HomeMy WebLinkAboutResolutions - 2017.11.09 - 23186REPORT (MISC. #17317)
BY: Bob Hoffman, Chairperson, Human Resources Committee
IN RE: FRIEND OF THE COURT — FY 2017-FY 2021 COOPERATIVE REIMBURSEMENT PROGRAM
(CRP) GRANT AMENDMENT UNDER 16%
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above-referenced resolution on November 1,
2017, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report.
Commissioner Bob Hoffman, District #2
Chairperson, Human Resources Committee
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Spisz absent.
MISCELLANEOUS RESOLUTION #17317 November 9, 2017
BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee
IN RE: FRIEND OF THE COURT FY 2017 — FY 2021 COOPERATIVE REIMBURSEMENT PROGRAM
(CRP) GRANT AMENDMENT UNDER 15%
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners approved Miscellaneous Resolution #16257 for the Michigan
Department of Health and Human Services (MDH HS) Office of Child Support Cooperative Reimbursement
Program (CRP) Grant for the period of October 1,2016 through September 30, 2021; and
WHEREAS the Friend of the Court has reviewed its operations and determined areas where efficiencies
could be realized; and
WHEREAS the Friend of the Court has experienced an increase in the workload in their Interstate Unit due
to the increasing volume of individuals moving to and from the State, as well as internationally; and
WHEREAS the number of annual requests for Registration of Interstate Actions have gradually increased
from 507 in 2012 to 639 in 2016; and
WHEREAS the introduction of the Hague, Uniform Interstate Family Support Act (UIFSA) changes and new
requirements for international cases compounds this situation; and
WHEREAS the Friend of the Court is requesting to create one (1) Special Revenue (SR) Full-Time Eligible
(FTE) Domestic Support Specialist position (#3010404) to manage the increase in workload in the Interstate
Unit; and
WHEREAS the Friend of the Court has noticed an increase in the number of system support requests and
an increase in the complexity of work performed by the Imaging and Systems Unit; and
WHEREAS the Friend of the Court handles their own help desk and manages the integration of several
state-level program and upgrades to those programs with the County managed desktop environment; and
WHEREAS as technology evolves and improves, the Friend of the Court needs fewer scanning and imaging
related positions and more high-level technical staff; and
WHEREAS the Friend of the Court is requesting to delete one (1) SR FTE Friend of the Court Systems
Clerk position (#3010404-01744); and
WHEREAS the Friend of the Court is requesting to upwardly reclassify two (2) SR FTE Friend of the Court
Systems Support Specialist positions (#3010404-02078 and #3010404-03090) to User Support Specialist
I and upwardly reclassify one (1) SR FTE Friend of the Court Systems Clerk position (#3010404-02911) to
Friend of the Court Systems Support Specialist to more accurately reflect the complex technical work these
positions are performing; and
WHEREAS the above position creation and reclassifications will be funded by the FY 2017 — FY 2021
Cooperative Reimbursement Program (CRP) Grant; and
WHEREAS no additional funding is being awarded by MDHHS, but there is sufficient funding in the
approved grant award to the cover the position change requests; and
WHEREAS the County budget will be amended to reflect the grant award funding for FY 2018; and
WHEREAS this grant has completed the grant review process is accordance with the Board of
Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
amending the FY2018 County budget to reflect the Michigan Department of Health and Human Services
(MDHHS) Office of Child Support Cooperative Reimbursement Program (CRP) Grant award budget.
BE IT FURTHER RESOLVED to create one (1) SR FTE Domestic Support Specialist position in the Friend
of the Court, Interstate Unit (#3010404).
BE IT FURTHER RESOLVED to delete one (1) SR FTE Friend of the Court Systems Clerk position
(#3010404-01744) in the Friend of the Court, Imaging and Systems Unit.
BE IT FURTHER RESOLVED to upwardly reclassify two (2) SR FTE Friend of the Court Systems Support
Specialist positions (#3010404-02078 and #3010404-03090) to User Support Specialist I and upwardly
reclassify one (1) SR FTE Friend of the Court Systems Clerk position (#3010404-02911) to Friend of the
Court Systems Support Specialist in the Friend of the Court, Imaging and Systems Unit.
BE IT FURTHER RESOLVED that future levels of service, including personnel, are contingent upon the
level of funding from the State for this program.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute
this reimbursement agreement and to approve amendments and extensions up to fifteen (16%) variance
from the award, consistent with the agreement as approved.
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
Col
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srsioner
V
Bill Dyert#14
Chairperson, Public Services C
1
mmittee
GRANT REVIEW SIGN OFF — Friend of the Court
GRANT NAME: FY 2017 FY 2021 Cooperative Reimbursement Program
FUNDING AGENCY: Michigan Department of Health & Human Services, Office of Child
Support
DEPARTMENT CONTACT: Suzanne Hollyer 248-858-0431
STATUS: Amendment under 15% with position changes
DATE: October 23, 2017
Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have
completed internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance
Committee Fiscal Note, and this Sign Off email containing grant review comments) may be
requested to be placed on the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (10/16/2017)
Department of Human Resources:
HR Approved (Needs HR Committee) — Lori Taylor (10/16/2017)
Risk Management and Safety:
Approved by Risk Management, — Robert Erlenbeck (10/22/2017)
Corporation Counsel:
APPROVED by Corporation Counsel. There are no unresolved legal issues that need to be
resolved. — Mary Ann Serge (10/17/2017)
8/30/2017
Budget Summary - FY 2018 for Title IV--D Cooperative Reimbursement Program - 2017 for Fiscal Year : 2018
Agency: County Of Oakland
Application: Title IV-D Cooperative Reimbursement Program -2017
Budget Categories Title IV-D Title IV-E Non IV-D / IV-E P.T. & C.
Personnel
Non-Administrative Staff 12,140,859.86 0.00 2,577.51 1,549,384.97
Contracted Employees 0.00 0,00 0.00 0.00
Administrative Employees 1,205,896.03 0.00 0.00 134,286.26
Non-Admin / Admin Combined 0.00 0.00 0.00 0.'00
Total - Personnel 13,346,755.89 0.00 2,577.51 1,683,671.23
Data Processing
Data Processing 1,157,271.40 0.00 0.00 128,728.60
Central Services (DP) 0.00 0.00 0.00 0.00
Depreciation 0.00 0.00 0.00 0.00
Total - Data Processing 1,157,271.40 0.00 0.00 128,728.60
Other Direct
Other Direct 956,053,76 0.00 0.00 106,346.24
Depreciation - Other Equipment 0.00 0.00 0.00 0,00
Total - Other Direct 956,053.76 0.00 0.00 106,346.24
Central Services
Central Services 742,824.96 0.00 0.00 82,627.82
Total - Central Services 742,824.96 0.00 0.00 82,627.82
Paternity Testing
Paternity Testing 0.00 0.00 0.00 0.00
Total - Paternity Testing 0.00 0.00 0.00 0.00
TOTAL EXPENDITURES 16,202,906.01 0.00 2,577.51 2,001,373.89
Fees and Other Income
Service Fees 0,00 0.00 aoo 0.00
Final Judgment Fees 0.00 0.00 0.00 0.00
Other Income 0.00 0.00 0,00 0.00
Total - Fees and Other Income 0.00 0.00 0.00 0.00
Federal Incentives 0.00 0.00 0.00 0.00
Page: 33 of 81
8/30/2017
Budget Abstract - FY 2018 for Title IV-D Cooperative Reimbursement Program -2017 for Fiscal Year : 2018
Agency: County Of Oakland
Application: Title IV-D Cooperative Reimbursement Program -2017
A. CONTRACT DESCRIPTION
COUNTY: Oakland CONTRACT NO: CSFOC17-63001
PROVIDER: FOCI' PA COM
FISCAL YEAR 2018 AMENDMENT LINE ITEM TRANSFER
COLUMN I COLUMN ll COLUMN III COLUMN IV COLUMN V
Allocation Factors
Current
2018
IV-D Budget
Adjustment
To 2018
IV-D Budget
Revised
2018
IV-D Budget
Provider's
Total
Eligible Budget .
SECTION B
1. FIE Positions 128.68 0.00 128.68 143.00
2. % of Total FTE 89.99 0.00 89.99 100.00
3. Caseload % (FCC, COM) 96.36 0.00 96.36 100.00
Budget Categories
Current
2018
IV-D Budget
Adjustment
To 2018
IV-D Budget
Revised
2018
IV-D Budget
Provider's
Total
Eligible Budget
SECTION C
1. Personnel 13,346,755.89 0.00 13,346,755.89 15,033,004,63
2. Data Processing 1,157,271.40 0,00 1,157,271.40 1,286,000,00
3. Other Direct 956,053.76 0.00 956,053,76 1,062,400.00
4. Central Services 742,824.96 0.00 742,824.96 825,452.78
5. Paternity Testing 0.00 0,00 0,00 0.00
6. TOTAL EXPENDITURES 16,202,906.01 0.00 16,202,906.01 18,206,857.41
7. Service Fees 0.00 0.00 0.00 0.00
8. Final Judgment Fees 0.00 0,00 0,00 0.00 1
9. Other Income 0.00 0.00 0,00 0.00
10. SUB TOTAL 16,202,906.01 0.00 16,202,906.01 18,206,857.41
11. Federal Incentives 0.00 0.00 0.00 0.00
12. NET BUDGET 16,202,906.01 0.00 16,202,906.01 18,206,857.41
13. County Share @ 34.00% 5,508,988.04 0,00 5,508,988.04 0.00
14. State Share (IV-D) @ 66.00% 10,693,917,97 0.00 10,693,917.97 0.00
15. STATE GF/GP AMOUNT 1.192,292.00 0.00 1,192,292.00 0.00
TOTAL CONTRACT AMOUNT 11,886,209.97 0.00 11,886,209.97 0.00
Page 34 of 61
Budget Abstract Summary
Description 2017 2018 2019 2020 2021 ' Total
SECTION B
1. FTE Positions 127.42 128.68 130.35 131,66 132.65 650.76
2. % of Total FTE 89,10 89.99 91.15 92.07 92,76 455.07
3. Caseload `)/0 (FOC, COM) 96,36 96.36 96.36 96.36 96,36 481.80
SECTION G
1. Personnel 12,774,818.77 13,346,765.89 14,042,520.50 14,792,184.94 15,572,862,99 70,629,143.09
2. Data Processing 1,109,295,00 1,157,271_40 1,190,419.00 1,220,848.20 1,229,997.60 5,907,831.20
3. Other Direct 846,763.63 956,053.76 1,027,707.14 1,090,679.63 1,150,057.03 5,071,261.19
4. Central Services 700,455.64 742,824.96 752,400.21 759,994.37 803,974.50 3,759,649.68
5. Paternity Testing 0.00 0.00 0.00 0.00 0.00 0.00
6. TOTAL EXPENDITURES 15,431,333,04 16,202,906.01 17,013,046.85 17,863,707.14 18,756,892,12 85,267,885.16
7, Service Fees 0,00 0,00 0.00 0.00 0,00 0.00
8, Final Judgment Fees 0,00 0,00 0.00 0.00 0.00 0.00
9, Other Income 0,00 0,00 0,00 0.00 0.00 0.00
10. SUB TOTAL 15,431,333.04 16,202,906.01 17,013,046,85 17,363,707.14 18,756,892.12 85,267,885.16
11. Federal Incentives 0.00 0.00 0.00 0,00 0.00 0.00
12. NET BUDGET 15,431,333,04 16,202,906.01 17,013,046.85 17,863,707.14 18,756,892.12 85,267,885.16
13. County Share @ 34.00% 5,246,653.23 5,508,988,04 5,784,435,93 6,073,660.43 6,377,343.32 28,991,080,95
14. State Share (IV-D) @ 66.00% 10,184,679,81 16,693,917.97 11,228,610,92 11 1 790,046.71 12,379,548.80 56,276,804.21
15. STATE GF/GP AMOUNT 1,192,292.00 1,192,292.30 1,192,292,00 1,192,292.00 1,192,292.00 5,961,460.00
TOTAL CONTRACT AMOUNT 11,376,971,81 11,886,209.97 12,420,902.92 12,982,338.71 13,571,640,80 62,238,264.21
Contract 4 CSFQC17-63001, County Of Oakland, Title IV-C Cooperative Reimbursement Program -2017, Date: 08117/2016 Page: 37 of 37
iommissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FISCAL NOTE (MISC. #17317) November 9, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee,
IN RE: FRIEND OF THE COURT — FY 2017 — FY 2021 COOPERATIVE REIMBURSEMENT PROGRAM
(CRP) GRANT AMENDMENT UNDER 16%
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes an amendment to the Fiscal Year 2017-2021 Title IV-D Cooperative
Reimbursement Program (CRP) Contract (M.R. #16257) from the Michigan Department of Health
and Human Services (MDHHS), Office of Child Support to the Oakland County Friend of the
Court (FOC).
2. M.R. #16257 accepted the CRP grant for the period of October 1, 2016 through September 30,
2021 with total funding of $85,267,885 of which $56,276,805 is federal funds passed through
MDHHS and $28,991,080 is the required grant match and is budgeted in the Circuit Court
General Fund, Transfers Out account. In addition, the state provides $5,961,460 in state GF/GP
funding.
3. The Fiscal Year 2018 funding of $16,202,906 includes $10,693,918 of federal funds passed
through the MDHHS and $5,508,988 is the required grant match. Also, the state provides
$1,192,292 in state GF/GP funding.
4. The funding will continue to allow the FOC to provide services to establish paternity, locate
absent parents, establish child support orders, enforce child support orders and collect child
support payments.
5. The state General Fund/General Purpose (GF/GP) amount is provided by the State of Michigan
to cover the losses imposed by the Deficit Reduction Act (DRA) which was passed in late 2005
and was effective in early 2006.
6. There are 148 Special Revenue (SR) positions within this grant that consists of 9 Sheriff and 139
FOC positions.
7. The FOC is requesting the creation of one (1) (SR), Full-Time Eligible (FTE), Domestic Support
Specialist position in the Circuit Court Family Division (#3010404) resulting in salary costs of
$44,939 and fringe costs of $33,088.
8. The FOC is also requesting the upward reclassification of three (3) positions on the Salary
Administration Plan resulting in salary costs of $8,100 and fringe costs of $3,103.
9. The cost of these position changes will be primarily offset by the deletion of one (1) (SR), (FTE),
FOC Systems Clerk position in the Circuit Court Family Division (#3010404) resulting in salary
cost reductions of $47,686 and fringe cost reductions of $20,852.
10. Sufficient funding is currently available, through the FY 2018 approved grant award amount, to
support the remaining salary, fringe and supplemental costs, in the amount of $9,420.
11. Application and Acceptance of this grant does not obligate the County to any future commitment
and continuation of the (SR) positions in the grant program are contingent upon continued future
levels of grant funding.
12. The agreement shall be amended each fiscal year beginning October 1, 2018 through September
30, 2021 to authorize funding for subsequent fiscal years covered by the agreement.
13. The FY 2018 - FY 2020 (SR) budget is amended as detailed in the attached Schedule A to reflect
the FY 2018 grant award amount.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
7
Resolution #17317 November 9, 2017
Moved by Fleming supported by Bowman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer,
KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack,
Berman, Bowman. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
HEREBY APPROVE THIS iriE& k .
CHIEF DEPUTY COUNTY EXECoi
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 9,
2017, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 91" day of November, 2017.
Lisa Brown, Oakland County
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