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HomeMy WebLinkAboutResolutions - 2017.12.07 - 23200MISCELLANEOUS RESOLUTION #17330 December 7, 2017 BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION — AMENDMENT #4 OF THE INTERLOCAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND COMMUNITY HEALTH NETWORK FOR SUICIDE PREVENTION SERVICES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Miscellaneous Resolution (MR) #15179 approved an interlocal agreement between the Oakland County Community Mental Health Authority (now renamed Oakland Community Health Network, OCHN) and Oakland County for the Health Division to address youth suicide prevention in Oakland County through training of key community leaders from public health, schools, law enforcement, mental health and other community sectors and implement suicide prevention programming for youth; and WHEREAS OCHN has issued amendment #4 for the period of October 1, 2017 through September 30, 2018 in the amount of $120,629, a decrease of $16,833 from fiscal year (FY) 2017 funding of $137,462; and WHEREAS this amendment is sufficient to continue funding one (1) Special Revenue (SR) Full Time Eligible (FTE) Public Health Educator ll position #1060233-11673 that was created in MR #15179; and WHEREAS this Amendment has completed the Grant Review Process in accordance with the Board of Commissioners grant procedures and is recommended for approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the OCHN amendment #4 of the Interlocal Agreement with Oakland County for suicide prevention services in the amount of $120,629 for the period October 1, 2017 through September 30, 2018. BE IT FURTHER RESOLVED that acceptance of this amendment does not obligate the County to any future commitment and continuation of the special revenue position in the grant is contingent upon continued future levels of grant funding. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Interlocal Agreement Amendment and approve changes and extensions not to exceed fifteen percent (15%). Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. 1 L, Commissioner Christine Long, Jitrict #7 Chairperson, General Governm Committee GENERAL GOVERNMENT COMMITTEE VOTE: Motion carried unanimously on a roll call vote. GRANT REVIEW SIGN OFF — Health & Human Services GRANT NAME: Transforming Youth Suicide Prevention Grant — Amendment 44 FUNDING AGENCY: Oakland County Community Mental Health Authority (OCCMHA) DEPARTMENT CONTACT: Rachel Shymkiw 2-2151 STATUS: Amendment over 15% DATE: November 14, 2017 Pursuant to Misc. Resolution 417194, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (11/14/2017) Department of Human Resources: HR Approved (No Committee) Continues Position — Lori Taylor (11/13/2017) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (11/13/2017) Corporation Counsel: I have reviewed the above referenced Amendment 4. Approved. — Bradley G. Berm (11/14/2017) OAKLAND COUNTY INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND OAKLAND COMMUNITY HEALTH NETWORK FOR SUICIDE PREVENTION SERVICES AMENDMENT #4 The Parties, Oakland County ("County") and The Oakland Community Health Network ("OCHN"), agree and acknowledge that the purpose of this Amendment is to modify as provided herein and otherwise continue the present contractual relationship between the Parties as described in their current Suicide Prevention Services Contract, ("Contract"). In consideration of the mutual promises, representations, assurances, agreements, and provisions in the Contract and this Amendment, the adequacy of which is hereby acknowledged by the Parties, the Parties agree to amend the Contract as follows: I Effective May 1,2017, Oakland County Community Mental Health Authority changed its agency's name to Oakland Community Health Network (OCHN). 2. The new address for OCHN is 5505 Corporate Drive, Troy, MI 48098. 3. The Parties acknowledge and agree that the FY 17 Exhibit Tin the current Contract shall be replaced with the FY 18 Exhibit I as detailed below. 4. The Parties acknowledge and agree that the FY 17 Exhibit II in the current Contract shall be replaced with the FY 18 Exhibit IT as detailed below. For and in consideration of the mutual assurances, promises, acknowledgments, warrants, representations and agreements set forth in the Contract and this Amendment, and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute this Amendment on behalf of the OCHN and County and by doing so legally obligate and bind the OCHN and County to the terms and conditions of the Contract and this Amendment: OAKLAND COMMUNITY HEALTH NETWORK: BY: DATE: Kathleen Kovach, Deputy Executive Director BY: DATE: Anya Eliassen, Chief Financial Officer THE COUNTY OF OAKLAND BY: DATE: , Chairperson, Oakland County Board of Commissioners EXHIBIT I: Financial and Reporting Obligations The funding made available under this contract is for the budget year October 1, 2017, through September 30, 2018. The authorized amounts are as contained in the Financial Status Report as detailed below. The not-to-exceed amount of this agreement is $120,629. The source of funds is Federal Block Grants for Substance Abuse and Mental Health Svc-Project of Regional and National Significance and the CFDA number is 93.243. These funds are made available through the Michigan Department of Health and Human Services to the OCHN under federal grant award. This Interlocal agreement is designated as a sub-recipient relationship and this is not a research and development project. The County will be reimbursed monthly for actual expenditures incurred after the submission, review and approval by the OCHN of each expenditure report. The expenditure reports must be submitted on a monthly basis no later than twenty (22) days after the close of each calendar month. A deviation allowance modifying an established budget category by $10,000.00 or 15 percent of the funding for each project expenditure item, whichever is greater, is permissible. This deviation allowance does not authorize new categories, subcontracts, equipment items, or positions not shown in Financial Status Report. The County shall submit to OCHN quarterly reports on the progress on the key Strategies and Activities outlined in Attachment A as applicable. The reports are due ten (10) days after the end of each quarter. FINANCIAL STATUS REPORT Local Agency Name Oakland County Health Department Program Transforming Youth Suicide Prevention Code Street Address 1200 N. Telegraph Road Report Period Thru DRnal Data Prepared City, State, ZIP Code Pontiac, MI 48341 Agreement Period 10/112017 Thru 913012018 FE ID Number Category Expenditures Agreement Current Period Agreement YTD Budget Balance .. Salaries and Wages 52,620.00 Fringe Benefits 28,915.00 Indirect - 6,730.00 Travel - 4,000.00 Liability Insurance - 190.00 Phones _ 936,00 Postage , 250.00 Printing 6,000.00 Training - 3,143.00 Education Supplies - 10,250.00 'Educational Programs 1,000.00 Interpretation Fees - 555.00 Info Tech Operations - 2,800.00 Food Provisions 1,000,00 Office Supplies 250.00 Advertising - 2,000.00 TOTAL. DIRECT - 120,629.00 , - _ - 10. TOTAL EXPENDITURES - 120,629.00 SOURCE OF FUNDS: 11. Stale Agreement - ' - - , 12. Local 13. Federal 120,629.00 14. Other - 15. Fees & Collections 16. TOTAL FUNDING - - 120,629.00 Exhibit II FY18 TYSP Work Plan Goals and Objectives Goal 1: Increase skills in the treatment and/or referrals of youth at risk for suicide to law enforcement, healthcare, and schools, with an emphasis on continuity of care. Objective 1.1: Coordinate and host research-based training for law enforcement in Oakland County as a result of the completed needs assessment and building on existing training infrastructure. Expected outcome, 50 law enforcement officers will complete training, using training log/evaluations to measure. • Partner with CIT and CIT-Y • Enhance suicide prevention training at law enforcement academy • Point Person: OCHD Staff Objective 1.2: Implementation of suicide prevention strategies will continue with at least two middle and two high schools in West Bloomfield, Holly, Farmington, and/or Farmington Hills during the 2017/2018 school year. Expected outcome, 600 total students will complete SOS training, using training log/evaluations to measure. • Continue joint planning with school administration and local coalitions to determine readiness and finalize implementation plan for youth suicide prevention activities in the school. • Continue conversation(s) about review and updating of mental health related policies at both a school and district level that support youth mental health and suicide prevention. • Alert Common Ground and private providers in area when suicide prevention activities will occur, and determine that adequate capacity is present to provide follow-up care to youth who may need evaluation by a mental health provider. • Continue to engage counseling and social work staff in discussion regarding preparedness to respond to students needing follow-up during or after suicide prevention activities. Information obtained will be used to inform decisions about further trainings/education needed. • Inform middle school and high school staff of SOS (signs of suicide) curriculum. • Inform parents of middle school and high school students in SOS (signs of suicide) and collect completed evaluation tool. • Train middle school and high school students in SOS (signs of suicide) and collect completed evaluation tool. Obtain active consent for youth under age 18. • Complete SafeTALK with middle school and high school staff on school crisis teams. • Strategically market safeTALK T4T training to staff when offered at the community level. • Identify staff, parents, and youth who may be interested in participating in further community suicide prevention activities. Staff, parents, and youth will be identified through participation in SOS and suicide prevention activities that occur for further activities such as a youth task force, working with coalitions, and forum participation. • Point Person: OCHD Staff Objective 1.3: Implementation of CAMS (Collaborative Assessment and Management of Suicidality) training for clinical behavioral health staff. Expected outcome, 50 clinical staff will complete CAMS training, using training log/evaluations to measure. • Identify clinical staff within the Oakland Community Health Network Providers to complete training. • Distribute trainings to identified clinicians. • Complete evaluation materials required. • Point person: OCHN staff Objective 1.4: Implementation of suicide prevention strategies will continue with middle and high schools in West Bloomfield middle and high schools during the 2017/2018 school year. Expected outcome, 50 staff will complete safeTALK training, using training log/evaluations to measure. • Continue joint planning with West Bloomfield school administration and Project Aware grant team to determine readiness and finalize implementation plan for youth suicide prevention activities in the school. • Continue to engage West Bloomfield counseling and social work staff in discussion regarding preparedness to respond to students needing follow-up during or after suicide prevention activities. Information obtained will be used to inform decisions about further trainings/education needed. • Begin discussion about the creation or strengthening of mental health related policies at both a school and district level that support youth mental health and suicide prevention. • Complete gatekeeper training(s) for West Bloomfield select middle school and high school staff on school crisis teams • Identify West Bloomfield staff, parents, and youth who may be interested in participating in further community suicide prevention activities. Staff, parents, and youth will be identified through participation in suicide prevention activities that occur at West Bloomfield for further activities such as a youth task force, working with coalitions, and forum participation. • Point person: OCHD Staff Objective 1.5: Implementation of suicide prevention strategies will begin with Oakland Community College (OCC) during the 2017/2018 school year. Expected outcome, 60 staff/students will complete trainings (SOS, safeTALK or ASIST) in FY18. Measured by training logs/evaluations. • Engage in discussion with OCC school administration to identify needs related to youth and young adult suicide prevention. Elicit recommendations for further assistance as needed. • Alert Common Ground and private providers in area when suicide prevention activities will occur, and determine that adequate capacity is present to provide care to youth who may need evaluation by a mental health provider. • Provide resource list to OCC identifying public and private mental health or substance use disorder practitioners who are accepting new patients. • Engage OCC Counseling Center in discussion regarding readiness to respond to students who might need follow-up during or after suicide prevention activities. Information obtained will be used to inform decisions about further trainings/education needed. • Train OCC staff/students in SOS, SAFE Talk, or ASIST and collect completed evaluation tool. Obtain active consent for students under age 18. • Identify OCC staff and students who may be interested in participating in further community suicide prevention activities. Staff, parents, and students will be identified through participation in gatekeeper trainings offered and suicide prevention activities that occur at OCC for further activities such as the task force, working with coalitions, and forum participation. • Point person: OCHD staff person Goal 2: Conduct a community needs assessment in Oakland County, using Qualtrics, to gain information on first responder's current strengths, areas for improvement, and goals for the future. Objective 2.1: Analyze data received through the needs assessments to begin 10/1/17. Data will be available to use to inform suicide prevention activities through FY18. • Hand score qualitative data. • Score quantitative data using the Qua'tries program. • Review and summarize findings from needs assessment. • Develop final report with recommendations • Revise work plan as needed to incorporate findings • Point Person: OCHD Staff Goal 3: Develop and implement policies and procedures surrounding suicide prevention in Oakland County. Objective 3.1: Oakland County will convene and facilitate a Zero Suicide Network to enhance and expand Zero Suicide policies and procedures. • Collaborate with SPRC staff for technical assistance. • Point Person: OCHD/OCHN Staff Objective 3.2: Implement Zero Suicide toolkit/activities at organizations attended the Zero Suicide workshop. • Review resources for Zero Suicide online and will bring those resources back to partner agencies to begin implementing these activities in FYI 8. • Collaborate with SPRC staff for technical assistance. • Point Person: OCHD/OCHN Staff Objective 3.3: Draft and promote templates of suicide prevention policies / procedures / strategies to share with community agencies and organizations. • Taskforce members will assist in drafting, approving, and promoting suicide prevention related policies, procedures, strategies to community agencies. • Provide technical assistance to organizations looking to enhance and implement suicide prevention strategies in their agencies. Goal 4: Increase knowledge and skills for Means Restrictions through education, training, and awareness. Objective 4.1: Implement best practices in means restriction education and training. Expected outcome, 100 of community members will complete training, using training log/evaluations to measure. • Implement Counseling on Access to Lethal Means (CALM) training by distributing to behavioral health network and professionals through emails, website, social media, etc. • Evaluate and track registrations • SPRC suicide prevention resource center Objective 4.2: Address means restriction through education and distribution of resources through community events and implementation of a multi-component community wide campaign encouraging residents to restrict access to lethal means. • Partner with SAC and DEA to distribute lock bags in collaboration with DEA take back day in October. • Educate community through various media channels such as social media, website, email listserve, etc. Objective 4.3: Create a research-based, online training for community residents and other non- clinical professionals to educate about restricting access to lethal means. • Partner with SAC and DEA to distribute lock bags in collaboration with DEA take back day in October. • Educate community through various media channels such as social media, website, email listserve, etc. Goal 5: Address stigma through education and promotion of resources through community events and implementation of a multi-component community wide campaign encouraging residents to seek help and talk to someone they trust. Objective 5.1: Educate community through various media channels • Developing branding and messaging • Testing messages • Create materials i.e., billboard design, bus ads, social media posts etc. • Secure billboard space and advertising contract; run billboards. • Press release on the project from OCHD • Point Person: OCHD Staff Objective 5.2: Host two community events: • Youth event in the fall of 2017. Focus is on promoting the youth voice and giving the opportunity for them to identify needs related to suicide prevention. Expected outcome, attendance of 150 measured by log/evaluation. o Partner with Alliance of Coalitions for Healthy Communities (ACE-IC) to co- sponsor and obtain optimal youth participation. This will occur through joint meetings between the two entities. A contract will be created between the grant (OCHN) and ACHC. Grant will financially support, promote, and attend the event. o Parents complete an online active consent form facilitated by ACHC. o Point Person: OCHN • Community forum in the spring of 2018. Focusing on suicide prevention and supporting care coordination from both the professional and family perspective in partnership with the Youth Suicide Prevention Task Force in Oakland County. Expected outcome, attendance of 80 community members. Measured by attendance log/evaluation. o Gather information from forum participants through group discussion and verbal, written and/or online feedback on youth suicide prevention in Oakland County. o Review/discuss information received at forums with the task force and use it to inform youth suicide prevention work in Oakland County. o Point Person: OCHD staff Objective 5.3: Promote participation of school staff and community members in the Youth Mental Health First Aid Trainings that will be occurring free of charge through the Oakland County ISD, sponsored by Project AWARE. This will be occurring ongoing throughout this fiscal year. Expected outcome, a minimum of 125 community members who engage with youth on daily basis will become trained in YMHFA, to be measured by training logs. • Obtain schedule of YMHFA trainings Project AWARE is sponsoring and assist in promoting/advertising as needed through social media, email, etc. • Point Person: Hanna Cassise/OCHD Staff Objective 5.4: Promote and distribute Common Ground's suicide prevention hotline and website (http://www.suicideprevention.commongroundhelps.org ). Expected outcome, to see a 10% increase in use of the suicide prevention hotline in FYI 8, measured by data provided by Common Ground- using the following means: • Include these resources in the youth suicide prevention toolkits, prescription drug toolkits, and other relevant materials. This will be added to the toolkits before the next reprint. • Press release • Social media messaging • Enhance and expand the teen chat line to 24 hours a day, 7 days a week. Work with Common Ground on a plan for sustainability to maintain the teen chat line. • Point person: OCHN / OCHD staff person Objective 5.5: Promote and distribute OK2SAY website, call and text tipline (http://vvww.michigan.gov/ok2say/) Expected outcome to see a 10% increase in use of the tip line in FY18, measured by data provided by OK2SAY/Michigan Attorney General-using the following means: • Include these resources in the youth suicide prevention toolkits, prescription drug toolkits, and other relevant materials. This will be added to the toolkits before the next reprint. • Press release • Social media messaging • Promotion during youth event in FY18 in partnership with ACHC and Project AWARE. • Point Person: OCHN / OCHD staff Goal 6: To collaborate with other systems and grants within the community on complimentary projects and work towards improved continuity of care. Objective 6.1: Continue to build/strengthen relationships with community organizations and collaborations in Oakland County. • Continue to collaborate with the Youth Suicide Prevention Task Force in Oakland County to support and participate in activities listed below. Expected outcome will be representation of the health division and/or OCHN at all task force meetings, measured by meeting minutes. o Complete stakeholder mapping to broaden the sectors represented on the task force and strengthen collaboration among current partners. Information for mapping will come from current task force members' input/discussion. o Youth Suicide Prevention Community Forum, assist with preparation, set up, event, and evaluation. o Review and update school toolkit with input from at least 2 districts within the county (1 rural, 1 urban). Translation of parent toolkits to Spanish and Arabic as needed. o Ensuring toolkits are accessible to schools in the community, updating and distributing toolkits as needed. The task force will draw on members who work for districts and the ISD to determine what schools need toolkits, getting the word out to schools that they are available, etc. o Point person: OCHD Staff • Continue collaboration with Project Aware regarding each grant's goals and objectives, training opportunities, etc. This collaboration will be ongoing throughout the 5 years of the grant. To be measured by a minimum of 2 collaborative meetings between the grants to occur in FY18 measured by meeting minutes/attendance. o Participate as a member of the Project AWARE community management team. o Project AWARE will have representation on the task force. o Communicate with one another regarding upcoming activities to cross promote each other's efforts. This will include face to face meetings, phone contact, and email. o Point Person: OCHN staff • Continue collaboration with Jewish Family Services regarding each grant's goals and objectives, training opportunities, etc. This collaboration will be ongoing throughout the 5 years of the grant. To be measured by a minimum of 2 collaborative meetings between the grants to occur in FY18 measured by meeting minutes/attendance. o Jewish Family Services will have representation on the task force. o Communicate with one another regarding upcoming activities to cross promote each other's efforts. This will include face to face meetings, phone contact, and email. o Point Person: OCHD Staff • Collaborate with Oakland County Community Mental Health Juvenile Justice Liaison to share information about grant initiatives and establish relationship. To be measured by a minimum of 1 collaborative meeting to occur in FY18 measured by meeting minutes/attendance. o Point Person: OCHN Objective 6.2: Continue building relationships with healthcare providers in Oakland County to increase opportunities for training and collaboration around suicide prevention. Expected outcome, TYSP staff will attend community meetings (see below activities) with healthcare providers, minimally quarterly to provide information on grant activities/opportunities for healthcare providers. Measured by meeting minutes/agenda/ attendance. • Continued participation on the task force by TYSP grantees. • Attending prescription drug abuse partnership meetings at the Health Division by TYSP grantees and providing updates and information on the grant. • Attending and providing information about the grant at the clinical best practices group meeting. Objective 6.3: Attend and participate in professional development opportunities related to grant goals. • A community team from Oakland County will attend the suicide prevention TA meeting together in Roscommon, MI. To be completed by 6/1/18. To be measured by attendance at the TA meeting. • Oakland Community Health Network and Oakland County Health Division will send one staff to the Grantee GLS meeting in Washington DC in spring of FY18. Expected outcome to increase knowledge and skill in the area of strategies, trainings, and implementation related to youth suicide prevention of TYSP grantees that can be brought back to Oakland County. Measure will be attendance. FISCAL NOTE (MISC . #17330) December 7, 2017 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION AMENDMENT #4 OF THE INTERLOCAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND COMMUNITY HEALTH NETWORK FOR SUICIDE PREVENTION SERVICES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes amendment #4 of the Oakland Community Health Network (formally known as the Oakland County Community Mental Health Authority) interlocal agreement with the Oakland County Health Division in the amount of $120,629. 2. Grant funds will be used to train key community leaders from schools, law enforcement, the community and implement suicide prevention programming for youth. 3. The funding period is October 1, 2017 through September 30, 2018 and is anticipated to continue through FY 2019. 4. This amendment continues funding one (1) Special Revenue (SR) Full Time Eligible Public Health Educator 11 position (#1060233-11673). 5. The future level of service, including personnel, will be contingent upon the level of funding available. 6. The FY 2018— FY 2019 Special Revenue Budget is amended as follows: SUICIDE PREVENTION FUND (#286151 GR0000000725 / Budget Reference 2018 activity: GLB analysis: GLB FY 2018 — FY 2019 Revenues 1060233-1 33390-61 0313 Federal Operating Grants ($16,833) Total Revenues ($16,833) Expenditures 1060233-133390-702010 Salaries $ 511 1060233-133390-722740 Fringe Benefits ( 9,432) 1060233-133390-730555 Education Programs ( 1,000) 1060233-133390-730926 Indirect Costs 920 1060233-133390-730982 Interpreter Fees ( 45) 1060233-133390-731346 Personal Mileage ( 196) 1060233-133390-731388 Printing 1,000 1060233-133390-731941 Training ( 11,921) 1060233-133390-732018 Travel and Conference 1,208 1060233-133390-732165 Workshops and Meetings 1,000 1060233-133390-750392 Metered Postage ( 250) 1060233-133390-750399 Office Supplies ( 250) 1060233-133390-750448 Postage 250 1060233-133390-750567 Training-Educational Supplies 1 372 Total Expenditures ($16,833) Commissioner Thomas Middleton, District #4 Chairperson, Finance Committee FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Resolution #17330 December 7, 2017 Moved by Kowall supported by Jackson the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Fleming, Gershenson, Gingeli, Hoffman, Jackson, Kowall, Long, McGillivray, Middleton, Quarles, Tietz, Weipert, Woodward, Zack, Berman, Crawford. (17) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). 7771017 r, P-OTSSON CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO Ivia. 45.559A(7) STATE OF MICHIGAN) COUNTY OF OAKLAND) - I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 7, 2017, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 7th day of December, 2017. Lisa Brown, Oakland County