HomeMy WebLinkAboutResolutions - 2018.04.19 - 23424MISCELLANEOUS RESOLUTION #18128
BY: Commissioner Tom Middleton, District #4
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2018 APPROPRIATION — CITY OF THE VILLAGE OF CLARKSTON — REPAIR PORTIONS OF
MILLER ROAD AND HOLCOMB ROAD— PROJECT NO. 2018-11
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement
Program to assist Oakland County's cities and villages with the construction, maintenance and repair of
roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following:
1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report
shall be submitted to the Board of Commissioners outlining the project activities and the degree
that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and
The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and
recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County's maximum 50% share of the project from the General
Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be
approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the
cost participation agreement; and
WHEREAS the City of the Village of Clarkston has identified a project and submitted an application detailing
the goals and outcomes of the project; and
WHEREAS the City of the Village of Clarkston has demonstrated that it has available funding equal to a
minimum of 50% the project costs; and
WHEREAS Oakland County's share of the Fiscal Year 2018 authorized amount of the Local Road
Improvement Program funding for Project No. 2018-11 in the City of the Village of Clarkston is $2,881; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the City of the Village of Clarkston and authorizes the release of Local Road
Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of the Village of Clarkston prepared by Corporation Counsel
for the Pilot Local Road Improvement Program Project No. 2018-11.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of the Village of Clarkston.
Chairperson, I move the adoption of the foregoing Resolution.
CoMmissioner Tom Middleton
District #4
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
COST PARTICIPATION AGREEMENT
Repair Portions of Miller Road and Holcomb Road
City of the Village of Clarkston
Board Project No. 2018-11
This Agreement, made and entered into this day of , 2018, by and between the
Board of Commissioners of the County of Oakland, Michigan, hereinafter referred to as the
BOARD, and the City of the Village of Clarkston, hereinafter referred to as the COMMUNITY,
provides as follows:
WHEREAS, the BOARD has established the Pilot Local Road Improvement Matching Fund
Program, hereinafter the PROGRAM, for the purposes of improving economic development in
Oakland County cities and villages. The terms and policies of the PROGRAM are contained in
Attachment A. The BOARD intends the PROGRAM to assist its municipalities by offering limited
funds, from state statutory revenue sharing funds, for specific, targeted road maintenance and/or
improvement projects on roadways under the jurisdiction of cities and villages; and
WHEREAS, the BOARD shall participate in a city or village road project in an amount not
exceeding 50% of the cost of the road improvement, hereinafter referred to as the PROJECT, and
also not exceeding the Preliminary Distribution Formula as it relates to the COMMUNITY,
(Attachment B); and
WHEREAS, the COMMUNITY has identified the PROJECT as the Repair Portions of Miller Road
and Holcomb Road, as more fully described in Attachment C, attached hereto, and made a part
hereof, which improvements involve roads under the jurisdiction of and within the COMMUNITY
and are not under the jurisdiction of the Road Commission for Oakland County or state trunk
lines; and
WHEREAS, the COMMUNITY has acknowledged and agreed to the BOARD's policies regarding
the PROGRAM, Attachment A, and further acknowledge and agree that the PROJECT's purpose
is to encourage and assist businesses to locate and expand within Oakland County and shall
submit a report to the BOARD identifying the effect of the PROJECT on businesses in the
COMMUNITY at the completion of the PROJECT. In addition, the COMMUNITY acknowledges
that the program is meant to supplement and not replace funding for existing road programs or
projects; and
WHEREAS, the COMMUNITY has acknowledged and agreed that the PROGRAM is expressly
established as a pilot program and there is no guarantee that the PROGRAM will be continued
from year to year. The COMMUNITY further acknowledges and agrees that if the PROJECT is
a multi-year road improvement project, the maximum number of years for the PROJECT funding
is two (2) years. The BOARD anticipates that most PROJECTS funded under the PROGRAM
will be completed by the end of calendar year 2019. There is no obligation on behalf of the
BOARD to fund either the PROJECT or the PROGRAM in the future; and
WHEREAS the COMMUNITY has acknowledged and agreed that the COMMUNITY shall
assume any and all responsibilities and liabilities arising out of the administration of the PROJECT
and that Oakland County shares no such responsibilities in administering the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $120,000; and
WHEREAS, said PROJECT involves certain designated and approved Local Road Improvement
Matching Funds in the amount of $2,881, which amount shall be paid to the COMMUNITY by the
BOARD; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding
the cost sharing of the PROJECT and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity
with applicable law and BOARD resolution(s), it is hereby agreed between the COMMUNITY and
the BOARD that:
1. The BOARD approves of the PROJECT, and in reliance upon the acknowledgements
of the COMMUNITY, finds that the PROJECT meets the purpose of the PROGRAM.
2. The BOARD approves of a total funding amount under the PROGRAM for the
PROJECT in an amount not to exceed $2,881. The COMMUNITY shall submit an invoice upon
execution of this Agreement to the COUNTY in the amount of $2,881.
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
3. Upon receipt of said invoice, the BOARD shall pay the COMMUNITY the sum of $2,881
from funds available in the PROGRAM.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first
written above.
OAKLAND COUNTY BOARD OF COMMISSIONERS
By:
Its :
COMMUNITY
By:
It's:
PILOT LOCAL ROAD IMPROVEMENT MATCHING FUND PROGRAM
Attachment "A"
STATEMENT OF PURPOSE
Oakland County Government recognizes that Michigan law places the primary re
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the State and non-county local units of government. However, the County also r
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by supporting some road maintenance and improvement efforts.
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townships (CVT's) and to the Road Commission of Oakland County (RCOC
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cannot be used to fund projects on roads solely under the jurisdiction of CVT's.
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determined that a public benefit results from a taxpayer investment, one that prov
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2, which in pertinent part provides:
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and assist businesses in locating or expanding in this state, to preserve jobs in this state, to encourage investment in the communities in this state, or for other public purposes."
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needs a safely maintained road infrastructure. This road infrastructure must i
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commercial roads as workers and consumers need to get to and from work, shopping, schools and recreation. In a fiscally prudent and limited manner, the County wishes to help its cities and vill
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by test-piloting a new local road improvement matching fund program.
Any such program must be mindful of the limits imposed under Public Act 9. One i
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under this Subsection shall not be derived from ad valorem taxes except for
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vote of the people for economic development." This means that funding for an expanded local road assistance program cannot utilize proceeds from any of Oakland County's ad val
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approved by voters specifically for economic development.
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funds, which are limited in amount, is fierce and their yearly availability is
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In the recent past, the State stripped all of those funds away from Michigan
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it shall be the policy of the Oakland County Board of Commission
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County funds for a local road improvement matching fund program f
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State of Michigan fails to appropriate statutory revenue sharing funds to
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to allow the County to first prudently address its core functions.
Act 9 imposes additional conditions on grants and loans. These inclu
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be administered within an established application process for proposal
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a public hearing of the county board of commissioners and that the B
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board of commissioners regarding the activities of the recipient. and
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recipient has met the stated public purpose of the funding.
Understanding all of the above, the Oakland County Board of Commissi
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Pilot Local Road Improvement Matching Fund Program:
PROGRAM SUMMARY
The Board of Commissioners establishes a Pilot Local Road Impro
v
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t
M
a
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c
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g
F
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P
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purposes of improving economic development in Oakland County citie
s
a
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d
v
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l
l
a
g
e
s
.
T
h
e
C
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Program to assist its municipalities by offering limited matching fu
n
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and/or improvement projects on roadways under the jurisdiction of citie
s
a
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v
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l
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s
.
A city or village participating in the Local Road Improvement Matchin
g
F
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P
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authorized by the Board of Commissioners in an amount equal to a
m
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5
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project award. County participation shall be limited to a maximum of 50%
o
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Funding shall be utilized to supplement and enhance local road main
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Funding is not intended to replace existing budgeted local road programs or
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to road improvements.
PROJECT GUIDELINES
Program funding shall be utilized solely for the purposes of road impro
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local cities and villages. Road improvements may include, but not be l
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additions or lengthening, bridges, or drainage as such improvements r
e
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congestion.
Program funding:
May be utilized to supplement a local government's matched fundin
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federal transportation funding;
May not be utilized to fulfill a local government's responsibility to fund impro
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trunklines;
Shall be limited to real capital improvements to roadways and shall not be
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a
s
administrative expenses, personnel, consultants or other similar purposes;
Shall not be utilized for non-motorized improvements, unless these i
m
p
r
o
v
e
m
e
n
t
s
a
r
e
i
n
c
l
u
d
e
d
i
n
a
p
r
o
j
e
c
t
p
l
a
n
for major improvements to a motorized roadway;
Shall be utilized for projects that will result in a measurable improvement i
n
t
h
e
d
e
v
e
l
o
p
m
e
n
t
o
f
t
h
e
l
o
c
a
l
e
c
o
n
o
m
y
and contribute to business growth. Recipients shall be responsible for pro
v
i
d
i
n
g
a
n
o
u
t
l
i
n
e
o
f
t
h
e
e
c
o
n
o
m
i
c
benefits of the project prior to approval and for reporting to the Board of Commissioners
a
f
t
e
r
t
h
e
c
o
m
p
l
e
t
i
o
n
o
f
the project on the benefits achieved as a result of the projects.
ADMINISTRATION
Local Road Improvement Matching Fund Program projects may be appropriated by the Bo
a
r
d
o
f
C
o
m
m
i
s
s
i
o
n
e
r
s
in compliance with the County budget process. The amount of funds to be dedicated for th
e
P
i
l
o
t
P
r
o
g
r
a
m
s
h
a
l
l
be determined by the Board of Commissioners on an annual basis. Program funding
m
a
y
b
e
r
e
d
u
c
e
d
o
r
eliminated based upon the ability of the County government to meet primary constitutional an
d
s
t
a
t
u
t
o
r
y
d
u
t
i
e
s
.
The Board of Commissioners expressly reserves the right to adjust the County matching funds s
h
a
r
e
a
t
a
n
y
t
i
m
e
based upon County budget needs.
In accordance with MCL 123.872, funds dedicated to the Local Road Improvement Matching F
u
n
d
P
r
o
g
r
a
m
s
h
a
l
l
not be derived from ad valorem tax revenues. Program funding shall be limited to funds derived fr
o
m
t
h
e
C
o
u
n
t
y
'
s
distribution from the Michigan General Revenue Sharing Act, Reduction or elimination of the County'
s
d
i
s
t
r
i
b
u
t
i
o
n
of revenue sharing funds may result in the elimination or suspension of the program.
Funding availability shall be distributed based upon a formula updated annually. The form
u
l
a
w
i
l
l
c
o
n
s
i
s
t
o
f
:
1. A percentage derived from the number of certified local major street miles in each
city and village divided by aggregate total of certified local major street miles of all cities a
n
d
v
i
l
l
a
g
e
s
i
n
the County.
2. A percentage derived from the population of each city and village as determined by
the last decennial census conducted by the U.S. Census Bureau divided by the
aggregate total populatien of cities and villages in the County.
3. A percentage derived from the three-year rolling total of the number of crashes on city and village
m
a
j
o
r
local streets divided by the aggregate three-year rolling crash numbers for all city and village majo
r
l
o
c
a
l
streets or most recent data available. The crash data will be supplied by the Road Co
m
m
i
s
s
i
o
n
f
o
r
Oakland County using data from the Traffic Improvement Association,
Each city and villages percentage allocation shall be determined by adding each factor percentag
e
a
n
d
d
i
v
i
d
i
n
g
that total by three, The amount of funds available for match shall be determined by the total am
o
u
n
t
o
f
f
u
n
d
s
allocated by the Board of Commissioners added to an equal amount representing the mat
c
h
p
r
o
v
i
d
e
d
b
y
l
o
c
a
l
cities and villages.
The Chairman of the Finance Committee of the Board of Commissioners shall establish a Subc
o
m
m
i
t
t
e
e
o
n
t
h
e
Local Road Improvement Program. This Subcommittee shall consist of three members,
w
i
t
h
t
w
o
m
e
m
b
e
r
s
representing the majority caucus and one member representing the minority caucus. It shall be the
r
e
s
p
o
n
s
i
b
i
l
i
t
y
of the Subcommittee to direct the administration of this program, receive applications for
p
r
o
g
r
a
m
f
u
n
d
i
n
g
a
n
d
make recommendations of acceptance to the Finance Committee and Board of Co
m
m
i
s
s
i
o
n
e
r
s
.
T
h
e
Subcommittee may consult with County departments, staff and the Road Commission for Oakland
C
o
u
n
t
y
i
n
t
h
e
conduct of its business.
DISBURSEMENT
The Subcommittee shall forward recommendations for approval of Local Road Improvemen
t
M
a
t
c
h
i
n
g
F
u
n
d
Program projects to the Chairman of the Board of Commissioners. This recommendation sh
a
l
l
i
n
c
l
u
d
e
a
c
o
s
t
participation agreement between the County and participating municipality. Minim
a
l
l
y
,
c
o
s
t
p
a
r
t
i
c
i
p
a
t
i
o
n
agreements shall include: responsibility for administering the project, the project locatio
n
,
p
u
r
p
o
s
e
,
s
c
o
p
e
,
estimated costs including supporting detail, provisions ensuring compliance with project guideli
n
e
s
,
a
s
w
e
l
l
a
s
disbursement eligibility requirements. The cost participation agreement shall also require
t
h
e
m
a
i
n
t
e
n
a
n
c
e
o
f
supporting documentation to ensure compliance with the following provisions:
1. Any and all supporting documentation for project expenditures reimbursed with appropr
i
a
t
e
d
f
u
n
d
i
n
g
s
h
a
l
l
be maintained a minimum of seven years from the date of final reimbursement for actual
e
x
p
e
n
d
i
t
u
r
e
s
incurred.
2. The Oakland County Auditing Division reserves the right to audi
t
a
n
y
a
n
d
a
l
l
p
r
o
j
e
c
t
e
x
p
e
n
d
i
t
u
r
e
s
reimbursed through the program.
Upon receipt of recommendation of project approval from the Subco
m
m
i
t
t
e
e
,
t
h
e
C
o
u
n
t
y
C
o
m
m
i
s
s
i
o
n
e
r
o
r
Commissioners, representing the area included in the proposed projec
t
,
m
a
y
i
n
t
r
o
d
u
c
e
a
r
e
s
o
l
u
t
i
o
n
a
u
t
h
o
r
i
z
i
n
g
approval of the project and the release of funds. Resolutions shall be forwar
d
e
d
t
o
t
h
e
F
i
n
a
n
c
e
C
o
m
m
i
t
t
e
e
o
f
t
h
e
Board of Commissioners, who shall review and issue a recommen
d
a
t
i
o
n
t
o
t
h
e
B
o
a
r
d
o
n
t
h
e
a
d
o
p
t
i
o
n
o
f
t
h
e
resolution. The Chairperson of the Finance Committee shall sche
d
u
l
e
a
p
u
b
l
i
c
h
e
a
r
i
n
g
b
e
f
o
r
e
t
h
e
B
o
a
r
d
o
f
Commissioners prior to consideration of final approval of the resoluti
o
n
.
The deadline for projects to be submitted for consideration shall be establish
e
d
b
y
t
h
e
S
u
b
c
o
m
m
i
t
t
e
e
.
T
h
e
Subcommittee may work with participating municipalities to develop a plan for proje
c
t
s
t
h
a
t
e
x
c
e
e
d
t
h
a
t
municipality's annual allocation amount. This may include a limited plan to rollover that municipality's allocation for a period of years until enough funding availability has accrued to com
p
l
e
t
e
t
h
e
p
r
o
j
e
c
t
,
s
u
b
j
e
c
t
t
o
f
u
n
d
i
n
g
availability.
Upon completion of project plans and execution of the local participation
a
g
r
e
e
m
e
n
t
b
y
t
h
e
C
o
u
n
t
y
a
n
d
g
o
v
e
r
n
i
n
g
authority of the local municipality, the participating municipality shall subm
i
t
a
n
i
n
v
o
i
c
e
i
n
a
c
c
o
r
d
a
n
c
e
w
i
t
h
t
h
e
terms and conditions included in the agreement. The Oakland Count
y
D
e
p
a
r
t
m
e
n
t
o
f
M
a
n
a
g
e
m
e
n
t
a
n
d
B
u
d
g
e
t
Fiscal Services Division shall process payments in accordance with polic
i
e
s
a
n
d
p
r
o
c
e
d
u
r
e
s
a
s
s
e
t
f
o
r
t
h
b
y
t
h
e
Department of Management and Budget and the Oakland County Treasure
r
.
In the event an eligible local unit of government chooses not to pa
r
t
i
c
i
p
a
t
e
i
n
t
h
e
L
o
c
a
l
R
o
a
d
I
m
p
r
o
v
e
m
e
n
t
Matching Fund Program, any previously undistributed allocated funding may be reallocated to all participating local units of government at the discretion of the Subcommittee on the Loc
a
l
R
o
a
d
I
m
p
r
o
v
e
m
e
n
t
P
r
o
g
r
a
m
.
At the completion of each project, the participating local government
shall provide a report to the Board of Commissioners regarding the activities of the recipient and the degree to w
h
i
c
h
t
h
e
r
e
c
i
p
i
e
n
t
h
a
s
m
e
t
t
h
e
s
t
a
t
e
d
public purpose of the funding as required by MCI_ 123.872.
LOCAL ROAD IMPROVEMENT SUBCOMMITTEE
FINANCE COMMITTEE, OAKLAND COUNTY BOARD OF COMMIS
S
I
O
N
E
R
S
Provision regarding existing funded local road programs and proiec
t
s
.
The standard project agreement shall require participating municipalities to acknowledge
t
h
a
t
t
h
e
L
o
c
a
l
R
o
a
d
Improvement Program is meant to supplement and to not replace fundi
n
g
f
o
r
e
x
i
s
t
i
n
g
r
o
a
d
programs or projects.
Fulfillment of economic benefit provisions of MCL 123,872. The Pilot Local Road Improvement Program has been established by the Oakland County Board of
C
o
m
m
i
s
s
i
o
n
e
r
s
u
n
d
e
r
t
h
e
authority granted by MCL 123.872, which provides that "A county may
g
r
a
n
t
o
r
l
o
a
n
f
u
n
d
s
t
o
a
township, village or city located within that county for the purposes of enco
u
r
a
g
i
n
g
a
n
d
a
s
s
i
s
t
i
n
g
businesses to locate and expand within the county". It shall be the responsibil
i
t
y
o
f
t
h
e
m
u
n
i
c
i
p
a
l
i
t
y
to outline the extent to which the project included in their application wi
l
l
m
e
e
t
t
h
e
s
e
s
t
a
n
d
a
r
d
s
.
The Subcommittee shall only consider projects that meet the standards pro
v
i
d
e
d
i
n
I
V
I
C
L
1
2
3
.
8
7
2
,
The standard project agreement shall include a provision requiring the parti
c
i
p
a
t
i
n
g
m
u
n
i
c
i
p
a
l
i
t
y
to fulfill the statutory requirement included in MCL 123.872 that, "the g
r
a
n
t
o
r
l
o
a
n
c
o
n
t
r
a
c
t
m
a
d
e
by county shall require a report to the county of board of commissioner
s
r
e
g
a
r
d
i
n
g
t
h
e
a
c
t
i
v
i
t
i
e
s
of the recipient and the degree to which the recipient has met the stated pur
p
o
s
e
o
f
t
h
e
f
u
n
d
i
n
g
.
"
Multi-year oroiects. The Local Road Improvement Program has been expressly established as
a
pilot program. There is no guarantee the program will be continued fr
o
m
y
e
a
r
t
o
y
e
a
r
.
T
h
e
Subcommittee recognizes that the allocation authorized for local govern
m
e
n
t
s
m
a
y
n
o
t
p
r
o
v
i
d
e
adequate funding in a single year to allow a project to move forward. Local
g
o
v
e
r
n
m
e
n
t
s
s
h
a
l
l
b
e
offered the opportunity to submit project plans that would necessitate the
a
c
c
u
m
u
l
a
t
i
o
n
o
f
m
u
l
t
i
p
l
e
years of the community's allocation amount to fulfill the county's share of a pr
o
j
e
c
t
b
u
d
g
e
t
.
A
m
u
l
t
i
-
year project plan submittal shall not exceed two years in duration. The
a
l
l
o
c
a
t
i
o
n
a
m
o
u
n
t
a
v
a
i
l
a
b
l
e
to each community is subject to change annually based upon the fac
t
o
r
s
u
t
i
l
i
z
e
d
i
n
t
h
e
f
o
r
m
u
l
a
.
Consideration of multi-year project plans does not obligate Oakland Cou
n
t
y
i
n
a
n
y
w
a
y
t
o
f
u
n
d
i
n
g
any project or program in the future.
These plans are meant to be utilized for planning purposes and for consid
e
r
a
t
i
o
n
b
y
t
h
e
O
a
k
l
a
n
d
County Board of Commissioners regarding authorizing a limited carryo
v
e
r
o
f
a
c
o
m
m
u
n
i
t
y
'
s
allocation year to year.
Completion of projects and submittal of post
-project report. The standard cost participation agreement shall include a provision requiring the municipality to complete the pro
j
e
c
t
and submit the required post-project completion report prior to the end of the next cal
e
n
d
a
r
y
e
a
r
f
o
l
l
o
w
i
n
g
t
h
e
date of project approval. An alternative schedule may be approved f
o
r
a
p
r
o
j
e
c
t
b
y
a
c
t
i
o
n
o
f
t
h
e
Board of Commissioners, upon recommendation of the Subcommittee.
.$71,795 _157.1,795.011 st-r4L-,73 Qlq.:31151R ME4-71§2.g - . 17,639 .101101% ' 43,000,0[10 WPM NW,' tOTALL - LRIP DISTRIBUTION FORMULA Attachment "B" 2018 Viedara.g "'"di.- AI bhi-C67iiitjpnZqjfv'rTivrifo*_'.7eCgirdiT6-i, :-.,:fRiiir.:V70.6-0..Dga. _ - trasli,%' iwilog:cfori.osfiL 2.99% EfiroosjclIttpiir.ailon - •iloirDiiarAllocatien, r.d_gx: 95 up ry. mott Ilipg : $2,144 46,934.00 Auburn Hills 32.83 4.82% 21,412 2.80% 134% $89,579 ifelii[aVA.%Mffig0":":,__. `1'.7?-1,r,441-Wit".&:tr-Miff4§M00;91.0gr
ea.K1 ._i ,i,J- Piteit)50. MERMr...t,,IA.,. - kOn tagg1.4_5167A$1501111' 8everly Hilts 10,99 1.64% 10,267 1.34% 40 0.23% 1.07% 632,068 16,301.00 i 61477755.04-51MRWWW-g,-',4;34;0.24.74.f6.-AMEEMIMIWN135 ig.-,•-..,--'=-- ' ADIRTft kt...i4... , _ ' Pfzo 0.&4'..V.2,24A.=:-. WM F-..is-.' :2-Vii:Mrx .10,91/1 48,087.00 Birmingham 21.87 3.26% 20,103 2.63% 580 3:29% 106% in=1111MMINIIIMIEM irlsigaffiliflikM0742-ViNaMil MR-!-M1103.-%-.V.TRiNeatiON Par'- NOMA fe,WWV Clarkston 2.48 0.22% 882 0.12% 37 021% 0.18% 0,-.M54;:tlisiVi, Ma -311 LE-t-iffl)--V' ' 03- $5,498 2,881.00 Ir. -04,V4.-VeY-XtrM-rgrilfaaRTARTIAMOAft.2-.I-Mif8-2afts atatilitig 'prip ..M.- zs '74 • 1 Farmington 7.36 1.10% 10,372 1.36% P1 1.04% 1.17%.1110111111=011.1111MEM fflithe `4.:,Milliir ,-t"M--gWalalipllii_W-A.".;Mfitni 2.32% 18,325.00 ,...7-74,-,,"" ' ..1/21 ;.. 6/10) a nrriiirialEgraVA9-7.';.,. ala:.,ZarlA01-.0:TailliESME91-2-2 :;156;507.0.tagataMatlitiliWai $1,668 Ferndale 20.99 3.13% 19,900 2.60% 219 1.24% -:'it-a7iik 455.: Nftt6' '73'_4 - 130,4-'0A L 9,,--s.-.8,---:-I,Ter- 007 .irgW,M_... 07.11p,osg-, 1.92% $57,658 2r_.---.-:;..1,' --i ' `•-- _..--r- --',-,...'' BM $1,380 30,209.00 Hazel Park 2.7.12 235% 16,422 2.15% 1.07% RIMIT44,,'',,TA-STMIAMitit-latirAVig.0)1011:043.0101frig MANG= j! Mek;,-. ',MA kt-OMMESIWCAtil• -: c7.-r-";r:' ' 1 . - . '''''21 ,o Azingil ' Huntington Woods 6.95 2.04% 6,238 0.82% 58 0.33% 0.73% $21,888 11,463.00 v 39 0 y-.- WIL" aoSft u . - . r , 024% .1111111111.M111 Lake Angelus 0 0.00% 290 0.04% EIMIE 0.12% 585.00 .E1,aiTriOLIM:-. -‘,M-.1.1.WL.AMWr-F-2tM .a,TP:P, ".-*/_--1-039 . rfarp.A__:.-4MR.":9140.44", _'•=6,10 '" r"...", .1.;'1,A,,11.,r 0.89 4+,-:SW. 4 7 Lif-7 !-•'!'g.:4iT:i4. ' $641 Willi :1';'Xn".^- iMMI Lathrop Village 7.36 1.10% 4,075 0.53% 185 1.05 14,035.00 Ke..l'iftqei1V1_1713,W.N.*"..-ar.4S2&036.10.*M1275114:0TON W' A -1,''-'& Ki"' 714 0-E.s. :c- , .0-1-1 1;: .-,- ,,,.tizz.,1*,,,, g-p-2 .. ..1j,..wire'vx rtg OW Madison Heights 215 3.21% 29,694 3.89% 745 4.22% 3.77% $113,236 $2,710 59,328.00 0MR4M---:50-1V9-4,470.70,6 ed.,:- = j9-0 Maw- . - L._.- - cag Egmnal.--6-AN --,s,:- ,_ Northville* 0.8 0.12% 5,970 078% 109 0.62% 021%11.111111M=1111111.=Kal $81,390 ..:i.;---4-71L-',-1P-`==;-='24-TAXIIi4.7,0-CZ,:g.,31"--gi MINMEIri 7,953.00 9lio0' 42,641.00 1 -f:MIZZW Mt Nolr.2'i'_ t-j," "=...- '_'**0,7ra.c."'-tM4E-*aigf0TZ-,_4*AX6NT '''.:-:""f" rh1Bitri MIRO% MalM4. --egiffg Oak Park 15.35 2.74% 29,319 324% 1111MIEPA.1IIMIIIIIMINEEM 27Xin-SIRE2B2rd31ii,77 '-',---`-- Vo EMP.68 V-'st-5--4-5--37-*5'.. MOO Ortonville 3.21 0.48% 1,442 0.19% 40 0.23% 0.30% $8,968 $219 4,699.08 WALIMMIWROMI&L:.4,,A.W.WN-.02;11,9.T.Wa43_61,Eqt:4Sf; TRIMORO afftla A n;.-W.TOW4A7c& .67.5.* u, ,a, -', ".- OA =--T="6",4;;:''4'.9-9-M OW "'-'. - -417''''' • -Mblif Pleasant Ridge 3.59 0.54% 2,526 0.33% 145 0.82% 0.56% $16,920 $405 kassmo Pergarti.---14-71-M207MrgiAirttIVM51015351,balilrig3 MI. WM* RESZTAWAIS -----V4-- ;J=,' -fiff WONtitliToT* --q1-,,, 7"1.'"- -'193;21,5--.2---0 Rochester 8.59 1.28% 12,711 166% 245 139% 1.44% $93,290 $1,036 22,682.00 Bhc'eablKalla.a.141,'Ki:-_,ZIAlfafiVA12-TIMM9193:,:13-03 g.-M":5, ..= lifqg MI,',-,.-Vt_rke&M komgamytig c.,:kigii7:1, .1' IratfiWgallii 121,399.00 Royal Oak 63.96 939% 57,236 7.49% 1083 6.14% 7.72% $231,698 atiWallM.,--=WOVIWVAIM31140k§§2.gY:44-MreWftW MeWei- 11WAVYAI gEr-UL._ *ONlE .:-. -..= :21,7;-$2.%5611 t'',,,t-4-fl.51I 08 -7.,-- -'kKaaMT9Iniij Southfield 64.71 9.65% 71,739 9.39% 2452 13.913% 10.98% $329,410 $7,883 172,588.00 fintilakeEti=MM...4-23-MW1-4104.8,e,-117f-2-2T.VM.032713 MZ_MEWS MA.M1-...19alftWgii, ISEWAtEgaff -''''''1 - Z.1-- ''' SA 51. Paergnia"g157412 Troy 57.34 855% 80,980 10.60% 2343 13.28% 10.81% $324,331 $7,762 163,928.00 syjnaI4191`86.AT--2.1„,_1M61993V.,...10:92$ ii1L- ta-P(187S tklgr MKS .. - :*w'' Obit191 ..iel•=27,Y;1-41-1-' 1:a$.5.10 WKOMMIR---12111 Wixom 10.49 156% . 13,498 1.77% . 408 2.3/3/ " 128% $56,431 $1,350 29,566.00 2018
ATTACHMENT C
Pilot Local Road Improvement Matching Fund Program
Repair Portions of Miller Road and Holcomb Road
City of the Village of Clarkston
Board Project No. 2018-11
To Repair Miller Road from M-15 to Glenbumie Drive, and to Cut out and Repair portions of
Holcomb Road
ESTIMATED PROJECT COST
Construction Costs $120,000
Total Estimated Project Costs $120,000
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY TOTAL
FY2018 LRIP Program $2,881 $2,881 $5,762
Contribution $114,238 $0 $114,238
TOTAL SHARES $117,119 $2,881 $120,000
BOARD OF COMMISSIONERS
1200 N, Telegraph Road
Pontiac, MI 48341-0475
Phone; (248) 858-0100
(248) 858-1572
2018 APPLICATION FORM
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
Background: Oakland County has established a Local Road Improvement Matching Fund Pilot
Program for the purposes of improving economic development in Oakland County cities and villages.
The County intends this Program to assist its municipalities by offering limited matching funds for
specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction
of cities and villages.
Project Policies and Guidelines: The Oakland County Board of Commissioners and the Local Road
Improvement Subcommittee has established policies, procedures and guidelines for project
consideration. These documents have been included as Attachment "A".
Available Funding: Oakland County's maximum contribution for projects in eligible cities or villages
has been established within the distribution formula included as Attachment "B".
The maximum county share for 2018 program projects in Clarkston has been set at $2,881.
Required Matching Funds: A city or village participating in the Local Road Improvement Matching
Fund program shall match any funds authorized by the Oakland County Board of Commissioners in
an amount equal to a minimum of 50% of the cost of the total project award. Funding shall be utilized
to supplement and enhance local road maintenance and improvement programs. Funding is not
intended to replace existing budgeted local road programs or to replace funding already committed to
road improvements.
REQUESTING LOCAL GOVERNMENT
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CONTACT PERSON
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TELEPHONE NUMBER
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STREET ADDRESS
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CITY/ZIP
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E-MAIL ADDRESS
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PROJECT INFORMATION
SHORT DESCRIPTION OF PROJECT
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ROAD/ROAD(S) TO BE IMPROVED
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DESCRIPTION
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FUNDING REQUESTED
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„j1rAL MATCH
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TOTAL PROJECT BUDGET
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PROJECT BUDGET
DESCRIPTION OF PROPOSED PROJECT EXPENDITURES
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ECONOMIC IMPACT OF PROJECT
The Local Road Improvement Pilot Program has been established under MCL 123.872, the Gifts of Property Act, which
provides that "A county may grant or loan funds to a township, village, or city located within that county for the purpose
of encouraging and assisting businesses to locate and expand within the county."
DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REQUIREMENT OF ENCOURAGING AND ASSISTING BUSINESS TO LOCATE AND
EXPAND IN THE COUNTY
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OPTIONAL MULTI-YEAR PROJECT PLAN
The Local Road Improvement Program has been expressly established as a pilot program. There is no guarantee the
program will be continued from year to year. The Local Road Improvement Program Subcommittee recognizes that the
allocation authorized for local governments may not provide adequate funding in a single year to allow a project to
move forward. Local governments shall be offered the opportunity to submit project plans that would necessitate the
accumulation of multiple years of the community's allocation amount to fulfill the County's share of a project budget. A
multi-year project plan submittal shall not exceed two years in duration. The allocation amount available to each
community is subject to change annually based upon the factors utilized in the distribution formula, Consideration of
multi-year project plans does not obligate Oakland County in any way to fund any project or program in the future.
These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of
Commissioners to authorize a limited carryover of a community's allocation year to year.
DESCRIPTION OF MULTI-YEAR PLAN INCLUDING ESTIMATED PROJECT BUDGET AND CARRYOVER PERIOD OF COMMUNITY'S
ALLOCATION
ADDITIONAL INFORMATION
The Local Road improvement Program Subcommittee of the Finance Committee of the Oakland County Board of
Commissioners has been tasked with managing this program and making recommendations for project approval. Please
supply any additional information you believe may be helpful in the consideration of your application,
OPTIONAL ADDITIONAL INFORMATION
REPORT FOLLOWING COMPLETION OF THE PROJECT
MCL 123.872 requires that "the grant or loan contract made by a county shall require a report to the county board of
commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public
purpose of the funding".
I, on behalf of e 7:4( vii1A6c 14,14 idesiod , have been provided with a copy of the
Policies and Procedures of the Local Road Improvement Program (Attachment "A") and agree to comply with these
terms and conditions.
I, on behalf of ti::://y/ 141/Rez:-. r.1(-1 ,75:/ (AA) understand and agree to corn ply with the
requirement to provide the Oakland County Board of Commissioners with a report following the completion of
an approved project outliping the degree to Which the project met the stated purpose of the funding.
Date
Printed Name and Tit!
Please return completed application to: Local Road Improvement Subcommittee
Oakland County Board of Commissioners
1200 N. Telegraph Road
Pontiac, MI 48341-0475
A pdf copy of application can be emalled to: Michael Andrews, Senior Ana lyst and rewsmb@oakgov.com
Questions regarding the application and approval process should be directed to Michael Andrews
at the email address above or by phone at (248)858-5115
Resolution #18128 April 19, 2018
The Chairperson referred the resolution to the Finance Committee. There were no objections.