficient programming etc.), current trends in Drug of Choice or participants substituting with less detectable substances and the use of creative incentive and sanctions to motivate and support participants and their families. These are all examples of what we have looked at during our meetings in addition to our outcome evaluations. Evaluation Frequency* How often does your team evaluate program structure? This really is done on a quarterly basis when we hold our business meetings as we are ever discussing the efficacy of our program. We do this more formally at the end of each reporting period as the outcomes of the status/progress reports are shared with the team and discussed how we can improve our program. However, we discuss any problem that may arise at our case conferences too. Outcome Evaluation* Whet methods and tools does your team use to evaluate your program's outcomes? Again we rely heavily on the use of the DCCMIS, DCAS and the JDW link within to evaluate outcomes and we utilize the opportunity of the status reports to measure our program goals each reporting period. And we also complete annual recidivism outcomes in December. Evaluation Frequency* How often does your team evaluate its outcomes? Please list the performance measures that are evaluated, We evaluate many of our outcomes when we complete our status reports (every 6 months), however, we consistently keep track of percentage of graduates (monthly) and we complete an annual report on recidivism on our graduates (one year after they graduate) every December. Our most recent recidivism report was completed in January, 2016. • Increase percentage of drug court participants who reduce substance use while in the program. • Reduce percentage of drug court participants who reoffend while in the program, • Increase the percentage of drug court participants who complete program requirements, • Increase total number of drug court graduates. • Reduce percentage of drug court participants who reoffend within one, and two years after completing the program, Program Income littp://micourts.dullestech_net/getApplicationPrintPreview.do?documentPk=1493050829889 9/27/2017 Web Grants - Michigan Courts Page 22 of 26 Will your court program earn program income as defined No above?* Program Income Sources: If yes, what are the program income sources end how much is charged for each program income source (e.g., drug tests $5; participation fees $250, etc.)? NA Collection What percentage of assessed program income (not court tines, costs, or fees) does your program collect annually? Does the program waive assessed program Income for any reason? Please describe. N/A Financial Request Justification Are you requesting more grant funds than you were awarded Yes last year?* If yes, explain why based on the operations of your program. For example, drug test cost increases, program expansion, etc. This year's request is $6000.00 more than last year's and this is due to an increase for defense attorney fees. Certification Form Authorizing Official By checking the box, I certify that the below referenced person is the Authorizing Official for the court program.* Authorizing Official Name:* Date:* Project Director By checking the box, I certify that the below referenced person is the Project Director for the court program:* Project Director Name:* Yes Michael J. Gingeli, Chair-Oakland County BOC 05/04/2017 Yes Jacqueline Howes-Evanson, Drug Treatment Court Sup Data Financial Officer 05/04/2017 By checking the box, I certify Yes that the below referenced person http://micourts.dullestech.net/getApplicationPitntPreview.do?docurnentPk=1493050829889 9/27/2017 W eb Grants - Michigan Courts Page 23 of 26 is the Financial Officer for the court program:* Financial Officer Name:* Date:* By checking this box, I certify that the Chief Judge of this court supports our court applying for this grant opportunity.* Lynn Sonkiss, Fiscal Services Officer 05/04/2017 Yes Personnel Name Position Computation Request Other Grant Or Funding Sources Local Cash Contribution Local In-Kind Contribution Total Youth and Family Caseworker II $67310 x 100% $32.67/hour $10,000.00 $57,310,00 $0.00 $0.03 $67,310.00 Youth and Family Caseworker I $5&254>< 1D0% $26.61/hour $15,000,00 $43,248.00 $0.00 $0,00 858,243.00 Youth and Family Casework Supervisor $37.33/hour approx. 50% OCF Funded $0.00 $39,442.00 $0,00 $0.00 $39,442,00 Technical Assistant $c2c0F.5f5u/nhdoeudr approx. 50% $0.00 $20,068,30 $0.00 $0.00 320,068.00 Cotlege Intern 815.60/hour 100% CCF $0,00 $15,604.00 $0,00 $0,00 $15,004.00 College Intern $15.60/hour 1005' CCF $0.00 $15,604,00 $0.00 $0.00 $15,604.00 $25,000.00 $191,276.00 $0.00 $0.00 $216,276.00 Personnel Justification Personnel Justification* . Justify personnel (1,e., wages) associated with the proposed project. Youth and Family Caseworker II (Juvenile Probation Officer): Conduct the daily activities of juvenile supervision. Other duties are outlined in the position description. This position is equivalent to Merit system Youth and Family Caseworker II. Human Resources Committee advisors recommended this pay level to the Oakland County Board of Commissioners. (Total Salary Request: $10,000), Youth and Family Caseworker I (Juvenile Probation Offoier): Conduct the daily activities of juvenile supervision. Other duties are outlined in the position description. This position is equivalent to Merit System Youth and Family Caseworker I. Human Resources Committee advisors recommende this pay level to the Oakland County Board of Commissioners. (Total Salary Request: $15,000) We also use a Youth and Family Casework Supervisor and Technical Assistant who are 50% funded by the Child Care Fund. We also use a College intern positions to assist our Technical Assistant who is 100% funded by the Child Care fund with salary of $15,604. Fringe Benefits Row Percentage Request Other Grant Or Funding Sources Local Cash Contribution k. ' Local In-Kind Contribution Total Employer FICA 7.65% $3,740.00 $21,168,00 $0.00 $0.00 $24,908.00 Retirement 23,9% $8,900,00 $38,960.00 $0.00 $0.00 $47,880.00 http Illinicourts du11e8teeh met/getApplicati onPrintPreview.do ?do cumentPk=1493050829889 9/27/2017 WebGrants - Michigthi. Courts Page 24 of 26 Hospital insurance 0% $4,760.00 $26,350,00 $0,00 50.00 $31,140,00 Dental Insurance cry. $100.00 $1400.00 $0.00 $0,00 $1,580.00 Vision insurance 0% $0.00 $600.00 $0.00 $0.00 $600,00 Unemployment 0.21% $40.00 $1,856.00 $0,00 $0.00 $1,896.00 Workers Compensation 1.34% 8140.00 $3,100.00 $0.00 $0.00 $3,240,00 Life Insurance - C123% $60,00 $2,200,00 $0.00 $0,00 $2,260.00 Other . 1.87% $180.00 $2200,00 $0,00 $0.00 $2,380,00 Other 0% $0,00 $0,00 $0.00 $0.00 $0,00 Totals $13,000.00 $97,884.00 $0.00 $0.00 8115,884.00 Fringe Benefits Justification Fringe Benefits Justification* Justify hinge benefit costs associated with the proposed project. Youth and Family Caseworker II (Juvenile Probation Officer): Fringe benefits are paid according to the Oakland County Merit System, Fringe benefits are determined by a formula and based upon an employees actual expenditures. (Total Fringe Benefit Request; $7,000) Youth and Family Caseworker I (Juvenile Probation Officer): Fringe benefits are paid according to the Oakland County Merit System. Fringe benefits are determined by a formula and based upon an employees actual expenditures. (Total Fringe Benefit Request: $11,000) FICA, Retirement, Disability, Unemployment, Group Life/Accident, and Worker's Compensation are estimated as a percentage (34.96% total) Medical ($15,236), Dental ($857), and Vision ($125) are direct contract charges, Contractual Service to be Provided Contractor (s) Computation Request Other Grant or Funding Sources Local Cash Contribution Local In-Kind Contributions Total Subrecipient Contractor/Vendor Drug Testing JAMS $1 Wacreen $0.00 $20,000.00 $0.00 $0.00 $20,000,00 No Yes Individual, group, and family therapy provided to drug court participants by various agendas includ Oakland Family Services Group sessions are either $16/day or $27/day $0.00 $26,000.00 $0.00 $0.00 $26,000.00 No Yes Electronic Monitoring Sentinel end House Arrest GPS Moniroing $5/day; SCRAM Tethers either 07.45/day, $13,45/dayw/ether, or sa,45/day (multi-connect) $0.00 $15,000.00 $0,00 $0.00 $16,000,00 No Yes Defense Attorney Fees Moneka Sanford $100/hour x 60 hours $6,000,00 $0,00 $0.00 $0.00 $6,000,00 Na Yes http://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk=1493050829889 9/27/2017 'WebGrants - Michigan Courts Page 25 of 26 I $6,000,00 1360,030,00 $0.00 I $0.00 Isss,000mo Contractual Justification Contractual Justification* Justify contractual costs associated with the proposed project. To pay for electronic monitoring, drug testing services, as well as group, individual, and family therapy sessions for participants and their families in the program. Supplies Type of Supply Computation Request Other Grant or Funding Sources Local Cash Contribution Local In-Kind Contribution Total Personal Mileage .535/mile for caseworkers/probation officers personal mileage in serving their clients $0.00 $10,000.00 50.00 $0,00 $10,000.00 Office Supplies For purchasing supplies in connection with graduation ceremonies, meetings, brochures, etc. $0.00 $2,000.00 $0.00 $0.00 $2,000.00 Incentives For purchasing various incentives for program participants $0,00 $4,000.00 $0,00 $0.00 $4,000.00 $0.00 $16,000.00 $0,00_ $0.00 $16,000.00 Supplies Justification Supplies Justification * Justify supply costs associated with the proposed project. To pay for various operating expenses of the Juvenile Drug Court such as supplies, mileage, incentives, and defense attorney fees. Travel Type of Travel Computation Request Other Grant or Funding Sources Local Cash Contribution Local In-Kind Contribution Total Travel and Conference To send drug court staff to the Michigan Association of Treatment Court Professionals conference and $0,00 $5,000.00 $0.00 $0.00 $5,000.00 , $0,00 $5,000.00 $0,00 $0,00 $5,000.00 Travel Justification hetp://rnicourts.dullestech.net/getApplicationPrintPreview.do?documentPk=1493050829889 9/27/2017 WebOraxits - Michigan Courts Page 26 of 26 Traver Justification* Justify travel costs associated with the proposed project. To pay for travel of two staff to the Michigan and National Associations of Treatment Court Professionals conferences. Total Budget Budget Category Request Other Grant or Funding Sources, Local Cash Contributions In-Kind Contributions Total Cost Total $49,000,00 $370,160,00 $0,00 $0,00 , $419,100.00 help ://micourts. dullestech.net/getApp licationPrirareview. do ?docurnentPk=1493050829889 9/27/2017 MICHIGAN DRUG COURT GRANT PROGRAM FY 2018 ASSURANCES 1. Applicants must provide assurance that there has been, and will continue to be, appropriate consultation with all affected agencies in planning and implementation of the drug court program. Applicants are required to have a current Memorandum of Understanding with each local prosecuting attorney, a representative of the criminal defense bar, and a representative or representatives of community treatment providers, as well as any other parties considered necessary to successful planning and implementation. 2. Applicants must provide assurance that all treatment programs and providers used in the drug court program are licensed and/or accredited by appropriate state government or professional agencies. 3. Applicants must provide assurance of the intention of the jurisdiction to continue the program after funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted. 4. Applicants must provide assurance that all recipients of funding under this grant program are required to comply with nondiscrimination requirements contained in various federal and state laws. Each applicant court should have a copy of their Equal Employment Opportunity plan on file and available for review by the State Court Administrative Office (SCAO) upon request. 5. Applicants must assure that they and any subgrantees will not use funds from the MDCGP for lobbying and that they will disclose any lobbying activities related to the MDCGP. 6. Recipients of funding under this grant agree that all expenditures, including personnel services, contractual services, and supplies, shall be in accordance with the standard procedures of their court. The grantee's accounting system must maintain a separate fund or account to support expenditures. Recipients of funding agree to maintain accounting records following generally accepted accounting principles for the expenditure of funds for purposes identified in the budget and any budget amendments. 7. State funds may not be used to replace (supplant) funds that have been appropriated for the same purpose. 8. Recipients of funding will assure that the Michigan Supreme Court, the SCAO, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records, or other fiscal records related to this grant. Such records shall be maintained for a period of five years after completion of the grant project or until all SCAO audits are complete for the fiscal period, whichever is later. Recipients shall provide quarterly reports on the funds expended by the drug treatment court in the form required by the SCAO. 9. Applicants agree to collect and provide program and participant data in the form and manner required by the SCAO, and to participate in follow-up and evaluation activities. 10. Applicants receiving awards from SCAO agree to utilize the SCAO Drug Court Case Management Information System (DCCMIS) to manage drug court cases and report all data to SCAO pursuant to MCL 600.1078. 11. Applicants who receive funding from the MDCGP must plan, design, and operate their programs according to one of the following models: Drug Treatment Courts: The Ten Key Components, The Ten Guiding Principles of DWI Courts, Juvenile Drug Court: Strategies in Practice, or Family Dependency Drug Courts: Addressing Child Abuse and Neglect Cases Using the Drug Court Model. Additionally, applicants agree to follow all applicable state laws, court rules, and administrative orders pertaining to the operation of drug courts and adjudication of related cases. 12. Applicants agree to participate in SCAO required training including the Bureau of Justice Assistance's Drug Court Planning Initiatives (DCPI). Courts that apply to DCPI training, but are not selected, must agree to participate in DCPI training if provided by the SCAO during the funding year. 13. All recipients of funding under this grant program will ensure that violent offenders, as defined in MCL 600.1062(g), will be excluded from the drug court programs. a. "Violent offender" means an individual who meets either of the following criteria: i. Is currently charged with or has pled guilty to, or if a juvenile, is currently alleged to have committed or has admitted responsibility for, an offense involving the death of, or a serious bodily Injury to any individual, or the carrying, possessing, or use of a firearm or other dangerous weapon by that individual, whether or not any of these circumstances are an element of the offense, or is criminal sexual conduct of any degree. H. Has one or more prior convictions for, or if a juvenile has one or more prior findings of responsibility for, a felony involving the use or attempted use of force against another individual with the intent to cause death or serious bodily harm. 14. Applicants agree that if a federal 501(03 exists or is developed for drug court purposes, or if the drug court develops a partnership with an existing 501(c)3, that no employee of the court will be directly involved in the operations of the 501(03. 15. The SCAO may suspend funding in whole or in part or terminate funding for the following reasons: a. Failure to comply with the requirements of the grant program, which includes the submission of financial reports, quarterly data reports, the annual DCCMIS User Audit, and biannual progress reports within the required time periods. b. Failure to make satisfactory progress toward the goals or strategies set forth in this application. c. Failure to adhere to the requirements in the grant contract. d. Proposing or implementing substantial program changes to the extent that the application would not have been selected for funding. e. Filing a false certification in this application or other report or document. f. Other good cause shown. 16. The individuals with express authority to act in the name of the applicant in the positions of project director, financial director, and authorizing official should be the grant signatories. The signatures commit the applicant to the terms and conditions of the grant contract and attest to the accuracy of all information the applicant has supplied. The project director is responsible for directing the implementation of the drug court grant project. The financial officer is the individual who is fiscally responsible for this project, and is responsible for accountability for the state grant funds. The authorizing official is the individual authorized by the court to enter into this agreement. The SCAO prohibits the same individual from signing in more than one capacity. JP:ck essica Parks Deputy Director of Trial Court Services. Michigan Supreme Court State Court Administrative Office Trial Court Services Division Michigan Hall of Justice P.O. Box 30048 Lansing, Michigan 48909 Phone (517) 373-4835 Jennifer Warner Director September 22, 2017 Commissioner Michael Gingen Chairperson of the Board of Commissioners 1200 N. Telegraph Road, Building 12E Pontiac, MI 48341-0475 Dear Mr. Ginge11: am providing information about Assurance #3 in State Court Administrative Office (SCAO) grant application materials, The assurance states that applicants must provide assurance of the intention of the jurisdiction to continue program operations if finding through the SCAO is no longer available. This intention may include pursuing local funding, or other state or federal grant funds. This assurance is also required to apply for and accept federal program funding for problem-solving courts programs. This should not be construed as a mandate for future funding of a program through your funding unit. If you have any questions, please contact me by telephone at 517-373-6285, or by e-mail at parksj@courts.mi,gov. Michigan Drug Court Grant Program Juvenile Drug Court Allowable Expenses Lists Fiscal Year 2018 Funding Provided by State Court Administrative Office FY 2018 SCAO MDCGP Juvenile Program Allowable Expenses Page 1 ALLOWABLE/DISALLOWED LIST IVIDCGP Juvenile Allowable • Substance use disorder treatment services • Mental health treatment services • Cognitive behavioral services and programs • Drug testing services • Drug testing confirmations only if the confirmed test is negative • Drug testing supplies • Graduation awards (not to exceed $25 per award) • Refreshments for pre-approved graduation ceremonies (not to exceed $150 per graduation ceremony) • Personnel and Fringe Benefits • Consultant/Contractor not to exceed $450 per day • Police overtime for purposes of home or employment checks only (must be overtime, cannot pay regular shift time) • Up to $500 of basic office supplies (such as paper, pens, folders, calendars, or binders). This does NOT include cell phones and related expenses or equipment such as computers and printers. • GED Tests (test cost only) • Participant incentives, including occasional incentives for parent/guardian (not to exceed $25 per incentive) • Transportation expenses for participants (such as bus passes or mileage reimbursement) • Registration fees only for the MADCP conference (up to three participants) • Defense Attorney fees for the purposes of participating in team meetings and review hearings only (no individual legal services; not to exceed $100/hour. Maximum of $600 per month.) • Transitional (also known as Three-Quarter) housing for participants (not to exceed 60 days per participant) • Fees for obtaining birth certificate in order to get state ID or social security card, and to complete benefits forms and other legal documents (not to exceed $36 per participant) • Fees for obtaining Michigan ID (not to exceed $12 per participant) Disallowed ▪ Office equipment (such as computers, copiers, printers, cell phones and related costs, etc.) • Software (such as new software, upgrade costs, maintenance fees, etc.) • Indirect and administrative fees • Gasoline expenses • Construction or renovation • Meals and refreshments (except for approved graduation ceremonies) • Lodging, mileage, and parking costs for MADCP conference • Ignition Interlock • In-state and out-of-state training, including national conferences • Memberships • Fines and Penalties (such as court fees, driver's license fees, etc.) • Lobbying • Honorariums • Attorney fees for indigent defense or prosecution • Other costs not directly related to operation of a drug court ▪ Evaluation or evaluator expenses Note: If an item is NOT listed as an allowable expense, SCAO considers it disallowed. FY 2018 SCAO MDCGP Juvenile Program Allowable Expenses Page 2 CONDITIONS ON EXPENSES Costs must be reasonable and necessary. All grant costs and billings will be reviewed by SCAO to ensure that they reflect costs generally recognized as ordinary and necessary for the operation of the problem-solving court and reflect market prices for comparable goods or services. Additionally, the grant expenditures must be for goods and services that are or will be utilized for the grant period or fiscal year (October 1, 2017 to September 30, 2018). Billing for goods and services (i.e., bus tokens, library materials, drug testing supplies purchased on September 24) that could not reasonably be used up prior to September 30 will be denied for reimbursement. This list of disallowable expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If required by the parent agency, costs must be sustained by competitive bids. Individual consultant fees are limited to $450 (excluding travel, lodging and meal costs) per day, which includes legal, medical, psychological and accountant consultants. If the rate will exceed $450 for an eight-hour day, written approval is required from the State Court Administrative Office. Compensation for individual consultant services is to be responsible and consistent with that paid for similar services in the market place. NON -SUPPLANTING SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must assure that funds will not be used to replace or supplant state, local or tribal funds, but will be used to increase the amount of such funds that would, in the absence of grant funds, be made available for criminal justice activities. This means that if your court plans to: (a) Hire new positions (including filling existing vacancies that are no longer funded in your agency's budget): It must hire these additional positions on or after the official grant award start date, above its current budgeted (funded) level of positions; (b) Rehire personnel who have already been laid off (at time of the application) as a result of state, local, or tribal budget cuts: It must rehire the personnel on or after the official grant award start date and maintain documentation showing the dates(s) that the positions were laid off and rehired; (c) Maintain personnel who are (at the time of application) currently scheduled to be laid off on a future date as a result of state, local, or tribal budget cuts: It must continue to fund the personnel with its own funds from the grant award start date until the date of the scheduled lay-off (e.g., if the lay-off is scheduled for October 1, then funds may not be used to fund the personnel until October 1, the date of the scheduled lay-off), and maintain documentation showing the date(s) and reason(s) for the lay-off. [Please note that as long as your agency can document the date that the lay-off would occur if the grant funds were not available, it may transfer the personnel to the grant funding on or immediately after the date of the lay-off without formally completing the administrative steps associated with a lay-off for personnel.] Documentation that may be used to prove that the scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of grant funds may include (but are not limited to) council or departmental meetings, memoranda, notices, or orders discussing the lay-off; notices provided to the individual personnel regarding the date(s) of the layoff; and/or budget documents ordering departmental and/or jurisdiction-wide budget cuts. These records must be maintained with your court's grant in the event of an audit, monitoring, or other evaluation of your grant compliance. FY 2018 SCAO MDCGP Juvenile Program Allowable Expenses Page 3 FISCAL NOTE (MISC. #17303) October 26, 2017 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee RE: CIRCUIT COURT — FY 2018 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE DRUG COURT) — ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes the acceptance of grant funding from the State Court Administrative Office (SCAO), FY 2018 Michigan Drug Court Grant Program, for the Juvenile Drug Court (JDC), in the amount of $49,000 for the period of October 1, 2017 through September 30, 2018. 2. The total program budget of $419,160 includes an award from SCAO of $49,000 and the Child Care Fund of $370,160. 3. There are four (4) positions that support the JDC program of which two are partially funded by the JDC SCAO Grant. - One (1) General Fund/General Purpose (GF/GP), Full-Time Eligible (FTE), Youth and Family Caseworker II position (#3010402-09711). This position is funded as follows: JDC SCAO funds totaling $17,000, with the remaining costs of $82,552 offset by the Child Care Fund. One (1) GF/GP, FTE, Youth and Family Caseworker I position (#3010402-11891). This position is funded as follows: JDC SCAO funds totaling $26,000, with the remaining costs of $78,226 offset by the Child Care Fund. One (1) GF/GP, FTE, Technical Assistant position (#3010402-10677) and (1) GF/GP FTE Youth and Family Casework Supervisor position (#3010402-09712) provide MC in- kind support. These two positions are funded by the Child Care Fund, 4. The grant award also includes funding of $6,000 for Defense Attorney Fees. 5. A FY 2018 budget amendment is recommended as follows: FY2018 FY2018 Adopted Amendment Amended DRUG COURT CIRCUIT JUVENILE SCAO FUND (#27140) Grant #GR0000000236 Activity GLB, Analysis Type GLB, Budget Ref 2018 Revenues 3010402-121200-615571 State Operating Grants Total Revenues $ 43,000 $ 6,000 $ 49,000 $ 43,000 $ 6,000 $ 49,000 Expenditures 3010402-121200-702010 Salaries 3010402-121200-722740 Fringe Benefits 3010402-121200-730450 Defense Atty Fees Total Expenditures $ 25,000 $ 0 $ 25,000 18,000 0 18,000 0 6,000 6,000 $ 43,000 $ 6,000 $ 49,000 CoMmissioner Thomas Middleton, District #4 Chairperson, Finance Committee FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Woodward absent. (.3 3 -2 Resolution #17303 October 26, 2017 Moved by Kochenderfer supported by Jackson the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Fleming, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (19) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). I HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 26, 2017, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 26th day of October, 2017. Lisa Brown, Oakland County dziet/2„---