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HomeMy WebLinkAboutResolutions - 2018.03.21 - 23367MISCELLANEOUS RESOLUTION #18085 March 21, 2018 BY: Commissioner Phillip J. Weipert, Chairperson, Planning and Building Committee IN RE: PARKS AND RECREATION — SUPPORT OF APPLICATION FOR A 2018 RECREATION PASSPORT GRANT FOR REPLACEMENT OF THE BOAT HOUSE DOCK AND DECK AT INDEPENDENCE OAKS COUNTY PARK To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Michigan Department of Natural Resources that application for cost-sharing grants from the 2018 Recreation Passport Grant Program may be submitted by April 1, 2018; and WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for improvements within the adopted 2018-2022 5-Year Recreation Master Plan; and WHEREAS, water recreation and lake access are priorities for Oakland County residents based on the 2017 county-wide Community Needs Assessment Survey commissioned by Oakland County Parks and Recreation; and WHEREAS, the boat house docks and deck at Independence Oaks County Park have reached the end of their useful life and are in disrepair; and WHEREAS, replacement of these features would allow improvements for increased accessibility and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of an application to the Michigan Department of Natural Resources for a $92,900 grant (50% of total project costs) from the 2018 Recreation Passport Grant Program with a local match of $92,900 (50%) from the Parks and Recreation Fund; and WHEREAS, this project is forecast for FY2020; and WHEREAS, the grant agency requires a resolution from the governing body in support of the application. NOW THEREFORE BE IT RESOLVED, that the Oakland County Board of Commissioners authorizes and approves the 2018 Recreation Passport grant application for replacement of the boat house dock and deck at Independence Oaks County Park. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. ( / Commissioner Phillip J. Weipert, District #8 Chairperson, Planning and Building Committee PLANNING AND BUILDING COMMITTEE Motion carried unanimously on a roll call vote with McGillivray absent. GRANT REVIEW SIGN OFF — Parks and Recreation GRANT NAME: 2018 Recreation Passport — Replacement of Boat House Dock and Deck at Independence Oaks County Park FUNDING AGENCY: Michigan Department of Natural Resources DEPARTMENT CONTACT PERSON: Melissa Prowse, 248-249-2801 STATUS: Application — resolution required DATE: March 7, 2018 Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant application package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant application and supporting documents, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Why aren't we trying to maximize the grant funding? The requirement is a 25% minimum match requirement with the grant cap of $150K (per the application guidelines). The application has a project total of $185,800 and states that we will provide a 50% match of $92,900. Also, why does the memo that was issued to the Parks Commission for their 02/07/18 meeting indicate that the request cap is only $75K? Was the Parks Commission verbally informed of the 'correct' cap? Need some clarification / justification please. - Lynn Sonkiss (3/6/18) We sometimes don't apply for the full amount we can because of the perception that OCPR has received a significant amount of grant funding from the MDNR and we don't want to be seen as taking away funding from other communities/projects. We are already forecasting for OCPR to bear the full amount of the project costs for these renovations, so we are looking to these grant sources to off-set some portion of that cost. We can certainly ask for more, but our Commission was comfortable with 50%. And yes, you are correct, they were verbally informed of the correct match amount at the meeting. At the time we had put the materials together for that meeting the 2018 guidelines were not yet released, and the max award amount increased from 2017 to 2018. — Melissa Prowse (3/6/18) Based on the clarified information/explanation, M & B approves. Lynn Sonkiss for Laurie Van Pelt (03/07/18) Department of Human Resources: Approved by Human Resources Department. No BR Committee approval needed. — Heather Mason (3/7/18) Risk Management and Safety: Application approved by Risk Management. R.E. — Robert Erlenbeck (3/7/18) Corporation Counsel: There are no outstanding legal issues with the grant application. Thus, it is approved by Corporation Counsel. — Robert Rottach (3/7/18) MIiii Depakignerd of Mdurall RGS Desk-cgs www,michigan.govidnr 2018 RECREATION PASSPORT GRANT PROGRAM APPLICATION GUIDELINES Grants Management I C1956 (Rev. 01110/2018) MICHIGAN DEPARTMENT OF NATURAL RESOURCES MISSION STATEMENT "The Michigan Department of Natural Resources is committed to the conservation, protection, management, use and enjoyment of the State's natural resources for current and future generations." NATURAL RESOURCES COMMISSION STATEMENT The Natural Resources Commission (NRC), has the exclusive authority to regulate the taking of game and sportfish, and is authorized to designate game species and authorize the establishment of the first open season for animals. The NRC holds monthly, public meetings throughout Michigan, working closely with its constituencies in establishing and improving natural resources management policy. The Michigan Department of Natural Resources (DNR) provides equal opportunities for employment and access to Michigan's natural resources. Both state and Federal laws prohibit discrimination on the basis of race, color, national origin, religion, disability, age, sex, height, weight, or marital status under the U.S. Civil Rights Acts of 1964 as amended, 1976 MI PA 453, 1976 MI PA 220, Title V of the Rehabilitation Act of 1973 as amended, and the 1990 Americans with Disabilities Act, as amended. If you believe that you have been discriminated against in any program, activity, or facility, or if you desire additional information, please write: Michigan Civil Service Commission — Quality of Life Human Resources, PO Box 30028, Lansing MI 48909-7528, or Michigan Department of Civil Rights, Cadillac Place, 3054 West Grand Blvd, Suite 3-600, Detroit, Ml 48202, or Division of Federal Assistance, U.S. Fish and Wildlife Service, 4401 North Fairfax Drive, Mail Stop MBSP-4020, Arlington, VA 22203. For information or assistance on this publication, contact Grants Management, Michigan Department of Natural Resources, PO Box 30425, Lansing, MI 48909-7925. This publication is available in alternative formats upon request. For information or assistance on this publication, Telephone: (517) 284-7268 (517-28-GRANT) FAX: (517) 373-1164 On the web at www.michician.qovIcinr-prants MiRecGrants Online Application System https://secure1.state.mi.us/MIRGS/Looin2.aspx?APPTHEME=MIDNR IC1955 (Rev. 01/10/2018) NATURAL RESOURCES COMMISSION Vicki J. Pontz, Chairperson Christine Crumbaugh Louise Klarr John Walters J.R. Richardson Rex E. Schlaybaugh Chris Tracy MICHIGAN DEPARTMENT OF NATURAL RESOURCES Keith Creagh, Director GRANTS MANAGEMENT Dan Lord, Section Manager Rachel Schumaker, Administrative Assistant Christie Bayus, Program Manager, LWCF/Marine Safety/Recreation Passport Grant Programs Michael Chuff, Financial Specialist, MNRTF Grant Program Chip Kosloski, Program Manager, Dam Management Grant Program, Aquatic and Wildlife Habitat Grant Programs Kammy Frayre, Program Manager, Invasive Species and Clean Vessel Act Grant Programs Michelle Ballard, Grants Payment Officer Lance Brooks, Grants Payment Officer and MiRecGrants Analyst RECREATION GRANTS UNIT Jon Mayes, Manager Erin Campbell, Grant Coordinator Merrie Garlock, Grant Coordinator Tamara Jorkasky, Grant Coordinator Lindsay Ross, Grant Coordinator 01956 (Rev. 0 in 0.720113) TABLE OF CONTENTS Introduction 1 Grant Schedule for 2018 2 Chapter 1: Eligibility and Requirements 3 What is the Recreation Passport Grant Program 3 Establishing Eligibility 3 Public Input 3 MiRecG rants 3 Long-Term Grant Obligations 3 Compliance with Program Requirements 4 Project Eligibility 4 Eligible Applicant/Grantee Representative 5 Minimum and maximum grant amounts 5 Allowable Number of Project Sites 5 Resubmittal of Previous Year's Unsuccessful Application 5 Number of Allowable Applications from a Single Applicant 5 Eligible Costs 5 Applicant Match Requirements 6 Project Completion 6 Requirements for Development Applications 6 Contaminated Properties 7 Chapter 2: Recreation Passport Grant Application Instructions 8 Chapter 3: Submitting Documents in MiRecGrants 17 Submitting an Application 17 Administrative Completeness 18 Submitting Supplemental Information 19 General MiRecGrants Information 19 Adding Members to Your Organization 19 Adding People to Documents 20 Chapter 4: Application Scoring Criteria 21 TOTAL POSSIBLE POINTS 24 Appendix A: Environmental Reports 25 Appendix B: Sources of Information on Accessibility and Universal Access 26 Appendix C: Guidance on Designing Specific Types of Recreation and Support Facilities for Universal Accessibility 28 Appendix D: Sample Resolutions 33 Appendix E: Recreation Grants Regional Representatives 35 C1955 Re-v. D1/10/2018) INTRODUCTION This booklet has been prepared by Grants Management of the Department of Natural Resources (DNR) to guide you in preparing a Recreation Passport Grant Application in MiRecGrants for the development of land for public outdoor recreation. Please visit the DNR Grants website at www.michidan.povidnr-grants We strongly recommend that you review the entire booklet in conjunction with the online application in MiRecG rants before you begin to prepare your MiRecGrants application online. The first section of this booklet contains a schedule for the current year. Grants Management staff is available to assist you with any questions you may have regarding any aspect of the application process. We encourage you to contact your regional representative early in the application process. You may also call Grants Management at 517-284-7268 (517-28-GRANT) and you will be directed to the appropriate representative. This booklet and all forms needed to complete an application package are available on our website: vvww.michician.qovidnr-cgrants The online application is available in MiRecGrants https://secure1.state.mi.us/M I RGS/Loqin2.aspx?APPTHEME=M I DNR IC1956 (Rev. 01/10/2018) The Department of Natural Resources (DNR) will not receive final information on the amount available for grants until early November, when final sales data is compiled at the end of the fiscal year. In 2017, the program had about $1.5 million available for grants. GRANT SCHEDULE FOR 2018 February 2018 Application Period starts in MiRecGrants. March 2018 April 1,2018 Application due date. Application period closes in MiRecGrants. April 2018 May — July 2018 Grants Management staff reviews all applications and conducts site visits. August 2018 Preliminary scores available to applicants. Supplemental period begins. September — October Grants Management staff review supplemental materials and complete final score 2018 evaluations. December 2018 Recreation Passport Grant recommended projects are submitted to the DNR Director for final recommendation. Early 2019 Project Agreements are issued in MiRecGrants. The minimum grant amount is $7,500 and the maximum grant amount is $150,000. Recreation plans and plan amendments must be submitted electronically in MiRecGrants by this date. Applicants will receive notifications with questions for explanation, clarification, and/or supplementation of information provided in the application. 2 1C1956 (Rev. D1/10/2018) CHAPTER 1: ELIGIBILITY AND REQUIREMENTS In this chapter applicant eligibility for the Recreation Passport Grant Program is described, as well as program requirements and other issues you should consider when deciding whether to submit an application. More details on the information and documentation you should submit as part of your MiRecGrants application online package can be found in Chapter 2. For more detailed information about completing a development project, review the Development Project Procedures booklet on the Grants Managements website, www.michigan.govidnr-qrants. WHAT IS THE RECREATION PASSPORT GRANT PROGRAM PA 32 of 2010 created the Local Public Recreation Facilities Fund to be used for the development of public recreation facilities for local units of government. Money for this fund is derived from the sale of the Recreation Passport which replaces the resident Motor Vehicle Permit (MVP) - or window sticker - for state park entrance. The passport is required for entry to state parks, recreation areas and boating access sites. The first $13,570,000.00 will be distributed to replace lost revenue from the elimination of the motor vehicle permit and boating access site permits, as well as to pay for administration by the Secretary of State. Ten percent of remaining revenue will be used to fund the Recreation Passport local grant program. The grant program may only be used for local development projects. The program is focused on renovating and improving existing parks, but the development of new parks is eligible. ESTABLISHING ELIGIBILITY In order to be eligible for a Recreation Passport grant, the applicant must be: • A local unit of government, including cities, villages, townships, and counties, or any combination thereof, in which an authority is legally established to provide public recreation, such as: o Regional recreation authorities formed under the Recreational Authorities Act, 2000, PA 321, or trailway commissions formed under Part 721, Michigan Trailways Act, 1994 PA 451, as amended. o Huron-Clinton Metropolitan Authority. • School districts are eligible to apply if they meet the requirements given in the "Guidelines for the Development of Community Park, Recreation, Open Space and Green way Plans" (I01924). PUBLIC INPUT The applicant is responsible for providing the public adequate opportunity to review and comment on the proposed application. Dedicated public hearings are not required; however, the application must be an agenda item open to discussion by the general public in the normal public meetings of the local unit. MIRECGRANTS All applicants must complete their application on DNR Grants Management's online application system, MiRecGrants, at https://secure1.state.mi.us/MIRGS/Loqin2.aspx?APPTHEME=MIDNR . Paper applications will not be accepted and will be considered ineligible. The eligible entity must register as an organization on MiRecGrants before they can start an application. Once an applicant is registered a Training Manual is available under "My Training Materials" on the User Homepage in MiRecG rants. LONG-TERM GRANT OBLIGATIONS Receiving Recreation Passport grant assistance commits the grantee to certain long-term responsibilities. These commitments include: • Funded projects must post a grant funding sign on the project site in a prominent location for the life of the facilities. A sign will be provided by the Recreation Passport program. • An entrance sign identifying the site as a public outdoor recreation site open to all users must be prominently displayed. 3 IC1956 (Rev. 01110/2018) • The recreation site must be open to all users — resident and non-resident. If a fee is charged, the non-resident fee shall be no greater than twice the resident fee. COMPLIANCE WITH PROGRAM REQUIREMENTS Applicants will be evaluated based on their compliance with Recreation Passport, Michigan Natural Resources Trust Fund, Land and Water Conservation Fund, Recreation Bond Fund and Clean Michigan Initiative grant requirements. A known, unresolved, conversion of land encumbered by any of these grant programs will result in points being deducted. If you have any unresolved conversions, contact the Grants Management Section. Other potential compliance items that are evaluated include items such as program recognition signs and complying with Department procedures while completed grant assisted projects. PROJECT ELIGIBILITY Eligible projects will have the primary purpose of providing public recreation opportunities or facilities and infrastructure to support public recreation activity. In addition, projects must fulfill the following requirements in order to be eligible: Current approved annual Capital Improvement Plan (CIP) — Project must be included in a current approved CIR. Please provide meeting minutes of when the CP was approved by the highest governing body. The CIP must be approved prior to the application deadline. If your community does not have a CP, you must have a current approved recreation plan on file with the DNR. Site Control — The applicant must own, have a perpetual easement, or lease the project site. • For leased sites; 20-year minimum if no structure; 40 years if structure involved. Any exception must be approved by DNR. • Leased sites with a term of less than 20 years beyond the application date are not eligible to receive grant assistance unless the lessor is a government entity and agrees to assume all grant obligations in the event that the lessor takes control of the 'project site. • Sites with lease agreements that allow for early termination of the agreement without cause are not eligible. • Applicants with a project on leased land or facilities must provide the lease agreement in the application for DNR review. Accessible Design — The applicant must, at a minimum, design and maintain the facilities subject to the application in compliance with the Americans with Disabilities Act of 1990, as amended. Facilities that are designed for universal accessibility are strongly encouraged. Ineligible projects include: • Facilities and/or stadiums utilized primarily for the viewing of professional or semi-professional art, athletics, or intercollegiate or interscholastic sports. Facilities that are used for viewing of professional or semi-professional art, athletics, or intercollegiate or interscholastic sports, but whose primary purpose is the active recreational use by the general public for at least 75% of normal operation hours, are allowed. • Routine maintenance projects — these funds cannot be used to supplement the operational budget for maintenance of local parks and recreation departments. • Routine operational expenses. • Amphitheaters, band shells, and permanent seating associated with them. • Art displays, decorative fountains, and facilities for historical interpretation. • Projects that would create an unfair competitive situation with private enterprises. In situations where privately managed facilities are providing identical or similar recreation opportunities, the local government must provide additional written justification of the need for the proposed facility in light of the private sector's presence. 4 iciges (Rev ov1tr2o18) • Sidewalk projects that are primarily in road rights-of-way and do not exhibit qualities associated with recreation trails. In general, traffic control devices in the road right-of-way, such as guardrails, flashing or non-flashing signs or barricades, and electronic crossing signals are not eligible scope items. • Most improvements to public roadways. ELIGIBLE APPLICANT/GRANTEE REPRESENTATIVE The Authorized Official is the applicant's representative who has the authority to obligate the community legally and financially to initiate and submit an application on behalf of the community. Typically, this is someone who is a senior level paid staff person of the local unit of government of the community. A contractor who may gain financially from the project cannot represent the community at either the application or grant completion stage. MINIMUM AND MAXIMUM GRANT AMOUNTS Minimum Grant Request: $7,500 Maximum Grant Request: $150,000 ALLOWABLE NUMBER OF PROJECT SITES Each application submitted must be for a single park site or contiguous trail. Applications for multiple sites must be submitted as individual applications. RESUBMITTAL OF PREVIOUS YEAR'S UNSUCCESSFUL APPLICATION Applications must be submitted online through MiRecGrants each year regardless if it is a new application or a resubmittal of a previous year's application. Previous years applications will not be saved in MiRecGrants or by the DNR Grants Management Section. The same material may be uploaded in a new application, but the applicant must hold a new public meeting and provide a new resolution from their governing body. NUMBER OF ALLOWABLE APPLICATIONS FROM A SINGLE APPLICANT No more than three Recreation Passport applications may be submitted for funding per year. If submitting more than one application the entity must rank the project in order of highest priority (submitting multiple applications with similar facilities in one park location is not allowed). ELIGIBLE COSTS This is a reimbursement program. All grants are paid as reimbursement for actual expenses (i.e. the community pays for the work and is then reimbursed at the percent, listed in the grant agreement, of the cost up to the grant amount). Only those costs directly associated with the construction of the project will be reimbursed, including engineering costs and the costs associated with obtaining permits. Overhead, maintenance, administration, and cost overruns are not eligible for assistance. Estimate your project cost as accurately as possible in your application. The grant award you receive will be based on the information included in the application and cannot be increased. You will be responsible for all cost overruns and any additional costs needed to complete the project. Grantees should anticipate submitting multiple partial requests for reimbursement as the project progresses. The final 10 percent of the grant amount will be withheld pending a final project inspection and audit of the grant file. In cases where a community submits only one request (a "first and final"), the DNR may withhold 20 percent of the grant amount, which will be released following a successful final inspection and audit. The grant will be paid through reimbursements for expenses. • Expenses incurred prior to the execution of the project agreement will not be eligible for reimbursement. • Reimbursement will occur through request, with adequate documentation of expenses including all applicable copies of invoices, checks, payment sheets, change orders, documentation of force account labor and equipment, and documentation of donated labor and/or materials. o Donated professional services may be valued at the normal rate charged by the professional. 5 101956 (Rev. 0111c/2018) o Donated volunteer labor will be valued at minimum wage. • Ten percent of the grant will be withheld until final completion of the project. • No further reimbursements will be made for canceled projects or projects that have not been completed within the required timeframe. • The DNR reserves the right to seek the return to the Local Parks and Recreation Facilities Fund of reimbursements made for projects that have not been completed within the required timeframe or for projects that have been canceled. APPLICANT MATCH REQUIREMENTS The grantee must fund at least 25 percent of the total project cost. The applicant match for development costs can be met by cash outlay and credit for certain applicant-assumed costs directly related to the construction of the proposed project, including charges for local government-owned equipment and labor performed by the applicant's employees. Donations of goods and services may be used as all or part of the applicant match if the applicant specifies the nature and can document actual value of the items or services. The source and amount of all donations must be clearly stated in the grant application and supported by a letter of commitment from the donor. Match commitments must be secured, and proof must be provided to your grant coordinator prior to October 1st in the year the application is made. Failure to provide match documentation by the October 1st deadline may result in the application being declared ineligible. Examples of proof of secured match include: • General fund — Resolution from the local governing body committing to the match. • Cash donations — Letters from granting organization committing to the grant. • Other grants — Letter from granting organization committing to the grant, explaining the conditions of the award, and information on the scope of work provided by the other grant. • Donation of goods and services — Letter from the donor explaining the nature and value of the goods or service. • In-kind/Force account — Resolution from the governing body committing to the match. Secured match ensures there should not be cash flow problems threatening the completion of the project. Changing match after the October 1 deadline is highly discouraged. However, if a change to the amount or source of match is necessary, the prior approval of the DNR is required and the applicant must provide documentation as to adequate cash reserves to fund the project. No dollars spent, materials used, land repurposed, or labor or services utilized prior to the signing of the grant agreement may be used as part of the applicant's match. PROJECT COMPLETION Receiving Recreation Passport grant assistance requires the project to be completed in a timely manner. • The grantee must begin the project within one year of the date the project agreement is issued and be completed within two years or the grant will be subject to forfeiture. • The grantee may apply for a single extension of no more than one year. The application must be made no later than 30 days prior to the expiration of the initial term allowed for project completion. The application must include justification for the delay in completion. REQUIREMENTS FOR DEVELOPMENT APPLICATIONS All projects with total project cost of $15,000 or greater are required by state law (MCL 339.2011) to have a licensed engineer, architect, or landscape architect prepare all plans, specifications, and bid documents and verify that all construction has been completed according to acceptable standards. Engineering and architectural cost may make up no more than 15 percent of total project cost. Projects of total cost less than $15,000 are required to verify that all construction has been completed according to acceptable standards as determined by Michigan Building Code rules, but are not required to hire a licensed engineer, architect, or landscape architect. If other local, state, or federal regulations require use of a licensed engineer, architect, or landscape architect, those regulations supersede this waiver. 6 IC1956 (Rev 0111012018) CONTAMINATED PROPERTIES Contaminated properties are eligible for grant assistance, provided the property can be made safe for the proposed uses and the contamination will not have a substantial, negative impact on the overall public recreation, public safety, and/or resource protection values of the site. Grant funds may not be used for environmental remediation. It must be documented by October 1st that the site is acceptable for the intended use. 7 1C1956 (Rev. 0111012018) CHAPTER 2: RECREATION PASSPORT GRANT APPLICATION INSTRUCTIONS The following sections provide the information you need to complete a Recreation Passport grant application in MiRecG rants. Each form, document, and supporting evidence that makes up an application is listed and explained. Assembling the information needed to submit a complete application package takes time — it is important to start the process as early as possible. SECTION A: APPLICANT, SITE, AND PROJECT IDENTIFICATION When filling out this section, note where information about the applicant (local unit of government) is requested and where information on the site for the proposed project is requested. When filling in the title of the proposal, please include the park name and limit the number of characters to 40. A box for "Proposal Description" has been added. This will be a short description of the project which includes the term "development," "renovation," or "improvements," as appropriate, as well as any other significant features. Example: Development of Park. SECTION B: PROJECT FUNDING In this section, provide information on the match commitment, grant amount requested, and total project cost. Grant amounts are based on the information included in the application and are fixed at the time of the award. They cannot be increased at a later date. Grantees are responsible for all cost overruns or any additional costs needed to complete the project. ROUND THE TOTAL MATCH AND GRANT AMOUNT TO THE NEAREST HUNDRED DOLLARS. Grant Amount Requested. Indicate the amount of funding you are requesting. Remember the $7,500 minimum and $150,000 maximum allowable grant request amounts. Value of Land Repurposed to Recreation. Any such land or facilities will be valued, for purposes of contributing to the local match requirement, at twice the State Equalized Value (SEV). The land must meet the program requirements. Sources of Matching Funds Applicants must provide at least 26 percent of the project cost as local match. Indicate the amount for each source of local match on lines a) through e) of this section. Matching funds can come from the following sources: a) General Funds or Local Restricted Funds: Local cash from the applicant's general fund or restricted recreation funds. b) Force Account Labor/Materials: The applicant's paid employees who will work directly on the construction of the project or the cost of materials you already own that will be used in the construction of the project. This value cannot include administration or supervision costs, but may include engineering services. c) Federal or Other State Funds: Other grant funds that have been awarded. d) Cash Donations: Cash generated from donations, fund-raising, or other similar means. e) Donated Labor/Materials: Labor or materials directly related to the construction of the project from sources other than the applicant's own paid labor. Donated labor will be valued at minimum wage unless the person is professionally skilled in the work being performed on the project (i.e., a plumber doing work on pipes, a mason doing work on a brick building). When a professional is volunteering professional services, the wage rate this individual is normally paid for performing this service may be charged to the project (see Eligible Costs section). Value of donated materials must be documented. Total Project Cost must equal the same total shown in Section C of the application. 8 101956 (Rev. 01/10/2018} SECTION C: PROJECT DETAILS Before completing this section, you should consider the following factors: Access for people with disabilities. All grant-assisted facilities must, at a minimum, comply with the Americans with Disabilities Act (ADA). Be sure to incorporate state and federal accessibility requirements into your facility planning and cost estimates. Access routes must be provided to the proposed scope items, accessible parking and/or park access points and relevant support facilities. Facilities that directly support the scope items should be accessible. Ineligible costs. The following costs are not eligible for reimbursement in a development project: • Contingencies; • Studies; • Land acquisition costs; • Environmental assessments or cleanup; • Costs associated with the estimation of construction costs, such as consultant fees; • Costs incurred prior to execution of a grant agreement provided by the DNR. Project Cost Estimate Table You should obtain a reasonable estimate for the facilities you plan to construct with grant funds by consulting with engineering firms, other communities, and equipment manufacturers. Include the project scope item, quantity and estimated cost. Use scope items from the pull down options where possible. Do not list the same scope item more than once. More specific details or attributes of a scope item can be included in the narrative and attachments. For example, if LED lighting is proposed, select lighting from the pull down menu and upload a catalogue sheet for an LED fixture in the Required Attachments Section. Specify sizes and quantities where appropriate (number of picnic tables, number of ball fields, etc.) for each scope item. Do not list the aspects of proiect execution, such as labor, mobilization, demolition, construction equipment, site preparation, or raw materials. Include these costs in the appropriate scope item. Include in the table the cost to hire a licensed engineer, architect, or landscape architect (the Prime Professional) to prepare all plans, specifications, and bid documents for grant-funded projects. The Prime Professional will also be required to certify all requests for reimbursement, including the final request and final inspection, verifying that all construction was completed according to acceptable standards. Engineering costs for these services, up to 15 percent of the project cost, are eligible for reimbursement. See Project Cost Estimate sample below. EXAMPLE Project Cost Estimate Table List the specific development scope demo ioinf equipment, parYingIttb3.n3, landscapin 0) rat er lhan aspects ot poled execution (ma1e:1413,10er, equipment, slle cleaned) Do eat incluee iholle,ble Items such 36 engloeering costs beyond 15% otthe stiblotal anti contmgencies_Faciiities must he desidnee to he in Cu 1i3rrc0uIi1COltr americans eme, 4151a5dards for AcceSsible Design .51"..QMILM Signaue Landscaping Pathway,- - t wide Picnic Yabie Recycle Dins IS SCOPE ITEM PEALVV35ALASIO? TOTAL QUANTIDC E5TIMATEDS,Q$I siorio6 n ono° mop° op 53,000.00 51.000.00 .0 yes '0 Yes .d .0 Yes. '0 Yes Yes 2 1 12 3 (New miss appear as rows are comOdod a.,7c1 Saved) Other. Darner-Fret Accesslelith.Pailenti Other RenoyatIon to Faielon Structure ether. Do n611161 the aspects ol project execution, such as labor, construction equipment, contingency or raw meterlais. (Nev, rows ri aocearas frCeg are ccer.ste)ed aro savors • Do 0 Yes • tio 0 Yes tlo Yen 1 54,306:00 $22,500.00 Permit Fees Subtotal Engineering (These fees may oot ee.-eeer 15% orsaVolar) ULM Estimated Cosi rjsst MAY Tdrar P.:6;f41 Cog ambere Cur Se-[VOA 6 ParA 54,000.00 552.000 00 57,500,00 $50,000,00 9 1C1950 (Rev. 0111012015) Expected Life of the Facilities Indicate the expected life of the facilities that will be constructed with this grant. If the application is successful, the grant agreement will require that the applicant keep the funded facilities open to the public for the length of their expected life. This encumbrance will last for 20 years if no enclosed structure is involved, and 40 years if an enclosed structure is involved. Priority of Multiple Applications If you are submitting more than one application, please indicate the priority order, with #1 being the highest priority application. If you are submitting only one application, please leave this line blank. Indicate in this section if you have closed, sold, or transferred any parkland or recreation facilities in the past five years or if you have a "residents only" policy at any of the parks within your system. Please note that these questions refer to your entire park system, not just those parks or facilities that have received grant assistance. SECTION D: SITE CONDITIONS Property Checklist All applicants must complete this section with at least ten years of information about the environmental conditions and past uses of the site proposed development. If you have information older than ten years about potential contamination at the site and you have no information that this condition has changed, you must report it. Environmental Conditions If your project site has current or past users that suggest there may be contamination, or if you have inadequate information about site conditions (that is, you answered "yes" or "unknown for one or more questions), you are required to prepare an environmental report as part of your application. Your application will be considered for funding if, based on information you report, it appears the property can and will be made safe for its intended use. If an environmental report is necessary it may be appropriate to engage the services of an environmental consultant to prepare this information. If the assessment and cleanup will be conducted or funded by someone other than the applicant (such as the liable party), also upload in the application the commitment from this entity. All documents regarding the environmental report can be uploaded on the Required Attachments page under "Environmental Report". For instructions on preparing an environmental report, please see Appendix A. Permit Issues Indicate all possible local, state, and federal permits needed for the proposed development, especially environmental permits, and the efforts you have taken to determine the need or likelihood of obtaining the permit. You should contact regulatory agencies as early as possible and request a written evaluation of the likelihood of receiving a permit for the proposed project. If feasible, permit applications should be submitted to the appropriate agency prior to applying for a grant. Local agencies may include: • County Health Department • County Road Commission • County Drain Commissioner State agencies may include: • Michigan Department of Environmental Quality www.michigan.gov/ded • Michigan Department of Natural Resources vvww.michigan.dov/dnr • Michigan Department of Health and Human Services www.michigan.gov/mdhhs • Michigan Department of Transportation www.michipan.gov/mdot 10 1C1956 (Rev. 01110/2018) PPOCATION NARRATIVE The application narrative is an important source of information used to evaluate and score your application. The application narrative will provide Grants Management with an overall picture of your proposed project and allow us to judge the rationale of the project. If you are proposing a universally accessible project, be sure to incorporate this information in your narrative when discussing all aspects of your project. Each section of the Narrative Form has a character limit, be thorough, but as brief as possible in your responses. NEED FOR THE PROJECT (MAXIMUM OF 3,000 CHARACTERS) Tell us why you are proposing this specific project for funding consideration, including the following information: Describe how the project meets the service population's recreation needs including unmet needs and needs that are currently met but that the application will not be able to maintain without renovation or major repairs; • Describe the need for this project in relation to existing, similar facilities and recreation opportunities provided by both the applicant and other recreation providers. Your discussion should demonstrate that existing facilities are inadequate to meet the need. Describe the condition and general amount of use for each scope item. • Describe the likelihood that the project will be completed without grant assistance. And why or why not the project would be able to be completed without grant assistance. • Explain how your parks and recreation budget will meet the added expense of developing, operating, and maintaining your proposed project. • For renovation projects, describe the age of the existing feature to be removed and replaced or updates to a particular feature that is 20 or 40 years old. Renovation of at least 50% of the project will be considered for possible renovation points. SITE QUALITY (MAXIMUM OF 3,000 CHARACTERS) Provide a description of your proposed project. Include, as applicable, the type of project (new development, renovation, expansion of existing park), the park name, the acreage of the existing park, the natural features of the site, the recreation opportunities proposed in your application, the universally accessible features of the project design, and the future recreation opportunities to be developed on the site. For trailway projects, name the trailway system to which your proposed project will connect and the significant destination points along the trail. PROJECT QUALITY (MAXIMUM OF 3,000 CHARACTERS) Provide a detailed description of the development you are proposing, with reference to specific scope items. • Describe the features of the site and all factors that affected your choice for the location of the proposed project. Demonstrate how the location is appropriate considering natural resources at the site, applicant's existing park and recreation system, availability of similar facilities to applicant population, proximity of the site to users, proximity of the site to other destinations, accessibility to the public and non-motorized transportation, compatibility of surrounding [and uses, safety and crime considerations and any other relevant considerations. • Describe how your design was chosen, and why it is appropriate for the proposed site's size and natural and physical characteristics. Use this opportunity to explain why you chose the type and placement of particular scope and design elements. For example, explain why you chose a certain fishing pier design at a specific location on the body of water, or a certain trail surface in a particular area of the park. • Describe how the overall design of the project provides convenient access routes to facilities, minimizes the impact of traffic flow on park users, minimizes environmental impacts on the surrounding environment, and how the recreation and support facilities will impact each other. • Demonstrate how the project will incorporate environmentally sustainable features. Examples include, but are not limited to, efficient lighting, recycling bins on site, use of on-site, innovative storm water management and high post-consumer content recycled products or materials. 1.01956 (Rev. 91/10(2018) Explain how your project design meets or exceeds the requirements of the ADA (ADA requirements can be found in the 2010 Americans with Disabilities Act Standards for Accessibility Design). If you are seeking to receive points for universal accessibility, explain how the facility will exceed ADA to achieve universal accessibility. Supplemental documentation must be provided. Describe how you designed the project to ensure park safety and the prevention of crime. At a minimum, include the following information: • The features you incorporated into the design to maximize the visibility of people and parking areas; • How you will define property lines to minimize trespassing over adjacent private property; • How you will ensure that public routes and entrances are clearly evident to park users; • What plans you have for monitoring the site at appropriate times and locations. • Describe how the design prevents user conflict which present a safety hazard. • Describe other features of your development which will ensure visitor safety. Describe the methods you will use to publicize and promote your project to the public. Examples may include: • Informational booklets/brochures; • Web site; • Radio/television; • Presentations to schools, organizations, clubs, and other groups; • Special events such as fairs and festivals; • Newspapers/magazines. APPLICANT HISTORY (MAXIMUM OF 2,000 CHARACTERS) The applicant should provide an overview of their maintenance activities in existing parks, including a maintenance budget. If the applicant has issues of non-compliance with previous DNR recreation grants, they should comment on the status of resolution to those issues. This includes procurement practices of past development projects. The applicant should provide any other information they believe will give us a more complete understanding of the proposed project and assist us in evaluating the application. ATTACHMENTS FILE FORMAT Links may be used to complement the application, but relevant documents or excerpts should be uploaded in the appropriate locations within the application on MiRecGrants. All uploads should have easily readable font sizes and information presented in a clear, concise format. Acceptable file types are doc, xis, jpeg, GIF, and pdf. The maximum file size per upload is 25 MB. All location maps, site development plans, boundary maps, and other graphic information should be formatted to 8.5 inches by 11 inches or other standard size. They should be clear, legible, detailed, and appropriately labeled. Grants Management staff use these materials to help evaluate your application and to find and evaluate your site. REQUIRED ATTACHMENTS FOR RP APPLICATIONS: ▪ Project location map Li Site development plan Boundary map delineating the legal boundaries of the park site (no aerials) ▪ Site Photographs of the site where the facilities will be developed ▪ Certified Resolution from the governing body (meeting minutes are not an acceptable document for a resolution) I I Documentation of Site Control Form (PR1956-1) and most recent deed 12 1C1956 (Rev. 01/1012018) ADDITIONAL CONTENT FOR RP APPLICATIONS: Letter(s) of Support Documentation of match commitment(s), letters of commitment for match sources Universal Design Documentation n Preliminary Floor Plans if the development is to include the construction of new facilities or structures 1 Maintenance Plan and Budget • Correspondence regarding regulatory permitting issues E Current annual capital improvement plan (If you do not already have an approved 5-Year Recreation Plan on file)— plan must include the proposed project n Environmental Report if applicable based on Property Checklist in Section D of the application form REQUIRED ATTACHMENTS PROJECT LOCATION MAP The project location map should be sufficiently detailed so that a person (such as your regional representative) unfamiliar with the site and your community can find the site using only the map. The map should include the address of the park, street and road names, landmarks, and an indication of compass direction. SITE DEVELOPMENT PLAN The site plan must show the entire site to be developed, and should delineate and label the location and type of all proposed uses. Features such as wooded areas, wetlands, water bodies, overhead utility lines, and all existing uses, including buildings and other development, need to be identified. Surrounding land uses should also be noted. If there are currently any non-recreation uses in the project site or such uses are proposed for the future, these uses should be clearly depicted on the site plan and excluded from the project boundary. The placement of all scope items proposed in the application should be depicted on the site plan. It should be clear which items already exist, which are parts of the proposed project, and which are parts of a plan for future development. Site plans should represent the final plans for the proposed project, subject to minimal change during project implementation. All proposed facilities must be designed in accordance with state and federal barrier-free accessibility requirements to comply with the Americans with Disabilities Act. The site development plan should indicate that all grant-funded facilities will be accessible to persons with disabilities and include features such as walkways, ramps, and other items required to provide access. If the project includes a playground, be sure accessible safety surfacing and access routes are included. The site development plan should also indicate that existing facilities (such as parking lots and restrooms) that will support the proposed facilities are or will be made accessible as part of the project. Applications that do not clearly indicate that the proposed project and access are or will be made accessible will be considered ineligible. For trailway projects, describe the destinations the trail will access and/or link and the design standards that you propose to use. The application should include a description of the width of trail, materials, amenities, potential user groups (motorized, non-motorized, pedestrian, equestrian, boat), distance of trail and connections that the trail may have within the community, region and beyond. Supporting documentation, including trail plan excerpts or website links, maps showing existing and proposed regional connections as well as any available promotional material, should be uploaded. Water trail projects must include way finding signage and demonstrate that promotional materials will be provided by the applicant. Iron Belle Trail projects must include supporting documentation from the DNR's Parks and Recreation Division to show the proposed trail is either part of the core route, or a spur off the core route of the trail. These documents can be uploaded in the Required Attachments Section under Project Location Map. 13 IC1956 (Rev. 01110/2018) BOUNDARY MAP Boundary maps must clearly define the boundary of the parkland to be developed. Use permanent landmarks such as streets and water bodies, as well as dimensions, to clearly define the area. The boundary map must match the area described in the Documentation of Site Control Form (PR1956-1). This map, in conjunction with the site control form and documentation, is used to determine if you have adequate control over the property to be developed. This boundary also represents the area that the grantee and the DNR considers dedicated to public recreation use for the life of the facilities. Any non-recreation uses must be excluded from the project area boundary. Normally, the entire park that receives Recreation Passport support will be included in the boundary of the grant. However, in some cases it may make more sense to encumber a smaller area of a larger park if the smaller area can be considered a stand-alone recreation site. Factors to consider are whether the smaller area has its own access and parking, and if changes to the remainder of the site could impact the recreation uses of the grant-assisted site. SITE PHOTOGRAPHS Photographs can show important natural features, existing development, and surrounding [and uses. Pictures should be labeled to indicate what is in the picture, the compass direction and how the picture relates to the site plan, such as the placement of proposed new facilities. Upload space is limited, and it is recommended that a photo sheet is created using Word, Adobe PhotoShop or even PowerPoint. Please do not upload individual photos. File size is limited to 25 MB per upload. CERTIFIED RESOLUTION The highest governing body of the local unit of government must pass a resolution (meeting minutes are not an acceptable document for a resolution) supporting the application within six months prior to the application deadline. For example, an application from a county, the resolution must come from the County Board of Commissioners. The resolution needs to: • List and commit to the amount of the local match in terms of dollar amount or percentage of total project cost, and all source(s) of match as specified in the application; • Be sealed or otherwise authenticated. • If the applicant chooses to increase the grant request or match amount by October 1, the new resolution must be uploaded in the application. Make sure the original resolution passed before the grant deadline remains in the application as well. See Appendix D for sample resolutions. DOCUMENTATION OF SITE CONTROL FORM (PR1956-11) AND DEED Indicate the type of control you currently hold. The applicant must own the appropriate land rights at the time of application and provide a copy of the most recent deed. Leased properties are only eligible under certain circumstances described in the Project Eligibility Section. Upload the most recent deed(s) for the property. ADDITIONAL SUPPORTING DOCUMENTATION LETTER(S) OF SUPPORT Include any letters of support that you receive from the general public, local businesses, homeowner's associations, legislators, and any other entity showing support and public awareness of your project. Letters of support may also be directly addressed to Grants Management staff. DOCUMENTATION OF LOCAL MATCH SOURCES You must provide written documentation for some of the match sources you indicated on your application form, as follows: • If any portion of the match is to be made up of funds from other grant funding sources, include a copy of the scope of work and budget provided for in the other grant application. 14 1C195e (Rev. 01/10/2018) • If any portion of the match is to be made up of cash, labor, or materials include a letter from each donor committing to their donation. Cash donations already received by your community need not be documented but must be included within the local cash match amount. • If the applicant is repurposing land, documentation of ownership in the form of a deed, a commitment from the landowner (if the land is not owned by the municipality), and • If the donor is an adjacent community contributing to the match, include a resolution from their governing body that supports the application and commits to their portion of the match. COLLABORATION ATTACHMENTS Upload an operating agreement, intergovernmental agreement or Memorandum of Agreement or letter committing to provide operations or maintenance at the site, if one exists. Draft agreements accompanied by a letter of intent to execute the agreement can also be included. UNIVERSAL DESIGN DOCUMENTATION Upload shop drawings, catalogue cut-outs, drawing details, narrative or other documentation to demonstrate how the proposed project is going above and beyond ADA. If you gathered public input from individuals with disability or advocates, upload meeting minutes or letters documenting that input on the proposed project. Documentation should specify how the project will meet ADA or go beyond ADA to Universal Design. PRELIMINARY FLOOR PLANS If the proposed project includes construction of any new building or structures the application must include basic floor plans for these structures. If the application is claiming universally accessible design, features must be identified on the preliminary plans. For example, if you proposing to develop a universally accessible playground, you should provide us with samples of the play equipment and surfacing and describe how they exceed standards accessibility requirements. They do not have to be measured drawings, but should show the relevant structures and approximate dimensions. Catalogue drawings or illustrations are acceptable. MAINTENANCE PLAN AND BUDGET For the proposed project provide the annual maintenance schedule (including invasive species control where relevant), maintenance costs, lifecycle cost and provide the current maintenance budget. CORRESPONDENCE REGARDING PERMITTING ISSUES If you have received any correspondence from a regulatory agency about your proposed project, include a copy in your application package. CURRENT ANNUAL CAPITAL IMPROVEMENT PLAN (CIP) The municipality must submit its current adopted Capital Improvement Plan that contains the project. These plans are used by municipalities to plan, in a non-binding fashion, their future construction needs. Please provide meeting minutes of when the CIP was approved or explain how the project was discussed, this helps to demonstrate that the project has been vetted through the normal approval processes of the municipality. If you already have an approved 5-Year Recreation Plan on file with Grants Management and this project is identified in it, then you do not need to submit a CIP. Environmental Report If your project site has current or past users that suggest there may be contamination, or if you have inadequate information about site conditions (that is, you answered "yes" or "unknown" for one or more questions), you are required to prepare an environmental report as part of your application. Your application will be considered for funding if, based on information you report, it appears the property can and will be made safe for intended use. If an environmental report is necessary it may be appropriate to engage the services of an environmental consultant to prepare this information. If the assessment and cleanup will be conducted or funded by someone other than the applicant (such as the liable party), also include in the application package a written commitment from this entity. For instructions on preparing an environmental report, please see Appendix A. 15 IC1956 (Rev, 01110/2018} Environmentally Friendly Features - If you have described environmentally friendly features in the application, upload catalogue cut out sheets, product specifications or other relevant documentation for specified scope items that may be considered Environmentally Friendly Features. For example, if LED lighting is proposed, upload a catalogue sheet for an LED fixture. Environmental features that are now standard construction will not be considered for credit. Examples of items that will not be counted as environmentally friendly features include recycled concrete or asphalt or low flow toilet fixtures. SIGNATURE The application must be submitted by the Authorized Official of the local unit of government applying for Recreation Passport Grant Program assistance. This person must be authorized to make a commitment of the necessary resources to complete the project. By submitting the application, the local unit of government is certifying that they: 1. Have read and understand all of the information included in the Recreation Passport Grant Program booklet (IC1956) and the MiRecGrants on-line application, and 2. Are prepared to commit the necessary resources to complete the project as proposed, including sufficient funding to initiate the project prior to receiving reimbursement of costs incurred, and 3. Are prepared to dedicate the entire park developed with Recreation Passport assistance, as described in the project agreement, to public outdoor recreation for the expected life of the facilities constructed under the grant. 16 1C1g58 (Rev. 01/19/2018) CHAPTER 3: SUBMITTING DOCUMENTS IN MIRECGRANTS Applications must be submitted in MiRecGrants. Anyone who is added to an application document will receive auto-generated notices from MiRecGrants. Whoever is working on the applications should check their e-mail regularly and feel comfortable working in the system. The application pages in MiRecGrants are very basic and this application guideline booklet provides additional instruction that should be reviewed thoroughly by the applicant. SUBMITTING AN APPLICATION The Authorized Official is the only role which can initiate and submit a grant application. Other staff can be added to the local unit of government's MiRecGrants account (Agency Staff, Financial Staff, etc.) and then added to the application document. Consultants can also be added to the document. These other roles can make changes to documents which are initiated by the Authorized Official. The following are steps to submit an application. 1. Authorized Official log into MiRecGrants. 2. Click on "Available Opportunities", look for the grant you want to apply for and click initiate application. Verify you do want to start an application. You have now created an RP application. Lthiejan rlinnomeii 1Iaz÷avult.D ItICHICAN.GOV P#Atipw. My Home Ily Filter. 'leotions My GranIs My Training Malertals I My Oreanization(s) I My Profile I L. rout =TIM 1116,00 ,..VercOrre inne r " Authorized Official j Chanoe Mv P,cluto Instructions: Select the SHOW HELP button above for detailed instructions on the following > Applying for an Opportunity .> Using System Messages > Understanding your Tasks > Managing your awarded grant Hello Jane, please choose an option below. View Available Opportunities You haii.1..Wrig4spriisiarmities available aMOMhe View OrMertsikes button below to see what is oi,ailable to your organization VIEW OPPORTUNMES My Inbox You hare 1 new messages Select the Open My Inhox button below to open your syslem irssage inbox OPEN MY mem 3. The Forms Menu will appear after you initiate the application and every time you open a saved application. The Application Number is listed in document information. Please note: after you have completed steps 1-2 above, you have initiated an application and there is a document number exclusive to that application. It will be in a format similar to this — RP17-1234. If you leave this page and want to return to it, login and click on the blue 'My Applications" tab and search for the application number. Prior to submitting the application, use the Status drop down box to select "Application in Process" for your search. After submitting the application, the Status search criteria can be left blank. If you use steps 1-2 above again, it will create a brand-new application. If you need to start multiple applications complete all of the steps listed above. 17 IC1956 (Rey. 01/1012018)i Badi Recreation Passport Grant Application Menu - Forms Reese complete all required forms beleve_ Dckurnent I reeirnalion: RP16-0013, (11 DiriaiTs FontIs 3or1ion B Piroiee Fjrrd snd E.,:olanatian of kfalob Scurce.. Sention C: lProJect Details Section 0: Site Candilions Application NerralNe Recanted Attachment AtAitionall lInfnunalion CerfOcalion of Authorized Official Ctoncr Applicaticn Etalus i:5ubmitfCarp=e1 Wendy Engle 2.21,120115 3:9:21 PM Ilkencly Engle 2.'2312016 405:00 PM Wendy Engle 24'20181 :+1132913M Mr* Engle 31.52016 3:54:12 PM Wendy Engle 32teo16 2:11:27 PM l'hiendy Engle 333 1/2016 1E2:23 AM Wendy Engle lan272ü16 11211:113 AM kAtendy Engle Vigh2:116 4:4B:Dfl PM Wendy Engle 3202116 1226:30, PM Wendy Engle 418Q016 2:10:33 PM 4. Complete all application pages. The Authorized Official, Agency Staff or Consultant can upload and make changes to application pages in the system. Make sure to save after each upload, after making changes to a page or before navigating away from the page. Changes will not automatically be saved 5. Once all pages are complete and there not any page errors, the next steps must be completed by the Authorized Official. Click on the application number at the top of the screen next to Document Information. 6. On the menu bar, click "Status Changes" then click the grey "Apply Status" button under "Application Submitted" to submit the application. This is the menu you will go to throughout the application process to change the status. 7. Click Application Submitted. Make sure the application is submitted before the application deadline or you will be unable to complete the application process. ADMINISTRATIVE COMPLETENESS After your application is submitted, your Grant Coordinator will complete an Administrative Completeness Review. This is a preliminary review of required documents such as the notification of public meeting and meeting minutes. You will be given a period of time to provide missing information. Failure to provide the correct documents may cause the application to be ineligible for consideration. This is a minimal review to ensure that the application includes the required minimum contents and does not include qualitative evaluation of the submitted materials. At this time, you will only be allowed to upload the documents identified in the Administrative Completeness Review. You must upload those documents in the Required Attachments Section of the application. You must not delete or alter any portion of the application. New documents must be identified in the file name with the ending, updated and the date. When the documentation is uploaded and saved, the Authorized Official will submit the changes by changing the status to "Additional Information Submitted". 18 101966 (Rev. 01/1D/201B) SUBMITTING SUPPLEMENTAL INFORMATION After you received your preliminary grant scores there will be a period of time to upload supplemental material to clarify information or to try to increase your score. In order to participate in the supplemental information, the Authorized Official must change the status to "Supplemental Information in Process". You will only be able to modify Section B: Project Funding and Explanation of Match Sources, Section C1/C2: Project Details and the Supplemental Information pages. Save the page after making changes or uploading documents before you move on to another section or submit the supplemental information. • If you are modifying the grant request amount or match amount or source you must update Section B. The totals for Section B and Section C must be the same. Increasing the application request or match requires a new resolution to be uploaded during the supplemental period. • If you are modifying the scope items or parcel information you must modify Section C. The totals for Section B and Section C must be the same. • The Supplemental Narrative Page includes a narrative box and an area to upload documents. o Uploads are limited to 25 MB. For another upload box to appear you must save a document. You are limited to 10 upload boxes so you may have to combine documents. 0 If you are adding scope items, they will not be counted if they are only listed in the narrative. They must be added to Section C. • After you have completed uploads, the Authorized Official must submit the document by changing the status to "Supplemental Information Submitted". GENERAL MIRECGRANTS INFORMATION MiRecGrants works best with Internet Explorer. If you experience problems with the website, try closing your browser and opening the page in Internet Explorer. MiRecGrants Notifications — The Authorized Official and anyone else who is added to the application document in MiRecGrants will get system generated e-mails when there is a status change and may also receive e-mails from the Grant Coordinators. Do not reply to any e-mail notifications from MiRecGrants. System messages will come from the e-mail address mirecgrants-noreplymichigan.gov . If you receive an e- mail it may direct you to complete additional steps or pages. ADDING MEMBERS TO YOUR ORGANIZATION Consultants must first register under their own companies in MiRecGrants. They should not be added as Agency Staff to a local unit of governments account. A community should search for their consultants in the system after they have registered their firm or agency. For local units of government, the Authorized Official can add members to their organization. For consultants, the Key Person can add members to their organization. 1. Log in to MiRecGrants 2. Click the My Organization link 3. Click Organization Members 4. For brand new users, such as staff members or volunteers within your organization, click "Add Members", then click the "Add Members" button. Fill out the information, and select the role. Click the Save button at the top of the page. You will need to let that person know their login and password. Do not create an account for a Consultant or Engineer unless they are a staff member for your organization. 5. For an existing user, such as a Consultant or Engineer, click "Add Members'', enter their name and click the 'Search" button. Select the person, choose their role and click the "Save" button. They will already have a user name and password. If you are adding a consultant who is not registered, please ask them to register under their firm first before adding them to your organization. 6. If a document already exists, you will need to follow the Adding People to Documents steps below. 19 101956 (Rev. 0111012018) ADDING PEOPLE TO DOCUMENTS Each time an Authorized Official initiates an application, PSB, ACQ, reimbursement or you are awarded a grant, a new document will be created in MiRecGrants. Members of an organization added after a document is created will not automatically have access to the existing documents. To add members of the organization or consultants to a document the following steps must be completed by the Authorized Official. 1. Log in to MiRecGrants. 2. Open the document. 3. From the menu bar click the "View Management Tools". 4. Click "Add/Edit People'. 5. Click the box next to the person you want to add, select the role (agency staff, consultant, etc.) and click the "Save" button. It will automatically select the current date. Do not put an end date unless you don't want that person to have access to the document after a certain date. 20 1C1956 (Rev. 01/1012018) CHAPTER 4: APPLICATION SCORING CRITERIA The scoring criteria used by staff are described in this chapter. In some cases, staff will also visit a site as part of the application evaluation process; however, do not rely on site visits as a way to communicate project information. RECREATION PASSPORT TIE BREAKING CRITERIA In the event that any projects receive the same total project score, they will be prioritized according to the past per capita grant assistance amount. 1. NEED FOR PROJECT Factors in determining the score for this criterion include: rationale, financial need, if the project is a renovation and the priority ranking of the project (if the applicant submits more than one application). RATIONALE (A or B or C) A. Applicant demonstrates a scarcity of parks and recreation services. 30 B. Applicant does not demonstrate a general scarcity of parks and recreation services, but demonstrates a scarcity of a specific recreation type which will be provided by the project. '15 C. Applicant does not demonstrate a general scarcity of parks and recreation services and does not demonstrate a scarcity for the specific recreation service type which will be provided by the project. 0 FINANCIAL NEED OF THE APPLICANT (A or B or C) A. Bottom 1/3 Median Household Income. 30 B. Middle 1/3 Median Household Income. 15 C. Upper 1/3 and higher Median Household Income. 0 RENOVATION The proposed project is a renovation of an existing facility that is beyond its life expectancy typically 20 years for outdoor elements and 40 years for buildings. 20 PRIORITY The applicant has submitted only one application or, if the applicant submitted multiple applications, this application is the highest priority. 10 Maximum Possible Points 90 2. SITE QUALITY Applications are evaluated on the quality of the project site based on information in the site plan, location map, design drawings, photographs, application narrative, and on observations during the site visit. LOCATION OF PROJECT SITE (A or B or C) A. The location of the development is appropriate given the natural resources present, the applicant's existing park and recreation system, location of similar facilities, proximity to users, proximity to other destinations, accessibility to public and non- motorized transportation, compatibility of surrounding land uses, safety considerations and other relevant factors. 10 B. There are some concerns with the location of the development given the natural resources present, the applicant's existing park and recreation system location of 5 21 1C1956 (Rev. 01/1012018 similar facilities, proximity to users, proximity to other destinations, accessibility to public and non-motorized transportation, compatibility of surrounding land uses, safety considerations and other relevant factors. C. There are many concerns with the location of the development given the natural resources present, the applicant's existing park and recreation system, location of similar facilities, proximity to users, proximity to other destinations, accessibility to public and non-motorized transportation, compatibility of surrounding land uses, safety considerations and other relevant factors. 0 EASE OF ACCESS (A or B or C) A. The site is easily recognizable as a public park and is easy to locate or will have adequate directional signage in place. 10 B. There is some difficulty in recognizing that the location is a public park, or the location is somewhat difficult to locate. 5 C. Site is difficult to locate and is difficult to recognize as public park. 0 Maximum Possible Points 20 3. PROJECT QUALITY Applications are evaluated on the quality of the project based on information in the site plan, location map, design drawings, photographs, application narrative, and observations during the site visit. Project Quality scores will also be compared among applications submitted in the same application round. QUALITY OF OVERALL PARK AND RECREATION FACILITY (A or B or C) A. Application clearly describes the proposed, existing, and future facilities at the site, including clear site plans. Expected traffic flow pattern is safe and convenient, access routes are provided to all facilities, facilities are placed to have the least environmental impact, layout maximizes groundwater infiltration, and the recreation and support facilities do not negatively impact each other. 10 B. Application clearly describes the proposed, existing, and future facilities at the site, including clear site plans. However, there are concerns about expected traffic flow, access to facilities, environmental impacts or the impact facilities will have on each other. 5 C. The application does not clearly describe the proposed, existing, and future facilities at the site or there are strong concerns about the expect traffic flow, access to facilities, environmental impacts or the impact facilities will have on each other. 0 COMPATIBILITY (A or B or C) A. Facilities size and cost are appropriate, and development is fully compatible with the size, natural and physical characteristics of the site, 10 B. There are some concerns about the compatibility of the site and its intended use. 5 C. The development has poor compatibility with the site, 0 PROGRAMMING/MARKETING (A or B or C) A. The applicant has a clear plan on how to make the public aware of the project and facilities, including any universally accessible facilities in the project. 10 B. The applicant has a partial plan for publicizing the project and facilities, including any universally accessible facilities in the project. 5 22 1C1956 (Rev, 01110/2018) C. The applicant has no plan for publicizing the project and facilities, including any universally accessible facilities in the project. 0 SAFETY MEASURES (A or B or C) A. User safety at the site is addressed through project design incorporating the following, as appropriate: maximization of visibility of people and parking areas, adequate lighting, hours of operation are or will be clearly posted, project is monitored at appropriate times and locations as necessary, physical layout clearly defines property lines and provides adequate separation with private spaces if appropriate for development, trails within parks minimize dead ends, public routes are clearly defined, and facilities in fire-prone areas are designed to protect from fire damage. 10 B. User safety at the site is addressed through project design incorporating the above design considerations, however some parts of the park raise concerns for user safety. 5 C. User safety concerns have not been clearly incorporated into project design. 0 ENVIRONMENTAL SUSTAINABILITY (A or B or C) A. Use of Three or More Environmentally Friendly Materials (must be listed as scope items; see application booklet for examples). 10 B. Some facilities in the application utilize environmentally friendly materials and design. (Must be listed as scope items). 5 C. No facilities in the application utilize environmentally friendly materials and design. 0 UNIVERSAL ACCESSIBILITY OF PARKS AND FACILITIES (A + (B or C or D)) A. The applicant obtained information on persons with disabilities in their community or the state and gathered comments regarding recreation interests and accessibility needs. The applicant has documented how the ideas/suggestions gathered from the public input process influenced the design of the proposed project. Documentation of dialogue with an organization or individual with disabilities was provided. The applicant has documented how any applicable ideas and suggestions influenced the design of the proposed project. (Please provide documentation) 10 B. ALL of the proposed facilities incorporate the Universal Design and are designed beyond the 2010 ADA Standards and current Accessibility Guidelines for Outdoor Developed Areas. 20 C. SOME of the facilities incorporate the Universal Design and are designed beyond the 2010 ADA Standards and current Accessibility Guidelines for Outdoor Developed Areas. Dimensions, preliminary drawings or cut-sheets were provided to demonstrate Universal Design Features. 10 D. None of the proposed facilities incorporate Universal Design and/or insufficient documentation was provided. 0 Maximum Possible Points: 80 4. APPLICANT HISTORY The main factors considered under this criterion are the applicant's performance in handling recreation grants in the past five years under the MNRTF, LWCF, 1988 Recreation Bond program, and Clean Michigan Initiative (CM1)—Recreation Bond program and the applicant's stewardship and maintenance of their existing parks and recreation system. 23 1C1956 Rev. 01/10/2018) STEWARDSHIP OF EXISTING FACILITIES (A + B) A. Applicant has not closed, sold, or transferred use of a park or public recreation facility for non-public recreation purpose. Or the applicant has never received a grant. 10 B. Applicant is in compliance with all requirements at park sites that have been acquired or developed with recreation grant assistance in the past - including signage requirements. Also, the applicant has complied with DNR procedures on active, open grants (acquisition and development). Do not give points if the applicant has an on-going conversion, but is working to resolve the conversion. Give points if the applicant has never received a grant. 10 MAINTENANCE OF EXISTING FACILITIES (A or B or C) A. The park and public recreation sites in the applicant's system are appropriately operated, maintained (including presence of signs for grant-assisted sites), and staffed, The park maintenance schedule was provided. 10 B. Most parks and public recreation sites in the applicant's system are appropriately operated and maintained, and staffed. 5 C. Few or no parks and public recreation sites in the applicant's system are appropriately operated and maintained. 0 PAST PER CAPITA GRANT ASSISTANCE (A or B or C) A. The applicant has received no (RP), MNRTF, or LWCF grant assistance in the past five years. 20 B. The applicant has received below the median of per-capita RP, MNRTF, or LWCF grant assistance in the past five years. 10 C. The applicant has received above the median in per-capita RP, MNRTF, or LWCF grant assistance in the past five years. 0 Maximum Possible Points 50 5. CONVERSIONS Applicant has a known unresolved conversion of a grant-assisted site to a use that does not qualify as public outdoor recreation (applies to all grant programs). -20 TOTAL POSSIBLE POINTS 240 24 IC1956 (Rev. 01/10/2018} APPENDIX A: ENVIRONMENTAL REPORTS Contents and Headings for an Environmental Report A. Title Page: The title page should include the following: Environmental Report for project name, applicant name, the name and qualifications of the person who prepared the Environmental Report, and the date it was prepared. B. Site Conditions: A summary of current site conditions including any potential for contamination. C. Environmental Assessment Results: A summary of the results of any environmental assessments conducted to date. D. Assessment and Cleanup Actions Needed: Summarize the information available on the assessment activities that may be needed to delineate the contamination. Discuss the cleanup actions that may be needed to make the site safe for recreation use and meet the applicant's due care obligations under the state cleanup law, Part 201 of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended. Also discuss to what degree the cost of assessment and cleanup actions have been determined. E. Implementation Responsibilities: Indicate who will conduct and fund the assessment and cleanup actions that may be needed. F. Tentative Schedule: A tentative schedule for completion of assessment and response actions and a discussion of how these actions will impact development and long-term recreation use of the site. The report should indicate that completion of assessment and response actions will not delay completion of the project during the DNR-approved project period or interfere with the requirement that the entirety of a grant-assisted site be committed to public recreation use in perpetuity. G. Confirmation Statement: A written statement signed by the applicant confirming that you understand the following: i. If grant funding is recommended, the applicant will be required to submit additional, detailed information to the DNR regarding property conditions by October 1st or the grant is subject to cancellation. If this information indicates the property may be contaminated, the applicant must obtain written DNR approval before developing the property. The grant is subject to cancellation if the additional information indicates the site will not or cannot be made safe for its intended use within the grant project period; or the presence of contamination, even with the implementation of due care actions, will have a substantial negative impact on the overall recreation or resource protection values of the site. 25 IC1958 (Rev. 01/10/2010) APPENDIX B: SOURCES OF INFORMATION ON ACCESSIBILITY AND UNIVERSAL ACCESS U,S. ACCESS BOARD The U.S. Access Board is designated by the Americans with Disabilities Act (ADA) as the agency responsible for developing minimum accessibility guidelines to ensure that new construction and alteration of facilities covered by ADA are accessible and useable by people with disabilities. The Access Board has put out the following guidelines that should be used by Access to Recreation applicants to determine the criteria they must exceed to achieve universal accessibility: 2010 Americans with Disabilities Act Standards for Accessible Design https://www.ADA.gov/2010ADAstandards-index.htm >- Recommendations for Accessibility Guidelines for Outdoor Developed Areas httbs://www.access-board.goviquidelines-and-standards/recreation-facilities The Access Board also has a website that provides links to a number of organizations whose mission is to provide access for persons with disabilities at: http://www.disability.qov United States Access Board 1331 F Street, NW, Suite 1000 Washington, DC 20004-1111 Voice: (800) 872-2253 TTY: (800) 993-2822 FAX: (202) 272-0081 NATIONAL CENTER ON ACCESSIBILITY http://www.ncaonline.org The National Center on Accessibility is a collaborative program of Indiana University and the National Park Service. It provides information on access for people with disabilities in recreation. National Center on Accessibility 501 North Morton Street - Suite 109 Bloomington, IN 47404-3732 Voice: (812) 856-4422 TTY: (812) 856-4421 FAX: (812) 856-4480 THE CENTER FOR UNIVERSAL DESIGN vvww.ncsu.eduincstildesign/cud The Center for Universal Design is a national information, technical assistance, and research center that evaluates, develops, and promotes accessible and universal design in housing, commercial, and public facilities, outdoor environments, and products. The Center for Universal Design College of Design North Carolina State University Campus Box 8613 Raleigh, NC 27695-8613 E-mail: cudencsu.edu 26 IC195H (Rev. 01110/2018) GREAT LAKES ADA AND ACCESSIBILITY ASSISTANCE CENTER http://www.adacireatlakes.orq The Great Lakes ADA and Accessibility Assistance Center provides information, materials, technical assistance, and training on the Americans with Disabilities Act. Topics addressed includes the non- discrimination requirements in employment, the obligations of state and local governments and business to ensure that programs, services and activities are readily accessible to and useable by people with disabilities. DBTAC: Great Lakes ADA Center University of Illinois at Chicago Institute on Disability & Human Development (MC 728) 1640 West Roosevelt Road, Room 405 Chicago, IL 60608 Technical AssistanceNoice/TTY: 800-949-4232 FAX: 312-413-1856 Email: gldbtacuic.edu MICHIGAN DISABILITY RESOURCES www.michigan.govidisabilitvresources The Michigan Department of Energy, Labor & Economic Growth created this website, which is devoted specifically to the interests, concerns, and needs of Michiganders with disabilities. The website offers information on services and programs for people with disabilities offered by the state of Michigan as well as other sites of interest. MICHIGAN DISABILITY NETWORK www.dnmichician.orq The Michigan Disability Network represents the 15 Centers for Independent Living (CU). They are a resource for accessibility education, advocacy and removing barriers for people with disabilities. The website includes a directory for the Ms. 27 IC19-55 (Rev, oi/lopola) APPENDIX C: GUIDANCE ON DESIGNING SPECIFIC TYPES OF RECREATION AND SUPPORT FACILITIES FOR UNIVERSAL ACCESSIBILITY Universally designed recreation experiences have characteristics that make them easier to use by everybody, including people with a variety of different abilities and limitations. Designing for universal access means going beyond the minimum requirements of the ADA so that all people in the community, including those with disabilities, may enjoy the recreation opportunities provided. We encourage you to design your project to be universally accessible. Facilities that utilize universal design accommodate all potential users with disabilities, and their design exceeds the specifications given in the 2010 Americans with Disabilities Act Standards for Accessibility Design (see appendix B). We encourage the design of the project to follow the Principles of Universal Design (see appendix B): • Equitable use; • Flexibility of use; • Simple and intuitive use; • Perceptible information; • Tolerance for error; • Low physical effort; • Size and space for approach and use. Beyond the facilities themselves, universal design projects should be designed to allow all users to move freely among all the recreation and support facilities at the site. Existing support facilities, such as restrooms and parking lots, should at least meet accessibility requirements of the ADA. Any support facilities that are part of the proposed project should be designed to be universally accessible. There should be no separate routes, ramps, or entrances for users with disabilities; all should be able to access the park and its facilities in the same manner. Directions and other information usually conveyed to users through signs and brochures should be available in other formats, such as audio interpretation. Once the project is completed, it will likely be necessary to provide additional outreach to the public to make them aware of the project and to encourage people with disabilities to take part in the programs offered. You may also need to train your staff to interact positively and effectively with people of differing abilities. Finally, maintaining a park for universal access requires an added amount of effort and attention to day-to-day maintenance concerns. For example, some types of safety surface materials used under play equipment need to be replenished or replaced often, trails need to be kept clear of debris, tree branches or shrubs may need to be trimmed more often, and equipment must be kept in good condition. The following table lists design aspects that should be considered when designing the specified type of recreation or support facility for universal accessibility. This guidance is not exhaustive or mandatory, but it will be used by Grants Management staff when reviewing your application for universal accessibility. 28 I01956 (Rev. 01110/2018) TYPE OF RECREATION FACILITY UNIVERSAL ACCESS DESIGN CONSIDERATIONS Trail: nature frail, walkway, pathway, etc. - wider width so two people can walk side by side or people can pass - unitary surface like concrete, boardwalk or asphalt, crushed aggregate/screenings that have been "stabilized" or natural soils enhanced with soil stabilizers - transition plates between trail and pedestrian bridges, decks, etc. - contrasting color treatment of the surface and textured surface treatments such as brushed concrete at intersections or interpretive stations to cue people who have vision impairments that there is something to pay attention to at that spot - close to level cross slopes (side to side) and very gentle running slopes, no steep sections, larger (greater than 60"X60") level areas at all turns and intersections - thoughtfully laid out on the site to maximize the experience with minimal difficulty - accessible amenities such as benches, restrooms (port-a-johns), drinking fountains, etc. Boardwalk: wetland and water access - wider width so two people can walk side by side or people can pass - edge treatment to prevent roll/step off - if side rails all lowered for easy viewing - interpretive information in a variety of alternative formats such as auditory, large print, Braille, pictures, etc. Nature center: - all interpretive information in a variety of alternative formats such as auditory, large print, Braille, pictures, etc. - creative use of technology such as mp3 players for auditory descriptions (this gives the info, directly to the individual) closed loop assistive listening devices and closed circuit captioning of all interpretive presentations - all displays at lowered heights for sitting or standing viewing - all operating mechanisms that are operable with one hand and do not require tight/pinch/grasp/wrist twist to operate. Beach: routes over the beach and into the water, can be portable/temporary matting if it needs to be taken in and out for beach cleaning/dragging or in the off season - wide enough for side by side walking/passing - at beach route end have an accessible area at the water's edge large enough to park multiple chairs while the owners are in the water - with a transfer system at the water's edge so people can get down to the ground level and into the water. Fishing dock/pier and observation/viewing decks: - all lowered rails all the way around so everyone can fish from anywhere or no rails at all with only an edge treatment to prevent roll off - sitting benches (all with backs and arm rests) scattered about so anglers can choose to sit or stand to fish - tackle box stands next to one bench end (not both) leaving one end clear space for sitting side by side with someone in a wheelchair - a variety of fish landing cutaways strategically placed - variety of accessible opportunities—over-water fishing, shore fishing, 29 C1926 (Rev. 01(10/2018) TYPE OF RECREATION FACILITY UNIVERSAL ACCESS DESIGN CONSIDERATIONS in-water fishing, etc. - transition plates between access route and deck/pier Canoe/kayak/boat launch: - wider route so someone can hand wheel boat on dolly to launch pulling boat next to them if they are in a wheelchair or two person carry down - accessible surface to water's edge and into water at launch - more gentle slopes for easier entry and exit when hand wheeling a boat - some type of "rack" to stabilize boat at a transferable height then some type of mechanism/roller system to move, while seated in the boat, into the water - some means of transfer assistance such as overhead bars - some type of wench system to help pull boat out of water back into the rack to exit/transfer out. - if there is a dock provide a transfer system on the dock so a person can be seated on the dock to transfer over to a boat in the water that is in some type of a stabilizer rack - adaptive kayaks available for use - shore station with a platform (instead of "V" rack) with a transfer system on the deck of the shore station, located next to a dock so someone could roll/get on the platform and lower it to the right level to transfer into a boat Campgrounds: - all sites and amenities - accessible surface on all sites, including rustic sites - larger spaces to accommodate side lifts on campers and vehicles - accessible tables, grills, and fire rings on all sites - centrally located restrooms on easy routes from each site Camping Cabins and Yurts: - larger clear space and maneuvering spaces in between all furnishings, including when all are in use (beds, tables/chairs with people seated at the table, shelves within lowered reach ranges, lowered wall hooks, etc.) - larger clear space thoughtfully located for typical portable items such as coolers, luggage, equipment/food bins/tubs, etc. Picnic areas and elements: Pavilions, picnic tables, grills, fire rings, water pumps, etc. - all tables, grills, fire rings, water pumps, etc. accessible - all located on accessible routes - level routes onto pavilions with no changes of level from path to pavilion surface - wider routes and clear space with firm surface around all elements so someone with mobility limits can easily move around the element (table, grill, etc.) - a variety of table styles, some with clear sitting space on the side, some with extended table tops on the end - some fixed tables to ensure they remain accessible (not moved off into a grassy or sandy area, etc.) - clear space all around each element so people can approach and use the grill, fire ring, etc. from the front, back and either side - grills you can lower/raise the cooking surface with one hand 30 1C1956 (Rey. 01/1072018) TYPE OF RECREATION FACILITY UNIVERSAL ACCESS DESIGN CONSIDERATIONS - raised fire building surfaces so you can place wood without learning too far over from a standing or seated position Archery range: - all stations - route to retrieval area for each target - targets also usable with cross bows - arrow back stop to limit retrieval distance - larger maneuvering spaces to accommodate archers with shooting assistants Playgrounds: - Ramps and transfers - has both ramp and transfer access to all play components - ramps to every "getting on spot" or "sit/stand & do it spot" of every play component - transfer system from the ground up to the main deck located near the exits of slides and climbers furthest from the ramp onto the structure - only unitary safety surface such as poured-in-place or rubber tiles NOT any loose fill materials likes shredded rubber, wood chips, engineered wood fiber, or any other non-unitary surface material - on deck transfer platform at the entry point of every slide - on deck transfer platform with one open transfer side and one side with transfer steps to every entry/exit point of every climber, so kids climbing up can get down to the deck to move to another component, as they may have left an assistive device at the ground - a good variety of things to manipulate that make noise or music, have high contrast/bright colors, games that two kids can play (to foster social interaction), Braille and sign language panels to teach awareness, easy to operate with just one hand with a whole fist (does not require tight/pinch/grasp/wrist twist to operate) - different high contrast colors for decks versus transfers so kids with low vision can perceive a change in level - play panels are located at heights so they can be used from a seated position or standing Sports fields/courts: Fields: soccer, football, baseball, etc. Courts: tennis, basketball, bocce, horseshoes, etc. Other: skate parks, disk golf routes to both sides of all fields and courts, not just end zones - accessible seating spaces both ground level and elevated if risers/bleachers are provided - accessible seating spaces scattered throughout all viewing areas and levels with companion seating on both sides of the space - all lowered service windows at all concession areas - wider gate openings into court areas (tennis, bocce, basketball) and skate parks to accommodate wider sports wheelchairs - routes to both horseshoe pits and along both sides of the route between pits - level routes onto bocce courts with sitting benches at both ends Skiing/sledding hill: - accessible route to top (no steps), possibly using a "magic carpet" lift - level surface for sled mounting at hill top - if staffed, provide ATV transport or have policy that allows personal ATV use transfer at hill bottom to help transfer down to sled and back up into 31 C15 (Rev. 01/1012018) TYPE OF RECREATION FACILITY UNIVERSAL ACCESS DESIGN CONSIDERATIONS chair/walker Restrooms: - more than the minimum number of accessible units - multiple unisex/single user toilet rooms/units so opposite sex care givers can assist; also good for parents of young children of the opposite sex so kids aren't sent alone into the multi-user restroonn - thoughtfully located near areas of activity such as play areas, beaches, fishing piers, etc. - accessible door pulls and water faucet handles - all accessible port-a-johns, again big enough for individual use or care giver/parental assistance. Parking: - more than minimum number of accessible spots - the accessible parking spot must be paved, striped and signed - each connected directly to an accessible route to the park elements and NOT into the traffic flow - thoughtfully located nearest the activity entrance, which might require multiple lots (some near the beach, some near the playground, some near the bathhouse, etc.) Interpretive Information and Maps - Interpretive information and maps in a variety of alternative formats such as auditory, large print, Braille, pictures, QR Codes, etc. AMERICANS WITH DISABILITIES ACT (ADA) Below is a quick reference to the general minimum requirements for accessible spaces, clearances, reaches, viewing, and operation. These are not specific to types of recreation listed above. You must reference the 2010 American with Disabilities Act Standards for Accessible Design and/or the 1999 Recommendations for Accessibility Guidelines: Outdoor Developed Areas (Final Report) for the specific type of recreation to find the specific scoping and technical minimum requirements. Websites at which these references can be found are listed in Appendix B. Clear width = 36" minimum for most accessible routes Maneuvering space = 60" by 60" minimum and level, at entries and places for change of direction Surfaces = 1/4" maximum change, slopes less than 5%, firm and stable Transferable height = 17"-19" with transfer supports Head clearance = 80" high and as wide as the route Knee clearance = 27" high by 30" wide by 25" deep Clear space = minimum 30" wide by 48" deep located at the element Table tops, counters, and rail heights = maximum 34" high Viewing = clear from 32"-51" height Reach range = 48" maximum high forward; 15" minimum low on side Operation = operating mechanism that is operable with one hand and does not require tight/pinch/gra8sp/wrist twist to operate. 32 821056 (8ev, 01(1012018) APPENDIX D: SAMPLE RESOLUTIONS RECREATION PASSPORT GRANT PROGRAM SAMPLE RESOLUTION OF AUTHORIZATION — LOCAL UNIT OF GOVERNMENT MATCH WITH DONATED FUNDS WHEREAS, supports the submission of an application titled, " "to the Recreation Passport Grant Program for development of (project description) at (location or park name); and, WHEREAS, the proposed application is supported by the Community's 5-Year Approved Parks and Recreation Plan OR Current Annual Capital Improvement Plan; and, WHEREAS, is hereby making a financial commitment to the project in the amount of matching funds, in cash and/or force account; and, WHEREAS, if the grant is awarded the applicant commits its local match and donated amounts from the following sources: (list organization) $ (list organization) $ (donated amount) (donated amount) Total $ (sum of donations) NOW THEREFORE, BE IT RESOLVED that hereby authorizes submission of a Recreation Passport Grant Program application for $ , and further resolves to make available a local match through financial commitment and donation(s) of $ ( `)/0) of a total project cost, during the 201_-201_ fiscal year. AYES: NAY ES: ABSENT: MOTION APPROVED. I HEREBY CERTIFY, that the foregoing is a Resoiution duly made and passed by of at their regular meeting held on 201_, at p.m. in , with a quorum present. Dated: Clerk 33 IC1956 (Rev. 01(10(2018) RECREATION PASSPORT GRANT PROGRAM SAMPLE RESOLUTION OF AUTHORIZATION — LOCAL UNIT OF GOVERNMENT MATCH WITHOUT DONATED FUNDS WHEREAS, supports the submission of an application titled," 'to the Recreation Passport Grant Program for development of (project description) at (location or park name); and, WHEREAS, the proposed application is supported by the Community's 5-Year Approved Parks and Recreation Plan OR Current Annual Capital Improvement Plan; and, WHEREAS, is hereby making a financial commitment to the project in the amount of matching funds, in cash and/or force account; and, NOW THEREFORE, BE IT RESOLVED that hereby authorizes submission of a Recreation Passport Grant Program Application for $ , and further resolves to make available its financial obligation amount of $ ( °A) of a total $ project cost, during the 201_-201_ fiscal year. AYES: NAYES: ABSENT: MOTION APPROVED. I HEREBY CERTIFY, that the foregoing is a Resolution duly made and passed by of at their regular meeting held on 201_, at p.m. in , with a quorum present. Dated: Clerk 34 IC1956 (Rev. 01/10/2018} Keweenaw (Isle Royale) Keweenaw Houghton Ontonagon Gogebic Iron REGIONS GRANT COORDINATOR Merrie Carloeic (517) 284-5931 carlockrnamichiqan.qov I & 10 2 & 4 Tamara Jorkasky (517) 284-5948 jorkaskytpmichictan.qov 3, 5 & 6 Lindsay Ross (517) 284-5916 ross174michigan.gov 7, 8 & 9 Erin Campbell (617) 284-5957 campbelle6Arnichiqan.qov Emmeil heboygan Presque Isle Leah n Benzie Charlevoix m t,rand K F:Arltriccr ftsego alkask rawtord Alpena Montorency Traverse Missaukel Ogemaw les<0 Manistee Wexford Ploscommon Arenac Ma,on Lake Osceola Bay Montcalrn APPENDIX E: RECREATION GRANTS REGIONAL REPRESENTATIVES Michigan Department of Natural Resources RECREATION GRANT COORDINATORS REGIONAL ASSIGNMENTS Dan Lord, Section Manager, 517-290-5603, lorddilMichigamicov Rachel Schumaker, Assistant to the Section Manager and MNRTF Board Secretary, (517)284-7238, schumakerramichloamoov Jon Mayes, Unit Manager, Recreation Grants Michelle Ballard, Grants Payment Officer, LA/V-GFITieti-C"-ffi-abfatiDaiiii— "-I- (517) 284-5054, mayesOmichician,aov Management Programs, (517)284-5974, ,12211 . civ. Christie Bows, Program Manager, LWGF/Marine Safety/ Recreation Lance Brooks, Grants Payment Off car and MIRecGrants Analyst, Wildlife Passport Programs, (517)284-5923 riamisc*michIcan coy Habitat/Marine Safety/Recreation Passport/Invasive Species Grant Kammy Fravre, Program Manager, Invasive Species/Clean Vessel Act Programs, (517) 284-5971, Jareekstrichjaan.ciov Grant Programs and Conversions Officer, (517)284-5970, Chip kosloski, Program Manager, Dam Management, Aquatic Habitat, Widlife fraviler frilchlaan.nov Habitat Grant Programs, (517)284-5955 kosloskic31michinan nov Michael chuff, Financial Analyst, MNRTF, (517)284-5951 chuffmpreichiganigov 101 5C5D (Bevi112912317) 35 1C1955 (Rev. 0111012018) Michigan Recreation Passport Grant Program 2018 Organization: Oakland County RP18-0052 Section A: Applicant Site and Project Information: Independence Oaks County Park *Name of Applicant (Government Unit) Oakland County *Federal ID Number 38-6004876 *County Oakland County *Name of Authorized Representative Michael Gingell *Title Chairperson, Oakland Co. Board of Comm. *Address 2800 Watkins Lake Rd *Telephone (248) 858-4620 Fax *City Waterford *State MI *ZIP 48328 *E-mail prowsem©oakgov.com 'State House District District 43 *State Senate District District 12 *U.S. Congress District District 8 *Proposal Title (Not to exceed 60 characters) Independence Oaks Boat House Deck and Dock Replacement *Proposal Description Oakland County Parks and Recreation's 2018 application to the Recreation Passport Grant Program is for the replacement of the decking and docks at the Boat House on Crooked Lake at Independence Oaks County Park. The deck was originally built in 1977 when the building was constructed and both the deck and docks have reached the end of their useful life. This popular park provides boating and fishing on Crooked Lake for thousands of park users each year, including for special events for Scouts, adaptive programs, etc. *Address of Site *City, Village or Township of Site *Zip 9501 Sashabaw Road Clarkston 48348 'County in which Site is located Oakland *Park Name Independence Oaks County Park *Town, Range and Section Numbers of Site Location Letters must be upper-case: (examples: TO2N, Ri3E, 22) (Town)TO4N (Range)R09E (Section)03 *LatitudelLongitude at park entrance 42.771329 -83.381448 03/06/2018 Page 1 of 1 SECTION B: PROJECT FUNDING AND EXPLANATION OF MATCH SOURCES Instructions: • Click Save to save changes. • See the 2016 Recreation Passport Grant Program Application Guidelines and other forms Jere for guidance. SOURCES OF MATCHING FUNDS 'Grant amount requested (round to the nearest hundred dollars) Total Match {Must be at least 25% of total project cost) Total Project Cost (Must equal the total estimated cost on Section C: Project Details page) Percentage of match commitment Must be at least 25% of total project cost) Value of any Land Repurposed to Recreation as Pail of the Project (2xSEV) a) General Funds or Local Restricted Funds (Apphcant's own cash) b) Force Account Labor/Materials (Applicant's own paid labor or materials) c) Federal or State Funds d) Gash Donations e) Donated Labor andior Materials PROJECT COST AMOUNTS $92900001 $92,900.00 $185,800,00 50% $92.900_001 Q Top of the Page g. Copyright 2000-2018 Agate Software, Inc. Search Windows 0 0A em Michigan Recreation Passport Grant Program 2018 Organization: Oakland County RP18-0052 Section C: Project Details Applicant's current control of the site: Fee Simple Lease Easement Project Cost Estimate Table List the specific development scope items (play equipment, parking lot paving, landscaping) rather than aspects of project execution (materials, labor, equipment, site clearing). Do not include ineligible items such as engineering costs beyond 15% of the subtotal and contingencies. Facilities must be designed to be in compliance with the 2010 Americans with Disabilities Act Standards for Accessible Design. SCOPE ITEM DNR ONLY ACCESSIBILITY GUIDELINES QUANTITY TOTAL ESTIMATED COST Fishing Pier or Dock Boardwalk 3100SF 36LF $139,500.00 $7,300.00 Other: Deck System with Railing 1300 EA $32,500.00 Other: Transition Platform 2 $4,000.00 Other: Piano Hinge 2 $1,000.00 Do not list the aspects of project execution, such as labor, construction equipment, contingency or raw materials. Permit Fees Subtotal Engineering (These fees may not exceed 15% of subtotal) Total Estimated Cost (Much equal Total Project Cost amount on Section B page) 1) What is the expected life of the facilities constructed as part of the project? (Please note: Program requires commitment of minimum 20 years if no enclosed structure and 40 years with enclosed structure). 2) If you are submitting multiple applications, what is the priority for this application? (1 = highest) 3) Is unimpeded access to the project site secured through ownership or easement or lease of term no less than the length of time that control of the project site is secured? 4) Will the project be used for the viewing of professional or semi-professional arts, athletics or intercollegiate or interscholastic sports? If yes, what percentage of normal operating hours will be used in this 03/06/2018 $1,500.00 $185,800.00 $185,800.00 20 years 1 No Yes No Yes Page 1 of 2 Michigan Recreation Passport Grant Program 2018 Organization: Oakland County Section C: Project Details capacity? 5) Will fees be charged at the park? If yes, what will be the fees for residents? What will be the fees for non-residents? 6) Has applicant received DNR recreation grant(s) in the past? 7) Is there an entrance sign identifying the site as a public recreation site open to all users? 8) Has applicant closed, sold, or transferred any parkland or recreation facilities in the past 5 years? 9) Does applicant have a Mceresidents onlya€ policy for this park or other parks or recreation facilities? If 'Yes was selected for any of the questions, please explain here: OCPR has a current conversion at Addison Oaks where space for a cell tower was leased. We are in the process of mitigating that conversion with property purchased at White Lake Oaks last year. We have preliminary approval from MDNR for this mitigation and intend to have the mitigation process.completed by September 1, 2018. RP18-0052 No Yes $5.00 $12.00 No Yes No Yes No Yes No Yes 03/06/2018 Page 2 of 2 Michigan Recreation Passport Grant Program 2018 Organization: Oakland County RP18-0052 Section D: Site Conditions NO YES UNKNOWN k1) Does the applicant, landowner, or others have knowledge that any portion of the property is or has been used for industrial purposes, including manufacturing and/or mineralsã€TM processing or extraction (sand, gravel, oil, or gas) at this time or in the past? *2) Does the applicant, landowner, or others have knowledge that any portion of the property is currently being used or has been used in the past for a gas station, motor vehicle service or repair facility, commercial printing facility, dry cleaners, photo developing lab, junkyard, landfill, waste treatment, storage, processing or recycling or disposal facility? *3) Does the applicant, landowner, or others have knowledge that any of the following are or have in the past been stored, discarded, or used on the property a€" automotive or industrial batteries, pesticides or other chemicals used in agricultural practices, paints, industrial waste, or other chemicals in drums or other containers? *4) Does the applicant, landowner, or others have knowledge that fill dirt or other fill material of unknown origin is on this property or has in the past been placed on the property? *5) Does the applicant, landowner, or others have knowledge of any evidence of leaks, spills, or stains from a substance other than water at this time or in the past? *6) Does the applicant, landowner, or others have knowledge that there are or have in the past been waste disposal pits, lagoons, or ponds on the property? *7) Does the applicant, landowner, or others have knowledge that there are at this time or have in the past been registered or unregistered storage tanks on the property? *8) Does the applicant, landowner, or others have knowledge that contaminated groundwater lies below the property? .9) If there is a water well on the property, does the applicant, landowner, or others have knowledge that contaminants have been identified in the well that exceeded legal standards or has the well been identified as contaminated by a government agency? *10) Has the landowner been notified about any current violations of environmental laws pertaining to activities on the property or does applicant, landowner, or others have knowledge about past violations? 03/06/2018 Page 1 of 2 Michigan Recreation Passport Grant Program 2018 Organization: Oakland County RP18-0052 Section 0: Site Conditions *11) Has the landowner been notified of any environmental assessments of the property that identified a) the presence of hazardous substances, petroleum products, or contamination; or b) the need for further assessment? *12) Does the applicant, landowner, or others have knowledge that any hazardous substances, unidentified waste materials, tires, or automotive or industrial batteries have been dumped above ground, buried, or burned on the property? *13) Is the property listed on any federal or state list of contaminated sites, including the site of a leaking underground storage tank? *14) Does the applicant, landowner, or others have knowledge that any of the adjoining properties are currently being used or have been used in the past for the purposes listed in the previous questions 1-13? *15) Has an environmental assessment been completed for the site? If yes, provide the most current. *16) Is this proposed project part of the Iron Belle Trail (Governor's Showcase Trail)? *17) Are permits required for the development of the site? If yes, please complete the following table: TYPE OF PERMIT PERMITTING AGENCY EFFORTS TAKEN TO OBTAIN PERMIT OR DETERMINING PERMIT REQUIREMENTS If 'Yes' or 'Unknown was selected for any of the questions on this page, please explain here: 03/06/2018 Page 2 of 2 Michigan Recreation Passport Grant Program 2018 Organization: Oakland County RP18-0052 Application Narrative 1. Need for the Project: The boat house at Independence Oaks County Park is one of the main hubs of the park. The building itself houses restrooms and vending machines for the park, as well as ski and snowshoe rental in the winter. During the warmer months, the boat house rents canoes, kayaks and paddle boats to people to explore beautiful Crooked Lake. We know that our residents place a high value on fishing , boating and water access in Oakland County, and that part of our role is to provide access to these natural resources in a sustainable, safe and accessible manner. Due to its age, the railing systems on the deck are rotting and failing. The joist hangers are also rusting and rotting. This has caused multiple sections to fall and required staff to remove decking segments and replace hangers. The boards on the deck and hand rails have exceeded their life expectancy and are beginning to rot and continuously require replacement and repair. The floating docks where the boats are accessed have become water logged and are failing. Staff have removed and reorganized sections of the floating dock system due to faiiing sections. These conditions are not sustainable and do not provide the best service or experience to our park users. OCPR worked with a consultant to conduct a county-wide resident survey in 2017. This survey showed that access to boating/fishing opportunities was in the top 3rd of recreational opportunities that people in Oakland County have a need for — approximately 194,000 people. While the survey only captured data from Oakland County residents, our parks are open to non-residents as well who also enjoy this type of recreation. Oakland County is robust with lakes, however not all have public access. Oakland County Parks is committed to not only providing public access for fishing and boating, but we are working diligently toward providing Universal Access as we upgrade and improve our park system. The 2017 survey also asked residents how they would like to see their tax dollars invested at the parks. This project meets 2 of the top 3 responses by fixing (replacing) older structures (the boat house deck is original from when the building was constructed in 1977 — 41 years ago) and making facilities more accessible for everyone, which this project does by ensuring, that the ramps meet current ADA standards (they do not, currently). In the OCPR 2018-2022 Recreation Master Plan, this project can be found specifically on page 10-27, in the Strategic Action Plan Objective 12: Reinvestment in Assets and Infrastructure. The results of the pubic survey can be found in Chapter 6: Recreational Resources. This project would likely still be completed without grant assistance, as it is a health/safety issue. However, it may not be completed as quickly. as this is an existing facility, its replacement will improve our overall budget by requiring less staff time and materials for repairs and maintenance of failing facilities. 2. Site Quality: This application is for the replacement of the deck and floating docks at Independence Oaks County Park on Crooked Lake. The park is 1,286 acres, with Crooked Lake being 68 acres. Crooked Lake is a spring-fed lake within the headwaters of the Clinton River that is surrounded mostly by forested land. The deepest part of the lake is 65 feet. Many fish species have been documented at Crooked Lake, including bluegill, pumpkinseed sunfish, rock bass, green sunfish, yellow perch, largemouth bass, bullhead, and northern pike. The Michigan Natural Features Inventory has described and abstracted 76 distinct natural community types 03/06/2018 Page 1 of 3 Michigan Recreation Passport Grant Program 2018 Organization: Oakland County RP18-0052 Application Narrative within the State of Michigan. According to MNFI, 40 natural communities occur within Oakland County at varying degrees. The natural areas of Independence Oaks consist of rolling topography of upland woodlands, wetlands--both open and forested, and open fields. To date, 15 natural community types have been identified at Independence Oaks. The eastern massasauga rattlesnake, a federally Threatened species; bog bluegrass, and red-shouldered hawk, both State Threatened species; and Blanding's turtle, unexpected tiger moth, purple twayblade, tamarack tree cricket, and pine tree cricket, all State Species of Special Concern, have been identified at the park. Grassland habitat is managed for declining grassland birds. 3. Project Quality: There are several places within Oakland County where boats can be rented, especially canoes and kayaks on our rivers. However, Independence Oaks provides a perfect location for both beginner boaters and those who want a one-site experience where they control the out and back experience. With our boat rental at Independence Oaks, people can rent boats and take them out on the lake, paddle at their own speed, and bring them back to the boat house when they are ready. There is no hassle of having to get to a rendezvous point or be picked up and driven back to a livery. We find that families with young children tend to greatly enjoy this experience both for its ease and the natural beauty of Crooked Lake. The boat house has restrooms and vending, as well as a small multi-purpose room that can be used for trainings and programs. The project is for replacement of decks and docks at the existing site, not a new location within the park. The boat house is adjacent to the Twin Chimneys recreation area, both of which make up the central hub of Independence Oaks. All park trails can be accessed from this area, and it is home to several special events (both OCPR and private rentals) each year. The design will remain very similar to the existing deck and dock layout. This layout helps us to facilitate rental and use of up to 35 boats (canoes, kayaks, paddle boats) at any given time. The boat house is locked and boats secured when not open, and the park is regularly patrolled by OCPR staff and the Oakland County Sheriff's Office. There are also cameras on the boat house that capture a continuous feed of activity in/around the area. The site is easily accessible from multiple areas of the park, including 4 new fully accessible (including one van accessible) parking spaces in the boat house parking area. Independence Oaks County Park is easily seen from the main entrance at Sashabaw Road, including a boulevard entrance with a prominent park sign with icons depicting the types of recreation offered at the park. Both the deck and the floating docks will meet ADA requirements. The gangway/ramp will meet slope, width and handrail requirements and have an ADA compliant transfer plate to the dock. All decking and railing will meet ADA guidelines. This project will be promoted to park users and the general public on our Web site , via a news release sent to local media, and at special events and programs throughout the year. 4. Applicant History: Oakland County Parks has individual budgets for each park that we operate and maintain, including line items for various maintenance projects and regular maintenance tasks by park. Within the Independence Oaks park 03/06/2018 Page 2 of 3 Michigan Recreation Passport Grant Program 2018 Organization: Oakland County RP18-0052 Application Narrative budget we expect to see a decrease in overall maintenance costs if the boat house deck and docks are replaced. These facilities have become costly to maintain due to their age and replacing them will require less annual maintenance. 03/06/2018 Page 3 of 3 RP 2018 Independence Oaks Deck and Dock Replacement Photos ' 11•11111111......111111,1 c roc ised Lake Existing eoat House Docks And Deck To Be Removed And Replaced tr-1' CIO RIO SHIA OF Legend I= Independence Oaks County Park Project Location Roads Independence Oaks Boat House Dock And Deck Replacement Independence Oaks County Park 9501 Sashabaw Road, Clarkston, MI 48348 OAKLAND COUNTY PARKS Oaklend County Parks end Recreation 2800 Watidns Lai. Road Waterford, MI 22.48-858-.06. GrAKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 7, 2018 AGENDA ITEM NO. FOR ADMIN'S USE PLANNING & RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor - Planning Submitted: March 7, 2018 Subject: Approval — 2018 Recreation Passport Grant Application for Boat House Dock and Deck Replacement at Independence Oaks County Park INTRODUCTION AND HISTORY Per discussion the December 2017 Commission meeting, staff is compiling applications for 2 MDNR grant programs in 2018. These applications are due April 1 and require Oakland County Board of Commissioners approval. This application is for the 2018 Recreation Passport Program for the replacement of the dock and deck at the boat house at Independence Oaks. The Recreation Passport program is derived from the sale of the Recreation Passport, which replaced the resident Motor Vehicle Permit — or window sticker — for state park entrance. The passport is required for entry to state parks, recreation areas and boating access sites. The grant program may only be used for local development project, and is focused on renovating and improving existing parks, although the development of new parks is also eligible. OCPR's 2018 submittal to the Recreation Passport grant program is for the replacement of the docks and deck at the Independence Oaks boathouse. The deck was built when the boathouse was originally constructed in 1977 (41 years ago). There is not a record of when the dock was last replaced or repaired, but it has reached the end of its useful life and is in disrepair. The deck railing system is failing and deck beams and joists are rotting. The existing ramps from the deck to floating dock system don't meet current ADA standards. The dock floats are also failing and the docks are a slip hazard from being worn down over time. The new deck and dock will be designed to be fully accessible. Staff will be reaching out to various groups, businesses and non-profits to contribute letters of support for this project, which will improve the boating and fishing experience at Independence Oaks. A minimum 25% match is required, and the maximum grant request is $75,000. Scope: Deck: • Originally constructed in 1977 • 1,3000 square feet of wood decking with wood railing Dock: • No record of last replacement or repair • 2,400 square feet of 8-foot dock sections • 700 square feet of 5-foot dock sections • Two transition platforms from deck to dock sections — will meet ADA standards Estimated Project Budget $204,000 Grant Request (50%) $102,000 Estimated OCPR Match (50%) $102,000 Page 2 STAFF RECOMMENDATION Staff recommends the Commission approve the attached resolution in support of the 2018 Recreation Passport grant application for the replacement of the boat house dock and deck at Independence Oaks County Park and forward it to the Oakland County Board of Commissioners for their approval. MOTION Move to approve the attached resolution in support of the 2018 Recreation Passport grant application for the replacement of the boat house dock and deck at Independence Oaks County Park and forward it to the Oakland County Board of Commissioners for approval. Location Map Legend/ Map Symbols Oakland County Trail Parks Building/ Camp Sites Structure Parking Lot Sidewalk Gate Park Location Water Lake/ Pond Swamp/ Stream/ Marsh River Channel Retention Or Detention Pond Roads rom. •nn Interstate Major Minor State US Independence Oaks County Park 9501 Sashabaw Road Clarkston, MI 48348 OAKLAND COUNTY PARKS Oakland County Parks and Recreation 2890 Watkles Lake Road Waterford, MI 248-858-0906 www.Oa klandCountyParks.com § GRAVEL PARKIN (13KfT REVIEW ONLY NOT FOR CONSTRUCTION INMEMAIlmare1= xormwriaramammaar PROJECT: INDEPENDENCE OAKS SHELL"- NAME: S-2 REVISIONS DATES: DESIGNED: DRAVVN: APPROVED: PROJECT NO.: FACILITIES. MAINTENANCE & DEVELOPMENT 2800 WATKINS LAKE ROAD WATERFORD, MICHIGAN 48320 (2413) 000-4620 www.destinationnaKarld.com SHEET NO : • Michigan Department of Natural Resources - Grants Management DOCUMENTATION OF SITE CONTROL FOR RECREATION PASSPORT GRANT PROGRAM GRANT APPLICATIONS This information is requested by authority of Part 19 of Act 451 of 1994, to be considered for a Recreation Passport Grant Program grant. 1. SITE DESCRIPTION: Describe the project site (all areas to be developed) below and attach a legal description: The project site is the boat house area at Independence Oaks County Park. The project includes replacement of the deck attached to the boat house, as well as the dock system used for renting boats to park users. 2. SITE CONTROL: Indicate guidelines booklet for guidance easements covering the the type of control the applicant has over the site. Refer to the Recreation Passport Grant Program application on control requirements for grant applications. If there is more than one type of control or multiple leases or project area, please provide a separate form for each lease or easement included in the project area. TYPE OF CONTROL Fee Simple Title IS] Current 0 Proposed PORTION OF SITE DOCUMENTATION ATTACHED 0 For proposed fee simple title, a written commitment signed by landowner and the applicant to transfer ownership to applicant by a specific date L Entire Site D That portion of the site described below and as highlighted on a boundary map submitted with your application U Other: r Boundary Map 12 Include Copy of the Deed Less than Fee Simple Title 0 Current 111 Entire Site 0 That portion of the site described below and as highlighted on a boundary map submitted with your application 0 For proposed less than fee simple title, a written commitment signed by landowner and the applicant to transfer ownership to applicant by a specific date • Proposed • Other: Lease LI Current 0 Proposed • Entire Site 0 Copy of Current Lease 111 Copy of Draft Lease D Written commitment signed by landowner and applicant to enter into an unconditional lease for a specified timeframe I01 Other: D That portion of the site described below and as highlighted on a boundary map submitted with your application Easement 0 Copy of Current Easement • Entire Site • That portion of the site described • Copy of Draft Easement below and as highlighted on a boundary map submitted with your application • Written commitment signed by landowner and applicant to grant an unconditional easement • Other: 3. LIMITATIONS, CONDITIONS a) For property owned Independence Oaks is property where the boat and Bond Fund development b) For property to easements or landowner, that recreational use OR ENCUMBRANCES: or to be owned by the applicant, describe all easements or encumbrances. encumbered by Land and Water Conservation Fund Grant #26-00230 for the acquisition of the house is located. The entire park is also encumbered by several other Land and Water, Trust Fund grant applications. Please see attached maps. be controlled through other methods, describe any conditions or limitations in current or proposed leases, use agreements, including restrictions on the applicant's use of the site or the rights to be reserved by the may in any way impact the applicant's ability to complete the project in a timely manner and provide for public in perpetuity: or encumbrances • No limitations, conditions 4. CERTIFICATION: (For projects on property owned in fee simple by the applicant, the form must be signed by the applicant's attorney or another local unit official capable of certifying that the information provided is accurate For leases, easements or other less than simple control, the form must be signed by the applicant's attorney). I hereby certify that the information provided above and attached is accurate to the best of my knowledge. I understand that site control is an application eligibility requirement and an evaluation factor. Name (printed) Title P Signature Date Attorney's License Number PR1956-1 (Rev. 0511712012) FISCAL NOTE (MISC . #18085) March 21, 2018 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: PARKS & RECREATION — SUPPORT OF APPLICATION FOR A 2018 RECREATION PASSPORT GRANT FOR REPLACEMENT OF THE BOAT HOUSE DOCK AND DECK AT INDEPENDENCE OAKS COUNTY PARK To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Resolution authorizes the 2018 grant application from the Michigan Department of Natural Resources 2018 Recreation Passport Grant Program. 2. The grant application is requesting $92,900 with a fifty percent (50%) local grant match of $92,900 will be from the Parks and Recreation Fund; total project cost $185,800. 3. Construction of this project is forecasted for FY2020. 4. A budget amendment is not required at this time, mmissioner Thomas Middleton, IS'tr)ct #4 Chairperson, Finance Committee FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Resolution #18085 March 21, 2018 Moved by Fleming supported by Gershenson the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Kochenderfer, KowaII, Long, McGillivray, Middleton, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (19) NAYS: None, (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). ,5D52„-ec _3A OCP 0 HEREBY APPFIOVe THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 21, 2018, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 21 st day of March, 2018. Lisa Brown, Oakland County