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Home My WebLink AboutResolutions - 2018.03.08 - 23338REPORT (MISC. #18056) March 8, 2018 BY: Bob Hoffman, Chairperson, Human Resources Committee IN RE: MR #18056 — ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS — DELETE AND CREATE POSITION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above-referenced resolution on February 28, 2018, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. Commissioner Bob Hoffrnan, DisfEct/#2 Chairperson, Human Resources Committee HUMAN RESOURCES COMMITTEE VOTE: Motion carried unanimously on a roll call vote. MISCELLANEOUS RESOLUTION #18056 February 21, 2018 BY: Commissioner Michael Spisz, Chairperson, Economic Development & Community Affairs Committee IN RE: ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS — DELETE AND CREATE POSITION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Economic Development & Community Affairs Department has reviewed its operations and determined areas where efficiencies could be realized; and WHEREAS additional job duties relating to Workforce Development programs have been added to the current part-time non-eligible (PTNE) 1,000 hours per year Marketing Coordinator position (#1090205- 10244) making it difficult to take on new workforce development related marketing support; and WHEREAS the Department would benefit from having a full-time eligible (FTE) Marketing Coordinator to perform the additional duties for new and expanded programs that are taking place due to the needs of businesses and job seekers in this era of low unemployment; and WHEREAS the FTE Marketing Coordinator would continue to expand the marketing communications campaign around complex programs like National Manufacturing Day; assist in launching Career Quest to introduce students to careers in health care, advanced manufacturing and skilled trades; produce materials on an annual basis to promote apprenticeships, veterans services, refugee services, skilled trades training fund workshops, youth programs and career assistance programs for job seekers; and WHEREAS it is proposed to delete one (1) General Fund/General Purpose (GF/GP) PTNE 1,000 hours per year Marketing Coordinator position (#1090205-10244), to partially offset the creation of one (1) full-time eligible Special Revenue (SR) Marketing Coordinator; and WHEREAS the remaining cost of this position creation would be covered by a reallocation of funds from the existing Workforce Development Division grant funding. NOW THEREFORE BE IT RESOLVED to delete one (1) GF/GP PTNE 1,000 hours per year Marketing Coordinator position (#1090205-10244), in the Economic Development & Community Affairs Department. BE IT FURTHER RESOLVED to create one (1) SR FTE Marketing Coordinator position in the Economic Development & Community Affairs Department/Planning Economic Development Servicps/Marketing & Communications Division (#1090108). Chairperson, on behalf of the Economic Development & Community Affairs Committee I (--„„eAllrANrialf airperson, Economic Development & Community Affairs Committee ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS COMMITTEE Motion carried unanimously on a roll call vote with Woodward absent. of the foregoing resolution. WORKFORCE DEVELOPMENT: Marketing Liaison Responsibilities Overview v.171211 NEW OR EXPANDING IN 2017-2018 PROGRAM/PROJECT TIMELINE/ CYCLE FOR PROMOTION NOTES EXPANDING Manufacturing Day Program February to November --Complexity is increasing as more schools come on board and more sponsorships are needed. —Involves committees/partners, sponsorships, manufacturers, schools, students, and volunteers. -- Major marketing campaign -- Major publicity opportunity NEW/LARGE CareerQuest Event/Tradeshow November 2018 January to December --High-complexity, first time event for Oakland County. --Involves committees/partners, sponsorships, four industries of companies, schools, students, and volunteers. — Major marketing campaign — Major publicity opportunity EACH YEAR ADD ELEMENTS Apprenticeship Week September to November --Twitter chat (2017) — Potential future Twitter chats next year Apprenticeship Book Every 2-3 years —High complexity, large book — Publicity opportunity Skilled Trades Training Fund June to September --Four workshops in August & September — Publicity opportunity NEW JUST STARTING Veterans Reboot Program January to December --Monthly meetups —Ongoing marketing effort — Publicity opportunity NEW JUST STARTING Refugee Job Navigator Program As Updates Are Needed EXPANDS EACH YEAR Government Advocacy Materials As Needed --Lansing —DC Career Assistance Program Materials As Needed EXPANDING MI Trade School Portal As Needed —Promotion materials;, portal needs refresh Business Services Tr-Fold Brochure Updated As Needed Job Seekers Tr-Fold Brochure Updated As Needed EXPANDING Money Smart Week Program Materials As Needed Employer-Based Training Sheet Updated As Needed Skills Needs Assessment Project As Needed --Event (e.g., Connected Mobility in 2017) --Materials NEW Youth / Young Adult Programs Materials As Needed --Robot Technician Training ONGOING ADMINISTRATIVE NEW OR EXPANDING IN 2017-2018 PROGRAM/PROJECT TIMELINE/ CYCLE FOR PROMOTION NOTES REFRESH Workforce Development Website Pages on AdvantageOakland.corn ist Quarter 2018 Then Ongoing --Revamp pages --Maintenance Managers Reports BI-Monthly NEW Leadership Bios As Needed NEW Michigan Works Communication User Group Member Meetings 4-6 Times Per Year --Travel involved NEW WIN Communication Work Group Member Monthly Meetings --Conference calls and face-to-face WORKFORCE DEVELOPMENT: Marketing Liaison Responsibilities Overview v.171211 NEW OR EXPANDING IN 2017-2018 PROGRAM/PROJECT TIMELINE/ CYCLE FOR PROMOTION NOTES EXPANDING Manufacturing Day Program February to November --Complexity is increasing as more schools come on board and more sponsorships are needed. --Involves committees/partners, sponsorships, manufacturers, schools, students, and volunteers. -- Major marketing campaign -- Major publicity opportunity NEW/LARGE CareerQuest Event/Tradeshow November 2018 January to December --High-complexity, first time event for Oakland County. --Involves committees/partners, sponsorships, four industries of companies, schools, students, and volunteers. -- Major marketing campaign -- Major publicity opportunity EACH YEAR ADD ELEMENTS Apprenticeship Week September to November —Twitter chat (2017) -- Potential future Twitter chats next year Apprenticeship Book Every 2-3 years --High complexity, large book -- Publicity opportunity Skilled Trades Training Fund June to September --Four workshops in August & September -- Publicity opportunity NEW JUST STARTING Veterans Reboot Program January to December --Monthly meetups --Ongoing marketing effort — Publicity opportunity NEW JUST STARTING Refugee Job Navigator Program As Updates Are Needed EXPANDS EACH YEAR Government Advocacy Materials As Needed —Lansing —DC Career Assistance Program Materials As Needed EXPANDING MI Trade School Portal As Needed --Promotion materials;, portal needs refresh Business Services Tr-Fold Brochure Updated As Needed Job Seekers Tr-Fold Brochure Updated As Needed EXPANDING Money Smart Week Program Materials As Needed Employer-Based Training Sheet Updated As Needed Skills Needs Assessment Project As Needed —Event (e.g., Connected Mobility in 2017) —Materials NEW Youth / Young Adult Programs Materials As Needed --Robot Technician Training ONGOING ADMINISTRATIVE NEW OR EXPANDING IN 2017-2018 PROGRAM/PROJECT TIMELINE/ CYCLE FOR PROMOTION NOTES REFRESH Workforce Development Website Pages on AdvantageOakland.com l 2018 Then Ongoing --Revamp pages --Maintenance Managers Reports Bi-Monthly NEW Leadership Bias As Needed NEW Michigan Works Communication User Group Member Meetings 4-6 Miles Per Year --Travel involved NEW WIN Communication Work Group Member Monthly Meetings —Conference calls and face-to-face - Resolution #18056 February 21, 2018 The Vice Chairperson referred the resolution to the Human Resources Committee and the Finance Committee. There were no objections Salaries Fringe Benefit Adjustment Program Total Expenditure $23,393 36,224 (59,617) $ 0 FISCAL NOTE (MISC. #18056) March 8, 2018 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS — DELETE AND CREATE POSITION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes the creation of one (1) Full-Time Eligible (FTE) Special Revenue (SR) Marketing Coordinator position within Economic Development and Community Affairs Marketing and Communications Division. 2. The creation of the Marketing Coordinator position results in salary costs of $30,818 (prorated) in FY 2018 and $57,234 in FY 2019- FY 2020. 3. Also, the creation of the Marketing Coordinator position results in fringe benefit costs of $20,352 (prorated) in FY 2018 and $37,796 in FY 2019 - FY 2020. 4. The cost of the position creation will be partially offset by the deletion of one (1) GF/GP Part-time Non-Eligible 1,000 hour Marketing Coordinator position (1090205-10244) within the Planning and Economic Development Services Division. 5. The balance of the position costs will be funded by a reallocation of funds from an existing Workforce Development grant. 6. The FY 2018 — FY 2020 budgets are amended as follows: GENERAL FUND_(#10100) Expenditures 1090108-171030-702010 1090108-171030-722900 1090205-171010-702010 1090205-171010-722900 Salaries Fringe Benefit Adjustment Salaries Fringe Benefit Adjustment Total Expenditures $18,222 846 (18,222) (846) $ 0 $33,841 1,572 (33,841) (1,572) $ 0 FY2018 FY2019-2020 WORKFORCE DEVELOPMENT (#29801) GR0000000294 Bud Ref: 2006 Analysis: GLB Activity GLB Expenditures 1090108-171030-702010 1090108-171030-722900 1090701-170020-731465 Commissioner Thomas Middleton, District #4 Chairperson, Finance Committee FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Resolution #18056 March 8, 2018 Moved by Fleming supported by McGillivray the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Berman, Bowman. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). i 1 HEREOVAPONtivefilis AESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 8, 2018, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 8th day of March, 2018. (W, Lisa Brown, Oakland County