HomeMy WebLinkAboutResolutions - 2018.04.19 - 23381Planned Use of Balance
BUILDING IMPROVEMENT FUND (#40100)
Revenues
1040801-148020-665882
Total Revenues
FY 2018
$308,001
$a08 001
MISCELLANEOUS RESOLUTION #18091 April 19, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS — INFORMATION
TECHNOLOGY DATA CENTER FIRE SUPPRESSION SYSTEM REPLACEMENT PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the ongoing operation of Information Technology (IT) and its Data Center is mission critical;
and
WHEREAS the Data Center's fire suppression system is nearly 30 years old and technologically
outdated; and
WHEREAS the fire suppression system uses a gas to suppress fires and there is a concern of an
accidental release due to aging system components; and
WHEREAS Information Technology and Facilities Management recommend that the system be replaced;
and
WHEREAS Johnson Controls Fire Protection (formerly Simplex Grinnell), an annual competitively-bid
contractor, submitted a proposal for $272,667 for a Novec 1230 (Sapphire) Clean Agent Fire Suppression
System: and
WHEREAS the proposal included design, labor, materials, equipment, permits, drawing review fees,
demolition, installation, door fan testing (sealing integrity), and programming/commissioning; and
WHEREAS the Sapphire system is approved for normally occupied areas and is listed in the National Fire
Protection Association (NFPA) 2001 Standard on Clean Agent Fire Extinguishing Systems; and
WHEREAS the project will also include architectural design services, MEP professional services, FM&O /
electrical work, and general labor at a cost of $53,239, and a contingency cost of $57,653 for a total
project cost of $383,559 (see project estimate attached); and
WHEREAS funding in the amount of $308,001 is available for transfer from the FY 2018 Capital
Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) for the IT Data
Center Fire Suppression System Replacement Project; and
WHEREAS additional funding in the amount of $75,558 is available from previously approved projects in
the Project Work Order Fund (#40400) that were completed under budget as follows:
- $60,000 Project Work Order Fund (#40400) IT Demo Abandon HVAC
Project #100000002304
- $11,900 Project Work Order Fund (#40400) South Oakland Health Center
Fire Suppression Project #100000000958
- $3,658 Project Work Order Fund (#40400) IT Loading Dock Reconstruction
Project #100000001696
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
IT Data Center Fire Suppression System Replacement Project in the amount $383,559.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding for the
IT Data Center Fire Suppression System Replacement Project (#100000002770) in the amount of
$308,001 from the Capital Improvement Program/Building Fund (#40100) and $75,558 from the available
balance in the previously approved projects to the Project Work Order Fund (#40400) as detailed below:
Expenditures
1040801-148020-788001-40400 Transfer Out— Project Work Order
Total Expenditures
$308,001
$308,001
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
PROJECT WORK ORDER FUND (#40400)
Project: 100000002304, Activity; PROJ
Revenues
11040801-148020-665882 Planned Use of Balance
Total Revenues
Expenditures
1040801-148020-788001-40400 Transfer Out— Project Work Order
Total Expenditures
PROJECT WORK ORDER FUND (#40400)
Project: 100000000958, Activity; PROJ
$60,000
$60,000
$60,000
$60,000
Revenues
11040801-148020-665882 Planned Use of Balance
Total Revenues
$11,900
$11,900
Expenditures
1040801-148020-788001-40400 Transfer Out— Project Work Order
Total Expenditures
$11,900
$11,900
PROJECT WORK ORDER FUND (#40400)
Project: 100000001696, Activity; PROJ
Revenues
1040801-148020-665882 Planned Use of Balance
Total Revenues
$ 3,658
$ 3,658
Expenditures
1040801-148020-788001-40400 Transfer Out— Project Work Order
Total Expenditures
PROJECT WORK ORDER FUND (#40400)
Project: 100000002770, Activity; PROJ
$ 3,658
$ 3,658
Revenues
1040101-148020-695500-40100 Transfer In — Building Imp Fund $308,001
1040101-148020-695500-40400 Transfer In — Project Work Order 75,558
Total Revenues $ 383,5_59
Expenditures
1040101-148020-796500 Budgeted Equity Adjustment
Total Expenditures
$ 383,559
$ 383,559
Commissioner Thomas Middleton, District #4
Chairperson, Finance Committee
DESCRIPTION
ESTIMATE
Novec 1230 System - Simplex Grinnell
Architectural (5%)
Mechanical & Plumbing (5%)
Electrical - FM&O (5%)
Misc. Labor
Contingency (20%)
CONSTRUCTION Total:
ELECTRICAL Total:
MISCELLANEOUS Total:
CONTINGENCY Total:
$272,667.00
$14,413.00
$14,413,00
$301,493.00
$14,413.00
$14,413.00
$10,000.00
$10,000.00
$57,653.00 .
$57,653.00
Project Estimate
Estimate Date: 3/30/2018
FPE#:
WO#:713820
TRADE
FM-730352 CONSTRUCTION
FM-730352-FireSuppression
FM-730352-Architectural
FM-730352-MechanicalWork
FM-730562 ELECTRICAL
FM-730562-ElectricalLighting
FM-731241 MISCELLANEOUS
FM-731241-Miscellaneous
FM-730359 CONTINGENCY
FM-730359-Contingency
FM Project Manager:
Project: Information Technology Data Center Fire Suppression System
Subtotal: $325,906.00
GRAND TOTAL: $383,559.00
3/30/2018
Resolution #18091 April 19, 2018
Moved by Fleming supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray,
Middleton, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
a
I HEAEV AppflOyi ESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 19, 2018,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 19 th day of April, 2018.
Lisa Brown, Oakland County