HomeMy WebLinkAboutResolutions - 2017.12.07 - 23196MISCELLANEOUS RESOLUTION .#1rt"3.26 December 7, 2017
BY: Commissioner Christine Long, Chairperson, General Government Committee
IN RE: CLERK/REGISTER OF DEEDS — 2018 SURVEY AND REMONUMENTATION GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS this is an ongoing grant, and the twenty-fifth year of funding by the State of Michigan,
Department of Licensing and Regulatory Affairs; and
WHEREAS the grant award of $377,765 consists of $277,765 in current program costs; and $100,000 as
reimbursement to Register of Deeds Automation Fund; and
WHEREAS the grant will provide partial reimbursement for one (1) existing General Fund/General
Purpose (GF/GP) Full-Time Eligible (FTE) Plat & Boundary Review Specialist position (#2010401-09329)
that is in charge of the monitoring and administrative matters of the program; and
WHEREAS no additional personnel or local match is required; and
WHEREAS approximately 4637 corners have been remonumented and approved by the Peer Review
process and 84 corners are currently being remonumented through the Remonumentation Program; and
WHEREAS the grant agreement has completed the Grant Review Process in accordance with the Board
of Commissioners' Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Survey and Remonumentation Grant for the period of January 1, 2018 through December 31, 2018 in the
amount of $377,765.
BE IT FURTHER RESOLVED that one (1) GF/GP FTE Plat & Boundary Review Specialist position
(#2010401-09329) will be partially reimbursed by the Remonumentation program effective January 1,
2018 through December 31, 2018.
BE IT FURTHER RESOLVED that with acceptance of the grant, the Oakland County Board of
Commissioners hereby appoints the County Clerk/Register of Deeds, Lisa Brown as the Grant
Administrator as required by the State.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment and continuation of this program is contingent upon future levels of grant funding.
Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing
resolution.
Commissioner Christine Long, [Ntrict #7
Chairperson, General Governmerit Committee
GENERAL GOVERNMENT COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
PLEASE NOTE: A revised grant agreement is attached.
GRANT REVIEW SIGN OFF — Clerk/Register of Deeds
GRANT NAME: 2018 Survey and Renionumentation Grant
FUNDING AGENCY: State of Michigan
DEPARTMENT CONTACT PERSON: Ronald J. Crank 248 858-1447
STATUS: Grant Acceptance
DATE: November 2, 2017
Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee
Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed
on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (10/23/2017)
Department of Truman Resources:
HR Approved (No Committee) Continues Position — Lori Taylor (10/23/2017)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (11/2/2017)
Corporation Counsel:
This is just confirming my approval of the FY2018 Grant (I received the application online last week
and just received a hard copy today). — Steve Rideout (10/25/2017)
RICK SNYDER
GOVERNOR
STATE OF MICHIGAN
DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS SHELLY EDGERTON
DIRECTOR
Memorandum
DATE: October 18, 2017
TO: Grant Administrators and County Representatives
FROM: Michael C. Barger, P.S., Director
Office of Land Survey and Remonumentation (OLSR)
SUBJECT: 2018 Annual Grant Agreement
Attached is your copy of the 2018 Grant Agreement and extra signature pages (County,
OLSR and Purchasing copies) in anticipation of your 2018 Grant Application being
submitted. Also attached is Attachment B; Attachment A will be your 2018 Grant
Application when signed by our office.
Please obtain the necessary internal reviews and signatures on all 3 signature pages
and return all three ORIGINAL signature pages with your 2018 Grant Application,
postmarked no later than December 31, 2017 to be eligible for a 2018 grant.
Once your Grant Application is approved by OLSR, it will be sent to the Department's
procurement team for processing and to obtain signatures by the Department Director.
One original signature page will be returned to the county to attach to your Grant
Agreement.
Important Changes to Note:
Completion Reports for the 2018 grants and all required documentation will be
due in our offices no later than February 1, 2019. As you may recall, previous
years' grants, including 2017, have been due the last day in February.
2. Beginning with the 2018 grant, 40 percent start-up payments will be sent upon
verification that the previous year's Completion Report has been received with
the required documentation. In other words, 2018 start-up payments will not be
made until you have sent in all LCRC copies, the LCRC spreadsheet, etc.
Providing for Michigan's Safety in the Built Environment
LARA is an equal opportunity employer
Auxiliary aids, services and other reasonable accommodations are available upon request to individuals with disabilities.
P.O. BOX 30254 • LANSING, MICHIGAN 48909
www.michigan.govibcc • Telephone (517) 241-9302 • Fax (517) 241-9308
Grant Administrators and County Representatives
Page 2
October 18, 2017
3. Please provide allowance in the 2018 budget for travel costs to attend a Fall
grant kick-off meeting. We anticipate holding 4 to 5 meetings around the state in
October 2018 to present necessary program information and updates and
provide for a question and answer session. Plans are preliminary at this time,
but we anticipate the grant covering costs for the Grant Administrator and County
Representative. Additional staff may attend but not be reimbursed from the
grant. Nothing is set in stone, and more information will be shared as plans
develop.
Please Also Note: Your Grant Agreement contains-specific wording in Section 4.5
Disclosure of Litigation or Other Proceeding as requestedin:previouS years.
A signed Grant Agreement must be retur1ed4d OLSR no latdOhan August 31, 2018
in order to meet the State's purchasing gaidelines.
If you have a budget or financial questionS-- lease::: contact NanCy: Johnston at
(517) 241-6325 or email johnSrdAn@michigan.'60: Technical or survey questions
should be directed to our office ati5;n241-6321 or email bccolsr@michigan.gov .
GRANT NO. BCC 18-63
GRANT BETWEEN
THE STATE OF MICHIGAN
DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS
AND
OAKLAND COUNTY
GRANTEE/ADDRESS:
Lisa Brown
County of Oakland
1200 North Telegraph Road
Department 415
Pontiac, MI 48341-0480
(248) 858-1447
(248) 858-7466
STATE GRANT ADMINISTRATOR/ADDRESS:
Michael C. Barger, P.S., Director
Office of Land Survey and Remonumentation
Department of Licensing and Regulatory Affairs
P.O. Box 30254
Lansing, MI 48909
Phone: (517) 241-6321
Email: bargaint@michigan.gov
GRANT PERIOD:
From: 01-01-2018 To: 12-31-2018
TOTAL AUTHORIZED BUDGET: 5377,765.00
State Grant Amount: $ 377,765.00
- Reimbursement for Past Expedited Expenditures: $ 100,000.00
Total Annual Budget: $ 277,765.00
ACCOUNTING TEMPLATE: 6415137T001
(Rev. 10-25-17)
1
GRANT
This is Grant No. BCC 18-63 between the Department of Licensing and Regulatory Affairs
(Grantor), and Oakland County (Grantee), is entered into pursuant to the State Survey and
Remonumentation Act, 1990 PA 345 (SSRA) and is subject to the temis and conditions of this
Agreement•(Agreement).
1.0 Statement of Purpose
This Grant is offered annually to the Grantee in accordance with the requirements of the
SSRA. The SSRA establishes the State Survey and Remonumentation Fund which supports a
program for the monumentation and remonumentation and perpetual monument maintenance of
original public land survey corners, protracted public land survey corners and property controlling
corners throughout the State.
This Grant is offered to the Grantee to carry out its annual work program as set forth and
approved by the Grantor in the Grantee's Survey and Remonumentation Grant Application, made
part of this Agreement as "Attachment A."
In accordance with the terms and conditions of this Grant, the Grantor will reimburse the
eligible expenses incurred by the Grantee to carry out the annual work program as set forth and
approved by the Grantor in "Attachment A."
1.1 Statement of Work
The Grantee agrees to undertake, perform, and complete the project described in the
Grantee's Proposal, Attachment A, file a Land Corner Recordation Certificate (LCRC) pursuant
to the Corner Recordation Act, 1970 PA 74 (CRA) with the addition of a geodetic coordinate
value, the peer group date, and county representative's signature on said LCRC for each corner
identified in Attachment A under the requirements of the S SRA.
The Grantee must submit a Completion Report as specified in this Agreement, may submit
a Work Progress Report as specified in this Agreement and provide any other reports or forms
requested by the Grantor.
1.2 Detailed Budget
A. This Agreement does not commit the State of Michigan (State) or the Department
of Licensing and Regulatory Affairs (LARA) to approve requests for additional
funds at any time.
B. If applicable, travel expenses will not be reimbursed at rates greater than the State
Travel Rates, Attachment B, without the prior written consent of the Grant
Administrator.
C. Attachment A includes the Budget. The Grantee agrees that all funds shown in
Attachment A are to be spent as detailed in Attachment A.
(Rev. 10-25-17) 2
D. Changes in the Budget of less than 5 percent of the total line item amount do not
require prior written approval, but Grantee must provide notice to the Grant
Administrator.
E. Changes in the Budget equal to or greater than 5 percent of the total line item
amount will be allowed only upon prior review and written approval by the State
Grant Administrator. A formal grant amendment must be signed by both the
Grantor and Grantee.
1.3 Payment Schedule
A. The maximum amount of grant assistance offered is $377,765.00. An initial
advance of $151,106.00 (40 percent of the State Grant Amount) shall be made to
the Grantee upon submittal of the 2017 Completion Report and all required
documentation to the State Grant Administrator.
B. Progress payments up to a total of 85 percent of the Total Authorized Budget may
be made upon submission of a Grantee request indicating the grant funds received,
project expenditures incurred, and objectives completed to date, as well as backup
documentation for all expenditures. Backup documentation must include a printout
of the 245 grant account, invoice copies, and a payroll printout for any county costs
supported with the grant, and be maintained for audit purposes in order to comply
with this Agreement.
C. Payment of the final 15 percent of the grant amount shall be made after completion
of the project and after the State Grant Administrator has received and approved
the Completion Report and supporting documentation as specified in this
Agreement.
1984 PA 279 states that the State shall take all steps necessary to assure that payment for
goods or services is mailed within 45 days after receipt of the goods or services, a complete invoice
for goods or services, or a complete contract for goods or services, whichever is later.
1.4 Program Performance - Monitoring, Reporting and Documentation
A. Monitoring. The Grantee shall monitor performance to assure that time schedules
are being met and projected work by time period is being accomplished and provide
a status report to the State Grant Administrator upon request.
B. Reporting (see 1.4.C. for documentation requirements):
1. The Grantee may submit to the State Grant Administrator a Progress
Report as soon as July 1 of the grant year but no later than September 30 of
the grant year with backup documentation for work completed and
expenditures incurred during the reporting period
2. The Grantee must submit to the State Grant Administrator a Completion
Report no later than February 1 following the close of the grant year
(Rev. 10-25-17)
3
accompanied by all documentation for work completed and expenditures
incurred during the reporting period.
C. Documentation. Backup documentation must include the following, as applicable:
1. A written narrative of the total work accomplished during the grant year,
including an explanation for any additional work completed that was not
specified in the approved "Attachment A," any work not completed that was
specified in the approved "Attachment A," and any changes in an approved
line item of the budget approved in "Attachment A" (submit for
Completion Report only).
2. A narrative of any coordinated efforts with other organizations to complete
the project (submit for Completion Report only).
3. Invoices:
a. An invoice from all Peer Review Group members, each surveyor or
any other service provider for all services provided to the Grantee
under this Agreement, and other supplies and purchases, as outlined
in the approved "Attachment A" (submit for Progress Report and
Completion Report).
b. A detailed breakdown and backup documentation for any county
costs charged to the program as outlined in the approved
"Attachment A" (submit for Progress Report and Completion
Report).
4. General Ledger: The County Treasurer's print-out of the State Survey and
Remonumentation grant account or equivalent ledger providing a detailed
history of each transaction occurring within the account, including all
payroll, indirect and/or overhead expenses. If not itemized in the ledger, a
salary and fringe benefits breakdown must also be submitted for all
administrative staff (submit for Progress Report and Completion
Report).
5. An exact, fall-size copy of the recorded LCRC prepared in compliance
with the CRA and S SRA (submit for Completion Report only).
a. The LCRC must include geodetic coordinate values for each comer
recorded, signed by the county representative and reflect the date of
the peer review group meeting at which the corner was reviewed.
b. A copy must be submitted for each corner code reported on an
LCRC. If the LCRC identifies more than one corner code, the
Grantee must provide a separate copy of the LCRC for each corner
code.
(Rev. 10-25-17) 4
6. An LCRC Spreadsheet listing all corner codes recorded for filing in the
State's Corner Recordation Collection System (submit with Completion
Report only).
PART H - GENERAL PROVISIONS
2.1 Project Changes
Grantee must obtain prior written approval for project changes from the Grant
Administrator. See Section 1.2. Detailed Budget.
2.2 Delegation
Grantee may not delegate any of its obligations under the Grant without the prior written
approval of the State. Grantee must notify the State at least 90 calendar days before the proposed
delegation, and provide the State any information it requests to deteimine whether the delegation
is in its best interest. If approved, Grantee must: (a) be the sole point of contact regarding all
project matters, including payment and charges for all Grant Activities; (b) make all payments to
the subgrantee; and (c) incorporate the terms and conditions contained in this Grant in any sub grant
with a subgrantee. Grantee remains responsible for the completion of the Grant Activities,
compliance with the terms of this Grant, and the acts and omissions of the subgrantee. The State,
in its sole discretion, may require the replacement of any subgrantee.
2.3 Project Income
To the extent that it can be determined that interest was earned on advances of funds, such
interest shall be remitted to the Grantor. All other program income shall either be added to the
project budget and used to further eligible program objectives or deducted from the total program
budget for the purpose of determining the amount of reimbursable costs. The final determination
shall be made by the Grant Administrator.
2.4 Share-in-savings
The Grantor expects to share in any cost savings realized by the Grantee. Therefore, final
Grantee reimbursement will be based on actual expenditures. Exceptions to this requirement must
be approved in writing by the Grant Administrator.
2.5 Order of Spending
Unless otherwise required, Grantee shall expend funds in the following order: (1) private
or local funds, (2) federal funds, and (3) state funds. Grantee is responsible for securing any
required matching funds from sources other than the State.
2.6 Purchase of Equipment
The purchase of equipment not specifically listed in the Budget, "Attachment A," must
have prior written approval of the Grant Administrator. Equipment is defined as non-expendable
(Rev. 10-25-17) 5
personal property having a useful life of more than one year. Such equipment shall be retained by
the Grantee unless otherwise specified at the time of approval.
2.7 Accounting
The Grantee shall adhere to the Generally Accepted Accounting Principles and shall
maintain records which will allow, at a minimum, for the comparison of actual outlays with
budgeted amounts. The Grantee's overall financial management system must ensure effective
control over and accountability for all funds received. Accounting records must be supported by
source documentation including, but not limited to, balance sheets, general ledgers, time sheets
and invoices. The expenditure of state funds shall be reported by line item and compared to the
Budget.
2.8 Records Maintenance, Inspection, Examination, and Audit
The State or its designee may audit Grantee to verify compliance with this Grant. Grantee
must retain, and provide to the State or its designee upon request, all financial and accounting
records related to the Grant through the term of the Grant and for 7 years after the latter of
termination, expiration, or final payment under this Grant or any extension ("Audit Period"). If
an audit, litigation, or other action involving the records is initiated before the end of the Audit
Period, Grantee must retain the records until all issues are resolved.
Within 10 calendar days of providing notice, the State and its authorized representatives or
designees have the right to enter and inspect Grantee's premises or any other places where Grant
Activities are being performed, and examine, copy, and audit all records related to this Grant.
Grantee must cooperate and provide reasonable assistance. If any financial errors are revealed,
the amount in error must be reflected as a credit or debit on subsequent invoices until the amount
is paid or refunded. Any remaining balance at the end of the Grant must be paid or refunded within
45 calendar days.
This Section applies to Grantee, any parent, affiliate, or subsidiary organization of Grantee,
and any subgrantee that performs Grant Activities in connection with this Grant.
If the Grantee is a governmental or non-profit organization and expends the minimum level
specified in OMB Uniform Guidance ($750,000 as of December 26, 2013) or more in total federal
funds in its fiscal year, then Grantee is required to submit an Audit Report to the Federal Audit
Clearinghouse (FAC) as required in 200.36.
2.9 Competitive Bidding
The Grantee agrees that all procurement transactions involving the use of state funds shall
be conducted in a manner that provides maximum open and free competition. When competitive
selection is not feasible or practical, the Grantee agrees to obtain the written approval of the Grant
Administrator before making a sole source selection. Sole source contracts should be negotiated
to the extent that such negotiation is possible.
(Rev. 10-25-17)
6
3.0 Liability
The State is not liable for any costs incurred by the Grantee before the start date or after
the end date of this Agreement. Liability of the State is limited to the terms and conditions of this
Agreement and the grant amount.
3.1 Reserved
3.2 Safety
The Grantee, and all subgrantees are responsible for insuring that all precautions are
exercised at all times for the protection of persons and property. Safety provisions of all
Applicable Laws and building and construction codes shall be observed. The Grantee, and every
subgrantee are responsible for compliance with all federal, state and local laws and regulations in
any manner affecting the work or performance of this Agreement and shall at all times carefully
observe and comply with all rules, ordinances, and regulations. The Grantee, and all subgrantees
shall Seellfe all necessary certificates and permits from municipal or other public authorities as
may he required in connection with the performance of this Agreement
3.3 General Indemnification
Inasmuch as each party to this grant is a governmental entity of the State of Michigan, each
party to this grant must seek its own legal representation and bear its own costs, including
judgments, in any litigation which may arise from the performance of this grant. It is specifically
understood and agreed that neither party will indemnify the other party in such litigation.
3.4 Termination
A. Termination for Cause
The State may terminate this Grant for cause, in whole or in part, if Grantee, as
deteimined by the State: (a) endangers the value, integrity, or security of any
location, data, or personnel; (b) becomes insolvent, petitions for bankruptcy court
proceedings, or has an involuntary bankruptcy proceeding filed against it by any
creditor; (c) engages in any conduct that may expose the State to liability; (d)
breaches any of its material duties or obligations; or (e) fails to cure a breach within
the time stated in a notice of breach. Any reference to specific breaches being
material breaches within this Grant will not be construed to mean that other
breaches are not material.
If the State terminates this Grant under this Section, the State will issue a
termination notice specifying whether Grantee must: (a) cease performance
immediately, or (b) continue to perform for a specified period. If it is later
determined that Grantee was not in breach of the Grant, the teimination will be
deemed to have been a Termination for Convenience, effective as of the same date,
and the rights and obligations of the parties will be limited to those provided in
Subsection B, Termination for Convenience.
(Rev. 10-25-17) 7
The State will only pay for amounts due to Grantee for Grant Activities accepted
by the State on or before the date of termination, subject to the State's right to set
off any amounts owed by the Grantee for the State's reasonable costs in terminating
this Grant. The Grantee must pay all reasonable costs incurred by the State in
terminating this Grant for cause, including administrative costs, attorneys' fees,
court costs, transition costs, and any costs the State incurs to procure the Grant
Activities from other sources.
B. Termination for Convenience
The State may immediately terminate this Grant in whole or in part without penalty
and for any reason, including but not limited to, appropriation or budget shortfalls.
If the State terminates this Grant for convenience, the State will pay all reasonable
costs, as determined by the State, for State approved Grant Responsibilities.
3.5 Confficts and Ethics
Grantee will uphold high ethical standards and is prohibited from: (a) holding or acquiring
an interest that would conflict with this Grant; (b) doing anything that creates an appearance of
impropriety with respect to the award or performance of the Grant; (c) attempting to influence or
appearing to influence any State employee by the direct or indirect offer of anything of value; or
(d) paying or agreeing to pay any person, other than employees and consultants working for
Grantee, any consideration contingent upon the award of the Grant. Grantee must immediately
notify the State of any violation or potential violation of these standards. This Section applies to
Grantee, any parent, affiliate, or subsidiary organization of Grantee, and any sub grantee that
performs Grant Activities in connection with this Grant.
3.6 Non-Discrimination
Under the Elliott-Larsen Civil Rights Act, 1976 PA 453, MCL 37.2101, et seq., and the
Persons with Disabilities Civil Rights Act, 1976 PA 220, MCL 37.1101, et seq., Grantee and its
subgrantees agree not to discriminate against an employee or applicant for employment with
respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or
indirectly related to employment, because of race, color, religion, national origin, age, sex, height,
weight, marital status, or mental or physical disability. Breach of this covenant is a material breach
of this Grant.
3.7 Unfair Labor Practices
Under MCL 423.324, the State may void any Grant with a Grantee or subgrantee who
appears on the Unfair Labor Practice register compiled under MCL 423.322.
3.8 Force Majeure
Neither party will be in breach of this Grant because of any failure arising from any disaster
or acts of god that are beyond their control and without their fault or negligence. Each party will
use commercially reasonable efforts to resume performance. Grantee will not be relieved of a
breach or delay caused by its sub grantees. If immediate performance is necessary to ensure public
health and safety, the State may immediately Grant with a third party.
(Rev. 10-25-17)
8
3.9 Media Releases
News releases (including promotional literature and commercial advertisements)
pertaining to the Grant or project to which it relates must not be made without prior written State
approval, and then only in accordance with the explicit written instructions of the State.
4.0 Website Incorporation
The State is not bound by any content on Grantee's website unless expressly incorporated
directly into this Grant.
4.1 Certification Regarding Debarment
The Grantee certifies, by signature to this Agreement, that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this Agreement by any federal or State department or agency. If
the Grantee is unable to certify to any portion of this statement, the Grantee shall attach an
explanation to this Agreement.
4.2 Illegal Influence
The Grantee certifies, to the best of his or her knowledge and belief that:
A. No federal appropriated funds have been paid nor will be paid, by or on behalf of
the Grantee, to any person for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of
Congress, or an employee of a member of Congress in connection with the
awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any federal contract, grant,
loan or cooperative agreement.
B. If any funds other than federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, an officer or employee of Congress, Or an employee
of a member of Congress in connection with this grant, the Grantee shall complete
and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions.
C. The Grantee shall require that the language of this certification be included in the
award documents for all grants or subcontracts and that all subrecipients shall
certify and disclose accordingly.
The State has relied upon this certification as a material representation. Submission of this
certification is a prerequisite for entering into this Agreement imposed by 31 USC § 1352. Any
person who fails to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
(Rev. 10-25-17) 9
The Grantee certifies, to the best of his or her knowledge and belief that no state funds have
been paid nor will be paid, by or on behalf of the Grantee, to any person for influencing or
attempting to influence an officer or employee of any State agency, a member of the Legislature,
or an employee of a member of the Legislature in connection with the awarding of any state
contract, the making of any state grant, the making of any state loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of
any state contract, grant, loan or cooperative agreement.
4.3 Governing Law
This Grant is governed, construed, and enforced in accordance with Michigan law,
excluding choice-of-law principles, and all claims relating to or arising out of this Grant are
governed by Michigan law, excluding choice-of-law principles. Any dispute arising from this
Grant must be resolved in Michigan Court of Claims. Grantee consents to venue in Ingham
County, and waives any objections, such as lack of personal jurisdiction or forum non conveniens.
Grantee must appoint agents in Michigan to receive service of process.
4.4 Compliance with Laws
Grantee must comply with all federal, state and local laws, rules and regulations.
4.5 Disclosure of Litigation, or Other Proceeding
Grantee must notify the State within 14 calendar days of receiving notice of any litigation,
investigation, arbitration, or other proceeding (collectively, "Proceeding") involving Grantee, a
subgrantee, or an officer or director of Grantee or subgrantee, that arises during the term of the
Grant, including: (a) a criminal Proceeding; (b) a parole or probation Proceeding; (c) a Proceeding
under the Sarbanes-Oxley Act; (d) a civil Proceeding involving: (1) a claim that might reasonably
be expected to adversely affect Grantee's viability or financial stability; or (2) a governmental or
public entity's claim or written allegation of fraud; or (e) a Proceeding involving any license that
Grantee is required to possess in order to perfonn under this Grant.
4.6 Assignment
Grantee may not assign this Grant to any other party without the prior approval of the State.
Upon notice to Grantee, the State, in its sole discretion, may assign in whole or in part, its rights
or responsibilities under this Grant to any other party. If the State determines that a novation of
the Grant to a third party is necessary, Grantee will agree to the novation, provide all necessary
documentation and signatures, and continue to perfaun, with the third party, its obligations under
the Grant.
4.7 Entire Grant and Modification
This Grant is the entire agreement and replaces all previous agreements between the parties
for the Grant Activities. This Grant may not be amended except by signed agreement between the
parties.
(Rev. 10-25-17)
10
4.8 Grantee Relationship
Grantee assumes all rights, obligations and liabilities set forth in this Grant. Grantee, its
employees, and agents will not be considered employees of the State. No partnership or joint
venture relationship is created by virtue of this Grant. Grantee, and not the State, is responsible
for the payment of wages, benefits and taxes of Grantee's employees and any subgrantees. Prior
performance does not modify Grantee's status as an independent Grantee.
4.9 Dispute Resolution
The parties will endeavor to resolve any Grant dispute in accordance with this provision.
The dispute will be referred to the parties respective Grant Administrators or Program Managers.
Such referral must include a description of the issues and all supporting documentation. The parties
must submit the dispute to a senior executive if unable to resolve the dispute within 15 business
days. The parties will continue performing while a dispute is being resolved, unless the dispute
precludes performance. A dispute involving payment does not preclude performance.
Litigation to resolve the dispute will not be instituted until after the dispute has been
elevated to the parties' senior executive and either concludes that resolution is unlikely, or fails to
respond within 15 business days. The parties are not prohibited from instituting formal
proceedings: (a) to avoid the expiration of statute of limitations period; (b) to preserve a superior
position with respect to creditors; or (c) where a party makes a determination that a temporary
restraining order or other injunctive relief is the only adequate remedy. This Section does not limit
the State's right to terminate the Grant.
5.0 Severability
If any part of this Grant is held invalid or unenforceable, by any court of competent
jurisdiction, that part will be deemed deleted from this Grant and the severed part will be replaced
by agreed upon language that achieves the same or similar objectives. The remaining Grant will
continue in full force and effect.
5.1 Waiver
Failure to enforce any provision of this Grant will not constitute a waiver.
(Rev. 10-25-17)
11
5.2 Signatories
The signatories warrant that they are empowered to enter into this Agreement and agree to
be bound by it.
LeAmi Droste, Director Date
Bureau of Finance and Administrative Services
Department of Licensing and Regulatory Affairs
State of Michigan
Lisa Brown Date
County Grant Administrator
County of Oakland
GRANT NO. BCC 18-63
(Rev. 10-25-17) 12
5.2 Signatories
The signatories warrant that they are empowered to enter into this Agreement and agree to
be bound by it.
LeArm Droste, Director Date
Bureau of Finance and Administrative Services
Department of Licensing and Regulatory Affairs
State of Michigan
Lisa Brown Date
County Grant Administrator
County of Oakland
GRANT NO. BCC 18-63
(Rev. 10-2547) 12
5.2 Signatories
The signatories warrant that they are empowered to enter into this Agreement and agree to
be hound by it.
LeAnn Droste, Director Date
Bureau of Finance and Administrative Services
Department of Licensing and Regulatory Affairs
State of Michigan
Lisa Brown Date
County Grant Administrator
County of Oakland
GRANT NO. BCC 18-63
(Rev. 10-2547)
12
Michael C. Barger, RS.. Director (Original Signature Required)
Office of Wild Survey and Remonumentation
Grant Year: 2018
SURVEY AND REMONUMENTATION GRANT APPLICATION
Attachment A To Annual Grant Agreement
Authority: MCL 54.273
This application must be filed on or before December 31 of the calendar year immediately preceding the year in which the grant is made.
Office of Land Survey
Bureau of Construction Codes
Department of Licensing and Regulatory Affairs
Overnight Courier Service: 1st Flr, 611 W. Ottawa St., Lansing, MI 48933
U.S. Mail: PO Box 30254, Lansing, MI 48909
Telephone: (517) 241-6321 Facsimile: (517) 241-6301
Email: bccolsr@michigan,gov
www.michigan.govisbc
APPLICANT (County):
FEDERAL 1.D. #:
Grant #: BCC-
MAIN Mail Code:
P.0
Oakland
386004876
Grant Administrator
Lisa Brown
1200 N. Telegraph Rd.
County Representative
Name: Joseph C. Kapelczak
Address for Payments
Name: Oakland County Treasure Name:
Address: Address: 1200 N. Telegraph Rd Address: 12001\1. Telegraph Rd.
City: Pontiac City: Pontiac City: Pontiac
State, Zip: MI. 48341
Telephone: (248) 858-1447
Fax: (248) 858-7466
Email:
crankr@oakgov.corn
State, Zip: MI. 48341
Telephone: (248) 939-2049
Fax:
(248) 858-7466
Email:
jkapelczak@jckinc.corn
State, Zip: M.48341
Telephone: (248) 858-0624
State Grant
Reimbursement for
Expedited Expenditures under
MCL 600.2567a(4)
(< 50% of State Grant)
Total Annual Budget
(State Grant - Reimbursement =
Total Budget)
$ 377 765 00 $ 100,000.00 $ 277,765.00
I certify the information in this grant application is correct and request a 40% Start-Up Payment upon approval of an Annual Grant
Agreement.
Date Signature of County Grant Administrator (Original Signature Required)
Page 1 of 3
FICV--DRAIPeaulr11171
2018 Grant Year:
SURVEY AND REMONUMENTATION GRANT APPLICATION
Attachment A to Annual Grant Agreement
County of: Oakland
Surveying Services and Supplies
Total Surveying Services and Supplies (Items A or_B,_Cand_D
Must be a Minimum of 80% of the Total Annual Budget
Item A - Remonumentation Services
Includes all requirements under IVICI_ 54.268(2)a, i.e., monumentation or remonumentation plan includes the filing of a land
corner recordation certificate and geodetic coordinates.
Column A Column B Column C Column D Total Item A
Number or Original and
Protractred PLSS Corners
Completed by Applicant
Number of Original and
Protracted PLSS Corners
Completed by Others
Number or Original and
Protracted PLSS
Corners Revisited
No. of Property
Controlling
Corners under
MCL 54.262(h)(ii)
$ 222,265.00 48 0 36 0
Please attach a report for the work proposed. The report must
Town, Range and Corner Code; do NOT list corners by municipality.
corner code associated with it, i.e., common corner codes, and
identify who is proposing to complete the work, and for Column
as necessary.
Total No. of Corner Records proposed (A+B+C+D+commori
'nclude a corner list for the work proposed under Item A itemizing each column by
For all corners, identify when a corner/monument location has more than one
identify all corner codes filed for that corner/monument location. For Column B,
C, identify why the corners are to be proposed revisited. Attach additional pages
corner codes identified on the attached corner list): 0
Item B - Monument Maintenance Services
Includes all requirements under MCI_ 54.268(2)d, i.e., perpetual monument maintenance plan, including the filing of a land
corner recordation certificate and geodetic coordinates.
Column A Column B Column C Column D Total Item B
Number or Original and
Protractred PLSS Corners
Completed by Applicant
Number of Original and
Protracted PLSS Corners
Completed by Others
Number or Original and
Protracted PLSS
Corners Revisited
No. of Property
Controlling
Corners under
MCI_ 54.262(h)(ii)
$ 0.00 0 0 0 0
Please attach a report for the work proposed. The report must
Town, Range and Corner Code; do NOT list corners by municipality.
corner code associated with it, i.e., common corner codes, and
identify who is proposing to complete the work, and for Column
as necessary,
Total No. of Corner Records proposed (A+B+C+D+common
'nclude a corner list for the work proposed under Item 13 itemizing each column by
For all corners, identify when a corner/monument location has more than one
identify all corner codes filed for that corner/monument location. For Column B,
C, identify why the corners are to be proposed revisited. Attach additional pages
0 corner codes identified on the attached corner list):
Item C - Remonurnentation Supplies and Materials
Identify items and estimated expenses for each item. Attach additional pages as necessary.
No. of Markers: 0 x $ 0 each = $ 0 Total Item C
x $ 0 No. of Caps: 0 0 each = $
0.00 $ 0 0 0 Other: x $ each = $
Item D - Geodetic Control Maintenance and Operations
Identify items and estimated expenses for each station. Attach additional pages as necessary.
Station PID: 0 $ 0.00 Station P1D: 0 $ 0.00 Total Item D
Station PID: 0 $ 0.00 Station PID: 0 $ 0.00
0.00 Station P1D: 0 $ 0.00 Station PID: 0 $ 0.00
Subtotal Items A or B+C+D
Percent of Budget Subtotal
80 % $ 222,265.00
BCC-980 (Rev. 10)17)
2018 Grant Year:
SURVEY AND REMONUMENTATION GRANT APPLICATION Oakland County of:
item H - Peer Review Group Fees/Wages
Attach additional pages as necessary.
Hours 0 x Rate $ 0.00 . $ 0.00 or Fixed $ 36,000.( Total Item F
Comments:
36,000.00
Item G - Additional Administrative Staff Fees/Wages
Attach additional pages as necessary.
Hours 0 x Rate $ 0 = $ 0,00 or Fixed $ 8,000.0C
Identify staff by name and identify the delegated duties and responsibilities.
Administrative Services and Supplies
Total Administrative Services and Supplies (Items E, F, G, H, and I)
Can be no greater than 20% of the Total Annual Budget.
Item E - Grant Administrator Fees/Wages
Attach additional pages as necessary.
Item F - County Representative Fees/Wages
Attach additional pages as necessary.
Comments: 10,800.00
Item 1 -Administrative Supplies and Indirect Costs
Identify items and estimated expenses for each item, or identify a flat overhead rate Attach additional pages as necessary.
Percent of Budget
..20...
Total Item I
0.00
Subtotal
55,500.00
$
0 $ 0.00
0
Subtotalitems'E4Ft.GtH+.1:
:
Number of Members 6 x Fee $ x Number of Meetings 12 $ 10,801 or Fixed $ 0•00
Total Item H
Annual Budget :
Item A - Remonumentation Services
Item B Monument Maintenance Services
Item C Remonumentation Supplies and Materials
item D - Geodetic Control Maintenance and Operations
Item E - Grant Adminstrator Fees/Wages
Item F - County Representative Fees/Wages
item G - Additional Administrative Staff Fees/Wages
Item H - Peer Review Group Fees/Wages
Item I -Administrative Supplies and indirect Costs
Total MUST EQUAL "Total Annual Budget" on Page 1
222,265.00
0.00
0.00
0.00
0.00
36,000.00
8.700.00
10.800.00
0,00
277,765.00
PAGE 3 OF 3
Rr_evlan iRrIv
Exhibit "A"
2018
Center of Sections and GPS Corners, Grant Year 2018
Bloomfield Twp. T2N; R10E. Oakland County MI.
8-02;73-04; B-06; B-08; B-10; B-12
D-02; 13-04; D-06; D-08; 13-10; 13-12
F-02; F-04; F-06; F-08; F-10; F-12
H-02; 11-04; H-06; H-08; H-10; H-12
7-02; J-04; 1-06; 1-08; 7-10; 7-12
L-02; L-04; L-06; L-08; L-10; L-12
Total 36 Corners
Pontiac Twp. T3N; R10E. Oakland County MI.
L-02; L-04; L-06; L-08; L-10; L-12
Total 06 Corners
Southfield Twp. T1N; R10E, Oakland County MI.
13-02; 13-02; F-02; H-02; 7-02; L-02.
Total 06 Corners
GPS Center of Section Oakland County MI. (PLSS Corners Revisited)
Holly Twp. T5N; RO7E.
11-08; 11-10; H-12
7-02;1-04; 1-06; 1-08; 7-10; 7-12
L-10; L-12
Groveland Twp. T5N; RO8E.
B-02; B-04; B-06; B-08; B-10;73-12
13-04; D-10; 13-12
F-04; F-06; F-08; F-10; F-12
H-02; H-04; H-06; H-08; H-10; H-12
7-04; 1-06; 7-08;1-10
L-02
Total Corners for 2018
1\ ate:
Total 11 Corners
Total 25 Corners
Total 84 Corners
Remonumentation and cost of corners due to change after field
research completed. The number of corners to be remonumented probably
will increase after cost adjustments. All updates and corrections will be
detailed in the final amendment of work load. Said amendment will be
provided prior to amendment deadline.
1=WEIffii
Oakland County Clerk/Register of Deeds
www.oakgov.comicierkrod
.11=1712 WM.. 0
Register of Deeds Office
Exhibit "B"
Duties performed by Staff:
Staff:
Ronald I, Crank Jr.
Employee ID: 13285
Plat and Boundary Specialist
Oakland County
Register of Deeds
Plat Engineering Dept.
1. In house research for all contractual surveyors during Grant year.
a. Research and compile all historical data related to proposed corners to be remonumented
during a given grant year.
i, All Register of Deeds records
All Equalization records
iii. All records housed in county records retention area
iv. MDOT, DEQ, and other off site records
2. Create Maps for Peer Group meetings.
a. Aerial composite maps to scale of area to be reviewed,
b. Historical aerial composite
3. Maintain minutes for Peer Group meetings.
a. Keep tract of events during peer group meetings
i. Catalog date, attendance, approval of corners, and any other infoimation during said
meetings.
4. Notify surveyors of Peer Group meetings.
a. Notify community surveyors about time and date of Peer Group meetings.
5. Maintain and house all approved dossier files,
a. Validate that all information is in approved dossier before it is filed.
b. Place DOW approved dossier file in proper location.
c. Inventory dossier filing system to insure documents are properly placed.
d. If a dossier has been destroyed or missing, contacts Remon surveyors to acquire replacement
dossier,
e. Scan dossier contents and electronically store images.
i. Provide access to images.
6. Validate state plane coordinates on LCRC against approved data to verify accuracy.
a. When a new corner is approved and a LCRC is submitted for recording, the State Plane
Coordinate data is validated to insure the coordinates are correct.
i. Using the county GIS the coordinates are inputted to create control corners on the
Survey Grid layer.
These control points are inversed to achieve bearing and distance data which will be
compared against information on the LCRC and in the Dossier.
Administrative Offices
1200 N Telegraph, Dept 415
Pontiac MI 48341-0415
(248) 858-0560
clerk@co, oaklandmi,ns
Elections Division
1200 N Telegraph, Dept 417
Pontiac MI 48341-0417
(248) 858-0564
elections@co.oalcland.mi,us
Legal & Vital Records
1200N Telegraph, Dept 413
Pontiac MI 48341-0413
(248) 858-0581
clerklegal@co,oaldand.mi.us
Register of Deeds Office
1200 N Telegraph, Dept 480
Pontiac MI 48341-0480
(248) 858-0605
deeds@co.oaklandmi.us
Oakland County Clerk/Register of Deeds
www.oalcgov.com/clerkrod
7. Validate new surveys and legal documents to confirm that correct corner is being used.
a. Maps new recorded Act 132 surveys and other legal description documents in the GIS Remon
survey layer to validate document is using the correct remonumented corner.
i, This gives us a heads up on possible movement of error hi placement of
remonumented corner.
ii. Also allows us to track the possible party whom may have disturbed said corner.
1. This allows us to have the authority to bill said party for replacement costs.
8. File into dossier files new recorded documents.
a. As new related surveys are recorded they are added to the existing dossier file.
9. Provide survey community with information housed in dossier files.
a. Assist surveyors or there field crew with access to the dossier filing system.
b. Make copies for interested parties of approved dossiers.
10. Assist survey community with research regarding section corners.
a. Provide direction to any surveyor or crew member to any housed information within Register
of Deeds regarding remonumentation.
11. Notify contracted Remon surveyors of publics concerns about specific remonumented corner.
a. If a landowner is confused to the intent of the remonumentation project we will explain the
purpose and result of the project.
b. If landowner still not satisfied with answer, contracted surveyor of said corner will be notified
to contact landowner.
12. Relate possible errors or disturbance regarding a section corner to the contracted remonumentation
surveyors.
a. If a document or complaint comes in that indicates that a corner has been disturbed the peer
group is notified of situation.
13. Maintain status of work progress during annual grant year.
a. Inventory the status of the work flow during the grant year.
i. Keep tract of corners that have been approved, LCRC' s, and Dossier files.
ii. Keep tract of Maintenance corners.
iii. Keep tract of corners that have been invoiced for payment.
iv. Attain to all accounting and auditing.
14. Input and update the on line State Remonumentation Survey site.
a. Input remonumentation data into the Survey Oakland online site.
i. State Plane Coordinate, nearing and Distance, Monument Agent, Remon Date, Etc,
15. Currently working on a program to scan approved remonumentation dossiers to allow for on line
access to said dossiers.
a. Currently working on development of a scanning project to scan the contents of an approved
dossier file to be accessed through Survey Oakland online site.
i. Surveyors will be able to view and print any contents of the dossier file.
ii. Program will allow for new data input after original scan.
Validate scanned dossiers to insure all documents are included.
16. Compile historical county remonumentation status of all remonumented corners.
a. Auditing every corner remonumented since program inception.
Administrative Offices
1200 N Telegraph, Dept 415
Pontiac MI 48341-0415
(248) 858-0560
clerk@comaklandmiats
Elections Division
1200 N Telegraph, Dept 417
Pontiac MI 48341-0417
(248) 858-0564
elections@co.oakiand.tni.us
Legal St. Vital Records
1200 N Telegraph, Dept 413
Pontiac MI 48341-0413
(248) 858-0581
clerklegal@co,oakland.rnius
Register of Deeds Office
1200 N Telegraph, Dept 480
Pontiac M148341-0480
(248) 858-0605
deeds@co.oakland.mi.us
Oakland County Clerk/Register of Deeds
WWW.oakgov.coni/clerkrod
b. Researching Falling and Meander Corner for future completion.
17. Manage all Grant approval, acceptance, and closing processes.
a. Prepare all paperwork for each grant process.
b. Provide all required county depattnients with grant infolmation.
c. Present grant procedures (Approval, Acceptance, & Closing) to County Board of
Commissioners.
18. Manage the Administrative business:
a. Attend and present all Remonumentation issues to Oakland County's Board of
Commissioners, and Financial and Grant departments.
b. Correspond with the State of Michigan LARA, all Remonumentation Administrative matters.
c. Handle all public and local governmental issues regarding Remonumentation.
19. Audit all Remonumentation Vendor Invoices:
a. Review all invoices prior to approving for requisition.
i. This avoids possible billing of incorrect comer, or the rebilling of a corner
previously paid.
Validate that the work is properly billed.
b. Manage all accounting to insure annual program remains on budget.
20. Grant Liaison between all county departments.
a. Provide county depai intents with business interest regarding the Retnonumentation Grant
with infoi illation and paperwork related to grant.
b. Through communications with government departments, keep all stages of the governmental
workflow current to avoid any delays in the grant and vendor monument process.
Administrative Offices
1200 N Telegraph, Dept 415
Pontiac MI 48341-0415
(248) 858-0560
clerkgco,ealcland,mi.tis
Elections Division
1200 N Telegraph, Dept 417
Pontiac MI 48341-0417
(248) 858-0564
elections@co,oalcland.mi.us
Legal & Vital Records
1200 N Telegraph, Dept 413
Pontiac MI 48341-0413
(248) 858-0581
elerklegal@co.oakland.mi,us
Register of Deeds Office
1200 N Telegraph, Dept 480
Pontiac MI 48341-0480
(248) 858-0605
deeds@co.oakland.mi.us
Oakland County
Peer Group
Information
Peer Member Company Address Phone
Joseph C. Kapelczak JCK Group Inc. 8615 Richardson Rd.
STE.100
Commerce, MI. 48390
248-939-2049
Huston Kennedy Kennedy Surveying Inc. 105 N. Washington St.
Oxford, MI. 48371
248-628-4241
David P. Smith David P Smith & Associates 8615 Richardson Rd.
STE. 100
Walled Lake, MI. 48390
248-363-1515
Timothy Hart Kieft Engineering Inc. 5851 S. Main St.
STE. 1
Clarkston, MI. 48346
248-625-5251
Chris Asiala Giffels Webster Engineering
Inc.
28 W. Adams Ave.
Detroit, MI. 48226-1609
313-962-4442
Ginger Michalski-Wallace Alpine Engineering Inc. 46892 West Rd.
Suite 109
Novi, MI.
248-926-3701
Gary M. Chalice Hubbell Roth & Clark Inc. 555 Hulet Dr.
Bloomfield Hills, MI.
48302
248-454-6300
DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET,
VEHICLE AND TRAVEL SERVICES (VTS)
SCHEDULE OF TRAVEL RATES FOR CLASSIFIED AND UNCLASSIFIED EMPLOYEES
Effective October 1, 2017
MICHIGAN SELECT CITIES *
Individual
Lodging** $75.00
Breakfast $10.25
Lunch $10.25
Dinner $24.25
MICHIGAN IN-STATE ALL OTHER
Individual
Group Meeting pre-arranged and approved
$75.00
$13.25
$13.25
$27.25
Group Meeting pre-arranged and approved
Lodging" $75.00 $75.00
Breakfast $ 8.50 $11.50
Lunch $ 8.50
$11.50
Dinner $19.00 $22.00
Per Diem
Lodging
Breakfast
Lunch
Dinner
$81.60
$45.50
$ 8.50
$ 8.50
$19.00
OUT-OF-STATE SELECT CITIES*
Individual
Lodging** Contact Conlin Travel
Breakfast $13.00
Lunch $13.00
Dinner $25.25
OUT-OF-STATE ALL OTHER
Group Meeting pre-arranged and approved
Contact Conlin Travel
$16.00
$16.00
$28.25
Lodging**
Breakfast
Lunch
Dinner
Individual
Contact Conlin Travel
$10.25
$10.25
$23.50
Group Meeting pre-arranged and approved
Contact Conlin Travel
$13.25
$13.25
$26.50
Per Diem
Lodging
Breakfast
Lunch
Dinner
$89.50
$45.50
$10.25
$10.25
$23.50
Incidental Costs (per overnight stay) $5.00
Mileage Rates
Premium Rate $0.535 per mile
Standard Rate $0.340 per mile
*See Select High Cost City Listing
**Lodging available at State Rate, or call Conlin Travel at 877-654-2179 or www.somtravel.com
SELECT HIGH COST CITY LIST
TRAVEL RATE REIMBURSEMENT FOR CLASSIFIED and UNCLASSIFIED
EMPLOYEES EFFECTIVE October 1,2017
Michigan Select Cities/Counties
Cities Counties
Ann Arbor, Auburn Hills, Detroit, Grand Rapids
Holland, Mackinac Island, Petoskey
Pontiac, South Haven, Traverse City, Leland
All of Wayne and Oakland
Out of State Select Cities/Counties
State City/County Counties
Arizona Phoenix, Scottsdale, Sedona
Massachusetts Boston (Suffolk), Burlington,
Cambridge, Woburn, Martha's
Vineyard California Los Angeles (Los Angeles, Orange &
Ventura Counties, Edwards AFB),
Eureka, Arcata, Mckinleyville, Mammoth
Lakes, Mill Valley/San Rafael/Novato
Minnesota Minneapolis/St. Paul (Hennepin an
Ramsey Counties)
Monterey, Palm Springs, Sand Diego,
San Francisco, Santa Monica, South Lake Nevada Las Vegas
Tahoe, Truckee, Yosemite National Park
Colorado Aspen, Steamboat Springs, Telluride, Vail New Mexico Santa Fe
Connecticut
District of
Columbia
Bridgeport/Danbury
Washington DC (also the cities of
Alexandria, Falls Church and Fairfax,
and the counties of Arlington and Fairfax,
in Virginia; and the counties of
New York Lake Placid, Manhattan (the
borough of Manhattan, Brooklyn,
Bronx, Queens and Staten Island,
Riverhead, Ronkonkoma,
Melville
Montgomery and Prince George's in Pennsylvania Bucks County, Pittsburgh
Maryland)
Florida Boca Raton, Delray Beach, Jupiter,
Fort Lauderdale, Key West
Rhode Island Bristol, Jamestown,
Middletown/Newport (Newport
County) Providence
Idaho Sun Valley/Ketchum Texas Austin, Dallas, Houston (LB.
Johnson Space Center)
Illinois Chicago (Cook and Lake counties) Utah Park City (Summit County)
Louisiana New Orleans Vermont Manchester, Montpelier, Stowe
Maine Bar Harbor (Lamoille County)
Virginia Alexandria, Falls Church, Fairfax
Maryland Montgomery & Prince George County
Baltimore City, Ocean City Washington Port Angeles, Port Townsend,
Seattle
Oakland County
2018
Remonumentation Grant Application
I certify the information in this grant application is correct to the best of my knowledge, and the county
has the capability to perform the work specified through one or more licensed professional surveyors.
Signature of Oakland County Chairperson of the Board of Commissioners (Originals Only)
Date
Oakland County
2018
Remonumentation Grant Acceptance
Resolution and Oakland County Board of Commissioners Approval;
Resolution No.
Date:
I certify the information in this grant application is correct to the best of my knowledge, and the county
has the capability to perform the work specified thought one or more licensed professional surveyors.
Signature of Oakland County Chairperson of the Board of Commissioners (Originals Only)
Date
Oakland County
2018
Remonumentation Grant Acceptance
Resolution and Oakland County Board of Commissioners Approval;
Resolution No.
Date:
I certify the information in this grant'application is correct to the best of my knowledge, and the county
has the capability to perform the work specified thought one or more licensed professional surveyors.
Signature of Oakland County Chairperson of the Board of Commissioners (Originals Only)
Date
Oakland County
2018
Remonumentation Grant Acceptance
Resolution and Oakland County Board of Commissioners Approval;
Resolution No.
Date:
I certify the information in this grant application is correct to the best of my knowledge, and the county
has the capability to perform the work specified thought one or more licensed professional surveyors.
Signature of Oakland County Chairperson of the Board of Commissioners (Originals Only)
Date
Ommissioner Thomas Middleton,
Chairperson, Finance Committee
FISCAL NOTES .(MISC. #17326) December 7, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: CLERK/REGISTER OF DEEDS — 2018 SURVEY AND REMONUMENTATION GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution
and finds:
1. The Michigan Department of Licensing and Regulatory Affairs (LARA) Bureau of Construction
Codes, Office of Land Survey and Remonumentation awarded the Oakland County Clerk/Register
of Deeds funding in the amount of $377,765 for the Remonumentation program, with no County
match required.
2. Of the total grant award, $277,765 will fund current program costs and $100,000 as reimbursement
to the Register of Deeds Automation Fund (#21160) for expedited expenditures.
3. The grant period is from January 1, 2018 through December 31, 2018.
4. The grant will partially reimburse one (1) existing full time eligible GF/GP Plat & Boundary Review
Specialist, position #09329.
5. The future level of service, including personnel will be contingent upon the level of funding available
from the State.
6. A FY 2018 budget amendment is recommended for Special Revenue to reflect the new grant award
as follows:
FY 2018 FY 2018
CLERK SURVEY REMONUMENTATION FUND (#29220) Adopted Amended
GR0000000345 Bud Ref: 2018 Analysis: GLB Activity A Budget Amendment Budget
Revenue
2010401-185010-615572
Expenditures
2010401-1 72 180-702010
2010401-172180-730373
2010401-172-180-730709
2010401-172180-731458
State Grants
Total Revenues
Salaries
Contracted Services
Fees- Per Diem
Professional Services
Total Expenditures
$261,530 $ 16,235 $ 277,765
$261,530 $ 16,235 $ 277,765
$ 5,930 $ 2,770 $ 8,700
36,000 0 36,000
10,500 300 10,800
209.100 13,165 222,265
$261,530 $ 16,235 $ 277,265
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #17326 December 7, 2017
Moved by KowaII supported by Jackson the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, KowaII, Long, McGillivray,
Middleton, Quarles, Tietz, Weipert, Woodward, Zack, Berman, Crawford. (17)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
t
GERALD D. POISSON
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A(7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
accurate .copy of a resolution adopted by the Oakland County Board of Commissioners on December 7,
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
2017, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 7 1 day of December, 2017. 4
Lisa Brown, Oakland County