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HomeMy WebLinkAboutResolutions - 2017.12.07 - 23199(MISC. #17329) REPORT December 7, 2017 BY: Bob Hoffman, Chairperson, Human Resources Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION — MICHIGAN FITNESS FOUNDATION SNAP-ED GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above-referenced resolution on November 29, 2017, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. Chairperson, Human Reso r es Committee HUMAN RESOURCES COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Bowman absent. MISCELLANEOUS RESOLUTION #17329 December 7, 2017 BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION — MICHIGAN FITNESS FOUNDATION SNAP-ED GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Fitness Foundation (MFF) has awarded the Health Division a grant titled "Supplemental Nutrition Assistance Program Education" (SNAP-ED) to provide nutrition education and food demonstrations to food stamp recipients in Pontiac and Waterford to improve the likelihood of making healthy food choices on a limited budget; and WHEREAS this agreement begins on the date of contract execution through September 30, 2018; and WHEREAS grant funding is in the amount of $50,000, an increase of $7,400 from Fiscal Year (FY) 2017; and WHEREAS this agreement is sufficient to continue funding one (1) Special Revenue (SR) Part Time Non- Eligible (PINE) Public Health Educator II position that was created in MR #16021 for this project (1060233- 11822); and WHEREAS this agreement requires the creation of one (1) additional SR PTNE Public Health Educator I position; and WHEREAS this Grant Agreement has completed the Grant Review Process in accordance with the Board of Commissioners grant procedures and is recommended for approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Michigan Fitness Foundation's agreement in the amount of $50,000, beginning on the date of contract execution through September 30, 2018. BE IT FURTHER RESOLVED that the SNAP-Ed Grant will continue to fund one (1) SR PINE Public Health Educator II position (#1060233-11822). BE IT FURTHER RESOLVED to create one (1) SR 1,000 hours per year PINE Public Health Educator I positon in the Health Division, Community Health Promotion & Intervention Services Unit (1060233). BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment and continuation of the special revenue positions in the grant is contingent upon continued future levels of grant funding. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Grant Agreement and approve changes and extensions not to exceed fifteen percent (15%). Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. Commissioner Christine Long, Dis Chairperson, General Governmen mmittee GENERAL GOVERNMENT COMMITTEE VOTE: Motion carried unanimously on a roll call vote. PLEASE NOTE: A revised grant agreement is attached with modifications to the insurance requirements and indemnification clause. GRANT REVIEW SIGN OFF — Health Division GRANT NAME: FY 2018 Michigan Fitness Foundation SNAP-Ed FUNDING AGENCY: Michigan Fitness Foundation DEPARTMENT CONTACT PERSON: Rachel Shymkiw /452-2151 STATUS: Grant Acceptance DATE: November 13, 2017 Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (11/8/2017) Department of Human Resources: HR Approved (Needs HR Committee) New Position — Lori Taylor (11/9/2017) Risk Management and Safety: Approved by Risk Management with the following Modifications: 1. Section Q. Insurance Requirements item 1 on page 8 requires the County to provide insurance. Oakland County is self-insured for many of its coverages so it cannot comply with this section without changes. Specifically, the opening paragraph phrase of "Maintain a minimum of the insurances..," should be modified as follows "Maintain a minimum of the insurances or selfinsin-ances„.,". In addition, at the end of the sentence in 1.c. regarding the A.M. Best rating wording should be added stating "or self-insurance as authorized by applicable self-insurance regulations". 2.Item 2. Insurance Types, item a. must delete the following wording "Policies must be endorsed to add "the Michigan Fitness Foundation and the State of Michigan, its departments, divisions, agencies, offices, commissions, officers, employees, and agents" as additional insureds using endorsement CG 2010 0704 and CG 2037 07 04." As the County is self-insured and cannot add another entity as an additional insured. — Robert Erlenbeck (11/8/2017) Please see the attached email from Health with amended insurance language. Do you approve the modifications to Section Q — Insurance Requirements? — Katie West (11/13/2017) The changes to the Insurance Requirements in the attached documentation are acceptable and approved by Risk Management. — Robert Erlenbeck (11/13/2017) Corporation Counsel: APPROVAL WITH EXPLANATION. The contract contains an indemnification clause in Paragraph XII Indemnification with the disclaimer "To the extent allowable under the laws of the State of Michigan..." The indemnification clause is not enforceable because the County cannot indemnify under Michigan law. Oakland County does not possess the statutory or constitutional authority to contractually agree or comply with the indemnification clause. Article 9, Sec. 18 of the 1963 Michigan Constitution prohibits the State from "indemnifying any person or corporation, public or private, except as authorized in this constitution." The Michigan Supreme Court held that this constitutional provision prohibiting indemnification also applies to counties. See Drain Commissioner of Oakland County v. City of Royal Oak, 306 Mich 124 (1943). The Michigan Court of Appeals has ruled that no county in Michigan has the legal authority to provide indemnification or hold harmless any individual or entity in anticipation of or prior to a liability triggering event. See Michigan Municipality Liability and Property Pool v. Muskegon County Board of County Road Commissioners, 235 Mich. App. 183 (1999); See also Michigan Attorney General Opinion No. 5305 (May 3, 1978). — Mary Ann Jerge (11/13/2017) MICHIGAN FITNESS fOliNDATI0,1 GOVERNOR Rick Snyder HONORARY CO-CHAIRS Mark Hollis Wards Manuel GOVERNOR'S COUNCIL ON PHYSICAL FITNESS Peaches McCah ill—Chair Paul J. Barbeau Lindsey DesArmo Thomas Goodwin, D.O. Florine Mark Nolan Moody James Pivarnik, Ph.D. Scott Przystas Anuja Rajendra Torl Sager Raquel Thuerne Brian Townsend Andrew Younger Justin Zatkofr MICHIGAN FITNESS FOUNDATION BOARD Peaches McCahill —Chair Mary Zatina—Vice Chair Paul Barbeau—Associate Vice Chair Dale L. Shugars—Secretary/Treasurer Rod Alberts Laura Appel Debbie Dingell Patricia Herndon Geraldine Jackson Lila Lazarus Florine Mark Thomas Minter Richard Murdock Julie L. Novak Raquel Thueme Justin Zatkoff Ex Officio Sandra R. Knollenberg INTERIM CO-PRESIDENT AND CEO Diane Bauer Ma rci Scott, Ph.D. P.O. Box 27187 Lansing, MI 48909 800-434-8642 517-347-7891 Fax: 517-347-8145 www.michiganfitness.org September 21, 2017 Dear SNAP-Ed Partner, We are pleased to notify you that Michigan received approval from the United States Department of Agriculture (USDA) for the Supplemental Nutrition Assistance Program Education (SNAP-Ed) Plan of Work (Plan) for Fiscal Year (FY) 2018. SNAP-Ed funds are authorized for use beginning October 1, 2017. Your subrecipient agreement will be forwarded to your organizational representative as soon as M IFF receives its final agreement from Michigan Department of Health and Human Services (MDHHS). Please continue to work with your MFF Project Manager to finalize program and budget documents for inclusion in your forthcoming agreement. SNAP-Ed allocations are subject to the availability of federal funds. This letter serves as your award notification for FY 2018 SNAP-Ed programming as follows: Subrecipient Organization: Oakland County Health Division Project Title: Taste and Try Challenge FY 2018 Award Amount: $50,000 Awarding Agency: United States Department of Agriculture, Michigan Department of Health and Human Services, Michigan Fitness Foundation CFDA 4: Food Stamp Program 10.561 Award Period: October 1,2017 to September 30, 2018 On behalf of the Michigan Fitness Foundation, we look forward to working together in our joint commitment to improving the health of Michigan citizens who receive food assistance. We are honored to include your agency as a partner in our collective work. Sincerely, /t. --ft,c• 714— fetItkiA-N.,„ Marei K. Scott, PhD, RDN Sarah L. Panken, MS Co-Interim President and CEO Director of Network Programs FY 2018 Michigan Fitness Foundation SNAP-Ed Subrecipient Agreement Institution/Organization ("FOUNDATION") Name: Michigan Fitness Foundation Address: P.O. Box 27187 Lansing, MI 48909 Institution/Organization ("GRANTEE") Name: Oakland County Health Division Address: 1200 N. Telegraph, Building 34E Pontiac, MI 48341 EIN No: 38-6004876 Prime Contract No. ADMIN-16-99011-1 E20182657-00 Subaward No. FY18 OCHD Awarding Agency ("MDH HS") Michigan Department of Health and Human Services USDA Food Nutrition Service CFDA Title and No. Food Stamp Program 10.561 Subrecipient Period of Performance 10/1/17 to 09/30/18 Maximum Amount Funded $50,000 Project Title Supplemental Nutrition Assistance Program — Education (SNAP-ED) Taste and Try Challenge Part I 1. Period of Agreement; This Agreement will commence on October 1, 2017 and continue through September 30, 2018. If the Agreement is not fully executed by November 28, 2017, unless a specific limited-time extension is negotiated, no service shall be provided and no costs incurred until the Agreement is fully executed by both parties. This Agreement is in full force and effect for the period specified. 2. Program Budget and Agreement Amount A. Agreement Amount The total amount of this agreement is $50,000. The Foundation under the terms of this agreement will provide funding not to exceed $50,000. The source of funding provided by the Foundation and approved indirect rate shall be followed as described in Attachment 1 Budget Summary, of this Agreement, which is part of this Agreement through reference. The grant agreement is designated as a Subrecipient relationship (federal funding) and is not a research and development project. B. Equipment Purchases and Title Any Grantee equipment purchases supported in whole or in part through this agreement must be listed in the supporting Equipment Inventory Schedule. Equipment means tangible, non-expendable, personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. Title to items having a unit acquisition 1 cost of less than $5,000 shall vest with the Grantee upon acquisition. The Foundation reserves the right to retain or transfer the title to all items of equipment having a unit acquisition cost of $5,000 or more, to the extent that the Foundation's proportionate interest in such equipment supports such retention or transfer of title. C. Deviation Allowance A deviation allowance modifying an established budget category by $5,000 or 10%, whichever is greater, is permissible without prior written approval of the Foundation. Any modification or deviations in excess of this provision, including any adjustment to the total amount of this agreement, must be made in writing and executed by all parties to this agreement before the modifications can be implemented. This deviation allowance does not authorize new categories, subcontracts, equipment items or positions not shown in Attachment 1 Budget Summary and supporting detail schedules. 3. Purpose: The focus of the program is to conduct Supplemental Nutrition Assistance Program Education (SNAP-Ed) as approved and defined in the FY 2018 Michigan SNAP-Ed Plan of Work. SNAP- Ed is nutrition education, physical activity promotion, and policy, systems, and environmental change efforts that improve the likelihood that persons eligible for SNAP will make healthy food choices within a limited budget and choose physically active lifestyles consistent with the current Dietary Guidelines for Americans and the USDA food guidance. 4. Statement of Work: The Grantee agrees to undertake, perform and complete the services described in Attachment 2 Project Summary, which is part of this Agreement through reference. 5. Financial Requirements: The financial requirements shall be followed as described in Part 11 of this agreement and Attachment 1 Budget Summary, which are part of this Agreement through reference. 6. Performance/Progress Report Requirements: The progress reporting methods shall be followed as described in Part II and Attachment 3 Reporting Deadlines, which are part of this Agreement through reference. 7. General Provisions: The Grantee agrees to comply with the General Provisions outlined in Partlland Attachment 4 Contact List; Attachment 5 Invoice Signature Authorization Form; Attachment 6 Single Audit Certification; and Attachment 7 Personnel Certification, which are part of this Agreement through reference. 8. Special Conditions: A. This Agreement is valid upon approval and execution by the Foundation and Signature by the Grantee. B. This Agreement is conditionally approved subject to and contingent upon the availability of fu nds. C. The Foundation will not assume any responsibility or liability for costs incurred by the Grantee after November 28, 2017 if a fully executed Agreement is not in place, unless a specific limited- time extension is negotiated prior to the signing of this Agreement. D. The Grantee is required by PA 533 of 2004 to receive payments will be delivered by electronic funds transfer (EFT). 2 9. Special Certification: The individual or officer signing this agreement certifies by his or her signature that he or she is authorized to sign this Agreement on behalf of the responsible governing board, official or Grantee. 10. Signature Section: For the GRANTEE Name (Please Print) Title Signature Date For the Michigan Fitness Foundation Diane Bauer, Co-Interim President and CEO Date Vice President of Finance Marci K. Scott, Co-Interim President and CEO Date Vice President of Programs Part 11 General Provisions 1. Responsibilities - Grantee The Grantee in accordance with the general purposes and objectives of this agreement shall: A. Publication Rights 1. Where the Grantee exclusively develops books, films, or other such copyrightable materials through activities supported by this agreement, the Grantee may copyright those materials. The materials that the Grantee copyrights cannot include service recipient information or personal identification data. Grantee grants the Foundation, MDHHS, and USDA a royalty-free, non-exclusive and irrevocable license to reproduce, publish and use such materials copyrighted by the Grantee and authorizes others to reproduce and use such materials. 2. Any materials copyrighted by the Grantee or modifications bearing acknowledgment of the Foundation's and MD1I-IS's name must be approved by the Foundation before reproduction and use of such materials. The Foundation or MDHHS may modify the material copyrighted by the Grantee and may combine it with other copyrightable intellectual property to form a derivative work. The Foundation and MDHHS will own and hold all copyright and other intellectual property rights in any such derivative work, excluding any rights or interest granted 3 in this agreement to the Grantee. If the Grantee ceases to conduct business for any reason, or ceases to support the copyrightable materials developed under this agreement, the Foundation and MDHHS have the right to convert its licenses into transferable licenses to the extent consistent with any applicable obligations the Grantee has. 3. Give recognition to the Foundation and MDHHS in any and all publications, papers and presentations arising from the program and service contract herein; the Foundation will do likewise. Prior written authorization must be requested from the Foundation. 4. Notify the Foundation 60 days before applying to register a copyright with the U.S. Copyright Office. The Grantee must submit an annual report for all copyrighted materials developed by the Grantee through activities supported by this Agreement and must submit a final invention statement and certification within 120 days of the end of the agreement period. 5. Not make any media releases related to this Agreement, without prior written authorization from the Foundation. B. Fees Guarantee that any claims made to the Foundation under this Agreement shall not be financed by any sources other than the Foundation under the terms of this Agreement. If funding is received through any other source for the same or similar work, the Grantee agrees to include written documentation of the funding source(s), funding amount, and brief scope of work in the grant records and, within 30 days of receiving notification of the funding, submit the written documentation to the Foundation. In addition, Grantee agrees to budget any additional source(s) of funds and reflect the source(s) of funding in the year-end report. C. Grant Program Operation Provide the necessary administrative, professional, and technical staff for operation of the grant program. Obtain and maintain all necessary licenses, permits or other authorizations necessary for the performance of this Agreement. D. Reporting Utilize all report forms and reporting formats required by the Foundation. E. Record Maintenance/Retention Maintain adequate program and fiscal records and files, including source documentation, to support program activities and all expenditures made under the terms of this agreement, as required. Assure that all terms of the agreement will be appropriately adhered to and that records and detailed documentation for the grant project or grant program identified in this agreement will be maintained for a period of not less than three years from the date of termination, the date of submission of the final expenditure report or until litigation and audit findings have been resolved. This Section applies to Grantee, any parent, affiliate, or subsidiary organization of Grantee, and any subcontractor that performs Agreement Activities in connection with this Agreement. F. Authorized Access 1. Permit within 10 calendar days of providing notification and at reasonable times, access by 4 authorized representatives of the Foundation, State Agency, Federal Grantor Agency, Inspector Generals, Comptroller General of the United States and State Auditor General, or any of their duly authorized representatives, to records, papers, files, documentation and personnel related to this agreement, to the extent authorized by applicable state or federal law, rule or regulation. 1 The rights of access in this section are not limited to the required retention period but last as long as the records are retained. 3. Grantee must cooperate and provide reasonable assistance to authorized representatives of the Foundation and others when those individuals have access to Grantee's grant records. G. Audits This section only applies to Grantees designated as subrecipients by the Foundation (see Part I, Section 2. A.). 1. Required Audit or Audit Exemption Notice Grantees must submit to the Foundation either a Single Audit, Financial Related Audit, or Audit Exemption Notice as described below. A Financial Related Audit is applicable to for-profit Grantees that are designated as subrecipients. If submitting a Single Audit or Financial Related Audit, Grantees must also submit a corrective action plan prepared in accordance with Title 2 Code of Federal Regulations, Section 200.511(c) for any audit findings that impact the Foundation funded programs, and management letter (if issued) with a corrective action plan. a. Single Audit Grantees that are a state, local government, or non-profit organization that expend $750,000 or more in federal awards during the Grantee's fiscal year, must submit a Single Audit to the Foundation, regardless of the amount of funding received from the Foundation. The Single Audit must comply with the requirements of Title 2 Code of Federal Regulations, Subpart F. The Single Audit reporting package must include all components described in Title 2 Code of Federal Regulations, Section 200.512 (c). b. Financial Related Audit Grantees that are for-profit organizations that expend $750,000 or more in federal awards during the Grantee's fiscal year must submit either a financial related audit prepared in accordance with Government Auditing Standards relating to all federal awards; or an audit that meets the requirements contained in Title 2 Code of Federal Regulations, Subpart F, if required by the federal awarding agency. c. Audit Exemption Notice Grantees exempt from the Single Audit and Financial Related Audit requirements (a. and b. above) must submit an Audit Exemption Notice that certifies these exemptions. 1. Financial Statement Audit Grantees exempt from the Single Audit and Financial Related Audit requirements (that are required to submit an Audit Exemption Notice as described above) must also submit to the Foundation a Financial Statement Audit prepared in accordance with generally accepted auditing standards if the audit includes disclosures that may negatively impact the Foundation funded programs including, but not limited to fraud, going concern uncertainties, financial statement misstatements, and violations of contract and grant provisions. If submitting a Financial Statement Audit, Grantees must also submit a corrective action plan for any audit findings that impact the Foundation funded programs. 5 2. Due Date and Where to Send The most recent required audit and any other required submissions (i.e. corrective action plan, and management letter with a corrective action plan), and/or Audit Exemption Notice must be submitted to the Foundation with this Agreement. The required submissions must be assembled in PDF files and compatible with Adobe Acrobat (read only). The Foundation reserves the right to request a hard copy of the audit materials if for any reason the electronic submission process is not successful. 4. Other Audits The Foundation, MDHHS, or federal agencies may also conduct or arrange for "agreed upon procedures" or additional audits to meet their needs. H. Subcontracting The Grantee shall not assign this Agreement or subcontract this Agreement to other parties without obtaining prior written approval of the Foundation. The Foundation, as a condition of granting such approval, shall require that such assignees or subcontractors shall be subject to all conditions and provisions of this Agreement including Criminal Record and Central Registry background checks when applicable. The Grantee shall be responsible for the performance of all assignees or subcontractors. I. Notification of Modifications Grantee shall provide timely notification to the Foundation, in writing, of any action by its governing board or any other funding source that would require or result in significant modification in the provision of services, funding or compliance with operational procedures. J. Software Compliance Ensure software compliance and compatibility with the Foundation's data systems for services provided under this agreement including, but not limited to: stored data, databases, and interfaces for the production of work products and reports. All required data under this agreement shall be provided in an accurate and timely manner without interruption, failure or errors due to the inaccuracy of the Grantee's business operations for processing date/time data. All information systems, electronic or hard copy, that contain state or federal data must be protected from unauthorized access. K. Evaluation 1. Because concurrent research and evaluation may impact evaluation of the work of this contract, all related evaluation efforts must be disclosed. The Foundation must receive a written scope of work and budget for other research and/or evaluation in areas related to this project's statement of work, as defined in Attachment 2, within the project target population. 2. Grantee will participate in statewide evaluation protocol as determined by the Foundation and agreed to in the evaluation assurances submitted with the funding proposal. Should the Foundation, MDHHS, or USDA determine that additional specific evaluation or reporting components are required at any point in the contract year, the Grantee shall comply with these requirements. 3. Protection of the rights of human subjects shall be considered in all evaluation, in compliance with the Protection of Human Subjects Act, 45 CFR, Part 46. If IRB approval is obtained, a copy of the approval must be included in the grant records and submitted to the Foundation upon request. 4. All data collected in support of this Agreement, including evaluation data, must be included in the grant records and submitted to the Foundation upon request. 6 L. Mandatory Disclosures 1. Disclose to the Foundation in writing within 21 days of receiving notice of any litigation, investigation, arbitration, or other proceeding (collectively, "Proceeding") involving Grantee, a subcontractor, or an officer or director of Grantee or subcontract, or that arises during the term of this Agreement including: a) All violations of federal and state criminal law involving fraud, bribery, or gratuity violations potentially affecting the agreement. b) A criminal Proceeding; c) A parole or probation Proceeding; d) A Proceeding under the Sarba nes-Oxley Act; e) A civil Proceeding involving; i. A claim that might reasonably be expected to adversely affect Grantee's viability or financial stability; or ii. A governmental or public entity's claim or written allegation of fraud; or f) A Proceeding involving any license that Grantee is required to possess in order to perform under this Agreement. 2. Notify the Foundation, at least 120 calendar days before the effective date, of a change in Grantee's ownership and/or executive management. M. Statement of Work Progress Reports 1. Monthly program highlights should be submitted to the Foundation no later than the fifteenth (15th) of the following month. Program highlights should include a two to three paragraph summary of the activity defined in Attachment 2 and implemented during that monthly period. Further instruction and clarification is found in the FY 2018 SNAP-Ed Programming and Operations Manual and on the MNN website. 2. A mid-year progress report, in narrative form, as directed on the MNN website, is due no later than April 16, 2018. 3. A final progress report, including information required to complete USDA Education and Administrative Reporting System (EARS), as directed on the MNN website, is due no later than November 5, 2018. N. Conflict of Interest and Code of Conduct Standards 1. The Grantee is subject to the provisions of 1968 PA 317, as amended, 1973 PA 196, as amended, and Title 2 Code of Federal Regulations, Section 200.318 (c) (1) and (2). 2. The Grantee will uphold high ethical standards and is prohibited from: a. Holding or acquiring an interest that would conflict with this Agreement; b. Doing anything that creates an appearance of impropriety with respect to the award or performance of this Agreement; c. Attempting to influence or appearing to influence any Foundation or State employee by the direct or indirect offer of anything of value; or d. Paying or agreeing to pay any person, other than employees and consultants working for Grantee, any consideration contingent upon the award of this Agreement. 3. Immediately notify the Foundation of any violation or potential violation of these standards. This Section applies to Grantee, any parent, affiliate, or subsidiary organization of Grantee, and any subcontractor that performs activities in connection with this agreement. 0. Travel Costs Be reimbursed for travel costs (including mileage, meals and lodging) budgeted and incurred related to services provided under this agreement and the FY 2018 SNAP-Ed Programming and Operations Manual available on the MNN website. P. Federal Funding Accountability and Transparency Act (FFATA) Complete and submit the FFATA Executive Compensation report if: a) The grantee's federal revenue was 80% or more of the grantees annual gross revenue; b) Grantee's gross revenue from federal awards was $25,000,000 or more; AND c) The public does not have access to the information about executive officer's compensation through periodic reports filed under Section 13(a) or 15 (d) of the Securities Exchange Act of 1934 or Section 6104 of the Internal Revenue Code of 1986. Q. Insurance Requirements for Oakland County Health Department 1. Maintain a minimum of the insurances or governmental self-insurances listed below and is responsible for all deductibles. All required insurance or self-insurance must: a. Protect the Michigan Fitness Foundation and State of Michigan from claims that may arise out of, are alleged to arise out of, or result from Grantee's or a subcontractor's performance; b. Be primary and non-contributing to any comparable liability insurance (including self- insurance) carried by the State; and c. Be provided by a company with an A.M. Best rating of "A" or better and a financial size of VII or better, or self-insurance as authorized by applicable self-insurance regulations. 2. Insurance Types a. Commercial General Liability Insurance or Governmental Self-Insurance: The Grantee shall provide self-insurance necessary to cover all claims which may arise out of the Grantee's operations under the terms of this Agreement. The Grantee shall provide proof to the Foundation of such insurance coverage. If the Grantee will deal with children, schools, or the cognitively impaired, coverage must not have exclusions or limitations related to sexual abuse and molestation liability. b. Workers' Compensation Insurance: Coverage according to applicable laws governing work activities. Waiver of subrogation, except where waiver is prohibited by law, c. Employers Liability Insurance 3. Grantees must require that contractors maintain the required insurances contained in this Section. 4. This Section is not intended to and is not to be construed in any manner as waiving, restricting or limiting the liability of the Grantee from any obligations under this agreement. 5. Each Party must promptly notify the other Party of any knowledge regarding an occurrence which the notifying Party reasonably believes may result in a claim against either Party. The Parties must cooperate with each other regarding such claim. II. Responsibilities - Foundation The Foundation in accordance with the general purposes and objectives of this agreement will: A. Reimbursement Provide reimbursement in accordance with the terms and conditions of this agreement based upon appropriate reports, records, and documentation maintained by the Grantee. B. Report Forms 8 Provide any report forms and reporting formats required by the Foundation. Ill. Assurances The following assurances are hereby given to the Foundation: A. Compliance with Applicable Laws The Grantee will comply with applicable federal and state laws, guidelines, rules and regulations in carrying out the terms of this agreement, including the Fiscal Year 2018 Michigan Fitness Foundation SNAP-Ed Programming and Operations Manual, the Fiscal Year 2018 United States Department of Agriculture (USDA) SNAP-Ed Guidance and included in the Assurances submitted with the grant proposal. The Grantee will also comply with all applicable general administrative requirements, such as Title 2 Code of Federal Regulations (CFR) covering cost principles, grant/agreement principles, and audits, in carrying out the terms of this agreement. The Grantee will comply with all applicable requirements in the original grant awarded to the Foundation if the Grantee is a subgrantee. The Foundation may determine that the Grantee has not complied with applicable federal or state laws, guidelines, rules, and regulations in carrying out the terms of this agreement and may then terminate this agreement under Part II Section V. B. Program Requirements 1. Grantee agrees to follow the specific eligibility criteria outlined in the USDA 2018 SNAP-Ed Guidance. Grantee shall provide services targeted to current SNAP participants and eligible applicants. Eligible clients who have not applied for SNAP may participate in nutrition education programs administered at food banks, low-income schools and child care centers, Summer Food Service Program sites, Women, Infants, and Children (WIC) clinics, community centers participating in CACFP, grocery stores in low-income areas, public housing sites, and other appropriate venues or as otherwise specified in the USDA 2018 SNAP-Ed Guidance or where approval is received by USDA Food and Nutrition Service. Grantee agrees to reach participants who are pre-established in Grantee's Project Summary (Attachment 2) and included as such in the FY 2018 Michigan SNAP-Ed Plan of Work. 2. Grantee shall have a system in place to account for reach numbers that includes written documentation of a strategy to reasonably ensure unduplicated reach. The written documentation must include all agencies substantiating the strategy; ensuring complementary programming by all agencies and not duplication of effort. The written documentation must be sent to the Foundation for approval and inclusion in grant records. C. Anti-Lobbying Act The Grantee will comply with the Anti-Lobbying Act, 31 USC 1352 as revised by the Lobbying Disclosure Act of 1995, 2 USC 1601 et seq, and Section 503 of the Departments of Labor, Health and Human Services, and Education, and Related Agencies section of the FY 1997 Omnibus Consolidated Appropriations Act (Public Law 104-209). Further, the Grantee shall require that the language of this assurance be included in the award documents of all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. D. Non-Discrimination 1. In the performance of any contract or purchase order resulting herefrom, the Grantee agrees not to discriminate against any employee or applicant for employment or service delivery and access, with respect to their hire, tenure, terms, conditions or privileges of employment, 9 programs and services provided or any matter directly or indirectly related to employment, because of race, color, religion, national origin, ancestry, age, sex, height, weight, marital status, physical or mental disability unrelated to the individual's ability to perform the duties of the particular job or position or to receive services. The Grantee further agrees that every subcontract entered into for the performance of any contract or purchase order resulting herefrom will contain a provision requiring non-discrimination in employment, service delivery and access, as herein specified binding upon each subcontractor. This covenant is required pursuant to the Elliot-Larsen Civil Rights Act, 1976 PA 453, as amended, MCL 37.2101 et seq., and the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended, MCL 37.1101 et seq., and any breach thereof may be regarded as a material breach of the contract or purchase order. 2. The Grantee will comply with all federal statutes relating to nondiscrimination. These include but are not limited to: a. Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; b. Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; c. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of disabilities; d. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101- 6107), which prohibits discrimination on the basis of age; e. The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; f. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616) as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; g. §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; h. Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and, i. The requirements of any other nondiscrimination statute(s) which may apply to the application. Additionally, assurance is given to the Foundation that proactive efforts will be made to identify and encourage the participation of minority-owned and women- owned businesses, and businesses owned by persons with disabilities in contract solicitations. The Grantee shall incorporate language in all contracts awarded: (1) prohibiting discrimination against minority- owned and women-owned businesses and businesses owned by persons with disabilities in subcontracting; and (2) making discrimination a material breach of contract. The Foundation may request the Grantee hiring and procurement policies assurances of non-discrimination. E. Debarment and Suspension The Grantee will comply with Federal Regulation, 2 CFR part 180 and certifies to the best of its knowledge and belief that it, its employees and its contractors: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or contractor; 10 2. Have not within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in section 2; and 4. Have not within a three-year period preceding this Agreement had one or more public transactions (federal, state or local) terminated for cause or default. F. Federal Requirement: Pro -Children Act 1. The Grantee will comply with Public Law 103-227, also known as the Pro- Children Act of 1994, 20 USC 6091 et seq, which requires that smoking not be permitted in any portion of any indoor facility owned or leased or contracted by and used routinely or regularly for the provision of health, day care, early childhood development services, education or library services to children under the age of 18, if the services are funded by federal programs either directly or through state or local governments, by federal grant, contract, loan or loan guarantee. The law also applies to children's services that are provided in indoor facilities that are constructed, operated, or maintained with such federal funds. The law does not apply to children's services provided in private residences; portions of facilities used for inpatient drug or alcohol treatment; service providers whose sole source of applicable federal funds is Medicare or Medicaid; or facilities where Women, Infants, and Children (WIC) coupons are redeemed. Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $1,000 for each violation and/or the imposition of an administrative compliance order on the responsible entity, The Grantee also assures that this language will be included in any subawards which contain provisions for children's services. 2. The Grantee also assures, in addition to compliance with Public Law 103-227, any service or activity funded in whole or in part through this Agreement will be delivered in a smoke-free facility or environment. Smoking shall not be permitted anywhere in the facility, or those parts of the facility under the control of the Grantee. If activities or services are delivered in facilities or areas that are not under the control of the Grantee (e.g., a mall, restaurant or private work site), the activities or services shall be smoke-free. G. Hatch Political Activity Act and Intergovernmental Personnel Act The Grantee will comply with the Hatch Political Activity Act, 5 USC 1501-1509 and 7324- 7328, and the Intergovernmental Personnel Act of 1970, as amended by Title VI of the Civil Service Reform Act, Public Law 95-454, 42 USC 4728 - 4763. Federal funds cannot be used for partisan political purposes of any kind by any person or organization involved in the administration of federally-assisted programs. H. National Defense Authorization Act Employee Whistleblower Protections The Grantee will comply with the National Defense Authorization Act "Pilot Program for Enhancement of Grantee Employee Whistleblower Protections". 1. a) This agreement and employees working on this Agreement will be subject to the whistleblower rights and remedies in the pilot program on Grantee employee whistieblower protections established at 41 U.S.C.4712 by section 828 of the National 11 Defense Authorization Act for Fiscal Year 2012 and FAR 3.908. 2. b) The Grantee shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in section 3.908 of the Federal Acquisition Regulation. 3. c) The Grantee shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold. I. Clean Air Act and Federal Water Pollution Control Act The Grantee will comply with the Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended. a) This agreement and anyone working on this Agreement will be subject to the Clean Air Act and Federal Water Pollution Control Act and must comply with all applicable standards, orders or regulations issue pursuant to these Acts. Violations must be reported to the Department. J. Contracted Services For any contracted service, activity or product, the Grantee will ensure: 1. If the Agreement is not fully executed by November 15, 2017, unless a specific limited- time extension is negotiated, no service shall be provided and no costs incurred until the Agreement is fully executed by both parties. An exception may be granted by the Foundation if the Grantee asks the Foundation in writing within 30 days of execution of the Agreement. 2. That any executed contract shall require the contractor to comply with all applicable terms and conditions of this Agreement. In the event of a conflict between this Agreement and the provisions of the contract, the provisions of this Agreement shall prevail. A conflict between this Agreement and a contract, however, shall not be deemed to exist where the contract: Contains additional non-conflicting provisions not set forth in this agreement; Restates provisions of this Agreement to afford the Grantee the same or substantially the same rights and privileges as the Foundation; or Requires the contractor to perform duties and/or services in less time than that afforded the Grantee in this Agreement. 3. That the contract does not affect the Grantee's accountability to the Foundation for the contracted activity. 4. That any billing or request for reimbursement for contract costs is supported by a valid contract and adequate source documentation on costs and services. 5. That the Grantee will submit a copy of the executed contract if requested by the Foundation. K. Procurement 1. Grantee will ensure that all purchase transactions, whether negotiated or advertised, shall be conducted openly and competitively in accordance with the principles and requirements of Title 2 Code of Federal Regulations, Part 200. Funding from this agreement shall not be used for the purchase of foreign goods or services. Records shall be sufficient to document the significant history of all purchases and shall be maintained for a minimum of three years after the end of the agreement period. 2. Grantee shall be exclusively restricted to purchases of those services and/or commodities that 12 are reasonable and necessary to the provision of services identified herein. Grantee shall make purchases, in accordance with the Uniform Grant Guidance (UGG) and the Grantee's agency- wide written procurement procedures. L. Health Insurance Portability and Accountability Act To the extent that the Health Insurance Portability and Accountability Act (HIPAA) is applicable to the Grantee under this Agreement, the Grantee assures that it is in compliance with requirements of HIPAA including the following: 1. The Grantee must not share any protected health information provided by the Foundation that is covered by HIPAA except as permitted or required by applicable law; or to a subcontractor as appropriate under this Agreement. 2. The Grantee will ensure that any subcontractor will have the same obligations as the Grantee not to share any protected health data and information from the Foundation that falls under HIPAA requirements in the terms and conditions of the subcontract. 3. The Grantee must only use the protected health data and information for the purposes of this Agreement. 4. The Grantee must have written policies and procedures addressing the use of protected health data and information that falls under the HIPAA requirements. The policies and procedures must meet all applicable federal and state requirements including the H1PAA regulations. These policies and procedures must include restricting access to the protected health data and information by the Grantee's employees. 5. The Grantee must have a policy and procedure to immediately report to the Foundation any suspected or confirmed unauthorized use or disclosure of protected health information that falls under the HIPAA requirements of which the Grantee becomes aware. The Grantee will work with the Foundation to mitigate the breach, and will provide assurances to the Foundation of corrective actions to prevent further unauthorized uses or disclosures. The Foundation may demand specific corrective actions and assurances and the Grantee must provide the same to the Department. 6. Failure to comply with any of these contractual requirements may result in the termination of this agreement in accordance with Part II, Section V. Agreement Termination. 7. In accordance with HIPAA requirements, the Grantee is liable for any claim, loss or damage relating to unauthorized use or disclosure of protected health data and information, including without limitation the Foundation's costs in responding to a breach, received by the Grantee from the Foundation or any other source. 8. The Grantee will enter into a business associate agreement should the Foundation determine such an agreement is required under HIPAA. M. Website Incorporation The Foundation is not bound by any content on Grantee's website unless expressly incorporated directly into this Agreement. The Foundation is not bound by any end user license agreement or terms of use unless specifically incorporated in this Agreement or any other agreement signed by the Foundation. N. Survival The provisions of this Agreement that impose continuing obligations will survive the expiration 13 or termination of this Agreement. 0. Non-Disclosure of Confidentiality Information 1. The Grantee agrees that it will use Confidential Information solely for the purpose of this Agreement. The Grantee agrees to hold all Confidential information in strict confidence and not to copy, reproduce, sell, transfer or otherwise dispose of, give or disclose such Confidential Information to third parties other than employees, agents, or subcontracts of a party who have a need to know in connection with this Agreement or to use such Confidential Information for any purpose whatsoever other than the performance of this Agreement. The Grantee must take all reasonable precautions to safeguard the Confidential Information. These precautions must be at least as great as the precautions the Grantee takes to protect its own confidential or proprietary information. All Foundation and Grantee communications related to the scop of this Agreement shall be considered confidential. Meaning of Confidential Information For the purpose of this Agreement the term "Confidential Information" means all information and documentation of a part that: a. Has been marked "confidential" or with words or similar meaning, at the time of disclosure by such part; b. If disclosed orally or not marked "confidential" or with words of similar meaning, was subsequently summarized in writing by the disclosing party and marked "confidential" or with words of similar meaning; c. Should reasonably be recognized as confidential information of the disclosing party; d. Is unpublished or not available to the general public; or e. Is designated by law as confidential. The term "Confidential Information" does not include any information or documentation that was: a. Subject to disclosure under the Michigan Freedom of Information Act (FOIA); b. Already in the possession of the receiving party without an obligation of confidentiality; c. Developed independently by the receiving party, as demonstrated by the receiving party, without violating the disclosing party's proprietary rights; d. Obtained from a source other than the disclosing party without an obligation of confidentiality; or e. Publicly available when received or thereafter became publicly available (other than through an unauthorized disclosure by, through or on behalf of, the receiving part). 2. The Grantee must notify the Foundation within 1 business day after discovering any unauthorized use or disclosure of Confidential Information. The Grantee will cooperate with the Foundation in every way possible to assist the Grantee in regaining possession of the Confidential Information and prevent further unauthorized use or disclosure. IV. Financial Requirements A. Reimbursement Method 14 As used in this Agreement, "Cost Documentation" refers to the FY 2018 SNAP-Ed Budget Summary attached hereto as Attachment 1. The Grantee will be reimbursed as follows: The Actual Cost Reimbursement Method shall be used in claiming reimbursement under this Agreement. The Cost Documentation is hereby made a part of this Agreement. The Subcontractor certifies that the FY 2018 SNAP-Ed Budget Summary ("Budget" or "Budget Summary") has been prepared in accordance with the Budget Completion Instructions provided by the Foundation. This document details the amount and purpose of expenditures for which the Grantee shall use funds paid under this Agreement. The Grantee is authorized to expend funds only for those resources indicated in Attachment 1 that are allowable, properly allocated, reasonable and necessary, and, as appropriate, pre-approved, as defined in the Budget Summary, and utilized to deliver approved programming. Reimbursement from the Foundation is based on the understanding that Foundation funds will be paid up to the total Foundation allocation as agreed to in the approved budget. B. Financial Status Report Submission The Grantee shall submit a monthly invoice to the Foundation. The invoice shall indicate actual expenditures incurred broken out by category of expense in the performance of this Agreement for the period being billed and the units of service delivered. The invoice shall be submitted to the Foundation within 15 days from the end of the monthly billing period. Monthly invoices are due to the Foundation no later than the fifteenth (15 th) of the following month. The Foundation may not make a payment to the Grantee for billings submitted more than 90 days after the end of a billing period. Obligations incurred prior to or after the period covered by this Agreement shall be excluded from the Grantee's Monthly Invoice. 1. Subcontractor shall submit all supporting documentation to the Foundation for each monthly invoice. Subcontractor shall retain all supporting documentation for this agreement in their formal grant record. 2. If MDHHS or the Foundation identifies questioned costs that cannot be substantiated, the Foundation may, at its discretion, and after consultation with the Grantee, require the Grantee to submit a revised monthly invoice to reflect adjustment for disallowed costs. Submission of revised billings to the Foundation shall be made within a time schedule established by the Foundation and the Grantee. C. Reimbursement Mechanism The Foundation shall make payments to the Grantee after Grantee's monthly invoice and program highlights are reviewed and approved and the Foundation has subsequently been reimbursed by MDHHS. All Grantees must sign up through the on-line vendor registration process to receive all Foundation payments as Electronic Funds Transfers (EFT)/Direct Deposits, as mandated by MCL 18.1283a. D. Final Obligations and Financial Status Report Requirements Year-end encumbrance and final invoice due dates will be determined by MDHHS, The due date for the final invoice for actual costs will be sent out by the Foundation to the Grantee once the Foundation is notified of year-end deadlines by MDHHS. A closing statement of cumulative costs incurred and/or encumbered, must be submitted to the Foundation by the announced due date. Subsequently final invoice for actual costs, not to exceed encumbered costs submitted, must be submitted to the Foundation, by announced due date, and shall constitute Grantee's final financial report. In no case may any funds under this agreement be expended after the end of the period of performance or the termination of this Agreement's term. E. Unobligated Funds 15 Funds not used within the Agreement period and for the explicit purpose outlined in this Agreement must be returned to the Foundation. F. Indirect Costs The Grantee is allowed to use an approved federal indirect rate in their budget calculations and financial status reporting. If the Grantee does not have an existing approved federal indirect rate, they may use a 10% de minim is rate in accordance with Title 2 Code of Federal Regulations (CFR) Part 200 to recover their indirect costs. Approved indirect rates will appear on Attachment 1 Budget Summary. V. Agreement Termination The Foundation may cancel this Agreement without further liability or penalty to the Foundation for any of the following reasons: A. This Agreement may be terminated by either party by giving 15 days written notice to the other party stating the reasons for termination and the effective date. B. This Agreement may be terminated on 30 days prior written notice upon the failure of either party to carry out the terms and conditions of this Agreement, provided the alleged defaulting party is given notice of the alleged breach and fails to cure the default within the 30-day period. C. This Agreement may be terminated immediately if the Grantee or an official of the Grantee or an owner is convicted of any activity referenced in Section 111.D, of this Agreement during the term of this Agreement or any extension thereof, VI. Stop Work Order The Foundation may suspend any or all activities under this Agreement at any time. The Foundation will provide the Grantee with a written stop order detailing the suspension. Grantee must comply with the stop work order upon receipt. The Foundation will not pay for Activities, Grantee's lost profits, or any additional compensation during a stop work period. VII. Final Reporting Upon Termination Should this Agreement be terminated by either party, within 15 days after the termination, the Grantee shall provide the Foundation with all financial, performance and other reports required as a condition of this agreement. The Foundation will make payments to the Grantee for allowable reimbursable costs not covered by previous payments or other state or federal programs. The Grantee shall immediately refund to the Foundation any funds not authorized for use and any payments or funds advanced to the Grantee in excess of allowable reimbursable expenditures. VIII. Severabilitv If any part of this Agreement is held invalid or unenforceable, by any court of competent jurisdiction, that part will be deemed deleted from this Agreement and the severed part will be replaced by agreed upon language that achieves the same or similar objectives. The remaining Agreement will continue in full force and effect. IX. Waiver Failure to enforce any provision of this Agreement will not constitute a waiver. X. Amendments 16 Any changes to this agreement will be valid only if made in writing and accepted by all parties to this agreement. Any change proposed by the Grantee which would effect the Foundation funding of any project, in whole or in part in Part I, Section 2.C. of the Agreement, must be submitted in writing to the Foundation for approval immediately upon determining the need for such change. The Grantee shall, upon request of the Foundation and receipt of a proposed amendment, amend this Agreement. XI. Liability All liability to third parties, loss, or damage as a result of claims, demands, costs, or judgments arising out of activities, such as direct service delivery, to be carried out by the Grantee in the performance of this Agreement shall be the responsibility of the Grantee, and not the responsibility of the Foundation, if the liability, loss, or damage is caused by, or arises out of, the actions or failure to act on the part of the Grantee, any subcontractor, anyone directly or indirectly employed by the Grantee, provided that nothing herein shall be construed as a waiver of any governmental immunity that has been provided to the Grantee or its employees by statute or court decisions. The Foundation is not liable for consequential, incidental, indirect or special damages, regardless of the nature of the action. XII. State of Michigan Agreement This Agreement must be exclusively governed by the laws and construed by the laws of Michigan, excluding Michigan's choice-of-law principle. All claims related to or arising out of this Agreement, or its breach, whether sounding in contract, tort, or otherwise, must likewise be governed exclusively by the laws of Michigan, excluding Michigan's choice-of-law principles. Any dispute as a result of this Agreement shall be resolved in the state of Michigan. XII. Compliance If the Grantee fails to comply with requirements as set forth in this Agreement, and within allotted time frames mutually established, the Foundation may, at its discretion, invoke sanctions on the Grantee, which may include, but are not limited to, actions to collect disallowed costs and/or cancellation of the Agreement. 17 Safail, and Fringe EMPLOYEES 1 Nutrition Educator 2' Nutrition Educator Postage and Shipping 1 Postage 2 Postage Supplies / Marls & Curriculum (Equip < $5,000 l'Printirg - educational materials 2 Printing - direct mailer 5 Food tasting serving supplies and equipment 4 Food for tastlngs 5 Fru.t and Vegetable Soreeners Travel • Local Program Travel 2liConference / Workshop Travel Contracts . : Translation $18,259 $13,491 1: 61,670i $1,570 ........... $100' $9,835 $3,038 $2,2051 .„ $1,0661 $3,4901 $36 • $1.,400 $856 ,. • $544 61,-500 $1,500: . . • $0i - -1 TOTAL DIRECT EXPENDITURES: Indirect Cost Amount (Er not % of Direct Expandures) ,Descnbe basis (e.g., % of salary and fringe) and enter $ amount Mired-12.79 on salary only. TOTAL GRANT AWARD: Michigan Fitness Foundation FY2018 SNAP-Ed ATTACHMENT 1 Oakland County Health Division FY2018 SNAP-Ed Budget Summary ATTACHMENT 2 Michigan Fitness Foundation Project Summary Oakland County Health Division - Taste and Try Challenge 1, SMART Objectives a. By September 30, 2018, 25% of adult participants who have received a minimum of 3 direct nutrition education contacts will report a 1/2 cup increase in their daily consumption of fruits and vegetables. b. By September 30, 2018, 25% of 3rd-5th grade students participating in Cooking with Kids will improve the frequency with which they report eating both fruits and vegetables. c. By September 30, 2018, 25% of parents will report that their child (K-2) eats both more fruits and vegetables since participating in Cooking with Kids. d. By September 30, 2018, Oakland County Health Division will partner with 2 emergency food pantries where nutrition education is provided to administer the CX3 Emergency Food Outlet Survey, and each will implement at least 1 environmental/policy improvement. e. By September 30, 2018, Oakland County Health Division will partner with at least 2 schools/after-school programs where nutrition education is provided to administer a Farm to School Assessment and each will implement at least 1 environmental/policy improvement. f, By September 30, 2018, Oakland County Health Division SNAP-Ed staff will assist with the implementation of the Community Coalition Assessment Tool with the Oakland County Food Policy Council to help assess and develop interventions for SNAP-eligible populations. 2. Focus on Target Audience Delivery Site Intervention Type Audience category Target Audience Reach OLHSA - Holly Woodlands, 3325 Grange Hall Rd, Holly, MI 48442 PSE- CX3 Emergency Food Outlet Survey IC- MI HOTM Taste Tests 2 -- Location-based Adults 18+ 120 Adults OLHSA — Grandparents Raising Grandchildren, 196 Cesar E Chavez Ave, Pontiac, MI 48342 DE-Cooking with Kids 3 — Locatio n serving low-income Children 6-11 20 Children 15 Adults Waterford School District Crary Campus, 501 N Cass Lake Rd, Waterford, MI 48328 DE-Cooking with Kids PSE-Farm to School/Institution 3— Location serving low- income. Children 6-11 & Adults 18+ 60 Children 140 Adults 60 Children Sprout Produce Store, 580 W Huron St, Pontiac, MI 48341 PSE- School/Farm to Institution IC- MI HOTM Taste Tests 3 — Location serving low-income Adults 18+ 30 Adults Woodside Bible Church — Pontiac, 830 Auburn Ave, Pontiac, MI 48342 PSE - CX3 Emergency Food Outlet Survey /C- MI HOTM Taste Tests 2 —Location-based Adults 18+ 265 Adults Center for Success — Pontiac 246 E Rundell St, Pontiac, MI 48342 DE-Cooking with Kids PSE-School/Farm to institution 3 — Location serving low-income Children 6-11 & Adults 18+ 30 Children 30 Children All Saints Episcopal Church, 171 W Pike St, Pontiac, MI 48341 IC-MI HOTM Taste Tests 3 — Location serving low-income pop. Adults 18+ 90 Adults 860 TOTAL 3. Program Description OCHD seeks to maintain a comprehensive public health intervention that provides direct nutrition education through cooking demonstrations, taste testing's and nutrition education for children and adults at food access sites. Cooking with Kids will be implemented for children 8-11 years at a summer feeding site in Waterford, a Pontiac after-school program site where more than 50% of children receive free or reduced-price meals, and in conjunction with the Grandparents Raising Grandchildren program in Pontiac. Food demonstrations and taste testing's utilizing the supplemental material, Michigan Harvest of the Month, USDA, MSU Extension, and ATTACHMENT 2 Produce for Better Health Foundation materials, will be provided to parents and family members of Cooking with Kids participants, and community members at two SNAP-accepting produce market sites, a church-based food pantry in Pontiac and a senior citizen based Emergency Food Assistance Program distribution site in Holly. Twelve MI HOTM nutrition education sessions will occur at each site from April through September 2018. Utilizing the CX3 Emergency Food Outlet Survey and the Farm to School Assessment tool, policy and environmental changes will be facilitated through partnerships with direct nutrition education site leaders, with the aim of assessing food environments and improving healthier food offered in these settings. Lastly, implementing the Community Coalition Assessment Tool with Oakland County's multi-sectoral Food Policy Council, will inform nutrition and food access-related issues that impact snap-eligible populations within Oakland County. 3. Summary of Research Research shows that adults with higher self-efficacy are more likely to change behavior and maintain changes (Anderson, Winett, Wojcik, 2007). Taste testing fruits and vegetables and participating in food demonstrations at point-of-food access sites provides adults an opportunity to increase self-efficacy by learning to prepare healthy foods through engaged learning opportunities at locations where these foods can be obtained. Also evident is taste preferences for fruits and vegetables are one of the strongest reported correlates of fruit and vegetable intake among children (Walters & Stacey, 2009). Interactive lessons that include demonstration, modeling, rehearsal, and feedback are more likely to result in positive behavioral changes than a traditional didactic approach. Utilizing hands-on experiences with food is an engaging and effective strategy to teach healthy eating behaviors. Cooking with Kids (CWK) includes all these components within taste test lessons and cooking demonstrations with children. Nationally, the CWK curriculum has been found to improve fruit and vegetable preference and cooking self-efficacy among students (IJiker, A., Walters, L., Cunningham-Sabo, L., Baker, S., 2011; Cunningham-Sabo & Lohse 2014). The CX 3 is a practice-tested tool used to obtain and relay community-level data to promote healthier communities (Ghirardeili, Quinn, Stone, & Sugerman, 2009), Finally, there is emerging evidence that Farm to School programs increase knowledge about, willingness to try, and consumption of fruits and vegetables among school children (Moss A, Smith S, Nuli D, Long Roth 5, Tragoudas U. 2014 4. Program Modifications Proposal interventions expand SNAP-Ed delivery regionally and additional low-income target populations have been added. Three new programming locations will be established in Pontiac. Expansion to a northern Oakland County TEFAP site will also occur. Lastly, collaborating with the Oakland County Food Policy Council will help guide strategies that impact food access inequities and lend support to the SNAP-Ed Evaluation Framework ST8, Multi-Sector Partnerships, and Planning. To expand the policy, system and environmental changes at partner locations, OCHD will utilize the CX3 Emergency Food Outlet Survey and Farm to School Assessment tool. 5. Education Materials Title Author MI HOTM recipe cards, parent newsletters, supplemental materials Michigan Fitness Foundation Cooking with Kids Curriculum & Student Workbooks Cooking with Kids Curriculum USDA The Farm to School Planning Tookit USDA Choose MyPlate; 10 Tips Series: Liven up Your Meals; Build a Healthy Meal; Eating Better on a Budget; Kid-Friendly Veggies and Fruits. Eat Smart to Play Hard MyPlate Poster; 10 Facts about child nutrition programs USDA Michigan Availability Guide Fruits & Vegetables MSU Extension Storing Fruits & Veggies Produce for Better Health Foundation Farm to School Assessment Tool Minnesota Department of Health CX3 - Food Bank /Emergency Food Assessment California Dept. of Public Health Community Coalition Assessment Tool mihealthtools.org/ccat/ of Health Michigan Department and Human Services 6. Evaluation Approach, Scope and Measures Evaluation plans include utilization of valid and reliable research-based measurement tools and participation in the statewide evaluation. In addition, continual process evaluation through review of daily surveys and field notes, consistent evaluation implementation, and prompt result analysis will ensure program improvement and effectiveness. Key performance measures are to improve the frequency with which adults, students and students' parents report eating fruits and vegetables, as well as the extent of SNAP-Ed facilitated partnerships ATTACHMENT 2 created to increase support, access, and appeal of healthier food in nutrition education settings. The evaluation methods and tools that will be used include tracking cards, pre- and post- evaluations, and surveys. ATTACHMENT 3 FY 2018 REPORTING DEADLINES REPORT DUE DATE Invoice - October Program highlights - October November 15, 2017 Invoice - November Program highlights - November December 15, 2017 Invoice - December Program highlights - December January 15, 2018 Invoice -January Program highlights - January February 15, 2018 Invoice - February Program highlights - February March 15, 2018 Invoice - March Expanded program highlights — Summative in nature October 1— March 31 (serves as mid- year report) April 16, 2018 Invoice - April Program highlights - April May 15, 2018 Invoice - May Program highlights - May June 15, 2018 Invoice - June Program highlights -June July 16, 2018 Invoice - July Program highlights —July Final program & budget amendments August 15, 2018 Invoice - August Program highlights - August September 17, 2018* Invoice - September Program highlights - September October 15, 2018* Encumbrances - August and September TBD by MDHHS — notice will be sent via email Year-end report November 5, 2018* Equipment inventory November 5, 2018* *These dates subject to change based on year -end deadlines established by MDI-11-1,5 and the Foundation ATTACHMENT 4 FY18 SNAP-Ed Subrecipient Agreement Contact List for the Foundation and Grantee Michigan Fitness Foundation Oakland County Health Division Authorized Official Name: Marci Scott Address: Michigan Fitness Foundation PO Box 27187 Lansing, MI 48909 Telephone: (517) 908-3862 Fax: (517) 347-8145 Email: mscott@michiganfitness.org Authorized Official Name: Michael Spisz Address: 1200 N. Telegraph, Building 34E Pontiac, MI 48341 Telephone: 248-858-0100 Fax: 248-858-1572 Email: spiszm@oakgov.com Programming Contact Name: Sarah Panken Address: Michigan Fitness Foundation PO Box 27187 Lansing, MI 48909 Telephone: (517) 908-3822 Fax: (517) 347-8145 Email: slpanken@michiganfitness.org Programming Contact Name: Kristina Ottenwess Address: 1200 N. Telegraph, Building 34E Pontiac, MI 48341 Telephone: 248-858-8325 Fax: 248-858-5639 Email: ottenwessk@oakgov.com Financial Contact Name: Gail Hanna Address: Michigan Fitness Foundation PO Box 27187 Lansing, MI 48909 Telephone: (517) 908-3808 Fax: (517) 347-8145 Email: ghanna@michiganfitness.org Evaluation Contact Name: Lisa McKay-Chiasson Address: 1200 N. Telegraph, Building 34E Pontiac, MI 48341 Telephone: 248-858-1395 Fax: 248-858-5428 Email: Mckay-chiassoni@oakgov.corn Administrative Contact Name: Marci Scott Address: Michigan Fitness Foundation PO Box 27187 Lansing, MI 48909 Telephone: (517) 908-3862 Fax: (517) 347-8145 Email: mscott@michiganfitness.org Financial Contact Name: Tina Sobocinski Address: 1200 N. Telegraph, Building 34E Pontiac, MI 48341 Telephone: 248-858-5468 Fax: 248-975-9879 Email: sobocinskit@oakgov.com ATTACHMENT 5 Invoice Signature Authorization Form Please identify two individuals from your organization who are authorized to sign the monthly Michigan Fitness Foundation SNAP-Ed Invoices sent to the Foundation on behalf of the organization contracted in FY18 SNAP-Ed Subrecipient Agreement attached hereto. Name Name Title Title Organization Organization Signature Signature MICHIGAN FITNESS FOUNDATION ATTACHMENT 6 P.O. Box 27187 Lansing, MI 48909 Telephone 517-347-7891 Subrecipient Single Audit Certification Request The Federal Office of Management and Budget (OMB) Part 200 - UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS requires that recipients of Federal awards, who are subject to the provisions of this guidance, ensure that Subrecipients of $750,000 or more comply with the audit requirements in §200.500. For Michigan Fitness Foundation (the Foundation) to satisfy its own OMB Part §200.500 requirements, we need a certification from your institution, as a Subrecipient, that you are in compliance with these requirements for your most recent fiscal year. Accordingly, please check the appropriate box(es) and provide any required documents: Check one-> We are: [ ] an educational institution and subject to ONE Part §200.500 -> please complete part A [I a not-for-profit organization and subject to ONE Part §200.500 -> please complete part A [ ] an educational institution and not subject to OMB Part §200.500 -> please complete part B [ ] a not-for-profit organization and not subject to ONE Part §200.500 -> please complete part B [ ] a US for-profit organization and not subject to ONE Part §200.500 -> please complete part 5 [ ] a foreign (non-U.S.) entity and not subject to OMB Part §200.500 -> please complete part B Part A [ ] We are subject to the OMB Part §200.500 (Complete one of the sections below): 1. [ ] Our single audit, for fiscal year ended , has not yet been completed. We expect the audit to be completed by . Within thirty (30) days of completion, we will provide a certification of either §2 or §3 as stated below. Or 2. [ ] Our single audit, for fiscal year ended , has been completed. The administration of our Federal projects has been audited in accordance with OMB Part §200.500 and there were no material instances of noncompliance with Federal laws and regulations or reportable conditions, and no findings in the single audit report that are specifically related to subaward(s) from Michigan Fitness Foundation. Or 3. [ ] Our single audit, for fiscal year ended , has been completed, and material noncompliance issues and/or reportable conditions were noted. Enclosed is a copy of the audit report and our response: And, there [ ] are / [ ] are not findings in the single audit report that are specifically related to a subaward(s) from MFF. (Please provide a listing of subaward(s) as well as an explanation of the finding(s) as they relate to each suhaward(s) if there are material findings). Part B I ] We are NOT subject to the OMB Part §200.500 (Complete one of the sections below): 1. [ ] We receive less than $750,000 in total Federal support during a fiscal year. DOCUMENTATION REQUIRED: Therefore, in lieu of an single audit we have enclosed: [ An audited financial statement [ I An independent auditor's management letter [ j Other (explain): Or 2. [ ] We receive greater than $750,000 in total Federal support during a fiscal year. Therefore, our "yellow-book" compliant copy of the audit for fiscal year ended , has been completed, and material noncompliance issues and/or reportable conditions were noted. DOCUMENTATION REQUIRED: Enclosed is a copy of the audit report and our response: And, there [ ] are / [ ] are not findings in the single audit report that are specifically related to a subaward(s) from MEE. (Please provide a listing of subaward(s) as well as an explanation of the finding(s) as they relate to each subaward(s) if there are material findings). CERTIFICATION: I certify, as an authorized representative for the institution that the boxes checked above are appropriate and accurate: Signature: Name and Title: Institution: E-mail: Date: Tax Identification No: Phone Number: This institution is an equal opportunity provider. ATTACHMENT 7 FY 2018 MFF SNAP-Ed Personnel Expense Certification MICHIGAN FITNESS FOU DATIO A. Standards for documentation of personnel expenses as defined in OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards §200.430. 1. Supported by a system of internal controls: accurate, allowable and allocable charges. 2. Incorporated into agency's official records. 3. Reflect total activity for which employee is compensated. 4. Encompass federally assisted and all other activity for which employee is compensated 5. Comply with established accounting practices. 6. Support distribution of salary and wages across all activities and cost objective. 7. Budget estimates do not qualify as charges but may be used for interim accounting purposes. 8. Practices for constituting a full workload vary for Institutes for Higher Education (1HE), records may reflect categories of activity expressed as a percentage distribution of total. (IHE initial if applicable) 9. When recoding salary and wages for IHE to federal awards a precise assessment is not always feasible nor is it expected (see UGG for more detail). (IHE initial if applicable) Records that meet the standards above will not be required to provide additional supporting documentation for the work performed other than that referenced below: • Charges for salaries and wages of nonexempt employees must be supported by records indicating the total number of hours worked each day. Records that do not meet the standards above, may be required to provide personnel activity reports, including prescribed certifications, or equivalent documentation to support the required records. B. Hourly Rate and Fringe Benefit Calculations Submit, for each person contributing time and effort to SNAP-Ed as noted in Attachment 1 Budget Summary, documentation of how their respective hourly rate and fringe benefits are calculated. Each staff member should be listed separately denoting all variables used for hourly rate and fringe benefit calculations. One document can be submitted itemizing all staff. C. Certification I am a representative of my organization, qualified to certify by my signature below, that 1) my agency has above standards for documenting personnel expenses in place, which align with the OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards §200.430, and 2) any additional documentation provided to substantiate employee hourly rates and fringe benefits is accurate and aligns with our agency's payroll records. Agency Name Title Signature Date If you have questions, please contact Gail Hanna, Accounting Manager (517) 908-3808 or ghanna@michiganfitness.org . FISCAL NOTE (MISC. #17329) December 7, 2017 BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION — MICHIGAN FITNESS FOUNDATION SNAP-ED GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The Michigan Fitness Foundation (MFF) has awarded the Oakland County Health Division funding in the amount of $50,000 under a grant titled Supplemental Nutrition Assistance Program Education (SNAP-ED). 2. The purpose of this grant is to provide nutrition education and food demonstrations to food stamp recipients in Pontiac and Waterford to improve the likelihood of making healthy food choices on a limited budget. 3. The funding period begins on the date of contract execution through September 30, 2018. 4. Funding will be used to create one (1) Special Revenue (SR) Part-Time Non-Eligible Public Educator position and continues funding of one (1) SR PTNE Public Health Educator ll position (#1060233- 11822) within the Community Health Promotion & Intervention Services unit of the Health Division. 5. The future level of service, including personnel, will be contingent upon the level of funding available. 6. The FY 2018 budget is amended as follows: HEALTH COMMUNITIES PLANNING FUND (#28320) GR0000000562 / Budget Reference 2018 activity: GLB analysis: GLB FY2018 Revenue 1060233-133350-610313 Federal Operating Grants Total Revenue Expenditures 1060233-133350-702010 Salaries 1060233-133350-722740 Fringe Benefits 1060233-133350-730926 Indirect Costs 1060233-133350-730982 Interpretation Fees 1060233-133350-731346 Personal Mileage 1060233-133350-731388 Printing 1060233-133350-750462 Provisions 1060233-133350-732018 Travel and Conference 1060233-133350-750294 Materials & Supplies 1060233-133350-750448 Postage-Standard Mailing 1060233-133350-750567 Training-Educational Supplies 1060233-133350-774677 Insurance Total Expenditures $ 7,400 $ 7,400 $ 9,079 483 1,346 240 260 193 55 (958) (149) (1,030) (1,939) (180) $ 7,400 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. j„. 7 Resolution #17329 December 7, 2017 Moved by KowaII supported by Jackson the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Fleming, Gershenson, Gingell, Hoffman; Jackson, KowaII, Long, McGillivray, Middleton, Quarles, Tietz, Weipert, Woodward, Zack, Berman, Crawford. (17) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). GERALD D. POISSON CHIEF DEPUTY COUNTY execuuve ACTING PURSUANT TO MO. 45,509A(7) STATE OF MICHIGAN) COUNTY OF OAKLAND) - I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 7, 2017, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 7th day of December, 2017. Lisa Brown, Oakland County