HomeMy WebLinkAboutResolutions - 2017.12.07 - 23198MISCELLANEOUS RESOLUTION 11.17328 December 7, 2017
BY: Commissioner Christine Long, Chairperson, General Government Committee
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - FISCAL YEAR 2018
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Environmental Quality (MDEQ), has awarded a reimbursement
agreement to the Oakland County Health Division beginning October 1, 2017 through September 30, 2018, for
services related to Non-community — Type II Water Supply, Long-Term Drinking Water Monitoring, Public
Swimming Pool Inspections, Septage Waste, Campground Inspection, and Medical Waste Regulation
Inspections; and
WHEREAS all the services referenced above are on-going; and
WHEREAS the Fiscal Year 2017 MDEQ Reimbursement Agreement reflected a total potential funding amount
of $256,498; and
WHEREAS the Fiscal Year 2018 MDEQ Reimbursement Agreement reflects a total potential funding amount
of $255,124, which is a decrease of $1,374 in potential funding from the previous agreement; and
WHEREAS no personnel changes have been requested for the reimbursement programs at this time; and
WHEREAS this Reimbursement Agreement has completed the Grant Review Process in accordance with the
Board of Commissioners grant procedures and is recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Michigan Department of Environmental Quality Agreement in the total potential amount of $255,124, beginning
October 1, 2017 through September 30, 2018.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Reimbursement
Agreement and approve changes and extensions not to exceed fifteen percent (15%), which is consistent with
the agreement as originally approved.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
Commissioner Christine Long ,(Divtrict #7
Chairperson, General GovernmsM Committee
GENERAL GOVERNMENT COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
GRANT REVIEW SIGN OFF Health Division
GRANT NAME: FY 2018 MDEQ — Local Health Department Agreement
FUNDING AGENCY: Michigan Department of Environmental Quality
DEPARTMENT CONTACT PERSON: Rachel Shymkiw 2-2151
STATUS: Grant Acceptance
DATE: November 9, 2017
Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal
Note, and this Sign Off email containing grant review comments) may be requested to be place on the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (11/6/2017)
Department of Human Resources:
I-111 Approved (No Committee) — Lori Taylor (11/6/2017)
Risk Management and Safety:
Approved by Risk management. — Robert Erlenbeck (11/6/2017)
Corporation Counsel:
Approved. — Sharon M. Barnes (11/9/2017)
DEPARTMENT OF HEALTH AND
HUMAN SERVICES/HEALTH
DIVISION
FY 2017/2018 MICHIGAN DEPARTMENT OF ENVIRONMENTAL
QUALITY REIMBURSEMENT AGREEMENT ACCEPTANCE
Each year the Oakland County Health Division (OCHD) enters into a contract with the Michigan
Department of Environmental Quality (MDEQ) to carry out the following activities:
Noncommunity Water Supply (Type II)
The OCHD monitors water supplies that are not community owned but supply water to the
general public through the course of doing business.
Long-term Drinking Water Monitoring
The OCHD collects water samples to monitor drinking water supplies in areas of known or
suspected contamination as identified by DEQ. Testing is conducted in DEQ lab.
Swimming Pool Program
The OCHD makes inspections, monitors water sampling activities, mails results, and
investigates complaints of swimming pools and spas that are open to the public in Oakland
County.
Septage Waste Program
The OCHD inspects land septage disposal sites annually and septage waste motor vehicles as
licenses are renewed.
Campground Inspections
The OCHD inspects public campgrounds and facilities yearly for license renewal.
Medical Waste Regulatory Inspections
The OCHD inspects a random sample of registered medical waste producers that
function as small, relatively low volume producers of medical waste.
STATE OF MICHIGAN
DEPARTMENT OF ENVIRONMENTAL QUALITY
LANSING
DI
RICK SNYDER
GOVERNOR
C. HEIDI GRETHER
DIRECTOR
November 2, 2017
Leigh-Anne Stafford, Health Officer
Oakland County Health Division
1200 N Telegraph
Pontiac, Michigan 48341-1032
Dear Ms. Stafford:
SUBJECT: Fiscal Year (FY) 2018 Local Health Department Grant Agreement (Agreement)
Enclosed for your review and signature is an original copy of the Agreement funding for
FY 2018 for Oakland County Health Division. Please print off two copies and sign both as
originals (in blue ink and scanned in color). When the Agreement has been signed by both
parties, an original will be returned to you.
If you have any questions regarding the programs or overall grant administration, you can
contact me at 517-284-6543; kieblern@michigan.gov ; or at Department of Environmental
Quality, Drinking Water and Municipal Assistance Division, Administration Section,
P.O. Box 30817, Lansing, Michigan 48909-8311.
Sincerely,
Nicole Kiebler
Grant Coordinator
Administration Section
Drinking Water and Municipal Assistance Division
Enclosure
CONSTITUTION HALL • 525 WEST ALLEGAN STREET • P.O. BOX 30473 • LANSING, MICHIGAN 48909-7973
www.michigan.gov/deq • (800) 662-9278
DE€1
LOCAL HEALTH DEPARTMENT GRANT AGREEMENT
BETWEEN THE
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
AND OAKLAND COUNTY HEALTH DIVISION
This Grant Agreement ("Agreement") is made between the Michigan Department of Environmental Quality,
(DEQ), Drinking Water and Municipal Assistance Division (DWMAD) ("State"), and OAKLAND COUNTY
HEALTH DIVISION ("Grantee").
The purpose of this Agreement is to provide funding in exchange for work to be performed for the project
named below. The State is authorized to provide grant assistance pursuant to Michigan Safe Drinking Water
Act, 1076, PA 399. As amended; Natural Resources and Environmental Protection Act, 1994, PA 451, as
amended, Parts 117 and 201; Public Health Act, 1978, PA 368, as amended; and Federal Water Pollution
Control Act, 33 U.S.C. 1251 et seq. Legislative appropriation of Funds for grant assistance is set forth in Public
Act 107 of 2017. This Agreement is subject to the terms and conditions specified herein.
Project Name: Local Health Department Grant
Amount of grant state: $239,914.00
Start Date (date executed by DEQ): October 1, 2017
[unless alternate date specified]
GRANTEE CONTACT:
Leigh-Anne Stafford, Health Officer
Name/Title
OAKLAND COUNTY HEALTH DIVISION
Organization
1200 N Telegraph
Address
Pontiac, Michigan 48341-1032
Address
(248) 858-1312
Telephone number
(248) 452-9758
Fax number
staffordl@oakgov.com
E-mail address
38-6004876
Federal ID number
Grantee DUNS number
Amount of grant: $255,124.00
Amount of grant federal: $15,210.00
End Date: September 30, 2018
STATE'S CONTACT:
Nicole Kiebler, Grant Coordinator
Name/Title
Drinking Water and Municipal Assistance Division
Dividon/Bureau/Offic,e
P.O. Box 30817
Address
Lansing, Michigan 48909-8311
Address
517-284-6543
Telephone number
517-241-1328
Fax number
kieblern@michigan.gov
E-mail address
The individuals signing below certify by their signatures that they are authorized to sign this Agreement on
behalf of their agencies and that the parties will fulfill the terms of this Agreement, including any attached
appendices, as set forth herein.
FOR THE GRANTEE:
Signature
Date
Name/Title
FOR THE STATE:
Signature
Name/Title
Date
I. PROJECT SCOPE
This Agreement and its appendices constitute the entire Agreement between the State and the
Grantee and may be modified only by written agreement between the State and the Grantee.
(A) The scope of this project is limited to the activities specified in Appendix A and such activities as
are authorized by the State under this Agreement. Any change in project scope requires prior written
approval in accordance with Section III, Changes, in this Agreement.
(B) By acceptance of this Agreement, the Grantee commits to complete the project identified in
Appendix A within the time period allowed for in this Agreement and in accordance with the terms
and conditions of this Agreement.
II. AGREEMENT PERIOD
Upon signature by the State, the Agreement shall be effective from the Start Date until the End Date
on page 1. The State shall have no responsibility to provide funding to the Grantee for project work
performed except between the Start Date and the End Date specified on page 1. Expenditures
made by the Grantee prior to the Start Date or after the End Date of this Agreement are not eligible
for payment under this Agreement.
CHANGES
Any changes to this Agreement shall be requested by the Grantee or the State in writing and
implemented only upon approval in writing by the State. The State reserves the right to deny
requests for changes to the Agreement or to the appendices. No changes can be implemented
without approval by the State.
IV. GRANTEE DELIVERABLES AND REPORTING REQUIREMENTS
The Grantee shall submit deliverables and follow reporting requirements specified in Appendix A of
this Agreement.
(A) The Grantee must complete and submit quarterly financial and/or progress reports according to a
form and format prescribed by the State and must include supporting documentation of eligible
project expenses. These reports shall be due according to the following:
Reporting Period Due Date
January 1 — March 31 April 30
April 1 — June 30 July 31
July 1 — September 30 Before October 15*
October 1 — December 31 January 31
*Due to the State's year-end closing procedures, there will be an accelerated due date for the report
covering July 1 — September 30. Advance notification regarding the due date for the quarter ending
September 30 will be sent to the Grantee. If the Grantee is unable to submit a report in early
October for the quarter ending September 30, an estimate of expenditures through September 30
must be submitted to allow the State to complete its accounting for that fiscal year.
The forms provided by the State shall be submitted to the State's contact at the address on page 1.
(B) The Grantee shall provide a final project report in a format prescribed by the State. The Grantee
must provide a draft final report 45 days prior to the end date of the agreement. The Grantee shall
submit the final status report, including all supporting documentation for expenses, along with the
final project report and any other outstanding products within 30 days from the End Date of the
Agreement.
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(C) The Grantee must provide all products and deliverables in accordance with Appendix A.
V. GRANTEE RESPONSIBILITIES
(A) The Grantee agrees to abide by all applicable local, state, and federal laws, rules, ordinances,
and regulations in the performance of this grant.
(B) All local, state, and federal permits, if required, are the responsibility of the Grantee. Award of
this grant is not a guarantee of permit approval by the State.
(C) The Grantee shall be solely responsible to pay all applicable taxes and fees, if any, that arise
from the Grantee's receipt or execution of this grant.
(D) The Grantee is responsible for the professional quality, technical accuracy, timely completion,
and coordination of all designs, drawings, specifications, reports, and other services submitted to
the State under this Agreement. The Grantee shall, without additional compensation, correct or
revise any errors, omissions, or other deficiencies in drawings, designs, specifications, reports, or
other services.
(E) The State's approval of drawings, designs, specifications, reports, and incidental work or
materials furnished hereunder shall not in any way relieve the Grantee of responsibility for the
technical adequacy of the work. The State's review, approval, acceptance, or payment for any of
the services shall not be construed as a waiver of any rights under this Agreement or of any cause
of action arising out of the performance of this Agreement.
(F) The Grantee acknowledges that it is a crime to knowingly and willingly file false information with
the State for the purpose of obtaining this Agreement or any payment under the Agreement, and
that any such filing may subject the Grantee, its agents, and/or employees to criminal and civil
prosecution and/or termination of the grant.
VI. USE OF MATERIAL
Unless otherwise specified in this Agreement, the Grantee may release information or material
developed under this Agreement, provided it is acknowledged that the State funded all or a portion
of its development.
The State, and federal awarding agency, if applicable, retains a royalty-free, nonexclusive and
irrevocable right to reproduce, publish, and use in whole or in part, and authorize others to do so, any
copyrightable material or research data submitted under this grant whether or not the material is
copyrighted by the Grantee or another person. The Grantee will only submit materials that the State
can use in accordance with this paragraph.
VII. ASSIGNABILITY
The Grantee shall not assign this Agreement or assign or delegate any of its duties or obligations
under this Agreement to any other party without the prior written consent of the State. The State
does not assume responsibility regarding the contractual relationships between the Grantee and any
subcontractor.
VIII. SUBCONTRACTS
The State reserves the right to deny the use of any consultant, contractor, associate, or other
personnel to perform any portion of the project. The Grantee is solely responsible for all contractual
activities performed under this Agreement. Further, the State will consider the Grantee to be the sole
point of contact with regard to contractual matters, including payment of any and all charges resulting
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from the anticipated Grant. All subcontractors used by the Grantee in performing the project shall be
subject to the provisions of this Agreement and shall be qualified to perform the duties required.
IX. NON-DISCRIMINATION
The Grantee shall comply with the Elliott Larsen Civil Rights Act, 1976 PA 453, as amended,
MCL 37.2101 et seq., the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended,
MCL 37.1101 at seq., and all other federal, state, and local fair employment practices and equal
opportunity laws and covenants that it shall not discriminate against any employee or applicant for
employment, to be employed in the performance of this Agreement, with respect to his or her hire,
tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to
employment, because of his or her race, religion, color, national origin, age, sex, height, weight,
marital status, or physical or mental disability that is unrelated to the individual's ability to perform
the duties of a particular job or position. The Grantee agrees to include in every subcontract
entered into for the performance of this Agreement this covenant not to discriminate in
employment. A breach of this covenant is a material breach of this Agreement.
X. UNFAIR LABOR PRACTICES
The Grantee shall comply with the Employers Engaging in Unfair Labor Practices Act, 1980 PA
278, as amended, MCL 423.321 at seq.
XI. LIABILITY
(A) The Grantee, not the State, is responsible for all liabilities as a result of claims, judgments, or
costs arising out of activities to be carried out by the Grantee under this Agreement, if the liability is
caused by the Grantee, or any employee or agent of the Grantee acting within the scope of their
employment or agency.
(B) Nothing in this Agreement should be construed as a waiver of any governmental immunity by the
Grantee, the State, its agencies, or their employees as provided by statute or court decisions.
XII. CONFLICT OF INTEREST
No government employee, or member of the legislative, judicial, or executive branches, or member of
the Grantee's Board of Directors, its employees, partner agencies, or their families shall benefit
financially from any part of this Agreement.
XIII. ANTI-LOBBYING
If all or a portion of this Agreement is funded with federal funds, then in accordance with OMB
Circular A-21, A-87, or A-122, as appropriate, the Grantee shall comply with the Anti-Lobbying Act,
which prohibits the use of all project funds regardless of source, to engage in lobbying the state or
federal government or in litigation against the State. Further, the Grantee shall require that the
language of this assurance be included in the award documents of all subawards at all tiers.
If all or a portion of this Agreement is funded with state funds, then the Grantee shall not use any of
the grant funds awarded in this Agreement for the purpose of lobbying as defined in the State of
Michigan's lobbying statute, MCL 4.415(2). "'Lobbying' means communicating directly with an
official of the executive branch of state government or an official in the legislative branch of state
government for the purpose of influencing legislative or administrative action." The Grantee shall
not use any of the grant funds awarded in this Agreement for the purpose of litigation against the
State. Further, the Grantee shall require that language of this assurance be included in the award
documents of all subawards at all tiers.
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XIV. DEBARMENT AND SUSPENSION
By signing this Agreement, the Grantee certifies that it has checked the federal
debarment/suspension list at www.SAM.qov to verify that its agents, and its subcontractors:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or the state.
(2) Have not within a three-year period preceding this Agreement been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state, or
local) transaction or contract under a public transaction, as defined in 45 CFR 1185;
violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving stolen
property.
(3) Are not presently indicted or otherwise criminally or civilly charged by a government entity
(federal, state, or local) with commission of any of the offenses enumerated in subsection (2).
(4) Have not within a three-year period preceding this Agreement had one or more public
transactions (federal, state, or local) terminated for cause or default.
(5) Will comply with all applicable requirements of all other state or federal laws, executive
orders, regulations, and policies governing this program.
XV. AUDIT AND ACCESS TO RECORDS
The State reserves the right to conduct a programmatic and financial audit of the project, and the
State may withhold payment until the audit is satisfactorily completed. The Grantee will be required
to maintain all pertinent records and evidence pertaining to this Agreement, including grant and any
required matching funds, in accordance with generally accepted accounting principles and other
procedures specified by the State. The State or any of its duly authorized representatives must have
access, upon reasonable notice, to such books, records, documents, and other evidence for the
purpose of inspection, audit, and copying. The Grantee will provide proper facilities for such access
and inspection. All records must be maintained for a minimum of [five] years after the final payment
has been issued to the Grantee by the State.
XVI. INSURANCE
(A) The Grantee must maintain insurance or self-insurance that will protect it from claims that may
arise from the Grantee's actions under this Agreement.
(B) The Grantee must comply with applicable workers' compensation laws while engaging in
activities authorized under this Agreement.
XVII. OTHER SOURCES OF FUNDING
The Grantee guarantees that any claims for reimbursement made to the State under this
Agreement must not be financed by any source other than the State under the terms of this
Agreement. If funding is received through any other source, the Grantee agrees to delete from
Grantee's billings, or to immediately refund to the State, the total amount representing such
duplication of funding.
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XVI I. COMPENSATION
(A) A breakdown of costs allowed under this Agreement is identified in Appendix A. The State will
pay the Grantee a total amount not to exceed the amount on page 1 of this Agreement, in
accordance with Appendix A, and only for expenses incurred [and paid]. All other costs necessary to
complete the project are the sole responsibility of the Grantee.
(B) Expenses incurred by the Grantee prior to the Start Date or after the End Date of this Agreement
are not allowed under the Agreement, unless otherwise specified in Appendix A.
(C) The State will approve payment requests after approval of reports and related documentation as
required under this Agreement.
(D) The State reserves the right to request additional information necessary to substantiate payment
requests.
(E) Payments under this Agreement may be processed by Electronic Funds Transfer (EFT). The
Grantee may register to receive payments by EFT at the Contract & Payment Express Web Site
(http://vvww.cpexpress.state.mi.us).
XIX. CLOSEOUT
(A) A determination of project completion, which may include a site inspection and an audit, shall be
made by the State after the Grantee has met any match obligations, satisfactorily completed the
activities, and provided products and deliverables described in Appendix A.
(B) Upon issuance of final payment from the State, the Grantee releases the State of all claims
against the State arising under this Agreement. Unless otherwise provided in this Agreement or by
State law, final payment under this Agreement shall not constitute a waiver of the State's claims
against the Grantee.
(C) The Grantee shall immediately refund to the State any payments in excess of the costs allowed
by this Agreement.
XX. CANCELLATION
This Agreement may be canceled by the State, upon 30 days written notice, due to Executive
Order, budgetary reduction, other lack of funding, upon request by the Grantee, or upon mutual
agreement by the State and Grantee. The State may honor requests for just and equitable
compensation to the Grantee for all satisfactory and eligible work completed under this Agreement
up until 30 days after written notice, upon which time all outstanding reports and documents are
due to the State and the State will no longer be liable to pay the grantee for any further charges to
the grant.
XXI. TERMINATION
(A) This Agreement may be terminated by the State as follows.
(1) Upon 30 days written notice to the Grantee:
a. If the Grantee fails to comply with the terms and conditions of the Agreement, or with the
requirements of the authorizing legislation cited on page 1, or the rules promulgated
thereunder, or other applicable law or rules.
b. If the Grantee knowingly and willingly presents false information to the State for the
purpose of obtaining this Agreement or any payment under this Agreement.
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c. If the State finds that the Grantee, or any of the Grantee's agents or representatives,
offered or gave gratuities, favors, or gifts of monetary value to any official, employee, or
agent of the State in an attempt to secure a subcontract or favorable treatment in
awarding, amending, or making any determinations related to the performance of this
Agreement.
d. If the Grantee or any subcontractor, manufacturer, or supplier of the Grantee appears in
the register of persons engaging in unfair labor practices that is compiled by the
Michigan Department of Licensing and Regulatory Affairs or its successor.
e. During the 30-day written notice period, the State shall withhold payment for any findings
under subparagraphs a through d, above and the Grantee will immediately cease
charging to the grant and stop earning match for the project (if applicable).
(2) Immediately and without further liability to the State if the Grantee, or any agent of the
Grantee, or any agent of any subcontract is:
a. Convicted of a criminal offense incident to the application for or performance of a State,
public, or private contract or subcontract;
b. Convicted of a criminal offense, including but not limited to any of the following:
embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving
stolen property, or attempting to influence a public employee to breach the ethical
conduct standards for State of Michigan employees;
c. Convicted under State or federal antitrust statutes; or
d. Convicted of any other criminal offense that, in the sole discretion of the State, reflects
on the Grantee's business integrity.
e. Added to the federal or state Suspension and Debarment list.
(B) If a grant is terminated, the State reserves the right to require the Grantee to repay all or a
portion of funds received under this Agreement.
XXII. IRAN SANCTIONS ACT
By signing this Agreement, the Grantee is certifying that it is not an Iran linked business, and that
its contractors are not Iran linked businesses, as defined in MCL 129.312.
XXII. DISCLOSURE OF INFORMATION
All reports and other printed or electronic material prepared by or for the Grantee under the
Agreement will not be distributed without the prior written consent of the State except for items
disclosed in response to a Freedom of Information Act request, Court Order or subpoena.
XXIV. QUALITY ASSURANCE/QUALITY CONTROL
A project-specific Quality Assurance Project Plan (QAPP) must be submitted to the State in
accordance with guidance provided by the DEQ project administrator. Monitoring conducted prior to
final DEQ approval of the QAPP will not be reimbursed.]
XXV. FEDERAL FUNDING REQUIREMENTS
A maximum of $15,210.00 or six percent of total disbursements, is funded with Federal Funding.
By accepting this contract, the grantee agrees to comply with the requirements of the Statutory
Authority and the requirements found in the Regulatory Authority found in the Program Funding
Section XXVI. These regulations include, but are not limited to the following:
(A) Grantees expending $750,000 or more in federal funds in their fiscal year shall have a single
audit performed in compliance with 2 CFR 200.501(a). This audit must be performed and copies
provided to the appropriate agencies within nine months from the end of the grantee's fiscal year.
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The Grantee must submit a copy of the Audit Report to the Michigan Department of Environmental
Quality, at the following address:
Michigan Department of Environmental Quality
Administration Division-Federal Aid Section
525 W. Allegan Street
Constitution Hall 6th Floor South Tower
Lansing, MI 48909
Or, the grantee may also submit the single audit report electronically to the Michigan
Department of Treasury website:
(http://www.michioart.qov/treasurv/0,1607,7-121-1751 31038---,00.html.)
It is the responsibility of the Grantee to report the expenditures related to this grant on the
Grantee's annual Schedule of Expenditures of Federal Awards.
(B) The Grantee will comply with the Hatch Political Activity Act, as amended, 5 USC §§
1501-1508, and the Intergovernmental Personnel Act of 1970 as amended by Title (6) of
the Civil Service Reform Act, 42 USC § 4728, which states that employees working in
programs financed with federal grants may not be a candidate for elective public office in a
partisan election, use official authority or influence to affect the result of an election, or
influence a state or local officer to provide financial support for a political purpose.
(C) Consultant Cap/Payment to Consultants
EPA participation in the salary rate (excluding overhead) paid to individual consultants retained by
recipients or by a recipient's contractors or subcontractors shall be limited to the maximum daily
rate for a Level IV of the Executive Schedule, available at: https://www.opm.gov/policy-data-
oversight/pay-leave/salaries-wages!, to be adjusted annually. This limit applies to consultation
services of designated individuals with specialized skills who are paid at a daily or hourly rate. This
rate does not include transportation and subsistence costs for travel performed (the recipient will
pay these in accordance with their normal travel reimbursement practices). Subagreements with
firms for services which are awarded using the procurement requirements in Subpart D of 2 CFR
200, are not affected by this limitation unless the terms of the contract provide the recipient with
responsibility for the selection, direction and control of the individuals who will be providing
services under the contract at an hourly or daily rate of compensation. See 2 CFR 1500.9.
(D) Establishing and Managing Subawards — The recipient agrees to:
(1) Establish all subaward agreements in writing;
(2) Ensure that any subawards comply with the standards in Subpart D of 2 CFR 200 and
are not used to acquire commercial goods or services for the recipient;
(3) Ensure that any subawards are awarded to eligible subrecipients and that proposed
subaward costs are necessary, reasonable, and allocable;
(4) Ensure that any subawards to 501(c)(4) organizations do not involve lobbying activities;
(5) Monitor the performance of their recipients and ensure that they comply with all
applicable regulations, statutes, and terms and conditions which flow down in the
subaward;
(6) Obtain DEQ's consent before making a subaward to a foreign or international
organization, or a subaward to be performed in a foreign country; and
(7) Obtain approval from DEQ for any new subaward work that is not outlined in the
approved work plan
(E) Copyrighted Material.
In accordance with 2 CFR 200.315, the EPA has the right to reproduce, publish, use and authorize
others to reproduce, publish and use copyrighted works or other data developed under this
assistance agreement for Federal purposes.
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Examples of a Federal purpose include but are not limited to: (1) Use by EPA and other Federal
employees for official Governmental purposes: (2) Use by Federal contractors performing specific
tasks for the Government; (3) Publication in EPA documents provided the document does not
disclose trade secrets (e.g. software codes) and the work is properly attributed to the recipient
through citation or otherwise; (4) Reproduction of documents for inclusion in Federal depositories;
(5) Use by State, tribal and local governments that carry out delegated Federal environmental
programs as "co-regulators' or act as official partners with EPA to carry out a national
environmental program within their jurisdiction and; (6) Limited use by other grantees to carry out
Federal grants provided the use is consistent with the terms of EPA's authorization to the other
grantee to use the copyrighted works or other data.
Under Item 6, the grantee acknowledges that EPA may authorize another grantee(s) to use the
copyrighted works or other data developed under this grant as a result of:
a. the selection of another grantee by EPA to perform a project that will involve the use of the
copyrighted works or other data or;
b. termination or expiration of this agreement.
In addition, EPA may authorize another grantee to use copyrighted works or other data developed
with Agency funds provided under this grant to perform another grant when such use promotes
efficient and effective use of Federal grant funds.
(F) Acknowledgement Requirements for Non-Office of Research Development Assistance
Agreements.
The recipient agrees that any reports, documents, publications or other materials developed for
public distribution supported by this assistance agreement shall contain the following statement:
"This project has been funded wholly or in part by the United States Environmental Protection
Agency under assistance agreement (number) to (recipient). The contents of this document do not
necessarily reflect the views and policies of the Environmental Protection Agency, nor does the
EPA endorse trade names or recommend the use of commercial products mentioned in this
document."
(G) Electronic and Information Technology Accessibility.
Grantees developing electronic and information technology products, which includes but is not
limited to information kiosks and World Wide Websites, must meet accommodation standards in
Section 508 of the Rehabilitation Act, 36 CFR Part 1194.
(H) Civil Rights Obligations.
The Recipient agrees to follow all civil rights statues.
(1) Drug-Free Workplace Certification for all EPA Recipients.
The recipient must make an ongoing, good faith effort to maintain a drug-free workplace pursuant
to the specific requirements set forth in Title 2 CFR Part 1536 Subpart B. Additionally, in
accordance with these regulations, the recipient organization must identify all known workplaces
under its federal awards, and keep this information on file during the performance of the award.
Those recipients who are individuals must comply with the drug-free provision set forth in Title 2
CFR 1536 Subpart C.
The consequences for violating this condition are detailed under Title 2 CFR Part 1536 Subpart E,
which recipients can access at hftp://ecfrlpoaccess.govi
(J) Hotel-Motel Fire Safety.
Pursuant to 15 USC 2225a, the recipient agrees to ensure that all space for conferences,
meetings, conventions or training seminars funded in whole or in part with federal funds complies
with the protection and control guidelines of the Hotel and Motel Fire Safety Act (PL 101-391, as
9
amended). Recipients may search the Hotel-Motel National Master List at
http://www.usfa.dhs.gov/applications/hotel/ to see if a property is in compliance , or to find other
information about the Act.
(K) Recycled Paper.
When directed to provide paper documents, the recipient agrees to use recycled paper and double
sided printing for all reports which are prepared as a part of the agreement and delivered to EPA.
This requirement does not apply to reports prepared on forms supplied by EPA.
(L) Resource Conservation and Recovery Act (a.k.a. Recycled Products).
Consistent with the goals of section 6002 of RCRA (42 U.S. C. 6962), State and local institutions of
higher education, hospitals and non-profit organization recipients agree to give preference in
procurement programs to the purchase of specific products containing recycled materials, as
identified in 40 CFR Part 247.
Consistent with section 6002 of RCRA (42 U.S.C. 6962) and 2 CFR 200.322, State agencies or
agencies of a political subdivision of a State and its contractors are required to purchase certain
items made from recycled materials, as identified in 40 CFR Part 247, when the purchase price
exceeds $10,000 during the course of a fiscal year or where the quantity of such items acquired in
the course of the preceding fiscal year was $10,000 or more. Pursuant to 40 CFR 247.2(d), the
recipient may decide not to procure such items if they are not reasonably available in a reasonable
period of time, fail to meet reasonable performance standards, or are only available at an
unreasonable price.
(M) Trafficking in Persons.
Grantees, contractors, and subcontractors may not engage in severe forms of trafficking in
persons, procure a commercial sex act, or use forced labor in the performance of the grant or
subcontracts.
(N) MBEANBE Requirements. Minority Business Enterprises (MBE)ANomen's Business
Enterprises (INBE) Requirements and Disadvantage Business Enterprise Rule (DBE).
The recipient agrees to comply with the requirements of EPA's Program for Utilization of Small,
Minority and Women's Business Enterprises (MBENVBE) in procurement under assistance
agreements, contained in 40 CFR, Part 33.
In accordance with the USEPA's Program for Utilization of Small, Minority and Women's Business
Enterprises (MBENVBE) in procurement under assistance programs, contained in 40 CFR, Part 33,
Subpart C, the Grantee agrees to Accept the applicable "fair share" goals negotiated with USEPA
by the Michigan Department of Environmental Quality as follows:
MBE 10% WBE 7.5%
Pursuant to 40 CFR, Section 33.301, the recipient agrees to make the following good faith efforts
whenever procuring construction, equipment, services and supplies under this agreement, and to
ensure that sub-recipients, loan recipients and prime contractors also comply. Records
documenting compliance with the six good faith efforts shall be retained:
(b) Ensure Disadvantaged Business Enterprises (DBEs) are made aware of contracting
opportunities to the fullest extent practicable through outreach and recruitment
activities. For Indian Tribal, State and Local government recipients, this will include
placing DBEs on solicitation lists and soliciting them whenever they are potential
sources.
(c) Make information on forthcoming opportunities available to DBEs and arrange time
frames for contracts and establish delivery schedules, whether the requirements permit,
in a way that encourages and facilitates participation by DBEs in the competitive
10
process. This includes whenever possible, posting solicitations for bids or proposals for
a minimum of 30 calendar days before the bid or proposal closing date.
(d) Consider in the contracting process whether firms competing for large contracts could
subcontract with DBEs. For Indian Tribal, State and local government recipients, this
will include dividing total requirements when economically feasible into smaller tasks or
quantities to permit maximum participation by DBEs in the competitive process.
(e) Encourage contracting with a consortium of DBEs when a contract is too large for one
of these firms to handle individually.
(f) Use the services and assistance of the Small Business Administration and the Minority
Business Development Agency of the Department of Commerce in finding DBEs.
(g) If the prime contractor awards subcontracts, require the prime contractor to take the
steps in paragraphs (a) through (e) of this section.
The recipient agrees to complete and submit EPA Form 5700-52A, "MBEM/BE Utilization Under
Federal Grants, Cooperative Agreements and Interagency Agreements" beginning with the Federal
fiscal year reporting period the recipient receives the award, and continuing until the project is
completed. The reports must be submitted annually for the period ending September 30 for 40
CFR Part 30 Recipients (Non-profits and Institutions of Higher Education); and 40 CFR Part 35
Subpart A and Subpart B Recipients.
Final MBENVBE reports must be submitted within 90 days after the project period of the grant
ends. EPA Form 5700-52A may be obtained on the Internet at www.epa.00v/osbo.
The recipient agrees to comply with the contract administrations provisions of 40 CRF, Section
33.302, which establishes that a prime contractor must pay its subcontractor by 30 days after the
grant recipient has made payment.
XXVI PROGRAM FUNDING
Program A - Noncommunity (Type II) Public Drinking Water Supply:
1 Standard/Operator Assistance - Amount $ 152,624.00; Funding Source: State Restricted for
Standard; Amount $ 145,864.00; Federal Funding for Operator Assistance; Amount
$ 6,760.00. The Catalog of Federal Domestic Assistance (CFDA) title is "State Drinking
Water Revolving Loan Fund Program", and the CFDA number is 66.468. The Federal
Grant Number is FS975487-16 and the grant is funded with Federal funds from the EPA
awarded in 2017. By accepting this Agreement, the grantee agrees to comply with the
requirements of the Safe Drinking Water Act, Sec. 1419(d) Amended 1996, PL 104-182 and
the requirements found in the regulatory authority 40 CFR PART 31.
2. Local Assistance - Capacity Development and Source Water Assessment —
Amount $ 8,450.00; Funding Source: Federal Funding. The Catalog of Federal Domestic
Assistance (CFDA) title is "State Drinking Water Revolving Loan Fund Program", and the
CFDA number is 66.468. The Federal Grant Number is FS975487-16 and the grant is
funded with Federal funds from the EPA awarded in 2017. By accepting this Agreement,
the grantee agrees to comply with the requirements of the Safe Drinking Water Act, Sec.
1419(d) Amended 1996, PL 104-182 and the requirements found in the regulatory authority
40 CFR PART 31.& 35, subpart L.
By accepting this contract, the grantee agrees to comply with the requirements of the Safe Drinking
Water Act, Sec. 1419(d) Amended 1996, PL 104-182 and the requirements found in the
regulatory authority 40 CFR PART 31.& 35, subpart L.
11
Program B - Drinking Water Long-Term Monitoring:
Amount $ 35,000.00; Funding Source: State Restricted
Program C - Great Lakes Beach Monitoring:
Amount $ 0.00; Funding Source: Federal Funding. The Catalog of Federal Domestic Assistance
(CFDA) title is "Beach Monitoring and Notification Program Grant", and the CFDA number is
66.472. The Federal Grant Number is CU-00E99308 and the grant is funded with Federal Funds
from the EPA awarded in 2017. By accepting this Agreement, the grantee agrees to comply with
the requirements of the Beaches Environmental Assessment and Coastal Health Act of 2000, PL
106-284 and the requirements found in the regulatory authority 40 CFR PART 31.
Program D - Public Swimming Pools:
Amount $ 30,000.00; Funding Source: State Restricted
Program E - Septage Waste:
Amount $ 3,500.00; Funding Source: State Restricted
Program H Campgrounds:
Amount $ 550.00; Funding Source: State Restricted
Program I - Medical Waste:
Amount $ 25,000.00; Funding Source: State Restricted
12
PROJECT-SPECIFIC REQUIREMENTS — APPENDIX A
Title to equipment or other nonexpendable personal property supported in whole or in part by the
State with categorical funding and having a unit acquisition cost of less than $5,000 shall vest with
the Grantee upon acquisition. The State reserves the right to retain or transfer the title to all items
of equipment and nonexpendable personal property having a unit acquisition cost of $5,000 or
more to the extent that it is determined that the State's proportionate interest in such equipment
and personal property supports such retention or transfer of title.
The Grantee, if a Local Health Department, shall comply with the local public health accreditation
standards and follow the accreditation process and schedule established by the Michigan
Department of Health and Human Services (MDHHS) to achieve full accreditation status. A
Grantee designated as "not accredited" may have their State allocations reduced for costs incurred
in the assurance of service delivery.
13
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
DRINKING WATER AND MUNICIPAL ASSISTANCE DIVISION
NONCOMMUNITY (TYPE H) PUBLIC DRINKING WATER SUPPLY PROGRAM
PROGRAM A
OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2018
A. Statement of Purpose
This agreement is intended to establish responsibilities for both the Grantee and the State of
Michigan (State) in the conduct of complete noncommunity water supply program services
required under the Safe Drinking Water Act, 1976 PA 399, as amended, and the Administrative
Rules, hereinafter referred to as "Act 399."
B. Program Budget and Agreement Amount
The Grantee will be paid on a quarterly basis for work in the noncommunity drinking water
program. The agreement amount maximum is provided in the Program A Allocation Schedule.
All requests for payment must be submitted by the Grantee to the State as described in F.
Reimbursement Schedule.
C. Requirements-Grantee
The Grantee shall perform the following services, including but not limited to:
1. Conduct sanitary surveys, issue water well permits, and have inspections for compliance or
enforcement purposes performed by qualified individuals classified as sanitarians or
equivalent.
2. Assign one individual to be responsible for operational training and reporting aspects of this
agreement and to coordinate communication with the assigned State staff.
3. Maintain a current inventory of all noncommunity public water supplies within its jurisdiction
using the WaterTrack (WT) data system and revised total coliform rule tracking required for
federal reporting.
4. Provide program oversight for required water quality monitoring and reporting at
noncommunity public water supplies in accordance with Act 399. The water supply owner
shall be advised of the applicable monitoring requirements at the time of completion of a
sanitary survey, final approval of a water well permit, or the effective date of the
requirement. Notices of violation of required monitoring, maximum contaminant level (MCL)
violations, or the occurrence of unregulated compounds shall be provided to the owner and
the State in a timely manner. Notices of violation shall include the contaminant, public
health effects information, specific precautionary measures, and public notice requirements,
where applicable, as required in Act 399.
5. Ensure that repeat samples are collected promptly where initial sample results indicate a
potential violation of state drinking water standards; or where the sample analyses are
unreliable due to overgrowth, excessive transit time, or where the presence of organic
chemical contamination is indicated.
6. All noncommunity water supplies shall undergo a sanitary survey at least once every five
years in accordance with the procedures and regulations established by the State. An
accurate and complete sanitary survey form, water well record where available, and
Page 1
transmittal letter to the owner outlining compliance status and monitoring requirements shall
be considered a completed sanitary survey as required in Act 399. All sanitary survey and
well record data shall be entered into the program database(s) within 45 days of the survey.
7. Provide a notification to the owners of a noncommunity public water supply found to be in
noncompliance that includes the deficient items, outlines corrective action, establishes a
specific time schedule for making corrections, and establishes an appropriate monitoring
schedule, interim precautionary measures, or public notice requirements, where applicable.
8. Conduct a reinspection within 10 days of the expiration date of the compliance schedule to
ensure that all violations have been corrected, and provide documentation of the results of
the reinspection to the owner. If compliance has not been achieved, initiate enforcement in
accordance with procedures established by the State.
9. Consult with the State in situations where the noncommunity public water supply provides
treatment for public health purposes, utilizes a surface water source, or is found to be
providing water that exceeds an MCL or contains unregulated organic compounds. Assist
treatment operators, review operation reports, and conduct treatment surveillance visits.
10. Take prompt action to protect the public health and pursue compliance with applicable
construction, public notice, and water quality standards when an inspection establishes that
sewage, surface water, chemicals, or other serious contamination can gain entrance into the
noncommunity public water supply; when there is a confirmed MCL violation; or when a
Level 2 Assessment is required at a noncommunity water supply.
11. Review permit applications and issue permits prior to the construction of any new or altered
noncommunity water well(s) as required in Act 399 and in accordance with procedures
established by the State. Noncommunity well permits shall be issued on forms provided by
the State.
12. Complete a review of the Capacity Development Application to determine if each new
nontransient noncommunity water system (NTNCWS) demonstrates adequate technical,
managerial, and financial capacity in accordance with procedures established by the State
prior to authorizing construction of the water system. Withhold the construction permit if the
owner does not demonstrate adequate capacity in accordance with procedures established
by the State.
13. Perform at least one post-construction inspection of all new noncommunity water wells for
which a permit has been issued. Final inspection and authorization for use of the
noncommunity public water supply by the public shall be accomplished in accordance with
Act 399 and procedures established by the State.
14. Provide the well owner with notification of the results of the final inspection report and status
of compliance and establish the appropriate future monitoring schedule as required in
Act 399.
15. Obtain requests for deviations from suppliers of water where necessary and evaluate and
approve or deny deviations prior to the construction in accordance with procedures
established by the State and as required in Act 399.
16. Provide technical assistance and program oversight to noncommunity water supply owners
and technical assistance to certified operators of noncommunity systems to maintain
compliance with operator certification requirements where applicable.
Page 2
17. Local entities interested in providing continuing education for certified operators shall:
a. Obtain initial prior approval from the State.
b. Use the State prepared training modules.
c. Distribute and collect evaluation forms from the operators at each session.
d. Submit the evaluation forms and participant rosters to the State after each
training session is completed.
18. Maintain appropriate noncommunity program records, including sanitary surveys, water well
permits, records of water sampling, and correspondence as required in Act 399. Maintain
individual noncommunity public water supply files indexed according to water supply serial
number for each inventoried noncommunity water supply.
19. Maintain records for reporting water quality monitoring violations, sanitary survey inspections
and compliance status, issuance of water well permits, MCL violations, and issuance of
public notices. Requests for payment shall be submitted upon completion of violation
determinations and required WT data entry no later than 15 days following the end of the
quarter.
20. Notify noncommunity public water supply owners regarding monitoring requirements that
includes language clearly stating that they may use any certified drinking water laboratory,
including the DEQ laboratory, for compliance monitoring.
21. Local entities interested in performing Source Water Assessments (SWAs) of NTNCWSs
shall:
a. Participate in an SWA training event hosted by the DEQ.
b. Utilize the State prepared form and assessment tools.
c. Perform an on-site visit and complete the assessment worksheet with the
NTNCWS.
d. Submit the completed assessment documents to the State after each
assessment is completed, and no later than 15 days after the end of each
quarter.
D. Requirements-State
The State shall perform the following services including, but not limited to:
1. Provide noncommunity public water supply data and WT data system information upon
request of the Grantee.
2. Provide designated local entities with slide presentations and master copies of materials to
be used if they choose to present certified operator continuing education. Provide "train the
trainer" workshops and ongoing assistance as needed. Notify operators of the local entities
that are continuing education providers. Provide local entities with operator lists upon
request. Provide additional training opportunities, if needed, to ensure statewide coverage.
3. Provide training and guidance to the Grantee in the form of procedural manuals, rules,
policies, handouts, training meetings, joint inspections, and consultations.
Page 3
4. Provide necessary forms or a data management program for sanitary survey reports, water
well permits, capacity development, water quality monitoring, reporting of violations, and
maintaining survey frequencies.
5. Provide program consultation and direct staff assistance where necessary in pursuing
compliance with applicable construction, monitoring, treatment, public notice, and water
quality standards.
6. Provide administrative oversight of the Grantee's noncommunity program to determine
whether the work performed is satisfactory according to the terms and conditions of the
agreement.
7. Assess the status of the Grantee's noncommunity water supply program relative to meeting
the agreement requirements and overall program goals, and provide a report outlining the
assessment with an opportunity for Grantee input.
8. Provide for the analyses of water samples at the DEQ Laboratory. Payment of laboratory
fees for the analyses of water samples required through the provisions of this agreement will
be the responsibility of the water supply owner.
9. Provide a listing of all laboratories certified to perform drinking water analyses in Michigan.
10. Provide materials to designated local entities to be used if they choose to perform SWAs at
NTNCWS. Provide training to local entities and ongoing assistance as needed. Complete
the SWA by performing final data entry and determining system susceptibility. Return
completed assessment to the NTNCWS and local entity.
11. State contact for drinking water supply certified operator continuing education is Mr. Scott
Schmidt, Environmental Quality Analyst. He may be contacted by telephone at
517-284-5431; by e-mail at schmidtse.michigan.gov ; or by mail at DEQ-DWMAD, Operator
Certification Unit, P.O. Box 30817, Lansing, Michigan 48909-8311. Completed evaluation
forms and participant rosters shall be e-mailed to DEQ-EHgmichloan.00v.
12. State contact for Source Water Assessments is Mr. Jason Berndt, Environmental Quality
Specialist. He may be contacted by telephone at 989-705-3420; by e-mail at
berndti1michigan.gov; or by mail at DEQ-DWMAD, Environmental Health Section, 2100
West M-32, Gaylord, Michigan 49735-9282. Completed SWA documentation shall be
e-mailed to DEQ-EHgmichigan.gov.
13. State contact for Program A is Mr. Dan Dettweiler, Noncommunity Water Supplies Unit
Supervisor. He may be contacted by telephone at 517-284-6525; by e-mail at
dettweilerde_michioan.gov; or by mail at DEQ-DWMAD, Environmental Health Section,
P.O. Box 30817, Lansing, Michigan 48909-8311.
E. Performance/Progress Report Requirements
At the end of each quarter, the Grantor is responsible for quarterly reporting. This includes
completion of violation determinations, documentation of enforcement and follow-up actions on
violations, sanitary survey updates, and other required WaterTrack data entry. Deadline is no
later than 15 days following the end of the quarter. After WaterTrack data entry is reviewed by
the State, a payment request will be processed (see F. Reimbursement Schedule below).
Page 4
E. Reimbursement Schedule
Program Activity Allocation Basis Payment Request
Standard
(STANDARD AMT)
Inventory based on active
transient and nontransient
noncommunity water supplies
(TNCWS & NINCWS) in
WaterTrack (WT).
E-mail request for payment to
address below. *
Payment subject to DEQ
performance review
verification.
Treatment Operator
Assistance
(OPER ASST)
Inventory based on active
TNCWS & NTNCWS required
submit monthly operation
reports.
Request for payment is
to included with Standard Activity
request. * Additional requests
are not required, as this is
reviewed on an annual basis
as part of the Minimum
Program Requirement
Review.
Local Assistance—
Capacity
Development and
Source Water
Assessment
(LA MAX)
Capacity Development—
Service based on $150 per
completed assessment for new
NTNCWS.
Capacity Development—
E-mail request for payment
and submit WT report of
completed capacity
assessments to address
below. **
Source Water Assessments—
Service based on $100 per
completed SWA for NTNCWS
when a SWA has not been
completed and reimbursed
within the last five years
Source Water Assessments—
E-mail the assessment
worksheets as they are
completed to address
below. '
Allocation for LA MAX is identified on the Program A Allocation
schedule. This allocation is the maximum amount a local entity
can be reimbursed for Capacity Development and Source Water
Assessments combined.
*E-mail requests for payment to DEQ-WaterTrack@michigan.gov within 15 days after the end of each quarter.
Treatment Operator Assistance reimbursement is inventory-based and will be included with the standard amount
payment allocation.
**Capacity Development for new NINCWS reimbursement is prompted by an e-mail to
DEQ-WaterTrackPrnichigan.gov within 15 days after the end of each quarter. The e-mail must include the
water supply serial number of new NTNCWS facility that has demonstrated adequate technical, managerial, and
financial capacity.
***Source Water Assessment reimbursement is prompted by an e-mail documenting the NTNCWS facility and
date the SWA was performed. E-mail requests for payment to DEQ-EHOmichician.qov as they are completed,
but no later than 15 days after the end of each quarter. Payment subject to DEQ performance review
verification. Service is reimbursed quarterly.
Each Quarterly payment will be made by the State upon the Grantee's fulfillment of its
responsibilities under this agreement.
Page 5
G. Accountability
The Grantee shall maintain adequate accounting and employee activity records to reflect that all
funds granted under this contract have been expended for the program activities as approved
by the State. These records shall be made available upon request for audit by the State.
Records will be retained by the Grantee until an audit has been completed by the State or
permission has been granted by the State to dispose of those records.
Page 6
PROGRAM A - ALLOCATION SCHEDULE
NONCOMMUNITY WATER SUPPLY
OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2018
LOCAL ENTITY TN NT
STANDARD
AMT OW 13 F OPER ASST
CONTRACT
AMOUNT
PER
QUARTER
STD PAY MT
LA MAX
(as requested)
ALLEGAN 188 42 $ 47,855 5 $ 1,094 $ 48,948 $ 12,237 $ 2,500
BARRY-EATON 216 36 $ 49,695 $ 1,094 $ 50,789 $ 12,697 $ 2,150
BAY 11 $ 1,687
Nis
5 - $ 1,687 $ 422 $ 250
BENZIE-LEELANAU mamos $ 38,345 mow $ 3,281 $ 41,626 $ 10,407 $ 1,250
BERRIEN •10311M $ 23,927 sigisom $ 438 $ 24,365 $ 6,091 $ 900
BRNCH-HLLSDL-ST. JOE •194 $ 47,241 mom $ 1,969 $ 49,210 $ 12,302 $ 2,300
CALHOUN mums] $ 32,210 Eng $ 219 $ 32,429 $ 8,107 $ 1,950
CENTRAL MICHIGAN •54 -to 5 115,035 $ 1,969 $ 117,004 $ 29,251 $ 4,350
CH PPEVVA 7 7 $ 21,166 $ 938 $ 22,104 $ 5,526 $ 450
DELTA-MENOMINEE 61 14 $ 18,866 $ 1,594 $ 20,469 $ 6,115 $ 800
DICKINSON-IRON MEN= $ 8,283 MEE= $ $ 8,283 $ 2,071 $ 350
DISTRICT 2 29 23 $ 55,217 mini $ 219 $ 55,436 $ 13,859 $ 1,350
DISTRICT 4 26 $ 53,990 $ 438 $ 54,427 $ 13,607 $ 1,600
DISTRICT 10 818 86 $ 164,730 $ 1,969 $ 166,699 $ 41,675 $ 5,150
GENESEE 307 59 $ 74,236 35 $ 7,854 $ 82,090 $ 20,523 $ 3,550
GRAND TRAVERSE 124 17 $ 26,842 Egmm $ 219 $ 27,060 $ 6,765 $ 1,050
HURON mow $ 15,645 ignim ginging $ 2,531 $ 18,176 $ 4,544 $ 450
INGHAM $ 23,007 $ 656 $ 23,663 $ 5,916 $ 1,350
IONIA 1 24 $ 23,467 mai $ 438 $ 23,905 $ 5,976 $ 1,500
JACKSON 176 11110 $ 42,640 immum $ _ $ 42,640 $ 10,660 $ 2,050
KALAMAZOO mon $ 34,664 inown. $ 875 $ 35,539 $ 8,885 $ 1,250
KENT 5 $ 68,101 EggEng $ 656 $ 68,757 $ 17,189 $ 3,200
LAPEER Emma $ 44,020 mew $ 1,411 $ 45,432 $ 11,358 $ 1,050
LENAW E ME 26 $ 32,363 wig= $ 219 $ 32,582 $ 8,145 $ 1,600
LIVINGSTON mEn 120 $ 95,249 Ea $ 4,255 $ 99,504 $ 24,876 $ 7,300
LMAS mom $ 44,787 ans $ 1,531 $ 46,318 $ 11,580 $ 800
MACOMB 55 18,252 I 1,531 $ 19,783 $ 4,946 $ 1,150
MARQUETTE ..142 $ 11,504
111
$ 656 $ 12,160 $ 3,040 $ 700
MIDLAND 23 $ 6,289 $ 219 $ 6,507 $ 1,627 $ 350
MID-MICHIGAN 265E $ 58,131 II ME $ 536 $ 58,667 $ 14,667 $ 2,300
MONROE 02 • $ 17,179 $ 2,031 $ 19,210 $ 4,802 $ 700
MUSKEGON 170 $ 36,198 nummo $ _ $ 36,198 $ 9,049 $ 1,250
NWMCHA mem $ 94,942 immEmm $ 438 $ 95,380 $ 23,845 $ 4,100
OAKLAND 531 40 $ 145,864 30 $ 6,760 $ 152,625 $ 38,156 $ 8,450
OTTAWA 172 34 $ 42,026 $ 438 $ 42,464 5 10,616 $ 2,050
SAGINAVV 33 5 $ 7,362 $ - $ 7,362 $ 1,841 $ 350
SAINT CLAIR 90 $ 15,645 sum • $ 938 $ 16,582 $ 4,146 $ 350
SANILAC 61 $ 13,037 mem $ 656 $ 13,694 $ 3,423 $ 450
SHAWASSEE 107 22 $ 26,535 1 4 $ 974 $ 27,509 $ 6,877 $ 1,250
TUSCOLA 73 10 $ 15,798 $ - $ 15,798 $ 3,950 $ 700
VAN BUREN-CASS 24 $ 43,407 .11 $ 219 $ 43,625 $ 10,906 $ 1,500
WASHTENAW 185 49 $ 50,922 8 .111 $ 1,849 $ 52,771 $ 13,193 $ 2,950
WAYNE INIM $ 2,147 mom $ _ $ 2,147 $ 537 $ 250
WESTERN UP 114 6 $ 18,866 6 $ 5,625 $ 24,491 $ 6,123 $ 100
TOTAL 7996 1306 $ 1,827,369 9 213 12 $ 58,734 $ 1,886,104 1$ 471,526 $ 79,450
Allocation Amounts
153.38 2040 Fiscal Year Reimbursement per Unit
98.96 BW = Number of systems under Arsenic bottled water agreement
218.75 D = Number of systems with limited treatment classification at D level
937.50 F = Number of systems with complete treatment classification at F level (2x a mt for LT2 review in FY18)
100.00 SWA = (Source VVater Assessments Allocation) = NT*38%; $100 minimum for active local entities
150.00 CAP DEV (Capacity Development Allocation) = NT*15%; $150 minimum for active local entitles
9302 Total Active Systems in WaterTrack as of: 10/10/2017
TN = Transient Noncommun1ty System NT = Nontransient Noncommunity System
Standard Amount Calculation = (Transient Systerns)*(3xNontransient Systems)*Fiscal Year Reimbursement per Unit
Operator Assistance Calculation = BW Allocation + D Allocation + F Allocation
Contract Amount = Standard Amount + Operator Assistance
LA MAX = Local Assistance Capacity Development Maximum Allocation = SWA + CAP DEV (as requested)
Page 7
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
OFFICE OF DRINKING WATER AND MUNICIPAL ASSISTANCE
DRINKING WATER LONG-TERM MONITORING PROGRAM
PROGRAM B
OCTOBER'', 2017 THROUGH SEPTEMBER 30, 2018
A. Statement of Purpose
This agreement is intended to establish responsibilities for both the Grantee and the State in the
conduct of completing work for drinking water long-term monitoring. Funding is approved under
Part 201, Environmental Remediation, of the Natural Resources and Environmental Protection
Act, 1994 PA 451, as amended.
B. Program Budget and Agreement Amount
The Grantee will be reimbursed at a rate of $40 for each water well sampled per sample event
and associated work. The State will also reimburse the Grantee for all reasonable costs
associated with transmitting the water samples/forms to the Department of Environmental
Quality (DEQ), Drinking Water Laboratory (Laboratory). The agreement amount maximum is
provided in the Program B Allocation Schedule. All requests for payment must be submitted by
the Grantee to the State as described in F. Reimbursement Schedule.
C. Requirements - Grantee
The Grantee shall perform the following services including, but not limited to;
1. Provide qualified staff for completion of all of the required activities.
2. Collect samples from the drinking water wells identified by the State on the Drinking Water
Monitoring List (List). The samples must be collected within the sample collection period
prescribed by the State while maintaining a minimum time period between collections. The
minimum time periods between collections are as follows:
MONITORING PERIOD MINIMUM TIME BETWEEN COLLECTIONS
Quarterly (3 months) 1 month
Triannual (4 months) 2 months
Semiannual (6 months) 3 months
Annual (1 year) 6 months
Biennial (2 years) 12 months
Page 8
3. To ensure that data is available to determine funding needs for the next fiscal year (FY), the
following minimum sample collections are to be collected prior to July 1, 2018:
• All samples listed as an annual collection event.
• At least one round of samples listed as semiannual.
• At least one round of samples listed as triannual.
• At least two rounds of samples listed as quarterly.
If Grantee's schedule does not allow for this minimum sample collection timetable,
please contact the DEQ, Source Water Unit (SWU) designated representative.
4. Complete the Laboratory's Request for Water Analysis forms or the analysis forms for other
laboratories designated by the State.
5. Transport water samples and completed forms for submission to the Laboratory or other
laboratory designated by the State. All eligible laboratory costs accrued under Program B
will be the responsibility of the State. Use appropriate preservation and handling techniques
for transport of sample(s).
6. All work must follow the sampling plan detailed on the List. Grantee shall follow sampling
protocol provided by the Laboratory, or other United States Environmental Protection
Agency certified drinking water laboratories as designated by the State. The Laboratory's
protocol for collection, transport, and submission of drinking water samples can be reviewed
on the Internet at
http://www.michigan.qovkleq/0,1607,7-135-3307 4131 4155---,00.html
or contact the NPDWS designated representative for assistance in understanding the
Laboratory's protocol.
7. Generate and send health advisory letters after each sampling event to the water well owner
and to the water well users, if the property is being rented (if known). The letters will meet
form and content criteria acceptable to the State. Advisory letters are to be sent within 6
weeks of receipt of all sample results for a specific site monitoring event. A copy of each
advisory letter must be sent to the SWU designated representative. The name of the SWU
designated representative appears on the List. A copy of each advisory letter and sample
result must be sent to the respective DEQ, Remediation and Redevelopment Division,
district office unless otherwise indicated by that district office.
D. Requirements - State
The State shall perform the following services including, but not limited to:
I. Provide the Grantee the List(s). This includes the location of drinking water wells to be
monitored and the sample collection frequency for each address. These are organized by
drinking water monitoring sites (Site) by Site name.
2. Provide assistance to the Grantee in drafting health advisory letters.
3. Provide instruction to the Grantee staff on sample collection protocol when requested.
Page 9
4. Provide the Grantee with changes for any Site in the long-term drinking water monitoring
program. Documented notification of changes, such as additions and deletions of Sites or
sample locations within a Site, and changes to sample collection frequency will be made by
mail, fax, or electronic mail.
5. Provide payment in accordance with the terms and conditions of this agreement based upon
appropriate reports, records, and documentation maintained by the Grantee. Review of the
documentation and approval of payment will be made by the SWU designated representative
on a quarterly basis. The program contact person is Matt Remus, who may be reached at
517-284-6503; at remusm@michigan.gov; or at DEQ — Contamination Investigation, P.O.
Box 30817, Lansing, Michigan 48909-8311.
6. Provide any report forms and reporting formats required by the State at the effective date of
this agreement, and with any new report forms and reporting formats proposed for issuance
thereafter, at least 90 days prior to required usage, to afford the Grantee an opportunity for
review and comment.
7. Assure that all terms of the agreement will be appropriately adhered to and that records and
detailed documentation for the project or program identified in this agreement will be
maintained for a period of not less than 10 years from the date of termination, the date of
submission of the final expenditure report, or until audit findings have been resolved.
E. Performance/Progress Report Requirements
The Grantee shall adhere to the terms and conditions of this agreement as demonstrated by
appropriate reports, records, and documentation maintained by the Grantee, Reports shall
include a list of water wells sampled by Site name and date along with total payment requested,
including postage, and copies of the advisory letters (see C. Requirements Grantee, Number
6) if not previously provided.
F. Reimbursement Schedule
Reimbursement may be requested on a quarterly basis by submittal of required reports and
request for payment. The final payment for the FY will be made by the State upon the grantee's
fulfillment of its responsibilities under this agreement.
All requests for payment must be submitted to the SVVU designated representative (see D.
Requirements State, Number 5) no later than Thursday, October 4, 2018, to allow time for
processing before the State's FY end closing.
G. Accountability
The Grantee shall maintain adequate accounting and employee activity records to reflect that all
funds granted under this contract have been expended for the program activities as approved
by the State. These records shall be made available upon request for audit by the State.
Records will be retained by the Grantee until an audit has been completed by the State or
permission has been granted by the State to dispose of the records.
Page 10
PROGRAM B - ALLOCATION SCHEDULE
DRINKING WATER LONG-TERM MONITORING PROGRAM
OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2018
Grantee No. of Counties Allocation
Allegan 1 $5,000
Barry-Eaton District 2 $3,500
Bay 1 $0
Benzie-Leelanau District 2 $800
Berrien 1 $3,000
Branch-Hillsdale-St. Joseph Community Health 3 $1,400
Calhoun 1 $2,600
Central Michigan District 6 $3,000
Chippewa 1 $0
Delta & Menominee District 2 $0
Detroit, City of - Dept, of Health & Wellness 0 $0
Dickinson-Iron District 2 $50
District #2 4 $4,500
District #4 4 $2,500
District #10 10 $4,200
Genesee 1 $1,000
Grand Traverse 1 $900
Huron 1 $400
Ingham 1 $700
Ionia 1 $500
Jackson 1 $800
Kalamazoo 1 $3,700
Kent 1 $1,900
Lapeer 1 $0
Lenawee 1 $500
Livingston 1 $11,000
Luce-Mackinac-Alger-Schoolcraft District 4 $50
Macomb 1 $800
Marquette 1 $100
Midland 1 $1,500
Mid-Michigan District 3 $2,000
Monroe 1 $500
Muskegon 1 $3,500
Northwest Michigan Community Health Agency 4 $6,500
Oakland 1 $35,000
Ottawa 1 $900
Saginaw 1 $900
Saint Clair 1 $0
Sanilac I $200
Shlawassee 1 $3,000
Tuscola 1 $1,100
Van Buren/Cass District 2 $1,000
Washtenaw 1 $5,300
Wayne 1 $0
Western Upper Peninsula District _. 5 $150
,Totals 83 (+ 1 City) $114,450
Page 11
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
RESOURCE MANAGEMENT DIVISION
GREAT LAKES BEACH MONITORING PROGRAM REQUIREMENTS
PROGRAM C
OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2018
A. Statement of Purpose
This agreement is intended to establish responsibilities for both the Grantee and the
State in the conduct of the Great Lakes Beach Monitoring Program (Program C) services
required under the Beaches Environmental Assessment and Coastal Health Act
(BEACH Act), the Public Health Code, 1978 PA 368, as amended, and Part 4 Water
Quality Standards, promulgated under Part 31, Water Resources Protection, of the
Natural Resources and Environmental Protection Act, 1994 PA 451, as amended.
B. Program Budget and Agreement Amount
The Grantee will be paid up to the allocated amount. The allocated amount is based on
a formula that includes an allocation per health department and an allocation per beach.
The Grantee must use funds to monitor beaches listed in the attached table. The
allocated amounts will vary from year to year depending on available funding. The State
will reimburse the Grantee for all reasonable costs associated with monitoring beaches
according to the Quality Assurance Project Plan (QAPP). All payment requests for
services for Great Lakes beaches must be submitted in writing.
C. Grantee Requirements
The Grantee shall perform the following services for beaches located along the Great
Lakes that are used by the public for recreational use:
1 Obtain user id and password from the beach monitoring program
manager. Identify and update organization information on the DEQ
beach monitoring web site at http://www.deo.state.mi.us/beacht.
2. Identify beaches or similar points of access located along the Great Lakes
that are used by the public for recreation. Report location information on
the DEQ beach monitoring web site; information includes location name,
location description, waterbody name, waterbody type, site type, if located
in a state park, coordinates for latitude and longitude in decimal degrees
for the endpoints and center point of each location, an 8-digit hydrological
unit code, beach length in meters, the county and township location,
facilities available, and optional description of amenities.
3. Notify the city, village, or township in which the beach or point of access
is located prior to conducting monitoring activities.
4. Update the QAPP for the beach monitoring program prior to monitoring
beaches. The QAPP must be consistent with requirements in the Public
Health Code, the Part 4 Water Quality Standards, and the BEACH Act,
and must be approved by the State prior to initiation of monitoring.
Page 12
QAPPs that have been approved and have current approval letters from
the DEQ will satisfy this requirement.
5. Monitor beaches according to approved QAPP.
6. Beaches will be monitored according to R 323.1062 of the Part 4. Water
Quality Standards (VVQS) promulgated under Part 31, Water Resources
Protection, of the Natural Resources and Environmental Protection Act,
1994 PA 451, as amended. Subrule 62(1) of the WQS states, "All waters
of the state protected for total body contact recreation shall not contain
more than 130 Escherichia coli (E. co/0 per 100 milliliters (ml), as a 30-
day geometric mean. Compliance shall be based on the geometric mean
of all individual samples taken during 5 or more sampling events
representatively spread over a 30-day period. Each sampling event shall
consist of three or more samples taken at representative locations within
a defined sampling area. At no time shall the waters of the state
protected for total body contact recreation contain more than a maximum
of 300 E. coil per 100 mi. Compliance shall be based on the geometric
mean of three or more samples taken during the same sampling event at
representative locations within a defined sampling area." This rule is
consistent with the requirements of the BEACH Act.
7. Report the current monitoring plan for each location on the DEQ beach
monitoring web site. Each monitoring plan will include the start and end
dates for the swimming season, and the monitoring season and the
frequency that the location will be monitored. Locations can be updated
individually or in groups by county. Usually, the sampling events are
regularly scheduled throughout the swimming season. The DEQ
acknowledges that some beaches may have fewer sampling events due
to financial limitations.
8. Report location of at least three monitoring points per site on the DEQ
beach monitoring web site prior to reporting monitoring data. Report
results for composite samples or individual samples for E. coli and status
of beach (open/closed/advisory) within 36 hours of the test or evaluation
to the DEQ via the web site, the city, village, or township in which the site
is located, and the owner or operator. The DEQ beach monitoring web
site can calculate daily geometric means and 30-day geometric means as
individual results are reported.
9. Conduct a beach sanitary survey for each location that will be monitored.
The USEPA has provided the following beach sanitary survey tools that
may be used to conduct an annual or a routine beach sanitary survey: an
annual beach sanitary survey form, a routine beach sanitary survey form,
a beach sanitary survey database, and a guidance document. Please
contact the program manager for instructions to get this information. It is
recommended that a beach sanitary survey also be conducted at non-
monitored locations when possible. The sanitary survey will indicate
whether beach owners have posted signs that indicate whether the site is
monitored or not and where the results can be found if the site is
monitored. The Grantee may purchase signs with grant funds that will be
Page 13
posted as described in the Public Health Code for publicly owned
beaches. Open stretches of beach or beaches at road ends that are not
advertised or posted as public bathing beaches do not need to have signs
posted. Notify the beach monitoring program manager, the city, village,
or township in which the site is located, and the owner or operator of the
beach of the results or findings of the sanitary survey.
10. Report beach sanitary survey results to the DEQ beach monitoring web
site.
11. The DEQ is interested in comparing the results of culture-based methods
with the results obtained from QPCR methods. If you are interested,
please contact the program manager for information.
12. A composite sample can be submitted to a lab for testing instead of three
individual samples. This approach has potential to reduce costs thus
providing funds that can be used to increase the duration and frequency
of monitoring, conduct more sanitary surveys, develop predictive models
(Virtual Beach), and perform QPCR methods for comparison of results
between culture-based and QPCR methods. Please note that a revised
beach monitoring QAPP will be required to include the procedures for
composite sampling, predictive models (Virtual Beach), and performing
QPCR methods. Please contact the program manager for more
information about revising the QAPP. The revised QAPP must be
approved prior to conducting these activities.
13. Provide training for staff involved in the Program as necessary to maintain
knowledge of current regulations and internal policies and procedures to
keep staff informed of technological improvement and advancements as
approved by the state. Recommended training opportunities:
i. Michigan Environmental Health Association's Annual Education
Conference (March 2018 at the Auburn Hills Marriott Pontiac,
Michigan httb://www.meha.net/AEC
U. Great Lakes Beach Association Conference, November 7-10 1
2017 in Green Bay, Wisconsin (registration may be paid prior to
September 30, 2017, but travel expenses will be incurred during
fiscal year 2018). http://www.iaglrorg/sol/solm17
14. Submit a final report to the beach monitoring program manager. The final
report shall include a list of monitored beaches, a summary of monitoring
results, a summary of beach sanitary survey reports, and a description of
the public notification plan, outreach activities, public education effort, and
effort to receive public comment about beach monitoring activities.
D. Reduirements of the Department
1. The DEQ will provide and maintain the BeachGuard web site for beach
monitoring results and notification of beach advisories and closures.
2. The DEQ will assist Grantees with their reporting of beach data for the
BeachGuard web site.
Page 14
E. Performance/Progress Report Requirements
Reimbursement will be based upon the approved requests in writing up to the amount of
the allocation schedule in this agreement.
1. Written requests can be submitted on a quarterly basis and will include a
narrative description of accomplishments and the amount of
reimbursement. A final programmatic report shall be sent to: Surface
Water Assessment Section, Water Resources, DEQ, P.O. Box 30458,
Lansing, Michigan 48909-7958. The contact person is Shannon Briggs,
who can be reached at 517-284-5526 or by email at
BRIGGSS4@michigan.gov.
2. The final payment will be made by the State based upon the Grantee's
fulfillment of its responsibilities under this agreement.
E. Reimbursement Schedule
The Program allocation schedule is attached depicting the funding amount for the
services required in this agreement. Quarterly payments will be made by the State upon
receipt of approved quarterly reports that include a narrative description of
accomplishments and a request for the amount of reimbursement.
F. Accountability
The Grantee shall maintain adequate accounting and employee activity records to reflect
that all funds granted under this contract have been expended for the Program activities,
as approved by the State. These records shall be made available upon request for audit
by the State.
Records will be retained by the Grantee until an audit has been completed by the State
or permission has been granted by the State to dispose of the records.
Page 15
Local Health Department
Allegan
Barry-Eaton District
„
Benzie-Leelanau District
Berrien
Branch-Hillsdale-St Joseph District
Calhoun
Central Michigan District
Chippewa
Delta-Menominee District
Detroit (DNR)
Dickinson-Iron District
District #2
District #4
District #10
Genesee
Grand Traverse
Holland, City of
Huron
Irjgham
Ionia
Jackson
Kalamazoo
Kent
Lapeer
Lenawee
Livingston
Luce-Mackinac-Alger-Schoolcraft District
Macomb
Marquette
Marquette (city of Marquette)
Mid-Michigan District
Midland
Monroe
Muskegon
Northwest Michigan Community Health Agency
Oakland
Ottawa
Saginaw
Saint Clair
Sanilac
Shiawassee
Tuscola
Van Buren/Cass District
Washtenaw
*Watershed Center (Grand Traverse & Benzie-
Leelanau)
Wayne
Western Upper Peninsula District
Total
No. of Counties FY17 BEACH Act Allocation
$5,000
$0
$5,000
$9,323
$0
$0
6 $8,706
$6,853
$5,000
$2,500
$10,558
$8,706
10 $11,485
$0
$9,014
$0
$0
$0
$0
$0
$5,000
$5,000
$0
$5,000
$0
$0
$5,000
$9,014
$14,573
$0
$7,779
$0
$9,632
$5,000
$5,000
$0
$2,500
$8,397
$9,014
APPENDIX C - ALLOCATION SCHEDULE
GREAT LAKES BEACH MONITORING PROGRAM
FY 2018 LHD GREAT LAKES BEACHES
$173,054.00
Page 16
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
DRINKING WATER AND MUNICIPAL ASSISTANCE DIVISION
PUBLIC SWIMMING POOL PROGRAM
PROGRAM D
OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2018
A. Statement of Purpose
This agreement is intended to establish responsibilities for both the Grantee and the State in the
conduct of completing work within the Grantee's jurisdiction in the Public Swimming Pool
Program in accordance with Section 12532 of the Public Health Code, 1978 PA 368, as
amended.
B. Program Budget and Agreement Amount
The Grantee will be paid on an annual basis for work in the Public Swimming Pool Program.
The agreement amount is provided in item F. Reimbursement Schedule and in Program D
Allocation Schedule. All requests for payment must be submitted by the Grantee to the State as
described in item F. Reimbursement Schedule.
C. Requirements - Grantee
The Grantee will conduct an inspection of all public swimming pools under its jurisdiction during
the calendar year 2018, investigate complaints, conduct meetings, and/or conferences relative
to compliance issues, and complete a Public Swimming Pool Inspection Report (Form
EQP 1735), as provided by the State, or other report form approved by the State. Only public
swimming pools that have submitted a license application and paid appropriate licensing fees
for the calendar year 2018 should be inspected.
The Grantee will review the list of public swimming pools from their jurisdiction provided by the
State, as in item D. Requirements— State, make modifications and adjustments, and return the
list to the address in item E. Performance/Progress Report Requirements, within 30 days.
Indoor pools should be inspected during the months of January, February, March, or April 2018
with the exception of public swimming pools located at schools. It is acceptable to inspect pools
at schools during September or October 2018. Outdoor pools should be inspected during the
operating season of May, June, July, or August 2018.
It is acceptable for the Grantee to inspect indoor pools any month of the calendar year. Pool
inspections during the months of October, November and December should be avoided as
much as possible. In no case should inspections be completed later than December 31, 2018.
Completed inspection reports should be forwarded to the State within 2 to 4 weeks following the
inspection, but in no case later than January 9,2019.
D. Requirements - State
By January 29, 2019, the State will provide the Grantee with a list of public swimming pools
from their jurisdiction that have paid the license fees, and have been inspected for the calendar
year 2018. This list is the basis for reimbursement to the Grantee and must be submitted to the
State as provided under item F. Reimbursement Schedule. If the list needs modification, the
State will provide the Grantee a 30-day period to request any adjustments.
Page 17
The State will provide technical assistance and periodic oversight to the Grantee relative to
public swimming pool compliance issues when requested. The program contact person
is Jeremy Hoeh, who may be reached at 517-284-6528; at hoehj@michigan.gov ; or at DEQ,
Environmental Health Section — Swimming Pools, P.O. Box 30817, Lansing, Michigan
48909-8311.
E. Performance/Progress Report Requirements
Inspection reports and lists from item D. Requirements State should be sent to: DEQ,
Environmental Health Section — Swimming Pools, P.O. Box 30817, Lansing, Michigan
48909-8311 or emailed to DEQ-EH@michigan.gov .
F. Reimbursement Schedule
The State will reimburse the Grantee on a lump sum basis according to the license criteria listed
below for those public swimming pools inspected during the year ending
December 31, 2018, by the Grantee's staff or designated representative:
Initial license for a public swimming pool* $100
License renewal prior to December 31 $30
License renewal after December 31 $45
License renewal after lapse beyond April 30 without a license $70
*Applies only to those local jurisdictions that are certified by the Department of
Environmental Quality to conduct the initial inspections.
Payments will be made for those public swimming pools that have all fees paid in full for the
2018 licensing year and an inspection report dated during the calendar year 2018 has been
submitted by January 9, 2019.
G. Accountability
The State will furnish periodic status reports to each Grantee indicating the number of license
applications, fees, and inspection reports received.
Page 18
PROGRAM D - ALLOCATION SCHEDULE
PUBLIC SWIMMING POOL PROGRAM
OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2018
Grantee No of Counties Allocation
Allegan 1 $3,100
Barry-Eaton District 2 $2,400
Bay 1 $1,600
Benzie-Leelanau District 2 $1,300
Berrien 1 $5,100
Branch-Hillsdale-St. Joseph District 3 $1,300
Calhoun 1 $2,000
Central Michigan District 6 $2,900
Chippewa 1 $1,000
Delta & Menominee District 2 $700
Detroit, City of- Dept. of Health & Wellness 0 $3,300
Dickinson-Iron District 2 $600
District #2 4 $1,000
District #4 4 $3,200
District #10 10 $5,200
Genesee 1 $5,000
Grand Traverse 1 $3,100
Huron 1 $800
Ingham 1 $5,300
Ionia 1 $500
Jackson 1 $1,700
Kalamazoo 1 $5,500
Kent 1 $11,000
Lapeer 1 $900
Lenawee 1 $900
Livingston 1 $2,200
Luce-Mackinac-Alger-Schoolcraft District 4 $2,800
Macomb I $11,000
Marquette 1 $1,300
Midland 3 $1,500
Mid-Michigan District 1 $1,900
Monroe 1 $2,300
Public Health - Muskegon County 1 $2,900
Northwest Michigan Community Health Agency 4 $6,000
Oakland 1 $30,000
Ottawa 1 $5,900
Saginaw 1 $3,300
Saint Clair 1 $2,000
Sanilac 1 $300
Shiawassee 1 $500
Tuscola 1 $300
University of Michigan* 0 $0
Van Buren/Cass District 2 $2,400
Washtenaw 1 $9,500
Wayne 1 $16,000
Wayne State University 0 $250
Western Upper Peninsula District 5 $1,100
Total 83 (4. 1 city & 1 Univ) $ 172,850
*University of Michigan inspects their own pool but are no longer contracted.
Page 19
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
DRINKING WATER AND MUNICIPAL ASSISTANCE DIVISION
SEPTAGE WASTE PROGRAM
PROGRAM E
OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2018
A. Statement of Purpose
This agreement is intended to establish a payment schedule to the Local Entity for an initial
septage waste land site inspection, annual land site inspection, septage waste vehicle
inspection, and authorized receiving facility inspection in accordance with Section 324.11716 of
part 117, Septage Waste Servicers, of the Natural Resources and Environmental Protection Act,
1994 PA 451, as amended.
B. Program Budget and Agreement Amount
The Department of Environmental Quality (DEQ) will reimburse the Local Entity on an annual
lump sum basis according to the following criteria:
Initial inspection of a septage land disposal site (per site) $500.00
Annual DEQ authorized "active" land disposal site inspection (per site)
includes DEQ authorized septage waste storage facility inspection $430.00
Annual or initial inspection of septage vehicles (per vehicle) $50.00
DEQ authorized receiving facility inspection $100.00
The payment for a new land application site and new vehicle shall satisfy the annual inspection
requirement. The annual payment for land disposal sites will be made for one inspection of each
site. Please note that each site may contain more than one disposal location otherwise known
as a "field". The disposal site inspection and reimbursement payment includes inspection of the
DEQ authorized septage waste storage facility (if applicable).
Annual payment for septage waste vehicle inspections will be based on the number of vehicles
inspected — one payment only per vehicle.
C. Requirements - Grantee
1. The Local Entity shall investigate complaints and conduct meetings and/or conferences
relative to compliance issues. The Local Entity will provide a timely and appropriate
response to all violations in a manner described in a DEQ Septage Waste Program
document entitled, "Fiscal Year 2018 Enforcement Policy".
2. The Local Entity shall conduct inspections of all DEQ licensed septage waste land disposal
sites and septage waste vehicles on an annual basis in accordance with Part 117 and as
established in a DEQ Septage Waste Program document entitled, "Fiscal Year 2018
Compliance Inspection Policy". The Local Entity shall use the DEQ online Septage Haulers
Directory prior to inspection and use current inspection forms provided by the DEQ posted
on the Septage Program website.
Page 20
3. The DEQ shall notify the Local Entity to conduct inspections of new land application sites
and new vehicles. The Local Entity shall conduct inspections of new land application sites
and new vehicles and submit the material to the DEQ Septage Program within 2 weeks from
the date of receipt of DEQ notification. The inspections are conducted to verify that the new
sites, the new septage waste vehicles, and the servicing methods are in compliance with
part 117. The Local Entity shall use current inspection forms provided by the DEQ posted on
the Septage Program website. Payment shall not be made for inspections performed
and/or inspection forms submitted more than 2 weeks from the date the inspection
request is sent to the Local Entity by the DEQ.
4. The Local Entity shall conduct annual inspections of all DEQ authorized septage waste
receiving facilities in their jurisdiction using current inspection forms provided by the DEQ.
5. The Local Entity shall conduct inspections of all DEQ authorized septage waste storage
facilities on an annual basis. The Local Entity shall use current inspection forms provided by
the DEQ posted on the Septage Program website.
6. The Local Entity shall submit inspection tracking reports on a quarterly basis using the form
provided by the DEQ. The inspection forms shall be submitted along with the quarterly
report form unless previously submitted. These and other program forms can be
downloaded by clicking on Health Department Information located under Downloads on the
Septage Waste Program website at www.michigan.govideqseptage.
7. The Local Entity shall complete all inspections no later than August 31, 2018, and shall
submit the Request for Payment (RFP) to the Septage Waste Program no later than
September 17, 2018.
8. The Local Entity shall make the RFP in writing and include an alphabetical list of all licensed
septage waste businesses and inspection dates of the inspections made within their
jurisdiction using the Septage Program Quarterly Report form posted on the program
website described below.
Inspection requirement details are outlined in the document entitled, "Fiscal Year 2018
Compliance Inspection Policy", This policy, inspection checklists, reports and forms are posted
on the program website and can be downloaded by clicking on Health Department Information
located under Downloads.
D. Requirements - State
The DEQ shall provide a current list of permitted land disposal sites by jurisdiction. This
information is available by clicking on Septage Haulers Directory located under Online Services
on the program website and searching by county.
1. The DEO shall provide up to date license application materials on the program website
available under Downloads.
2. The DEQ shall perform a one time, detailed review of all new septage waste firm business,
vehicle, land site and cropping plan applications to ensure administrative completeness
before forwarding them to the local entity for inspection.
3. The DEQ shall provide current inspection forms on the program website. These forms can
be downloaded from the program website by clicking on Health Department Information
located under Program Forms/Downloads, The inspection forms include:
Page 21
a. Existing Land Site Inspection Form (EQP 5900);
b. New Land Site Inspection Form (EQP 5970);
c. Cropping Plan Review Form;
d. Septage Waste Program Vehicle Inspection Form (EQP 5901);
e. Septage Waste Receiving Facility Inspection Form (EQP 5911);
f. Septage Waste Storage Facility Inspection Form (EQP 5966).
4. The DEQ shall make available quarterly inspection status report forms. These forms can be
downloaded from the program website by clicking on Health Department Information located
under Program Forms/Downloads.
5. The DEQ will provide for the request and receipt of annual cropping plans for all existing
land application sites which shall be transmitted to the Local Entity. The DEQ will make
available detailed land application record review and inspection resources necessary to
assist the Local Entity in their consideration of cropping plans for existing sites within their
respective jurisdictions.
6. The DEQ will provide resources, technical assistance, regional training, and program
support as requested by the local entity. These resources include the Guidance Manual for
the Land Application of Septage Waste which can be downloaded from the program
website. It can be accessed by clicking on Land Application Information under Program
Forms/Downloads.
7. The DEQ shall provide program updates and information via the program website's Septage
Program FAQs' (Frequently Asked Questions) and informational mailings. The Local Entity
will be copied on memos and letter issued to licensed septage waste businesses.
E. Performance/Progress Report Requirements
Quarterly reports and year end RFP submissions should be sent to: Drinking Water and
Municipal Assistance Division, Environmental Health Section, P.O. Box 30817, Lansing, MI
48909-8311. The contact person is the Septage Waste Program Registration Technician,
Mr. Matthew Rockhold, who can be reached at 517-284-6540 or rockholdrnamichican.00v.
F. Reimbursement Schedule
Reimbursement will be based upon the remittance of standardized information in a spreadsheet
format summarizing inspections performed and the remittance of the appropriate checklists
referenced above (EQP 5900, EQP 5901, and EQP 5911).
The annual payment will be made by the State upon receipt of the RFP from the Local Entity
and based upon the Local Entity's fulfillment of its responsibilities under this agreement. The
REP and inspection checklist copies are due by September 17. The reimbursement request
shall be sent to: Administration Section, Drinking Water and Municipal Assistance Division,
DEQ, P.O. Box 30817, Lansing, MI 48909-8311,
Page 22
G. Accountability
The Local Entity shall maintain adequate accounting and employee activity records to reflect
that all funding granted under this agreement have been expended for the Program activities, as
approved by the State. These records shall be made available upon request for audit by the
State.
Records will be retained by the Local Entity until an audit has been completed by the State or
permission has been granted by the State to dispose of the records.
Page 23
PROGRAM E ALLOCATION SCHEDULE
SEPTAGE WASTE PROGRAM
OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2018
Grantee No. of Counties Allocation
Allegan 1 $1,380
Barry-Eaton District 2 $1,530
Bay I $880
Benzie-Leelanau District 2 $4,410
Berrien 1 $2,200
Branch-Hillsdale-St. Joseph Community Health 3 $2,660
Calhoun* 1 $0
Central Michigan District 6 $6,660
Chippewa 1 $2,750
Delta-Menominee District 2 $4,130
Detroit, City of - Dept. of Health & Wellness* 0 $0
Dickinson-Iron District 2 $930
District #2 4 $2,490
District #4 4 $7,950
District #10 10 $11,320
Genesee* 1
Grand Traverse 1 $650
Huron 1 $2,750 '
Ingham* 1 $0
Ionia 1 $630
Jackson I $1,430
Kalamazoo* 1 $0
Kent* 1 $0
Lapeer* 1 $0
Lenawee I $750
Livingston 1 $1,350
Luce-Mackinac-Alger-Schoolcraft District 4 $2,520
Macomb 1 $850
Marquette 1 $1,180
Midland 1 $450
Mid-Michigan District 3 $6,300
Monroe 1 $2,550
Muskegon 1 $1,450
Northwest Michigan Community Health Agency 4 $8,550
Oakland 1 $3,500
Ottawa 1 $2,380
Saginaw 1 $2,130
Saint Clair 1 $1,180
Sanilac* 1 $0
Shiawassee 1 $930
Tuscola 1 $250
Van Buren/Cass District 2 $2,760
Washtenaw 1 $600
Wayne 1 $1,800
Western Upper Peninsula District 5 $1,450-
Total 83 (+ 1 City) $97,680
*Indicates LHDs that are not under contract with the DEQ.
Note that this does not include estimates for new businesses, trucks or [and sites
Page 24
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
DRINKING WATER AND MUNICIPAL ASSISTANCE DIVISION
CAMPGROUND PROGRAM
PROGRAM H
OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2018
A. Statement of Purpose
This agreement is intended to establish responsibilities for both the Grantee and the State in the
conduct of annual campground inspections in accordance with Part 125 of the Public Health
Code, 1978 PA 368, as amended (Part 125).
This agreement is also intended to establish responsibilities for both the Grantee and the State
in the conduct of issuing temporary campground licenses in accordance with Part 125.
Funding is approved under Section 12510 of Part 125.
B. Program Budget and Agreement Amount
The Grantee will be reimbursed on an annual basis for the annual inspection of licensed
campgrounds. The agreement amount is provided in item F. Reimbursement Schedule. All
requests for payment must be submitted by the Grantee to the State as described in item F.
Reimbursement Schedule.
The Grantee will reimburse the State on an annual basis for the state license fees collected for
temporary campground licenses issued during the year by the Grantee's staff or designated
representative. The agreement amount is provided in item F. Reimbursement Schedule, The
State requests for reimbursement are as described in item F. Reimbursement Schedule.
C. Requirements — Grantee
The Grantee will conduct an inspection of all currently licensed campgrounds under its
jurisdiction and complete a state-provided Campground inspection Report (Form EQP1715 and
Supplement Form EQP1715-1). The Grantee will also investigate complaints and provide
compliance assistance to campground owners.
All licensed campgrounds should be inspected when they are open from April through
September. Completed inspection reports shall be forwarded to the State within 2 to 4 weeks
following the inspection, but in no case no later than the end date of this contract, September
30, 2018.
The Grantee will collect state license fees for temporary campgrounds within its jurisdiction in
accordance with the current fee schedule as printed on the application (Form EQP1717). The
Grantee will issue or deny the temporary campground license, and forward a copy of the
approved or denied license to the State. Licenses shall be forwarded to the State within 2 to 4
weeks after the licensing period, but in no case no later than the end date of this contract,
September 30, 2018.
The Grantee will review the Annual Campground Inspection List and the Temporary
Campground List provided by the State, edit as needed, and return the list to the State within 30
days.
Page 25
D. Requirements - State
By January 31, 2018, the State will provide the Grantee with a list of their annual campground
inspections for the year ending September 30, 2017. The State will provide the Grantee a 30-
day period to edit the list as needed.
By March 1, 2018, the State will provide the Grantee with a list of issued temporary campground
licenses for the year ending September 30, 2017, The State will provide the Grantee a 30-day
period to edit the list as needed.
Upon issuance, the State will provide a copy of every campground license to the Grantee. A list
of licensed campgrounds will be updated monthly on the Campground Program webpage at
http://wvvw.michigan.govideqcampgrounds for review.
The State will provide technical assistance as requested and periodic oversight to the Grantee
relative to campground compliance issues.
The contact person is Sarah Rottiers, who may be reached at 517-284-6520; or
RottiersS@michigan.gov ; or at DEQ, Drinking Water and Municipal Assistance Division,
Environmental Health Section, Campground Program, P.O. Box 30817, Lansing, Michigan
48909-8311.
E. Performance/Progress Report Requirements
Inspection reports, issued temporary campground licenses, and reviewed/edited lists shall be
sent to: DEQ, Drinking Water and Municipal Assistance Division, Environmental Health Section,
Campground Program, P.O. Box 30817, Lansing, Michigan 48909-8311 or scan and E-mail to
DEQ-EH@michigan.gov .
F. Reimbursement Schedule
The State will reimburse the Grantee $25 for each annual inspection of licensed campgrounds
conducted by the Grantee's staff or designated representative during the year ending
September 30, 2018.
The State will send an invoice to collect the state temporary license fees, less the $25 portion of
the fee, intended for the Grantee for the temporary campground licenses issued by the
Grantee's staff of designated representative during the year ending September 30, 2017.
G. Accountability
The State's Campground Program shall function as a technical resource to health department
staff and campground owners. As needed, the State will provide to the Grantee status reports
indicating annual inspection reports received, temporary licenses received, the program fee
schedule, and other program guidance.
The Grantee shall maintain adequate accounting and inspection forms to reflect that funding
granted under this agreement has been expended for the Program activities. Annual inspection
reports and temporary campground licenses shall be submitted to the State within 2 to 4 weeks
of completion or sooner when possible.
Page 26
PROGRAM H - ALLOCATION SCHEDULE
CAMPGROUND PROGRAM
OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2018
Grantee No. of Counties No. of CGs Allocation
Allegan 1 27 $675
Barry-Eaton District 2 32 $800
Bay 1 $200
Benzie-Leelanau District 2 28 $700
Berrien 1 18 $450
Branch-Hillsdale-St. Joseph Community Health 3 64 $1,600
Calhoun 1 14 $350
Central Michigan District 6 96 $2,400
Chippewa 1 26 $650
Delta & Menominee District 2 23 $575
Detroit, City of - Dept. of Health & Wellness 0 o $0
Dickinson-Iron District 2 24 $600
District #2 4 56 $1,400
District #4 4 56 $1,400
District #10 10 240 $6,000
Genesee 1 9 $225
Grand Traverse 1 22 $550
Huron 1 29 $725
Ingham 1 9 $225
Ionia 1 10 $250
Jackson 1 28 $700
Kalamazoo 1 8 $200
Kent 1 19 $475
Lapeer 1 19 $475
Lenawee 1 18 $450
Livingston 1 10 $250
Luce-Mackinac-Alger-Schoolcraft District 4 74 $1,850
Macomb 1 4 $100
Marquette 1 18 $450
Midland 1 8 $200
Mid-Michigan District 3 31 $775
Monroe 1 16 $400
Muskegon 1 22 $550
Northwest Michigan Community Health Agency 4 52 $1,300
Oakland 1 22 $550
Ottawa 1 21 $525
Saginaw 1 a $200
Saint Clair 1 16 $400
Sanilac 1 12 $300
Shiawassee 1 8 $200
Tuscola 1 10 $250
Van Buren-Cass District 2 56 $1,400
Washtenaw 1 11 $275
Wayne 1 6 $150
Western Upper Peninsula District 5 40 $1,000
Totals 83 (+ 1 City) 1,328 $33,200
Page 27
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
WASTE MANAGEMENT AND RADIOLOGICAL PROTECTION DIVISION
MEDICAL WASTE REGULATORY PROGRAM
PROGRAM I
OCTOBER 1,2017 THROUGH SEPTEMBER 30, 2018
A. Statement of Purpose
This agreement is intended to establish responsibilities for both the Grantee and the State
in the conduct of completing work within the Grantee's jurisdiction under a pilot inspection
program for the Medical Waste Regulatory Program (MWRP) in accordance with the
Medical Waste Regulatory Act (MWRA), Part 138 of the Michigan Public Health Code,
1978 PA 368, as amended and associated Administrative Rules.
B. Program Budget and Agreement Amount
The State will reimburse the Grantee on a lump sum basis up to the total Grant amount
according to the following:
ACTIVITY AMOUNT
A. Performance of follow-up
remotely from work station or
perform a second inspection on-site
at facilities inspected in prior years
that have failed to register, don't
have appropriate paper records on
file, or may have failed to comply
with any other noted violation as
required.
Also, provide a 45-day deadline to
facilities to comply and refer
continued noncompliance more than
the 45-day compliance deadline to
DEQ staff at the discretion of the
LHD.
I. $50.00 for any no site visit'
contact consultations (mail, phone,
etc.) and documentation of compliance verification or referral
to DEQ as indicated for continued
failure to comply. (*see below)
II. $100.00 for a follow-up site visit
(announced or unannounced) and
documentation of compliance
verification or referral to DEQ as
indicated for continued
noncompliance. (*see below)
*This activity will not be performed
by District Health Department # 2
as they are new participants in FY
2018 and this activity is not
applicable for this LHD.
B. Identification and compliance
inspections of new producing
facilities that are not registered as
required.
$100 per facility.
Page 28
C. Outreach and recruitment of new
community service-based sharps
collection programs for Michigan
residents. This would include
recruitment and operation of a
sharps disposal program in your
area for residents.
$300.00 per successful
establishment of each new
program and subsequent relay of
program specifics to DEQ for
addition to the DEQ program Web
site.
D. Inspection of any type of
registered facility to be randomly
selected from an entire listing of
both small producers and large
producers provided by the DEQ.
LHDs will receive the most current
information from L2K for all facilities
registered in the district.
These will be, separate,
comprehensive listings that will be
updated as needed on a periodic
basis or at the request of LHD staff.
$100 per inspection of a small,
low-volume generator, and $250
per inspection of a large, high
volume generator.
E. Initial response to incident or
complaint allegations, including
visiting the site, gathering
information, taking photos, and
remediation if verified. If complexity
exceeds the abilities of the inspector
to remediate, or has potential to be
controversial in nature, referral of all
collected information should be
made to DEQ program staff.
This activity requires prior
authorization from the DEQ
and/or may be performed due to a
request initiated by the DEQ to
the LHD.
$250 per response activity, to
include gathering necessary
information, evidence collection,
and follow-through to contain any
risks to public health or the
environment if possible prior to
referral to DEQ program staff as
needed. This activity is solely
reactive in nature and performed
on an as needed basis not to
exceed the total allocation
allotment for each participating
LHD.
F. Presentations to and/or training
of professional organizations
representing any type of medical
waste producer and profession
regarding the requirements of the
Medical Waste Regulatory Act and
Rules. Examples would include the
Michigan Veterinary Association,
Michigan Funeral Directors
Association, Michigan Health and
$200 per training activity and
documentation verifying
completion, such as emails, copies
of the presentation, names of
participants, etc. Up to 10
presentations may be given not to
exceed $2,000.00 for all
participating LHDs.
Page 29
Hospital Association, etc. This list is
not all-inclusive.
This activity requires prior
authorization from the DEQ.
C. Requirements -Grantee
1. The Grantee's activities may vary by jurisdiction and will be limited to the requirements
contained in this agreement not to exceed maximum allocation limit. Activities A-F may be
performed in any combination to meet the allocation limitation, at the discretion of each
participating LHD, Activities E and F, which require consultation and approval from the
DEQ prior to engaging in remediation of a complaint or incident report or doing a
presentation or training of a professional organization.
2. The Grantee will designate staff person(s) to be trained and to conduct the activities
described under this agreement.
3. Grantee shall be provided with a complete, current listing of all facilities or businesses that
are both in their jurisdiction and registered as medical waste producers in their respective
jurisdiction. This listing will be used by the Grantee to perform identification of unregistered
facilities and applicable compliance activities as described under of this agreement.
7. Inspection of any facility (except as noted under Activity E.) shall be at the Grantee's
discretion and may be scheduled or unscheduled.
8. The activities above shall be performed in accordance with the addendum to the 2018
Medical Waste Pilot Program Activity Guide for Local Health Departments, Appendix I.
9. Activities shall be performed by May 31, 2018.
10. Grantee shall notify the State of facilities described above that were found to not be medical
waste producers with all other materials required for verification and allocation. The
grantee shall also notify the DEQ of follow-up inspections of facilities that were inspected in
previous years that failed comply with registration and other noted compliance
requirements within a 45-day period.
11. The Grantee shall submit copies of all completed inspection reports, and documentation of
any other activities sufficient for verification of fund allocation as described in the
addendum to the 2018 Medical Waste Pilot Program Activity Guide for Local Health
Departments, Appendix I., to the State by no later than June 30, 2018, for reimbursement.
D. Requirements -State
1. The State shall provide the current inspection form, "Medical Waste Producing Facility
Inspection Report" (EQP 1756), initial registration applications, and reference materials for
the fVIWRP on the Web page.
2. The State will provide any necessary guidance or training to the Grantee's designated staff
person(s) upon request regarding any of the activities described above.
3. The DEQ will, upon request, provide sample presentations for use by LHDs as described
under Activity F., or the LHD may develop their own presentation and reference documents
for use in this activity.
Page 30
3. The State shall provide updated listings of all registered generators of medical waste as
noted under Section D. to each participating Grantee initially and upon request to ensure
information is current for all related activities above.
4. The State will provide technical assistance and periodic oversight to the Grantee relative to
medical waste issues when requested. The program contact person is Andrew Shannon,
who may be reached at 517-230-9800; at shannona1@michigan.gov ; or at Department of
Environmental Quality, Waste Management and Radiological Protection Division, Medical
Waste Regulatory Program, Grand Rapids District Office, 350 Ottawa Avenue NW, 6u , Floor
#10, Grand Rapids, Michigan 49503.
E. Performance/Progress Report Requirements
1. The submittal of completed inspection reports and/or documentation of other activities
completed by the Grantee separated by activity type shall be sufficient documentation of
activities performed under this pilot program.
2. The State and Grantee agree to meet to conduct a joint evaluation of whether the pilot
program demonstrated that contracting with local health departments can increase the
effectiveness of the DEQ/MWRP in terms of increasing the number of active facility
registrations and overall compliance, providing educational outreach, improving customer
service, and/or other factors that the State and Grantee determine will assist with the
evaluation.
F. Reimbursement Schedule
Following the completion of the activities on May 31, 2018, the Grantee shall submit a
single request for payment, including all completed inspection report forms and/or sufficient
documentation of other activities by type by June 30, 2018, to DEQ - Office of Waste
Management and Radiological Protection, Medical Waste Regulatory Program, Grand
Rapids District Office, 350 Ottawa Avenue NW, 6th Floor #10, Grand Rapids, Michigan
49503. Alternatively, the requests and required documentation may be sent electronically
to the Medical Waste mailbox at medicalwastemichigan.gov .
G. Accountability
Inspection reports and any other verification documents as described in the 2018 Medical
Waste Pilot Program Activity Guide for Local Health Departments, Appendix I., will be
retained by the Grantee until submitted to the State. Referrals to DEQ as described in the
Activities above will be submitted as needed.
Page 31
PROGRAM I - ALLOCATION SCHEDULE
MEDICAL WASTE PROGRAM
OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2018
LOCAL HEALTH -DEPARTMENT GRANT FEE ALLOCATION
BARRY-EATON DISTRICT HEALTH DEPARTMENT $5,000
BRANCH-HILLSDALE-ST JOSEPH DISTRICT HEALTH DEPARTMENT $5,000
DISTRICT HEALTH DEPARTMENT NUMBER 2 $5,000
DISTRICT HEALTH DEPARTMENT NUMBER 10 $5,000
KENT COUNTY HEALTH DEPARTMENT $10,000
LIVINGSTON COUNTY HEALTH DEPARTMENT $5,000
MID MICHIGAN DISTRICT HEALTH DEPARTMENT $5,000
MUSKEGON PUBLIC HEALTH DIVISION $5,000
OAKLAND COUNTY PUBLIC HEALTH DIVISION $25,000
TOTAL $70,000
Page 32
ommissioner Thomas Middleton, D
Chairperson, Finance Committee
FISCAL NOTE (MISC. #17328) December 7, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - FISCAL YEAR 2018
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution
and finds:
1. Resolution authorizes the acceptance of a grant award from the Michigan Department of
Environmental Quality (MDEQ) in the amount of $255,124 for services related to Non-Community
Type II Water Supply, Long-Term Drinking Water Monitoring, Public Swimming Pool inspections,
Septage Waste, Campground inspections and Medical Waste Regulation inspections.
2. The grant award of $255,124 is a $1,374 decrease from the previous year's agreement.
3. The grant period is October 1,2017 through September 30, 2018.
4. The FY 2018 budget is amended as follows:
GENERAL FUND (#10100) FY 2018
Project ID 100000002526 Bud Ref: 2018 Analysis: GLB Activity GLB (Federal Only)
Revenue
1060220-134190-610313
1060220-134210-615571
1060220-134060-615571
1060220-134190-615571
90101 01-1 96030-665882
Federal Operating Grants-Public Water
State Operating Grants-Campground
State Operating Grants-Septage Require.
State Operating Grants-Water Su pp. Require.
Non-Dept. Planned Use of Balance
Total Revenue
($ 538)
$ 25
$ 100
($ 961)
$1,374
$ 0
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #17328 December 7, 2017
Moved by KowaII supported by Jackson the resolutions (with fiscal notes attached) on the amended Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, KowaII, Long, McGillivray,
Middleton, Quarles, Tietz, Weipert, Woodward, Zack, Berman, Crawford. (17)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent
Agenda were adopted (with accompanying reports being accepted).
GERALD D. POISSON
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO Ma 45.559A(7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 7, 2017,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 7th day of December, 2017.
47--'4f- --
Lisa Brown, Oakland County