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HomeMy WebLinkAboutResolutions - 2018.03.21 - 23366mmissidhfr Phillip J. Weipert, District #8 airperson, Planning and Building Committee MISCELLANEOUS RESOLUTION 118084 March 21, 2018 BY: Commissioner Phillip J. Weipert, Chairperson, Planning and Building Committee IN RE: PARKS AND RECREATION — SUPPORT OF APPLICATION FOR A 2018 LAND AND WATER CONSERVATION FUND GRANT FOR REPLACEMENT OF A FISHING PIER, BOAT LAUNCH AND DOCK AT ORION OAKS COUNTY PARK To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Michigan Department of Natural Resources that application for cost-sharing grants from the 2018 Land and Water Conservation Fund may be submitted by April 1,2018; and WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for improvements within the adopted 2018-2022 5-Year Recreation Master Plan; and WHEREAS, water recreation and lake access are priorities for Oakland County residents based on the 2017 county-wide Community Needs Assessment Survey commissioned by Oakland County Parks and Recreation; and WHEREAS, the fishing pier, boat launch and dock at Orion Oaks County Park have reached the end of their useful life and are in disrepair; and WHEREAS, replacement of these features would allow improvements for increased accessibility and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of an application to the Michigan Department of Natural Resources for a $65,500 grant (50% of total project costs) from the 2018 Land and Water Conservation Fund Program with a local match of $65,500 (50%) from the Parks and Recreation Fund; and WHEREAS, this project is forecast for FY2020; and WHEREAS, the grant agency requires a resolution from the governing body in support of the application. NOW THEREFORE BE IT RESOLVED, that the Oakland County Board of Commissioners authorizes and approves the 2018 Land and Water Conservation Fund grant application for replacement of a fishing pier, boat launch and dock at Orion Oaks County Park. Chairperson, on behalf of the Planning and Building Committee,, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Motion carried unanimously on a roll call vote with McGillivray absent. GRANT REVIEW SIGN OFF — Parks and Recreation GRANT NAME: 2018 Land and Water Conservation Fund — Replacement of Fishing Pier, Boat Launch and Dock at Orion Oaks County Park FUNDING AGENCY: Michigan Department of Natural Resources DEPARTMENT CONTACT PERSON: Melissa Prowse, 248-249-2801 STATUS: Application — resolution required DATE: March 7, 2018 Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant application package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant application and supporting documents, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved by M & B. I see that this was on the February 7, 2018 Parks Commission agenda and understand that they approved the project (Parks Commission minutes are not complete yet). I don't understand the logistics as to why it took this long to get to the grant review process (almost a month later). Additionally, it would be helpful if the Parks Commission memos actually reflected the date submitted in the 'date' field and not default to the current date of when you open the document. - Lynn Sonkiss for Laurie Van Pelt (3/6/2018) Department of Human Resources: Approved by Human Resources Department. No HR Committee approval needed. — Heather Mason (3/6/2018) Risk Management and Safety: Application approved by Risk Management. — Robert Erlenbeck (3/6/2018) Corporation Counsel: There are no outstanding legal issues with the grant application. Thus, it is approved by Corporation Counsel. — Robert C. Rottach (3/7/2018) Michigan Deparitmeng of Noricum§ 'Resources www.michigan.govIdnr 2018 LAND AND WATER CONSERVATION FUND OPEN PROJECT SELECTION PROCESS APPLICATION GUIDELINES Grants Management 105600 (Rev. 0112512018) MICHIGAN DEPARTMENT OF NATURAL RESOURCES MISSION STATEMENT "The Michigan Department of Natural Resources is committed to the conservation, protection, management, use and enjoyment of the State's natural resources for current and future generations." NATURAL RESOURCES COMMISSION STATEMENT The Natural Resources Commission (NRC), has the exclusive authority to regulate the taking of game and sportfish, and is authorized to designate game species and authorize the establishment of the first open season for animals. The NRC holds monthly, public meetings throughout Michigan, working closely with its constituencies in establishing and improving natural resources management policy. The Michigan Department of Natural Resources (DNR) provides equal opportunities for employment and access to Michigan's natural resources. Both state and Federal laws prohibit discrimination on the basis of race, color, national origin, religion, disability, age, sex, height, weight, or marital status under the U.S. Civil Rights Acts of 1964 as amended, 1976 MI PA 453, 1976 Ml PA 220, Title V of the Rehabilitation Act of 1973 as amended, and the 1990 Americans with Disabilities Act, as amended. If you believe that you have been discriminated against in any program, activity, or facility, or if you desire additional information, please write: Michigan Civil Service Commission — Quality of Life Human Resources, PO Box 30028, Lansing MI 48909-7528, or Michigan Department of Civil Rights, Cadillac Place, 3054 West Grand Blvd, Suite 3-600, Detroit, NM 48202, or Division of Federal Assistance, U.S. Fish and Wildlife Service, 4401 North Fairfax Drive, Mail Stop MBSP-4020, Arlington, VA 22203. For information or assistance on this publication, contact Grants Management, Michigan Department of Natural Resources, PO Box 30425, Lansing, MI 48909-7925. This publication is available in alternative formats upon request. For information or assistance on this publication, Telephone: (517) 284-7268 (617-28-GRANT) FAX: (517) 373-1164 On the web at www.michichan.qovidnr-grants MiRecG rants Online Application System https://secure1.state.mi.us/MIRGS/Looin2.aspx?APPTHEME=MIDNR [05630 (Rev. 01125/2018) NATURAL RESOURCES COMMISSION Vicki J. Pontz, Chairperson Christine Crumbaugh Louise Klarr Timothy L. Nichols J.R. Richardson Rex E. Schlaybaugh Chris Tracy John Walters MICHIGAN DEPARTMENT OF NATURAL RESOURCES Keith Creagh, Director GRANTS MANAGEMENT Dan Lord, Section Manager Rachel Schumaker, Administrative Assistant Christie Bayus, Program Manager, LWCF/Marine Safety/Recreation Passport Grant Programs Michael Chuff, Financial Specialist, MNRTF Program Chip Kosloski, Program Manager, Dam Management Grant Program, Aquatic and Wildlife Habitat Grant Programs Kammy Frayre, Program Manager, Invasive Species Grant Program Michelle Ballard, Grants Payment Officer, Multiple Grant Programs Lance Brooks, Grants Payment Officer and MiRecGrants Analyst RECREATION GRANTS UNIT Jon Mayes, Manager Erin Campbell, Grant Coordinator Merrie Carlock, Grant Coordinator Tamara Jorkasky, Grant Coordinator Lindsay Ross, Grant Coordinator c5erao .(Rev. 01/25/2018) TABLE OF CONTENTS Introduction 1 Important Information 2 Grant Schedule for 2018 2 Chapter 1: Information About the LWCF Program 3 What is the LWCF 3 Establishing Eligibility 3 5-Year Recreation Plan 3 Public Input 3 Mi RecG ra nts 4 Long-Term Grant Obligations 4 Compliance with Program Requirements 4 Eligible Projects 4 Eligible Applicant/Grantee Representative 5 Minimum and Maximum Grant Amounts 5 Allowable Number of Project Sites 5 Resubmittal of Previous Year's Unsuccessful Application 5 Number of Allowable Applications from a Single Applicant. 5 Eligible Costs 5 Local Match Requirements 6 Contaminated Properties 6 Conversion and Significant Changes in Use of an LWCF Assisted Site 6 Chapter 2: Developing a Successful Proposal 8 Project Need and Justification 8 Applicant History 9 Site Quality 9 Project Quality 9 Universal Design (UD) versus Americans with Disabilities Act (ADA) 10 Chapter 3: LWCF Grant Application Instructions 13 Required Content for LWCF Applications 18 Additional Information for LWCF Applications 20 Chapter 4: Submitting Documents in MiRecGrants 22 Submitting an Application 22 Administrative Completeness 24 Submitting Supplemental Information 25 General MiRecGrants Information 25 Adding Members to Your Organization 25 Adding People to Documents 26 105500 (Rev. 0112512018) Chapter 5: Application Scoring Criteria 27 LWCF Application Scoring Criteria 27 Appendix A: Land and Water Conservation Fund 30 Basis and Purpose of the Program 30 Funding for the Program 30 Administration of the Land and Water Conservation Fund 30 Important Information for Recommended Projects 30 Beginning the Project 31 Requirements for Project Completion 31 Responsibilities Following Project Completion 31 Appendix B: Sources of Information on Accessibility and Universal Access 33 Appendix C: Guidance on Designing Specific Types of Recreation and Support Facilities for Universal Accessibility 35 Appendix D: Sample Resolutions 39 Appendix E: Recreation Grants Regional Representatives 41 105600 (Rev. 01(25/2218) INTRODUCTION This booklet has been prepared by Grants Management of the Department of Natural Resources (DNR) to guide you in preparing a Land and Water Conservation Fund (LWCF) MiRecGrants online application for the development of land for public outdoor recreation. The booklet format and its contents have been revised from previous years versions. We strongly recommend that you review the entire booklet in conjunction with the application and other information you received online before submitting your MiRecGrants application. The first section of this booklet contains a schedule for the current year and information on the major changes for the current cycle. Grants Management staff is available to assist you with any questions you may have regarding any aspect of the application process. Appendix E of this booklet contains a map of the state delineating the regions covered by each of our regional representatives. We encourage you to contact your regional representative early in the application process. You may also call Grants Management at 517-284-7268 (517-28-GRANT) and you will be directed to the appropriate representative. This booklet and the link to MiRecGrants are available on our website: www.michician.qovidnr-grants. The online application is available in MiRecGrants: hilps://securel .state.mi.us/MIRGS/Loqin2.aspx?APPTH EM E=M I DNR. 1 IC5600 (Rev. 01/25/2018) IMPORTANT INFORMATION The Department of Natural Resources (DNR) has not received notification from the National Park Service (NPS) of the dollar amount or availability of an apportionment for the 2018 Land and Water Conservation Fund stateside grant awards. In order to be on schedule should an apportionment be allotted, we are asking potential grantees to complete and submit grant applications. If an apportionment is received, then the DNR will be in a position to continue the process of selecting projects for submission to the NPS. Applicants will be notified if no apportionment is received. GRANT SCHEDULE FOR 2018 February 2018 March 1,2018 April 1,2018 April 2018 May—July 2018 August 2018 September — October 2018 December 2018 Winter 2019 Spring 2019 Application period starts in MiRecGrants Recreation plans and plan amendments must be submitted electronically to Grants Management by this date. Application period closes in MiRecGrants. Applicants will receive notifications with questions for explanation, clarification, and/or supplementation of information provided in the application. Grants Management staff conducts review of all applications and conducts site visits. Preliminary scores go out to grantees. Supplemental Information Deadline. Grants Management staff reviews supplemental materials and completes final score evaluation. LWCF recommended projects are submitted to the DNR Director for recommendation. Director issues recommended applications. Applicant prepares final application documents for inclusion in state application to the National Park Service. Project Agreements Issued. Timeframe dependent on final approval by the National Park Service. The minimum grant amount is $30,000 ($60,000 total project cost) and the maximum grant amount is $300,000 ($600,000 total project cost). The match percentage must be exactly 60 percent. *All time periods given are best estimates at the time of publication and are subject to change. 2 105600 (Rev. 01126/2018) CHAPTER 1: INFORMATION ABOUT THE LWCF PROGRAM In this chapter, the eligibility requirements for the LWCF program are described, as well as program requirements and other issues you should consider when deciding whether to submit an application. More details on the information and documentation you should submit as part of your MiRecGrants application can be found in chapter 3. For more detailed information about completing a development project, review the Development Project Procedures booklet on the Grants Managements website, www.michigan.gov/dnr- grants. WHAT IS THE LWC F The Land and Water Conservation Fund (LWCF) is a federal program administered in Michigan by the Department of Natural Resources (DNR) on behalf of the National Park Service (NPS). In Michigan, the DNR uses funding from the LWCF program to develop public outdoor recreation facilities and to provide matching grants to local governments for the development of public outdoor recreation areas and facilities. The program is intended to create and maintain a nationwide legacy of high quality recreation areas and facilities and to stimulate non-federal investments in the protection and maintenance of recreation resources across the United States. The focus of the program for 2018 will be on meeting the priorities of the 2018-2022 State Comprehensive Outdoor Recreation Plan (SCORP), specifically trails, community recreation, green technology, coordination and communication and universal access. Acquisition of land is not eligible for LWCF funding. ESTABLISHING ELIGIBILITY The following entities are eligible to submit a LVVCF grant application: • State agencies and local units of government, including cities, villages, townships, and counties, or any combination thereof in which an authority is legally established to provide public recreation, such as: • Regional recreation authorities formed under the Recreational Authorities Act, 2000 PA 321, and trailway commissions formed under Part 721, Michigan Trailways Act, 1994 PA 451, as amended. • Huron-Clinton Metropolitan Authority. • Federally recognized Native American Tribes. • School districts are eligible to apply if they meet the requirements given in Guidelines for the Development of Community Park, Recreation, Open Space and Greenway Plans (ICI 924) Colleges, universities and non-profit organizations are not eligible for LWCF funding. 5-YEAR RECREATION PLAN All applicants must have an approved, five-year community recreation plan that has been locally adopted to the DNR by March 1 of the grant application year. Consult the Guidelines for the Development of Community Park, Recreation, Open Space, and Greenway Plans (IC1924) for guidance. PUBLIC INPUT The applicant is responsible for providing the public adequate opportunity to review and comment on the proposed application. At a minimum, you must hold one public meeting to receive input about the application. Use all channels you normally use to provide advance notice to the public about upcoming public meetings and other official actions. This meeting must be held within the six-month time period before the application deadline and before a resolution committing to the application is passed by your local governing body (see chapter 3 for documentation requirements). Although a single public meeting with advance notice is required for all applications, applicants should make additional outreach efforts to ensure the public is aware of the project and document those efforts in the application. This is particularly important for potentially controversial projects, such as those close to residential areas. Additional public meetings, informational mailings, local newspaper articles, and contact with landowners adjacent to the project site, potential user groups, and persons with disabilities are all IC5600 (Rev, 01/25/2018) examples of additional outreach efforts that can benefit a project. Do not limit outreach to your own community, since nonresidents, especially those that live within an extended project service area, are often also affected by the project. Public meetings focused on review of your recreation plan will not meet your obligations for public input for your grant application unless the meeting notice and agenda indicate that the meeting will cover both recreation plan review and the specific grant application. MIRECG RANTS All applicants must complete their application on DNR Grants Management's online application system, MiRecGrants, at https://securel.state.mi.us/MIRGS/Login2.aspx?APPTHEME=MIDNR . Paper applications will not be accepted and will be considered ineligible. The eligible entity must register an organization on MiRecGrants before they can start an application. Once an applicant is registered, a Training Manual is available under "My Training Materials" on the User Homepage in MiRecGrants. LONG-TERM GRANT OBLIGATIONS Receiving LWCF assistance commits the grantee to certain long-term responsibilities. These commitments include: • The land included in the boundary of the project site must remain in public outdoor recreation use in perpetuity. • The grantee must maintain the site, including facilities constructed with grant assistance and any other facilities necessary for their use, such as entrance drives, parking walkways and restrooms. This includes access in compliance with the 2010 ADA Standards for Accessible Design. • A permanent sign identifying the site as LWCF assisted must be posted in a highly visible location within the park. All new projects must install a 12" x 18" LWCF plaque from Rotary Multiforms, Inc. They can be ordered online by following this link: http://www.rmi- printing.com/customer portal/login.html . • An entrance sign identifying the park as a public recreation site open to all users must be prominently displayed. COMPLIANCE WITH PROGRAM REQUIREMENTS Applicants will be evaluated based on their compliance with Land and Water Conservation Fund, Michigan Natural Resources Trust Fund, Recreation Passport, Recreation Bond Fund and Clean Michigan Initiative grant requirements. A known, unresolved, conversion of land encumbered by any of these grant programs will result in points being deducted. If you have any unresolved conversions, contact the Grants Management Section. Other potential compliance items that are evaluated include items such as program recognition signs and complying with Department procedures while completing grant-assisted projects awarded in the past six years. ELIGIBLE PROJECTS A variety of development projects for public outdoor recreation facilities are eligible for funding through the LWCF program. Examples include, but are not limited to, trailways, picnic areas, beaches, campgrounds, boating access, fishing areas, winter sports areas, playgrounds, ball fields, tennis courts, and skate parks. Facilities needed to support outdoor recreation such as restrooms and storage buildings as well as facilities for the interpretation of natural resources are also eligible. Renovation of existing facilities is eligible, if the facility has reached its useful life and inadequate maintenance, poor design, or construction was not the cause of the facilities' poor or unsafe condition. Projects that are not eligible include: • Indoor recreation facilities — LWCF assistance will not be provided for support facilities or portions thereof that contribute primarily to public indoor activities such as meeting rooms; auditoriums; libraries; study areas; restaurants; lodges, motels; luxury cabins; furnishings; food 4 105600 (Rev. 01125/2015) preparation equipment; kitchens and equipment sales areas. Bathhouses, public restrooms, maintenance sheds, etc., are potentially eligible for LWCF assistance since their basic function is to provide support for outdoor recreation facilities. • Facilities and/or stadiums designed for viewing of professional or semi-professional arts or athletics, or intercollegiate or interscholastic sports. • Amphitheaters, band shells, and permanent seating associated with them. • Art displays, decorative fountains, and facilities for historical interpretation. • Projects which would create an unfairly competitive situation with private enterprises. In situations where privately managed facilities are providing identical or similar recreation opportunities, the applicant must provide additional written justification of the need for the proposed facility in light of the private sector's presence. • Projects which are primary sidewalk in a road or street right-of-way and located within a municipality. In general, traffic control devices in the road right-of-way, such as guardrails, flashing or non-flashing signs or barricades, and electronic crossing signals, are not eligible scope items for LWCF projects. • Most improvements to public roadways. Eligible sheltered facilities — Swimming pools and ice skating rinks located in areas which meet cold climatic criteria, shelters of permanent construction may partially or completely enclose these facilities to protect them against cold weather conditions and thereby significantly increase the recreation opportunities provided. Please contact your Grant Coordinator to determine project eligibility. ELIGIBLE APPLICANT/GRANTEE REPRESENTATIVE The Authorized Official is the applicant's representative who has the authority to obligate the community legally and financially to initiate and submit an application on behalf of the community. Typically, this is someone who is a senior level paid staff person of the local unit of government of the community. A contractor, who may gain financially from the project, cannot represent the community at either the application or grant completion stage. MINIMUM AND MAXIMUM GRANT AMOUNTS Minimum Grant Request: $30,000 ($60,000 minimum total project cost) Maximum Grant Request: $300,000 ($600,000 maximum total project cost) ALLOWABLE NUMBER OF PROJECT SITES Each application submitted must be for a single project. Applications must be for a single park site or contiguous trail. Applications for multiple sites must be submitted as individual applications. RESUBMITTAL OF PREVIOUS YEAR'S UNSUCCESSFUL APPLICATION Applications must be submitted online through MiRecGrants each year regardless if it is a new application or a resubmittal of a previous year's application. Previous years applications and attachments will not be saved in MiRecGrants or by the DNR Grants Management Section. The same material may be uploaded in a new application, but the applicant must hold a new public meeting and provide a new resolution from their governing body. NUMBER OF ALLOWABLE APPLICATIONS FROM A SINGLE APPLICANT There is no limit to the number of applications that can be submitted within a funding cycle. However, the applicant will be asked to prioritize multiple applications. Each application must be a standalone project, that is, not dependent on another project application in order to be constructed. ELIGIBLE COSTS THIS IS A REIMBURSEMENT PROGRAM. All grants are paid as reimbursement for actual expenses (i.e. the community pays for the work and is then reimbursed at 50 percent of the cost up to the grant amount). Only those costs directly associated with the construction of the project will be reimbursed, including engineering 5 105600 (Rev. 0105/2018) costs and the costs associated with obtaining permits. Overhead, maintenance, administration, and cost overruns are not eligible for assistance. Estimate your project cost as accurately as possible in your application. The grant award you receive will be based on the information included in the application and cannot be increased. You will be responsible for all cost overruns and any additional costs needed to complete the project. Grantees should anticipate submitting multiple partial requests for reimbursement as the project progresses. The final 10 percent of the grant amount will be withheld pending a final project inspection and audit of the grant file. In cases where a community submits only one request (a "first and final"), the DNR may withhold 20 percent of the grant amount, which will be released following a successful final inspection and audit. Engineering costs are only eligible for reimbursement once the project is under construction. LOCAL MATCH REQUIREMENTS The local community must provide a portion of the total project cost; this is the local match. The LWCF program requires a 50 percent (fixed) match. The local match for costs can be met by cash outlay and credit for certain locally-assumed costs directly related to the construction of the proposed project, including charges for local government-owned equipment and labor performed by the applicant's employees. Donations of goods and services may be used as all or a part of the local share if the applicant specifies the nature and can document actual value of the items or services. Other match limitations: • Land acquisition costs and land donations are not eligible as match. • Community Development Block Grants (CDBG) and Recreational Trails Program (RTP) are the only source of federal funds that can be used as match toward LWCF grants. • Local units of government cannot match LWCF with Michigan Natural Resources Trust Fund or Recreation Passport grants. Match commitments must be secured no later than October 1st in the year the application was made. Proof of secured match must be provided to your grant coordinator. Examples of proof of secured match include: • General fund — Resolution from local governing body committing to the match. • Cash donations — Letters of commitment from donors. • Other awarded grants — Letter from granting organization committing to the grant, explaining the conditions of the award, and information on the scope of work provided by the other grant. • Donation of goods and services — Letter from the donor explaining the nature and value of the goods or service. Value of donated materials must be documented by other sources. • In-kind/Force account — Resolution from the governing body committing to the match. CONTAMINATED PROPERTIES Contaminated properties are not eligible for grant assistance. Properties with past contamination problems may be considered for funding if all cleanup measures have been completed at the time the application is submitted to the DNR. Verification from the Michigan Department of Environmental Quality and/or the U.S. Environmental Protection Agency that all clean up actions have been satisfactorily completed must be submitted with the grant application. Environmental assessment costs and costs for cleanup actions are not reimbursable. CONVERSION AND SIGNIFICANT CHANGES IN USE OF AN LWCF ASSISTED SITE Occasionally, circumstances dictate that a community must change an LWCF-assisted site from public outdoor recreation to another use. These changes in use may include another public facility, such as a library, a museum, or fire station; or a private use such as a cellular phone tower. The land identified in the 6(f)(3) boundary map of the project agreement is encumbered under the grant whether the grant was for acquisition 6 1C560D1Rev. D1/25/2018) or development. In these instances, the grantee may make a request to the DNR for a conversion of use. If approved by both the DNR and the NIPS, a conversion allows the grantee to change the use of the site by committing to replace the lost land with other land acquired by the grantee. The replacement (a.k.a. mitigation) land must be at least equivalent in size and recreation usefulness and equal or greater in current value than the land lost to the conversion. A grantee must also request approval from the DNR to make a significant change in the public outdoor recreation uses of the site. One example of a significant change of use would be replacing a passive recreation use, such as a picnic area or walking trails with a more active form of recreation, such as baseball fields or another type of recreation that would interfere with the originally intended use. If the DNR concurs with the change of use, they will make the recommendation to the NPS to approve the change. In both of these situations, the grantee must work first with the DNR to obtain their approval. Once the DNR concurs with the proposed changes, it will submit a request to NPS for final approval. 7 IC5600. (Rev. D1/25/2G18) CHAPTER 2: DEVELOPING A SUCCESSFUL PROPOSAL In this chapter, we describe some of the factors you should consider when designing a project proposal to submit for LWCF grant consideration. PROJECT NEED AND JUSTIFICATION All communities that apply for a LWCF grant must have a DNR-approved, five-year community recreation plan. In developing the plan, you were required to gather public suggestions and comments on the recreation and resource protection needs of your community. You should also have completed a recreation inventory of the parks you already own or manage. These and other sources of information should have been used to determine how to fulfill the recreation and resource protection needs expressed by your community. The project that you propose for grant funding should be either a specific project that was identified during the development of the recreation plan or one that meets the plan's goals and objectives. It may also be a project that was suggested during a subsequent public meeting or workshop, such as a meeting with persons with disabilities, as long as it is compatible with the plan's goals and objectives and has received appropriate opportunities for the public to comment on the proposal. As part of the application, you will be required to justify the project in the context of the recreation opportunities already present or readily available to your community. If you have developed your recreation plan carefully, you already have this information and may simply refer to the appropriate pages of the plan when preparing your application. An important aspect of your project justification is how well you are able to operate and maintain the parks you already have, especially those funded with grant assistance, as well as your future means to operate and maintain your proposed project. This information should be contained in your recreation plan as well, or you may provide it in your application. Complete, Clear and Concise The application narrative should be complete, clear and concise. Supporting documentation should be provided to demonstrate and reinforce the narrative. Collaboration The DNR encourages intergovernmental collaboration and cooperation in the provision of public outdoor recreation. Collaboration which reduces costs, eliminates redundancy, and has a long-term effect is the goal. Points may be awarded for informal or formal maintenance agreements for ongoing collaboration efforts which take place at the site and relate to, or benefit the proposed project. For consideration of points, applicants should explain what is redundant and how it is being eliminated, or document the costs saved through this agreement. If a formal agreement, such as an operating agreement, intergovernmental agreement or Memorandum of Agreement exists, include this document for consideration. If there is an arrangement for collaboration which is less formal, such as a letter committing to provide maintenance at the site, this should be provided with the application. Draft agreements accompanied by a letter of intent to execute the agreement if the grant is awarded and that is signed by all parties involved may also be considered. Upload this documentation in the Required Attachments Section under Collaboration Attachments. Intergovernmental agreements between different departments or sections of the same agency will not receive collaboration points, such as the Fire Department or DDA collaborating with the Parks Department. • The maximum of 30 points in this category may only be considered for formal, long-term maintenance contracts or endowments with either a governmental or non-governmental partner, such as a foundation, conservancy, corporation, etc. • An informal maintenance agreement with a governmental or non-governmental partner may only qualify for 15 points. Scope and scale of impact, duration of agreement, cost savings will be used to score the collaboration category. Public Support To demonstrate public support for the project, provide documentation of public support, such as meeting minutes with public comment and letters of support. Public support is not demonstrated through financial 8 IC5600 (Rev. 01/25/2018) commitment alone. These documents can be submitted as attachments in the Required Attachments Section under Letters of commitment and support for the project. Alignment with SCORP The application should not only address how the project aligns with the goals of the community's Recreation Plan, but also how it aligns with the goals of the State Comprehensive Outdoor Recreation Plan (SCORP), APPLICANT HISTORY Compliance with Program Requirements Applicants will be evaluated based on their compliance with Michigan Natural Resources Trust, Fund, Land and Water Conservation Fund, Recreation Passport, Recreation Bond Fund and Clean Michigan Initiative grant requirements. A known conversion of land encumbered by any of these grant programs will result in points being deducted from the score of all future applications in all Recreation Grant programs until the conversion is resolved. If you have any known unresolved conversions, contact Grants Management Section. Other potential compliance items that are evaluated include items such as program recognition signs and complying with Department procedures while completing grant-assisted projects awarded in the past six years. SITE QUALITY Ability to get to Site Prior to submitting an application, consider how the public can get to the site and factors such as: • Are there appropriate way finding signs? • Is the site easily identifiable as a public park or trail? • Is there public transportation in urban/suburban areas? • Is the project area within a walkable distance (1/4-mile) from housing, business and commercial areas. • Is there a safe way to get to the site by non-motorized means? Renovation Points may be earned for projects that renovate an existing facility that is approximately 20 years old for outdoor facilities and 40 years for buildings (taking into account high-use and environmental factors) in a park or trail that has been a dedicated public park or trail for at least 20 years. Renovation points may be awarded for removal and replacement with a similar scope item or upgrades to a particular existing feature such as a restroom building. Also, if multiple scope items are proposed, the majority of the project must be renovation to be considered for points in this category. Describe the age of the existing feature to be removed and replaced or updates to a particular feature that is 20 or 40 years old. PROJECT QUALITY Quality of Overall Park Design Projects should be designed with consideration of the proposed site and the intended users. We encourage you to consider the following examples: • Minimize the impact on natural features at the site. For example, placing active recreation areas away from bird watching areas and constructing new facilities in the least environmentally sensitive areas or renovating existing facilities. • Providing a project that meets the community's needs without being extravagant, • Designing facilities to be appropriate in scale for the level of anticipated use. • Make sure the site is easily recognizable as a public park or recreation area. Are there signs at the park entrance and way finding for parks that are difficult for someone to locate that is not familiar with the area? • Designing the entrance and traffic flow pattern into the park for the safety and convenience of motorized and non-motorized uses. Consider your ability to link the site to public transportation, trails and greenways. 9 105600 (Rev, (71/25/2018) • Minimize the traffic flow within the park and pedestrian and avoid multiple road crossings, instead encircle active recreation areas with roads. • The relationship of proposed facilities to existing support facilities and provision of necessary support facilities. • Routing linear parks (trails) to maximize their use for recreation opportunities. Addressing safety and crime issues through means such as: O Layout maximizes visibility of people and parking areas. o Adequate lighting. o Hours of operation clearly posted. o Monitoring of project area at appropriate times and locations. o Physical layout clearly identified. • It is required that the proposed project meet the accessibility requirements of the 2010 Americans with Disabilities Act Design Standards; including all proposed recreation facilities, access routes from the proposed facilities to parking and relevant support facilities and for parking for users of the proposed facilities. Designing facilities to Universal Design principals is recommended (see section below for more information). • All Overhead Utility Lines Must be Buried if Directly over the facility. • Incorporating environmental methods in the project scope. Three environmental methods must be included in the project scope to earn points in this category. Examples of acceptable methods are: O Pervious pavement (asphalt, concrete, brick). o Recycling bins. o Landscaping with native plants. O Use of natural renewable resources (solar, geothermal, etc.). (i) Building materials with high content of post-consumer recycled materials (does not include concrete or asphalt paving). o Reduction of water use (such as faucet sensors, waterless urinals, etc.). o Efficient lighting (such as LED lighting, lights on a sensor, etc.). o Storm water management (such as rain gardens and bioswales). Maps Maps should be clearly labeled and identify what features are existing and what are proposed. If you are doing a trail/trailhead project, the applicant must show connectivity to regional trails through maps. UNIVERSAL DESIGN (UD) VERSUS AMERICANS WITH DISABILITIES ACT (ADA) All projects are required to meet ADA, including parking, access routes and appropriate support facilities in relationship to the proposed project. Universal Design goes beyond the requirements of ADA. Appendix B includes Sources of Information on Accessibility and Universal Design. This category is scored in two parts. The first part is if the applicant obtained information on persons with disabilities in their community (or state) and gathered comments regarding recreation interests and accessibility needs. The application must include documentation of review in order to receive points. Documentation may include a design review letter from an accessibility advocate/specialist or members of the community with disabilities (confirming that the project is accessible or goes beyond ADA) or minutes of meetings with similar groups of people that demonstrate comments on this topic. The narrative should address how the input affected the final design, if applicable. The documentation should demonstrate how any applicable ideas and suggestions influenced the design of the proposed project. The second part of this scoring category is universal design. Points in this area are earned for proposing a universally accessible project where all or some of the proposed facilities and support facilities outside of the project are designed which exceed minimum ADA requirements. Appendix C includes guidance on designing universally accessible recreation facilities. These are only guidelines: disability advocates and members of 1 0 105600 (Rev. 01/2512018) the community with disabilities should be included in the planning process so that the project meets the needs of the community. 7 Principals of Universal Design These principals were originally developed by the Center for Universal Design, North Carolina State University, www.ncsu.edu/ncsu/design/cud. Principal 1: Equitable Use — The design is useful and marketable to people with diverse abilities. Principal 2: Flexibility in Use — The design accommodates a wide range of individual preferences and abilities. Principal 3: Simple and Intuitive Use — Use of the design is easy to understand, regardless of the user's experience, knowledge, language skills, or current concentration level. Principal 4: Perceptible Information — The design communicates necessary information effectively to the user, regardless of ambient conditions of the user's sensory abilities. Principal 5: Tolerance for Error — The design minimizes hazards and the adverse consequences of accidental or unintended actions. Principal 6: Low Physical Effort — The design can be used efficiently and comfortably and with a minimum of fatigue. Principal 7: Size and Space for Approach and Use — Appropriate size and space is provided for approach, reach manipulation, and use regardless of user's body size, posture or mobility. The project should allow users to move freely between the proposed project and support facilities. There should not be separate routes for users with disabilities, such as ramps and stairs at a building entrance; all users freely to the existing support facilities and parking. If parking and support facilities are not part of the project scope, they must, at a minimum, meet ADA. You will need to make some additional effort to effectively determine the types of universally accessible recreation facilities most needed by your community. As a starting point, you may want to obtain information from the U. S. Census Bureau on the numbers of individuals with disabilities in your community. However, it is very important to meet with individuals with disabilities and with disability advocate groups to gather information about their recreation interests and accessibility needs. Information can be obtained through public meetings, workshops, focus group meetings, and other types of gatherings. Some of the groups and organizations you may want to contact include: • Centers for Independent Living; go to www.nciLorci for a directory; • Other disability advocate groups, such as: o United Cerebral Palsy (http://ucp.org/findaffiliatel); o The ARC (https://www.arcmi.org/); o Little People of America (http://www.lpaonline.orq/local-info); o Paralyzed Veterans (htto://www.michiqanova.orq); o Other national organizations (https://wvvw.access-board.qotd); • Local schools and special education teachers; • Local rehabilitation and nursing facilities; • Neighborhood groups; and • Other groups the project will serve and/or affect. Beyond the facilities themselves, your project should be designed to allow all users to move freely among all the recreation and support facilities at the site. Existing support facilities, such as restrooms and parking lots, should at least meet accessibility requirements of the ADA. Any support facilities that are part of the proposed project should be designed to be universally accessible. There should be no separate routes, ramps, or entrances for users with disabilities; all should be able to access the park and its facilities in the 11 105600 (Rev. 01/25/2015) same manner. Directions and other information usually conveyed to users through signs and brochures should be available in other formats, such as audio interpretation. Once the project is completed, it will likely be necessary to provide additional outreach to the public to make them aware of the project and to encourage people with disabilities to take part in the programs offered. You may also need to train your staff to interact positively and effectively with people of differing abilities. Finally, maintaining a park for universal access requires an added amount of effort and attention to day-to-day maintenance concerns. For example, some types of safety surface materials used under play equipment need to be replenished or replaced often, trails need to be kept clear of debris, tree branches or shrubs may need to be trimmed more often, and equipment must be kept in good condition. Trail Projects For trail projects, tell us about the destinations the trail will access and/or link and the design standards that you propose to use. The application should include a description of the width of trail, materials, amenities, potential user groups (motorized, non-motorized, pedestrian, equestrian, watercraft), distance of trail and connections that the trail may have within the community, region and beyond. Supporting documentation, including trail plan excerpts or website links, maps showing existing and proposed regional connections as well as any available promotional material, should be uploaded. Water trail projects must include way finding signage and demonstrate that promotional materials will be provided by the applicant. Iron Belle Trail projects must include supporting documentation from the DNR's Parks and Recreation Division to show the proposed trail is either part of the core route, or a spur off the core route of the trail. These documents can be uploaded in the Required Attachments Section under Project Location Map, 12 IC5600 (Rev. 0112512018) CHAPTER 3: LWCF GRANT APPLICATION INSTRUCTIONS The following sections provide the information you need to complete a LWCF grant application package. SECTION A: APPLICANT, SITE, AND PROJECT IDENTIFICATION When completing this section, note where information about the applicant (state or local unit of government) and where information on the site of the proposed project are requested. When filling out the following fields, please do the following: • Park name: If you have not yet named your park, write in a proposed name, • Proposal title: Include the park name in the title and the terms "development," "renovation," or "improvements" for a development proposal. • Proposal Description: Provide a brief (description of the project which includes the term 'development," "renovation," or "improvements" as appropriate, as well as any other significant features. This description will be used for press releases and legislative contacts should your project be funded. Please provide a complete description of the project. For Example: Development of at Park. • Address of Site: Use the location of the project site. If there are multiple locations, such as with a trail project, list the starting or ending point. A listing of all of the project locations can be included in the Documentation of Site Control for Development Projects, SECTION B: PROJECT FUNDING In this section, provide information on the match commitment, grant amount requested, and total project cost. Grant amounts are based on the information included in the application and are fixed at the time of the award. They cannot be increased at a later date. Grantees are responsible for all cost overruns or any additional costs needed to complete the project. PLEASE ROUND THE TOTAL MATCH AND GRANT AMOUNT TO THE NEAREST HUNDRED DOLLARS. Grant Amount Requested. Indicate the amount of LWCF funding you are requesting, rounded to the nearest hundred dollars. Remember the $30,000 minimum and $300,000 maximum allowable grant request amounts. Sources of Matching Funds Applicants must provide 50 percent of the project cost as local match. Indicate the amount for each source of local match on lines a) through e) of this section, Matching funds can come from the following sources: a) General Funds or Local Restricted Funds: Local cash from the applicant's general fund or restricted recreation funds. b) Force Account Labor/Materials: The applicant's paid employees who will work directly on the construction of the project or the cost of materials you already own that will be used in the construction of the project. This value cannot include administration or supervision costs, but may include engineering services. c) Federal or Other State Funds: Other grant funds that have been awarded. COMMUNITY DEVELOPMENT BLOCK GRANTS (CDBG) AND RECREATIONAL TRAILS PROGRAM (RTP) ARE THE ONLY FEDERAL FUNDS THAT ARE ELIGIBLE AS MATCH. d) Cash Donations: Cash generated from donations, fund-raising, or other similar means. e) Donated Labor/Materials: Labor or materials directly related to the construction of the project from sources other than the applicant's own paid labor. Donated labor must be valued at minimum wage unless a professional is donating his or her professional services (such as an electrician doing electrical work). The value of donated materials must be documented. Total project cost must equal the same total shown in Section C. 13 IC5600 (Rev. 01125/2018) Other Other Other Other Other SECTION C' PROJECT DETAILS Before completing this section, you should consider the following factors: Accessibility. All grant-assisted facilities must, at a minimum, comply with the Americans with Disabilities Act (ADA). Be sure to incorporate state and federal accessibility requirements into your facility planning and cost estimates. Access routes must provide direct access to all of the proposed scope items, accessible parking and/or park access points and relevant support facilities such as restrooms. Facilities that directly support the scope item should be accessible. If existing facilities at the project site will support the proposed scope items, such as parking lots and restrooms, your application will be strengthened if these facilities are also renovated to be accessible to persons with disabilities. This work may be included in the scope as part of your proposed project. Ineligible costs. The following costs are not eligible for reimbursement in a development project: • Contingencies; • Studies; • Land acquisition costs; • Costs associated with the estimation of construction costs, such as consultant fees; • Costs incurred prior to execution of a grant agreement provided by the DNR. Project Cost Estimate Table You should obtain a reasonable estimate for the facilities you plan to construct with grant funds by consulting with engineering firms, other communities, and equipment manufacturers. Be sure to factor in the cost of burying any overhead utility lines. List each project scope item (playground, paved parking lot, etc.) and its estimated cost on the project cost estimate table. Specify sizes and quantities where appropriate (number of picnic tables, number of ball fields, etc.) for each scope item. Do not list the aspects of project execution, such as labor, construction equipment, site preparation, or raw materials. Include these costs in the appropriate scope item. Include in the table the cost to hire a licensed engineer, architect, or landscape architect (the Prime Professional) to prepare all plans, specifications, and bid documents for grant-funded projects. You will also be required to upload a signed letter from the Prime Professional with requests for reimbursement, including the final request, verifying that all construction was completed according to acceptable standards. Engineering costs for these services, up to 15 percent of the project construction cost, are eligible for reimbursement. See Project Cost Estimate sample below. EXAMPLE SCOPE ITEM KiLUANILTI TOTAL ESTIMATED COST rAccess Pathway 6' wide or more r 1 LEntranoe NV2 1 Pavilion includir-g-Liestroom Canceilfayak Lauri& of Ramp yi (New rows will appear as rows are completed and Saved) DNR ONLY ACCESIBILITY GUIDELINES I 1 I 2400 400 Ifitl $150,000.00 $89T000 00 $80,000.00 $25,000.00 Do not list the aspects of project execution, such as labor, constrUCtiOn equipment, contingency or raw materials. (New rows wilt appeases rows are completed and Saved) Permit Fees LINCF Sign Subtotal Engineering (These fees may not exceed 15% of subtote1) Total Estimated Cost (Must equal Total Project Cost amount on Section B page) $2 000 00 $aw 1* S346.30000 ssoroncol $406,300.00 14 IC5600 (Rev. 0112512018) SECTION D: JUSTIFICATION OF NEED Priority of Multiple Applications If you are submitting more than one application, please indicate the priority order, with #1 being the highest priority application. If you are submitting only one application, please leave this line blank. SECTION E: APPLICANT HISTORY AND PARK STEWARDSHIPS Indicate in this section if you have closed, sold, or transferred any parkland or recreation facilities that have received grant assistance in the past and if they are in compliance with all requirements — including signage. More information on the National Park Service policy on park stewardship and the conversion of grant-assisted parkland can be found on the National Park Service's website at wwvvmps.ciov/ncreprocirams/Iwcf, Compliance Responsibilities and Legal Protection. SECTION F: SITE CONDITIONS All applicants must complete this section with at least ten years of information about the environmental conditions and past uses of the site proposed development. If you have information older than ten years about potential contamination at the site and you have no information that this condition has changed, you must report it. Environmental Conditions Contaminated sites are ineligible for funding under LWCF. If the answer to any of the questions in the checklist is "yes", include written documentation from the Michigan Department of Environmental Quality and/or the U.S. Environmental Protection Agency certifying that remediation of any contamination has been completed. Permit Issues Indicate all possible local, state, and federal permits needed for the proposed development, especially environmental permits, and the efforts you have taken to determine the need or likelihood of obtaining the permit. You should contact regulatory agencies as early as possible and request a written evaluation of the likelihood of receiving a permit for the proposed project. If feasible, permit applications should be submitted to the appropriate agency prior to applying for a grant. Local agencies may include: • County Health Department • County Road Commission • County Drain Commissioner State agencies may include: • Michigan Department of Environmental Quality www.michician.gov/deq • Michigan Department of Natural Resources www.michipan.govidnr • Michigan Department of Community Health www.michigan.gov/mdch • Michigan Department of Transportation www.michigan.govAndot SECTION G: PUBLIC ACCESS OPPORTUNITIES Provide information regarding days of the week and the time the park is open to the general public or if it is only available through a reservation system. Indicate if there is an entrance fee for residents and non- residents, and how the park can be accessed, i.e., automobile, boat, public transportation, trails (motorized and non-motorized), etc. Also provide information on any adjacent inland lake, river, or any other adjacent body of water. 15 105600 (Rev, D1/26/201B) APPLICATION NARRATIVE I. PROJECT DESCRIPTION (MAXIMUM 3,000 CHARACTERS) Provide a brief description of your proposed project. Include, as applicable, the type of project (new development, renovation, or improvements), the park name, the acreage of the existing park, the natural features of the site, the recreation opportunities proposed in your application, the universally accessible features of the project design, and the future recreation opportunities to be developed on the site. For trailway projects, name the trailway system to which your proposed project will connect and the significant destination points along the trail. IL PROJECT JUSTIFICATION AND SUPPORT Tell us why you are proposing this specific project for LWCF funding consideration, including the following information. Describe how the project relates to your recreation plan and what pages we can find it in you plan: • Describe the need for this project in relation to existing, similar facilities and recreation opportunities provided by both the applicant and other recreation providers. Your discussion should demonstrate that existing facilities are inadequate to meet the need. As part of this discussion, list the past recreation grants your community has received. Describe the condition and general amount of use for each scope item. • Explain how your parks and recreation budget will meet the added expense of developing, operating, and maintaining your proposed project. Discuss the steps you took to ensure that your proposed project has public support, including, as appropriate, support from adjacent landowners, potential user groups, and support from people with disabilities, in your community. If your project was initiated through community action, describe the events that brought about the submittal of this application. If there are conflicts or opposition, please describe the efforts you have taken to address these issues, so that the project can be successfully implemented in a timely manner. Tell us about all organizations that participated in developing the project, or that have agreed to assist in the programming, operation, and/or maintenance of the project site. PROJECT DESIGN Provide a detailed description of the development you are proposing, with reference to specific scope items. Address considerations for project design described in chapter 2, as applicable. • Describe the features of the site and all factors, including universal access that affected your choice for the location of the proposed project. • Describe how your design was chosen, and why it is appropriate for the proposed site. Use this opportunity to explain why you chose the type and placement of particular scope and design elements. For example, explain why you chose a certain fishing pier design at a specific location on the body of water, or a certain trail surface in a particular area of the park. • Explain how your project design meets or exceeds the requirements of the ADA. • Summarize the steps taken to ensure appropriate public access to any natural resources at the site while balancing the potential impact the proposed development will have on those resources. Describe how you designed the project to ensure park safety and the prevention of crime. At a minimum, include the following information: • The features you incorporated into the design to maximize the visibility of people and parking areas; • How you will define property lines to minimize trespassing over adjacent private property; • How you will ensure that public routes and entrances are clearly evident to park users; • What plans you have for monitoring the site at appropriate times and locations. • Describe how the design prevents user conflicts which present a safety hazard 16 105600 (Rev. 01125/2018) • Describe other features of your development which will ensure visitor safety. Describe the methods you will use to publicize and promote your project to the public. Examples may include: • Informational booklets/brochures; • Web site; • Radio/television; • Presentations to schools, organizations, clubs, and other groups; • Special events such as fairs and festivals; • Newspapers/magazines Also include methods that will effectively communicate with persons with disabilities. IV. ADDITIONAL INFORMATION (MAXIMUM 2,000 CHARACTERS) Provide the information listed below, as applicable, and any other information you believe will give us a more complete understanding of your proposed project and assist us in evaluating your application 1. if you will charge an entrance fee to the project site, discuss your policy for fee reductions for low income users. 2. Explain the circumstances under which you closed, sold, or transferred control of any parkland or recreation facilities within your park system. 3. List any parks within your system for which you have a "residents only" policy. 4. If there is public opposition to the proposed project, tell us how you are addressing the concerns raised. 5. Discuss any health advisories for the water bodies accessed by your project, and describe how these advisories will affect the use of the site and your proposed facilities. ATTACHMENTS FILE FORMAT Links may be used to complement the application, but relevant documents or excerpts should be uploaded in the appropriate locations within the application on MiRecGrants. All uploads should have easily readable font sizes and information presented in a clear, concise format, Acceptable file types are doc, xls, jpeg, GIF, and pdf. The maximum file size per upload is 25 MB. All location maps, site development plans, boundary maps, and other graphic information should be formatted to 8.5 inches by 11 inches or other standard size. They should be clear, legible, detailed, and appropriately labeled. Grants Management staff use these materials to help evaluate your application and to find and evaluate your site. REQUIRED CONTENT FOR LWCF APPLICATIONS: U Proposal Description and Environmental Screening Form (PDESF) CI Project location map D Site development plan O Boundary map delineating the legal boundaries of the park site (OUTLINED IN RED) O Photographs of the site CI Certified resolution from the governing body Li Advance notice of a public meeting to take public comment on the application CI Minutes of the meeting held to take public comment U Documentation of Site Control Form (PR 5750-4) with most recent deed Li Notice of Intent Form (PR5601-2) € Letter transmitting the Notice of Intent Form to the regional clearinghouse 17 105600 {Rev. 01/2512018) ADDITIONAL INFORMATION FOR LWCF APPLICATIONS: LI Letters support for the project Li Documentation of match commitment Li Universal Design Documentation Li Preliminary floor plans and elevation drawings for proposed structures CI Correspondence regarding regulatory permitting issues, if applicable LI Expert Documentation to support the project CI Environmental Report, if applicable based on-site conditions PLEASE DO NOT UPLOAD COPIES OF YOUR 5-YEAR RECREATION PLAN WITH YOUR APPLICATION. REQUIRED CONTENT FOR LWCF APPLICATIONS PROPOSAL DESCRIPTION AND ENVIRONMENTAL SCREENING FORM (PDESF) The National Park Service requires the preparation of a LWCF Proposal Description and Environmental Screening Form for each grant selected for funding. The information contained in this document will be used to determine if an Environmental Assessment or Environmental Impact Statement needs to be completed. An electronic version is required for submittal. Responses should be done in the LWCF Proposal Description and Environmental Screening Form and not on a separate document. A blank form is available on the Land and Water Conservation Fund page of the DNR website, under Forms for Applicants. Address each item and question in the order it is presented, keying to the associated item, such as Step 2-131, B2; Step 5-1. Step 7 will be completed by Grants Management. Complete the information on the cover page. • Step 1 — check new project application and development. • Complete Steps 2B and 2D. • Proceed to Step 5 and answer all of those questions. • Proceed to Step 6, complete the check list, answer questions and sign. • Complete Environmental Reviewer's information and sign/date on the bottom of Page 11. PROJECT LOCATION MAP The project location map should be sufficiently detailed so that a person (such as your regional representative) unfamiliar with the site and your community can find the site using only the map. The map must be legible and should include the address of the park, street and road names, landmarks, and an indication of compass direction. SITE DEVELOPMENT PLAN The site plan must show the entire site to be developed, and should delineate and label the location and type of all proposed uses. Features such as wooded areas, wetlands, water bodies, overhead utility lines, and all existing uses, including buildings and other site development, need to be identified. Surrounding land uses should also be noted. If the site is large also provide an enlargement of the project area and label the proposed and existing uses so that more detail is visible. If there are currently any non-recreation uses in the project site or such uses are proposed for the future, these uses should be clearly depicted on the site plan and excluded from the project boundary. The placement of all scope items proposed in the application should be depicted on the site plan. It should be clear which items already exist, which are parts of the proposed project, and which are parts of a plan for future 18 105600 (Rev, 0112512018) development. Site plans should represent the final plans for the proposed project, subject to minimal change during project implementation. All proposed facilities must be designed in accordance with state and federal barrier-free accessibility requirements. The site development plan should indicate that all grant-funded facilities will be accessible to persons with disabilities and include features such as walkways, ramps, and other items required to provide access. If the project includes a playground, be sure accessible safety surfacing and access routes are included. Access routes must be provided to the proposed scope items, accessible parking and/or park access points and relevant support facilities. Facilities that directly support the scope items should be accessible. Applications that do not clearly indicate that the proposed project and access are or will be made accessible will be considered ineligible. The site development plan should also indicate that existing facilities (such as parking lots and restrooms) that will support the proposed facilities are or will be made accessible. For trailway projects, indicate on your site development plan the destinations to which the proposed trailway project will connect. Upload a map of the trail network (existing or proposed) to which your project will link. BOUNDARY MAP The boundary map must clearly define the boundary of the parkland to be developed and be outlined in RED. Use permanent landmarks such as streets and water bodies, as well as dimensions, to clearly define the area. The boundary map must match the area described in the Documentation of Site Control Form. This map, in conjunction with the site control form and documentation, is used to determine if you have adequate control over the property to be developed. This boundary also represents the area that the grantee, the DNIR, and the NPS considers as dedicated to public outdoor recreation use in perpetuity. Any non-recreation uses must be excluded from the project area boundary. Normally, the entire park that receives LWCF support will be included in the boundary of the grant. However, in some cases it may make more sense to encumber a smaller area of a larger park if the smaller area can be considered a stand-alone recreation site. Factors to consider are whether the smaller area has its own access and parking, and if changes to the remainder of the site could impact the recreation uses of the grant-assisted site. SITE PHOTOGRAPHS Pictures should be labeled to indicate what is in the picture, the compass direction and how the picture relates to the site plan, such as the placement of proposed new facilities. Upload space is limited and it is recommended that a photo sheet is created using Word, Adobe PhotoShop or even PowerPoint. Please do not upload individual photos. File size is limited to 25 MB per upload. CERTIFIED RESOLUTION The highest governing body of the local unit of government must pass a resolution supporting the application within six months prior to the application deadline. Resolutions passed to approve a recreation plan will not meet this requirement. The resolution should: • List and commit to the amount of the local match in terms of dollar amount or percentage of total project cost, and all source(s) of match as specified in the application; • Be sealed or otherwise authenticated. • If the applicant chooses to increase the grant request or match amount by October 1, the new resolution must be uploaded in the application during the Supplemental period. Make sure the original resolution passed before the grant deadline remains in the application as well. ADVANCE NOTICE OF THE PUBLIC MEETING Upload a copy of the newspaper advertisement or other means that your community used to notify your citizens about the public meeting to discuss and comment on the project. The notice must advise the reader that the community is considering a LWCF grant application and include a brief description of the proposed project, including the specific location of the project. Copies of newspaper notices must include the publication date and the name of the newspaper. 19 105600 (Rev. 01 /25/2D18) Hearings must comply with the requirements of the Open Meetings Act. The statute can be found at the following link: http://vvww.legislature.mi.qovildocuments/mcl/pdf/mcl-Act-267-of-1976.pdf . Evidence of advance notice provided with application materials must be date stamped and certified. MINUTES OF THE PUBLIC MEETING Upload a certified copy of the complete set of minutes from the meeting held to receive public comment about the project. The minutes must include the comments made by the public on the project. If the meeting included several topics, highlight the relevant section(s). If there was opposition to the project expressed at the meeting, the application should include a discussion of the steps taken or that will be taken to address the concerns raised. Upload a copy of the meeting minutes. Do not use links to minutes on websites. If there were separate meetings for the public hearing and when the highest governing body passed a resolution supporting the application, provide certified copies of both sets of meeting minutes. Both sets should show that the public had an opportunity to comment prior to a resolution being passed. DOCUMENTATION OF SITE CONTROL FORM (PR5601-3) WITH MOST RECENT DEED Indicate the type of control you currently hold, or will hold by October 1st of the application year. The applicant must own the appropriate land rights at the time of application. Leased properties are ineligible. Upload the Documentation of Site Control Form and the most recent deed(s). NOTICE OF INTENT FORM (PR5601-2) AND ACCOMPANYING LETTER The regional planning agency for your county must be notified of your application by submitting a Notice of Intent Form prior to submitting the application. Include a copy of the transmittal letter conveying the Notice of Intent Form or other evidence that the form was submitted to the regional planning agency, as well as a copy of the completed form. The addresses of the regional planning agencies are listed on the back of the Notice of Intent Form. ADDITIONAL INFORMATION FOR LWCF APPLICATIONS LETTERS OF SUPPORT FOR THE PROJECT Include any letters of support that you receive from the general public, local businesses, homeowner's associations, legislators, and any other entity showing support and public awareness of your project. Letters of support may be directly addressed to your grant coordinator. Please do not mail or email support letters. All letters should be uploaded to your application or may also be submitted during the Supplemental period. DOCUMENTATION OF MATCH COMMITMENT(S) By October 1st of the year you apply, you must provide written documentation for the match sources you indicated on your application form, as follows: • If any portion of the match is to be made up of funds from other grant funding sources, include a copy of the scope of work and budget provided for in the other grant application. • If any portion of.the match is to be made up of cash, labor, or material donations; include a letter from each donor committing to their donation. Donation of services should include an hourly rate and estimated hours of work to complete the service. Donated labor must be valued at minimum wage unless a professional is donating their professional services (such as an electrician performing electrical work for the project). Value of donated materials must be documented. • If the donor is an adjacent community contributing to the match, include a resolution from their governing body that supports the application and commits to their portion of the match. COLLABORATION ATTACHMENTS Documentation to show the significant cost savings or the elimination of redundancy through collaboration. If a formal agreement exists, provide a signed copy. If a less than formal agreement is in place, provide documentation. 20 105600 (Rev, 01125/21:118} UNIVERSAL DESIGN DOCUMENTATION Upload shop drawings, catalogue cut-outs, drawing details, narrative or other documentation to demonstrate how the proposed project is going above and beyond ADA requirements. If you gathered public input from individuals with disabilities or their advocates, upload meeting minutes or letters documenting that input on the proposed project. Documentation should specify how the project will meet ADA or go beyond ADA to Universal Design. PRELIMINARY FLOOR PLANS AND ELEVATIONS If the proposed project includes any buildings or structures, such as pavilions, restrooms, or bridges, the application must include basic floor plans and elevations for these structures and universally accessible design features. They do not have to be measured drawings, but should show the relevant structures and approximate dimensions. Catalog drawings or illustrations are acceptable for most items. If the proposed project contains Universal Design features, more dimensions may be required to demonstrate how the project goes beyond ADA. CORRESPONDENCE REGARDING PERMITTING ISSUES If you have received any correspondence from a regulatory agency about your proposed project, include a copy in your application package. ENVIRONMENTAL INFORMATION Environmental Report — If your project site has current or past uses that suggest there may be contamination, or if you have inadequate information about site conditions you are required to prepare an environmental report. See Section F: Site Conditions for more details. Environmentally Friendly Features — If you have described environmentally friendly features in the application, upload catalog information sheets, product specifications or other relevant documentation for specified scope items that may be considered Environmentally Friendly Features. For example, if LED lighting is proposed, upload a catalogue sheet for an LED fixture. Environmental features that are now standard construction will not be considered for credit. Examples include recycled concrete or asphalt or low flow plumbing fixtures. CERTIFICATION SIGNATURE The application must be submitted by the Authorized Official registered in MiRecGrants who represents the local unit of government applying for LWCF assistance. This person must be legally authorized to act on behalf of the community to make a commitment of the necessary resources to complete the project. By submitting the application, the local unit of government is certifying that they: Have read and understand all of the information included in the Open Project Selection Process booklet (IC5600) and this application form, and 2. Are prepared to commit the necessary resources to complete the project as proposed, including sufficient funding to initiate the project prior to receiving reimbursement of costs incurred, and 3. Are prepared to dedicate the entire area developed with LWCF assistance, as described in the project agreement, to public outdoor recreation in perpetuity. 21 ICE600 (Rev. 01/25/2018) MIC HIGAN. GOV IhUKklorn'm kAlltialgill Ekirplair' 1.1ilaitilitkatit411 21111=111Maill= M Tramind atenals I Or dantzation s M Profile I Lodi .lit CHAPTER 4: SUBMITTING DOCUMENTS IN MIRECGRANTS LWCF applications must be submitted in MiRecGrants. Anyone who is added to an application document will receive auto-generated notices from MiRecGrants. Whoever is working on the applications should check e- mail regularly and feel comfortable working in the system. The application pages in MiRecGrants are very basic and this application guideline booklet provides additional instruction and should be reviewed thoroughly by the applicant. SUBMITTING AN APPLICATION The Authorized Official is the only role in MiRecGrants which can initiate and submit a grant application. Other staff can be added to the local unit of government's organization in MiRecGrants (Agency Staff, Financial Staff, etc.) and then added to the application document. Consultants can also be added to the document. These other roles can make changes to documents which are initiated by the Authorized Official. The following are steps to submit an application. 1. Authorized Official log into MiRecGrants. 2. Click on "Available Opportunities", look for the grant you want to apply for and click initiate application. Verify you do want to start an application. You have now created an LWCF application. Authorized Official / Change My Picture Instructions: Select the SHOW HELP button above for detailed instructions on the follnding > Applying for an Opportunity > Using System fiilessagos > Understanding your Tasks > Managing your awarded grant Hello Jane. please choose an option beloo, View Available Opportunities You have_1144iitemscu.inities available Les button below to Bee vnhat is available to your organization My Inbox You have 1 hew messages Select the Open My Inbox button below to open your system message ipbox ISPEIMUMM23 3. The Forms Menu will appear after you initiate the application and every time you open a saved application. The Application Number is listed in document information. Please note: after you have completed steps 1-2 above, you have initiated an application and there is a document number exclusive to that application. It will be in a format similar to this — LW17-1234. If you leave this page and want to return to it, login and click on the blue 'My Applications" tab and search for the application number. Prior to searching for your application, use the Status drop down box to select "Application in Process". After submitting the application, the Status search criteria can be left blank. If you use steps 1-2 above again, it will create a brand-new application. If you need to start multiple applications complete all of the steps listed above. 22 IC5600 (Rey. 01/25/2918) Administration 11. Timm! Materiels M 0 !anizabon s M Profile I Lo!oul 'nt of ,Natural MiCHIGAN.O.OV oinuA wood • Back Land and Water Conservation Fund Application Menu DNurrimit Informatiorr LW163:1031 etas Period Date I Date Due Info Document Type Organization Role Current Status Land and 'Aratar Conservation Fund Haves Townsimo - Application Chailevoix Grant Coordinator Final Scores 134101121116 - WA 1010312516 3:00PM EST View, Edit and Complete Forms Select the View Forms button below to view, edit, and complete forms. [ viEw FORMS I Change the Status Select the View Status Options button below to perform actions such as submitting apiSicatiorus or request modifications. WIL FIKthIS Access Management Tools Select the View Management Toots button 1:12%.,ri to perform actions such as adding people to this ocurnnril or viewing the document history. I %JILT/NA/Al0mon-1OCLo Examine Related Items Select the View Related Items button below to view related items such as claims, messages. etc. view iip_ATEn crams Perform Administrative Tasks Select tihe View Administrative Tasks budcin below to perform actions such as completing a review, ger.erating a contract, requesting modifications, Etc. [ VlENACAIIM STRATM MIKE I 23 IC5600 .(Rev. 0112512016) 0 Back Land and Water Conservation Fund Application Menu - Forms Please oomplete all moulted forms bellow. Das ument I nforMation LW16-0031 (1 .1 Forms Status Page Name Note Created By Last Modified By A. Applicant Site and Pmiectleformalion Marlene Gala/lob 31212016 12:129 PM Mrs. Tamara Jorkasky 111412016 1:31:12 PM Marlene Golosoich 3n2812016 11:22:15 AM Marlene GoInvich 13v-2316 9:34:09 AM nano ano axrianation or ,FiT a Lc Section C: Prc4ect Details Section Justification of Need Section E: Aziolicistionl-fisiane and Stewardship Section F: Site Conditions Section G: Public Aqoess Opportunities Application Narrative Required Attachments Ei Adiditionat Information Ef Certification ciAurfnortzed Official Chance Application Status (Submit1Cercell Marlene Gatovich 313112016 9:3543 AM Marlene Gafooich ana/2018 2:02:2;1 PM Marlene Gorovicli V22120115 1:0919 PM Marlene Galovich 312212016 3:31:05 PM Marlene Gay/toll 312812016 1:554-.17 PM Annie Kantola 313E112016 12:01:03 Ph1 Marlene Gclovich 3115120115 437:35 PM Marlene Gokivich 313112016 3:24:19 PM Um. Tamers Jorkesky 1•117)2015 1:07:26 PM Marlene GOovich 3128'2916 2:02:45 PM Marlene Gdovich 312212016 1:11:59 PM Marlene Gotovich 312212016 3:33:05 PM Annie Kerte:14e 313112016 2:55:43 PM Marlene Goimich 5111'2016 1:D3:16 PM 4. Complete all application pages. The Authorized Official, Agency Staff or Consultant can all upload and make changes to application pages in the system. Make sure to save after each upload, after making changes to a page or before navigating away from the page. Changes will not automatically be saved. 5. Once all pages are complete and there not any page errors, the next steps must be completed by the Authorized Official. Click on the application number at the top of the screen next to Document Information. 6. Click on the menu bar, click "Status Changes" and then click the grey "Apply Status' button under "Submit Application" to submit the application. This is the menu you will go to throughout the application process to change the status. 7. Make sure the application is submitted before the application deadline or you will be unable to complete the application process and your application will not be considered for funding. ADMINISTRATIVE COMPLETENESS After your application is submitted, your Grant Coordinator will complete an Administrative Completeness Review. This is a preliminary review of required documents such as the notification of public meeting and meeting minutes. Failure to provide the correct documents by the deadline may cause the application to be ineligible for consideration. This is a minimal review to ensure that the application includes the required minimum contents and does not include qualitative evaluation of the submitted materials. 24 105800 (Rev. 01/25/2018) SUBMITTING SUPPLEMENTAL INFORMATION In late summer you will receive your preliminary scores. This opens the Supplemental Information period for your application; a period of time to submit supplemental materials to clarify information or to try to increase your score. In order to participate in the Supplemental Information period, the Authorized Official must change the status to "Supplemental Information in Process". You will only be able to modify Section B: Project Funding and Explanation of Match Sources and Section C: Project Details. All new documents and narrative will be entered on the Supplemental Information page. Save the page after making changes or uploading documents before you move on to another section or submit the supplemental information. • If you are modifying the request or match amount or source you must update Section B. • If you are modifying the scope items or parcel information you must modify Section C. The totals for Section B and Section C must be the same. • The Supplemental Information page includes a narrative box and an area to upload documents. 0 Uploads are limited to 25 MB. For another upload box to appear you must save a document. You are limited to 10 upload boxes so you may have to combine documents. 0 If you are adding scope items, they will not be counted if they are only listed in the narrative. They must be added to Section C. • After you have completed uploads, the Authorized Official must submit the changes by changing the status to "Supplemental Information Submitted". GENERAL MIRECGRANTS INFORMATION MiRecGrants Notifications — The Authorized Official and anyone else who is added to the application document in MiRecGrants will get system generated e-mails when there is a status change and may also receive e-mails from the Grant Coordinators. Do not reply to any e-mail notifications from MiRecGrants. System messages will come from the e-mail address mirecgrants-noreply@michigan.gov . If you receive an e- mail it may direct you to complete additional steps or pages. ADDING MEMBERS TO YOUR ORGANIZATION Consultants must register under their own firms or agencies in MiRecGrants. They should not be added as Agency Staff to a local unit of governments account. For local units of government, the Authorized Official can add members to their organization by entering in their information. To add a consultant to your community organization, they should first register their own agency or firm then the Authorized Official can search for their consultant in the system. For consultants, the Key Person can add members to their organization. 1. Log in to MiRecGrants 2. Click the My Organization link 3. Click Organization Members 4. For brand new users, such as staff members or volunteers within your organization, click "Add Members", then click the "Add Members" button. Fill out the information, and select the role. Click the "Save" button at the top of the page. You will need to let that person know their login and password. Do not create an account for a consultant or Engineer unless they are a staff member for your organization. 5. For an existing user, such as a Consultant or Engineer, click "Add Members", enter their name and click the "Search" button. Select the person, choose their role and click the "Save" button. They will already have a user name and password. If you are adding a consultant who is not registered, please ask them to register under their firm first before adding them to your organization. 6. If a document already exists, you will need to follow the Adding People to Documents steps below. 25 IC5600 (Rev. Cl /25i2018) ADDING PEOPLE TO DOCUMENTS A new document is created in MiRecGrants each time an Authorized Official initiates an application, PSB, ACQ, reimbursement or you are awarded a grant. Members of an organization added after a document is created will not automatically have access to the existing documents. To add members of the organization or consultants to a document the following steps must be completed by the Authorized Official. 1. Log in to MiRecGrants. 2. Open the document. 3. Form the menu bark click "Management Tools". 4. Click "Add/Edit People". 5. Click the box next to the person you want to add, select the role (agency staff, consultant, etc.) and click the "Save" button. It will automatically select the current date. Do not put an end date unless you don't want that person to have access to the document after a certain date. 26 105600 (Rev. 01/25(2016) CHAPTER 5: APPLICATION SCORING CRITERIA The scoring criteria used by staff are described in this chapter. Applicants are encouraged to use the score sheet below to evaluate their own applications, and look for opportunities to improve the application before submitting it to the DNR. In some cases, staff will also visit a site as part of the application evaluation process; however, do not rely on site visits as a way to communicate project information. LWC F APPLICATION SCORING CRITERIA 1. NEED FOR PROJECT A. Rationale for the Project: The proposed project is consistent with the community/state recreation plan's goals and objectives. The proposed project is adequately justified in terms of the need for additional facilities of the type proposed. The availability of the proposed type of facility in the region was evaluated (as appropriate). 20 B. Collaboration: A long-term maintenance contract or endowment exists for the site which relates to or benefits the proposed project. The maintenance agreement has been provided. 20 C. Public Support and Opposition: The application/recreation plan demonstrates that the proposed project is widely supported in the community/region. Also, there is minimal public opposition to the proposed project or applicant is working to address the concerns. Opposition based primarily on the desire to keep the public from the state's natural resources will not be considered. Documentation of support was provided. 20 Maximum Possible Points (A + B + C) 60 2. SITE AND PROJECT QUALITY A. Ability to Get to the Site - The amount and type of directional signage is adequate for the type of park. The park site is easily recognized as a public park or outdoor recreation area. The park can be directly and safely accessed and is appropriately located for the type of project. The amount of parking (existing or proposed) is appropriate for the type, location, and expected usage of the project. 20 B. Site Plan - Site is compatible with its intended purpose and site plan is clear and understandable. 20 C. Renovation - Project involves renovation of specific recreational facilities at an existing park site. Renovation is not needed as a result of inadequate maintenance or design. Recreational facilities must be at least 20 years old. Structures must be at least 40 years old. 20 D. Use of Environmentally Friendly Features - Note; Project must include at least three qualifying features to receive points. Examples: • Pervious paving materials • Recycling bins on site • Reduction of energy use • Landscaping with native plants • Use of natural renewable resources (solar, geothermal, etc.) • Using building materials with high content of post-consumer recycled materials • Reduction of water use • Efficient lighting 20 27 105600 (Rev. 01125/2018J • Innovative storm water management • Other E. Crime Prevention and Safety Measures - Potential safety issues have been addressed. • Layout maximizes visibility of people and parking areas • Adequate lighting • Hours of operation clearly posted • Monitoring of project at appropriate times and locations • Physical layout clearly defines property lines and distinguishes and separates public and private spaces through landscape plantings, pavement designs, and fencing • Trails within parks are looped or otherwise minimize dead ends • Trailways clearly indicate public routes and discourage access to private areas • Other features to improve user safety 20 F. Programming/Marketing - The applicant has addressed how they will make the public aware of the project and/or the park/forest/recreation area. If a project would provide universal access, this information must be included: • Booklets/brochures • Presentations to schools, organizations, clubs, etc. • Radio/television • Website • Special events, such as fairs and festivals • Newspapers/magazines 20 Maximum Possible Points (A + B + C + D + E 4. F) 120 3. APPLICANT HISTORY A. Per capita development grant assistance (MNRTF, LWCF, Recreation Bond 0 Fund, CMI) received by the applicant in the past 20 years exceeds the median value awarded to all communities over the past 20 years. B. Per capita development grant assistance (MNRTF, LWCF, Recreation Bond Fund, CMI) received by the applicant in the past 20 years is less than the median value awarded to all communities over the past 20 years+. 20 C. Applicant has not received a development grant from the recreation grant program in the past 20 years (MNRTF, LWCF, Recreation Bond, CMI). 40 D. Compliance with Program Procedures — the applicant is in compliance with all requirements at park sites that have been acquired or developed with recreation grant assistance in the past - including signage requirements. Also, the applicant has complied with Department procedures while completing grant- assisted projects (acquisition and development) awarded in the past 6 years. Give points if the applicant has never received a grant. 10 E. Applicant has a formal recreation department/DNR division or parks committee. 10 Maximum Possible Points (A or B or C) + D + E 60 4. FINANCIAL NEED OF THE APPLICANT A. Upper one-third median household income 0 B. Middle one-third median household income 20 C. Lowest one-third median household income 40 Maximum Possible Points (A or B or C) 40 28 105600 (Rev. 0112512018) 5. QUALITY OF THE OVERALL PARK DESIGN A. The design of the entrance and traffic flow pattern into the park is safe and convenient for all - vehicles, pedestrians, bicyclists, people using personal assistance devices (e.g., wheelchairs), etc. 10 B. Road crossings within the park are kept to a minimum. 10 C. Facilities are placed so as to have the least environmental impact. 10 D. Layout maximizes potential groundwater infiltration. 10 E. Recreation and support facilities do not negatively impact each other (e.g., placing a ball field next to a bird watching area). 10 Maximum Possible Points (A + B + C + D + E) 50 6. PROJECT FACILITIES/SCOPE ITEMS A. Scope items are appropriate in size for the anticipated level of use. 10 B. The project includes all necessary support facilities and some amenities, such as parking, drinking fountains, and restrooms, or they are already available at the site. 10 Maximum Possible Points (A + B) 20 7. UNIVERSAL ACCESS DESIGN A. The applicant obtained information on persons with disabilities in their community or the state and gathered comments regarding recreation interests and accessibility needs. The applicant has documented how the ideas/suggestions gathered from the public input process influenced the design of the proposed project. Documentation of dialogue with an organization or individual with disabilities was provided. The applicant has documented how any applicable ideas and suggestions influenced the design of the proposed project. (please provide documentation). • Centers for Independent Living • The Arc • Little People of America • Paralyzed veterans • Agencies for the aging • Local schools • Neighborhood groups • Other 10 B. ALL of the proposed facilities meet these criteria. 20 C. SOME of the proposed facilities meet these criteria. 10 D. NONE of the proposed facilities meet these criteria and/or insufficient documentation was provided. 0 Maximum Possible Points (A + (B or C or D) 30 CONVERSIONS The applicant has an unresolved conversion. Conversions of park areas developed with grant assistance is strongly discouraged. The scores of applicants with current conversions will be negatively impacted in the scoring process and could become ineligible to receive future DNR grant funding. If there are pending conversions, they should be mitigated expeditiously. Contact the Grant Coordinator in your area for assistance. -50 TOTAL POSSIBLE POINTS 380 29 IC5600 (Rev. 01125/2018) APPENDIX A: LAND AND WATER CONSERVATION FUND BASIS AND PURPOSE OF THE PROGRAM The Land and Water Conservation Fund (LWCF) Act of 1965 (Public Law 88-578, 78 Stat 897) was enacted "...to assist in preserving, developing and assuring accessibility to all citizens of the United States of America of present and future generations ...such quality and quantity of outdoor recreation resources as may be available and are necessary and desirable for individual active participation...". The LWCF program has had a role in establishing or bolstering a number of key national conservation policies and served as the blueprint for the Michigan Natural Resources Trust Fund and other state and federal recreation and conservation programs. First among these is the principle of resource reinvestment. Most of the income deposited to the fund comes from offshore oil leasing revenues, based on the idea of recycling the proceeds of natural resources development back into natural resources protection. While a nonrenewable resource is being used, renewable resources in the form of conservation and recreation lands are increased and enhanced. The grants program has also emphasized a leadership role for states - a full partnership with national and local governments in planning, funding and providing nationwide recreation opportunities. As a result of this emphasis, states have: • Made firm commitments to outdoor recreation planning • Established and expanded their own scenic river trail and other systems • Encouraged their cities and counties to improve planning and development of recreation resources • Instigated hundreds of recreational bond issues to fund state and local parks. A third principle, and one with major impact on long-term resource protection, is the concept of a permanent, national recreation estate. The LWCF Act requires that all property acquired or developed with LWCF assistance be maintained perpetually in public recreation use. This ensures that tens of thousands of outdoor sites - at every level of government and in almost every county of the United States - are recognized as continuing legacies that must remain available, not just for today's citizens but for all future generations of Americans. FUNDING FOR THE PROGRAM The LWCF is supported by revenues from gas and oil development from the outer continental shelf. Following Congressional appropriation, LWCF monies are apportioned to the states by the Secretary of Interior each fiscal year in accordance with the apportionment formula contained in the LWCF Act. The formula includes a factor for equal distribution of a portion of the fund among the states, as well as factors for distribution based on population and need. Funds are apportioned to the individual states, the District of Columbia, Puerto Rico, the Virgin Islands, Guam, American Samoa, and the Government of the Northern Mariana Islands, which are collectively referred to as "the states". Funds may be made available through the states to political subdivisions of the state and other appropriate public agencies, including recognized Indian tribes which otherwise qualify for LWCF assistance. ADMINISTRATION OF THE LAND AND WATER CONSERVATION FUND The Governor of each state must designate in writing an official who has authority to represent and act for the state as the State Liaison Officer (SLO). The SLO has the authority and responsibility to accept and to administer funds paid for approved projects. The SLO for the State of Michigan is the Director of the Department of Natural Resources. The SLO also selects one or more alternate (ASLO) liaisons. The final selection of projects is approved by the SLO. IMPORTANT INFORMATION FOR RECOMMENDED PROJECTS All applications in the State of Michigan that are recommended for funding become part of the state's application to the NPS. For those applications that are recommended by the DNR Director, additional 30 105600 (Rev. 0112512018) information must be submitted to the DNR before the application can be submitted to the NPS for final approval. The following is a list of the information that is required for funded projects: 1. State Historic Preservation Office Letter of Effect Federal regulations require a separate review of proposals by the Michigan State Historical Preservation Office (SHPO). A report will need to be completed and submitted to SHP° that outlines any ground disturbing activity, a project work description and area of potential effects, identification of historical properties, photographs of the area, and a determination of the project's effect on historical properties. 2. Cost Estimate A separate one-page document that includes a cost estimate for each item in the project scope in your grant application. The total project cost should include engineering costs equal to 15 percent of the subtotal of the scope items. If you combined scope items in your grant application, please separate them out in this one-page document BEGINNING THE PROJECT NPS review and approval may take several more months before the DNR may issue the Project Agreement for the project. Projects can be started only after both of the following actions take place: • Approval by the NPS. • Execution of a formal contract (Project Agreement) between the DNR and the grantee. A grantee may not do any of the following actions until written approval from Grants Management is received. • Solicit bids or begin the contractor selection process. • Start site preparation work or incur any costs for which you intend to seek reimbursement, other than pre-approved engineering. REQUIREMENTS FOR PROJECT COMPLETION Following is a brief description of some of the key procedures and requirements for approved applicants. For more detail on these procedures, consult the booklet Development Project Procedures (IC1912), available from Grants Management, or access the website at www.michidan.dovidnr-grants click on "Land and Water Conservation Fund" and "Forms for Grantees". Professional Services: Ali grantees are required to retain professional services to complete their project. A licensed engineer, architect, or landscape architect is required to prepare all plans, specifications, and bid documents and verify that all construction has been completed according to appropriate standards. Project Completion: All grantees are given two years to complete a project. The project period begins when the Project Agreement is issued to the grantee. The project must be completed in accordance with the approved application. Changes to the project such as adding or deleting scope items require prior DNR approval. Significant changes will also require prior approval from the NPS. Payment of Grant Funds: All grants are issued as reimbursement for costs incurred by the grantee. The DNR does not provide advance payments for approved projects. Grantees must submit reimbursement requests, accompanied by the required documentation, to receive grant funds. Multiple reimbursement requests may be submitted over the course of project construction. Reimbursement for engineering fees cannot be made until the construction costs have also been incurred. The final 10 percent of the grant amount will be withheld pending a successful inspection and audit of the grant file. Because grantees must cover the cost of the project and wait for reimbursement, applicants should ensure they have adequate local funds available to initiate projects. RESPONSIBILITIES FOLLOWING PROJECT COMPLETION NOTE: The following information is taken from the National Park Service LWCF Manual. 31 IC5600 (Rev. 01/25/2018) Retention and Use The project site shall be retained and used for outdoor public recreation in perpetuity. The project site cannot be wholly or partly converted to other than public outdoor recreation uses without prior approval of the DNR and the NPS. Also, significant changes made in how the site is used for recreation, such as changing the use at the site from passive to active, may also be subject to approval by the DNR and the NPS. Operation and Maintenance Sites developed with a LWCF grant shall be operated and maintained as follows: • The site shall be signed as open to the public and display the standard LWCF sign. • The site shall be maintained so it is attractive and inviting to the public. • Sanitation and sanitary facilities shall be maintained according to applicable health standards. • The site shall be kept reasonably open, accessible, and safe for public use. Fire prevention and similar activities shall be maintained for public safety. • Buildings, roads, trails and other structures and improvements shall be kept in reasonable repair throughout their estimated lifetime to prevent undue deterioration and to encourage public use. • Facilities shall be kept open for public use at reasonable hours and times of the year, according to the type of area or facility. Nondiscrimination and Public Access The project site shall be open to appropriate entry and use by all persons regardless of race, color, national origin, age, marital status, height, weight, religion, sex, residency, or disability. The site shall be maintained at all times to be accessible and useable by persons with disabilities. Preferential membership or annual permit systems are prohibited; however, admission price and other fees may be based on residency. Nonresident fees shall not exceed twice that charged residents; where residents are not charged a fee, nonresident fees may not exceed the rate charged residents at similar facilities in the area that are open to the public. Compliance Inspections The DNR will carry out periodic inspections after project completion. Grant recipients will be notified of any compliance issues raised by an inspection and are obligated to address them in a timely manner. 32 105600 (Rev. 01125/2018) APPENDIX B: SOURCES OF INFORMATION ON ACCESSIBILITY AND UNIVERSAL ACCESS U.S. ACCESS BOARD www.access-board,qov The U.S. Access Board is designated by the Americans with Disabilities Act (ADA) as the agency responsible for developing minimum accessibility guidelines to ensure that new construction and alteration of facilities covered by ADA are accessible and useable by people with disabilities. The Access Board has put out the following guidelines that should be used by Access to Recreation applicants to determine the criteria they must exceed to achieve universal accessibility: Recommendations for Accessibility Guidelines for Outdoor Developed Areas httb://www.access-board,qoviquidelines-and-standards/recreation-facilities The Access Board also has a website that provides links to a number of organizations whose mission is to provide access for persons with disabilities at: https://www.disability.gov/ United States Access Board 1331 F Street, NW, Suite 1000 Washington, DC 20004-1111 Voice: (800) 872-2253 TTY: (800) 993-2822 FAX: (202) 272-0081 NATIONAL CENTER ON ACCESSIBILITY http://vvww.ncaonline.orq/ The National Center on Accessibility is a collaborative program of Indiana University and the National Park Service. It provides information on access for people with disabilities in recreation. National Center on Accessibility 501 North Morton Street - Suite 109 Bloomington, IN 47404-3732 Voice: (812) 856-4422 TTY: (812) 856-4421 FAX: (812) 856-4480 THE CENTER FOR UNIVERSAL DESIGN www.ncsu.edu/nosu/designIcud The Center for Universal Design is a national information, technical assistance, and research center that evaluates, develops, and promotes accessible and universal design in housing, commercial, and public facilities, outdoor environments, and products. The Center for Universal Design College of Design North Carolina State University Campus Box 8613 Raleigh, NC 27695-8613 Staff email — cud@ncsu.edu 33 105600 (Rev. 01/25/2018) GREAT LAKES ADA AND ACCESSIBILITY ASSISTANCE CENTER www.adagreatlakes.org The Great Lakes ADA and Accessibility Assistance Center provides information, materials, technical assistance, and training on the Americans with Disabilities Act. Topics addressed includes the non- discrimination requirements in employment, the obligations of state and local governments and business to ensure that programs, services and activities are readily accessible to and useable by people with disabilities. DBTAC: Great Lakes ADA Center University of Illinois at Chicago Institute on Disability & Human Development (MC 728) 1640 West Roosevelt Road, Room 405 Chicago, IL 60608 Technical Assistance - Voice/TTY: (800)-949-4232 FAX: 312-413-1856 Email: pldbtac©uic.edu MICHIGAN DISABILITY RESOURCES www.michigan.gov/disabilityresources The Michigan Department of Labor & Economic Growth created this website, which is devoted specifically to the interests, concerns, and needs of Michiganians with disabilities. The website offers information on services and programs for people with disabilities offered by the state of Michigan as well as other sites of interest. MICHIGAN DISABILITY NETWORK www.dmichigan.org The Michigan Disability Network represents the 15 Centers for Independent Living (CILs). They are a resource for accessibility education, advocacy and removing barriers for people with disabilities. The website includes a directory for the CILs. 34 105600 (Rev. 01/25/2018) APPENDIX C: GUIDANCE ON DESIGNING SPECIFIC TYPES OF RECREATION AND SUPPORT FACILITIES FOR UNIVERSAL ACCESSIBILITY The following table lists design aspects that should be considered when designing the specified type of recreation or support facility for universal accessibility. This guidance is not exhaustive or mandatory, but it will be used by Grants Management staff when reviewing your application for universal accessibility. TYPE OF RECREATION FACILITY UNIVERSAL ACCESS DESIGN CONSIDERATIONS Trail: nature trail, walkway, pathway, etc. - wider width so two people can walk side by side or people can pass - unitary surface like concrete, boardwalk or asphalt, crushed aggregate/screenings that have been "stabilized" or natural soils enhanced with soil stabilizers - transition plates between trail and pedestrian bridges, decks, etc. - contrasting color treatment of the surface and textured surface treatments such as brushed concrete at intersections or interpretive stations to cue people who have vision impairments that there is something to pay attention to at that spot - close to level cross slopes (side to side) and very gentle running slopes, no steep sections, larger (greater than 60"X60") level areas at all turns and intersections - thoughtfully laid out on the site to maximize the experience with minimal difficulty - accessible amenities such as benches, restrooms (port-a-johns), drinking fountains, etc. Boardwalk: wetland and water access - wider width so two people can walk side by side or people can pass - edge treatment to prevent roll/step off - if side rails all lowered for easy viewing - interpretive information in a variety of alternative formats such as auditory, large print, Braille, pictures, etc. Nature center: - all interpretive information in a variety of alternative formats such as auditory, large print, Braille, pictures, etc. - creative use of technology such as mp3 players for auditory descriptions (this gives the info, directly to the individual) closed loop assistive listening devices and closed-circuit captioning of all interpretive presentations - all displays at lowered heights for sitting or standing viewing - all operating mechanisms that are operable with one hand and do not require tight/pinch/grasp/wrist twist to operate. Beach: - routes over the beach and into the water, can be portable/temporary matting if it needs to be taken in and out for beach cleaning/dragging or in the off season - wide enough for side by side walking/passing - at beach route end have an accessible area at the water's edge large enough to park multiple chairs while the owners are in the water - with a transfer system at the water's edge so people can get down to the ground level and into the water. Fishing dock/pier and observation/viewing decks: - all lowered rails all the way around so everyone can fish from anywhere or no rails at all with only an edge treatment to prevent roll off - sitting benches (all with backs and arm rests) scattered about so anglers can choose to sit or stand to fish 35 IC5800 (Rev. 0112512018 TYPE OF RECREATION FACILITY UNIVERSAL ACCESS DESIGN CONSIDERATIONS - tackle box stands next to one bench end (not both) leaving one end clear space for sitting side by side with someone in a wheelchair - a variety of fish landing cutaways strategically placed - variety of accessible opportunities—over-water fishing, shore fishing, in-water fishing, etc. - transition plates between access route and deck/pier Canoe/kayak/boat launch: - wider route so someone can hand wheel boat on dolly to launch pulling boat next to them if they are in a wheelchair or two persons carry down - accessible surface to water's edge and into water at launch - more gentle slopes for easier entry and exit when hand wheeling a boat - some type of "rack" to stabilize boat at a transferable height then some type of mechanism/roller system to move, while seated in the boat, into the water - some means of transfer assistance such as overhead bars - some type of wench system to help pull boat out of water back into the rack to exit/transfer out. - if there is a dock provide a transfer system on the dock, so a person can be seated on the dock to transfer over to a boat in the water that is in some type of a stabilizer rack - adaptive kayaks available for use - shore station with a platform (instead of "V" rack) with a transfer system on the deck of the shore station, located next to a dock so someone could roll/get on the platform and lower it to the right level to transfer into a boat Campgrounds: - all sites and amenities - accessible surface on all sites, including rustic sites - larger spaces to accommodate side lifts on campers and vehicles - accessible tables, grills, and fire rings on all sites - centrally located restrooms on easy routes from each site Camping Cabins and Yurts: - larger clear space and maneuvering spaces in between all furnishings, including when all are in use (beds, tables/chairs with people seated at the table, shelves within lowered reach ranges, lowered wall hooks, etc.) - larger clear space thoughtfully located for typical portable items such as coolers, luggage, equipment/food bins/tubs, etc. Picnic areas and elements: Pavilions, picnic tables, grills, fire rings, water pumps, etc. - all tables, grills, fire rings, water pumps, etc. accessible - all located on accessible routes - level routes onto pavilions with no changes of level from path to pavilion surface - wider routes and clear space with firm surface around all elements so someone with mobility limits can easily move around the element (table, grill, etc.) - a variety of table styles, some with clear sitting space on the side, some with extended table tops on the end - some fixed tables to ensure they remain accessible (not moved off into a grassy or sandy area, etc.) 36 105600 (Rev. 01/25/2018) TYPE OF RECREATION FACILITY UNIVERSAL ACCESS DESIGN CONSIDERATIONS - clear space all around each element so people can approach and use the grill, fire ring, etc. from the front, back and either side - grills you can lower/raise the cooking surface with one hand - raised fire building surfaces so you can place wood without learning too far over from a standing or seated position Archery range: - all stations - route to retrieval area for each target - targets also usable with cross bows - arrow back stop to limit retrieval distance - larger maneuvering spaces to accommodate archers with shooting assistants Playgrounds: - Ramps and transfers - has both ramp and transfer access to all play components - ramps to every "getting on spot" or "sit/stand & do it spot" of every play component - transfer system from the ground up to the main deck located near the exits of slides and climbers furthest from the ramp onto the structure - only unitary safety surface such as poured-in-place or rubber tiles NOT any loose fill materials like shredded rubber, wood chips, engineered wood fiber, or any other non-unitary surface material - on deck transfer platform at the entry point of every slide - on deck transfer platform with one open transfer side and one side with transfer steps to every entry/exit point of every climber, so kids climbing up can get down to the deck to move to another component, as they may have left an assistive device at the ground - a good variety of things to manipulate that make noise or music, have high contrast/bright colors, games that two kids can play (to foster social interaction), Braille and sign language panels to teach awareness, easy to operate with just one hand with a whole fist (does not require tight/pinch/grasp/wrist twist to operate) - different high contrast colors for decks versus transfers so kids with low vision can perceive a change in level - play panels are located at heights so they can be used from a seated position or standing Sports fields/courts: Fields: soccer, football, baseball, etc. Courts: tennis, basketball, bocce, horseshoes, etc. Other: skate parks, disk golf - routes to both sides of all fields and courts, not just end zones - accessible seating spaces both ground level and elevated if risers/bleachers are provided - accessible seating spaces scattered throughout all viewing areas and levels with companion seating on both sides of the space - all lowered service windows at all concession areas - wider gate openings into court areas (tennis, bocce, basketball) and skate parks to accommodate wider sports wheelchairs - routes to both horseshoe pits and along both sides of the route between pits - level routes onto bocce courts with sitting benches at both ends Skiing/sledding hill: - accessible route to top (no steps), possibly using a "magic carpet" lift - level surface for sled mounting at hill top - if staffed, provide ATV transport or have policy that allows personal ATV use 37 IC5600 (Rev. 01/25/2018 TYPE OF RECREATION FACILITY UNIVERSAL ACCESS DESIGN CONSIDERATIONS - transfer at hill bottom to help transfer down to sled and back up into chair/walker Restrooms: - more than the minimum number of accessible units - multiple unisex/single user toilet rooms/units so opposite sex care givers can assist; also, good for parents of young children of the opposite sex so kids aren't sent alone into the multi-user restroom - thoughtfully located near areas of activity such as play areas, beaches, fishing piers, etc. - accessible door pulls and water faucet handles - all accessible port-a-johns, again big enough for individual use or care giver/parental assistance. Parking: - more than minimum number of accessible paved parking spots - the accessible parking spot(s) must be paved, striped and signed - each connected directly to an accessible route to the park elements and NOT into the traffic flow - thoughtfully located nearest the activity entrance, which might require multiple lots (some near the beach, some near the playground, some near the bathhouse, etc.) Interpretive Information Maps - Interpretive information and maps in a variety of alternative formats such as auditory, large print, Braille, pictures, QR Codes, etc. AMERICANS WITH DISABILITIES ACT (ADA) Below is a quick reference to the general minimum requirements for accessible spaces, clearances, reaches, viewing, and operation. These are not specific to types of recreation listed above. You must reference the 2010 American with Disabilities Act Accessibility Guidelines and/or the Recommendations for Accessibility Guidelines: Outdoor Developed Areas (Final Report) for the specific type of recreation to find the specific scoping and technical minimum requirements. Websites at which these references can be found are listed in Appendix B. NOTE: The 2010 Americans with Disabilities Act Standards for Accessible Design have been approved and are effective March 2012. Clear width = 36" minimum for most accessible routes Maneuvering space = 60" by 60" minimum and level, at entries and places for change of direction Surfaces = % " maximum change, slopes less than 5%, firm and stable Transferable height = 17-19" with transfer supports Head clearance = 80" high and as wide as the route Knee clearance = 27" high by 30" wide by 25" deep Clear space = minimum 30" wide by 48" deep located at the element Table tops, counters, and rail heights = maximum 34" high Viewing = clear from 32-51" height Reach range = 48" maximum high forward; 15" minimum low on side Operation = operating mechanism that is operable with one hand and does not require tight/pinch/gra8sp/wrist twist to operate. 38 105600 (Rev. 0112512018) APPENDIX ID: SAMPLE RESOLUTIONS LAND AND WATER CONSERVATION FUND SAMPLE RESOLUTION OF AUTHORIZATION — LOCAL UNIT OF GOVERNMENT MATCH WITH DONATED FUNDS WHEREAS, supports the submission of an application titled, to the Land and Water Conservation Fund for development of (project description) at (location or park name); and, WHEREAS, the proposed application is supported by the Community's 5-Year Approved Parks and Recreation Plan; and, WHEREAS, is hereby making a financial commitment to the project in the amount of matching funds, in cash and/or force account; and, WHEREAS, if the grant is awarded the applicant commits its local match and donated amounts from the following sources: (list organization) (donated amount) (list organization) (donated amount) Total $ (sum of donations) NOW THEREFORE, BE IT RESOLVED that hereby authorizes submission of a Land and Water Conservation Fund application for $ , and further resolves to make available a local match through financial commitment and donation(s) of $ ( %) of a total $ project cost, during the 201_-201_ fiscal year. AYES: NAYES: ABSENT: MOTION APPROVED. I HEREBY CERTIFY, that the foregoing is a Resolution duly made and passed by of at their regular meeting held on 201_, at p.m. in , with a quorum present. Dated: Clerk 39 105800 (Rev. 01/25/2018) LAND AND WATER CONSERVATION FUND SAMPLE RESOLUTION OF AUTHORIZATION — LOCAL UNIT OF GOVERNMENT MATCH WITHOUT DONATED FUNDS WHEREAS, supports the submission of an application titled, 'to the Land and Water Conservation Fund for development of (project description) at (location or park name); and, WHEREAS, the proposed application is supported by the Community's 5-Year Approved Parks and Recreation Plan; and, WHEREAS, is hereby making a financial commitment to the project in the amount of matching funds, in cash and/or force account; and, NOW THEREFORE, BE IT RESOLVED that hereby authorizes submission of a Land and Water Conservation Fund Application for $ , and further resolves to make available its financial obligation amount of $ ( %) of a total project cost, during the 201_-201_ fiscal year. AYES: NAYES: ABSENT: MOTION APPROVED. I HEREBY CERTIFY, that the foregoing is a Resolution duly made and passed by of at their regular meeting held on 201_, at p.m. in , with a quorum present. Dated: Clerk 40 IC5600 0:2ev. 01/25/2018) Keweenaw (Isle Royale) Keweenaw Ontonagon Gogebic Iron REGIONS GRANT COORDINATOR 1 & 18 Merrie Carlock (517) 284-5931 carlockmAmichician.gov 2 & 4 3, 5 & Tamara-Ica-haft (517) 284-6948 jorkaskytamichiciansiov 6 Lindsay Ross (517) 284-5916 ross17amichiqan.tiov 7,8 & 9 Erin Campbell (517) 284-5957 campbelle6amichiganxiov APPENDIX E: RECREATION GRANTS REGIONAL REPRESENTATIVES Michigan Department of Natural Resources RECREATION GRANT COORDINATORS REGIONAL ASSIGNMENTS Houghton Dan Lord, Section Manager, 517-200-5603, lorddiamiceigan.gov Rachel Schum akar, Assistant te the Section Manager arid MNRTF Board Secretary, (517)284-7268 schumakernmichigartgov Jon Mayes. Unit Manager, Recreation Grants TnI&G-biiiii=tt'b-rants Payment (517) 284-5954, youvesi(Wmichican,aoy Management Programs, (517) 284-5974 ballarem378michitian.ocv Christie Bayus, Program Manager, LWCF/Marine Safety/ Recreation Lance Brooks. Grants Payment Officer and MiRocGrants Analyst. Wildlife Passport Programs, (517)284-5923 Itievusicii@rrichiean C2OV Habitat/Marine Safety/Recreation Passport/invasive Species Grant Kammy Frayre, Program Manager, Invasive Species/Clean Vessel Act Programs, (517) 284-5971 prookslignichinan.00v Grant Programs and Conversions Officer, (517) 284-5970, Chip Kosloski, Program Manager, Dam Management, Aquatic Habitat, Wildlife fravrek1M-nichidancry Habitat Grant Programs, (517)2E4-5965 (<osioske3(michican goy Michael Chuff, Financial Analyst, MNRTF, (517) 284-5051 chuffrn(Eimichigan.gov 1C1O715D purl 112512511) 41 95600(555 01/25/2018) Land and Water Conservation Fund Application 2018 Organization: Oakland County LW18-0041 Section A: Applicant Site and Project Information: Orion Oaks County Park Federal Funded # (DNR only) 26- *Name of Applicant (Government Unit) Oakland County *Federal ID Number 38-6004876 *County Oakland County *Name of Authorized Representative Michael Gingell *Title Chairperson - Oakland Co. Board of Comm. *Address 2800 Watkins Lake Rd *Telephone (248) 858-4620 Fax *City Waterford *State MI *ZIP 48328 *E-mail prowsem@oakgov.com *State House District District 46 *State Senate District District 12 *U.S. Congress District District 8 *Proposal Title (Not to exceed 60 characters) Oakland County Orion Oaks - Lake Sixteen Access Improvements *Proposal Description Oakland County Parks and Recreation is proposing 3 adjacent projects at Orion Oaks County Park to improve access to Lake Sixteen. The projects include the replacement of a fishing pier, concrete boat ramp, and dock on the east side of Lake Sixteen (off Joslyn Road) to provide safer, easier access to beautiful Lake Sixteen. Oakland County residents continue to place a high value on access to water and water recreation including boating and fishing. These improvements will replace existing structures that have extended past their useful life and are in need of replacement so access to Lake Sixteen can be maintained. *Address of Site *City, Village or Township of Site *Zip 2301 Clarkston Road Lake Orion 48360 'County in which Site is located Oakland *Park Name Orion Oaks County Park -Town, Range and Section Numbers of Site Location Letters must be upper-case: (examples: TO2N, R13E, 22) (Town) TO4N (Range)R1OE (Section)16 *Latitude/Longitude at park entrance 42.756237 -83.282152 03/06/2018 Page 1 of 1 24 LF $4,800.00 160 LF $3,200.00 3 1 1,920 SF 1 2 1 1 320 $6,600.00 $6,600.00 $86,400.00 $1,000.00 $1,000.00 $5,000.00 $500.00 $14,400.00 Land and Water Conservation Fund Application 2018 Organization: Oakland County LW18-0041 Section C: Project Details Applicant's current control of the site: Fee Simple Road or Utility Easement (entrance only) *Age of Park 38 Years *Acres 916 Project Cost Estimate Table List the specific development scope items (Select from dropdown list). Do not include ineligible items such as engineering costs beyond 15% of the subtotal and contingencies. NOTE: ALL OVERHEAD UTILITY LINES MUST BE BURIED. SCOPE ITEM DNR ONLY QUANTITY TOTAL ESTIMATED COST ACCESIBILITY GUIDELINES Boardwalk Access Pathway 6' wide or more Paved ADA Parking Space(s) Boating Launch or Ramp Other: 10-Foot-Wide Floating Dock Dock Amenities Dock Bench Transition Platform Piano Hinge 8-Foot-Wide Floating Dock Do not list the aspects of project execution, such as labor, construction equipment, contingency or raw materials.(New rows will appear as rows are completed and Saved) Permit Fees $1,500.00 LWCF Sign Subtotal $131,000.00 Engineering (These fees may not exceed 15% of subtotal) 03/0612018 Page 1 of 2 Land and Water Conservation Fund Application 2018 Organization: Oakland County Section C: Project Details Total Estimated Cost (Must equal Total Project Cost amount on Section B page.) LW18-0041 $131,000.00 03/06/2018 Page 2 of 2 Land and Water Conservation Fund Application 2018 Organization: Oakland County Section D: Justification of Need 1) What was the date(s) of public meeting to discuss submission of the grant application? 2) If you are submitting multiple applications, what is the priority for this application? (1 highest) 3) What page(s) of your recreation plan is the need for the proposed project discussed? If proposed project is on only one page, please enter the page number in both boxes LW18-0041 2/7/2018 1 From:247 To: 247 SCHOOL DISTRICT APPLICANTS - Recreational opportunities for the general public are available at school facilities (check all that apply): a) During Normal School Hours Outside Normal School Hours During the Summer b) What percentage of time (on an annual basis) will the recreation opportunities provided by this project be available to the general public? 100% per year 03/06/2018 Page 1 of 1 Land and Water Conservation Fund Application 2018 Organization: Oakland County Section E: Application History and Stewardship 1) Has applicant received DNR recreation grant(s) in the past? If yes, does applicant currently have an open, active grant? LW18-0041 No ''Yes No v Yes 2) Has applicant closed, sold, or transferred any parkland or recreation facilities in the No v Yes past 5 years? 3) Does applicant have a "residents only" policy for this park or other parks or +0 No Yes recreation facilities? If 'Yes' was selected for any of the questions on this page, please explain here: OCPR has one active conversion at Addison Oaks where space was leased for a cell tower. We are in the process of finalizing the mitigation of this conversion with property acquired adjacent to White Lake Oaks in 2016. This mitigation was preliminarily approved by MDNR and we anticipate it being fully resolved by September 1, 2018. 03/0612018 Page 1 of 1 Land and Water Conservation Fund Application 2018 Organization: Oakland County LW18-0041 Application Narrative I. Project Description Oakland County Parks and Recreation (OCPR) 2018 LWCF application is for the replacement of a fishing pier, concrete boat ramp and floating dock at Orion Oaks County Park. These amenities are currently existing, but have reached the end of their useful life and are in need of replacement. Their replacement will also allow OCPR an opportunity to implement Universal Design guidelines for these amenities, which will be a significant improvement to the overall recreation experience. These amenities are all accessed off an existing parking lot on Joslyn road, and provide access on the east side of Lake Sixteen. In addition, the project includes the improvement of a 160-linear-foot by 8-foot-wide aggregate trail connecting the parking lot to the fishing pier, as well as the improvement of the parking lot to include 2 ADA spaces (one van accessible) with concrete, striping and signage. Orion Oaks is a 916-acre park near the center of the county but in the northeastern quadrant. The park provides passive recreation amenities including trails and lake access. It also includes a very popular dog park with a specially designated dog swimming dock. Lake Sixteen is 104 acres and has a small island at the south end. It has approximately 2.5 acres of shoreline and is 30+ feet in depth. Fish surveys at the lake have documented bullhead catfish, bluegill, pumpkinseed sunfish, largemouth bass, northern pike and lake chubsucker. II. Project Justification and Support: OCPR is proposing the Lake Sixteen Access Improvements project to the LWCF because we know that our residents value fishing, boating, and water access in Oakland County. We understand that it is our responsibility to help facilitate this access to our natural resources in a sustainable, safe, and accessible way. OCPR worked with a consultant to conduct a county-wide resident survey in 2017. This survey showed that both canoe & kayak launch sites, and access to boating/fishing opportunities were both in the top 3rd of recreational opportunities that people in Oakland County have a need for. This amounts to approximately 211,000 residents having a need for canoe & kayak launch sites, and 194,000 residents having a need for boating/fishing access in the county. While the survey only captured data from Oakland County residents, our parks are open to non-residents as well. Oakland County is robust with lakes, however not all have public access. OCPR is committed to not only providing public access for fishing and boating, but we are working diligently toward providing Universal Access as we upgrade and improve our park system. The 2017 survey also asked residents how they would like to see their tax dollars invested at the parks. The top three responses were: • Fix up and repair older structures and playgrounds • Fix up and repair roads and parking lots • Make facilities more accessible for everyone This project meets all 3 of those top responses by fixing (replacing) older structures (the fishing pier is 25 years old), fixing up roads and parking lots (with the addition of concrete ADA spaces and improved pathway access), and making facilities more accessible for everyone, which this project does through Universal Design. 0310612018 Page 1 of 3 Land and Water Conservation Fund Application 2018 Organization: Oakland County LW18-0041 Application Narrative SEMCOG's Park Finder indicates 36 park sites within Oakland County that provide public boating access. These include State, County, Metropark and local municipal sites. In a county with more than one million residents, maintaining those 36 sites and creating additional boating access is justified. Park Finder also shows 58 sites with public fishing access in Oakland County. Again, with a population of 1.2 million and covering 910 square miles, there is a need to continue to maintain this type of public access at our county parks. In the OCPR 2018-2022 Recreation Master Plan, this project can be found specifically on page 10-27, in the Strategic Action Plan Objective 12: Reinvestment in Assets and Infrastructure. Both the ''Boat Launch Concrete Ramp and Dock Replacement" and "Fishing Pier Replacement" are listed as specific projects to be completed at Orion Oaks within the timeframe of this plan. The results of the pubic survey can be found in Chapter 6: Recreational Resources. Ill. Project Design: The project consists of 3 main components: Fishing Pier Replacement, Boat Launch Ramp and Dock Replacement, and Parking Lot and Pathway Improvements. Fishing Pier Replacement — The pier is being replaced in its current location. It is easily accessed from the parking area and in a location good for fishing. The pier is 200 feet long, with a 40' x 8' "T" section at the end for fishing. The T section will have lowered railings all the way around, and will include 2 benches with backs and arm rests, and tackle box stands at the ends of each bench. The pier will have a fully accessible transition platform. Boat Launch Ramp and Dock (loading pier) Replacement — The boat launch is currently cracked and heaving, and the adjacent dock/loading pier needs replacement. Parking Lot and Pathway Improvements — The project also entails improving the pathway from the parking lot to the fishing pier. The boat launch and loading pier/dock are immediately off the parking area so there is not a specific "pathway" to access them. However, the fishing pier is 160 feet south of the parking area. This project will create 2 accessible parking spaces (including one van accessible space) including concrete, striping and signs. It will also provide improvements to the pathway to create a stable, compacted aggregate surface from the parking spaces to the fishing pier. This project is the replacement of existing amenities which should have no new/negative impacts on the natural resources at the site. Regarding the prevention of crime, the site is very visible and easily accessed from the parking lot. Property lines are well defined and fenced, and access is monitored with gates. Staff and the Oakland County Sheriff's Office patrol the park regularly. The public entrance to the park from Joslyn Road is well-defined with an OCPR/park sign. OCPR promotes our parks and facilities through a variety of mechanisms, including our Web site, social media (Facebook, Twitter, Instagram), press releases, and printed promotional materials such as brochures and flyers. Whenever we make significant improvements to our parks we promote them on our Web site and send out a press release to the media and partner organizations. We anticipate a grand 03/06/2018 Page 2 of 3 Land and Water Conservation Fund Application 2018 Organization: Oakland County LW18-0041 Application Narrative re-opening event at the new fishing pier inviting residents to experience the new and improved lake access and providing fishing demonstrations. IV. Additional Information: OCPR does charge a vehicle access fee for entry into most of our parks. Daily park entry is $5 for residents or $12 for non-residents per vehicle. The annual pass fees are $30 for residents and $48 for non-residents. We do offer discounts for seniors, adaptive, military and veterans. We do not currently offer a fee-reduction policy for low-income users. However, this is something we continue to research and would like to implement in the future. OCPR has one current conversion — the addition of a cell tower at Addison Oaks. We are in the process of mitigating that conversion with the purchase of property adjacent to White Lake Oaks. This was preliminarily approved by the MDNR and the property was closed on last year. We are putting together our final mitigation paperwork at this time and anticipate having the conversion mitigated before September 1, 2018. We have no "Residents Only" parks in our system — we welcome guests from both within and outside Oakland County to visit our beautiful park system. There is no public opposition to our project. In fact, based on our 2017 county-wide survey results, we feel confident that this is exactly the type of project our residents are asking for. 03/06/2018 Page 3 of 3 OAKLANDCOUNTYPARK OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JANUARY 10, 2018 AGENDA ITEM No. FOR ADMIN'S USE PLANNING & RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor - Planning Submitted: March 7, 2018 Subject: Approval — 2018 Land and Water Conservation Fund Grant Application for the Replacement of a Fishing Pier, Boat Launch and Dock at Orion Oaks County Park INTRODUCTION AND HISTORY Per discussion the December 2017 Commission meeting, staff is compiling applications for 2 IVIDNR grant programs in 2018. These applications are due April 1 and require Oakland County Board of Commissioners approval. This application is for the 2018 Land and Water Conservation Fund (LWCF) Program. The Land and Water Conservation Fund is a federal program administered in Michigan by the Department of Natural Resources on behalf of the National Park Service. This funding is used to develop public outdoor recreation facilities and to provide matching grants for local governments for the development of public outdoor recreation areas and facilities. The program is intended to create and maintain a nationwide legacy of high-quality recreation areas and facilities and to stimulate non-federal investments in the protection and maintenance of recreation resources across the United States. The fund supports the development of new recreation facilities as well as the redevelopment of existing facilities that have reached the end of their useful life and are in disrepair. OCPR's 2018 submittal to the LWCF is for the replacement of a fishing pier, boat ramp and dock on Lake Sixteen at Orion Oaks (see attached map). The fishing pier replacement is in the 2019 forecast as a 2020 project — it is 25 years old. The concrete boat ramp and associated dock (smaller projects) are not in the current forecast but during the development of this proposed grant project it was discovered that they are also in need of replacement. Combining the projects together and making overall improvements to lake access at Lake Sixteen will increase the likelihood of funding, while making needed improvements to the park. The new fishing pier, ramp and dock will be designed to be fully accessible and promoted as such. Staff will be reaching out to various groups, businesses and non-profits to contribute letters of support for this project, which will improve the boating and fishing experience at Orion Oaks. A 50% match is required. Scope: Fishing Pier: • 200x8' fishing pier with 40x8' section at the end • Lowered railing system for improved access • Benches, fishing pole holders, tackle box stands • ADA transition platform • Improve 160 linear foot x 8'-wide aggregate trail to parking spaces • Improve 2 ADA spaces (one van accessible) with concrete and striping Concrete boat ramp and floating dock: • Replace both concrete ramp and adjacent floating dock Page 2 Estimated Project Budget $144,000 Grant Request (50%) $72,000 Estimated OCPR Match (50%) $72,000 STAFF RECOMMENDATION Staff recommends the Commission approve the attached resolution in support of the 2018 Land and Water Conservation Fund grant application for the replacement of a fishing pier, boat ramp and floating dock at Orion Oaks County Park and forward it to the Oakland County Board of Commissioners for their approval. MOTION Move to approve the attached resolution in support of the 2018 Land and Water Conservation Fund grant application for the replacement of a fishing pier, boat ramp and floating dock at Orion Oaks County Park and forward it to the Oakland County Board of Commissioners for approval. OAKLAND COUNTYPARKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 7,2018 AGENDA ITEM NO. FOR ADMIN IS USE PLANNING & RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor - Planning Submitted: March 7, 2018 Subject: Public Hearing —2018 Land and Water Conservation Fund — Fishing Pier, Boat Launch and Dock Replacement at Orion Oaks County Park INTRODUCTION AND HISTORY Oakland County Parks and Recreation will be applying for a 2018 grant from the Land and Water Conservation Fund (LWCF) grant program administered by the Michigan Department of Natural Resources. A public hearing and commission approval are required for the application. OCPR's 2018 submittal to the LWCF is for the replacement of a fishing pier, boat ramp and dock on Lake Sixteen at Orion Oaks (see attached map). The fishing pier replacement is in the 2019 forecast as a 2020 project — it is 25 years old. The concrete boat ramp and associated dock (smaller projects) are not in the current forecast but during the development of this proposed grant project it was discovered that they are also in need of replacement. Combining the projects together and making overall improvements to lake access at Lake Sixteen will increase the likelihood of funding, while making needed improvements to the park. The new fishing pier, ramp and dock will be designed to be fully accessible and promoted as such. Staff will be reaching out to various groups, businesses and non-profits to contribute letters of support for this project, which will improve the boating and fishing experience at Orion Oaks. A minimum 50% match is required. Scope: Fishing Pier: • 200x8' fishing pier with 40x8' section at the end • Lowered railing system for improved access • Benches, fishing pole holders, tackle box stands • ADA transition platform • Improve 160 linear foot x 8'-wide aggregate trail to parking spaces • Improve 2 ADA spaces (one van accessible) with concrete and striping Concrete boat ramp and floating dock: • Replace both concrete ramp and adjacent floating dock Estimated Project Budget $144,000 Grant Request (40%) $57,600 Estimated OCPR Match (60%) $86,400 A public hearing notice (attached) was run in the following publications: XXXXXXXXXXXXXX OAKLAND COUNTYPARKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA Approval of the application to the 2018 Recreation Passport grant program is on the Regular Agenda as item X. dig ita It A MICHIGAN GROUP AFFIDAVIT OF PUBLICATION 2125 Butterfield Dr, Suite 102N • Troy MI 48084 Oakland County Parks 2800 Watkins Lake Rd Waterford, MI 48328 Attention: PAT BROCKWAY 1 STATE OF MICHIGAN, COUNTY OF OAKLAND 1111 The undersigned d ' \ p (944 , being duly sworn the he/she is the principal clerk a oya I Oak Tribune, Oakland Press, theoaklandpress. corn, published in the English language for the dissemination of local or transmitted news and intelligence of a general character, which are duly qualified newspapers, and the annexed hereto is a copy of certain order, notice, publication or advertisement of: Oakland County Parks Published in the following edition(s): Oakland Press 01/20/18 Oakland Press 01/21/18 Oakland Press 01/22/18 Oakland Press 01/23/18 Oakland Press 01/24/18 theoaklancipress.ccm 01/20/18 Royal Oak Tribune 01/21/18 Royal Oak Tribune 01/24/18 prthjioIsedr January 70, 11, 22, 23, & 24,0010 OAKLAND COUNTY PARKS AND RECREATION COMMISSION, MICHIGAN NOTICE OF PUBLIC HEARINGS ON 2018 GRANT APPLICATIONS TO THE LAND AND WATER CONSERVATION FUND AND THE RECREATION PASSPORT GRANT PROGRAM Notice is hereby given thatthe Oakland County Parks and Recreation Commission will hold two public hearings en Wednesday, February 7 at 1:60 p.m. in the Commission meeting mom IMO Watkins Lake Road, Waterford, MI 48328) for the purpose of recelving comments on two grant applicaticne to the Miehlgan Department of Natural Resources. Application Is planned to the 2010 Recreation Passport Grant Pro-gram for the replacement of the tenet house dock and deck at inde- pendence Oaks County Park. The boat house dock and deck have surpassed their useful Pile and am in need of roplacemenL Upgrades for improved acceSaibillty Vali be part Of the project- The project is estimated at$204,6110, with $61,200 (30%) being requested from the Recreation Passport Program. AppliPation in planned tic the 2118 land and Water ConServation Fund grant program for the replacement of a fishing pier, boat ramp aLad dock at Orlon Oaks County Park. These facilities are located off of Baldwin Road. south of the dog park entrance. Upgrades for Improved accessibiiity will be part of the project The project is es- Urinated at $141,065 with $72,100 (1g%) being tag:luta from tine Land and Water Conservation Fund program. Staff will make a presented Or on each project at the beginning of each public hearing. Per the Americans with Disabilities Act, individuals who require spa. dal accommodations should contact OCPR Planning at: (240 2411- 20)1 at least two business days prior to the hearings. The regular Oakland County Parks and Recreation Commission meeting will follow the puhlic hearing. TINA Ihi GROWN Notary PuI - Michigan +ape,- County My Conunission Lii as a 2021 Acting In ihe Gully Sworn to the subscribed before me this 30 )30?--L44A-1,-, c). 01 P Notary Public, State of Michigan Acting in Oakland County Advertisement Information Client Id: 643037 Ad id: 1513533 PO: Sales Person: 200301 CFDA 15.916, Outdoor Recreation, Acquisition, Development & Planning Michigan Department of Natural Resources - Grants Management DOCUMENTATION OF SITE CONTROL FOR LAND AND WATER CONSERVATION FUND (LWCF) GRANT APPLICATIONS - DEVELOPMENT PROJECTS ONLY- This information is requested by authority of Part 703 of PA 451 of 1994, as amended, to be considered for a LWCF grant, 1. SITE DESCRIPTION: Describe the project site (all areas to be developed); include the park name or other local reference to the site. Orion Oaks County Park T04N, R1OF, 16 Lake Sixteen entrance at Joslyn Road Orion Township, Michigan Improvements include replacement of a fishing pier, concrete boat ramp, and dock on the east side of Lake Sixteen to provide safer, easier access to the lake. 2. SITE CONTROL. Indicate the type of control the applicant has over the site. Refer to the "2013 LWCF Application Guidelines" booklet for guidance on site control requirements for grant applications. Fee Simple Title Current El For current fee simple title, provide a legal description of the property and a boundary map and deed. SEE ATTACHED ['For proposed fee simple title, provide a written commitment signed by the landowner and the grant applicant to transfer ownership to the grant applicant by a specific date. 3. LIMITATIONS, CONDITIONS OR ENCUMBRANCES: El Describe all limitations, conditions or encumbrances that apply to the project site including utility or road easements. Explain how the proposed project or project site may be affected by the !imitations, conditions or encumbrances. Property is restricted by the grant agreement (LWCF 26-01099) for acquisition of the property in 1980. The proposal entails replacement and improvement of existing recreational amenities and does not conflict with the recreational purpose of the LWCF-assisted acquisition. 0 No limitations, conditions or encumbrances apply to the project site. 4. CERTIFICATION: This form must be signed by the grant applicant's attorney or another local unit official capable of certifying that the information provided is accurate and complete. I hereby certify that the information provided above and attached is accurate and complete to the best of my knowledge. I understand that site control is an application eligibility requirement and a project evaluation factor. If the grant applicant has not demonstrated to the satisfaction of the Michigan Department of Natural Resources (DNR) that they have or will have adequate control of the site to be developed, the application will be rated as ineligible. I understand that if a grant is approved, within 90 days of a grant award being made, the applicant must provide an attorney's certification that the entire site is controlled by the applicant, subject to DNR approval, or the grant will be revoked. NAME (POnted/Typecl) TITLE SIGNATURE DATE Attorney's P# PR5601-3 (Rev. 05/11/2012) GAKLAN COUNTY PARKS ra Orion Oaks County Park -Grant Assisted Acquisitions- 0 Orion Oaks Park Boundary Land and Water Conservation Fund EMP Grant AssIsted Land Acquistion 900 1,300 Fee 0 Oakland County Parks and Recreition 2800 Watkins Lake Road Waterford, MI 248-858-0906 www.bestinatonOakland.com Existing Fishing Pier And Boat Launch Area To Be Removed And Replaced Legend Onon Oaks County Park giAKLAND COUNTY PARKS Project Location Roads Orion Oaks Fishing Pier And Boat Launch Replacement Orion Oaks County Park 2301 W Clarkston Road, Lake Orion, Ml 48360 SHTA OF Oakland County Parks end Recrukcien 2300 WoUars lake Rood Waterford, MI R.-SYS-0906 ,ey.,2,11andCounfy,tfocom Existing fishing pier on Lake Sixteen. Photos of concrete ramp and dock, existing parking area =ID 62111.;. - We:* nn,n.n aomm111.111... " !Pr 111 timP793Ingt 1.92 Dead under Act 19, P. A. 1980 No. 117625 110/16 ! Act. 380 of Public ACIAI of 1965, an nalonded and \ A\ MICHICAN, by virtue of the authority of Act 17 tifv\ Recorded in Libor 239 of Peed's rawo 125 Windt; Division flecurd0) BY KND BETWEEN, The DEPARTMENT OF NATURAL RESOURCES of Publio Act 19 or PHIVARKI) BY Hoe r LeY1111 Department or Natural Renouroem Lauda Division, 840 10028 Limning, Michigan 448909 ,7„...../631 - DEC 23 1980 V-n.11.4111 t 4\ THIS INDENTURE, Made this Cur Lord, 1900, 391k day of December, in the year of for the STATt OV Acta 1921, an amended, Public Acta uf 19801 14-2.4)44, ly 141cetc ef A4(1/5 eord7 I 01 NPS Form 10-904 (Rev. 09/2016) National Park Service PROPOSAL DESCRIPTION AND ENVIRONMENTAL SCREENING FORM Land and Water Conservation Fund The purpose of this Proposal Description and Environmental Screening Form (PD/ESF) is to provide descriptive and environmental information about a variety of Land and Water Conservation Fund (LVVCF) state assistance proposals submitted for National Park Service (NPS) review and decision. The completed PD/ESF becomes part of the "federal administrative record" in accordance with the National Environmental Policy Act (NEPA) and its implementing regulations. The PD portion of the form captures administrative and descriptive details enabling the NPS to understand the proposal. The ESF portion is designed for States and/or project sponsors to use while the LWCF proposal is under development. Upon completion, the ESF will indicate the resources that could be impacted by the proposal enabling States and/or project sponsors to more accurately follow an appropriate pathway for NEPA analysis: 1) a recommendation for a Categorical Exclusion (CE), 2) production of an Environmental Assessment (EA), or 3) production of an Environmental Impact Statement (EIS). The ESF should also be used to document any previously conducted yet still viable environmental analysis if used for this federal proposal. The completed PD/ESF must be submitted as part of the State's LVVCF proposal to NPS. Except for the proposals listed below, the PD/ESF must be completed, including the appropriate NEPA document, signed by the State, and submitted with each new federal application for LVVCF assistance and amendments for: scope changes that alter or add facilities and/or acres; conversions; public facility exceptions; sheltering outdoor facilities; and changing the original intended use of an area from that which was approved in an earlier L.WCF agreement. Consult the LVVCF Program Manual (www.nps.gov/Iwcf) for detailed guidance for your type of proposal and on how to comply with NEPA. For the following types of proposals only this Cover Page is required because these types of proposals are administrative in nature and are categorically excluded from further NEPA environmental analysis. NPS will complete the NEPA CE Form. Simply check the applicable box below, and complete and submit only this Cover Page to NPS along with the other items required for your type of proposal as instructed in the LWCF Program Manual. 111 SCORP planning proposal El Time extension with no change in project scope or with a reduction in project scope El To delete work and no other work is added back into the project scope LI To change project cost with no change in project scope or with a reduction in project scope 111 To make an administrative change that does not change project scope Name of LWCF Proposal: Lake Sixteen Access Improvements Date Submitted to NPS: LWCF Project Number: 18-0041 Prior LWCF Project Number(s) and Park Name(s) Associated with the Assisted Site(s): Orion Oaks County Park: LWCF 26-01099 (1980) Local or State Project Sponsoring Agency (recipient, or sub -recipient in case of pass-through grants) Oakland County Parks and Recreation Commission Name of Local or State Sponsor Contact: Melissa Prowse Title Supervisor of Planning Address 2800 Watkins Lake Road City Waterford State MI Zip Code 48328 Phone 248-249-2801 Fax Email Address prowsem@oakgov.com RECORDS RETENTION - Permanent, Transfer all permanent records to NARA 15 years after closure. (NPS Records Schedule, Pagel of 12 National Assistance Programs (Item 8.A.2) (N1-79-08-7)) NPS Form 10-904 (Rev. 09/2016) OMB Control No. 1024-0031 National Park Service Expiration Date 01/31/2020 Using a separate sheet for narrative descriptions and explanations, address each item and question in the order it is presented, and identify each response with its item number such as Step 1-A1, A2; Step 3-81; Step 6-Al, A29; etc. Step 1. Type of I_WCF Proposal New Project Application 1-1 Acquisition Development Combination (Acquisition and Development Go to Step A Go to Step 2B Go to Step 2C New Project Application D Increase in scope or change in scope from original agreement. Complete Steps 3A, and 5 through 7. fl 6(1) conversion proposal. Complete Steps 38, and 5 through 7. D Request for public facility in a Section 6(f) area. Complete Steps 3C, and 5 through 7. Request for temporary non-conforming use in a Section 6(f) area. Complete Steps 4A, and 5 through 7. Request for significant change in use/intent of original LWCF application. Complete Steps 48, and 5 through 7. Request to shelter existing/new facility within a Section 6(f) area regardless of funding source. Complete Steps 4C, and 5 through 7. Step 2. New Project Application (See LVVCF Manual for guidance) A. For an Acquisition Project 1. Provide a brief narrative about the proposal that provides the reasons for the acquisition, the number of acres to be acquired with LWCF assistance, and a description of the property. Describe and quantify the types of existing resources and features on the site (for example, 50 acres wetland, 2,000 feet beachfront, 200 acres forest, scenic views, 100 acres riparian, vacant lot, special habitat, any unique or special features, recreation amenities, historic/cultural resources, hazardous materials/ contamination history, restrictions, institutional controls, easements, rights-of-way, above ground/underground utilities, including wires, towers, etc.). How and when will the site be made open and accessible for public outdoor recreation use (signage, entries, parking, site improvements, allowable activities, etc.)? • Describe development plans for the proposal for the site(s) for public outdoor recreation use within the next three (3) years. SLO must complete the State Appraisal/Waiver Valuation Review form in Step 7 certifying that the appraisal(s) has been reviewed and meets the "Uniform Appraisal Standards for Federal Land Acquisitions" or a waiver valuation was approved per 49 CFR 24.102(c)(2)(ii). State should retain copies of the appraisals and make them available if needed. 5. Address each item in "D" below. B. For a Development Project 1. Describe the physical improvements and/or facilities that will be developed with federal LWCF assistance, including a site sketch depicting improvements, where and how the public will access the site, parking, etc. Indicate entrances on 6(f) map. Indicate to what extent the project involves new development, rehabilitation, and/or replacement of existing facilities. See attached Application Narrative and Project Map When will the project be completed and open for public outdoor recreation use? Area is currently open for public outdoor recreation use and will be closed for project implementation and re -open when the project is completed in 2018 -19. 3. Address each item in "D" below. C. For a Combination Project 1. For the acquisition part of the proposal: a. Provide a brief narrative about the proposal that provides the reasons for the acquisition, number of acres to be acquired with LWCF assistance, and describes the property. Describe and quantify the types of existing resources and features on the site (for example, 50 acres wetland, 2,000 feet beachfront, 200 acres forest, scenic views, 100 acres riparian, vacant lot, special habitat, any unique or special features, recreation amenities, historic/cultural resources, hazardous materials/ contamination history, restrictions, institutional controls, easements, rights-of-way, above ground/underground utilities, including wires, towers, etc.) b. How and when will the site be made open and accessible for public outdoor recreation use (signage, entries, parking, site improvements, allowable activities, etc.)? Describe development plans for the proposed for the site(s) for public outdoor recreation use within the next three (3) years. SLO must complete the State Appraisal/Waiver Valuation Review form in Step 7 certifying that the appraisal(s) has been d. reviewed and meets the "Uniform Appraisal Standards for Federal Land Acquisitions' or a waiver valuation was approved per 49 CFR 24.102(c)(2)(ii), State should retain copies of the appraisals and make them available if needed. 2. c. Page 2 of 12 NPS Form 10-904 (Rev. 09/2016) OMB Control No, 1024-0031 National Park Service Expiration Date 01131/2020 2. For the development part of the proposal: a. Describe the physical improvements and/or facilities that will be developed with federal LWCF assistance, including a site sketch depicting improvements, where and how the public will access the site, parking, etc. Indicate entrances on 6(f) map. Indicate to what extent the project involves new development, rehabilitation, and/or replacement of existing facilities. b. When will the project be completed and open for public outdoor recreation use? 3. Address each item in "0" below. D. For a Combination Project Will this proposal create a new public park/recreation area where none previously existed and is not an addition to an existing public park/recreation area? Yes E (go to #3) No 1E1 (go to #2) 2. a. What is the name of the pre-existing public area that this new site will be added to? Orion Oaks Count Park b. Is the pre-existing public park/recreation area already protected under Section 6(f)? Yes El No LI If no, will it now be included in the 6(f) boundary? Yes No III 3. What will be the name of this now public park/recreation area? Who will hold title to the property assisted by LWCF? County of Oakland, Michigan Who will manage and operate the site(s)? Oakland County Parks and Recreation Commission b. What is the sponsor's type of ownership and control of the property? X Fee simple ownership Less than fee simple. Explain: Lease. Describe lease terms including renewable clauses, # of years remaining on lease, etc. Who will lease area? Submit copy of lease with this PD/ESF. (See LWCF Manual for program restrictions for leases and further guidance) 5. Describe the nature of any rights-of-way, easements, reversionary interests, etc. to the Section 6(f) park area? Indicate the location on 6(f) map. Do parties understand that a Section 6(f) conversion may occur if private or non-recreation activities occur on any pre-existing right-of-way, easement, leased area? Property is restricted by the grant agreement (LWCF 26-01099) for acquisition of the property in 1980. The proposal entails replacement and improvement of existing recreational amenities and does not conflict with the recreational purpose of the LWCF-assisted acquisition. 6. Are overhead utility lines present, and if so, explain how they will be treated per LWCF Manual. Not applicable 7. As a result of this project, describe new types of outdoor recreation opportunities and capacities, and short and long term public benefits. Not applicable 8. Explain any existing non-recreation and non-public uses that will continue on the site(s) and/or proposed for the future within the 6(f) boundary. Not applicable 9. Describe the planning process that led to the development of this proposal. Your narrative should address: a. How was the interested and affected public notified and provided opportunity to be involved in planning for and developing your LWCF proposal? Who was involved and how were they able to review the completed proposal, including any state, local, federal agency professionals, subject matter experts, members of the public and Indian Tribes. Describe any public meetings held and/or formal public comment periods, including dates and length of time provided for the public to participate in the planning process and/or to provide comments on the completed proposal. b. What information was made available to the public for review and comment? Did the sponsor provide written responses addressing the comments? If so, include responses with this PD/ESF submission. 10. How does this proposal implement statewide outdoor recreation goals as presented in the Statewide Comprehensive Outdoor Recreation Plan (SCORP) (include references), and explain why this proposal was selected using the State's Open Project Selection Process (OPSP). SCORP: The proposal implements the following statewide goal and objectives by replacing amenities that have reached the end of their useful life and implementing Universal Design guidelines with the replacement MICHIGAN STATEWIDE COMPREHENSIVE OUTDOOR RECREATION PLAN 2018-2022: SCORP GOAL: Protect and manage Michigan's diverse and abundant natural and cultural assets to provide relevant, quality experiences that meet the fun, relaxation, and health needs of Michigan's residents and visitors and support economic prosperity. OBJECTIVE FOUR: Improve Recreational Access - Recreation opportunities are connected and accessible to residents and visitors of all backgrounds, abilities, means, and geographic locations. OBJECTIVE FIVE: Provide Quality Experiences — Michigan's outdoor recreation system provides users with quality experiences in balance with resource management and conservation OPSP: Updated five-year recreation plan is on file and 50% match has been identified. 11. List all source(s) and amounts of financial match to the LWCF federal share of the project. The value of the match can consist of cash, donation, and in-kind contributions. The federal LWCF share and financial matches must result in a viable outdoor recreation area and not rely on other funding not mentioned here. Other federal resources may be used as a match if specifically authorized by law. 4. a. Page 3 of 12 NI'S Form 10-904 (Rev. 09/2016) 0MT3 Control No. 1024-0031 National Park Service Expiration Date 01/31/2020 Source Type of Match Amount Oakland County Parks and Recreation Cash $65,500.00 12. Is this LWCF project scope part of a larger effort not reflected on the SF-424 (Application for Federal Assistance) and grant agreement? If so, briefly describe the larger effort, funding amount(s) and source(s). This will capture information about partnerships and how LWCF plays a role in leveraging funding for projects beyond the scope of this federal grant. No List all required federal, state, and local permits/approvals needed for the proposal and explain their purpose and status. 13. MDEQ Soil Erosion or Wetland Permit RCOG Soil Erosion Permit US Fish and Wildlife Conservation Candidate Agreement with Assurances (Eastern Massassauga) Proceed to Steps 5 through 7 1n111n10n Step 3. Project Amendment (See LWCF Manual for guidance) A. Increase/Change in Project Scope For Acquisition Projects: To acquire additional property that was not described in the original project proposal and NEPA ' documentation, follow Step 2A-Acquisition Project and 2D. For Development Projects: To change the project scope for a development project that alters work from the original project scope by adding elements or enlarging facilities, follow Step 29-Development Project and 2D. a For Combination Projects: Follow Step 2C as appropriate. B. Section 6(f)(3) Conversion Proposal Prior to developing your Section 6(f)(3) conversion proposal, you must consult the LWCF Manual and 36 CFR 59.3 for complete guidance on conversions. Local sponsors must consult early with the State LWCF manager when a conversion is under consideration or has been discovered. States must consult with their NPS-LWCF manager as early as possible in the conversion process for guidance and to sort out and discuss details of the conversion proposal to avoid mid-course corrections and unnecessary delays. A critical first step is for the State and NPS to agree on the size of the Section 6(f) park land impacted by any non- recreation, non-public use, especially prior to any appraisal activity. Any previous LWCF project agreements and actions must be identified and understood to determine the actual Section 6(f) boundary. The Section 6(f)(3) conversion proposal including the required NEPA environmental review documents (GE recommendation or an EA document) must focus on the loss of public outdoor recreation park land and recreational usefulness, and its replacement per 36 CFR 59, and not the activities precipitating the conversion or benefits thereof, such as the impacts of constructing a new school to relieve overcrowding or constructing a hotel/restaurant facility to stimulate the local economy. Rather, the environmental review must 1) focus on "resource impacts" as indicated on the [SF (Step 6), including the loss of public park land and recreation opportunities (ESF A-15), and 2) the impacts of creating new replacement park land and replacement recreation opportunities. A separate ESF must be generated for the converted park area and each replacement site. Section 6(f)(3) conversions always have more than minor impacts to outdoor recreation (ESF A-15) as a result of loss of parkland requiring an EA, except for "small" conversions as defined in the LWCF Manual Chapter 8. For NPS review and decision, the following elements are required to be included in the State's completed conversion proposal to be submitted to NPS: 1. A letter of transmittal from the SLO recommending the proposal. 2. A detailed explanation of the sponsor's need to convert the Section 6(f) parkland including all efforts to consider other practical alternatives to this conversion, how they were evaluated, and the reasons they were not pursued. 3. An explanation of how the conversion is in accord with the State Comprehensive Outdoor Recreation Plan (SCORP). 4. Completed "State AppraisaINVaiver Valuation Review form in Step 7 for each of the converted and replacement parcels certifying that the appraisals meet the "Uniform Appraisal Standards for Federal Land Acquisitions." States must retain copies of the appraisals/waiver valuations and make them available for review upon request. 5. For the park land proposed for conversion, a detailed description including the following: a. Specific geographic location on a map, 9-digit zip code, and name of park or recreation area proposed for conversion. b. Description of the area proposed for the conversion including the acreage to be converted and any acreage remaining. For determining the size of the conversion, consider not only the physical footprint of the activity precipitating the conversion, but how the precipitating activity will impact the entire 6(f) park area. In many cases the size of the converted 1. 2. Page 4 of 12 NPS Form 10-904 (Rev. 09/2016) OMB Control No, 1024-0031 National Park Service Expiration Date 01/31/2020 area is larger than the physical footprint. Include a description of the recreation resources, facilities, and recreation opportunities that will be impacted, displaced or lost by the proposed conversion. For proposals to partially convert a Section 6(f) park area, the remaining 6(f) park land must remain recreationally viable and not be impacted by the activities that are precipitating the conversion. If it is anticipated that the precipitating activities impact the remaining Section 6(f) area, the proposed area for the conversion should be expanded to encompass all impacted park land. c. Description of the community and population served by the park, including users of the park and uses. d. For partial conversions, a revised 6(f) map clearly indicating both the portion that is being converted and the portion remaining intact under Section 6(f). 6. For each proposed replacement site: a. Specific geographic location on a map, 9-digit zip code, and geographical relationship of converted and replacement sites. If site will be added to an existing public park/outdoor recreation area, indicate on map. b. Description of the site's physical characteristics and resource attributes with number and types of resources and features on the site, for example, 15 acres wetland, 2,000 feet beachfront, 50 acres forest, scenic views, 75 acres riparian, vacant lot, special habitat, any unique or special features, structures, recreation amenities, historic/cultural resources, hazardous materials/contamination history, restrictions, institutional controls, easements, rights-of-way, overhead/underground utilities including overhead wires, towers, etc. c. Identification of the owner of the replacement site and its recent history of use/function up to the present. Page 6 of 12 NIPS Form 10-904 (Rev. 09/2016) 01V113 Control No. 1024-0031 National Park Service Expiration Date 01/31/2020 d. Detailed explanation of how the proposed replacement site is of reasonably equivalent usefulness and location as the property being converted, including a description of the recreation needs that will be met by the new replacement parks, populations to be served, and new outdoor recreation resources, facilities, and opportunities to be provided. e. Identification of owner and manager of the new replacement park? f. Name of the new replacement park. If the replacement park is added to an existing public park area, will the existing area be included within the 6(f) boundary? What is the name of the existing public park area? g. Timeframe for completing the new outdoor recreation area(s) to replace the recreation opportunity lost per the terms of conversion approval and the date replacement park(s) will be open to the public. h, New Section 6(f) map for the new replacement park. 7. NEPA environmental review, including NHPA Section 106 review, for both the converted and replacement sites in the same document to analyze how the converted park land and recreational usefulness will be replaced. Except for "small" conversions (see LWCF Manual Chapter 8), conversions usually require an EA. Proceed to Steps 5 through 7 In1n00 C. Proposal for a Public Facility in a Section 6(f) Area Prior to developing this proposal, you must consult the LWCF Manual for complete guidance. In summary, NPS must review and decide on requests to construct a public indoor and/or non-recreation facility within a Section 6(f) area. In certain cases NPS may approve the construction of public facilities within a Section 6(f) area where it can be shown that there will be a net gain in outdoor recreation benefits and enhancements for the entire park. In most cases, development of a non-recreation public facility within a Section 6(f) area constitutes a conversion. For NPS review, the State/sponsor must submit a proposal to NPS under a letter of transmittal from the SLO that: 1. Describes the purpose and all proposed uses of the public facility such as types of programming, recreation activities, and special events including intended users of the new facility and any agency, organization, or other party to occupy the facility. Describe the interior and exterior of the facility, such as office space, meeting rooms, food/beverage area residential/lodging area, classrooms, gyms, etc. Explain how the facility will be compatible with the outdoor recreation area. Explain how the facility and associated uses will significantly support and enhance existing and planned outdoor recreation resources and uses of the site, and how outdoor recreation use will remain the primary function of the site. (The public's outdoor recreation use must continue to be greater than that expected for any indoor use, unless the site is a single facility, such as a swimming pool, which virtually occupies the entire site.) 2. Indicates the exact location of the proposed public facility and associated activities on the site's Section 6(f) map. Explain the design and location alternatives considered for the public facility and why they were not pursued. 3. Explains who will own and/or operate and maintain the facility? Attach any 3rd party leases and operation and management agreements. When will the facility be open to the public? Will the facility ever be used for private functions and closed to the public? Explain any user or other fees that will be instituted, including the fee structure. 4. Includes required documents as a result of a completed NEPA process (Steps 5 — 7). Proceed to Steps 5 through 7 n.110' Step 4. Proposals for Temporary Non-Conforming Use, Significant Change in Use, and Sheltering Facilities (See LWCF Manual for guidance) A. Proposal for Temporary Non-Conforming Use Prior to developing this proposal, you must consult the LVVCF Manual for complete guidance. NPS must review and decided on requests for temporary uses that do not meet the requirements of allowable activities within a Section 6(f) area. A temporary non- conforming use is limited to a period of six months (180 days) or less. Continued use beyond six-months will not be considered temporary, and may result in a Section 6(f)(3) conversion of use requiring the replacement of converted parkland. For NPS review, describe the temporary non-conforming use (activities other than public outdoor recreation) in detail including the following information: 1. A letter of transmittal from the SLO recommending the proposal. 2. Describe in detail the proposed temporary non-conforming use and all associated activities, why it is needed, and alternative locations that were considered and why they were not pursued. 3. Explain length of time needed for the temporary non-conforming use and why. 4. Describe the size of the Section 6(f) area affected by the temporary non-conforming use activities and expected impacts to public outdoor recreation areas, facilities and opportunities. Explain efforts to keep the size of the area impacted to a minimum. Indicate the location of the non-conforming use on the site's 6(f) map. 5. Describe any anticipated temporary/permanent impacts to the Section 6(f) area and how the sponsor will mitigate them during and after the non-conforming use ceases. 6. Consult the LWCF Manual for additional requirements and guidelines before developing the proposal. Proceed to Steps 5 through 7 Page 6 of 12 NPS Form 10-904 (Rev. 09/2016) OMB Control No. 1024-0031 National Park Service Expiration Date 0 1 /3 1 /2020 B. Proposal for Significant Change in Use Prior to developing the proposal, you must consult the LWCF Manual for complete guidance. NPS approval must be obtained prior to any change from one eligible use to another when the proposed use would significantly contravene the original plans or intent for the area outlined in the original LVVCF application for federal assistance. Consult with NPS for early determination on the need for a formal review. NPS approval is only required for proposals that will significantly change the use of a LWCF-assisted site (e.g., from passive to active recreation). The proposal must include and address the following items: 1. A letter of transmittal from the SLO recommending the proposal. 2. Description of the proposed changes and now they significantly contravene the original plans or intent of LWCF agreements. -3. Explanation of the need for change in use and how the change is consistent with local plans and the SCORP. 4. Consult the LWCF Manual for additional requirements and guidelines before developing the proposal. Proceed to Steps 5 through 7 C. Proposal for Sheltering Facilities Prior to developing this proposal, you must consult the LWCF Manual for complete guidance. NPS must review and decide on all proposals to shelter an existing outdoor recreation facility or construct a new sheltered recreation facility within a Section 6(f) area regardless of funding source. The proposal must demonstrate that there is an increased benefit to public recreation opportunity. Describe the sheltering proposal in detail, including the following: 1. A letter of transmittal from the SLO recommending the proposal. 2. Describe the proposed sheltered facility, how it would operate, how the sheltered facility will include recreation uses that could typically occur outdoors, and how the primary purpose of the sheltered facility is recreation. 3. Explain how the sheltered facility would not substantially diminish the outdoor recreation values of the site including how the sheltered facility will be compatible and significantly supportive of the outdoor recreation resources present and/or planned. 4. Explain how the sheltered facility will benefit the total park's outdoor recreation use. 5. Describe efforts provided to the public to review the proposal to shelter the facility and has local support. 6. Document that the sheltered facility will be under the control and tenure of the public agency which sponsors and administers the original park area. 7. Consult the LWCF Manual for additional requirements and guidelines before developing the proposal. Proceed to Steps 5 through 7 Step 5. Summary of Previous Environmental Review (including E.O. 12372- Intergovernmental Review) To avoid duplication of effort and unnecessary delays, describe any prior environmental review undertaken at any time and still viable for this proposal or related efforts that could be useful for understanding potential environmental impacts. Consider previous local, state, federal (e.g. HUD, EPA, USFVVS, FHVVA, DOT) and any other environmental reviews. At a minimum, address the following: OCPR does not have an environmental review on file for Orion Oaks (acquired in 1980). 1, Date of environmental review(s), purpose for the environmental review(s) and for whom they were conducted. 2. Description of the proposed action and alternatives. 3. Who was involved in identifying resource impact issues and developing the proposal including the interested and affected public, government agencies, and Indian tribes? 4. Environmental resources analyzed and determination of impacts for proposed actions and alternatives. 5. Any mitigation measures to be part of the proposed action. 6. Intergovernmental Review Process (Executive Order 12372): Does the State have an Intergovernmental Review Process? Yes • No • . If "Yes", has the LVVCF Program been selected for review under the State Intergovernmental Review Process? Yes • No O. If 'Yes", was this proposal reviewed by the appropriate State, metropolitan, regional and local agencies, and if so, attach any information and comments received about this proposal. If proposal was not reviewed, explain why not 7. Public comment periods (how long, when in the process, who was invited to comment) and agency response. 8. Any formal decision and supporting reasons regarding degree of potential impacts to the human environment. 9. Was this proposed LWCF federal action and/or any other federal actions analyzed/reviewed in any of the previous environmental reviews? If so, what was analyzed and what impacts were identified? Provide specific environmental review document references. Use resource impact information generated during previous environmental reviews described above and from recently conducted site inspections to complete the Environmental Screening Form (ESF) portion of this PD/ESF under Step 6. Your ESF responses should indicate your proposal's potential for impacting each resource as determined in the previous environmental review(s), and include a reference to where the analysis can be found in an earlier environmental review document. If the previous environmental review documents contain proposed actions to mitigate impacts, briefly summarize the mitigation for each resource as appropriate. The Page 7 of 12 NPS Form 10-904 (Rev. 09/2016) OMB Control No 1024-0031 National Park Service Expiration Date 01/31/2020 appropriate references for previous environmental review document(s) must be documented on the ESF, and the actual document(s) along with this PD/ESF must be included in the submission for NPS review. Proceed to Steps 6 through 7 Step 6. Environmental Screening Form (ESF) This portion of the PD/ESF is a working tool used to identify the level of environmental documentation which must accompany the proposal submission to the NPS. By completing the ESF, the project sponsor is providing support for its recommendation in Step 7 that the proposal either: 1. meets criteria to be categorically excluded (CE) from further NEPA review and no additional environmental documentation is necessary; or 2. requires further analysis through an environmental assessment (EA) or an environmental impact statement (EIS). An ESF alone does not constitute adequate environmental documentation unless a CE is recommended. If an EA is required, the EA process and resulting documents must be included in the proposal submission to the NPS. If an EIS may be required, the State must request NPS guidance on how to proceed. The scope of the required environmental analysis will vary according to the type of LWCF proposal, For example, the scope for a new LWCF project will differ from the scope for a conversion. Consult the LWCF Manual for guidance on defining the scope or extent of environmental analysis needed for your LWCF proposal. As early as possible in your planning process, consider how your proposal/project may have direct, indirect and cumulative impacts on the human environment for your type of LWCF action so planners have an opportunity to design alternatives to lessen impacts on resources, if appropriate. When used as a planning tool in this way, the ESF responses may change as the proposal is revised until it is ready for submission for federal review. Initiating or completing environmental analysis after a decision has been made is contrary to both the spirit and letter of the law of the NEPA. The ESF should be completed with input from resource experts and in consultation with relevant local, state, tribal and federal governments, as applicable. The interested and affected public should be notified of the proposal and be invited to participate in scoping out the proposal (see LWCF Manual Chapter 4). At a minimum, a site inspection of the affected area must be conducted by individuals who are familiar with the type of affected resources, possess the ability to identify potential resource impacts, and to know when to seek additional data when needed. At the time of proposal submission to NPS for federal review, the completed ESF must justify the NEPA pathway that was followed: CE recommendation, production of an EA, or production of an EIS. The resource topics and issues identified on the ESF for this proposal must be presented and analyzed in an attached EA/EIS. Consult the LWCF Manual for further guidance on LWCF and NEPA. The ESF contains two parts that must be completed: Part A. Environmental Resources Part B. Mandatory Criteria Part A: For each environmental resource topic, choose an impact estimate level (none, negligible, minor, exceeds minor) that describes the degree of potential negative impact for each listed resource that may occur directly, indirectly and cumulatively as a result of federal approval of your proposal. For each impacted resource provide a brief explanation of how the resource might be affected, how the impact level was determined, and why the chosen impact level is appropriate. If an environmental review has already been conducted on your proposal and is still viable, include the citation including any planned mitigation for each applicable resource, and choose an impact level as mitigated. If the resource does not apply to your proposal, mark NA in the first column. Add any relevant resources (see A.24 on the ESF) if not included in the list. Use a separate sheet to briefly clarify how each resource could be adversely impacted; any direct, indirect, and cumulative impacts that may occur; and any additional data that still needs to be determined. Also explain any planned mitigation already addressed in previous environmental reviews, Part B: This is a list of mandatory impact criteria that preclude the use of categorical exclusions, If you answer 'yes" or 'maybe" for any of the mandatory criteria, you must develop an EA or EIS regardless of your answers in Part A. Explain all "yes' and "maybe" answers on a separate sheet. Page 8 o1 12 NPS Form 10-904 (Rev, 09/2016) 019113 Control No. 1024-0031 National Park Service Expiration Date 01/31/2020 A. ENVIRONMENTAL RESOURCES Indicate potential for adverse impacts. Use a separate sheet to clarify responses per instructions for Part A on page 9. Not Applicable - Resource does not exist NolNegligible Impacts - Exists but no or negligible impacts Minor Impacts Impacts Exceed Minor EA/EIS required More Data Needed to Determine Degree of Impact FA/EIS required 1. Geological resources; soils, bedrock, slopes, stroambeds, landforms, etc. X 2. Air quality X 3. Sound (noise impacts) X 4. Water quality/quantity X 5. Stream flow characteristics X 6. Marine/estuarine X 7. Floodplains/wetlands X 8. Land use/ownership patterns; property values; community livability X 9. Circulation, transportation X 10. Plant/animal/fish species of special concern and habitat; state/federal listed or proposed for listing X 11. Unique ecosystems, such as biosphere reserves, World Heritage sites, old growth forests, etc. X 12. Unique or important wildlife/ wildlife habitat X 13. Unique or important fish/habitat X 14. Introduce or promote invasive species (plant or animal) X 15. Recreation resources, land, parks, open space, conservation areas, rec. trails, facilities, services, opportunities, public access, etc. Most conversions exceed minor impacts. See Step 3.8 X 16. Accessibility for populations with disabilities X 17. Overall aesthetics, special characteristics/ features X 18. Historical/cultural resources, including landscapes, ethnographic, archeological, structures, etc. Attach SHPO/THP 0 determination. X 19. Socioeconomics, including employment, occupation, income changes, tax base, infrastructure X 20. Minority and low-income populations X 21. Energy resources (geothermal, fossil fuels, etc.) X 22. Other agency or tribal land use plans or policies x 23. Land/structures with history of contamination/hazardous materials even if remediated X 24. Other important environmental resources to address. X Page 9 of 12 NYS Form 10-904 (Rev. 09/2016) 0.1VIl3 Control No. 1024-0031 National Park Service Expiration Date 01/31/2020 B. Mandatory Criteria] If your LWCF proposal is approved, would it... Yes No To Be Determined 1. Have significant impacts on public health or safety? X 2. Have significant impacts on such natural resources and unique geographic characteristics as historic or cultural resources; park, recreation, or refuge lands, wilderness areas; wild or scenic rivers; national natural landmarks; sole or principal drinking water aquifers; prime farmlands; wetlands (ED. 11990); floodplains (ED 11988); and other ecologically significant or critical areas. X 3. Have highly controversial environmental effects or involve unresolved conflicts concerning alternative uses of available resources [NEPA section 102(2)(E)r X 4. Have highly uncertain and potentially significant environmental effects or involve unique or unknown environmental risks? X 5. Establish a precedent for future action or represent a decision in principle about future actions with potentially significant environmental effects? X 6. Have a direct relationship to other actions with individually insignificant, but cumulatively significant, environmental effects? X 7. Have significant impacts on properties listed or eligible for listing on the National Register of Historic Places, as determined by either the bureau or office. (Attach SHPO/THPO Comments) X 8, Have significant impacts on species listed or proposed to be listed on the List of Endangered or Threatened Species, or have significant impacts on designated Critical Habitat for these species. X 9. Violate'a federal law, or a state, local, or tribal law or requirement imposed for the protection of the environment? X 10. Have a disproportionately high and adverse effect on low income or minority populations (Executive Order 12898)? X 11. Limit access to and ceremonial use of Indian sacred sites on federal lands by Indian religious practitioners or significantly adversely affect the physical integrity of such sacred sites (Executive Order 13007)? X 12, Contribute to the introduction, continued existence, or spread of noxious weeds or non-native invasive species known to occur in the area, or actions that may promote the introduction, growth, or expansion of the range of X Environmental Reviewers The following individual(s) provided input in the completion of the environmental screening form. List all reviewers including name, title, agency, field of expertise. Keep all environmental review records and data on this proposal in state compliance file for any future program review and/or audit. The ESF may be completed as part of a LWCF pre-award site inspection if conducted in time to contribute to the environmental review process for the proposal. 1. Donna Folland, Senior Planner 2. Sarah Cook-Maylen, Natural Resources Coordinator 3. The following individuals conducted a site inspection to verify field conditions. List name of inspector(s), title, agency, and date(s) of inspection. 1. 2. 3 State may require signature of LWCF sub-recipient applicant here: Date: Step 7. Recommended NEPA Pathway and State Appraisal/Waiver Valuation First, consult the NPS list of Categorical Exclusions (CEs). If you find your action in the CE list and you have determined in Step 6A that impacts will be minor or less for each applicable environmental resource on the ESF and you answered "no" to all of the "Mandatory Criteria" questions in Step 68, the proposal qualifies for a CE. Complete the following "State LACE Environmental Recommendations" box indicating the CE recommendation. If you find your action in the CE list and you have determined in Step 6A that impacts will be greater than minor or that more data is needed for any of the resources and you answered "no" to all of the "Mandatory Criteria" questions, your environmental review team may choose to do additional analysis to determine the context, duration, and intensity of the impacts of your project or may wish to revise the proposal to minimize impacts to meet the CE criteria. If impacts remain at the greater than minor level, the State/sponsor must prepare an EA for the proposal. Complete the following "State Environmental Recommendations" box indicating the need for an EA. Page 10 of 12 NPS Form I 0-904 (Rev. 09/2016) OMB Control No. 1024-003 I National Park Service Expiration Date 01/31/2020 If you do not find your action in the CE list, regardless of your answers in Step 6, you must prepare an EA or EIS. Complete the following "State Environmental Recommendations" box indicating the need for an EA or EIS. State NEPA Pathway Recommendation € I certify that a site inspection was conducted for each site involved in this proposal and to the best of my knowledge, the information provided in this LWCF Proposal Description and Environmental Screening Form (PD/ESF) is accurate based on available resource data. All resulting notes, reports and inspector signatures are stored in the state's NEPA file for this proposal and are available upon request. On the basis of the environmental impact information for this LWCF proposal as documented in this LWCF PD/ESF with which I am familiar, I recommend the following LWCF NEPA pathway: 111 This proposal qualifies for a Categorical Exclusion (CE). • CE Item #: • Explanation: E This proposal requires an Environmental Assessment (EA) which is attached and has been produced by the State/sponsor in accordance with the LWCF Program Manual. E This proposal may require an Environmental Impact Statement (EIS). NPS guidance is requested per the LWCF Program Manual. Reproduce this certificate as necessary. Complete for each LWCF appraisal or waiver valuation. State Appraisal/Waiver Valuation Review Property Address: Real property value: I certify that: Date of appraisal transmittal letter/waiver: Effective date of value: E A State-certified Review Appraiser has reviewed the appraisal and has determined that it was prepared in conformity with the Uniform Appraisal Standards for Federal Land Acquisitions. OR E The State has reviewed and approved a waiver valuation for this property per 49 CFR 24.102(c)(2)(ii). SLO/ASLO Original Signature: Date: Typed Name Title Agency Page ii of 12 NPS Form 10-904 (Rev. 09/2016) OMB Control No, 1024-0031 National Park Service Expiration Date 01/31/2020 NOTICES Paperwork Reduction Act Statement In accordance with the Paperwork Reduction Act (44 U.S.C. 3501), please note the following. This information collection is authorized by the Land and Water Conservation Fund Act of 1965 (54 U.S.C. 2003 et seq.). Your response is required to obtain or retain a benefit. We use this information to obtain descriptive and environmental information about the proposal. We may not conduct or sponsor and you are not required to respond to a collection of information unless it displays a currently valid Office of Management and Budget control number. OMB has assigned control number 1024-0031 to this collection. Estimated Burden Statement Completion times vary widely depending on the use of the form, from approximately 30 minutes to complete the cover page only to 500 hours for a difficult conversion of use. We estimate that the average completion time for this form is 8 hours for an application, 2 hours for an amendment, and 112 hours for a conversion of use, including the time necessary to review instructions gather data and review the form. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Information Collection Officer, National Park Service, 12201 Sunrise Valley Drive, MS-242 Rm. 2C114, Reston, VA 20192. Please do not send your completed form to this address; but rather to the address at the top of the form. Page 12 of 12 Land and Water Conservation Fund Application 2018 Organization: Oakland County LW18-0041 Application Narrative I. Project Description Oakland County Parks and Recreation (OCPR) 2018 LWCF application is for the replacement of a fishing pier, concrete boat ramp and floating dock at Orion Oaks County Park. These amenities are currently existing, but have reached the end of their useful life and are in need of replacement. Their replacement will also allow OCPR an opportunity to implement Universal Design guidelines for these amenities, which will be a significant improvement to the overall recreation experience. These amenities are all accessed off an existing parking lot on Joslyn road, and provide access on the east side of Lake Sixteen. In addition, the project includes the improvement of a 160-linear-foot by 8-foot-wide aggregate trail connecting the parking lot to the fishing pier, as well as the improvement of the parking lot to include 2 ADA spaces (one van accessible) with concrete, striping and signage. Orion Oaks is a 916-acre park near the center of the county but in the northeastern quadrant. The park provides passive recreation amenities including trails and lake access. It also includes a very popular dog park with a specially designated dog swimming dock. Lake Sixteen is 104 acres and has a small island at the south end. It has approximately 2.5 acres of shoreline and is 30+ feet in depth. Fish surveys at the lake have documented bullhead catfish, bluegill, pumpkinseed sunfish, largemouth bass, northern pike and lake chubsucker. II. Project Justification and Support: OCPR is proposing the Lake Sixteen Access Improvements project to the LVVCF because we know that our residents value fishing, boating, and water access in Oakland County. We understand that it is our responsibility to help facilitate this access to our natural resources in a sustainable, safe, and accessible way. OCPR worked with a consultant to conduct a county-wide resident survey in 2017. This survey showed that both canoe & kayak launch sites, and access to boating/fishing opportunities were both in the top 3rd of recreational opportunities that people in Oakland County have a need for. This amounts to approximately 211,000 residents having a need for canoe & kayak launch sites, and 194,000 residents having a need for boating/fishing access in the county. While the survey only captured data from Oakland County residents, our parks are open to non-residents as well. Oakland County is robust with lakes, however not all have public access. OCPR is committed to not only providing public access for fishing and boating, but we are working diligently toward providing Universal Access as we upgrade and improve our park system. The 2017 survey also asked residents how they would like to see their tax dollars invested at the parks. The top three responses were: • Fix up and repair older structures and playgrounds • Fix up and repair roads and parking lots • Make facilities more accessible for everyone This project meets all 3 of those top responses by fixing (replacing) older structures (the fishing pier is 25 years old), fixing up roads and parking lots (with the addition of concrete ADA spaces and improved pathway access), and making facilities more accessible for everyone, which this project does through Universal Design. 03/05/2018 Page 1 of 3 Land and Water Conservation Fund Application 2018 Organization: Oakland County LW18-0041 Application Narrative SEMCOG's Park Finder indicates 36 park sites within Oakland County that provide public boating access. These include State, County, Metropark and local municipal sites. In a county with more than one million residents, maintaining those 36 sites and creating additional boating access is justified. Park Finder also shows 58 sites with public fishing access in Oakland County. Again, with a population of 1.2 million and covering 910 square miles, there is a need to continue to maintain this type of public access at our county parks. In the OCPR 2018-2022 Recreation Master Plan, this project can be found specifically on page 10-27, in the Strategic Action Plan Objective 12: Reinvestment in Assets and Infrastructure. Both the "Boat Launch Concrete Ramp and Dock Replacement" and "Fishing Pier Replacement" are listed as specific projects to be completed at Orion Oaks within the timeframe of this plan. The results of the pubic survey can be found in Chapter 6: Recreational Resources. III. Project Design: The project consists of 3 main components: Fishing Pier Replacement, Boat Launch Ramp and Dock Replacement, and Parking Lot and Pathway Improvements. Fishing Pier Replacement — The pier is being replaced in its current location, It is easily accessed from the parking area and in a location good for fishing. The pier is 200 feet long, with a40' x 8' "T" section at the end for fishing. The T section will have lowered railings all the way around, and will include 2 benches with backs and arm rests, and tackle box stands at the ends of each bench. The pier will have a fully accessible transition platform. Boat Launch Ramp and Dock (loading pier) Replacement — The boat launch is currently cracked and heaving, and the adjacent dock/loading pier needs replacement. Parking Lot and Pathway Improvements — The project also entails improving the pathway from the parking lot to the fishing pier. The boat launch and loading pier/dock are immediately off the parking area so there is not a specific "pathway' to access them. However, the fishing pier is 160 feet south of the parking area. This project will create 2 accessible parking spaces (including one van accessible space) including concrete, striping and signs. It will also provide improvements to the pathway to create a stable, compacted aggregate surface from the parking spaces to the fishing pier. This project is the replacement of existing amenities which should have no new/negative impacts on the natural resources at the site. Regarding the prevention of crime, the site is very visible and easily accessed from the parking lot. Property lines are well defined and fenced, and access is monitored with gates. Staff and the Oakland County Sheriff's Office patrol the park regularly. The public entrance to the park from Joslyn Road is well-defined with an OCPR/park sign. OCPR promotes our parks and facilities through a variety of mechanisms, including our Web site, social media (Facebook, Twitter, Instagram), press releases, and printed promotional materials such as brochures and flyers. Whenever we make significant improvements to our parks we promote them on our Web site and send out a press release to the media and partner organizations. We anticipate a grand 03/05/2018 Page 2 of 3 Land and Water Conservation Fund Application 2018 Organization: Oakland County LW18-0041 Application Narrative re-opening event at the new fishing pier inviting residents to experience the new and improved lake access and providing fishing demonstrations. IV. Additional Information: OCPR does charge a vehicle access fee for entry into most of our parks. Daily park entry is $5 for residents or $12 for non-residents per vehicle. The annual pass fees are $30 for residents and $48 for non-residents. We do offer discounts for seniors, adaptive, military and veterans. We do not currently offer a fee-reduction policy for low-income users. However, this is something we continue to research and would like to implement in the future. OCPR has one current conversion — the addition of a cell tower at Addison Oaks. We are in the process of mitigating that conversion with the purchase of property adjacent to White Lake Oaks. This was preliminarily approved by the MDNR and the property was closed on last year. We are putting together our final mitigation paperwork at this time and anticipate having the conversion mitigated before September 1, 2018. We have no "Residents Only" parks in our system — we welcome guests from both within and outside Oakland County to visit our beautiful park system. There is no public opposition to our project. In fact, based on our 2017 county-wide survey results, we feel confident that this is exactly the type of project our residents are asking for. 03/05/2018 Page 3 of 3 Erjsting Fishing Pier And' Boat Launch Area To Be Removed And Replaced, - • i.i&iit,W7 ' ' !MIMIC Legend 1=1 Orion Oaks County Perk * Project Location - Roads Orion Oaks Fishing Pier And Boat Launch Replacement Orion Oaks County Park 2301 W Clarkston Road, Lake Orion, MI 48360 5E17.1 OF GrAKLAND COUNTY PARKS Cakfand County Perks and Recreation Walkinsi.akeRcad Waterford, MI 24-84153-0906 ....cialland[ounsvParl,,corn ommissioner Thomas Middleton, DistriC Chairperson, Finance Committee FISCAL NOTE (MISC . #18084) March 21, 2018 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: PARKS & RECREATION — SUPPORT OF APPLICATION FOR A 2018 LAND AND WATER CONSERVATION FUND GRANT FOR REPLACEMENT OF A FISHING PIER, BOAT LAUNCH AND DOCK AT ORION OAKS COUNTY PARK To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Resolution authorizes the 2018 Land and Water Conservation Fund grant application from Michigan Department of Natural Resources for the replacement of fishing pier, boat launch and dock at Orion Oaks County Park. 2. The grant application is requesting $65,500 from the 2018 Land and Water Conservation Fund program with a fifty percent (50%) local match of $65,500 from the Parks and Recreation Fund. 3. Construction of this project is forecasted for FY2020. 4. A budget amendment is not required at this time. FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Resolution #18084 March 21, 2018 Moved by Fleming supported by Gershenson the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Kochenderfer, Kowall, Long, McGillivray, Middleton, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (19) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). ,5D,2_41 3/) -3/ I HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO NCI_ 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 21, 2018, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 21 6' day of March, 2018. Lisa Brown, Brown, Oakland County MI" - I *Nap. aplp4 uttF7931.oist 102 Na. 117625 Deed under Act 19, P. A. 1980 A\ THIS INDENTURE, Made this Cur Lord, 1980. 39th dny of December, In the year of ft/ BY AND BETWEEN, The DEPARTMENT OF NATURAL RESOURCES for the STATE OF \I M1CHIOAN, by virtue of the authority of Act 17 of Publie Acts 1921, ns emended, fOli Act 380 of Public Acts of 1965, am nmendod And Act 19 or Public Actm or 1980, sporty of the first port, Crantor, nod COUNTY OF OAKLAND, Onklnnd County Pork and Revrentton Commission, 2800 Watkile Lake Rond,'Pontinc, Michigan 48054, party of the eevond pert, Crentee 14 I 'NESS wrn, That WHEREAS, thu County of Oakland hes complied with the provietone or wild Act 19, P. A. 1980 AR r011ArdA to tho promluee hovel:tarter doacrihed. AND WHEREAS, eald lands are to be conveyed poreonnt to the provisinoe of Act 19, Public Atte 19801 and connietent wtth the provieions of Federn1 Land (Ind Water Conaervntion Fund Act or 1965, nm mended. NoW THEREFORE, THIS INDENTURE WITNESSETII, Thai the sAid DEPARTMENT OF NATURAL RESOURCES, for the STATE OF MICRIOAN, party of the first pelt, aut aforeanid, acting for and in behalf of tho Stato under And by virtne or the authority vysled in it by itaid Act 19, Public Acte of 1980, in consideration or the sum of Five Rundred Thoueand and NO ($500,000,00) Dollar*, paid by Held party of the eecond part, in accordance with Act 19, Publio /WAN or 1980, the receipt whereof ie hereby acknowledgod, and In further vonsiderntion or the performnnce and observance by the County of Oakland of ilot covenente, conditions and restrictions hereinafter set: forth, doeo by thoso pro:mode, grnnt, eonvey, release and (init.-claim unto the maid County or Oakland, petty of the necond pert, and to its euccemeore and :lantana, all the tight, title nod intereet nequired by the Stott) in and to all of the promieve $itunted in the Townehip of Orlon, County of Oakland, and State of Michigant Townahlp Four (4) North, Range Ten (10) BA011 Part of Sections Sixteen (16), Seventeen (17)1 Eightven (18), Twenty (20), and Twenty-woe (21), more particolmrly dencribed in Schedolo "A", Peges Ono (1) end Two (2), attnehod horeto and herewith incorporated by reftrenco, 4.44 1.1 7 6 SUAJECT TO the Col howl i covenante, condi! Ione nod rest rict,po a wh County or Oakland does by necept finial of this inetroment vollpland SAree It will faithfully perrorm end oheerve, to-witt 11Pr! The !node nhove described Khali la, dedleated in pAltr to public outdoor recreation omett. The County or ) uhall not without ptior approval or both the Mt iii Resources Commiseion nnd the Rooretary or the United Staten Deportmeot of Iuterior convert. the lands librnfo described to othor than public outdoor recreation ones, Such conversion will be approved only ti in the opinion of both the 1.tiAl1gan Nntural Resources Comniesion, end [hit Secretary of the Depart.. moot. of Interior an oh convormion is In accord with the then oxistiog comprehensive statewide outdoor recrontion plan, And then only npon ouvb conditions an the Michigan Natural Reeourcee Commieelon and secretnry or thit Depnrtment of Interlot deem necessary to Asenre tho Aubetitution by the Recorded in 'Aber 239 of Deeds, Page 125 (Lends Division Reeords) PREPARED BY: 1, Roger Lay tin Deportment or Naturnl Rescorree Lendo Division, DAF 30028 Lanett's, Michigan 4890) 77161. is /2' figroc rf M/5 (Reif-J-7 g/ 1. , SUBJECT TO vinivMent$, And )44AntVALintIA of rerord, ond that 14 tilt)/ es nod tn vnt 1,1/tiny/ski - DEC 23 1980 ii — DEC: e± 1980 • . ..1h1111 II • , mu7931rat 193 Coenty of Oakland at other recreation properties of at leaet equal fair market value and of reasonably equivilent usefulneon end location (moo Sectioe 6 (f) (3) of the Federal Land and Weter Conservation Fund Act of 19(5, aa amended), 2. The lendo above demcribed shall. remain on to public hunting And trapping during open alumni' establitthed pursuant to law for the taking of game animals, Rome birth', or fur hearing animals (eve Art 286, Public Acte of 1929, wamended), unless it is mutually anreed by thu Oakland Ceuety Parks sad Recrea-tion Commisaion and the Miehigae Natural Resources Commission to olone A purtion or portions thereof to pobile hunting or , trapping, 3. The lande herein conveyed buying been Aeqeired through attelstance from the Federel hand and Water Coneervntion Fund, the County alien eomply with ench of the provisiene or tho Heritage Connervation and Recrontien Service Manual (GrantseineAld Series) Part 660, Chapter 4, a ropy of which is Attached hereto and herewith incorporne ted by reference, Wherever et term, condition, oblieat(en, or re-quirement thereof refers to the State, such term, rendition, obli-gation, or requirement shall also apply to the County of Oaltlend, (n* the ultimate recipient of the Fedarel.ensistanen in acquiring the euhjeet lande), except where It is clear from the nature of the term, rendition, obligation, or requirlment, that it is to apply solely to the State of Michigan. EXCEPTING AND RESERVING OUT OF THIS CONVEYANCE and elwaya reserving unto the said State of Michigen, all minerni, coal, oil find, Rita, lyieg end being an, within or under the told Jamie hereby conveyed, with full and free liberty and power to the said State of Michigan he duly authorized °Werra, repretteniativee and anaigns, and I taor their lemeeett, agents and workmee, and all ether persons by its Or their authority or permineion, whether already given or hereafter to ha elven, at any time and from time to time, to enter upon maid lendo And take all untiall neeeasary, or convenient means for exploring, working, plying, getting, Laying up, otoring, di-peeing, making merchnnteble, and tnking away the said mineral, veal, all end gne pursuant to the provialeen of Sevtien 12 of Acts 280, Public Aete of 1909, as amended. FURTHER, EXCEPTINC AND RESERVING, to the Stete of Michigan, all eborlainal antiquities ineloding moundm, earth-worke, forte, burial And vitlav aitcm, minus or tither relicm and Alen reeerving the right to explore and excel/Ate for the same, by and through ite duly nuthorixed agents and employee*, yeenmeet to the proviaiont of Aet 173, Public. Acts of 1929. Exemption from County Real Property Transfer Fee in platmtld under nutherity of Seetinn 5(h), 207,505, Compiled Lawn. IN WITNESS WHEREOF, the maid party of the firot part, by the Deputy Director of the Hureee or MalleRvelont Seleiree thereof, 1101144 hereunto euhecrihed its name And Affixed UM 00111 of said Department of Natural itemenrcen the day OM year first hetein above written, ,Signed, Sealed And Delivered In Presence oft 'his DEPARTMENT OF NATURAL RESOURCES for the STATR OF MICHIGAN Willi am 0, Term, Deputy(Di st6r of the Bureau of Management Stir !VON --11rd4 By r) 4 4.r.fr_z, II- ii- Roger ;Ay] In V • 4 • 4. II DEC 23 1980 • b $16 if OE 191 STATE, OP MICHIGAN County of Ingham On this 19th day of December , A.D. l9110, before me, a Notary Puhlie, in and for said County, personally appeared WILLIAM a. TURNEY, Deptity Director of the Bureau of Management Services or tha DEPARTMENT OP NATURAL RESOURCES for the STATE OF MICHIGAN, to ma known to ho tho FIRMS person who executed the within instrument, and who ecknewledged the samo to hi, him free net nod deed mnd the tree act and Lived of the DEPARTMENT OF NATURAL RESOORCES for tfiP STATE OF MICHIGAN, in whese behalf he (WA, L. Rogor No PAW, Inipm ConntY Michigan My commission expires 8/16/81 IF 1 • DEC 23 1980 k e! dr CM ' .1 YAM. . 14 .•• • 110•1•0111.• '7931 195 SCHEDULE A Land in tho Townahip of Orion, County of Oakland, Stato of Michigan, doscritIod ant ALL THAT PORTION OF THE ORION HILLS PROPERTY LYING SOUTH or CLARKSTON ROAD NORTH OP PROPOSED SCRIPPS ROAD- AND WESTERLY OF JOSLYN now A part of Soctionn 1G, 17, 19, 20 and 21, Town 4 Wirth, Range 10 Emit, Orion Township, Oakland County, Michigan, boing dencribod nal Doginninq at tho North 1/4 cornor of said Scotian 171 thence South 1°48'53" Haut, 1297.21 foot; thonco south 00'46131" wont., 2060100 foot; thonco South 02°0239" East, 150,00 foot thence South ti8°46'45" Went, 394,54 foot to a point on thu Wost lino of paid Section 17, said point boing South 01°53'20" East, 1405,22 foot from tho Northwost cornor of Soction 17; thonoo South 01'53'20" East, 1101.07 feot along the Wont lino of said Section boing alno tho contorline of Baldwin Road to tho Wont 1/4 corner of said Section; thonco South 39°59'59" Eant, B05,00 foot along said contorLinot thonco South G6'5718" Wont, 542.55 foot) thence South 01'1041" Bast, 400.02 foott thence South 02042'31" Wont, 1324.75 foot to the Eant line of tho plat of the Wont 1/2 of the Southoast 1/4 of Soction 111, an rocordod in Libor 2, Pogo 24 of Plats,' Oakland County, Michigan rocordn; thence South 02'14'42" East, 330,0 foot along naid lino; thence North 02°33'20" Ent, G60.0 fbett thence South 02°14'42" East, 330.0 foot, thence North 0233'20" Eant, 654,05 foot t thonco North 116°41'36" East, 906.05 foot to a point in the contorline of Baldwin Road; thonco along the following four cournos along naid conterlino, (1) South 03°00110" West, 120.69 foot, and (2) South 03'08'34" West, 67.45 foot, and (3) along a curve to the loft, 244,64 foot, said curve havinq a radius of 600.0 foot, central angle of 23°21'40", and long chord bearing South 00°32'16" Emit, 242.95 root, and (4) South 20°13'06" East, 900,63 Net to tho Northerly line of Koatington Cedars No. 1 nu recorded in Libor 150, Pagan 1 through 4 of Plats, Oakland County, Michigan racordn; thence along said North lino North 69°44'27" East, 102.73 foot, and North 65°07'25" East, 126.1B foot, and North 62'30'23" East, 1527.68 foot, and extending Said line Enatorly along a curvo Lo Lilo right 1590.66 foot, and curve having a radius of 1.00D.0 foot, central nnglo of 50°53'13" and long chord bearing North 07°56'59" EAst, 1546.63 foot t thonco South 66°36'24" Unto 355.05 foot' thence along a curve to the loft, 520.52 foot, said curve having a radius of 1200.0 foot, central angle of 24'49'10" and long chord bearing South 75°59'59" East, $16.44 foot to a,point on the South line of Soction 161 thence North 90°34126" East 2647.97 foot along said line to the South 1/4 corner of void Section 161 thianoo South 04°52'57" East, 170.65 foot: along the North - South 1/4 lino of said Suction 16 extended to a point on the Westerly line of Coslyn Road, 120 foot widol thence along the following six coursos along said lino, (1) along a curve to the-right 367.69 feet, said 'curve having a radiun of 1492.40 foot, central anglo of 1406'57" and long chord bearing North 12°00'35" East, 366.75 foot, and Pap 1 or 2 44 It I - DEC 23 1980 -4•• .«..-1:442;1741.71,41160 •n••n••••=10••••••••••••••••••... ttan9431.11a1.06 (2) North 19°12103" East, 1125.01 feet, and (3) along a curve to the left, 968.63 feet, said curve having a radius or 1849486 feet, central angle or 30°00'05", and long chord bearing North 04012103" East, 957.56 feet, and (4) North 10°47'55" West, 1450.91 feet, and (5) along a curve to the rightp 476.56 feet, aaid curve having a radius of 2924.79 feet, central angle of 09°20'09" and long chord bearing North 0600753" West, 476.02 feet, and (6) North 01°27'27" West, 1310,48 feet/ thence South 117°43'42" West, 239.14 feet; Ounce North 02°16'19" West, 60.00 fact to a point on the North line of Section 161 South 87°43142" West, 426.82 feet along said line to the North 1/4 corner of said Section/ thunce south 97°0B16" west, 2625.03 feet along said line to the Northwest corner of said Suction 16, said point being also the Northeast corner of Section 171 thence South 87°1E007" West, 2428.30 feet along the North lino of Suction 17 to the point of bet-Tinning, the last threo courses being along the center or Clarkston Road. *************Ak The don dpi Ion heroin convoyed Inc Lidos tho lc)] lowlng tax roll parcel s: 09-16.100402 09-17- 200-002. 09-17-351.-0W 09.1g-120-001 09.20-120-001' ,eantatiVi CAJUIllY 1 NI Aoki oil WA CI it icAa 4, 1 iti iii iiiY Cl IIIII V ihni iinntei RIO tiC TA1 id Pal sr VII III Plod 1..y Hee atoto (10 any ' dioiluar wino lb. * ili.n onieliyilith and di /Pull on Wein 4 • tot it lae inno yneta 1 inalaul isli ilia •n" A '1'1 frIsivil^1,M. (ii lit,..eaie f 1 Inn 11; 41114 lp II, !* •1141'11 044•04 0 *I ifiltd V •1374614 a / thi,M, litlaii rIGIIAN u-n Y, faly 1 reh•litaP Ito. I I. AM gnii, 11101 Al viwitoo '044';''.1i Z1, n.1 • 1980 ee•—•••..t.,airawimijk .ia.r1r1n'"•TIENP itu79311.4E 197 U,S, DEPARTMENT OF THE INTERIOR Heritage Conservation and Recreation Service Manual 11-11kU 51K name 3 at 3111 4AND AND ilett CONSKIVATIDO FUND MAW? AGNIINENT Deseret Provisions , tart 1 Definitions A. The tete "Nat" as gaol berate moms the levitate Coessrvatiou and Itsvreatioa Derives, ticket]. Stets. Department et the Interior. 114 The term "attestor" se used herein mains the Director of tha guitars Coaservitioi ei4 Recremtiot Service, •r any rapreseetstive lawfully delegated the authority to tick tor 'loch Direetort Co The tern *Itsauel" as mead herein matte the Neater' COsaerretion mnd teereetion Service 1401441 (Crisis-fm-Aid Setioe). D. The tors "projectw es used herein Waal a sissle project a coesnlidated project, a project eleaest of a coasolidsted projeat or project stale which is subject .to the project agreement. 16 The tam "Imo" as weld hereto Odaat the Mire or Territory Which it s party te the project seromaont. sad, where applicable. the politico' subdivilion or public agency to which funds its to be titillated pursuit to thle agreement. ithetovet m term, condition1 ohliteliens or requirement Were to the Stets. Push tore, eseditlae, or reeciresent Main sloe apply re the reciplast political aubiteirioe or public sway, except where It im clear from the mature of the term, aostiltion, obligation, or requirement that it is to apply solely to the State, F. The term mencratery" at weed Weis seems the 'meter, of the Interior. or any rePreelatelive lawfully delegeted tho sitthority to alit for each geerstery. Pere Ii - Cc.tluut.g Ateurassee The pastille to the praiset agreesset opeeificilly recognise that the Laid and Water Conservation Peed project orioles as obligotioa is mmiatalo the proem, described in the project eereement lossisteet with the Land and Water Conservation Fund Act end the following reenireentote, 4 NiTthef, it is the artaewledaed intent et ths parties hereto that reeipiltive of aelintaece will use moneys greeted hereunder for the porpoise of this prams, aid that desistence 'rented from the Pond will result is a oet iteresee, sommueentets at least with the Federal oopt-mhs.s, ia a partiaipantta autdotr resresla00• It le istemded by both partiee hereto that assistalts from the fund Wit, he elided Is rather then replies or Me •obotituted ter. Pets and total outdoor recreation fulls. A. The lists *stases ea recipient of this Attailtanttab that it /will Neat the tollovine specific requireoents and the it will further impaal theme requireaente, and the terms of the project agreement, milme say political •ubdiviliee or public agency to whin fund. its trenSferred pureusit to the prosiest agraseent. The Hats also woes that it shot& he respectable for lomplisces with tbe tem of the palest aereseest by such a politital solttlivision or publis weer mid that failure by such polities,. sobeivisies or Wolin agency to so comply shall be deemed s failure by the Stets to imply with the term of this agreement., NEW 07/25/78 (Pros, Dirt Nu, 27) Sheet 1 • Patio 1 of 10 • 1. A •1 lor es IP. 7-11 7, DEC .23' 1980 yiertrentemmaalmortmeretamhomeemarreftmr-r—nommrrrr""—r—' k owl 931 rot 108 U.S. DEPARTMENT OP THE INTERIOR Heritage Conservation and Recreation Service Manual 55E 16 The State agrees that the property described in the project agreement and the deted project C. The list. egress that the benefit to he derived by the United Imes from the full eompliance D. Conservation food mistiness or io looters' to such acquisition or development, and thit, without th4 approttel of tha Itearotery, It shall not he convelted to other then public matdoor boundary• DirettOr Nay mutually dater the area descrilied 14 the project agreessnt end the dated prnisst recreetloo tile but shall ho sminrained io public outdoor ileereation in perpetuity or for the tart of tho lease is the coos of leased property. The Otteretery ohail approve much convereioa only if he tilde it to IDS itti accord with the then stilettos comprehOomive stotivide Outdoor tubetltutioa st other recreation properties of at lomat squill flair market value and of recreation plats sod only upon such aonditione as ha deem mimicry to allure tha sedsomebts equilodlent XII fulling, and location. This replacetrnt land biome' subject Lc Section eiflif) proteatien. The approval of coovereioo chill be At the bola Carrolton ot the Secretary, or hie doeigree, Prior to the completion Of this project, the Imo and thn boundary rip to provide the most satisfactory public outdoor rerreition unit, elicePt thsi acquirsd parcels are afforded Footles Sinai protection ea rood toiaburacoant omitted. knowledge of thou reversionary ibLitiost.s, coorscsion Of eeld property to othet than public outdoor recreatiOs out am s result of Ouch reversionary interest being oserolead lc approved. In receipt of this approval, the Stets airmail to notify the *Broke Of the ionveraloo as soot as poeittolo and to solth approval of replacement property in mgold with •cquisitiort ondfor development of property bubjact to reversionary ihtStetti with fait in the event the NMI provides Land end litter Concervation fund assistant' for the ttpl•comitt vIthis roationahle period of list to the itervists, after the SOUVIrtildi of property takes Om' The previa/One of this paragtaph are oleo applicable toi the ceadittono Olt forth to these provisions.. The State further ousel to etieatuate ouch lambed prpoerties acouirt4 atdiot 441-01opett with fwod stscletanes.thers such louse le terminated prier to Ito full torte due to the ssietxneo of provielone loth less. hewn end agreed to by the tervitet and propettiee oubject te other outstendLos right! mid intsteste thet ray vomit a mimics, whom known and 'greed to by the lietvice. by the Slats with tbe term of this ogreetent is the preservation. trot-ration, end the nit eviiiebir to the woe of the State and of the United kites, and such benefit exceeds to on State to the United lutes Pi an 'mount squill to the exeunt of eseietence estem4s4 under this trey of SOSIStSgel taidef (ho totem of this egreetent4 The State alarm that payment by the Automat by the United Pets* would be inadequate somponaatiest to the United aratee for thy breach by the State 111 tide mereereat. The State further mimes, therefore, that the increase 10 the quality of public outdoor recreation tacilitiet sod 10100t441 which ire immeeuteble end untlecerteinebte ixt•ot the amount of soapy furniched ky the united Ham by soettLiit perforemeie el this agretteent$ oppcoprilsito remedy Lis she snout of 0 itresch by the State Of this agreement Shell be the The State agrees to oomply with the imitate end procedures sat forth In the Netting Coosereatios anA Increeticto Service Welt) Oraoto+in-Ali Manusl,. froeilioos of said Kemal SIO 10sotroisted Cod !lade a pert of the project alrecmOots The nat. agrees that the property sad fecilitiee described is the project torment shall be operated 004 selattined et preieribed by Manuel requiserenis. map mode part of that agreement ia bele' acquired or developed with land and Water NEW 07/25178 (Prog4 air, No. 27) Page 2 of 10 fl - or DEC 23 41980 , "., n•••••••••n•,.....' 1.610 so° , If Losti17931rtku 199 . U.S. DEPARTMENT OF THE INTERIOR Heritage Conservation and Recreation Service Manual ill Flmrim• Pert tifif) Protect Act 4 Pr ELITE If* The LW, IFIT401 thst a permanent record Isbell be kept in the projerk perticipent'e public property records •tre modifiable for public itrepation to the effect that the itopitty *method ti the Hope of the project •ereseent, and the dated project brownie', Itip of that agreleent, bee base •reuired or developed v(th latod eel Writer Conservation eland itaistence and that,it cannot be 'corseted to other than publle M414001 reOrilitt04 urns without the etittee approval of the Secretary of the Wirier. 01 haillidla/litila L. The "tate shell romply with Title Vt of the Civil tight' Amt of ter54 sod Lii ectordance with Title VI of that Act, me person in the United Rates shell, on the itrarahli if facet reltitstr attar) or tattoo''' origin. he included Iron perticipstion to, be issied the Wolk' of, or be allergia subjected to dlearielostion in the use Drury proyatty at facility aarluital Cr developed pureuent to the project •ittasento no State 'hell 1mmediets4 tehe eny eeseures massaery to •ffireteeta this prevision. Thie marmot* Chill tie binding cm the eta. al aty petiritst eukdivisiou et other appropriate pulpits agency to which fond desistance or property "squired or developed with lute essietesee bee been allotment for publio rearotttot Mattis' 1, Inc guts shall eseply sit% 'MI* V% of tile Civil %tights Ant 0444 (41 13.1.11. 1000S) prohibitieg emplepoent dieeriatinetico where (I) the primer, purpose of s grant Is to plevide toptepoint or (I) dieerillioatetp employment pretties* mill Mutt IV unseval treatment of ',Aram who Art or should los banalities from the grest-elded activity. 3, the 'tots *hell comply with the regulationc and eradiate.* prooultrted poreuent to the Civil lights AO of 1164 by the lieerstery ef tit" Interior and the lialteee Coneetvatioe end Asersatioa lervice. 4. The previsimmo of the lira three pereeraphl apply to my pat of the recrestioe Irate' withi* which the wilts" facility or property sate's. The kite *hell not dierrIerinete &rabid cry person OS she hooir of resident., molt to the wont thst reo•eseshle diftaresass in admission or ether Nee may be vainteisod on the buil of eelidenceis eel forth iv the Vassal, fortitt • Projat Assurance. A, The "tete OW comply with lorplicsbIll rOluletioni, Whale, luitivitnes and Teentremeots ierluding Office of Menelevent and Judea Circulate No. A-9, (teellietIon, review, and seeriinstine of federal eseiltrece operate' end project./ and 4-iO1 (Uhliform edmitistretive regoiremette for oveets.in•sid to Orate end betel povanoette) end YNC 74-4 (Cost pranciplee applicablo to paste end "correct. with State lane local eoveineeotei al they relate to the epplieetice, eiceptaree and wee of tddetel funde for this federally easieted project. 04 2121111.Maillitpl 1 to The Application for Federal Aleistsors I:urine the some project weber at the 81104111tf aid asiotietad documents is by thla retorter. mode a part of the agrasosetn NEW 07/25/711 (hog. Dir. to 27) Sheet 2 • P. 4" M6604.41rep4MW - DEC 23 1980 mo7931rot 200 4 U.S, DEPARTMENT OF THE INTERIOR Heritage Conservation and Recreation Service Manual Granto-in. Aid iriai Pert _ODIJ Chautir 4 Pro lest narmatuasinguLrigathin 6601,4, 2. The Stole pes•eseaa legal authority to opply for the grant, and •• finance at eonetruct she propeeed facilities. A resolutioe motion or 'Willer action hes bola duty adopted or palled authorieng the filing of tit* application, including all onderiltesdinge end 61441611410 cootaieed therein, ad directing and euthorieng tho pereoa identified le the •litiol representative of the State to at in counselioe with thm application end to provide rich •ditionel Maturation a shay Ire toquiret. 3, The Bete ha the ability sad internal to fiance the soc-fsdarel shale uf thr mite for the project. Nuttirient Node Will hi evoilehle to agate Olivia operation end malateesoce of the feellittee acquired or developed ky the project. c. IroieCt iletytion I. The project period "hill 'tette with the date of approval of the project streement or the effective date of a waiver of retroactivity and shill terminate at the sod of the •lata or amended prejeet period the project ie eapleted or teteimated sooner in which event the project pitied "hell out a the Site of sompletlon or tersinetion per ptclect statute "dad to • atialitated Boject, the project period will Weil on the deli the project etsweet is approved. S. Thr date shill transfer to the project swat idintified In the Application for federal nomination or thi Description ant Natifteetioo tore ell funds grated hereititer leapt ;has remiureed to the Bete ta *ever adeitiatrative aperiela. 3. The ewe will cores work oo the prolact te ha aemordad withle a raeonekle tiO4 'far 'wept of Notification that fast* Wive has epprovet on4 seem that the project ell be proacutet to soopletios with reeionable diligence. 4. The Batt will require the facility to be designed to amply with the "American etenfard Opeciticetiouto for Kaking lulltinge ad herniae Aneeseible to, and Neale by, the rhYsirollY Mmidtovilvd.41 bomber Allidibill, a modified (41 ori 101.11.7°)). The Stets will Si responsible for toodurtlts inspections to Wore complianta with these epeciriretteme by the cesiractor. }. The Stets shall secure completive of the work in accordant' with approved eonetrurtion pleas and specifications, and OW ottme tompllawas with all applitable federal, lists, local las and 64 16 66 6660 the prelim •everee by the project agreement, ittcluding future stases of 'the preleatp cannot be tompletee its 'cartage with the plena and •arifiatione for the projsett the Bate shell briag the protect to a polite of nitration"' Iliefulaie mad upon by the Sate eat the Direttor or hie Mitten**. 7. The Stets will provide for and WILAtgia 46.0,0t0pt sad adequate erchikettarel etteiectritta supervieibe mod Isepaction at the otteetacrion site to insure thet the coapleted Mori •gniarma with ta approvet plena and •peeificatiottei thet it wilt tartish prove's reports swa "wen ether istotwatiee ii the MS eel /MOUS. NEW 07125i7I (Pros. Mt $ No. 27) 1190 4 of 10 • It DEC 23 1980 •n• • •PP• • • 77.• Via • qi 44144whib • ...MI. -Am • INF V15E17931tASE 201 V,S. DEPARTMENT OF THE INTERIOR Heritage Conservation and Recreation Service Manual IflLiiidSi ii 5fIC S. The gtatt will ecaply with thir torso of Title 11 on4 11th o Ill, the Uniform itelocsion Aseietance s.d glut Property Acquisition Policies Act of WU if.6. 1.11.640, 04 Stet, 101* (1070), sod the •rplicable •taolatione and procedoroo topleoanting ouch Act for all reel property acquisition' and whorl applieable ahall satyrs that tha Act hot bun •epileu with fel property to be developed with Ailiftmflet under rhe project agrooment. 2, The Ilt4t. will 'apply with tho provision@ of Inelotive Orisr 11118, relating to evolustion of flood Wilder ittecutivir Order 11214, relating to the provontions iotivolos.debaieroot or velar pollution, and Esscutive order 11000 relating 1.0 the protestios of watteodp, 10, It Will cooply with the flood Intimate purchase regoiranonto of Section lOf(a) of the Pitiod Disaster protection Act of 1911, Public Law 13-214, 17 Stet. 073, approved beausear 11, 1076, Section 102(e) requires, on sod otter March 2, 1071, the) pinches. of flood insurance in •emounities whir. Wadi itIlia4004 ii available ii a condition for the receipt Of soy Vadirel financial meet/tame for construction or ecquipition porpoise for use in any urea that has been idontilied by the fierotcry of the Deportment of Nowlin and UtWIN Dovalopeen1 Oa as Still h4V1011 spacial flood Dotards, Tho Ovate *Federal financiot •olataoce includes any fors of Wan, grant, went', issur•ote moult, rebus, subsidy, dissuir smaletaneo loan or grant, or any other fors of afoot or isdirsol Nieto!. eellistences 11. The lists viii insure the the feellitime under Ito ownership, lasts or supervision which •hall be ultimo/I is tho acmonpliehoont of rho project ore root listed on the llaviravourtel Protectioo Aganop'e (1110 hat of Vistula" Vacilltiee, pursuent to SO CYll, Part 1540 end that it will notify 0, kots of the receipt Of any COonunitatiO4 INS the UitietOr Of the IPA Office of Pailful Activitios indicelting that o fullity to he utilimed is the project Is under •usigerstion for lifting by the MIA, The State agrees to simply with all applicable stead/rile, order., or mutation, leered pur000nt to the Close Air Act of 1.1?0, Tho Stets furthor situp to ioesrt thle cleula ioto any footrest er inOtoeteSet is Retell Of 0100,000. 11, it will Helot the FPI in its eestillotocs with Sutton 106 of the Mationel UlOtoris Presarvatin0 Act of 1064 As opendrd (le V.1.0. 470)D Executive Order 11303, and the AtOsoloilast arid Mistoric Preservation Act of l'Ais (ii 11.141 4S1i1 is esob) by (a) lenrultins with the ltategletoris Ptusrvation Officer on the conduct of jawcptisettona, is wa 00000 rr, to identify properties listed in or eligible for Inclusion in the let boil Delietrr of Cupric flues that ars auldict to officio We 36 CP1 Part 100.0) by the activity, ona optifying tho folderol grantor silent/ of the waste's.' of ony such properties, and by (t) emptying with all requiromente established by the fildifil grantor Opiltp to 'ovoid er u1tIsLs adverse effect' upon such properties, NEW 07/25/76 (Pros, nit', Nos 27) Pato, 5 of 10 - •n•n••n•-•••-•,-.. •••-.- • - • 1••• II 4, 5 • V. wimow .41/poomoikomploosaliwommominlalimmullmpermilifts 4' s Shoat 3 DIE: 23 1980 Le07931roat 202 HS, DEPARTMENT OF THE INTERIOR Heritage Conservation and Recreation Service Manual IcTit.ici Siring Fart 660 Proltrt Art ALI= thapter 4ri..-EISIMLbLULAILLGULT-LUtailig-11 .f D. C Ihsll_ksit thm rallovine PeovirvemnIsi 1. Cootralito for constructioo in •mmai •f 410,000 shell tio owardod through a prates. of competitive, biddine lavolving formal •dvertisioe, with misquote purchaso duscription,, isoolod bids, acid 'Willa ;mains. Caplet of ill ltivor;tossentei, tido, .14 a copy of the introit ihall hi retoioed tot 'titration by the Ottettori 11 The lists *hail iotOrm 111 bidders en •ontracto for comitructlan thu Vidir.1 load* are bitioe wood ti milt le codoetructioe. 2. Writtso ohmic. weirs phial be lemon for oll tiocettoory changes in the facility imiop canstruttod unbar 'entreats. at 410,400 or masa. lush aligns radars shill bo ludo a pert of the project tile aod 'tumid b. bspt •voilabls for audits Contracts for cosottuttio0 'hell inolude I pravilioa for cowialiatim with thg CoPninnd "Anti-diglibecit" est (14 0,4142 474) as oupploneatod by Doportment at Labor regulations (It al, Part 7)1 S. Ma 'tote will comply with athsr procurenont antidotal of Ciroular k-102, Attaahoent 0, olcopt for provigione rolotod to gospliogro with Davis Spoon At rsiairesence (maim roquirad by a proems previdins ouppltmentol tundiaa0 •Shauld oupplimentel fundiss be provided which requirio cospilanci with basis hood Act raquirenattto.ali magorructios contracts awarded by al. grants, ami •ubgrontes io claims of 41,000 shill irialude A prarisimi for conslionoe with such Act (40 UfLOI, 17811 to •-7) and • •uppliumotod by aspartissitt of Labor ululation. (it CU, Port 52. If The State shill insorporate„ or coupe to be iticorporated intu ell seestrurtlon Contracts eicogdine 010,000 (iGG thousood), tha tellaviog provisions! ' "Duthie the portervisom at this contract, the (=tractor agree' as fellow NO The sontrattor will *et glooriolosto spigot •ny implopte or applicant (or egplormint breams. St r*Odi religion, color, goo, or national oasis. 11141 castigator will tom 'climatice potion to eueure thot oppileants era WillgYaig and that tntlinYnoo are treated durine implommit, without reesrd to their toes gravid, color, or notional otioln. Such notion shell ineluds, but oet he limited to, the tollowlriel employment, upgrodinig donation or trash,' FOCIIiitSOUt or raCruitagnt savortleingi layoff or torninstimi rates et pop or othar faros Of cociesnoetion; sod •election for tralaine. ineluding •pproatioeship. The eontreator serfs' to post to •odepiouout places, available to employes* end applioonts for implement, notices to be provided by the •ontrosting officer esttigs forth the IITOTWOOu of thia meedisetisinatioa oleo's. ill) The eeeteeeter will, ie all solioktationo oT odoottivisonTI ref tiplOYOOS placed by or se behalf of ths sootrootot, list. 'hit ell qualified apPlicentdi will yodels. menelderetion ter implaynOnt without mord to race, religion, VOlorp m•s, or motional NEW 07/25/78 ()?rop Din No, 2/) Palos 6 of 30 - DEC 23 1980 IMP 7r. 1'......""1.11411nIr—.seeenomnwi teingaitog 203 U.S. DEPARTMENT OF THE INTERIOR Heritage Conservation and Recreation Service Manual [17/LLE re60 I MEI Etat itadi *(2) Ths tastractor will send to oath labor unich or rept...entitle, of-wothors with, whish ha has a eollective hargiltins settosont or other contract or under.tandihg, hoticeo to In providod by the sooty contracting offittr, adIl,lnR (hi lator orifon ot workiire rsprosentativs of the tontra(tor's comitmonte ond•r 11.stion tU u esocutive Order No. 11244 es asended ilCVI 169 i1970), and shall poet capita of notices in etinopitoome please Ivallabls to •wpioyteit ond applicanti for •mplOysont. "(n) The etstriectOt will comply with .11 provitione of 'Recoil*. °tar No4 1114h, me ameoded, and the rmles, replationa, sod relevant ordett of tht escretary of Labor 45) rho eantrecier will turnish all information and report* rrooirsa by goncosivo ovier No 112441, se smanded, and by the ruts., regulations, end order. of the lecratary of Labor. or Ilortwant thereto, end will With eetalt tO hi) books, feeorde, sod isccotiota by th. elontreoting *Rory the Becrutsry of Labor for purposes of ioveatiptien to secertain compliance with Roth roles*, reguislioms, and order.. In tha •vitat of the mootractor'i stoncospliento with the nondiecrimination oleos.' of this gamma Sr with any ot tolse, Isolation', or °vitro, thit Contract way be csocoltd, terminated, at suspended in whole or to part end thirtontroctot may be doctored io.ligibla for forth., Oritornoent contracts In accordance with proteidores authorited in emotive Order Co. 11240, as social, and such other ignition' say ha ispossd and rowdier' invoked as providad in itmesotive Wet No. 11446, 04 panted, or by rule, replations, or order ef the everorary of Labor,. or me oihirwiee provided by law. MC?) Th. eeetreelef will iedloda ths provieious Of Pstliglichs (1) thfooth (1) in overt subtontract or porch... order unless eitempte4 by rules, mutation, or ot4trs Of tht floarttary 01 Libor iSatild Colima to Section 204 of Iitsmtivis Orior No, 11146, as ewsneeett se that such proviefoo w111 bs bindins upon tech subcontractor or vendor, The toetrestor will telt. .0(6 set(00 with ropeti to any tubeontreCt of ;stitch... ardor me he shntrectin( agency say direct as O WOO. Of 0010[0104 such aantliOns for noncomplionrot vid • houcce , thst In the silent the twottector Im"*" in*olsv‘ la, or hip thmitoof with, ttljatton rith A Subcontrartor or vendor 1114 a reboil of loch direction Of the contracting &sonar, the contrettot soy request the Uolts4 Italie to sotOr Into such litigation to protect ths interoste of the United Stites. 7, The 'tats shall if) thsply with the above provisions in onetrustIon wink curiae out by iteill. (2) assist lad coopetste activity with the Iteritss, Of the Inttrior and the loorstary of Labor to obtatotog the aospliancs of contractors and solecontratisors with tho ellovo convect provisicros and with the Woo, ragolsafoos, and relevant ordort of the Ionian, of Labor, (,) Ot at. and furofsh to the lasretast of the Interior anA to NEU 07/25/78 (I'ros, Dir# Ho. 27) Shout 4 Plign 7 of 10 • * 4 11 a. ..r`rla - DEC 23 1980 400 U.S. DEPARTMENT OF THE INTERIOR Heritage Conservation and Recreation Service Manual Cipuitfy 4 trojoci. Airesillau Gan9t6kVrLntn 66t1.4 • ••n^` •••••n,..1111kna. Leu:793troE 204 the tiorotery of Labor such intormation as they say require for the mupervieloo of ouch compliance, (4) enforce tha oliiisetion of contrertnt, and eubcontractore tnder gulch oravteioes, rut's, tgattattane, rind orders, (11 tali out sanction' one ysnaitiss.for violative of such obligations imposed upon COlarSCLUO and •uhcontrectare by the ' testetary at Labor or the limitary of the interior parguant to Part U. Sulipait V, of riterative Order No, 11144, am amended, rind it, refrain from ontatina into any sontract with s contractor debarred from Government costrecta under Part II, Subpart D. at legrutlwe Order no. ilia*, ae amended. Itt addition, the State agrees that if it toile or ramose to pimply with these utidettokinge, the 110111 may tete any or all of the WisiviAS •WOW tencel, termite/de, or aueliond in Whole or in pert this 'mitt refraie iron tuttendieg any further assietantS to the applicant under the program with tweet to which the !sitar, or ?gloat omitted until satisfactory worms at future compliance hes base received from lurk applicant and refit. the Cele to the Depoitmont el Jungle@ fOr ewroyriato Waal provesdinne, I. CoMilft,oi fultresil I. Na affieiel or employee of the Stela or Federal Coverseent who Liauthorired in his official tapeCity to nepotist., mole, accept, or approve, et to tabs part to iluch Siciliani reeerdithi a contract or Subcontract In comalletiao with this pellet' shell haws any financial or other permit interest in Any tooth rootritut or subooetraet. Mc perm Performing feeders for the Stets or Federal Govoronent in aanneetion with thia projact shall hews it Ciannetal or other pateanill intarolt ether them hie sapioymont or rotontion by the Itati, or teletel Governnent, in any contract or tubcontrecr in connective with thin project. Ito officer or employes or sorb portion retained by the State or Federal Government shall have any finendial or other petticoat interact in toy reel property itquired for this 'reject unlit' such interest is openly diviltieed upon the puhlie letOrtit of thit Stews, and ouch Wirer, employee or woos hat not participstsd is the acquisition for or on behalf alibi Stott. 3, No Pinhole of or delogito to Congraso shall I. admitted Ill any Chase or part or this ogreemont, or to any liesofit to @riot hereupon, uniege such benefit ehell be in the fors at in agreement mad* with a sorwation for its wait bsnofit, 4. The Imo ask the Director Shell he responsible ier enforcina the above conflict of tnterlitt proviliorie. NEW 07125/78 (hog, Dir. N. 27) 4 Pft50. II of 10 # 41, • DEC 23 1980 ••••n•• • 0697931PISE 205 .1* • -1••• U.S. DEPARTMENT OF THE INTERIOR Heritage Conservation and Recreation Service Manual Grantrtin-Aid Part .660 _ =WIWI ['mina ActivaLion 21:1111C - The Stet' will molly with the provisions of the latch Act which provides thet no officer or seployet of the etate whole prieetpel employment, is in connect's,' with any eeti.vity ehteh 4 financed is whole at islet pursuant to this eirtereet shell take part io any of the politiesl activity prescribed ist the Hatth Political Activity Att. 5 U.I.C. SOOt (11601 mith the eareptieed thereto esommoreted. O. Proiatt,Ccese 1, Project sect. •lisihis for essiotssce 6111 be thstersiaei upon the bailie of the •otter(' lit forth 4 the 1444gil ass/ FOlD I4- 2 Thit agreemet may iliciude the use of the isdirest cost wets currently approved' in gamesome with VW 74—A, for the Stitt* thit is a patty to this alre•eent. 42111,11bilitu1lti I. The *tote shell promptly submit lush reports eel documentetiosies the Director may request• Aot 444 advaroed to the 1144 an Polio wow" (mod by the Federal Government) sad shell be deposited in a beak with TDIC insurance 'overage and the baleocee •aces414; the FDIC WOrdp shell be collaterally masted es provided tor is 12 U.S.C. 245. 3. The Stet. •hall mos Any funds received by way it &Arne payomet tram the Waited State, warn the terms of this agreseent solely for the project or project atoms deecribed is the ogroseeatt 4. Properties and Itallittee acquired or developo4 with Fun4 ssaletaate shell be imitable tor isepectios by thi Service at euth intervals de the Director shell respire. The Stele will promptly cobalt mite iospeotioe riparti prepared under icistio" egreements between the Service Bed the hots. 1. iletentiee_end Custodial decuitmilte for Records I. Plitseclil records, eupportios ilpituorMitui •tatigaisal mord', and alt other records pertinent to thia grant shell he rellioel for a period of three pests except the retold; Omit be istaieed beyond the three*year period if audit findlage hare not been resolved. 2. The retentive period surto tree the este of the final espenditove report for the prejoes it the eloaae114ato4 project element. 34 Hite 44 ideal "ornaments are authorised to eubstitote piotof 11. milts Is 1444 of oriels/11 ;mode* NEW 07/25/76 (Pros. Dir. No. 27) Shoat 5 Patju 9 Of 10 y4tcb Act 1. DEC 23 1980 tariMirtst2,06 Page 10 of 10 • U.S. DEPARTMENT OF THE INTERIOR Heritage Conservation and Recreation Service Manual Grant' -in-Ald &Aries Part 660 Proitti Aciikstioa 4. The Secretory ef the interior end the Comptroller General of the Voitsd States, or any Di their duly •uthority.* repressotetives shall him *CCM to any kooks, documeott, papers, and records ef the Stets and lees) eowarements on4 their •uhirmateme whimh.art pertinent I. a specific projest for the purpose of wham audit, •xersinatios, excerpts @IA tramatripts. .11 rilLeaandi.1123,te The Dtrestur may temporarily sompmed Moral essielenee tinder the proviso, pelutirg cnrriorte• OCIL.. by the State or poodle" • &relate* to terotoet• the grant by the sn tea I. The 'tote hey nailstarally lathiest@ the project at consolidated project sleben at coy time prior to the first payment apm the project or togrolidated prelim element, After the ilitiel payment, the project 0141 be Initiated, mollified, et sammAed by the State oely by mutual •gtitemeet, 31 The Director may tormiseto the project is whole, or to pert, at soy tine before the date cf eomplstion, whenever ii is dersehised that the grants, has felled to comply with the saaditioas of the grist. The Director will prooptly Notify tbs State to writing of the detersieetios sal the 111420** for the torminatios, together.With thi effective date. ferrets wiede to Italic or ratovertes by the lervise wader projects gemiiated for mos obeli be in •ord nigh the legal tient, and lieillitiee of the parties. e, the Director at plots limy @emirate plate to Whale,. or is part at fey time before the data of co:impieties, whoa both parties ogres that the eettiouetios of the project would oat produce be...filial result, commeesurate with the gurther •aparegitiars el Nods. The two parties •hell agree mown the tarmiestles esediliona, ihtluAtert the effective data to the esie et partial lerminatioe, the ',enter' to be tereteated. The grantee ehali it Lithir 60# •elisegisee for the tersiesteA portion after the effective date, •nA shall wool es may outeteodiee obligation@ as possible. The SCRS msy Wow lull 'credit to the Itste for the Federal share •f the ossisoselleble obliestiost, properly , teamed by the grantee prior to teroinatioal Terminattos either lee O.000 if let •envesiesse reeniree that the project in anastium be brought to 4 St4t4 SC recreetional woefulness agreed mime by the Stets emit the Director or that all funds PrOVided by the lteritsge Coseerwatiot and Secrestioo Service be rocutood. Lobbvtiut yith Aporooriated_runds Land and.Watar Conservation Fund moneys will be used in conformance with IS USC 1911 which atatei thati "No pert of the money appropriated by any enactment of Congress chill, in the absence of annuli authorisation by Congress, be used directly or indirectly to pay for any personal service, advertisement, telegram, telephone, letter, printed or written matter, or other device, intended or designed to influence in any manner a Member of Congress to favor or oppose, by vote or otherwies„ any legislation Of appropriation by Congress, whether before or after the introduction of any bill or resolution proposing such legislation or appropriation' but this shall not prevent officers or employee' of the United States or of its departments or agencies from comoupiteting to Members of Congrees on the request of any Member or to Congress, through the proper official ,ichannels, requests for legislation or appropriations which they deem. necessary for the efficient conduct of the public builds's. NEW 07/125,711 (l'rug, Dir. No. 27) I. ftlitalcmcialq rniop Tag? t Legend/ Map Symbols Oakland County Trail Parks Camp Sites Building/ Structure Parking Lot Sidewalk Gate Park Lunation Water HIM Lake/ Pond Swamp/ Stream/ Channel Marsh River Retention Or Detention Pond Roads .1111n1 nIn Interstate Major Minor State US Orion Oaks County Park 2301 W. Clarkston Road Lake Orion, MI 48360 OAKLAND COUNTY PARKS Oaktand County Parks and Recreation 2505 Watkins Lake Road Waterford, MI 248-855.0905 www.OaklandCountyParks.carn Location Map