HomeMy WebLinkAboutResolutions - 2018.03.21 - 23364MISCELLANEOUS RESOLUTION #18070 March 8, 2018
BY: Commissioner Phillip J. Weipert, Chairperson, Planning and Building Committee
IN RE: PARKS AND RECREATION COMMISSION — AMENDMENT #2, OAKLAND COUNTY 4-H
ASSOCIATION AGREEMENT - SPRINGFIELD OAKS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland. County Board of Commissioners, via MR# 16177, approved an Agreement with
the Oakland County 4-H Fair Association (the "Association"), which provides for the following: (1) the
lease of the Springfield Oaks Administrative Building/Building E; (2) the Cooperative Oakland County 4-H
Fair Agreement; (3) the license for indoor vehicle/boat storage; and (4) the license of Springfield Oaks
Activity Center Kitchen ("Original Agreement"); and
WHEREAS the Oakland County Parks and Recreation Commission and the Association desire to amend
the Original Agreement to permit the Association to donate and perform certain work at Springfield Oaks
associated with the water quality project to Oakland County; and
WHEREAS the donation and description of work associated with the water quality project is codified and
described in the attached Amendment; and
WHEREAS the Department of Corporation Counsel has reviewed and/or prepared all necessary
documents related to the attached Amendment; and
WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission that the
Oakland County Board of Commissioners accept and approved the attached Amendment;
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes and
approves the attached Amendment with the Association.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs its Chairperson
or designee to execute the attached Amendment.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
C mmissioner Phillip Weipert, District #8
C airperson, Planning and Building Committee
PLANNING AND BUILDING COMMITTEE
Motion carried unanimously on a roll call vote with Dwyer absent.
SECOND AMENDMENT TO THE AGREEMENT
BETWEEN
OAKLAND COUNTY PARKS AND RECREATION COMMISSION AND
OAKLAND COUNTY 4-H FAIR ASSOCIATION
This Second Amendment (2nd Amendment) is entered this
day of
20 , between the County of Oakland, by and through the Oakland County Parks and Recreation
Commission ("OCPRC"), located at 2800 Watkins Lake Road, Waterford, MI 48328 and the Oakland
County 4-H Fair Association ("Association"), located at 12451 Andersonville Road, Davisburg, MI
48350.
BACKGROUND
A. The Parties entered into an Agreement on January 1, 2017 that provided for the following: (1)
lease of the Springfield Oaks Administrative Building/Building E; (2) Cooperative Fair
Agreement; (3) license for indoor vehicle/boat storage; and (4) license for use of Springfield Oaks
Activity Center Kitchen (hereinafter "Agreement") and entered into the 1 st Amendment on May
25, 2017 for the re-paving of certain grounds at the Springfield Oaks Activity Center
B. The Association has offered to assist with the costs and labor associated the Springfield Oaks
Activity Center water quality project.
C. In consideration of the mutual covenants and benefits contained herein, the Parties agree as
follows:
rd AMENDMENT
§1 . Description of Project and Permission to Perform Work. The project and work
associated therewith involves three parts: (1) the drilling of a new well; (2) the electrical
work to operate the new well; and (3) the construction of a new well house (hereinafter
collectively referred to as the "Water Quality Project" or "Project"). All work for this
Project shall be performed according to and in compliance with the drawings attached as
Exhibit A. Exhibit A is incorporated into this 2 nd Amendment. OCPRC grants the
Association (or a contractor of the Association) permission to perform certain portions of
the Project as described herein and as depicted in Exhibit A.
§2. Project Responsibilities.
2.1. Drilling of New Well. OCPRC shall contract for the construction/drilling of the new
well (PW-1) pursuant to Exhibit A. OCPRC shall be responsible for all costs
associated with the construction/drilling of the new well (PW-1), except that the
Association shall pay OCPRC thirty-nine thousand six hundred and seventy-five
dollars ($39,675) toward the construction/drilling of the new well. OCPRC shall
invoice the Association for its costs under this Subsection after the
construction/drilling of the new well is complete. The Association shall pay such
invoice within thirty (30) calendar days of receipt of the invoice. Twenty-five
thousand dollars ($25,000.00) of the Association's contribution is an advance
payment of its 2018 Fiscal Year payment obligation under Section 8 of the
Agreement (hereinafter "Advanced Payment"). If the Advanced Payment is less than
Page 1 of 3
2nd Amendment
Final Version
the amount of the actual 2018 Fiscal Year payment obligation amount under Section
8 of the Agreement, then the Association will pay the difference between the
Advanced Payment and actual 2018 Fiscal Year payment obligation to OCPRC
pursuant to the terms and conditions contained in the Agreement. If the Advance
Payment exceeds the amount of the actual 2018 Fiscal Year payment obligation, then
the difference shall be deemed a donation/gift from the Association to OCPRC.
2.2. Electrical Work. OCPRC shall contract for and pay for all electrical work necessary
for the construction, drilling, and operation of the new well (PW-1) and well house
(WH — 1&2).
2.3. Well House. OCPRC shall procure and pay for all materials necessary for the
construction and installation of the new well house (WTI — 1&2) pursuant to Exhibit
A. Except for the materials provided by OCPRC, the Association shall be responsible
to construct and install the new well house (WH — 1&2), pursuant to Exhibit A, and
for all costs associated with such construction and installation, including but not
limited to labor/supervision costs, inspection costs, and obtaining permits/approvals.
§3. Specifications of Work.
3.1. OCPRC has reviewed the specifications of the Project and finds them acceptable.
3.2. The Association and OCPRC shall complete the Project according to the
specifications contained in Exhibit A.
3.3. Notwithstanding that liens cannot generally be placed on publicly owned property, if
any contractors or subcontractors of the Association place liens or attempt to place
liens on OCPRC property, the Association shall reimburse OCPRC all costs
associated with the removal of such liens.
3.4. If the Project, in the discretion of OCPRC, is not completed according to the
specifications contained in Exhibit A, then OCPRC, through its Executive Officer,
shall provide the Association with written notice of the defects or omissions in the
Project. The Association shall have thirty (30) calendar days, from the receipt of the
written notice, to correct the defects or resolve the omissions. If the Association fails
to correct the defects or resolve the omissions within the thirty (30) period, then
OCPRC may perform such work and the Association shall reimburse OCPRC for all
such costs. OCPRC shall provide the Association with a detailed invoice for all such
costs.
§4. Completion of Work.
4.1. Upon completion of the Project, it shall become the property of OCPRC.
4.2. Within thirty (30) calendar days of completion of the Project, the Association shall
provide all close out documentation and drawings to the OCPRC Executive Officer.
§5. Continuation of Agreement Terms and Conditions. All other terms and conditions of
the Agreement shall continue with full force and effect, except as modified herein.
Page 2 of 3
2nd Amendment
Final Version
§6. Entire Agreement. The Agreement and the 1 st and 211d Amendments constitute the entire
agreement and understanding between OCPRC and Association and supersede all other
prior oral or written understandings, communications, or agreements between OCPRC and
Association.
THE COUNTY OF OAKLAND:
IN WITNESS WHEREOF, Michael J. Gingell acknowledges that he has been authorized by the
County to sign this Agreement.
Michael J. Gingen, Chairperson, Date
Oakland County Board of Commissioners
WITNESS:
By: Date
THE OAKLAND COUNTY 4-H FAIR ASSOCIATION:
IN WITNESS WHEREOF, acknowledges that she/he has been
authorized by the Association this Agreement.
By: Date
WITNESS:
By: Date
Page 3 of 3
2nd Amendment
Final Version
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Dated this ,2017
Dated this ,-71411-tlay o
Maria Tyszkiewicz,
Michigan Departmen
Officer
gr culture and Vur41 Development
Michigan Department of Agriculture and Rural Development
County Fair Capital Improvement Grant
By authority granted under Act No. 268, Public Act of 2016, the Michigan Department of
Agriculture and Rural Development, (hereinafter the Grantor) hereby offers to the Oakland
County 4-H Fair Association (hereinafter, the "Grantee"), grain assistance subject to the tenns
and conditions, and limitations as set forth herein.
The maximum amount of grant assistance hereby offered is $14,675.00
The grant shall be effective from April 1,2017 through December 31, 2017.
If the project is not completed in the initial period, a grant option may be considered by the
Grantor. Approval of an option is not guaranteed and is dependent on the Grantee's compliance
with the enclosed Tennis and Conditions. Grantees requiring an option should contact the Grant
Administrator as soon as it is evident one is needed. Any request for an option must be made to
the Grant Administrator in writing before the expiration of the grant. Funds will be made
available for this program in accordance with the attached Terms and Conditions.
This grant is valid contingent upon the availability of funds. If the Grantor's funds are reduced
by budget cutback, this grant may be reduced or canceled.
This grant does not commit the State of Michigan or the Department of Agriculture and Rural
Development to approve requests for additional funds not contained in this grant.
The foregoing Grant Offer is hereby accepted and it is agreed that the funds made available will
be used only as set forth herein.
LC. Scramlin, Manager
Oakland County 4-H Fair Association
2
Oakland County Fair
2016.2017
Board of Directors
President
Loren Hotchkiss
Vice President
Terri Burnett
Secretary
Deborah Kayga
Treasurer
Donn Marshall
Directors
Lori Bosetti
MaryAnn Floyed
Kelly Fuller
Debbi Gallo
Ryan Hart
Melanie Peterson
Fay Preston
Sue Patterson
Galen Ressler
Ken Roberts
Ashley Saunders
Susan Saunders
Jackie Scramlin
Brigitte Todd
Oakland County Fair
12451 Anclersonville Rd., PO Box 365
Davisburg, MI 48350
Phone: (248)634-8830 Fax: (248) 634-4237 www.oalciair.org
October 31, 2017
Ms. Cinda Karlik
Grant Administrator
Michigan Department of Agriculture and
Rural Development
PO Box 30017
Lansing, MI 48909
Regarding Grant Number 791N7700427
Dear Ms. Karlik,
The Oakland County Fairboard is formally requesting an extension to our
MDARD Capital Improvement Grant Number 791N7700427, Water
Quality Improvement Project for the Oakland County Fair to install a
new well on Springfield Oaks County Park becoming the property of
Oakland County Parks and Recreation once completed. We are
requesting our completion deadline be extended until May 31, 2018.
We have encountered several scheduling delays and are now completing
the final approvals thru Oakland County Parks and Recreation before the
actual installation can occur. With the Winter months quickly
approaching opportunities to complete the project will be limited, so we
are requesting this extension.
General Manager
L C Scramlin
Fair Mission
The Oakland County 4-II Fair
Associations mission is to provide a
public educational showcase of oar
youth through hoods on experience
with exhibirs, demonstrations, and
presentations us young people
develop life skills in n
family aimospliere.
Sincerely,
LC Scramlin
General Manager
Oakland County Fair
Oakland County Fair
2016-2017
Board of Directors
President
Loren Hotchkiss
Vice President
Tern Burnett
Secretary
Deborah Kayga
Treasurer
Donn Marshall
Directors
Lou Bosetti
MaryAnn Floyed
Kelly Fuller
Debbi Gallo
Ryan Hart
Melanie Peterson
Fay Preston
Sue Patterson
Galen Ressler
Ken Roberts
Ashley Saunders
Susan Saunders
Jackie Scramlin
Brigitte Todd
General Manager
L C Scramlin
Oakland County Fair
12451 Andersonville Rd., PO Box 365
Davisburg, MI 48350
Phone: (248)634-8830 Fax: (248) 634-4237 www.oaldair.org
October 31, 2017
Susan Wells
2800 Watkins Lake Rd
Waterford, MI 48328-1917
Dear Ms. Wells,
In response to your letter dated October 30, 2017. Thank you for the clarification of Section 8.1 and 8.2
In the lease agreement between OCPRC and Oakland County 4-1-I Fair Association. This should help our
planning for future contributions and partnership with OCPRC.
At this time the Oakland County 4-H Fair Association would like permission to prepay FY2018 Section
8.1 Monies Owed OCPRC in the amount of $25,000. At the conclusion of the 2018 Oakland County Fair
an accounting of monies from winter storage and parking revenue will be provided to OCPRC. If ills
determine at that time that additional monies are owed to OCPRC the additional monies will be paid
, by the established due date that is currently in the agreement. If it is determined that the Oakland
County 4-H Fair Association over paid then the additional monies will be considered a donation to the
work being done here at the Springfield Oaks County Park.
Additionally, the request for the extension of the MDARD grant has been submitted with the additional
requested language that indicated the well will be located at Springfield Oaks County Park and the
property of Oakland County Parks once completed. A copy of the request is Included. Since the lead of
this project has shifted to the OCPRC the Oakland County 4-H Fair Association requests upon comple-
tion of this phase of the well project paid invoices be supplied to the Association to complete the grant
processes reporting requirements. Once this process has been completed and Oakland County 4-H Fair
Association has received the grant monies of $14,675.00 from MDARD, the Association will donate the
grant monies to OCPRC.
If additional information is needed or if clarification is needed please contact the Association.
Sincerely,
Fair Mission
The Ookiond County Fair
Associations' mission is to provide
n public educational showcase el
our youth through hands-an experi.
eta with exhibits, demonstrations,
end presentations as young people
develop life skills in a
family nimosphere.
Donn Marshall
Treasurer
Oakland County 4-H Fair Association
Enc
CC: Dan Stencil
Loren Hotchkiss
LC Scramlin
Jim Dunleavy
Brian Menghini
Jeff Phelps
Dated thi ,2017
791N7700427-A
Michigan Department of Agriculture and Rural Development
Amendment to the Oakland County 4-H Fair Association Grant
This is an amendment to the Arenac County Agriculture Society capital improvement grant from
the Michigan Department of Agriculture and Rural Development, hereinafter the Grantor, to the
Oakland County Fair, hereinafter the Grantee.
This amendment shall add only the specifics as detailed below and shall not alter any other of the
original grant terms and conditions or any other amendments.
The purpose of this amendment is to extend the grant end date to May 31, 2018 and change the
Reporting terms as follows.
1. The Final Report has a revised due date of July 15, 2018. Grantee must follow the Final
Report format and submit a final invoice to Grantor that includes copies of paid invoices.
Grantee's final report must include the reporting period of April 1,2017 through May 31,
2018
The forgoing grant amendment is hereby accepted and it is certified that the funds will be used
only as set forth herein and in the original grant terms and conditions,
Dated this day of ,2017
Vec-41-"
LCSeramlin, Manger
Oakland County 4-H Fair Association
Deputy Director
Michigan Department of Agriculture and Rural Development
PROJECT OVERVIEW
Park: Project
January 18, 2018 / Page 1 of 2
QAKLANDCOUNTYPARKS
PROJECT UNIT
Project Overview
1. Capital/Maintenance Management Plan
A. Initial budget history:
Fiscal Year Project Name Amount Notes
2017
SAC Water Quality
Improvements $50,000
2. FY2017 SAC Water Quality Improvements (Need)
A. Design & construction purpose:
1) The water tower on site was built in 1971 with the Activity Center and was designed for fire
suppression. It now also provides potable water throughout a much-expanded facility and is required
to comply with Michigan Department of Environmental Quality (MDEQ) and Oakland County Health
Department (OCHD) requirements for water quality testing. Installation of wells would allow the
water tower to revert back to a fire suppression system as originally designed.
B. Design & construction considerations:
1) Location of wells
2) Construction phasing
3) Using Volunteers to construct portions of project
C. Design program elements:
1) Installation of new well for potable water source
a. —300' well depth
b. Electric pump and motor
c. Bladder tanks
2) Well house building 12'x18'
a. 4" Concrete pad
b. 42" concrete footings
c. Lumber/trusses/framing
d. Insulation of walls/ceiling
e. Aluminum siding to match existing site barns
3) Electrical Work
a. Conduit/trenching/feeds
b. Receptacle panel
c. Ceiling mounted heater
d. Lighting fixtures
3. Design/Engineering Consultants
A. Prime design and engineering consultants
1) Fishbeck, Thompson, Carr & Huber, Inc.
4. Funding considerations
A. Oakland County 4-H Fair Association commitment of $39,675 to this project
1) OC 4-H Fair Association awarded a Michigan Department of Agriculture and Rural Development
County Fair Capital Improvement Grant (MDARD) in the amount of $14,675
S. Project Timeline:
A. Construction bidding & procurement December 2017
B. Construction award February 2018
C. Construction start March 2018
D. Construction end June 2018
PROJECT OVERVIEW
Park: Project
January 18, 2018 / Page 2 of 2
QAKLAND COUNTYPARKS
PROJECT UNIT
6. Fiscal Considerations:
A. Refer to the planning review (separate attachment) for revenue, expense and operational information.
B. Anticipated annual depreciation: 15 year estimated rate of depreciation by fiscal services
1) Total project costs:
a. Springfield Oaks Water Quality $168,850
2) Estimated annual depreciation
a. Park and asset $11,257
PLANNING REVIEW
GAKLANDCOUNTYPARKS
Springfield Oaks:
PLANNING AND RESOURCE DEVELOPMENT
Water Quality Improvements
1/31/2018 7:12:46 PM / Page 1 of 6
Planning Review
Springfield Oaks: Water Quality Improvements
Update: January 31, 2018
The Planning Review is an overview of potential outcomes for projects that are proposed for funding by the
Oakland County Parks and Recreation Commission (0CPRC). The potential outcomes are related to existing plans,
best practices, demographic and recreational trends, and other supporting documentation and data. The intent of
the Planning Review is to inform the proposed project in a way that will improve outcomes and provide critical
information to the Parks Commission regarding the project's relevance to the goals and objectives of OCPRC.
Budget Center
SAC— Springfield Oaks Activity Center
Scope
The Activity Center and Fairgrounds have requirements for improved infrastructure to provide fire suppression,
potable water, and sanitary collection for a growing number of park users and vendors. These improvements will
be accomplished through a series of multiple phased projects. Most of these projects are expected to be done
through collaboration and cost-share with the Oakland County 4H Fair Board.
WATER TOWER: The water tower will continue to supply potable water until an alternative source is in place and
staff will continue to comply with water quality requirements. Water tower maintenance is expected to help with
this compliance.
NEW WELLS: Three new wells are proposed to serve the current and future needs for potable water. Design of this
project will consider future facility planning.
Current Conditions
The water tower was built in 1971 with the Activity Center and was designed for fire suppression. It now also
provides potable water throughout a much-expanded facility and is required to comply with Michigan Department
of Environmental Quality (MDEQ) and Oakland County Health Department (OCHD) requirements for water quality
testing and water tower flushing.
Phasing
The following phases are proposed for development of wells for potable water. One well per phase is planned.
Project
PHASE ONE — Well and associated infrastructure for
potable water for 4-H building, fairground barns, and
event campsites
Design for all phases
Consulting fee for all phases
Contract administration and inspection fees
Oakland County Health Department permit fee
Cost
16,500
600
2,000
500
PLANNING REVIEW
OAKLANDCOUNTYPARKS
Springfield Oaks:
PLANNING AND RESOURCE DEVELOPMENT
Water Quality Improvements
1/31/2018 7:12:46 PM / Page 2 of 6
[Construction costs
Project
10% construction contingency
PHASE ONE TOTAL
PHASE TWO — Well and associated infrastructure for
potable water for south end of park, including
overflow areas and Ellis Barn
Contract administration and inspection fees
Oakland County Health Department permit fee
Construction costs
10% construction contingency
PHASE TWO TOTAL
PHASE THREE — Well and associated infrastructure for
potable water for Activity Center
Contract administration and inspection fees
Oakland County Health Department permit fee
Construction costs
10% construction contingency
PHASE THREE TOTAL
GRAND TOTAL
Cost
218,900
21,890
$260,390
2,000
500
119,900
11,990
$134,390
2,000
$500
156,775
15,678
$174,953
$569,733
Alternatives
The alternative of continued use of the water tower to provide potable water is unsustainable and not
recommended.
Staff Recommendation
Staff recommends the phased development of new wells and associated infrastructure to provide potable water to
all areas of the park.
0
ecove
r minimii
er 4: Conside
Cost Recovery Ta
4 (Tier Minimum)
Tier 3: Balanced Com\m1111111511Evidual
Benefit
Cost Recovery Target: 1
( ler 'minimum)
Tier 2: Considerable Comm
Cost Recovery Target: 75%
(Tier Minimum)
Tier 1: Mostly Community Benefi
Cost Recovery Target: 5%
(Tier Minimum)
Tier 5
Cost
(T
(GreenPlay LLC June 2014)
Et Implementation of park plans
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PLANNING AND RESOURCE DEVELOPMENT Water Quality Improvements
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Project Outcomes
Successful completion of a project is anticipated to have outcomes in the following areas. This section is also used
as a checklist for completion of items needed for a thorough planning analysis.
Organizational Fit
RI Alignment with Service Portfolio
The Service Portfolio identifies the current services within two categories of service. The table below
shows the position of each of these on the cost recovery pyramid.
Category of Service / Service
Rentals for Exclusive Use / Antique fairs,
craft fairs, dog shows, weddings and
other events hosted by private parties
Community Events / Oakland County Fair
Springfield Oaks park plan is under development. It will identify the need to continue to increase events
and attendance at Springfield Oaks Activity Center. As attendance grows, having reliable fire suppression
and a reliable potable water source will be a high priority. The following actions have been identified that
would Increase demand for water:
• Construct permanent restroom that will serve Ellis Barn and other Fairgrounds events
• Construct permanent restroom that will serve Event Campground and other Fairgrounds events
• Make physical and operational changes at the Main Arena with the goal of increasing usage by
50% over the next 10 years
• Make physical and operational changes at the Activity Center with the goal of increasing usage by
50% over the next 10 years
Compliance
1Zi Alignment with standards and best practices
Projects will comply with industry best practices.
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Water Quality Improvements
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Compliance with OCPRC and Oakland County policies
Projects will comply with Oakland County Purchasing Department policies and procedures. Provision of
potable water will comply with Oakland County Health Department water quality regulations.
O Compliance with local ordinances — not applicable
1Z Compliance with agreements and restrictions — Development of wells will not affect compliance with grant
agreements.
Sustainability
VI Response to recreational trends — not applicable
O Response to external context — not applicable
Attendance and participation
In addition to the continued partnership with the Oakland County Fair and the 4H Fair Board, attendance
at the Activity Center has increased annually by increasing the number of large events that are open to
the public (such as antique and craft festivals) and smaller private events (such as Ellis Barn weddings).
• FY2014: 126,591 estimated visits
• FY2015: 159,046 estimated visits
• FY2016: 193,110 estimated visits
Future physical and operational improvements are expected to increase participation (See
Implementation of Park Plans section)
LA Maintenance, operational, programming and staffing needs
Compliance with water quality standards is a significant cost in time and money:
• Every two weeks we drain and flush the water tower to prevent stagnation of the water supply
and increase probability of passing water quality testing. Draining the water tower is a full day
process (8 hours staff time).
• Water testing for coliform bacteria is conducted monthly. Water sample process takes
approximately 2 hours per sample. OCHD lab charges $6 per water sample for testing.
• If the water sample fails, we are required to take 4 repeat water samples (2 hours staff time).
• If it fails again then we are required to re-chlorinate, which involves draining and flushing water
tower (8-hour process).
• When sampling going on, no water is available to SAC facilities. For scheduled events, must
provide another water source for drinking (purchase bottled water), signage must be posted, and
36 modern campsite water spigots must be closed off/bagged over. This is a 4-5-hour process.
O Public awareness of OCPRC parks and services — not applicable
IO Leveraging of resources — not applicable
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Water Quality Improvements
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Access to Parks and Recreation
2 Compliance with ADA standards — not applicable
0 Universal Access —not applicable
EEl Equitability of access — not applicable
IA Four Season Access — not applicable
Environmental Stewardship
0 Environmental Regulations
Water quality testing is required by Michigan Department of Environmental Quality (MDEQ) and Oakland
County Health Department (OCHD).
lA Coordination with regional conservation plans — not applicable
0 Environmentally Sustainable Practices — not applicable
0 Public Awareness of Natural Resources not applicable
Community Involvement
0 Public Engagement— not applicable
0 Community Plans —not applicable
0 Local Recreation Providers —not applicable
0 Public Involvement —not applicable
Budget Effects
0 Capital Improvement Budget
See Commission memos for individual projects for project costs and forecasts
Water quality improvements that impact the Fairgrounds will require a cost-share by the Oakland County
Fair Board in order to move forward.
0 Operating Budget
REVENUE: While the project is not expected to directly increase revenue, increased reliability in providing
potable water should result in more satisfaction and convenience for park and event visitors, vendors and
event organizers, which in turn should support increases in those usages.
EXPENSE: Implementation of this project will result in an increase in depreciation (see memo for
depreciation amount) and is expected to result in decreased maintenance costs.
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PLANNING AND RESOURCE DEVELOPMENT
Water Quality improvements
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References
Dixon Engineering. 12/1/2016. Springfield Oaks Water Tower Maintenance Inspection Report. Inspection, Lake
Odessa MI: Dixon Engineering, Inc., 44.
GreenPlay LLC. June 2014. Service Portfolio Project. Waterford, Michigan: Oakland County Parks and Recreation
Commission.
Review/Edit Log
Created by Donna Folland — March 6, 2017 ("Facility Water Sources")
Reviewed by Zach Crane and revised by Donna Folland —April 7, 2017
Updated with phasing and alternatives by Donna Folland —January 26, 2018
Updated to focus on Water Quality Improvements project by Donna Folland —January 31, 2018
EMMEN ctt0enter 4.4 Springfield Oaks County Park 12450 Andersonville Road Davisburg, MI 48350 ABM • 150 300 Feet I I Legend Spingfield Oaks County Park Springfield Oaks Activity Center SHT. 1 or Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 248-858-C90C wiriera0a klandCountyParks.corr KLAND COUNTY PARKS
Resolution #18070 March 8,2018
The Chairperson referred the resolution to the Finance Committee. There were no objections.
mmissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FISCAL NOTE (MISC. #18070)
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: PARKS AND RECREATION COMMISSION — AMENDMENT #2, OAKLAND COUNTY 4-H
ASSOCIATION AGREEMENT — SPRINGFIELD OAKS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Resolution authorizes Amendment #2 to the agreement between Oakland County Parks and
Recreation Commission (OCPR) and the Oakland County 4-H Association.
2. The original agreement was adopted by the Board of Commissioners on August 18, 2016 via
Miscellaneous Resolution (MR.) #16177 and amended via M.R. #17159 for a paving project at
Springfield Oaks.
3. The Association desires to donate and perform certain work at Springfield Oaks associated with a
water quality improvement project.
4. The Department of Corporation Counsel has reviewed and/or prepared all necessary documents
related to the attached amendment.
5. Capital funding of $129,175 is available in the Parks and Recreation Fund and was approved by
the Parks and Recreation Commission at their February 7, 2018 meeting. Also, an additional
$39,675 is available from the Oakland County Fair Board/MDARD Grant, for a total project cost of
$168,850.
6. A budget amendment is not required.
Resolution #18070 March 21, 2018
Moved by Fleming supported by Gershenson the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted),
HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 21,
2018, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 21 st day of March, 2018.
Lisa Brown, Oakland County