HomeMy WebLinkAboutResolutions - 2017.12.07 - 23193MISCELLANEOUS RESOLUTION #17323 December 7, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY — PENINSULA FIBER NETWORK
CONTRACT #004702 EXTENSION FOR NEXT GENERATION 9-1-1 (NG911) ESINET VENDOR
THROUGH 2022
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the current contract between Oakland County and its primary NG911 ESINet vendor, Peninsula
Fiber Network (PFN), will reach its five-year life on March 31, 2021; and
WHEREAS the current contract was awarded through a competitive Request for Proposal Process issued
by the County Purchasing Unit; and
WHEREAS PFN is the sole provider of ESINet services within Oakland County and has been chosen
exclusively within the State of Michigan for those counties that are deploying an ESINet to date; and
WHEREAS PFN, under the provisions of the Emergency 9-1-1 Service Enabling Act, Michigan Public Act
32 of 1986, MCL §484.1101 et seq., as amended, is seeking cost recovery for the Oakland County ESINet
through the Michigan Public Services Commission (MPSC) for both recurring costs and non-recurring build
out costs, amortized over a period of five years; and
WHEREAS the build out costs are estimated at $3,378,619.60; and
WHEREAS, under the terms of the contract, those recurring and non-recurring costs will be the
responsibility of Oakland County over a five year period should the MPSC deny the cost recovery; and
WHEREAS in order to consider approval of the recovery of the non-recurring costs the MPSC will expect a
contract between PFN and Oakland County encompassing the full five year amortization period; and
WHEREAS PFN could not apply to the MPSC until the ESINet had been documented to be in full use, as
determined by the commencement of the conversion of communication service providers from the legacy
911 network to the ESINet; and
WHEREAS PFN was unable to commence the conversion of the communication service providers until
September 27, 2017due to unforeseen project delays not attributable to PFN; and
WHEREAS the five year amortization period for the non-recurring cost recovery, and the term of the
contract, must coincide with the conversion commencement date; and
WHEREAS the extension of the contract term will not increase the overall cost of the project; and
WHEREAS PFN has agreed to a twenty-one month extension on the County's current contract while cost
recovery is pursued through the MPSC; and
WHEREAS the Oakland County Purchasing Policy and Procedures Section 2400.6 (Duration of Contracts)
states The Board of Commissioners shall approve contracts beyond five years".
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
extension of the existing contract with PFN for an additional twenty-one (21) months through December 31,
2022.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
COmmissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #17323 December 7, 2017
Moved by Kowall supported by Jackson the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, KowaII, Long, McGillivray, --
Middleton, Quarles, Tietz, Weipert, Woodward, Zack, Berman, Crawford. (17)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
(1/
GERALD D. POISSON
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCk 4%559A(7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 7,
2017, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 7th day of December, 2017.
Lisa Brown, Oakland County