HomeMy WebLinkAboutResolutions - 2018.02.21 - 23293MISCELLANEOUS RESOLUTION # 18049
BY: Commissioner Bob Hoffman, District #2
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2018 APPROPRIATION — CHARTER TOWNSHIP OF SPRINGFIELD — SHOULDER PAVING ON
ANDERSONVILLE ROAD FROM NORTHWEST COURT TO THE EAST TOWNSHIP LINE — PROJECT
NO. 54131
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides
that any Oakland County appropriation in support of the Tr-Party Road Improvement Program shall be
distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for
payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing
the appropriation of the County's 1/3 share of the project from the General Fund Assigned Fund
Balance for Tr-Party Program. The resolution shall be approved by the Finance Committee and
the full Board; and
WHEREAS the Charter Township of Springfield, along with the RCOC has identified a project and said
project is ready to be undertaken immediately: and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township
of Springfield and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Springfield has demonstrated that it has authorized its 1/3 share of the
funding for the project and has executed a contract for payment with the RCOC; arid
WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2018 authorized amount of Tr-
Party Road Improvement funding for Project No. 54131 in the Charter Township of Springfield is $37,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the Charter Township of Springfield and authorizes the release of Tr-Party Road
Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in
the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Springfield.
Chairperson, I move the adoption of the foregoing Resolution.
ommissione
District #2
Quality Life through Good Roads "We Care"
Gl=1=7A' 42 At7
COWVISSZCPAf
cj 15
1/25/18
for OAKLAND COUNTY
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: January 17, 2018
To: Thomas G. Blust, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor /-4
SUBJECT: PROJECT NO. 54131, ANDERSON VILLE ROAD
NORTHWEST COURT TO EAST TOWNSHIP LINE
LOCAL COST PARTICIPATION AGREEMENTRRI-PARTY PROGRAM
CHARTER TOWNSHIP OF SPRINGFIELD
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Springfield for the shoulder paving
on Andersonville Road from Northwest Court to the east township line. Construction on
this project is expected to begin summer 2018.
The Charter Township of Springfield has elected to use the Tr-Party Program to fund the
estimated total project cost of $111,000. Our share is estimated to be $37,000 and is in
the FYI 8 budget.
The project is in the district of County Commissioner Robert Hoffman. The agreement is
in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
/je
Attachments
Recommended for Board Approval
/401 4 a I r s
Thomas G. Blust, RE.
Director of Engineering
1-- cor4 c
Clerk of the Board
31001 Lahser Road
Beverly Hills, MI
48025
hannon J. Mill
Deputy-Secretary /Clerk of the Board
lsm
=ROAD COMMISSION
for OAKLAND COUNTY
QUALITY LIFE THROUGH GOOD ROADS:
ROAD COMMON FOR OAKLAND COUNTY
"WE CARE."
January 25, 2018
Ms. Laura Moreau, Clerk
Charter Township of Springfield
12000 Davisburg Road
Davisburg, MI 48350
Re: Andersonville Road, Project No. 54131
Northwest Court to East Township Line
Dear Ms. Moreau:
Two fully signed and executed agreements for the above-mentioned
project are enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, P.E., Managing Director at the regularly scheduled Board meeting of
Thursday, January 25, 2018.
Board of Road Commissioners
Ronald J. Fowkes
Commissioner
Gregory C. Jamian
Commissioner
Eric S. Wilson
Commissioner
Dennis G. Kolar, P.E.
Managing Director
Gary Piotrowicz, P.E., P.T.O.E.
Deputy Managing Director
County Highway Engineer
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
248-645-2000 Enclosure
FAX
248-645-0452
TDD
248-645-9923
www.rcocweb.org
cc: Finance Department
Engineering Department
Programming Division
Lynn Sonkiss, Oakland County
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Andersonville Road
Northwest Court to East Township Line
Charter Township of Springfield
Board Project No. 54131
95-“ This Agreement, made and entered into this s day of , 2018, by
and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Springfield, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the shoulder paving of
Andersonville Road from Northwest Court to the east township line, as described in Exhibit "A",
attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction
of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as
the PROJECT; and
WHEREAS, the shoulder paving PROJECT will be completed in conjunction with a
separate BOARD resurfacing project on Andersonville Road from Northwest Court to the east
township line; and
WHEREAS, the estimated total cost of the PROJECT is $111,000; and
WHEREAS, said PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $111,000, which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred
to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the PROJECT
along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor. Any costs incurred by
RCOC prior to this agreement date shall be allowable.
3. The estimated total PROJECT cost of $111,000 shall be invoiced and funded in the
following order:
a. Tr-Party Program funding in the amount of $111,000.
b. Any PROJECT costs above the Tr-Party Program funding of $111,000 will be
funded first with any available Tr-Party Program Funds. If no Tr-Party Program
Funds are available, any PROJECT costs above $111,000 will be funded 100% by
the COMMUNITY.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $37,000 (being 100% of the COMMUNITY'S Tr-Party
contribution).
5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit
an invoice to the COUNTY in the amount of $37,000 (being 100% of the COUNTY'S Tr-
Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
Andersonville Road - 2 -
Charier Township of Springfield
Project No. 54131
1/3/2018
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
A Public Body Corporate
/
By
Its
Managing Director
CHARTER TOWNSHIP OF SPRINGFIELD
By
Its -Sq tbtAr- s
Andersonville Road -3.-
Charter Township of Springfield
Project Na. 54131
1/3/2018
EXHIBIT A
TRI-PARTY PROGRAM
Andersonville Road
Northwest Court to East Township Line
Charter Township of Springfield
Board Project No. 54131
Shoulder paving on Andersonville Road from Northwest Court to east township line.
ESTIMATED PROJECT COST
Contractor Payments $111,000
Total Estimated Project Cost $111,000
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY2016 Tr-Party Program $653 $653 $653 $1,959
FY2017 Tr-Party Program $32,483 $32,483 $32,484 $97,450
FY2018 Tr-Party Program* $3,864 $3,864 $3,863 $11,591
TOTAL SHARES $37,000 $37,000 $37,000 $111,000
*The FY2018 Tr-Party Program allocation will be announced early in 2018.
This is an estimate of that amount.
Andersonville Road -4-
Charter Township of Springfield
Project No. 54131
1/3/2018
Resolution #18049 February 1,2018
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #18049) February 21, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2018 APPROPRIATION — CHARTER TOWNSHIP OF SPRINGFIELD — SHOULDER PAVING ON
ANDERSON VILLE ROAD FROM NORTHWEST COURT TO THE EAST TOWNSHIP LINE — PROJECT NO.
54131
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On December 7, 2017, the Board of Commissioners approved Miscellaneous Resolution #17325
which designated $4,470,159 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $37,000 is available in the General Fund Assigned Fund Balance for Tr-Party 2018 and
prior funding (account #383510) for project 54131.
3. This project is for shoulder paving on Andersonville Road from Northwest Court to the east township
line.
4. The resolution allows for additional project costs not greater than 15% from the original agreement,
which is consistent with the project as originally approved, to be paid when invoiced and appropriated
in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to
payment.
6. The FY 2018 budget will be amended as follows:
GENERAL FUND #10100 FY 2018
Revenue
9010101-196030-665882 Planned Use of Balance
Total Revenues
$37,000
$37,000
Expenditures
9010101-153010-740135 Road Commission Tr-Party $37,000
Total Expenditures $37,000
Commissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Kowall and Woodward absent.
Resolution #18049 February 21, 2018
Moved by Crawford supported by Zack the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Gershenson, Hoffman, Jackson, Kochenderfer, KowaII, McGillivray,
Middleton, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Berman, Bowman. (17)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
ay_23//y
HEREBYAMIOVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 21,
2018, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 21 st day of February, 2018.
Lisa Brown, Oakland County