HomeMy WebLinkAboutResolutions - 2018.03.08 - 23343REPORT (MISC. #18059) March 8, 2018
BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee
IN RE: MR #18059 — FACILITIES MANAGEMENT/FACILITIES PLANNING AND
ENGINEERING / SHERIFF'S OFFICE — ADDITIONAL PRIORITY 2 BUILDING SECURITY
ENHANCEMENT AND PRIORITY 3 BUILDING SECURITY ENHANCEMENT PROJECTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed the above referenced resolution on March 8,
2018, reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Public Services Committee, I move the acceptote af, the foregoing
report.
CommisSioner BiltErw9er, District #14
Chairperson, Public Services Committee
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote.
Commissioner Bob Hoff
Chairperson, Human R
REPORT (misc. #18059)
March 8, 2018
BY: Bob Hoffman, Chairperson, Human Resources Committee
IN RE: MR #18059 — FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING/
SHERIFF'S OFFICE — ADDITIONAL PRIORITY 2 BUILDING SECURITY ENHANCEMENT AND
PRIORITY 3 BUILDING SECURITY ENHANCEMENT PROJECTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above-referenced resolution on February 28,
2018, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report.
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION #18059 February 21, 2018
BY: Commissioner Philip Weipert, Chairperson, Planning and Building Committee
IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING / SHERIFF'S OFFICE
— ADDITIONAL PRIORITY 2 BUILDING SECURITY ENHANCEMENT AND PRIORITY 3 BUILDING
SECURITY ENHANCEMENT PROJECTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the shootings in San Bernardino, Kalamazoo, and Kansas in recent years reinforced the need
for local governments to implement greater building security measures; and
WHEREAS the Sheriff's Office conducted a building security enhancement review of all major on and off-
campus County buildings, and subsequently prepared a list of recommendations; and
WHEREAS the Facilities Planning & Engineering (FPE) Division subsequently prioritized each of the
Sheriff's Office recommendations, with their concurrence, as either Priority 1, 2, 3, or 4; and
WHEREAS preliminary costs for these building security enhancements were included in the FY2016-
FY2025, FY2017-FY2026, and FY2018-FY2027 Capital Improvement Programs; and
WHEREAS resolutions MR #15275, 16018, 16155, 16161 were previously submitted and approved by
the Board of Commissioners; and
WHEREAS the Capital Improvement Program designated $7,537,250 in FY2018 for the Additional
Priority 2 and Priority 3 building security enhancements, and $1,947,750 in FY2019 for Priority 4 building
security enhancements; and
WHEREAS the Additional Priority 2 and Priority 3 building security enhancements will add a 100-foot
clear zone (K4 crash rated walls, berms and gates) around the Information Technology and Annex I
buildings, add a 100-foot clear zone around the Rochester Hills District Court, add a 100-foot clear zone
around the Troy District Court, add a 100-foot clear zone around the Steam Plant, add a security station
and American's Disability Act-compliant entrance at the North Office Building, remodel the detention area
at Novi District Court, replace the Jail Health Center's call management system, replace Novi District
Court's identification card management and scanner system, replace the Jail's intercoms and deputy
master control consoles, enhance radio system coverage in Children's Village's J and A buildings, add
panic alarms and Closed Circuit Television cameras in Little Oaks, replace analog Closed Circuit
Television cameras with digital ones, add exterior site hardening measures (e.g., berms, boulders,
fencing, security gates) at the Primary House, create secured foyers and replace standard doors with
security doors; and
WHEREAS Facilities Planning & Engineering conjunction with the Purchasing Division issued Request for
Proposals and awarded contracts for building security enhancements; and
WHEREAS Miscellaneous Resolution #15208 included the current level of staffing in the North Office
Building of two (2) part-time non-eligible (PTNE) Court/Park Deputy positions (4030435 -11413 and
11414) at 1,000 hours each; and
WHEREAS it has been determined by the Sheriff's Office building safety review team that staffing levels
for the North Office Building should be increased due to the new building security station enhancements;
and
WHEREAS the staffing needs assessment determined that an additional 3,200 hours is needed to
provide the recommended level of security services at this location, for a total of 5,200 hours; and
WHEREAS it is proposed to create one (1) General Fund/General Purpose (GF/GP) funded full-time non-
eligible (FINE) 2,000 hours per year Court/Park Deputy position and one GF/GP funded PTNE 1,200
hours per year Court/Park Deputy position in the Sheriff's Corrective Services-Satellites Division,
Courthouse Security Unit (4030435); and
WHEREAS funding for the additional 3,200 hours will come from the General Fund Non-Departmental
Security Reserve line item; and
WHEREAS funding of $2,100,822 for the Additional Priority 2 Building Security Enhancements Project
(#100000002393) is available in the General Fund Assigned Fund Balance for Homeland Security
(GL #383455); and
WHEREAS funding of $5,436,428 for Priority 3 Building Security Enhancements Project
(#100000002750) is available from the following sources.
PLANNING AND BUILDING COMMITTEE
Motion carried unanimously on a roll call vote with Weipert absent.
$2,299,178 General Fund (#10100) Assigned Fund Balance for Homeland Security
Enhancements (GL #383455)
$292,766 General Fund (#10100) Assigned Fund Balance for Building Security
Cameras (GL #383339)
$1,000,000 General Fund (#10100) Non-Departmental Security Reserve line item
$1,844,484 Building Improvement Fund (#40100)
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the Additional Priority
2 Building Security Enhancements Project (#100000002393) of $2,100,822 and Priority 3 Building
Security Enhancements Project (#100000002750) of $5,436,428 for total authorized amount of
$7,537,250.
BE IT FURTHER RESOLVED to create one (1) GF/GP funded FTNE 2,000 hours per year Court/Park
Deputy position and one GF/GP funded PTNE 1,200 hours per year Court/Park Deputy position in the
Sheriff's Corrective Services-Satellites Division, Courthouse Security Unit (4030435).
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
'Commissioner Philip Weipert, District #8
Chairperson, Planning & Building Committee
Resolution #18059 February 21, 2018
The Vice Chairperson referred the resolution to the Public Services Committee, the Human Resources
Committee and the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #18059) March 8, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING / SHERIFF'S OFFICE —
ADDITIONAL PRIORITY 2 BUILDING SECURITY ENHANCEMENT AND PRIORITY 3 BUILDING
SECURITY ENHANCEMENT PROJECTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. The resolution approves additional Priority 2 building security enhancements of $2,100,822
and Priority 3 building security enhancements project of $5,436,428 for total authorized
amount of $7,537,250 which is included in the FY 2018 — FY 2027 Capital Improvement
Program.
2. The resolution also authorizes the creation of one (1) General Fund/General Purpose
(GF/GP) full-time non-eligible 2,000 hours per year Court/Park Deputy position and one (1)
GF/GP part-time non-eligible 1,200 hours per year Court/Park Deputy position.
3. Funding for the added security positions is available in the General Fund (#10100) Non-
Departmental Security Reserve line item and is estimated at $19,091 (prorated) with
salaries and fringes for FY 2018, $80,339 for FY 2019 and $81,103 for FY 2020.
4. Two portable handheld radios, previously secured via M.R. #16041, will be utilized by the
added security positions.
5. Funding for the additional Priority 2 building security enhancements project
(#100000002393) of $2,100,822 is available in the General Fund (#10100) Assigned Fund
Balance for Homeland Security Enhancements (GL #383455) to transfer to the Project
Work Order Fund (#40400).
6. Funding for the Priority 3 building security enhancements project of $5,436,428 is available
to transfer to the Project Work Order Fund (#40400) from the following sources:
- $2,299,178 General Fund (#10100) Assigned Fund Balance for Homeland
Security Enhancements (GL #383455)
$292,766 General Fund (#10100) Assigned Fund Balance for Building Security
Cameras/Consoles (GL #383339)
$1,000,000 General Fund (#10100) Non-Departmental Security Reserve line
item
$1,844,484 Capital Improvement Program/Building Fund (#40100)
7. The FY 2018— FY 2020 budgets are amended as follows:
FY 2018
Expenditures
9090101-196030-740145 Security Reserve
9010101-196030-788001-40400 Transfers Out — Proj Wrk Ordr
Total Expenditures
GENERAL FUND (#10100)
Revenues
9010101-196030-665882 $4,692,766
$4 692 766
($1,000,000)
$5,692,766
$4,692,766
Planned Use of Balance
Total Revenues
BUILDING IMPROVEMENT FUND (#40100)
Revenues
1040801-148020-665882 Planned Use of Balance $1,844,484
Total Revenues $1,844,484
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
FY 2018 FY 2019 FY 2020
($19,091)
15,910
231
447
194
25
1,458
826
$ 0
($80,339)
72,342
1,049
2,032
883
116
2,500
1.417
($81,103)
73,065
1,059
2,053
892
117
2,500
1,417
$ 0 $ 0
Expenditures
1040801-148020-788001-40400 Transfer Out— Proj Wrk Ordr
Total Expenditures
PROJECT WORK ORDER FUND (#40400)
Project: 100000002393, Activity; PROJ
Revenues
1040101-148020-695500-10100 Transfer In - General Fund
Total Revenues
Expenditures
1040101-148020-796500 Budgeted Equity Adj.
Total Expenditures
PROJECT WORK ORDER FUND (#40400)
Project: 100000002750, Activity; PROJ
Revenues
1040101-148020-695500-10100 Transfer In - General Fund
1040101-148020-695500-40100 Transfer In — Building Imp Fund
Total Revenues
$1,844,484
$1 844 484
$2,100,822
$2,100,822
$2,100,822
$2,100,822
$3,591,944
$1,844,484
$5 436 428
Expenditures
1040101-148020-796500 Budgeted Equity Adj $5,436,428
Total Expenditures $5,436,428
GENERAL FUND (#10100)
Sheriff Corrective Services Satellites
Expenditures
9090101-196030-740145 Security Reserve
4030401-121280-702010 Salaries
4030401-121280-722790 Social Security
4030401-121280-722770 Retirement
4030401-121280-722750 Workers Comp
4030401-121280-722820 Unemployment
4030401-121280-750070 Deputy Supplies
4030401-121280-750581 Uniforms
Total Expenditures
Commissioner Thomas Middleton, District #4
Chairperson, Finance Committee
Resolution #18059 March 8, 2018
Moved by Fleming supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer,
Kowa11, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Berman,
Bowman. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
P ED
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 8, 2018,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 8th day of March, 2018,
"(2'We'
Lisa Brown, Oakland County