HomeMy WebLinkAboutResolutions - 2018.03.21 - 23365MISCELLANEOUS RESOLUTION #18071 March 8, 2018
BY: Commissioner Philip Weipert, Chairperson, Planning and Building Committee
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT — APPROVAL AND ACCEPTANCE OF JOINT
PROJECT AGREEMENT (JPA) WITH THE U.S. DEPARTMENT OF COMMERCE (USDOC) FOR USE
OF SPACE LOCATED IN THE ANNEX I BUILDING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Economic Development and Community Affairs is responsible for ensuring
the economic growth and development of Oakland County and has developed an aggressive business
assistance function to support and promote small businesses and exporters located throughout Oakland
County; and
WHEREAS the United States Export Assistance Center promotes exports of United States goods and
services through the United States and Foreign Commercial Service worldwide network of offices, and
works to protect United States business interests abroad; and
WHEREAS BusinessUSA supports innovation and entrepreneurship in the United States business
community to enhance United States economic resiliency, assist United States job creation, and help
American firms transform themselves into globally competitive enterprises; and
WHEREAS the Oakland Department of Economic Development and Community Affairs, and desires to
continue to, work closely with the United States & Foreign Commercial Service and BusinessUSA offices
on campus to foster economic development across Oakland County; and
WHEREAS the Oakland County Board of Commissioners in MR#13013 approved a Memorandum of
Agreement to allow the United States & Foreign Commercial Services and BusinessUSA to use building
space in the Annex I Building on the County campus, and was renewed last year in MR#17072; and
WHEREAS the United States Department of Commerce has drafted an agreement, which is attached, to
establish a Joint Project Agreement, to provide for the continued work among Oakland Department of
Economic Development and Community Affairs, United States & Foreign Commercial Service, and
BusinessUSA and to provide for the continued use of space in the Annex I Building by United States &
Foreign Commercial Service and BusinessUSA; and
WHEREAS Oakland County Corporation Counsel and the Department of Facilities Management has
reviewed the Joint Project Agreement; and
WHEREAS the parties will review this agreement once every year to determine whether it should be
revised, renewed, or canceled; and
WHEREAS the Joint Project Agreement will become effective when signed by all parties, will terminate at
the end of one (1) year, and may be amended at any time by written agreement of the parties; and
WHEREAS United States & Foreign Commercial Service and BusinessUSA will provide its own furniture,
computers, fax machines, office equipment, etc., and reimburse the County, at its standard rate, for
phone service; and
WHEREAS the County would provide janitorial service, general building maintenance, security, grounds
work, a reasonable number of parking spaces, and utilities except for network / Information Technology
services; and
WHEREAS the Joint Project Agreement provides for the use of approximately 3,707 gross square feet of
office space within the Annex I building, effective lease terms is from when signed by both parties and
terminates September, 30 2018; and
WHEREAS attached In Kind Budget (Exhibit A) shows associated costs are essentially equal and the
United States & Foreign Commercial Service and BusinessUSA agree to:
• work with Oakland Department of Economic Development and Community Affairs and
Oakland County businesses to provide market information and counseling;
• provide appropriate market, industry, and other international trade data, selected reference
materials, publications, and export-related information as consistent with International Trade
Administration and Department of Commerce policy;
• identify, coordinate, and execute trade promotion programs;
• participate in events sponsored by business incubators and economic development
organizations located in the county that promote small businesses and exporters;
• host business seminars and workshops;
• promote County business programs, services and events on the BusinessUSA.Gov website
for the duration of the leasehold; and
PLANNING AND BUILDING COMMITTEE
Motion carried unanimously on a roll call vote with Dwyer absent.
Cornmissioner Philip Weipert, District #8
Chairperson, Planning and Building Committee
WHEREAS any party may terminate this agreement by providing 120 days written notice to the other
parties.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves and authorizes the attached Joint Project Agreement.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or his designee to execute the attached Joint Project Agreement and all other related
documents between the County of Oakland and United States Department of Commerce, which may be
required.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
Off •
(2) 15 U,S.C, Section 4721, which authoriies US&FcS, to promON ILS, exports, and support
U.S. commercial interests abroad.
HI. PURPOSE
. . •ftfrf.
iNt,*94)0.0y:.(4.)11A),
• • • volatoN,:,coMmOTApi.t.s4p.pi,-003.14.Ati. MARKETS (GM);
„.- ,_,„ .•INTERNATIONAL TRADEmitisifORATifoN,
ON1013.ct
IL •
This document constitutes an .Agreement the 'between the .U.S.A'Yeltigri Commercial Service
(hereinafter US(VCS), Global, Markets (GM), of -the; International Trade Administration (ITA) within the U.S. Department .of eorroneree (nog and the Cennty of Oakland (County), through its Department of EC011atilie Development and,cointunity Affairs (Oakland DEDCA•.,
The US&FC$ haS -aiithO44.16:partitipategili elipOrt,p0diOtielifirOjectSfactiyitleawith the.tounty
under:, :
. • • ' (1) 15 jj;,s.Q.: Section : I,525, the DepaLtInnVs !oint,Projeet; Authority, ,which p1QvicIe that the Department , may enter into ..jeint, prOjeets with rickn-pr.ofit, researe.1,,:. or public ;:.t organizations on matters of matOginterest, the cet;IS of which axe equltably apportioned;
Pursuant to this Agreement the parties will :work together to;prornOtea,li.S...exports,ftorn Oakland County. . This project enables:: the Parties ,te. poOliesoureeS •,to ;facilitate, The identification of' exporo•eady companies in Oakland County and lo proOde ,theinenhanced henefits spell us client: counseling and.tii,,,erSeas Market assistance; The!.sharing.0:Office •spaep4j11. ass* USi.66FCS and Oakland DEDCA.in meeting:the; oxpoing.tweds of ;11*):Oit:tei.g.:69inpaunity imPoldand County,' especially small- :arid medium-sized lcompanies. To3hi$'. end, AN polies will share office space
located at 1025 S Campus Drive, Annex!, 13nilding 47 West„Watedord, Mtcitgun.;
Oakland DEDCA.is xop9n0Me tbk .en§ming -lhe4e0nprnio;grcwth,:attOnsincss, deiielopment of Oakland County and has developed attiagwesslye ,1)0$14ess :a,ssiStanec function to .support and
promote small businesses ,and'e4orterS located thrmighopt Oakland County. -
The; Con mercialService. proMotes:,ieXports.. , gOods and services through
US &FCS's worldwide network of offices aid works le :pro-feet US business interests abroad.
ThiS.Project ris,neeesSary. and
U.,P.q.e.o.tiOn 472
Increase , th':'.inatiilier of identifled OPOrkeacly aid..riW-to.Market Oakland County
companies, and ...prOmote :iwareriess an t . sage- of US4,17CS products and service§,;•
designed to asSiSt U.S companies to exPoitgeneraterevenue, and create jobs.
Expand bSecFCS .04. each. OTOS to Ottkland county technology and Service companie ls;:
and enhance on-site on-stop-shop support to heti& serve clients.
The IJS&FC'S has deteiiihied that this piojct[;OunnOt ':hp.Acine r. as ::effectively • without the
pititteli004":d ?).tdcir.ity DEDCAbecauso of,pio inift)Or'tole Oaldand ,DEDCA.. plays in economic
.development for -bnainesseS.throughOnt Oakland County. :: " ' ' =
akIatid DEDOkis'.•aggresSiOe iii its ontreh; and SuPport. otOaklahd.County businesses.
• Oakland! eipertis6.1.ih, biatters Oakland
'DEDCA's ''asiStarkee.; to `.proifiote -exporting ''bY Oakland' 'county . :
mission of USikFCS as identified in 15
MUTUAL INTEAEST OF TInit PAKPIES
• . . This 11" j..' " ' ' h '1.,rOj ed. Is • of 'mutual Interest to.' cate:IpOties: Jheeatise both pa es; k game - that —.S. _ „ . . companies, particularly small businesses 'and 040):ters ., :ate a ,pritical:Part of a strong economy '
and erit.ical .t6 an. Increase in jobs. in Oakland: County County companies and
Micliiiati'Will'13,endif,by having access •to all US&PCS 'eXport
programs' at,tnie'locatitiif and to te'61inalogy that facilitates , relatiaships hetMenlOtat hnSinesses
ati&t6duitesi-oailable otitsid Of theIr lituriedlate ata US&ICS thid the County Efgre that this
project ,furthers their Mutual intereSt in pr Ornetitig international business activities. .
1..f ' • r0 .,, • , , BESP.LQNSI131LiTIES,OF.TILE PARTIES'
A. . US&FCS agrees to PerfOrin the I
support of the joint riNject:acti-Vity:
-`• E' 1 (*) .01708' trade SpeUa1iStk''0...sX,Ork: with 'Ouldatid DEP CA . and 'Oakland
• • ' 'it :'Cotait$1: ibuSlilesSes 'to )preiirt k t • or/nation - and .,couns [mg, including
/' t .8a4*thlit10). Apac0. fv6-Mdd' by! Oairjahd The
;&n.PlOy,e'S•i'ditty..!:4aiiiik*iit'.4;lki*4tia0;..3n41 t the!TIS .Cominercial Setvie'e a
! I; 40041 be flili.1014. *.,-1.4)0.4/14.:1.1ifOftb6 USt'AC
Of the C`Ount.' ' '• •
2. Pay alai' 6oW; Wird:00'0SO and kl:'Other bperatiOnaltdOSts fOfoffidal US&FCS
business incurred by the MOOS 'sta-E.
'1 Pidvidc 'Otildtind itsianstry. and othOliiiternatiOn'al
• " ' trade i:dat6'..Seldeted .ieforoedrmiteriaiS.; -publications oxpirt-' xelatdd information
consistent With'ITA 1 ;" r!'''.1 ' ;'
owitig 110',vit1es andProvide:the following resources in
3. Provide Oakland DEDCA With OpPeepriate••Market i industry and other" international
tradedata;:..Seleetedlieferl6lie.e .,Matertals.pubIotion'.and:. export•.related information
consistent with ITA• and. •• • ,•.', •
4. Work with Oak1aid j*DCA...:,to ,'.identity,'. emir** and execute trade promotion
5. Pnii.ieipate with Oakland: DEDCA in eVents. •SpOnsored;,by business '• neubators and
e'cOn•onii0:•:•dC•vOopinent :•organizations loCatea—jn:•:ilte county . that . promote small
: :businesses and •e .*50e-t.e • •
6. .Jointly hest bitirtieSS Seiiiina(s•and:.;WOrkaltops,WitivOalcland OROCA,.
7; Participate hi regularly •SC.heduled• MeetingS.' With 'Oakland.. 171 -)CA. to .. discuss
US&FCS :services " -.expanding „exports and
assisting Oakland entreweueurs. •• • • • • . •
8. Supply the •••offi*:With:.,the '•:startaai'd•Ai$&FCS :.computer.' hardware . and software
packagesand general oif.cc supplies.
• Reirnbtirsethé County) at its stan.dãi'd iate for phone services.
, . , .
10. ProVide.:4taiii4,for:internet•aCeeis: ' .•. .
, •, . • 13: The County ageps ta :perferm• itiefeljbwing:aptiVities.'•and.•provi de the.following .resources in
support of the joint Project activity: •
coordinate -and ,.pr,emOte. lAfsiness :assistance ;:aCtivities, programs, trade events and
initiatives undertaken with US&'CS as appropriate and consiStent with: )TA and
,f1)11.4 10,4 buiness einiiiat and AY,0001:1PNYvith
`...160.0d00:0'.6f• .1J0.41444:X6o of office spucc 1,0400 at S Campus Pr; Annex
Huildmg 47 WeSti';Waterford .,,•MI.:
4. Participate in • regularly ,,scheduled meetings with US&FCS to .discuss usaFcs
services and-market information Pertinent to expargling exports and assisting Oakland
County businesses and entreprettetu'L:
5. Participate with usscFqs in-,6 ,elits s'ou'seied;:by:business'Jitenbatorsi and economic
development 'orgoniiaticitik lOcated in the :county that ' prOngite . small business and
6. ,ProVide Tontine' costodian,:and le.0.4.4/4Pk.vkeS, inOudin& snow rptUovid, for the
'Agee spa..e • „ , •.: 7; Provide a yea Sena b lenttrn bet' Of Policing spaces fOr US&FCS' staff and visitors . , 8. Provide and pay for all utilities fer the, Office sPaeo:
9. Provide phone service fer the 4Ce.,SpOei,,that US&FcS:shall reimburse the County , . . for at the County's standard rates, '
VI. EOUITABLE APPORTIONMENT or COSTS
The costs of this project.arc equtablTApportio.ned a$.90t1 indd . in the attached budget (Exhibit A). „ , ,
The US&FCS',estiniated . in'-kind,:,'CostS fat this'projeCt ore , S120;800..1)irect Cost are $4,500 tot " US&1 CS. for telephone seivices USYCS total ettnik .ed in kind and :direct costs for this
project Eir0$125,090.- " '
The County's estimated in kind C46 ...fe'r thiSiir6yeet:iire'26,500;.,
•.CONTACTS,
The• cOntietsof eabh:partyleihisfAgreemeliare:.
• Richard Corson
Director
Commercial Service, Pontiac • . 1025 Campos Drive South, Bldg. 4' West
Waterford,'IVI 48328
Phone: '248 975-9606 .
•Email: ,._.,,,CcirsonerAtrad4mt
Irene SPanoS:
• Director, .EcononliClbevelopmeM & CoMirittnity Affairs
2100 PontiacLake Rd '41: W. -
; Waterford, MI 48328:'1::: Phone 248458-.9099
Fax 248 452r9215";:::, •
EMall Spanose0oaltior.cbth
• 1161dsworth
Diiector
Oakland County liepartmat of Fcthtmes Management „ One Public Works Di iye •
Waterford, MI 48328 ,
Phone: 248 858-0160
Email: holdsworthaRbahRov,coni
The paities• agree 'that . if there is.'4.l.eliange...regarding..the:inferniatiOn in this section, the party . • making the change wil l 'notify iheOthei.parrtY:inl th 30 days of such change: . • •, . . •
• :•.:PE1IOD,'0.10;AGREEMtNT ANtiMONFICAllONITERMINATION,
Th
. . .. • • . , . •H• • Akre6nient, *iit:hecome..efeetire.:.Whe.ni•Signed.by p.6th,•pardes. The Agreement will • terrniriate:onSeptember 30, 2018 , btit nay',66.•aniended • or extended at any time by mutual ,• • .. • • . . . . • written .Consent of the parties.• 406.eiltetit..ecittains the entire agreement between the parties hereto and'shat.pdt be Mbdified, a mended:or_ supplenlented,.. or any .rights herein 'waived, unless
such aMendnient'or„mptlifiCation:tO :,01S:A.greementfiYis• in writing ...,..0iy id= to this Agreement; and (iii) is executed by an i4p.tf.i0ipii::re.kespiiitt44,,4':.e0oh:pafty• This Agreement supersedes anyand•alLiVeVIDIO:Ogre .e*;IVIi.6i110 wr.it*I"Oi:OM,.betWepn'the parties, . . , . . •.: .• ..,•• •
either Party•mak: ternainat•thie:Wareernerk(bsy,:pcOyiding,:120 dab's written notice to the other . .„ . , , . . • ••• . • , , .party, ,Intho.ectif ihis'•AgrcoMOit:is terthhiatcd, each party shall: be solely responsible for the
payment of ani,expenses%it has inanrre'il; Any obligations under this Agreement are subject to . . . , . the availability of appropt:lated funds and•td•applicahle'lawa..-land regulations.
4
• .
on the -::iiroVialcins th.i .:Agreernent, • - or „ „ . arilenchnetits,aridtiji :revisio.istliereloiti.141:pa4rOy*O§ol'wd:at the operating level the ai'ea(s) of disgreenient shall be stated itu wilting by each paity and iesented to the other party for cOri'sicleratiot.i',. •*096-tent,'Oiviiiterpretati.Olt. iSliotreaChed:wftliih thirty day s, the parties shall •:forWartfthe viritteripreieidation 'Otte disagte6Mbitt to.re -spd'otfve higher officials for, appropriate . . , . resolution,•
THEREFORE, flio.pOtic.11009:hayo.4ipsc.ct this Agrootritit: to be exeouted by their 4141Yat!thori*fofficeitkai4,40401 .04vpo on the Otitis::
Dale Taghated : .
.Acting Depnty Direetor general
Global lY1arket#1,0,$;;4:FOrelgii:coi:iili:000Servi•Ce
1401 Oinslitatiek.:4'venne;•MC • " Wooingo114.D-c.:.
Mich ad gingeR. •
Clialrpers(in Oaldan.d. connty.Reard of ciiOn*OOnerg . .
1200 Ner(ly Telegraph ROO.
Pentiae,'N11-48341:.:,. •
18 NA 009
Exhibit A
1ST1MA11D BuD GET. .. ! • ,
' n ' •
US&FCS
In lcin0'
;Sillies (20°A)
.!' 117P:clibb°°' ' - Operational Costs .
Travel , '
. feint4';rograinnlink:kTrade.EVents ,
0,poo':
:40oo::
Shared i.Usiness:AASIStiate&AietiVitieS.4'Outi'da4 .$45.00. .- , ,. : . . Tetal .. ': .
.120,500 ..,'
_••
$4500-•
Oakland_ Countv
In Kind
' Salaries (20* ,
Office, Space (3,707 S,F)
Operational Costs
Joint Programming & Trade Events
Shared Business Assistance Activities 84'Ovtreaoh
Oakland County Total
MISCELLANEOUS RESOLUTION #13013 January 23, 2013
BY: PLANNING AND ,BUILDING COMMITTEE, JIM RUNESTADCHARPERSON
IN RE: DEPARTMENT qF FACILITIES MANAGEMENT APPROVAL AND ACCEPTANCE OF
MEMORANDUM OF AGREEMENT (MOM WITH THE U,$, DEPARTMENT OF COMMERCE
(USDOC).FOR USE OF SPACE LOCATED IN THE ANNEX J BUILDING
TO THE OAKLAND .COUNTY BOARD OF COMMISSIONERS
ChairperSon, Ladles and Gentlemen:
WHEREAS the Department of Economic Development and Community Affairs (Oakland
DEDCA) is responsible for ensuring the economic growth and development of Oakland County
and has developed an aggressive business assistance function to support and promote small
businesses and exporters located throughout 'Oakland County; and
WHEREAS the Pontiac U.S. Export Assistance Center (USEAC) promotes exports of
U.S. goods and services through the U.S. and Foreign Commercial Service (US&FOS) worldwide
network of offices, and works to protect U.S, business Interests abroad; and
WHEREAS BusinessUSA (BUSA)supports Innovation arid entrepreneurship in the U.S.
business community to enhance US. economic resiliency, assist U.S. job creation, and help
American firms transform themselves into globally competitive enterprises; and
WHEREAS the Oakland DEDCA has, and desires to continue to, work closely with the
US&FCS and BUSA offices on campus to foster economic development across Oakland County;
and
WHEREAS the U.S, Department of Commerce (USDOC) has drafted the Memorandum
of Agreement (MON attached and Oakland County Corporation Counsel and the Department of
Facilities Management has reviewed the MOA: and .
WHEREAS .the parties will review this agreement at least once every two (2) years to
determine whether it should be revised, renewed, or canceled; and
WHEREAS the MOA will become effective when signed by all parties, will terminate at
the end of two (2) years, and may be amended at any time by written agreement of the parties;
and WHEREAS US&FCS and BUSA will provide Its own furniture, computers, fax machines,
office equipment, etc., and reimburse the County, at its standard rate, for phone service; and
WHEREAS the County would provide janitorial serviCe, general building maintenance,
security, grounds work, a reasonable number of parking spaces, and utilities except for network /
IT services; and . . WHEREAS the MOA provides for the use of approximately 3,707 gross square feet of
office space within the Annex I building from January, 2013 through January, 2014 at a rate of $-
0- per square foot; and
WHEREAS in exchange for the,County providing the building space at a rate of $-0- per
square foot, the US&FCS and BUSA.agree to;
• work with Oakland DEDCA and Oakland County businesses to provide market
information and counseling;
• provide appropriate market, industry, and other international trade data, selected
reference materials, publications, and export-related information as consistent with
ITA and DOC policy;
• identify, coordinate, and execute trade promotion programs;
• participate in events sponsored by business Incubators and economic development
organizations located in the county that promote small businesses and exporters;
• host business seminars and workshops;
• promote County business programs, services and events on the BusinessUSA.Gov
website
for the duration of the leasehold; and
PLANNING & BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward absent.
WHEREAS any:party, may terminate this'agreement by providing 120 days written notice to the Other parties, • . . .
NOW THEREFORE BE IT RESOLVED that the.Oakiand County Board of
Commissioners hereby approves and authorizes • the attached..M0A,
BE IT FURTHER RESOLVED that the Oakland CountY,Board of Commissioners hereby
directs its Chairperson or his designee to execute the attached MOA and all other related
documents between the County of Oakland and USDOC, which may be required,
BE IT FURTHER RESOLVED that:the Oakland County Board of Commissioners hereby
terminates the existing .fease.betweerf the County and USDOC,
. Chairperson, on behalf of the Planning and Building Connmittee, I move the adoption of
the foregoing resolution,
PLANNING AND BUILDING COMMITTEE
MEMORANDUM OF AGREEMENT
ESTABLISHING A
•JOINT FROJECT
:BETWEEN , .
OAkLAND:covNTy,...MICI-IIGAN
AND 1
DET'ARTIVTENT.OF COMMERCE
Through its Bureaus:
International Trade Adtri inistration
(U.S. and Foreign Commercial Service, Pontiac U.S. Export Assistance Center)
and
Office of the Secretary 1 U.S. Department of Commerce
(Office of the Chief Finaacial Officer/Assistant Secretary for Administration, BusinessUSA)
DOC Agreement Murtha: 1.301-712-SA •
OCE Agreement Ntiinber
I. PARTIES
This document constitutes an agreement between the Comaty, of Oakland (County); through its Department of
Economic Development and Community Affairs (Oakland DEDCA) arid the US. Department ofCommerce (DOC)
through its bureaus (1) the International Trade Administration; U.S.': and -Foreign Commercial Service (hereinafter
US&FCS) and (2) the ,U .S; Department ofiCoMmeree'S'Office of the Secretary ;:Oface of the Chief Financial Officer/Assistant Secretary for Adminisiratiou, BusinessUSA (hereinafter 13USA), (collectively, the parties),
IL AUTHORITIES
The US8sICS and BUSA have authority to partiCipate in business - 'development, and export promotion projects/activities with the County-under
(1)
15 U. S. C pet; Ori .1525; the DepartMent's I tPrbjeetAuthority, Welt provides that the
Department may.enterinto. joint projects with nonprofit, research or public organizations on
• matters Of mutual interest cost. OfwbichIs equitably apportioned
(2) 15 I_LS:C; Section 4721WIlich authorizes US8sFCS to promote U.S. exports, and protect U.S.
business- interests abroad; and •
(3)
15 U.S.C. Section,1512, which autheriZes DOC to foster, promote, and develop the foreign and
domestic commerce of the United States; .
Pursuant•to this agreetnent, the parties Will werk together to prothote exporfs and business growth from Oakland
County. To this end, the parties Will establish an•office for US&FCS services, information and counseling.
. • . . •. • •. r.•• • .. • Oakland-DEDCA IS.re.sponsiNelbt eristiri4.tife'eonprpi6 growth and development of Oakland County and has
...deVelnped an 4goeoiV6 business :assistance function to promote small:buSinesseS and exporters located throughout Oaland'COunty,
The Pontiac U.S. Export Assistance CenterfUSEACX.prortiotes ekport's of U.:S. goods ..and servibes through US&PCS's Worldwide network of offices, - and works to protect businesss-interests abroad.
BD SA supports innovation and entrepreneurship' M the U.S. business community, in order to enhance U.S.
economic resiliency, assist U.S. job Creation and help American firms transform themselves into globally
competitive enterprises. BUSA is designed to make it easier for businesses to access the full range of Government
programs and services. BUM wOrks across the DOC bureaus to promote their respective programs,
. , This project is necessary and essential te'turther the mission of-DOC as identified in.15 U.S.C. Section 4721 and
Section 1512, in that it will: , ' . .
a Increase the number 'of identified 'expOrtleady.nnd new46-to Oakland County companies, and . , promote awareness and usage:oftS&FCS Producti'and serviCes•and other. DOC resonrces designed to assist.U.S. ceinpanieS to eipon,,getterate revenue; and create jobs.
Expand IJS&FCS Outreachefferits'to•.bakland.Contity:technology and service companies and enhance on
site one-stop-shop support to better serveclieutSi 1'
Because of the partieS' coordination and c011aboration,•therease Oakland County companies' use of
businessusa;gov, WhiCh provicles'one-stop'electronic access to federal, 'state; local and non-profit business
assistance resources. .
• . The US&FCS and'BUSA:liave 'determined thathis project eantiot be done as effectively without the participation of
Oakland DEDCA beeduse of theniajdifele Oakland DEDCA .plawin economic development for businesses
throughout Oakland County, " • — •
IV. MUTUAL INTEREST OF TUB PARTIES „
This project is of mutual interest to the parties because US&FCS, PUSA, and the County recognize that U.S.
companies, particularly small businesses and ; exporters are;a'critical part of a strong economy and critical to an increase in jobs in Oaldand County. Oakland COunty Organics and companies throughout eastern Michigan will
benefit by having access to alI :DOC export Programs at one location and to technology that facilitates relationships
between local businesses and resources available outside of their itnirtediate area US&FCS, BUSA, and the County
agree that this project furthers their mutual interest in promoting international and domestic business activities.
V. RESPONSIBILITIES OF THE PARTIES
A. US&FCS agrees to perform the following-activities and provide the-following resources in Supp'ort of the
joint project "actiVity;
, Staff the office with.US&FCS trade specialists to work with Oakland DEDCA and ()Aland County
businesses to provlde 'Market information and Counseling: These Persons shall not be deemed employees
of the CoUntY.'
2', • Pay salary coststravel.experises; and all other operational costs fo r official US&FCS business incurred
by the US&FCS staff.
3. Provide Oakland DEDCA with appropriate Market, Industry and other international trade data, selected
reference materials, publications, and export-related information as consistent with ITA and DOC policy,
4. Work with Oakland DEDCA to identify, coordinate, and . execute. trade promotion programs.
5. Participate With ROA and Oakland DEDCA us events sponsored by business incubators and economic
development organizations located in the county:that:promote small businesses and exporters.
6. Jointly host business seminars and workshops with Oakland DEDCA and BUSA.
Participate in regtilarl)4scheduled:rneerings With Oakland DEDCA and BUSA to discuss DOC services and
market information pertinent to eXpanding:exports and -assisting Oakland County businesses and entieprexeurs. •.
8. Coordinate With BUSA to supply the office with the standard DOC computer hardware and software
packages and general 'office supplies 9. Reimburse the County; at its standard rate, for phone ScrVice.:..
10, Provide and Pay for Internet usage
. . BUSA agrees te:perfertn theldllbWinkitatiVities,and tr.rovide.the follovving resources in support' of.the joint
,project activity
•'Pay a1aty cOSts,:i0:41'experiSeS';. and:all:other: .operaiional.oests.'for.official BUSA business incurred by its
r staff Members stationed in 041.0incl County, 'Jointly host business serninOS and Werkshops'With'Oakland DBDCA and tr$&PCS.
Participate in regularly scheduled Meetings with ctaldand DEDCA and US,OitS to discuss DOC services
and marketinformation fo'dpanding eXperts and assisting Oakland County:businesses and . .
Participate with US84PCS and Oak.land,DEDCA in events Sponsored by business incubators and economic
developinenterganilation,Srlocated in the:aotinty'that promote arnali.bu,Sinesses and exporters,
5. Promote Oakland htiiineisprograinS, Services and eVents, as appropriate, on the
' BUsinessUSA:Croywebite Coordinate with•US&PCStO:stiPply the,officerWithStandard DOC computer hardware and software
packages and general office supplies.
7. Reimburse the County, at its standard rate; for phone service..
C, The County agrees to perfortri the follewing activities and provide:ther , fellowing:re,sources in support of the joint project activity: .. ' '
1. Provide use of 3,707 square 'feet Of office space located at 1025 S Campus Dr, An= 1., Building 47
West, Waterford, MI. . • . ,
2, Coordinate and promote business assistance,:actiVities Pregraina, trade events and initiatives undertaken
' with US&FCS ,and BUSA, as appropriate tipd .cOsist*With.ITA and lbbCpalicy.
Jointly host business setninaifS and workshops Witit .U„S4FOS and BUSA: Participate in regularly seheduled'ineetingSiWithUS4PCS imdBUSA to discuss DOC services and market
information pertinent to expandi464)0,rts;:and assisting Oakland County businesses and entrepreneurs.
5, Participate with USSLFCS, and BUSA. in Ovents,spOnsored .bY business incubators and economic development organizations located mdi county : that promote small businesses and: ekPerters.
Provide routine custodian and security services, inelnding snow removal the office space.
7. Provide a reasonable number.dfparkhig spaces for V,toc• staff and visitors
8. Provide. and pay for all utilities for the office space,
9. Provide phone Service for the office space; except that US&FCS, and BUS& separately shall reimburse
the County for the phone Servic at the poitpty'standard rates. 1 . . . ,
VI. EQUITABLE APPORTIONMENT OP. COSTS
The costs of this project are equitably apportioned as outlined in the attached budg,et (EXhibit A)
flie DOC's estimated costs for this project are $132,400.. the County's estimated costs for this project are
$137,523, •
VII Co-OAdig
The contacts of each party tothis,agreeMent are
Richard Corson' . . .
Director, 'Pontiac U,S..Export:AssiStance Center
Phone 248'-9759644 '
.Faxl: 248.-975-0606 :
Email; Richard, eorson(dtrade,g6v
Phone; 248-975-9697 ,
Fix: 248-975-9802
EmaiL cSlating@comuilerceconneet.gay
•.MattheW Gibb
.beputyCounty,EXecutiVe
• Ph 24'8-96936
'Pox; 2.48-4-52-9215
EinaiL ,Oakkev:coin
Oakland COUnty:Delinerif of
• Attention: bitecter .:7: :
One Public Works Drive ,
WatertOrd, MI 48328-
Phone: 248-838:4)160
Fax: 24452.2250
holdSWOrtha
Tile Parties" agree Ma-6f there is a Change teggrding inforitiation in this scion the party making the change
will notify the party as wilting within 30. days 0.fthe change, . „
VIII. PERIOD OF AGREEMENT AND MODIEICAtOWTERMINATION
This agreement will become effective when signed bfallpartidi The :agreement will terminate at the end of two (2)
years but may be amended at any time by written agreement of the parties, The parties Will review this agreement at
least once every two (2) years to deterntine .Whether it should!bereVised, renewed .; or canceled.
Further, while this agreement will serve as sttwo-year Umbrella agreement, under this agreement US&PCS and
BUSA will obligate funds to cOver phone charges only fer'Fiscal Ybiti. 2613 (from the effective date of the
agreement through September :3Q; 201'3) IJS&FCS and USA will obligte funds for future fiscal Years pursuant to
yearly amendments to this agreement, Object to the avaUabilty funds ,':Each amendment obligating funds for phone expenses will include estimated costs for the current yOr'.8 .plione:eharges and a. revised Statement of Badge.
Any Party may terminate this'agreetnent byroviding,q.0:daY,S.*itten notice to the Othe1patty. In the eVent this
agreement is terminated; each party shall be solely responsible for the payment of any expenses it has incurred. This
agreement is subject to the availability ot fends
•, Cynthia Martin. •
Custotrier-SerViee'Matiager; BusiassUSA- • • •.• ••
IX, • .0THER. PROVISIO S
Should disagreement arise on the interptetatiOn of the provisions of this -agreement or amendments and/or revisions thereto, that cannot be resolved at the operating level, the area(s) of disagreement shall be stated in writing by each
party and presented to the other:paityftir consideration If on interpretation is not reached within thirty
days, the parties shall forward the Written geSeiltation6f the 'disagreement to respective higher officials for
X. IGNATI:TRES
This:ageement:Is. approved OR behalf Ofthe parties.h
Charles Ford, 'Data
Acting Assistant Secretary for Trade Promotion and Director General
Of the U.S. 4 Foreign COmmereial 8erviee
4th Street and Constituiion Ave. NW -
Washington;DC 20230
Dermis Alvord
Executive Director
.BusinessUSA
14th and ConstitutiOn Ave., NW•
Room 2§30
Washingto 2023q
Michael J. Gingell Date
Chairperson Oakland County Board of CommiSkionerS
1200 North Telegraph Road
Pontiac, MI 48341
appropriate resolution.
Under the Inspector general Act: Of I 0.1;.as 41116.nci0,,5 .:ti.sc App. 3, arevieW of this agreement May be
conduetecIat anY time; The iusPeOtOr Geuer'al Of the Department of Commerce, or any Of his orjxer.duly
authorized representatives,,shalFtWe acceSstO'anY Pertinenti,,00kS, documents; papers and records of the parties
to this agreement, whether written, printed .; recorded, produced .or reprodUced.by;arY Mechanical, magnetic or other process or medium, in order tc:Make'iuditS,'-in&pectiOns;:exCerpts,.transcripts, or other examinations as
authorized by law.
.ESTIMATFD :RippNbITS ASSOCIATED WITR TI{E.;,TA.
US&FCS (fn kind)
Salaries'(15%) •
Office Supplies
Travel EXpenses
Telephones
Office Furniture & Equiptheti
US&FCS TOTAL
60,000
",600
1;060 •
3..;660
20',00,0
. $90,600'
BUSA (In Kind)
Salaries (3,0%)
Office Supplies
Tiavel Expenses
Telephones
Business assistance activitie
BUSA TOTAL
COUNTY
Office Space (3707 s)
Utilities
Parking Space
Security
Custodian Services
COUNTY TOTAL
and outreach'
Exhibit A: Statement of Budget
:
Resolution #13013
January 23, 2013
The Chairperson referred the resolution tO the Finanoe.QOMmitte* There Were no objections
• ISCAL'iNiCYFE:OAISC.:•0:3043)''' • . • . • r , „ BY ' FINANCE qopiMiTTE'l -OM..M1DbLETON'CHAIRPERSON.••• •
IN RE; pEPARTMENT.•0E-FA01011Es mAN.Oe.rvipt0 ff'.0pRovAL AND ACCEPTANCE OF MEMORANDUM. OF A,GROliliENT;(06A) WITh THE U S DEPARTMENT OF COMMERCE
(USDOC) FOR USE OF SPACE. LOCATED IN ''THE ANNEX 1 BUILDING
TO THE OAKLAND COUNTYBOARD OF:COMMISSIONERS , . Chairoerson,.Ladies,and Gentlembn:c • • : ; Pursuant to Rule:XII-C. of this Board,L the FinenCe Committee has reviewed the above
referenced..resolUtiOn and finds:;., '; ;. • The 'reSolutipii:akOdvekand aUthod±es ,a Memorandum of Agreement (M0A) • betWeer(ibakiand,C8Onty and the:U.S..Dep*tment:of Commerce for O.S. and
.POreign Commercial SeryideS'Mq4,FtSj and:Eusiness.USA4BUSA) offices
located in the Administrative Annex I buIlding • • The:MOA provides for the use of aj:iprdkirriatel. 3,707 gross square feet of office
spate in the AdminiStrative Anhex:I; building by Commerce Connect and Export
Assistance from January 2013'thrOugh January 2014at no charge to the U.S.
DepartMent of Commerce: ••
Under terms of the Agreement, up&FCs and BUSA ..Vvift provide furniture, compUters, and office edulprnent and reimburse the County for telephone
serviCe.: .• '; . • . • . , Oakland COurity.Will,:prOvide janitorial sOvite,.generai building maintenance,
securtity:groUndS,\rn'fbrk,r parking, and utilities .except for network/1T Services,
.The.partieS:to the Agreern0i4twill reView the MOA at least once .every two years
to determine•whether the agreement shbuld be revised; renewed, or canceled.
Annual ;1.n -kind costs for the Agreement are estimated $1'3z4op for the U.S.
Department of ComMerceran(1.4.1:37;25 .fot Oakland County as noted in Exhibit
kof•the..agreement. 1: • FY12013.budget erhendtr.,i*is :TecOntietidetl'te•adjust lease revenue and
,::.•buildingsPdOe,chargeS..fer -lonOirY201'4,throu.60 SePterriber 2013:
„ .• faCilltieS Maint &.0tieiatioria;*81-.00'
-:Revenues:
0407041'40010-B35017 Ext:. Agencies ; Rev: ,
.1040702-140010.::81$86 Office Space Rental -GFGP
Total Revenues
• .General Fund #10100
Revenues; — • . .9010101-196030-6$e.82 F'lanned,Use.bf kind•Bal, • $ 46,608 .Total ReVenueS... 1.40;608
EXpenditures • .
1090261-171000:473181dg Spade Cost Moe, •
Total Expenditures ,.
.
. • .
FINANCE COMMITTEE votE:
Motion carried unanirnoUsly on a roll call vote With Long and•Quarles.ab.sent.
Februaryl, 2013
Resolution :#13013
February 7, 2013
Moved by: Lon9, Supported ,:by t.he .tsp.lutions :(With!fjscal notes attached) on the Consent Agenda be adopted.
AYES: Dwyer, Gershenson, Gosseiih, FlatChett, Hoffman; Long,: Mat's, McdilliVray, Middleton,
Quarles, Rilnestad,•Scott, Spisz, Taub, Weipert; Wbodward, Zack, BoSnic, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in faVor, the resolutions: (with fisca notes attached) on the Consent
Agenda were adopted,
IIE.44'(-:APPROil:E .'11,1E,]FpRoo..11E.SOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland ,County Board of Comm issioner$ On February 7, 2013, with the original 'record thereof how,: re'Maining'irt my.o.ffice, .
In Testimony Whereof, I have hereunto :set MY ; hand ad affixed the seal of the County of Oakland at
. .
Pontiao, •Michigan this 7 day of Febi:Uary,:201 ,3,:„
,-
Lisa BroWn, Oakland County
Resolution #18071 March 8, 2018
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #18071) March 21,2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT — APPROVAL AND ACCEPTANCE OF JOINT
PROJECT AGREEMENT (JPA) WITH THE U.S. DEPARTMENT OF COMMERCE (USDOC) FOR USE
OF SPACE LOCATED IN THE ANNEX I BUILDING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1 The resolution approves and authorizes a Joint Project Agreement (JPA) between
Oakland County and the U.S. Department of Commerce for U.S. and Foreign
Commercial Services (US&FCS) and Business USA (BUSA) offices located in the
Administrative Annex I building.
2. The JPA provides for the use of approximately 3,707 gross square feet of office space in
the Administrative Annex I building by Commerce Connect and Export Assistance at no
charge to the U.S. Department of Commerce.
3. The JPA lease term will become effective when signed by both parties and will terminate
September 30, 2018, and may be amended at any time by written agreement of the
parties.
4. Under terms of this Agreement, US&FCS and BUSA will provide furniture, computers,
and office equipment and reimburse the County for telephone service.
5. Oakland County will provide janitorial service, general building maintenance, security,
grounds work, parking, and utilities except for network/IT services.
6. The parties to the Agreement will review the JPA at least once every year to determine
whether the agreement should be revised, renewed, or canceled.
7. Annual In-kind costs for the Agreement are estimated at $125,000 for the U.S.
Department of Commerce and $120,500 for Oakland County as noted in Exhibit A of the
agreement.
8. The exchange for the County providing office space in the Annex I building of $29,634 for
seven months of FY 2018 has been assigned and included in the FY 2018 building space
allocation budget to Planning and Economic Development Administration.
9. No budget amendment is required as the costs are already reflected in the FY 2018— FY
2020 budget under both Planning and Economic Development Administration and
Facilities Maintenance & Operations.
Commissioner Thomas Middleton;District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #18071 March 21, 2018
Moved by Fleming supported by Gershenson the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
HEREBY APPR THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 21,
2018, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 21 st day of March, 2018.
fn tAe --
Lisa Brown, Oakland County