HomeMy WebLinkAboutResolutions - 2018.02.21 - 23295REPORT (MISC. #18052) February 15, 2018
BY: Philip J. Weipert, Chairperson, Planning and Building Committee
IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS - JAIL COOLING
TOWER REPLACEMENT PROJECT
To the Oakland County Finance Commitee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above referenced resolution on February 13,
2018, reports with the recommendations that the County enter into a contract with Johnson Controls of
Auburn Hills in the amount of $274,144.
The Committee further recommends funding for the total project cost of $301,558, including contingency,
be approved.
Chairperson, on behalf of the Planning and Building Committee, I move the acceptance of the foregoing
report.
Commissioner Philip J. Weipert, District #8
Chairperson, Planning and Building Committee
PLANNING AND BUILDING COMMITTEE
Motion carried unanimously on a roll call vote with Weipert absent.
MISCELLANEOUS RESOLUTION #18052 February 21, 2018
BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS — JAIL COOLING
TOWER REPLACEMENT PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the ongoing operation of the Oakland County Jail is mission critical; and
WHEREAS the current cooling tower at the jail is 31 years old and has reached the end of its expected
service life; and
WHEREAS Facilities Maintenance & Operations repaired several leaks in the cooling tower and took it
out of service for preventive maintenance and cleaning in December; and
WHEREAS the preventive maintenance work revealed that the cooling tower is in poor condition and
should be replaced before the next cooling season begins in the spring; and
WHEREAS there is only one cooling tower for the entire Jail; and
WHEREAS to avoid possible future failures of the environmental control system at the Jail that could
adversely affect the Jail's mission, a replacement cooling tower was designed by a competitively selected
annual architectural and engineering design contractor, Hooker DeJong, Inc., located in Muskegon, MI;
and
WHEREAS the life expectancy of a new cooling tower would be 15 to 20 years; and
WHEREAS Facilities Maintenance & Operations in conjunction with the Purchasing Division advertised
and received bids from contractors qualified to perform such a project; and
WHEREAS Hooker DeJong, Inc., along with Facilities Maintenance & Operations and Purchasing
participated in review of bids from Johnson Controls, Inc., and Limbach Company and recommended that
the project be awarded to Johnson Controls, Inc., (see attached bid summary) based on lowest price and
a quality product; and
WHEREAS the total project cost is $301,568 including $274,144 for Johnson Controls, Inc., and $27,414
for contingency (see attached Project Estimate), and
WHEREAS funding for the Jail Cooling Tower Replacement Project (#100000002751) is available for
transfer from the FY2018 to FY2027 Capital Improvement Program/Building Fund (#40100) to the Project
Work Order Fund (#40400).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Jail Cooling Tower Replacement Project in the amount $301,558.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding for the
Jail Cooling Tower Replacement Project (#100000002751) in the amount of $301,558 from the Capital
Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) as detailed
below.
BUILDING IMPROVEMENT FUND (#40100)
1040101-148020-788001-40400Transfer Out
PROJECT WORK ORDER FUND (#40400)
Project ID 100000002751, Activity PROJ
1040101-148020-695500-40100Transfer In
($301,558)
$ 301,558
-0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
Cf ommissioner Tom Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with KowaII and Woodward absent.
Attachment — Project Estimate
Facffities Management
Project Estimate
Estimate Date: 1/26/2018 FM8e0 Project Manager: Foster, Steve
Project .Jail Cooling Tower Replacement
Trade Description
FM&O — Mechanical Maintenance
Est-irriate
Mechanical Contractor Johnson Controls 1.04 Base Bid Deduct Alternate Offer
COnstruction Total:
Contingency 40%1:
Grand Total
$274,144
$274,144
$ 27,414
$3citssa
County of Oakland
Purchasing Division
Bid Tabulation
Jail Chiller
ITEM NO.
COMPANY —>
DESCRIPTION
Bidder #1 Bidder #2
XI Limbach
Base Bid $278,144.00 $304,339.00
2 Base Bid Deduct $274,144.00 -$4,876.00
3 Alternate 1 $293,903.00 $284,586.00
4 Alternate 2 $314,163.00 $282,710,00
Time 8-10 weeks 10 weeks
Voluntary
Alternate
Deduct
Deduct total $11 ,150.00 no bid
Voluntary
Alternate
Deduct
Top inlet
connections w
flow control
valves
$2,950.00 no bid
Voluntary
Alternate
Deduct
Close coupled
banded belt
drives
$5,090.00 no bid
Voluntary
Alternate
Deduct
Non Corroding
FRP casing
panels
$840.00 no bid
Voluntary
Alternate
Deduct
Cooling tower
less gear oil
pumps
$1,650.00 no bid
Voluntary
Alternate
Deduct
Cooling tower
with galvanized
walkways
$620.00 no bid
Resolution #18052 February 21, 2018
Moved by Crawford supported by Zack the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Gershenson, Hoffman, Jackson, Kochenderfer, KowaII, McGillivray,
Middleton, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Berman, Bowman. (17)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 21,
2018, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 21 8' day of February, 2018.
Lisa Brown, Brown, Oakland County