HomeMy WebLinkAboutResolutions - 2018.05.02 - 23443REPORT (MISC. #18099)
May 2,2018
BY: Bob Hoffman, Chairperson, Human Resources Committee
IN RE: MR #18099 — FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS
DIVISION — POSITION DELETIONS AND POSITION CREATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above-referenced resolution on May 2, 2018,
reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report.
Commissioner B6b Hoiffnofi, District #2
Chairperson, Human Resources Committee
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Kochenderfer and Bowman absent.
COmmissioner Philip Weipert, District #8
hairperson, Planning and Building Committee
MISCELLANEOUS RESOLUTION #18099 April 19, 2018
BY: Commissioner Philip Weipert, Chairperson, Planning and Building Committee
IN RE: FACILITIES MANAGEMENT DEPARTMENT/FACILITIES MAINTENANCE & OPERATIONS
DIVISION - POSITION DELETIONS AND POSITION CREATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Facilities Maintenance and Operations Division has reviewed its operations in the Grounds
Maintenance Unit; and
WHEREAS the Grounds Maintenance Unit is responsible for lawn and landscape maintenance, snow
plowing, and ice management for the County campus and five off-campus properties; and
WHEREAS the Grounds Maintenance Unit currently uses four (4) Proprietary (PR) Part-Time Non-Eligible
(PTNE) 1,000 hours per year General Helper positions in the winter months and twelve (12) PR PTNE
1,000 hours per year General Helper positions in the summer months; and
WHEREAS in the past the Grounds Maintenance Unit has had difficulties recruiting and retaining PTNE
employees to fill the General Helper positions; and
WHEREAS the 1,000 hours per year limitation inhibits the ability to fully train the PINE General Helpers;
and
WHEREAS utilizing Full-Time Eligible (FTE) employees would eliminate the difficulty with recruiting, training
and retaining the PTNE General Helper employees; and
WHEREAS this would allow the ability to more efficiently manage the stability and consistency of the
workload; and
WHEREAS all positions within the Grounds Maintenance Unit are funded from the Facilities Maintenance
Proprietary Fund; and
WHEREAS the Facilities Maintenance and Operations Division/Grounds Maintenance Unit has requested
the deletion of sixteen (16) PR funded PTNE 1,000 hours per year General Helper positions (#1040725-
05378, 05379, 05380, 05381, 05382, 06351, 06353, 06782, 06783, 06784, 10069, 10071, 10072, 10075,
10076, and 11809); and
WHEREAS the Facilities Maintenance and Operations Division/Grounds Maintenance Unit has requested
the creation of four (4) PR funded FTE Groundskeeper I positions; and
WHEREAS the funding for the four (4) PR FTE Groundskeeper I positions is covered by the deletion of the
sixteen (16) PTNE PR General Helper positions as well as savings realized from bringing snow removal,
salting, mowing, and tree care services in-house; and
WHEREAS Facilities Maintenance and Operations also intends on utilizing some of the overall savings
toward other building maintenance costs.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves to
delete sixteen (16) PR funded PINE 1,000 hours per year General Helper positions (#1040725-05378,
05379, 05380, 05381, 05382, 06351, 06353, 06782, 06783, 06784, 10069, 10071, 10072, 10075, 10076,
and 11809).
BE IT FURTHER RESOLVED to create four (4) PR funded FTE Groundskeeper I positions in the Facilities
Maintenance and Operations Division/Grounds Maintenance Unit (#1040725).
Chairperson, on behalf of the Planning and Building Cowittee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Motion carried unanimously on a roll call vote with Jackson absent.
Resolution #18099 April 19, 2018
The Chairperson referred the resolution to the Human Resources Committee and the Finance
Committee. There were no objections.
FISCAL NOTE (MISC #18099) May 2, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: FACILITIES MANAGEMENT DEPARTMENT/FACILITIES MAINTENANCE & OPERATIONS
DIVISION — POSITION DELETIONS AND POSITION CREATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution
and finds:
1. Resolution authorizes the creation of four (4) Proprietary Revenue (PR), full-time eligible (FTE),
Groundskeeper I positions within the Grounds Maintenance Unit of Facilities Maintenance and
Operations (FM&O).
2. Funding for the new positions will be offset by the deletion of sixteen (16) PR, part-time non-
eligible (PTNE), 1,000 hours per year, General Helper positions (#1040725-05378, 05379, 05380,
05381, 05382, 06351, 06353, 06782, 06783, 06784, 10069, 10071, 10072, 10075, 10076, and
11809) as well as savings realized from bringing snow removal, salting, mowing and tree care
services in-house.
3. The four (4) new positions have been prorated for 5 months remaining in FY 2018 resulting in
salary and fringe costs of $103,722; $261,474 for FY 2019 and $274,242 for FY 2020.
4. The sixteen (16) deleted positions have been prorated for 5 months remaining in FY 2018
resulting in salary and fringe savings of $115,025; $210,968 for FY 2019 and $213,078 for FY
2020.
5. It is anticipated that bringing services for snow removal, salting, mowing and tree care in-house
will lead to cost savings of $212,641 for each year beginning in FY 2018 - FY 2020.
6. FM&O intends on utilizing a portion of the overall savings, to perform other contracted services
for building maintenance, resulting in costs of $56,180 prorated for 5 months remaining in FY
2018 and $134,831 for each year beginning in FY 2019 - FY 2020.
7. The FY 2018 - FY 2020 Proprietary Fund budgets are amended as follows:
FACILITIES MAINT AND FY2018 FY2019 FY2020
OPERATION FUND (#63100)
Revenues
1040701-140010-665882 Planned Used of Balance ($165944) ($ 24,056) 13,398)
Total Revenues ($ 165,944) (= ($ 13,398)
($ 52,887) ($ 56,564) ($ 49,328)
41,584 107,070 110,492
800 800 800
1,020 2,448 2,448
56,180 134,831 134,831
( 212,641) ( 212,641) ( 212,641)
($ 165,944) ($ 24,056) (
eommissioner Thomas Middleton, District #4
Chairperson, Finance Committee
Expenses
1040725-140599-702010
1040725-140599-722740
1040725-140599-750581
1040725-140599-778675
1040718-140200-731878
1040725-140500-731878
Salaries Regular
Fringe Benefits
Uniforms
Telephone
Sublet Repairs
Sublet Repairs
Total Expenses
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #18099 May 2, 2018
Moved by Long supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted.
AYES: Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, KowaII, Long, McGillivray,
Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted.
HERM/ APPFIOVE THIS RESOLUTION
CHEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO IVICL. 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 2, 2018,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 2 nd day of May, 2018.
Lisa Brown, Oakland County