HomeMy WebLinkAboutResolutions - 2017.12.07 - 23218REPORT (MISC. 117347) December 7, 2017
BY: Bob Hoffman, Chairperson, Human Resources Committee
IN RE: PARKS AND RECREATION — CREATION OF SPRINGFIELD OAKS GRILL ROOM
POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above-referenced resolution on November 29,
2017, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report.
Commissioner Bob floffmanflAtrict #2
Chairperson, Human Resourdes Committee
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Bowman absent.
FISCAL NOTE (MISC . #17347) December 7, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: PARKS & RECREATION — CREATION OF SPRINGFIELD OAKS GRILL ROOM POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds:
The grill room management vendor located at Springfield Oaks golf course will exit their contract at the end of
the 2017 season.
2. A Request for Proposal was released however it did not successfully return a vendor.
3. A staffing plan was developed and it is consistent with the staffing plans established for White Lake Oaks
and Lyon Oaks golf courses (M.R. #17036)
4. The Resolution authorizes the creation of twelve (12) Proprietary Fund (PR) Part-Time Non-Eligible (PINE)
positions for Springfield Oaks golf course.
5. Two (2) PR Funded PINE 1,000 hours per year Second Cook positions will be created to prep and cook all
food for the course, two (2) PR Funded PTNE 1,000 hours per year Food Service Workers to provide food and
beverage service on the golf course, six (6) PR Funded (PTNE) 1,000 hours per year Parks Helper positions
to maintain, serve and provide support to the grill room operations and two (2) PR Funded PTNE1,000 hours
per year Seasonal Program Specialist positions to provide operational support for overall grill room service,
supply ordering and first line support to the grill staff.
6. Anticipated sales revenue from grill room operations are expected to cover the cost of the new positions.
7. A FY 2018 budget amendment is recommended. Fiscal Years 2019 and 2020 will be incorporated into the
next County Executive Recommended budget process.
PARKS AND RECREATION FUND (#50800)
FY 2018
Revenue
5060430-160044-630308 Cornmission Food Services
5060430-160044-631799 Reimb Contracts
5060430-160044-632037 Sales Retail
5060666-160666-665882 Planned Use of Balance
($ 4,500)
(2,500)
160,000
(994)
$ 152,006
Expenses
5060430-160044-702010
5060430-160044-722740
5060430-160044-730247
5060430-160044-730562
5060430-160044-730646
5060430-160044-730786
5060430-160044-731073
5060430-160044-731115
5060430-160044-731269
5060430-160044-731388
5060430-160044-731780
5060430-160044-731941
5060430-160044-750154
5060430-160044-750385
5060430-160044-750504
5060430-160044-750581
5060430-160044-761084
5060430-160044-761121
5060430-160044-774636
5060430-160444-774677
5060430-160044-775754
5060430-160044-778675
Salaries
Fringe Benefits
Charge Card Fee
Electrical Service
Equipment Maintenance
Garbage and Rubbish Disposal
Legal Services
Licenses and Permits
Natural Gas
Printing
Software Support Maintenance
Training
Expendable Equipment
Merchandise
Small Tools
Uniforms
Depreciation Buildings
Depreciation Equipment
Info Tech Operations
Insurance Fund
Maintenance Department Charges
Telephone Communications
$ 88,000
(7,524)
1,500
1,000
3,000
750
1,000
500
500
500
1,200
500
5,000
40,000
6,500
500
(380)
100
5,000
5,000
(700)
60
istrict #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Zack, Woodward and Bowman voting no.
mmissioner Philip Weipert, District # 8
hairperson, Planning & Building Committee
MISCELLANEOUS RESOLUTION #17347 December 7, 2017
BY: Commissioner Phillip Weipert, Chairperson, Planning & Building Committee
IN RE: PARKS & RECREATION — CREATION OF SPRINGFIELD OAKS GRILL ROOM POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the grill room management vendor located at Springfield Oaks golf course will exit their
contract at the end of the 2017 season; and
WHEREAS Parks & Recreation released a RFP for new vendors to take over the services currently
offered at Springfield Oaks; and
WHEREAS the RFP did not successfully return a vendor at this time; and
WHEREAS Parks and Recreation has worked with the Human Resources Department to develop a
staffing plan that maintains the level of service expected from the public from March 1st until November 1st
or as weather permits; and
WHEREAS this model is consistent with the staffing plans established at White Lake Oaks and Lyon
Oaks golf courses under Miscellaneous Resolution #17036; and
WHEREAS it is proposed to create two (2) PR Funded Part-Time Non-Eligible 1,000 hours per year
Second Cook positions to prep and cook all food for the course; and
WHEREAS two (2) PR Funded Part-Time Non-Eligible 1,000 hours per year Food Service Workers would
be created to provide food and beverage service on the golf course; and
WHEREAS six (6) PR Funded Part-Time Non-Eligible 1,000 hours per year Parks Helper positions would
be created to maintain, serve and provide support to the grill room operations; and
WHEREAS two (2) PR Funded Part-Time Non-Eligible 1,000 hours per year Seasonal Program Specialist
positions would be created to provide operational support for overall grill room service, supply ordering
and first line support to the grill staff; and
WHEREAS anticipated sales revenue from grill room operations are expected to cover the cost of the
new positions.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves to
create the following twelve (12) PR funded Part-Time Non-Eligible positions:
# Of Positions Classification Hours Per Year each Park and Department #
2 Second Cook 1,000 Springfield Oaks (#5060430)
2 Food Service Worker 1,000 Springfield Oaks (#5060430)
6 Parks Helper 1,000 Springfield Oaks (#5060430)
2 Seasonal Program Specialist 1,000 Springfield Oaks (#5060430)
Chairperson, on behalf of the Planning & i.Jjding Committee I move the adoption of the forego.
resolution.
Motion for direct referral to Human Resources and Finance Committees carried on a voice vote.
PLANNING AND BUILDING COMMITTEE
Motion carried unanimously on a roll call vote with Quarles absent.
( dio
Resolution #17347 December 7, 2017
Moved by Weipert supported by McGillivray the resolution be adopted.
Moved by Weipert supported by McGillivray the Human Resources Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Vote on resolution:
AYES: Jackson, KowaII, Long, McGillivray, Middleton, Quarles, Tietz, Weipert, Berman,
Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman. (15)
NAYS: Woodward, Zack. (2)
A sufficient majority having voted in favor, the resolution, was adopted.
GERALD D. POISSON
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURStwrr To MCL 45,559A(7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 7,
2017, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 7Ih day of December, 2017.
Lisa Brown, Oakland County